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HomeMy WebLinkAboutAgenda - City Council - 06/06/2011 e south VERMONT AG_ SOUTH BURLINGTON CITY COUNCIL @i7C@ R00I11 City Hall Conference Dorset Street SOUTH BURLINGTON,VERMONT 6:00 m Monda June 6 2011 Consider entering executive session to discuss personnel, contract negotiations and litigation. 7:00 P.M. R Monda June 6 2011 1) Agenda Age Session Review: Additions, deletions or changesin order of agenda items. 2) Comments and questions from the public(not related to the agenda). 3) Announcements and City Manager's Report. Hearing concerning $600,000 Implementation Grant from the State of Vermont 4 ***Warne Final Publico He g Development Program. Hearing to obtain the views of citizens on u range of community developmentopportunity communityoder the Vermont Community to furnish information concerning theh to give affected community the activities develop (Tim to exams that have been of undertaken under program, wo fro the use of these funds. Determine Corporation) who from Council will attend. A he,examine a statementManager, Cathedral Squarebudget Ashe, Development Project Manag concerning tion from Parents and Adults Celebrating Children and Teens (PACT) 5) ***Presentation Loyer, PACT). and activities. (Susan Merrick and Steve Brent, Fire Chief) 6) ***Consider approval of Homeland Security Training Grant. (DougPCIC). (Doug 7) ***Consider approv al of Public Safety Interoperable Communications Grant Program Brent, Fire Chief) Sandy Miller, City approval of Library FY12 Resource Sharing Supplemental Grant. 8) ***Consider a pp Manager). at the of Resolution to allow City Manager to negotiate lease of office space 9) ***Consider approval (Justin Rabidoux, Director of Public Works). City's Public Works Building. Agreement With Healthy Living Natural Food Manager to Sign 10-year Ag Asst.hyCity Manager). F 10) re a ding the Authorize City costf theProject Park. (Bob Rusten, regarding care and of Urban Art approval of FY 2010 and FY 2011 agreements between the City d have 11) ***Consider motion for Asst. City Manager). Burlington Airport regarding Stormwater Fee Bob Rusten,I Services Fee.These agreements But ric p approved on a yearly basis. historically bee 45 San Remo Drive <C(5"ii7C P.O. Box 2126 South Burlington,Vt.05407-2126 Telephone 802-864-5380 FAX 802-864-0535 CHAMPLAIN OIL COMPANY,INC. www.champlainoil.com June 1,2011 Dear Bob, The following is what the DPSA Board voted to offer the City,contingent on DPSA proceeding with the new entryway: 1. A payment of$10,000 annually plus the lesser of CPI or 3%each year thereafter. 2. DPSA will create a trust of$250,000 at the end of the lease term to be used for rink repairs only. This trust will be contingent on the facility being named"Cairns Recreational Arena"in perpetuity. 3. DPSA will obtain its own insurance for the full value of the facility and name the city as additional insured. South Burlington agrees as follows: 1. To extend the lease for an-additional ten years. 2. To enable DPSA to use 2.9 million of its bonding capacity as part of the financing package for the entryway. 3. Hockey camp participants will not be required to pay park user fees. I believe this offer is a step in the right direction after a difficult beginning with the new approach of the City. If accepted,this could be the basis for at least a start of mending fences. However,I must add that this offer is obviously subject to clarification but not negotiation. The Board feels that negotiation has already occurred and although we would love to see the facility completed by the addition of the entryway,it is not absolutely necessary. We would still have a very successful arena. Please let me know your thoughts. Very Truly Yours, 7r Tony Cairns a. 0 y = of 'n 0 -1 O C c ° B c O co o r- p CD .' C p CS a.. o ° o — 3 cfl a y m .�-. =1 O CD .Cn f ►1 () •J 0 cr 00 O rt C,"0- LA CD c OCD C cn P `C R' O •J CD 0.) o -p c -r y a- CDC alco 3 O '< 3 '' a). (Q ~ c9 Cs C O O .7 W �' 2 U1 CD CO 2 3 - • ►1 E. d O • (D O Z" <. D CO O : CCD = Q 0 W ' ? ., . c O _ ` C p- < cr C C C- rC O 5 - rt -,. ! p a a C c,• CD ,-- ca.. CD r�r�- O 6 -c Z 0- ', L 7 r� L..• al 0 C CD '+ 0cu y.d n 0 7 . O CD 7 = Q a p (� cn O 0 CL '; 3 N) EA �5 7... UCa ".t CD CD C 7 7 m 3 N 0 N rp.• `C O. 0- O Ln O 3 O o co CI) o Cr p A: C c) - a cn o CD co r ►t a- ►cp v -. CD 3 x'+ p . s S0Su •r '� cO�G c ' rD ,•,. DO � n � -AN � Ow n �* � to CA CD CD 'r v `ifD 0 O O_ ° n (D o o C c 0 DJ ' `< 2, 0 m• 0 mp ao , o yr* r* O a p.Iv ,� O m S t ¢ C p 0 0 2. 3 r* C O — O A� el) c, 0 Crq CD a 0 W --ti CD C 1 C < p lQ Cr O C• = O CT C C a -. 0 I p CQ CA 7 7 - `< co p ►C ' 2 C c A� Q . N e rr CD O 0 IT n 3 A� et 0 NC `< C "d co f ` N p ,a. ° AD . .. '+ C) CD - CIQ A� ►*� 0 :� CD ya� nN J "2 - - c- Ccji~ DJ r n nS 7 n " C • A afD - CQ 0 "5 O CD CD CD ctt .J CrA cmcrA P O C 3 Nr S n . ^4 �, P� 1cp r� ct , 74- CD O C p rpm p O i rr tD 0 ►►M = ''CA p H 7 O CD CD O ° 0 C Cs'7Q r* O X 3 C - — • es, o Z o• i `� "C coo • IN 7 N .n-• �_ Cz crq q @ S (h.:) m o \ & ƒ q \ 0t2 o § \ § - cipaa c m /,o ƒ ) § ® o \ CD H \ C ? cp \ ƒ w A c ® q CD /-/ R ON a ( . MEMORANDUM OF UNDERSTANDINGAtt � . . T By and between y 4 CITY OF SOUTH BURLINGTON, and e PARENTS AND ADULTS CELEBRATING CHILDREN& TEENS WHEREAS, the City of South Burlington (City) and Parents and Adults Celebrating Children & Teens (PACT) have expressed an interest in working collaboratively and the City intends to support the efforts and mission of PACT; WHEREAS, PACT is a community-based organization with the mission of listening to the voices of children, teenagers, and adults and empowering those voices with respect and sincerity through dialogue and action; WHEREAS, PACT is a community resource for children, teenagers, and adults committed to empowering young people to become compassionate and responsible citizens in the world they will inherit; WHEREAS, everyone who lives and/or works in South Burlington is eligible to become a member of PACT; WHEREAS, PACT is committed to working collaboratively with other youth support agencies in South Burlington and beyond, including the City of South Burlington Recreation Department; WHEREAS, the parties desire to delineate their respective roles and responsibilities as plans to fulfill PACT's mission move forward; and WHEREAS, PACT has in place an Advisory Board which oversees the operations, function, and activities of PACT and has duly elected officers and said Advisory Board has designated a Coordinator to represent PACT, NOW THEREFORE, based on the foregoing premises and in consideration of the mutual covenants, agreements and commitments set forth herein, and other good and valuable consideration, the receipt of which is hereby acknowledged, the City and PACT hereby confirm and agree that their mutual understanding and intentions are and shall be as follows: 1. The City shall: a. Continue to work collaboratively with PACT on events & activities, and assist it to secure facility spaces. b. Assist PACT in registering with appropriate state, federal and local agencies so that it may conduct background checks on volunteers, chaperones and other persons involved in PACT events and activities, including with the Vermont Criminal Information Center('VCIC) , the Veiiiiont Department of Children and 1 s i. Utilize the information acquired through any background checks in a proper, lawful and appropriate manner, and otherwise act at all time in accordance with the requirements of law. j. Maintain throughout the term of this MOU, a policy or policies of general liability insurance, naming the City as an additional insured, against all claims or demands for personal injuries to or death of any person, and damage to or destruction or loss of property, which may have or be claimed to have occurred during a PACT sponsored activity or event, in the amount of not less than One Million Dollars ($1,000,000) for injury to or death of one or more persons, in any single accident. PACT shall deliver to the City of South Burlington a certificate evidencing such insurance coverage. 3. Either party may terminate the agreement, with or without cause, upon ten (10) days written notice to the other party. Within thirty (30) days of said notice of termination, any and all monies or other property in the possession either party shall be returned,transferred or conveyed to its rightful owner. 4. This MOU shall be reviewed by all entities periodically, and any amendments hereto shall be in writing and signed by both parties. This MOU shall be binding upon and inure to the benefit of the parties hereto and their successors, legal representatives and permitted assignees. 5. This MOU constitutes the entire agreement among the parties hereto pertaining to the subject matter hereof and this MOU supersedes all prior agreements and understandings pertaining thereto. The parties hereto acknowledge that each was informed that they have the right to independently consult with their own legal counsel with regard to this MOU and each has so consulted or waived said right. 6. Each party agrees to indemnify and hold the other, including, directors, officers, members, agents and workers thereof,harmless from all claims, suits,judgments and demands arising from the indemnifying party's negligent and/or intentional acts and omissions in the performance of the duties prescribed by the MOU. 7. No waiver by a party of any single breach or default under this MOU shall be construed as a waiver by the party of any other breach or default occurring before or after that waiver. 8. This MOU shall be construed in accordance with and governed by the laws of the State of Vermont. 9. Except as otherwise set forth in this MOU, any notice, consent, approval, demand, report or other communication required or permitted to be given, made or provided for under this Agreement shall be in writing and delivered either by first class mail or personal delivery to the addresses of the parties herein below unless otherwise agreed to in writing by the parties. 3 City Of South Burlington, Grant Request Form Prior to applying for a grant please complete this form and submit to Assistant City Manager.. Please submit at least two weeks prior to City Council approval meeting. Extenuating circumstances which do not permit two weeks notice should be brought to the attention of the Assistant City Manager as soon as possible. Please attach actual grant application form—either blank or completed Douglas Brent, Chief of Fire/EMS _May 18, 2011_ Name and title of person completing this form(Project Manager) Date 1. Name/title of grant and submittal deadline date: Homeland Security Training Grant -May, 2011 2. What specifically is the grant's purpose? Funding is being used to provide"Train the Trainer"instruction for Trench Rescue for the Vermont Fire Academy. Two of our personnel who teach for the VFA, FF/EMT-I Todd Poole,and FF/EMT-I Chris Corbin have been asked to become instructors for the Trench Rescue Program. Our piece of the grant funding will be to pay the cost of on-duty coverage for the time periods when Poole and Corbin are assigned to be on duty at SBFD. The other days of class time will be paid directly to them as VFA employees. 3. What does the grant fund and not fund(be specific)? The grant will reimburse us for all employee costs associated with paying the personnel providing the coverage for Poole and Corbin. 4. Total Project Cost: a. Amount of grant: The grant will provide full reimbursement upon documentation of funds paid out.—Approximately$1,300 b. Is there a City match required,how much and in what fiscal year(s)? No c. Are there other grants"tied into" or being used as a match for this grant of which are matching funds for this grant? No 5. From what budget line will match be paid, and is there unencumbered money to pay it? The costs for the personnel providing the coverage would be paid from the operating budget line item titled Fill-In Overtime 6. Is there a cost to the city upon grant conclusion, and if yes,please describe? No 7. Is grant for stand alone project, and if no,how does grant fit into another project(describe in some detail)? This grant is a stand alone project. 8. Length of grant -will the grant cross fiscal year(s)? No 9. Who will apply for grant(name/title)? Chief Douglas Brent 10. How much time will it take to complete grant application form? 1 hour or less and a short amount of Janice's time for pay documents. 11. How likely is it that we will receive grant? It is already guaranteed based on the type of HSU funding source. City Of South Burlington, Grant Request Form Prior to applying for a grant please complete this form and submit to Assistant City Manager.. Please submit at least two weeks prior to City Council approval meeting. Extenuating circumstances which do not permit two weeks notice should be brought to the attention of the Assistant City Manager as soon as possible. Please attach actual grant application form—either blank or completed _Douglas Brent, Chief of Fire and EMS May 31, 2011 Name and title of person completing this form(Project Manager) Date 1. Name/title of grant and submittal deadline date: Public Safety Interoperable Communications Grant Program(PSIC) Deadline: June 1,2011 2: What specifically is the grant's purpose? This grant will be used to replace 38 emergency call pagers for our off-duty fulltime and paid-on-call personnel. Mandatory changes to equipment due to FCC regulations will take effect on 12/31/13 and make our current equipment un-usable. This grant funding is being made available to help offset the costs associated with bringing state and municipal communications systems into compliance with upcoming mandatory FCC regulation/equipment changes. This grant requires a 20%hard match from the requesting agency. (80%federal portion) 3. What does the grant fund and not fund(be specific)? The grant only funds the costs of radio equipment and installation when necessary. 4. Total Project Cost: a. Amount of grant: Request is$14,782 total Federal portion is 80%($11,825.60) b. Is there a City match required,how much and in what fiscal year(s)? Yes,the city match is 20%($2956.40) The city match was planned for and is budgeted in the FY2011-2012 budget. c. Are there other grants"tied into"or being used as a match for this grant of which are matching funds for this grant? No 5. From what budget line will match be paid,and is there unencumbered money to pay it? It is budgeted in the capital budget for FY2011-2012 6. Is there a cost to the city upon grant conclusion, and if yes,please describe? No 7. Is grant for stand alone project, and if no,how does grant fit into another project(describe in some detail)? It is a standalone grant. 8. Length of grant-will the grant cross fiscal year(s)? No 9. Who will apply for grant(name/title)?Chief Douglas Brent 10. How much time will it take to complete grant application form? 4 hours 11. How likely is it that we will receive grant? Very likely South Burlington Fire Department "" 575 Dorset Street South Burlington, VT 05403 (802) 846-4110Hitt Mr; FIRE MP( Fax (802) 846-4125 To: VCOMM From: Douglas Brent, Chief of Fire and EMS,EMD Date: May 31,2011 Re: PSIC Grant Request Summary We are seeking PSIC grant funding to replace our inventory of Motorola Minitor 4 pagers for our personnel. We will need to replace 38. We rely heavily on our off-duty career and our paid-on-call staff to respond to incidents when needed to provide additional support and apparatus for our on-duty career staff. Our radio repair technicians have notified us that our Minitor 4's are not capable of narrow banding. Narrative Depai tiuent and Community Profile According to the most recent report issued by the Vermont Fire Marshalls office the South Burlington Fire Department is the 2nd busiest fire department in Vermont. In 2009-10 our total number of responses was 2518 with 813 fire incidents and 1705 EMS related incidents. We are a combination career/paid-on-call fire and EMS depai thnent. We currently employ 41 personnel, 29 career and 12 paid-on-call firefighters. We operate 10 emergency vehicles from two staffed fire stations. In 2004 we upgraded our emergency medical services capabilities from first response EMS to an Intermediate level ALS transporting ambulance service. The City of South Burlington is located in Chittenden County,the most populated County in Vermont. South Burlington is the fourth largest and fastest growing city in Vermont. We are part of the greater Burlington Metropolitan Statistical Area (MSA), the only such urbanized area in the State of Vermont. Our city is 16.8 square miles, with a resident population of 17,500, and a daytime population swelling to 30,000 or more. South Burlington is a hub of commerce, industry, culture and is one of Vermont's most popular residential communities. We have the largest indoor shopping mall in Vermont, the largest hotel conference center complex, the most hotel rooms in the state, as well as several large event venues. We provide mutual aid for both fire and EMS incidents. We maintain working agreements with all surrounding communities as well as with Vermont EMS District 43. Public Safety Interoperable Communications (PSIC) Grant Program Equipment Budget Detail Worksheet Date: May 31, 3011 Jurisdiction/Department: South Burlington Fire Department Total Equipment Request: $ 14,782 Federal Funds(80%) $ 11,825.60 Matching Funds(20%)$ 2956.40 Instructions • Indicate at the top of the form your department or jurisdiction name. • Indicate the Item, Proposed Placement, Quantity, Estimated Total Cost and Department(s) receiving the equipment. Use additional pages as needed. • Indicate if you are(or have) also requested Fire Act Funds for this equipment. • Add total costs of all equipment requested for jurisdiction/department and place that total at the top of this page as indicated. Also indicate Total Federal Funds and Total Matching Funds. • Any one item over$2,500.00 requires three quotes that need to be attached to the application. Note: If you intend to use the state contract, you do not need to provide these quotes; however,you will need to provide the state contract number. Requested Estimated From Fire Detailed Item Description Proposed Placement Quantity Total Costs Department Act Funds? Motorola Minitor 5 Pagers Assigned to fuiltime & paid 38 14,782 Fire/EMS No on call personnel D) Risk Assessment Policy Compliance In order to meet the Code of Federal regulations,the Vermont Department of Public Safety requires all agencies to complete a financial risk assessment survey. This should be completed by.your agency's fiscal agent. By signing (or typing if submitting electronically) below I confirm that this agency will complete the Department of Public Safety Risk Management Assessment found at www.surveymk.com/s/SFVZSTB. This agency understands that if this application is approved and an award issued, it also accepts the responsibility for completing the risk management survey annually as required by the Department of Public Safety. Any and all sub grant requests for funding from the Department of Public Safety,whether federal or state funded, are dependent upon the completion of the survey. E) NIMS Compliance By signing(or typing if submitting electronically) below I confirm that this agency will complete the current NIMS Progress Survey(hsu.vermont.gov/nims) and become compliant with all NIMS metrics. This agency understands that if this application is approved and an award issued, it also accepts the responsibility for completing additional NIMS surveys and NIMS compliance metrics as requested by the Vermont Homeland Security Unit and outlined in Vermont's NIMS Implementation Plan. F) I National Resource Typing I By signing (or typing if submitting electronically)below I confirm that this agency will complete the National Resource Typing Survey(s) (hsu.vermont.gov/nrt)distributed by the Vermont Homeland Security Unit. This agency understands that if this application is approved and an award issued, it also accepts the responsibility for completing additional NIMS surveys as. requested by the Vermont Homeland Security Unit. G) Fire Service only: National Fire Incident Reporting System (NFIRS) By signing (or typing if submitting electronically)below I confirm that this agency will be current with the National Fire Incident Reporting System(NFRIS)prior to award. This agency understands that if this application is approved and an award issued it also accepts the responsibility for continuing to be current in NFIRS pursuant to 20 V.S.A. §2833. H) Police Service only: National Incident Based Reporting System (NIBRS) By signing(or typing if submitting electronically)below I confirm that this agency will be current with the National Incident Based Reporting System(NIBRS) prior to award. This agency understands that if this application is approved and an award issued it also accepts the responsibility for continuing to be current in NIBRS reporting pursuant to VSA Title20, Section 2054. Payment Method Please indicate the preferred payment method and remittance address. 1 =Cash Advance 2-Reimbursement in arrears of expenditures with attached documentation. Remittance Address-Street City State Zip 575 Dorset St. 1South Burlington VT 05403 Public Safety Interoperable Communications(PSJC)Grant Program Asset List Agency: Date: South Burlington Fire Department May 31,2011 Item Description Make Name ITitle/Location!Model Serial Number 1 i Example: Pager Motorola Minitor II 999 Vehicle Plate Number Other Department Affiliation 703275013485-3 Joe Smith/EMT No other affiliation Example:VHF Portable Radio Kenwood TK-280 6118465 Jane Smith/Chief X Fire Department,AB Rescue Squad. Example: UHF Mobile Radio Vertex CH 4 8F987447 Rescue Truck!CEB 771 N/A UHF Pager Motorola Minitor 5 136WFNJ608 Chief Douglas Brent No other affiliation UHF Pager Motorola Minitor 5 136WFNJ609 Asat.Chief Bob Wheel No other affiliation UHF Pager Motorola Minitor 5 [136WFN5624 Captain Ken Dattilio No other affiliation UHF Pager MotorolaMinitor 5 136WFNJ606 }Captain Matt Vinci No other affiliation 1 UHF Pager Motorola [Minitor 5 136WFNJ624 [Captain Gary Rounds No other affiliation UHF Pager Minitor 5 [136WFNJ623 Captain Craig Rounds No other affiliation UHF Pager !Motorola Motorola Minitor 4 136WEU2BV2 FF Rebecca FORSELL No other affiliation UHF Pager [Motorola Minitor 4 1361rVEU2BVJ FF Troy Porter 'No other affiliation UHF Pager Motorola Minitor 4 136WEU2BNC FF George Brady No other affiliation UHF Pager Motorola Minitor 4 136WEQ2398 •Lt Micah Genzlinger No other affiliation UHF Pager l Motorola Minitor 4 j136WEU2BLS FF John Christman No other affiliation UHF Pager ,IMotorola (Minitor4 [136WEQ2399 FFJosh Laird No other affiliation UHF Pager Motorola Minitor4 136WEU2BMX Lt.Sacha Lascala No other affiliation UHF PagerMotorola Minitor 4 1361NEU28MV FF Nick Perkov No other affiliation UHF Pager 'Motorola Minitor 4 136WEU2BMK : FF Roger Pidgeon No other affiliation UHF Pager (Motorola Minitor 4 136WEO239F FF Todd Poole No other affiliation UHF Pager {Motorola Minitor 4 136WEU28M6 FF Brad Dattilio No other affiliation UHF Pager ,Motorola Minitor 4 136WEQ239P FF John Goodrich No other affiliation UHF Pager [Motorola Minitor 4 136WEQ239B FF Will Moran No other affiliation UHF Pager Motorola Minitor 4 136WEU2BMZ FF Casey Follansbee No other affiliation UHF Pager Motorola Minitor 4 136WEQ2397 FF Ed Spooner No other affiliation UHF Pager Motorola Minitor 4 136WEU2BM2 Lt Andy Johnson No other affiliation UHF Pager Motorola Minitor 4 136WEQ239C FF Robert Ennis No other affiliation UHF Pager Motorola •Minitor 4 136WEU2BVR Capt Ray Forsell No other affiliation UHF Pager Motorola Minitor 4 136WEO239J VTANG {No other affiliation UHF Pager Motorola Minitor 4 136WEU2BN5 FF Darrin Hail No other affiliation UHF Pager Motorola Minitor4. 136WEU2BKW Lt Trevor Poor No other affiliation UHF Pager Motorola Minitor 4 136WEO239H VTANG No other affiliation UHF Pager Motorola Minitor 4 136WEU2BML VTANG No other affiliation UHF Pager Motorola Minitor 4 136WEU2BLQ FF David Fa - Y No other affiliation UHF Pager Motorola Minitor 4 136WEQ239L FF Justin Bliss No other affiliation UHF Pager Motorola Minitor 4 136WEU2BKV FF Alex Spencer. No other affiliation UHF Pager Motorola Minitor4_ 136WEU2BM9 FF Evan Townsend No other affiliation UHF Pager Motorola Minitor 4 136WEU2BXK FF Dustin Lasher No other affiliation UHF Pager Motorola Minitor4 136WEQ239T FF Brian Bast No other affiliation UHF Pager Motorola Minitor 4 136WEU28M9 FF Will Boyea No other affiliation UHF Pager Motorola Minitor 4 136WEQ2399 FF Lee Gaboriault No other affiliation UHF Pager Motorola Minitor 4 136WEU2BLV FF Nick Deavitt No other affiliation UHF Pager Motorola Minitor 4 136WEQ239V FF Roger Gosselin No other affiliation UHF Pager Motorola _ Minitor 4 136WEU2BMJ FF Eric Bollhardt No other affiliation UHF Pager Motorola Minitor4 136WEQ239D FF Mike Kanelos No other affiliation UHF Pager Motorola Minitor 4 136WEQ239K FF Chris Forsell No other affiliation UHF Pager not issued pager none available FF Jason Cummings No other affiliation UHF Pager !not issued pager none available FF Chris Corbin No other affiliation 1 City Of South Burlington, Grant Request Form Prior to applying for a grant please form and complete this P submit to Assistant City Manager.. Please submit at least two weeks prior to City Council approval meeting. Extenuating circumstances which do not permit two weeks notice should be brought to the attention of the Assistant City Manager as soon as possible. Louise Murphy Name and title of person completing this form(Project Manager) Date 6/1/11 1. Name/title of grant and submittal deadline date: FY12 Resource Sharing Supplemental Grant 2. What specifically is the grant's purpose? To support libraries in Vermont with supplying funds for interlibrary loan services 3. What does the grant fund and not fund(be specific)?Postage for interlibrary 4. Total Project Cost: a. Amount of grant: $271 b. Is there a City match required,how much and in what fiscal year(s)?NO c. Are there other grants"tied into"or being used as a match for this grant of which are matching funds for this grant?NO 5. From what budget line will match be paid, and is there unencumbered money to pay it?NA 6. Is there a cost to the city upon grant conclusion, and if yes, please describe?NO 7. Is grant for stand alone project, and if no, how does grant fit into another project(describe in some detail)? STANDALONE 8. Length of grant-will the grant cross fiscal year(s)? one year 9. Who will apply for grant(name/title)?Library Director,Louise Murphy 10. How much time will it take to complete grant application form? 5 minutes 11. How likely is it that we will receive grant?VERY 12. Who will manage (project manager)grant and grant paperwork if approved(if different person than who is filling out this form), what are any grant compliance requirements,how much time will this take and how is that time available? Are there funds available in the grant to pay for our administrative costs? Can in-kind service be used as part of the City match? THE GRANT MUST BE SPENT WITHIN THE FY12 13. Describe grant payment process—method of cash flow: THE GRANT FUNDS WILL BE MAILED UPON RECEIPT OF THE GRANT APPLICATION. 14. Should a Council-appointed Committee,Board, or Commission review this request? NO 15. In terms of priority, with 5 being highest and 1 being lowest,please rate this grant in terms of how it fits into your primary mission as approved by City Council and current projects to complete that mission: 604 PRIORIT 1 Reviewed by Asst7gity Manager,Date If approved,grant money will be in this fund Approved by City Manager,Date Not Approved By City Manager,Date Approved By City Council,Date Not Approved By City Council,Date southburlingtort PUBLIC WORKS MEMO To: City Council From: Justin Rabidoux,Director / Date: May 31,2011 Re: Leasing of Office Space in the Albert"Sonny"Audette Public Works Building This construction season the State of Vermont is doing an interstate culvert replacement project involving the replacement of drainage culverts along a five-mile stretch of interstate in the South Burlington area. The project's low bidder, Morrill Construction, Inc. of New Hampshire has approached Public Works about using our building for the state's resident engineer(the contractor is required to provide office space for the project's resident engineer)during the project.The State also housed their field engineers at our building during the Kennedy Drive project. The City does not have a policy or procedure governing this proposed use. We do not object to sharing our space in this manner; it would not interfere in our daily operations and we have prepared the attached resolution for the Council's consideration. Please contact me if you have any questions. 575 Dorset Street South Burlington, VT 05403 tel 802.658.7961 fax 802.658.7976 www.sburl.com Physical Address: 104 Landfill Road South Burlington RESOLUTION A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO LEASE AGREEMENTS FOR PUBLIC USE OF OFFICE SPACE AT THE DEPARTMENT OF PUBLIC WORKS ALBERT "SONNY" AUDETTE BUILDING WHEREAS, the City of South Burlington owns and operates the Albert"Sonny" Audette Department of Public Works Building at 104 Landfill Road; and, WHEREAS, the building has a 425 square foot second floor office that remains unfinished; and, WHEREAS, other than for storage, the Department of Public Works has never used this space; and, WHEREAS, in the past the State of Vermont, through its Agency of Transportation, has placed field personnel in this space to manage local transportation construction projects; and, WHEREAS, presently there is no approved process for the City to lease this space for outside use; and, WHEREAS, the City is approached occasionally about leasing the space as a construction field office. NOW, THEREFORE, BE IT RESOLVED the South Burlington City Council hereby authorizes its City Manager to enter into lease agreements for the public use of unused office space at the Albert"Sonny"Audette Department of Public Works Building. BE IT FURTHER RESOLVED the City Manager will notify the City Council of any such lease agreements entered into after their execution. APPROVED this day of June, 2011. SOUTH BURLINGTON CITY COUNCIL Sandy Dooley, Chair Meaghan Emery, Vice Chair Rosanne Greco, Clerk James Knapp Paul Engels (6 MAINTENANCE AGREEMENT This Maintenance Agreement(the"Agreement")is entered into by and between ROAD TO HANA,INC. d/b/a HEALTHY FOODS NATURAL FOOD MARKET("HL"),MALONE DORSET STREET PROPERTIES,LLC(Landlord)and the CITY OF SOUTH BURLINGTON(the"City"). Recitals 1. HL owns and operates a natural food market at 222 Dorset Street, South Burlington, Vermont(the"Property"). • 2. HL leases the Property from Patrick Malone,Malone Dorset Street Properties,LLC(the "Landlord"). 3. HL and Landlord conceived,developed and funded an urban art project park on the Property in 2008 (the"Park"). A site plan outlining the exact area of the Park is attached. 4. HL and the City desire to enter into this Agreement to set forth their understanding as to decisions and repairs/maintenance that affect the Park. NOW , THEREFORE, In consideration of the mutual covenants and agreements herein set forth,the parties hereby agree as follows: Section 1. Alterations to Park; Decisions regarding maintenance/repair. Neither HL nor the City shall make any decision that significantly alters the Park without first having obtained the consent of the other, subject to any applicable permit approvals or requirements (such as permit amendments going to the City Development Review Board for determination). Such decisions may include, but are not limited to modifications to the art work, the surface area, the lighting, and other types of decisions that change the aesthetics and/or cost of the Park. If either party deems necessary repairs or maintenance beyond what is reasonably within the scope of Section 2 of this Agreement, prior consent of the other party is required. Section 2. Costs and Cost-Sharing. HL and the City have agreed to split all costs relating to the Park on an equal basis. The City and HL have agreed to assume the initial obligation to pay the respective charges set forth below, with a reconciliation and reimbursement of costs paid in June of each year for the preceding period May I through April 30. The first such reconciliation and reimbursement shall occur in June of 2012 for costs incurred and paid between May 1, 2011 and April 30, 2012. The party which has paid less than 50%of the total costs will remit the difference to the other party. HL shall contract and pay for weeding,landscaping and pruning the Park. The City shall pay all power bills related to lighting the Park and shall arrange and pay for repair or replacement of any lighting fixtures or bulbs as necessary. HL agrees to notify the City of any lighting issues. HL shall arrange for and pay costs associated with replacing dead or damaged landscaping items such as bushes and shrubs. - The City shall arrange for and pay costs associated with replacing damaged metal work inside the Park. Page 1of3 . • IN WITNESS WHEREOF, the parties, as evidenced by the signatures of their Duly Authorized Agents,do hereby execute this Maintenance Agreement as of the day of ,2011. Road to liana,Inc. City of South Burlington By: 11 1 eeroldsmjth Sanford Miller—as authorized by City Council Duly Auth . City of South Burlington City Manager Landlo d By:' 115T..iefc M one,N alone Dorset Street Properties,LI,C Duly Authorized Agent • .5•.,23‘MAX* Page 3 of 3 i . . 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Q Q C U co co -2 o N =a Q late revisions date City of South Burlington 575 Dorset Street South Burlington,VT � 1 Motion Regarding Airport Services Agreement : I move that the City of South Burlington continue in effect for fiscal years 2010 and 2011 its agreement with the City of Burlington regarding services provided the Burlington International Airport, which agreement was first entered into for FY 2006 and thereafter renewed from year to year for FY 2007, FY 2008 and FY 2009, with the amounts being due and payable to the City of South Burlington, as follows : Charges for FY 2010 : Total charges of $261, 105 Storm water management fee, $160 , 000 , has been fully paid Fees for other services, $101, 105, to 6Z "hIl ee .may so as. reasonabl Charges for FY 2011 : Total charges of $264 , 138 Storm water management fee, $160, 000, will be included in the Airport' s quarterly wastewater bills Fees_ for other services, $104 , 138, 51.11ed 75* $® c ... ` treasonably FY212 $107 , 262 . 29 . )2.1--- 06/03/11 City of South Burlington General Ledger Page 1 of 5 08:50 am - Revenue Report - GENERAL FUND sdorey Current Year Period 11 May Estimated Received % Budget Uncollected FY-10/11 MTD Account Revenue Applied For To Date Received Balance Pd 11 May TAX REVENUE TAX REVENUE Tax, Current Budget 9,307,142.00 0.00 -9,298,949.81 99.91% 8,192.19 0.00 Taxes, Hgwy Spec Assessmn 0.00 0.00 0.00 0.00% 0.00 0.00 Taxes, Open Spaces Assess 267,500.00 0.00 -271,994.39 101.68% -4,494.39 0.00 Taxes, Ambulance Service 0.00 0.00 -155,000.00 100.00% -155,000.00 0.00 Taxes, Ambulance-Equip 0.00 0.00 -57,754.00 100.00% -57,754.00 0.00 Delinquent Tax Revenue 0.00 0.00 799.56 100.00% 799.56 0.00 VT Payment in Lieu of Tax 100,000.00 0.00 -50,266.70 50.27% 49,733.30 -69.70 Taxes, Other 0.00 0.00 0.00 0.00% 0.00 0.00 Taxes, Reappraisal/ACT 60 70,000.00 0.00 -71,060.00 101.51% -1,060.00 0.00 Taxes, State Educational 0.00 0.00 0.00 0.00% 0.00 0.00 School Tax Collection Fee 0.00 0.00 -73,992.72 100.00% -73,992.72 0.00 Total TAX REVENUE 9,744,642.00 0.00 -9,978,218.06 102.40% -233,576.06 -69.70 LOCAL OPTION TAXIS Local Option Tax-Sales 2,781,926.00 0.00 -2,149,025.18 77.25% 632,900.82 -609,802.42 Local Option Tax-Rooms/Me 0.00 0.00 -693,352.73 100.00% -693,352.73 -169,405.35 Sales Tax - Fire Safer Gr 128,488.00 0.00 0.00 0.00% 128,488.00 0.00 Rooms/Meals - Fire Vehicl 115,600.00 0.00 0.00 0.00% 115,600.00 0.00 Rooms/Meals - Hgwy Pvng 0.00 0.00 0.00 0.00% 0.00 0.00 Rooms/Meals - P/D Hdqtrs 489,500.00 0.00 0.00 0.00% 489,500.00. 0.00 Total LOCAL OPTION TAXES 3,515,514.00 0.00 -2,842,377.91 80.85% 673,136.09 -779,207.77 Total TAX REVENUE 13,260,156.00 0.00 -12,820,595.97 96.69% 439,560.03 -779,277.47 INTEREST/PENALTY ON TAX Penalty, Current & Prior 110,000.00 0.00 -112,969.31 102.70% -2,969.31 0.00 Insurance Reimbursements 0.00 0.00 0.00 0.00% 0.00 0.00. Interest, Current & Prior 50,000.00 - - 0.00 -43,635.33 87.27% 6,364.67 -3,902.82 Interest/Reduced Assess 0.00 0.00 0.00 0.00% 0.00 0.00 Abatements/Write-offs 0.00 0.00 1,108.85 100.00% 1,108.85 0.00 Attorney Fees 0.00 0.00 -2,693.06 100.00% -2,693.06 0.00 Tax Sales' Excess 0.00 0.00 0.00 0.00% 0.00 0.00 Total INTEREST/PENALTY ON TAX 160,000.00 0.00 -138,188.85 98.87% 1,811.15 -3,902.82 CITY MANAGER Administrative Services 88,000.00 0.00 -127,000.00 144.32% -39,000.00 -22,000.00. Budget Book Reimbursement 0.00 0.00 -8,713.62 100.00% -8,713.62 0.00 Insurance/Leadership 0.00 0.00 -12,079.00 100.00% -12,079.00 0.00 Non-Profit Leases 0.00 0.00 0.00 0.00% 0.00 0.00 F.I.C.A. Reimbursement 0.00 0.00 0.00 0.00% 0.00 0.00 Retirement Health Benefit 0.00 0.00 0.00 - 0.00% 0.00 0.00 Workers' Comp. Reimburse. 0.00 0.00 0.00 0.00% 0.00 0.00 Jury Duty Stipends 0.00 0.00 0.00 0.00% 0.00 0.00 Insurance Reimbursement 0.00 0.00 -4,977.84 100.00% -4,977.84 0.00 Miscellaneous 0.00 0.00 -170.31 100.00% -170.31 0.00 06/03/11 City of South Burlington General Ledger Page 3 of 5 08:50 am Revenue Report - GENERAL FUND sdorey Current Year Period 11 May Estimated Received % Budget Uncollected FY-10/11 MTD Account Revenue Applied For To Date Received Balance Pd 11 May FIRE OFF-DUTY Fire Off-Duty Revenue 0.00 0.00 0.00 0.00% 0.00 0.00 Gifts & Donations 0.00 0.00 0.00 0.00% 0.00 0.00 Total FIRS 077-DUTY 0.00 0.00 0.00 0.00% 0.00 0.00 POLICE DEPARTMENT Vermont District Court 180,000.00 0.00 -39,474.26 21.93% 140,525.74 -5,056.00 C.U.S.I. Overtime Grant 0.00 0.00 0.00 0.00% 0.00 0.00 Traffic Safety Grant 0.00 0.00 0.00 0.00% 0.00 0.00 Sale of Cruisers 0.00 0.00 -3,700.00 100.00% -3,700.00 0.00 Police Reports 6,000.00 0.00 -10,768.50 179.48% -4,768.50 -937.00 Criminal Investigations0.00 0.00 -611.75 100.00% -611.75 0.00 Accreditation Refund 0.00 0.00 -1,717.00 100.00% -1,717.00 0.00 C.U.S.I. 0.00 0.00 0.00 0.00% 0.00 0.00 I.C.A.C. 0.00 0.00 -2,185.70 100.00% -2,185.70 0.00 SHARP 0.00 0.00 -2,172.63 100.00% -2,172.63 0.00 Parking Tickets 1,000.00 0.00 -310.00 31.00% 690.00 0.00 Firearm Violations 0.00 0.00 0.00 0.00% 0.00 0.00 Alarm Registrations 8,000.00 0.00 -7,420.00 92.75% 580.00 -2,325.00 Alarm Fines . 1,000.00 0.00 -5,125.00 512.50% -4,125.00 -80.00 Miscellaneous - Police 0.00 0.00 -4,748.85 100.00% -4,748.85 -4,698.85 Total POLICE DEPARTMENT 196,000.00 0.00 .76,233.69 39.92% 117,766.31 .13,096.85 POLICE OFF-DUTY Police Off-Duty Revenue 0.00 0.00 0.00 0.00% 0.00 0.00 Gifts & Donations 0.00 0.00 0.00 0.00% 0.00 0.00 Total POLICE OFF-DUTY 0.00 0.00 0.00 0.00% 0.00 0.00 AMBULANCE SERVICE Ambulance Service 0.00 0.00 0.00 0.00% 0.00 0.00 Operating Trsf In-Ambulan 0.00 0.00 0.00 0.00% 0.00 0.00 Total AMBULANCE SERVICE 0.00 0.00 0.00 0,00% 0.00 0,00 HIGHWAY DEPARTMENT Road Opening Permits 4,800.00 0.00 -3,100.00 64.58% 1,700.00 -600.00 Overweight truck permits 0.00 0.00 -380.00 100.00% -380.00 -130.00 Highway State Aid 182,000.00 0.00 -219,977.06 120.87% -37,977.06 0.00 Rental of Property 0.00 0.00 0.00 0.00% 0.00 0.00 Highway Equipment Rental 0.00 0.00 0.00 0.00% 0.00 0.00 Fuel Pump Surcharge 8,200.00 0.00 -9,011.35 109.89% -811.35 -903.65 Sale of Hgwy Equipment 0.00 0.00 0.00 0.00% 0.00 0.00 Pelletizing Plant Lease 0.00 0.00 -1.00 100.00% -1.00 0.00 HazMat Facility Rnt/Pilot 19,200.00 0.00 -13,821.40 71.99% 5,378.60 0.00 Hgwy Miscellaneous Revnue 0.00 0.00 -502.76 100.00% -502.76 -494.00 Hgwy Paving-Transfer In 0.00 0.00 0.00 0.00% 0.00 0.00 06/03/11 City of South Burlington General Ledger Page 5 of 5 08:50 am Revenue Report - GENERAL FUND sdorey Current Year Period 11 May Estimated Received % Budget Uncollected FY-10/11 MTD Account Revenue Applied For To Date Received Balance Pd 11 May COMMUNITY LIBRARY Program Grants 0.00 0.00 -1,650.00 100.00% -1,650.00 0.00 Library Lost Books 0.00 0.00 -529.08 100.00% -529.08 0.00 Late Book Charges/Fines 2,000.00 0.00 -2,441.43 122.07% -441.43 -510.00 Non-Resident Fees 0.00 0.00 -378.00 100.00% -378.00 -378.00 Blanchette Gift 0.00 0.00 0.00 0.00% 0.00 0.00 C/L Photocopies 0.00 0.00 -504.77 100.00% -504.77 -147.57 Early Opening Reimburse 0.00 0.00 0.00 0.00% 0.00 0.00 Blanchette Gift Trsf In 6,900.00 0.00 0.00 0.00% 6,900.00 0.00 Total COMMONITY LIBRARY 8,900.00 0.00 -5,503.28 61.83% 3,396.72 -1,035.57 C/L SPECIFIC ISSUES Lost Book Revenue 0.00 0.00 0.00 0.00% 0.00 0.00 C/Library Book Fines 0.00 0.00 0.00 0.00% 0.00 0.00 Total C/L SPECIFIC ISSUES 0.00 0.00 0.00 0.00% 0.00 0.00 PARK MAINTENANCE Cemetery Trust - Trsf In 0.00 0.00 0.00 0.00% 0.00 0.00 Recreat'n Impact Pee/Trsf 23,900.00 0.00 0.00 0.00% 23,900.00 0.00 Total PARE MAINTENANCE 23,900.00 0.00 0.00 0.00% 23,900.00 0.00 Total GENERAL FUND 14,915,186.00 0.00 -13,982,580.83 93.75% 932,603.17 -862,497,70 Total All Funds 14,915,186.00 0.00 -13,982,580.83 93.75% 932,605.17 -862,497.70 05/31/11 City of South Burlington General Ledger Page 2 of 16 03:46 pm Expenditure Report - GENERAL FUND sdorey Current Year Period 11 May Outstanding % Budget Unencumbered FY-10/il MTD Account Budget Encumbrance Expenditures Expended Balance Pd 11 May Leave Time Turn-In 1,000.00 0.00 0.00 0.00% 1,000.00 0.00 Comp.Time Reduction Plan 0.00 0.00 0.00 0.00% 0.00 0.00 Fringe Benefits 12,000.00 0.00 9,602.10 80.02% 2,397.90 826.92 FICA/Medicare 16,200.00 0.00 15,785.36 97.44% 414.64 1,268.30 Nontaxable Fringe Ben. 0.00 0.00 0.00 0.00% 0.00 0.00 Reserve for Future Adj. 0.00 0.00 0.00 0.00% 0.00 0.00 Vacancy Savings/Depts -55,330.00 0.00 0.00 0.00% -55,330.00 0.00 Office Supplies 2,500.00 0.00 1,106.29 44.25% 1,393.71 73.77 Late Charges 0.00 0.00 209.60 100.00% -209.60 0.00 Cleaning Supplies 1,000.00 0.00 1,232.95 123.30% -232.95 259.35 Educational Supplies 0.00 0.00 0.00 0.00% 0.00 0.00 Advertising 1,400.00 0.00 6,849.93 489.28% -5,449.93 1,843.69 Telephone 2,000.00 0.00 7,216.36 360.82% -5,216.36 -852.19 Postage 1,800.00 0.00 2,998.24 166.57% -1,198.24 24.22 Dues and Subscriptions 1,400.00 0.00 . 5,601.00 400.07% -4,201.00 0.00 NESGFOA-Prfmnc Measures 5,200.00 0.00 0.00 0.00% 5,200.00 0.00 City Hall Cleaning Svce 18,000.00 0.00 15,617.50 86.76% 2,382.50 1,415.36 City Hall General Repairs 0.00 0.00 11,292.56 100.00% -11,292.56 837.41 Printing 2,000.00 0.00 7,681.00 384.05% -5,681.00 0.00 Legal Services 50,000.00 0.00 66,112.71 132.23% -16,112.71 4,588.85 Background Check Fees 0.00 0.00 690.00 100.00% -690.00 0.00 Consulting Fees 0.00 0.00 12,807.36 100.00% -12,807.36 0.00 Wage Classification Study 0.00 0.00 0.00 0.00% 0.00 0.00 Ambulance Services - 0.00 0.00 0.00 0.00% 0.00 0.00 Equip/Mntnce Contracts 1,000.00 0.00 2,317.86 231.79% -1,317.86 60.68 Travel & Training 4,000.00 0.00 5,764.43 144.11% -1,764.43 1,438.29 Electricity-City Hall 25,000.00 0.00 18,735.28 74.94% 6,264.72 0.00 Heating/Cooling-City Hall 0.00 0.00 4,098.22 100.00% -4,098.22 1,449.43 Street Lights 131,000.00 0.00 118,091.36 90.15% 12,908.64 13,254.57 Equipment 1,500.00 0.00 832.00 55.47% 668.00 0.00 Furniture 0.00 - 0.00 0.00 0.00% 0.00 0.00 Capital Repairs 2,000.00 0.00 0.00 0.00% 2,000.00 0.00 Equipment Notes Prin 0.00 0.00 0.00 0.00% 0.00 0.00 Equipment Notes Int 0.00 0.00 0.00 0.00% 0.00 0.00 City Manager Lease Prin 0.00 0.00 0.00 0.00% 0.00 0.00 Total CITY MANAGER 435,430.00 0.00 513,380.31 117,90% -77,950,31 42,447,93 CITY CLERK City Clerk Salaries-Perm. 154,144.00 0.00 136,132.00 88.31% 18,012.00 11,200.00 Leave Time Turn-In 1,794.00 0.00 3,347.60 186.60% -1,553.60 0.00 Overtime 0.00 0.00 718.93 100.00% -718.93 0.00 B.C.A. Salaries 0.00 0.00 2,813.50 100.00% -2,813.50 31.85 Fringe Benefits 750.00 0.00 449.75 59.97% 300.25 0.00 FICA/Medicare 11,792.00 0.00 10,644.28 90.27% 1,147.72 847.18 Nontaxable Fringe Ben. 0.00 0.00 48.14 100.00% -48.14 0.00 Office Supplies 0.00 0.00 41.85 100.00% -41.85 0.00 Late Charges 0.00 0.00 0.00 0.00% 0.00 0.00 General Supplies 2,000.00 0.00 1,467.01 73.35% 532.99 -2.50 Election Expenses 8,550.00 0.00 6,252.91 73.13% 2,297.09 25.74 05/31/11 City of South Burlington General Ledger Page 4 of 16 03:46 pm Expenditure Report - GENERAL FUND sdorey Current Year Period 11 May Outstanding % Budget Unencumbered FY-10/11 MTD Account Budget Encumbrance Expenditures Expended Balance Pd 11 May Nontaxable Fringe Ben. 0.00 0.00 0.00 0.00% 0.00 0.00 Office Supplies 1,505.00 0.00 1,254.41 83.35% 250.59 114.49 Tax Sales Advertising 400.00 0.00 0.00 0.00% 400.00 0.00 Telephone 650.00 0.00 831.27 127.89% -181.27 176.19 Postage 4,200.00 0.00 3,602.28 85.77% 597.72 1.32 Dues and Memberships 600.00 0.00 481.85 80.31% 118.15 0.00 Printing 3,200.00 0.00 943.89 29.50% 2,256.11 0.00 Legal Fees,Tax Collection 1,500.00 0.00 2,471.00 164.73% -971.00 0.00 Consulting/Assessing Othr 1,000.00 0.00 0.00 0.00% 1,000.00 0.00 Legal/Consulting Fees 0.00 0.00 0.00 0.00% 0.00 0.00 Reappraisal Consulting 0.00 0.00 0.00 0.00% 0.00 0.00 Equipment Maintenance 350.00 0.00 277.44 79.27% 72.56 60.68 Computer Maintenance 2,750.00 0.00 864.75 31.45% 1,885..25 0.00 Travel & Training 1,500.00 0.00 -87.41 -5.83% 1,587.41 0.00 Equipment 0.00 0.00 0.00 0.00% 0.00 0.00 Furniture 0.00 0.00 0.00 0.00% 0.00 0.00 Reappraisal Costs 0.00 0.00 0.00 0.00% 0.00 0.00 Reappraisal Costs 44,500.00 0.00 44,500.00 100.00% 0.00 0.00 Total ASSESSING/TAX 188,416.00 0.00 163,843.12 86.96% 24,572.88 8,597.10 PLANNING/DESIGN REVIEW Planning Salaries-Perm. 182,882.00 0.00 178,912.34 97.83% 3,969.66 5,894.02 Planning Salaries-Other 4,000.00 0.00 4,171.58 104.29% -171.58 467.07 Leave Time Turn-In 3,400.00 0.00 2,378.40 69.95% 1,021.60 0.00 Overtime 3,000.00 0.00 2,891.02 96.37% 108.98 401.35 Fringe Benefits 0.00 0.00 200.00 100.00% -200.00 0.00 FICA/Medicare 15,000.00 0.00 13,964.26 93.10% 1,035.74 453.56 Nontaxable Fringe Ben. 0.00 0.00 0.00 0.00% 0.00 0.00 Office Supplies 4,000.00 0.00 1,560.36 39.01% 2,439.64 2.85 Late Charges 0.00 0.00 0.00 0.00% 0.00 0.00 Gasoline 0.00 0.00 0.00 0.00% 0.00 0.00 Advertising 3,500.00 0.00 2,128.14 60.80% 1,371.86 246.00 Telephone 1,700.00 0.00 1,253.76 73.75% 446.24 88.05 Postage 3,300.00 0.00 842.94 25.54% 2,457.06 33.24 Dues and Subscriptions 1,200.00 0.00 860.00 71.67% 340.00 0.00 Printing 4,000.00 0.00 0.00 0.00% 4,000.00 0.00 Maps 3,000.00 0.00 0.00 0.00% 3,000.00 0.00 Legal Services 25,000.00 0.00 15,463.25 61.85% 9,536.75 4,464.00 Legal Services-Litigation 0.00 0.00 0.00 0.00% 0.00 0.00 Consulting Fees 5,000.00 0.00 0.00 0.00% 5,000.00 0.00 Planning Commission 9,275.00 0.00 8,800.00 94.88% 475.00 0.00 Equipment Contracts 4,200.00 0.00 1,079.92 25.71% 3,120.08 60.68 Travel & Training 5,000.00 0.00 797.20 15.94% 4,202.80 -34.68 Equipment 2,000.00 0.00 0.00 0.00% 2,000.00 0.00 Furniture 0.00 0.00 0.00 0.00% 0.00 0.00 Planning/Zoning Lease Pri 0.00 0.00 0.00 0.00% 0.00 0.00 Operating Transfer Out 0.00 0.00 0.00 0.00% 0.00 0.00 Total PLANNING/DESIGN REVIEW 279,457.00 0.00 235,303.17 84.20% 44,153.83 12,076.14 05/31/11 City of South Burlington General Ledger Page 6 of 16 03:46 pm Expenditure Report - GENERAL FUND sdorey Current Year Period 11 May Outstanding % Budget Unencumbered FY-10/11 MTD Account Budget Encumbrance Expenditures Expended Balance Pd 11 May Maintenance Tools 420.00 0.00, 229.82 54.72% 190.18 0.00 Uniforms-Career 5,800.00 0.00 6,904.28 119.04% -1,104.28 0.00 Uniforms-Call 5,000.00 0.00 4,415.20 88.30% 584.80 0.00 Firefighting Clothing 2,000.00 0.00 2,381.69 119.08% -381.69 0.00 Vehicle Tools 1,000.00 0.00 982.12 98.21% 17.88 9.00 Gas 1,300.00 0.00 797.10 61.32% 502.90 0.00 Diesel Fuel 13,000.00 0.00 21,258.01 163.52% -8,258.01 2,635.72 Oil 225.00 0.00 98.64 43.84% 126.36 0.00 Films and Books 1,650.00 0.00 145.20 8.80% 1,504.80 0.00 Fire Prevention Materials 3,500.00 0.00 2,758.75 78.82% 741.25 59.19 Fire Extinguishers 225.00 0.00 145.00 64.44% 80.00 0.00 Airpacks Maintenance 4,000.00 0.00 6,249.46 156.24% -2,249.46 1,688.00 Telephone 9,000.00 0.00 8,299.66 92.22% 700.34 352.98 Postage 350.00 0.00 388.81 111.09% -38.81 0.00 Dues and Subscriptions 1,500.00 0.00 769.29 51.29% 730.71 0.00 Liability Insurance 121,948.00 0.00 152,049.85 124.68% -30,101.85 0.00 Contractural Services 0.00 0.00 0.00 0.00% 0.00 0.00 Programs 0.00 0.00 0.00 0.00% 0.00 0.00 EMT Coverage 0.00 0.00 0.00 0.00% 0.00 0.00 Fuel Oil Contract Service 0.00 0.00 0.00 0.00% 0.00 _ 0.00 Fire Station Maintenance 7,000.00 0.00 12,538.95 179.13% -5,538.95 1,244.68 Laundry and Bedding 1,200.00 0.00 499.68 41.64% 700.32 0.00 Radio Repair 1,500.00 0.00 1,893.37 126.22% -393.37 170.00 Vehicle Maintenance 8,500.00 0.00 11,655.51 137.12% -3,155.51 305.62 Vehicle Repair 8,500.00 0.00 7,382.93 86.86% 1,117.07 65.09 Equipment R & M 3,000.00 0.00 3,418.46 113.95% -418.46 0.00 Legal 0.00 0.00 0.00 0.00% 0.00 0.00 Equipment Maintenance 2,000.00 0.00 1,643.59 82.18% 356.41 180.34 Radio Equip. Maintenance 0.00 0.00 0.00 0.00% 0.00 0.00 Conferences 1,500.00 0.00 7.00 0.47% 1,493.00 7.00 Training Schools 4,000.00 0.00 2,479.28 61.98% 1,520.72 200.00 H/S FY05 - Training 0.00 0.00 0.00 0.00% 0.00 0.00 Training - CPR/Other 0.00 0.00 0.00 0.00% 0.00 0.00 Training Equipment 750.00 0.00 754.90 100.65% -4.90 0.00 Recruiting & Testing 500.00 0.00 0.00 0.00% 500.00 0.00 Utilities-Fire Station 30,000.00 0.00 28,645.07 95.48% 1,354.93 1,904.47 F/D Equipment 0.00 0.00 0.00 0.00% 0.00 0.00 F/D Furniture/Equipment 0.00 0.00 0.00 0.00% 0.00 0.00 Replacement-Vehicles 0.00 0.00 0.00 0.00% 0.00 0.00 Firefighting Equipment 15,000.00 0.00 18,942.04 126.28% -3,942.04 0.00 Radios 0.00 0.00 0.00 0.00% 0.00 0.00 Equipment Notes Prin 169,125.00 0.00 169,125.00 100.00% 0.00 0.00 Equipment Notes Int 20,633.00 0.00 15,248.82 73.91% 5,384.18 0.00 Capital Leases Prin 0.00 0.00 0.00 0.00% 0.00 0.00 Operating Transfers Out 0.00 0.00 0.00 0.00% 0.00 0.00 F/D Equipment Trsf Out 25,000.00 0.00 25,000.00 100.00% 0.00 0.00 Total FIRE DEPARTMENT 2,474,654.00 0.00 2,149,952.65 86.86% 324,701.15 110,645.10 Salaries & Benefits 0.00 0.00 0.00 0.00% 0.00 0.00 05/31/11 City of South Burlington General Ledger Page 8 of 16 03:46 pm Expenditure Report - GENERAL FUND sdorey Current Year Period 11 May Outstanding % Budget Unencumbered FY-10/11 MTD Account Budget Encumbrance Expenditures Expended Balance Pd 11 May Telephone/Alarms 29,244.00 0.00 24,969.65 85.38% 4,274.35 2,415.70 Postage 3,500.00 0.00 1,401.13 40.03% 2,098.87 23.45 Dues and Subscriptions 4,000.00 0.00 1,958.72 48.97% 2,041.28 0.00 Liability Insurance 202,820.00 0.00 247,275.51 121.92% -44,455.51 0.00 Investigation Services 1,500.00 0.00 1,379.00 91.93% 121.00 750.00 Crime Prevention 5,500.00 0.00 1,396.54 25.39% 4,103.46 0.00 C.U.S.I. MATCH 0.00 0.00 0.00 0.00% 0.00 0.00 Heroin Interdiction Grant 0.00 0.00 0.00 0.00% 0.00 0.00 I.C.A.C. 0.00 0.00 -585.66 100.00% 585.66 0.00 Fund Raising 0.00 0.00 0.00 0.00% 0.00 0.00 Building Maintenance 0.00 0.00 8,663.96 100.00% -8,663.96 0.00 Uniform Cleaning 14,000.00 0.00 10,812.31 77.23% 3,187.69 1,437.89 Office Equip. Maintenance 2,400.00 0.00 5,943.48 247.65% -3,543.48 1,700.66 Radio Equip. Maintenance 10,000.00 0.00 5,501.22 55.01% 4,498.78 980.00 Vehicle/Equipment Repair 32,000.00 0.00 27,709.54 86.59% 4,290.46 129.20 Terminal Operating System 19,910.00 0.00 15,929.00 80.01% 3,981.00 1,980.00 Equipment Maintenance 2,500.00 0.00 1,668.65 66.75% 831.35 0.00 Computer Server Audit 50,710.00 0.00 43,484.63 85.75% 7,225.37 4,680.25 Legal Services 2,000.00 0.00 5,301.00 265.05% -3,301.00 0.00 Consulting Services 0.00 0.00 0.00 0.00% 0.00 0.00 Architecture/Site Needs 0.00 0.00 0.00 0.00% 0.00 0.00 Contracted Services 10,000.00 0.00 5,205.00 52.05% 4,795.00 1,134.00 Animal Control 16,480.00 0.00 16,487.00 100.04% -7.00 0.00 Accreditation 0.00 0.00 -111.75 100.00% 111.75 0.00 Conferences 3,800.00 0.00 3,413.55 89.83% 386.45 46.26 In-Service Training 20,000.00 0.00 3,857.70 19.29% 16,142.30 0.00 F.B.I. Academy Training 0.00 0.00 0.00 0.00% 0.00 0.00 Recruiting & Testing 7,000.00 0.00 559.90 8.00% 6,440.10 0.00 Tuition Reimbursement 1,000.00 0.00 5,443.43 544.34% -4,443.43 1,074.00 Utilities-Police Dept. 1,000.00 0.00 7,198.86 719.89% -6,198.86 18.42 Common Area Fees 120,384.00 0.00 34,711.85 28.83% 85,672.15 7,453.15 Telephone/Internet 0.00 0.00 0.00 0.00% 0.00 0.00 Utilities 0.00 0.00 30,944.89 100.00% -30,944.89 3,964.30 Cleaning/Building Service 0.00 0.00 16,500.00 100.00% -16,500.00 0.00 Vehicles and Equipment 47,500.00 0.00 64,846.00 136.52% -17,346.00 0.00 Vehicle Equipment 16,000.00 0.00 19,355.20 120.97% -3,355.20 0.00 Office Equipment 0.00 0.00 0.00 0.00% 0.00 0.00 Radio Equipment 9,100.00 0.00 3,905.00 42.91% 5,195.00 0.00 Investigative Equipment 0.00 0.00 0.00 0.00% 0.00 0.00 Miscellaneous Equipment 4,890.00 0.00 4,884.70 99.89% 5.30 0.00 Police Computer Equipment 10,000.00 0.00 3,171.54 31.72% 6,828.46 1,722.00 P.D. Building Renovations 0.00 0.00 0.00 0.00% 0.00 0.00 Equipment Notes Prin 40,000.00 0.00 31,346.00 78.37% 8,654.00 31,346.00 Equipment Notes Int 8,810.00 0.00 718.96 8.16% 8,091.04 718.96 P/D Leases Prin 0.00 0.00 0.00 0.00% 0.00 0.00 Operating Transfer In/Out 0.00 0.00 0.00 0.00% 0.00 0.00 Total POLICE DEPARTMENT 5,311,667.00 0.00 4,451,533.63 83.80% 860,333.37 316,350.57 Salaries 0.00 0.00 0.00 0.00% 0.00 0.00 i 05/31/11 City of South Burlington General Ledger Page 10 of 16 03:46 pm Expenditure Report - GENERAL FUND sdorey Current Year Period 11 May Outstanding % Budget Unencumbered FY-10/11 MTD Account Budget Encumbrance Expenditures Expended Balance Pd 11 May Group Dental Insurance 17,647.00 0.00 16,340.39 92.60% 1,306.61 1,490.57 Pension 117,386.00 0.00 120,550.93 102.70% -3,164.93 0.00 ICMA Match 23,706.00 0.00 24,370.74 102.80% -664.74 1,817.42 Office Supplies 2,000.00 0.00 1,820.97 91.05% 179.03 0.00 Late Charges 0.00 0.00 54.23 100.00% -54.23 6.73 Traffic Light Supplies 17,000.00 0.00 12,797.21 75.28% 4,202.79 2,719.45 Sign Supplies 4,000.00 0.00 3,948.30 98.71% 51.70 0.00 City Highways Material 18,200.00 0.00 9,409.99 51.70% 8,790.01 1,712.33 Road Striping 27,000.00 0.00 7,813.25 28.94% 19,186.75 0.00 Salt, Chloride, Sand 94,350.00 0.00 139,093.87 147.42% -44,743.87 0.00 Building Supplies 500.00 0.00 1,492.70 298.54% -992.70 149.51 Vaccinations 100.00 0.00 0.00 0.00% 100.00 0.00 Uniforms 18,405.00 0.00 10,790.66 58.63% 7,614.34 197.92 Vehicle Repair Parts 75,000.00 0.00 80,865.20 107.82% - -5,865.20 8,007.85 Gasoline - 13,000.00 0.00 15,672.42 120.56% -2,672.42 8,072.01 Oil 3,200.00 0.00 1,661.02 51.91% 1,538.98 -34.54 Diesel Fuel 34,000.00 0.00 88,323.10 259.77% -54,223.10 13,057.73 Fuel Surcharge-Deliveries 0.00 0.00 0.00 0.00% 0.00 0.00 Advertising 0.00 0.00 196.14 100.00% -196.14 196.14 Telephone 5,781.00 0.00 5,892.88 101.94% -111.88 229.00 Liability Insurance 106,583.00 0.00 96,567.69 90.60% 10,015.31 0.00 Contractural Work 0.00 0.00 0.00 0.00% 0.00 0.00 Building Maintenance 22,000.00 0.00 27,325.06 124.20% -5,325.06 2,215.78 Hydrant Maintenance 100.00 0.00 0.00 0.00% 100.00 0.00 Tree Care - 7,750.00 0.00 5,555.82 71.69% 2,194.18 321.78 Storm Drain Maintenance - 0.00 0.00 0.00 0.00% 0.00 0.00 Legal Services 1,000.00 0.00 186.00 18.60% 814.00 0.00 Equipment Rental 0.00 0.00 313.40 100.00% -313.40 0.00 Office Equipment Maintnce 1,050.00 0.00 3,106.89 295.89% -2,056.89 0.00 Travel & Training 2,000.00 0.00 3,548.73 177.44% -1,548.73 0.00 Utilities - Garage 23,000.00 0.00 27,872.40 121.18% -4,872.40 3,015.33 Traffic Lights 30,000.00 0.00 26,229.13 87.43% 3,770.87 1,701.25 T/L Williston/Windjammer 0.00 0.00 0.00 0.00% 0.00 0.00 T/L WILLISTON/WINDJAMMER 0.00 0.00 0.00 0.00% 0.00 0.00 Utilities - Storm Station 0.00 0.00 0.00 0.00% 0.00 0.00 Stormwater Utilities 120,000.00 0.00 148,098.96 123.42% -28,098.96 605.88 Damage reimb to City Prop - 0.00 0.00 4,977.84 100.00% -4,977.84 4,977.84 Office Equipment/Rplacmnt 0.00 0.00 0.00 0.00% 0.00 0.00 Computer/Network 0.00 0.00 0.00 0.00% 0.00 0.00 Improvements-City Garage 0.00 0.00 0.00 0.00% 0.00 0.00 City Highways 136,685.00 0.00 8,303.25 6.07% 128,381.75 0.00 State Aid Highways 125,000.00 - 0.00 2,718.46 2.17% 122,281.54 1,769.56 Curbs and Sidewalks 15,000.00 0.00 350.01 2.33% 14,649.99 293.23 Storm Drain Project 0.00 0.00 0.00 0.00% 0.00 0.00 Special Project/Trees 0.00 0.00 0.00 0.00% 0.00 0.00 Traffic Calming 800.00 0.00 0.00 0.00% 800.00 0.00 Spc Prjcts/Tree Planting 0.00 0.00 0.00 0.00% 0.00 0.00 Spc Prjcts/C Beautifictn 0.00 0.00 0.00 0.00% 0.00 0.00 Equipment Notes Prin 128,202.00 0.00 195,383.00 152.40% -67,181.00 127,207.00 Equipment Notes Int 19,528.00 0.00 7,803.60 39.96% 11,724.40 2,917.64 05/31/11 City of South Burlington General Ledger Page 12 of 16 03:46 pm Expenditure Report - GENERAL FUND sdorey Current Year Period 11 May Outstanding % Budget Unencumbered FY-10/11 MTD Account Budget Encumbrance Expenditures Expended Balance Pd 11 May Salaries-Spring/Summer 7,587.61 0.00 6,665.21 87.84% 922.40 0.00 Salaries-Programs 0.00 0.00 0.00 0.00% 0.00 0.00 FICA/Medicare 757.00 0.00 721.24 95.28% 35.76 0.00 General Supplies 3,150.00 0.00 1,129.42 35.85% 2,020.58 0.00 Advertising 2,400.00 0.00 1,440.19 60.01% 959.81 0.00 B.I.G. 0.00 0.00 0.00 0.00% 0.00 0.00 Certification-Coaches 0.00 0.00 0.00 0.00% 0.00 0.00 Background Checks-Staff 0.00 0.00 0.00 0.00% 0.00 0.00 Reimbursements 700.00 0.00 687.50 98.21% 12.50 687.50 School Use 16,981.00 0.00 15,565.90 91.67% 1,415.10 1,415.08 Operating Transfers Out 0.00 0.00 0.00 0.00% 0.00 0.00 Total PROGRAMS 33,888.00 0.00 28,521.85 84.17% 5,366.15 2,102.58 RED ROCKS PARR Red Rocks Park Salaries 9,800.00 0.00 8,171.58 83.38% 1,628.42 0.00 FICA/Medicare 750.00 D.00 669.92 89.32% 80.08 0.00 General Supplies 2,500.00 0.00 241.88 9.68% 2,258.12 41.88 Clothing 0.00 0.00 0.00 0.00% 0.00 0.00 Telephone 300.00 0.00 300.00 100.00% 0.00 0.00 Background Checks-Staff 0.00 0.00 0.00 0.00% 0.00 0.00 Printing 400.00 0.00 0.00 0.00% 400.00 0.00 Consulting 0.00 0.00 0.00 0.00% 0.00 0.00 Utilities 450.00 0.00 425.35 94.52% 24.65 18.18 Total RED ROCKS PARK 14,200.00 0,00 9,808.73 69.08% 4,391,27 60.06 SPECIAL NEEDS Salaries 0.00 0.00 0.00 0.00% 0.00 0.00 FICA\Medicare 0.00 0.00 0.00 0.00% 0.00 0.00 Consulting Services 0.00 0.00 0.00 0.00% 0.00 0.00 Total SPECIAL NEEDS 0.00 0.00 0.00 0,00% 0.00 0.00 FACILITIES Jaycee Park Salaries 0.00 0.00 0.00 0.00% 0.00 0.00 Park Salaries 3,900.00 0.00 2,347.20 60.18% 1,552.80 264.00 FICA/Medicare 375.00 0.00 230.29 61.41% 144.71 20.18 Late Charges 0.00 0.00 4.98 100.00% -4.98 0.00 Supplies 3,500.00 0.00 3,429.16 97.98% 70.84 0.00 Fuel 3,500.00 0.00 2,146.18 61.32% 1,353.82 241.14 Telephone 800.00 0.00 756.06 94.51% 43.94 82.09 Printing 0.00 0.00 0.00 0.00% 0.00 0.00 Recreation Path Committee 400.00 0.00 108.00 27.00% 292.00 108.00 Utilities-Jaycee Park 1,400.00 0.00 1,035.46 73.96% 364.54 95.99 Utilities-Dorset Park 2,500.00 0.00 2,615.28 104.61% -115.28 223.01 Utilities-Overlook Park 350.00 0.00 285.24 81.50% 64.76 28.91 Utilities-Hockey/Skate 0.00 0.00 0.00 0.00% 0.00 0.00 Utilities-Tennis Courts 1,300.00 0.00 461.07 35.47% 838.93 18.31 Facilities Improvements 10,600.00 0.00 8,600.00 81.13% 2,000.00 0.00 05/31/11 City of South Burlington General Ledger Page 14 of 16 03.46 pm Expenditure Report - GENERAL FUND sdorey Current Year Period 11 May Outstanding % Budget Unencumbered FY-10/11 MID Account Budget Encumbrance Expenditures Expended Balance Pd 11 May Library Director 60,515.00 0.00 53,055.69 87.67% 7,459.31 4,675.21 Children Librarian 25,726.00 0.00 14,588.08 56.71% 11,137.92 930.86 Community Assistants 17,308.00 0.00 10,804.30 62.42% 6,503.70 1,133.36 Vacation/Substitutes 7,300.00 0.00 5,079.23 69.58% 2,220.77 471.58 Community Aides 68,013.00 0.00 53,733.61 79.00% 14,279.39 4,768.54 Office Manager/Circulat'n 41,339.00 0.00 36,241.98 87.67% 5,097.02 3,193.60 FICA/Medicare 16,845.00 0.00 13,434.74 79.76% 3,410.26 1,163.50 Group Health Insurance 0.00 0.00 0.00 0.00% 0.00 0.00 Group Life Insurance 0.00 0.00 0.00 0.00% 0.00 0.00 Group Dental Insurance 0.00 0.00 0.00 0.00% 0.00 0.00 Pension 0.00 0.00 0.00 0.00% 0.00 0.00 ICMA Match 8,742.00 0.00 4,195.80 48.00% 4,546.20 237.12 Library Supplies 4,658.00 0.00 3,619.64 77.71% 1,038.36 247.35 Late Charges 0.00 0.00 0.00 0.00% 0.00 0.00 Books - Adult 13,686.00 0.00 7,508.72 54.86% 6,177.28 663.93 Books - Children 7,550.00 0.00 993.74 13.16% 6,556.26 246.56 Audiovisual - Adult 3,181.00 0.00 104.65 3.29% 3,076.35 0.00 Audiovisual - Children 556.00 0.00 0.00 0.00% 556.00 0.00 Program Supplies 1,100.00 0.00 163.92 14.90% 936.08 0.00 Blanchette Expenditures 6,990.00 0.00 6,015.70 86.06% 974.30 845.24 Blanchette/Subscriptions 0.00 0.00 0.00 0.00% 0.00 0.00 Blanchette/Subscriptions- 0.00 0.00 48.75 100.00% -48.75 0.00 Photocopies 0.00 0.00 -40.00 100.00% 40.00 0.00 Bookmobile Gasoline 0.00 0.00 71.52 100.00% • -71.52 0.00 Community Match 0.00 0.00 0.00 0.00% 0.00 0.00 Advertising 250.00 0.00 116.4E 46.58% 133.55 0.00 Telephone 0.00 0.00 0.00 0.00% 0.00 0.00 Postage 1,450.00 0.00 116.82 8.06% 1,333.18 19.17 Dues and Subscriptions 265.00 0.00 0.00 0.00% 265.00 0.00 Online & Print Subscripti 4,156.00 0.00 3,303.31 79.48% 852.69 0.00 Reimbursement-Librarian 0.00 0.00 0.00 0.00% 0.00 0.00 School Use 71,869.00 .. 0.00 65,879.90 91.67% 5,989.10 5,989.08 Programs 4,865.00 0.00 1,921.88 39.50% 2,943.12 0.00 Service to Shut-Ins 75.00 0.00 0.00 0.00% 75.00 0.00 Bookmobile Maintenance 0.00 0.00 0.00 0.00% 0.00 0.00 Printing 205.00 0.00 0.00 0.00% 205.00 0.00 Consultant-Space Needs 0.00 0.00 D.00 0.00% 0.00 0.00 Equipment Maintenance 1,000.00 0.00 120.14 12.01% 879.86 0.00 Computer Operations 1,060.00 0.00 294.50 27.78% 765.50 0.00 Travel & Training 750.00 0.00 250.00 33.33% 500.00 0.00 Library Equipment 0.00 0.00 0.00 0.00% 0.00 0.00 Computer Improvements 2,250.00 0.00 1,700.00 75.56% 550.00 0.00 Office Renovations 0.00 0.00 0.00 0.00% 0.00 0.00 C/L Computer Principal 0.00 0.00 0.00 0.00% 0.00 0.00 C/L Computer Interest - 0.00 0.00 0.00 0.00% 0.00 0.00 C/L Photocopier Lease Pri 2,546.00 0.00 2,121.60 83.33% 424.40 0.00 Total COMMUNITY LIBRARY 374,250.00 0.00 285,444.67 76.27% 88,805.33 24,585.10 C/L SPECIFIC OUTLAYS 05/31/11 City of South Burlington General Ledger Page 16 of 16 03:46 pm Expenditure Report - GENERAL FUND sdorey Current Year Period 11 May Outstanding % Budget Unencumbered FY-10/11 MTD Account Budget Encumbrance Expenditures Expended Balance Pd 11 May CURRENT PRINCIPAL, BONDS Public Works Facility 98,560.00 0.00 98,568.00 100.01% -8.00 0.00 Tower Truck 0.00 0.00 0.00 0.00% 0.00 0.00 Landfill Closure 0.00 0.00 0.00 0.00% 0.00 0.00 Kennedy Dr Reconstrction 22,500.00 0.00 22,508.00 100.04% -8.00 0.00 Lime Kiln Bridge 22,500.00 0.00 22,508.00 100.04% -8.00 0.00 F/D Building Improvements 30,000.00 0.00 30,005.00 100.02% -5.00 0.00 Emergency Center 130,000.00 0.00 130,000.00 100.00% 0.00 0.00 Police Headquarters 360,000.00 0.00 0.00 0.00% 360,000.00 0.00 Parkland, 1992 35,000.00 0.00 35,000.00 100.00% 0.00 0.00 Parkland/Brand Farm 40,000.00 0.00 40,000.00 100.00% 0.00 0.00 Total CURRENT PRINCIPAL, BONDS 738,560.00 0.00 378,589.00 51,26% 359,971.00 0.00 CURRENT INTEREST, BONDS Public Works Facility 55,762.00 0.00 55,766.81 100.01% -4.81 26,657.71 Tower Truck 0.00 0.00 0.00 0.00% 0.00 0.00 Landfill Closure 0.00 0.00 0.00 0.00% 0.00 0.00 Kennedy Dr Recnstrction 14,769.00 0.00 14,813.64 100.30% -44.64 7,201.43 Lime Kiln Bridge 14,769.00 0.00 14,813.64 100.30% -44.64 7,201.43 F/D Building Improvements 19,804.00 0.00 19,747.78 99.72% 56.22 9,600.10 Emergency Center 15,899.00 0.00 15,899.00 100.00% 0.00 6,929.00 Police Headquarters 288,000.00 0.00 238,548.40 82.83% 49,451.60 135,882.00 Parkland, 1992 5,739.00 0.00 5,739.13 100.00% -0.13 2,295.65 Parkland/Brand Farm 7,932.00 0.00 7,932.40 100.01% -0.40 3,399.60 Total CURRENT INTEREST, BONDS 422,674,00 0.00 373,260,80 88.31% 49,413.20 199,166.92 OPERATING TRANSFERS OUT Operating Transfers Out 0.00 0.00 0.00 0.00% 0.00 0.00 Operating Transfers Out 0.00 0.00 0.00 0.00% 0.00 0.00 Total OPERATING TRANSFERS OUT 0.00 0.00 0.00 0.00% 0.00 0.00 Total GENERAL FUND 14,915,185.00 0.00 13,213,362.96 88.59% 1,701,822.04 1,021,714.10 Total All Fund■ 314,915,185 00 0.00 13,213,362.96 88.59% 1,701,822.04 1,021,714.10 05/31/11 City of South Burlington General Ledger Page 1 of 2 03:46 pm Expenditure Report - ENTERPRISE FUND/W.P.C. sdorey Current Year Period 11 May Outstanding % Budget Unencumbered FY-10/11 MTD Account Budget Encumbrance Expenditures Expended Balance Pd 11 May W/pOLLUTION CONTROL 8XD9. Salaries-Permanent 349,790.00 0.00 296,883.44 84.87% 52,906.56 23,983.48 Sewer Line Salaries 237,721.00 0.00 219,923.16 92.51% 17,797.84 48,061.28 Leave Time Turn-In 10,000.00 0.00 2,324.40 23.24% 7,675.60 0.00 Salaries-Overtime 36,000.00 0.00 28,655.53 79.60% 7,344.47 3,508.08 Fringe Benefits 800.00 0.00 264.11 33.01% 535.89 0.00 FICA/Medicare 50,901.00 0.00 41,857.20 82.23% 9,043.80 5,747.12 Nontaxable Fringe Ben. 0.00 0.00 38.00 100.00% -38.00 0.00 Drug & Alcohol Testing 0.00 0.00 0.00 0.00% 0.00 0.00 Disability Income 1,621.00 0.00 1,054.13 65.03% 566.87 95.83 Group Health Insurance 98,475.00 0.00 70,513.93 71.61% 27,961.07 4,584.10 Group Life Insurance 972.00 0.00 687.75 70.76% 284.25 68.25 Group Dental Insurance 5,174.00 0.00 4,529.02 87.53% 644.98 402.66 Pension 59,343.00 0.00 65,467.56 110.32% -6,124.56 0.00 ICMA Match 11,135.00 0.00 9,283.44 83.37% 1,851.56 716.16 Office Supplies 1,500.00 0.00 1,234.03 82.27% 265.97 0.00 Late Charges 0.00 0.00 159.83 100.00% -159.83 0.00 Plant Supplies 35,000.00 0.00 14,420.27 41.20% 20,579.73 533.82 Sewer Line Maint/Supplies 35,000.00 0.00 5,319.20 15.20% 29,680.80 1,353.40 Pumping Station Supplies 40,000.00 0.00 44,847.34 112.12% -4,847.34 14,984.78 Laboratory Supplies 9,000.00 0.00 9,938.60 110.43% -938.60 1,995.00 Paint and Hardware 1,000.00 0.00 0.00 0.00% 1,000.00 0.00 Oil and Grease 1,500.00 0.00 0.00 0.00% 1,500.00 0.00 Chlorine and Sulpher 33,000.00 0.00 31,106.39 94.26% 1,893.61 4,622.10 Caustic Soda and Lime 23,000.00 0.00 44,151.49 191.96% -21,151.49 0.00 Alum 65,000.00 0.00 40,812.86 62.79% 24,187.14 3,059.85 Water-Airport-B/B-Pump 1,500.00 0.00 1,314.02 87.60% 185.98 0.00 Landfill Supplies/Repairs 2,500.00 0.00 0.00 0.00% 2,500.00 0.00 Clothing Supplies 3,600.00 0.00 1,974.67 54.85% 1,625.33 0.00 Truck Parts 10,000.00 0.00 14,222.73 142.23% -4,222.73 774.30 Gas - Diesel Fuel - Oil 12,000.00 0.00 13,186.50 109.89% -1,186.50 1,010.85 Fuel - Airport Parkway 22,000.00 0.00 15,724.31 71.47% 6,275.69 1,891.71 Fuel - Bartlett Bay 9,000.00 0.00 3,495.20 38.84% 5,504.80 0.00 Advertising 1,000.00 0.00 0.00 0.00% 1,000.00 0.00 Telephone and Alarms 8,000.00 0.00 4,713.77 58.92% 3,286.23 393.44 Postage 200.00 0.00 0.00 0.00% 200.00 0.00 Memberships/Dues 500.00 0.00 0.00 0.00% 500.00 0.00 Discharge Permits 7,800.00 0.00 6,666.75 85.47% 1,133.25 0.00 Liability Insurance 140,590.00 0.00 101,326.56 72.07% 39,263.44 0.00 Insurance Claim 0.00 0.00 0.00 0.00% 0.00 0.00 Billing-Water Department 30,000.00 0.00 14,950.00 49.83% 15,050.00 0.00 Soil/Sludge Management 500,000.00 0.00 536,064.34 107.21% -36,064.34 46,106.45 Discharge Water Testing 3,000.00 0.00 1,213.00 40.43% 1,787.00 964.00 Environmental Studies 2,000.00 0.00 0.00 0.00% 2,000.00 0.00 Landfill Fees 7,000.00 0.00 2,946.12 42.09% 4,053.88 235.73 Legal Services 3,000.00 0.00 0.00 0.00% 3,000.00 0.00 Auditing 3,500.00 0.00 3,500.00 100.00% 0.00 0.00 Engineering/Consulting 5,000.00 0.00 2,718.32 54.37% 2,281.68 0.00 Landfill Engineering 15,258.00 0.00 1,532.50 10.04% 13,725.50 0.00 Office Equipment Contract 600.00 0.00 938.79 156.47% -338.79 199.89 06/03/11 City of South Burlington General Ledger Page 1 of 2 08:51 am Revenue Report - STORM WATER UTILITIES sdorey Current Year Period 11 May Estimated Received % Budget Uncollected FY-10/11 MTD Account Revenue Applied For To Date Received Balance Pd 11 May B/WATER UTILITIES REVENUE E/A Discharge Permit #1-0 0.00 0.00 0.00 0.00% 0.00 0.00 Intergovernmental Revenue 0.00 0.00 0.00 0.00% 0.00 0.00 S/W User Fees - Water Bil 1,390,270.00 0.00 -1,219,290.46 87.70% 170,979.54 -77,015.19 Credit Application Fees 0.00 0.00 -500.00 100.00% -500.00 0.00 Systems Takeover App Fees 1,500.00 0.00 0.00 0.00% 1,500.00 0.00 Street Sweeping 0.00 0.00 -3,000.00 100.00% -3,000.00 0.00 Fines 0.00 0.00 0.00 0.00% 0.00 0.00 Investment Interest 0.00 0.00 0.00 0.00% 0.00 0.00 Notes & Bonds Income 0.00 0.00 0.00 0.00% 0.00 0.00 Engineering Svces Payback 0.00 0.00 0.00 0.00% 0.00 0.00 Reserve Transfer In 216,000.00 0.00 0.00 0.00% 216,000.00 0.00 WILLISTON RD - B/W STUDY TAX REVENUE Property Taxes 0.00 0.00 0.00 0.00% 0.00 0.00 Total TAX REVENUE 0.00 0.00 0.00 0.00% 0.00 0.00 FEDERAL I STATE GRANTS Intergovernmental Revenue 0.00 0.00 0.00 0.00% 0.00 0.00 Total FEDERAL & STATE GRANTS 0.00 0.00 0.00 0.00% 0,00 0.00 CHARGES FOR SERVICES User/Developer Fees 0.00 0.00 0.00 0.00% 0.00 0.00 Total CHARGES FOR SERVICES 0.00 0.00 0.00 0.00% 0.00 0.00 EARNINGS ON INVESTMENTS Investment Interest 0.00 0.00 0.00 0.00% 0.00 0.00 Total EARNINGS ON INVESTMENTS 0.00 0.00 0.00 0.00% 0.00 0.00 MISCELLANEOUS Gifts & Donations - 0.00 0.00 0.00 0.00% 0.00 0.00 Operating Transfers In 0.00 0.00 0.00 0.00% 0.00 0.00 Total MISCELLANEOUS 0.00 0.00 0.00 0.00% 0.00 0.00 Total WILLISTON RD - B/W STUDY 0.00 0.00 0.00 0.00% 0.00 0.00 CITY CTR-POTASH RBTORAT'N FEDERAL AND STATE GRANTS Intergovernment Revenue 0.00 0.00 0.00 0.00% 0.00 0.00 Total FEDERAL AND STATE GRANTS 0.00 0.00 0.00 0.00% 0.00 0.00 Community Police Match 0.00 0.00 0.00 0.00% 0.00 0.00 EARNINGS ON INVESTMENTS Investment Interest 0.00 0.00 0.00 0.00% 0.00 0.00 06/03/11 City of South Burlington General Ledger Page 1 of 3 08:51 am Expenditure Report - STORM WATER UTILITIES adorey Current Year Period 11 May Outstanding % Budget Unencumbered FY-10/11 MTD Account Budget Encumbrance Expenditures Expended Balance Pd 11 May S/WATER UTILITIES EXPO Salaries-Permanent 306,247.00 0.00 231,303.76 75.53% 74,943.24 18,372.54 Salaries-Other 12,000.00 0.00 11,099.00 92.49% 901.00 11,099.00 Leave Time Turn-In 3,500.00 0.00 3,358.40 95.95% 141.60 0.00 Salaries-Overtime 11,086.00 0.00 10,831.91 97.71% 254.09 749.71 Fringe Benefits 250.00 0.00 0.00 0.00% 250.00 0.00 FICA/Medicare 23,308.00 0.00 19,670.52 84.39% 3,637.48 2,314.96 Nontaxable Fringe Benefit 0.00 0.00 50.00 100.00% -50.00 0.00 Drug & Alcohol Testing 0.00 0.00 31.00 100.00% -31.00 0.00 Disability Income Insuran 1,798.00 0.00 878.68 48.87% 919.32 78.16 Group Health Insurance 78,906.00 0.00 30,380.82 38.50% 48,525.18 2,005.38 Group Life Insurance 1,053.00 0.00. 614.25 . 58.33% 438.75 57.75 Group Dental Insurance 5,259.00 0.00 3,174.69 60.37% 2,084.31 272.80 Pension 45,143.00 0.00 45,143.00 100.00% 0.00 0.00 ICMA Match 11,135.00 0.00 2,428.73 21.81% 8,706.27 137.26 Office Supplies - 3,000.00 0.00 1,762.61 58.75% 1,237.39 91.16 Late Charges 0.00 0.00 0.00 0.00% 0.00 0.00 Supplies- 4,000.00 0.00 1,565.90 39.15% 2,434.10 69.64 Vaccinations 0.00 0.00 0.00 0.00% 0.00 0.00 Uniforms/Supplies 2,900.00 0.00 2,805.71 96.75% 94.29 198.15 Vehicle Parts 0.00 0.00 0.00 0.00% 0.00 0.00 Gasoline 3,300.00 0.00 3,755.49 113.80% -455.49 504.23 Oil 300.00 0.00 198.54 66.18% 101.46 0.00 Diesel Fuel 8,400.00 0.00 8,016.75 95.44% 383.25 916.03 Fuel Charge-Deliveries 0.00 0.00 0.00 0.00% 0.00 0.00 Advertising 5,000.00 0.00 5,000.00 100.00% 0.00 0.00 Advertising-Public Relati 6,000.00 0.00 2,077.50 34.63% 3,922.50 2,077.50 Advertising - General 0.00 0.00 0.00 0.00% 0.00 0.00 Telephone 2,000.00 0.00 1,482.96 74.15% 517.04 94.72 Postage 250.00 0.00 425.77 170.31% -175.77 60.40 Membership/Dues 500.00 0.00 156.00 31.20% 344.00 0.00 Discharge Permits 1,500.00 0.00 889.53 59.30% 610.47 409.74 Liability Insurance 38,624.00 0.00 31,119.98 80.57% 7,504.02 0.00 Geographic Info System 0.00 0.00 12,248.14 100.00% -12,248.14 0.00 Contractural Services 15,500.00 0.00 0.00 0.00% 15,500.00 0.00 Billing-Water Department 0.00 - 0.00 0.00 0.00% 0.00 0.00 Sediment & Depris Dispose 1,500.00 0.00 75.00 5.00% 1,425.00 0.00 Water Quality Monitoring 0.00 0.00 0.00 0.00% 0.00 0.00 Building/Grounds Maint 1,500.00 0.00 1,491.64 99.44% 8.36 0.00 Vehicle Maintenance 6,500.00 0.00 2,978.83 45.83% 3,521.17 186.11 Storm Drains Maintenance 50,000.00 0.00 16,557.10 33.11% 33,442.90 1,232.34 Printing 500.00 0.00 0.00 0.00% 500.00 0.00 Legal Services 20,000.00 0.00 10,971.75 54.86% 9,028.25 580.50 Audit 5,500.00 0.00 5,500.00 100.00% 0.00 0.00 Engineering-Watershed 12,000.00 0.00 13,481.94 112.35% -1,481.94 0.00 Engineering-Inventory SW 0.00 0.00 0.00 0.00% 0.00 0.00 Engineering-Svce W Qlty 7,000.00 0.00 6,391.95 91.31% 608.05 82.41 Engineering-Nghbrhd Asst 26,000.00 0.00 21,840.28 84.00% 4,159.72 190.00 Outside Services-Billing 30,000.00 0.00 14,950.00 49.83% 15,050.00 0.00 Outside Services-GIS 0.00 0.00 0.00 0.00% 0.00 0.00 06/03/11 City of South Burlington General Ledger Page 3 of 3 08:51 am Expenditure Report - STORM WATER UTILITIES sdorey Current Year Period 11 May Outstanding % Budget Unencumbered PY-10/11 MTD Account Budget Encumbrance Expenditures Expended Balance Pd 11 May Printing 0.00 0.00 0.00 0.00% 0.00 0.00 Legal Services 0.00 0.00 0.00 0.00% 0.00 0.00 Consulting 0.00 0.00 0.00 0.00% 0.00 0.00 Traffic Lights 0.00 0.00 0.00 0.00% 0.00 0.00 State Highways 0.00 0.00 0.00 0.00% 0.00 0.00 Computer/Radio Equipment 0.00 0.00 0.00 0.00% 0.00 0.00 Engineering 0.00 0.00 0.00 0.00% 0.00 0.00 Total STORM WATER UTILITIES 1,607,770.00 0.00 1,317,837.97 81.97% 289,932.03 336,836.29 Total All Lund■ 1,607,770.00 0.00 1,317,837.97 81.97% 289,932.03 336,836 79 05/31/11 City of South Burlington General Ledger Page 1 of 2 03:46 pm Expenditure Report - AMBULANCE SERVICE sdorey Current Year Period 11 May Outstanding % Budget Unencumbered FY-10/11 MTD Account Budget Encumbrance Expenditures Expended Balance Pd 11 May A28BVLANCB BBAVICB Permanent Salares 380,087.00 0.00 343,529.64 90.38% 36,557.36 27,473.94 Other Salares 0.00 0.00 0.00 0.00% 0.00 0.00 Fair Labor Standard 0-T 22,000.00 0.00 21,089.97 95.86% 910.03 2,279.69 Overtime Fill-In 6,500.00 - 0.00 15,013.93 230.98% -8,513.93 2,730.90 Overtime - Training 9,900.00 0.00 2,728.53 27.56% 7,171.47 198.80 Overtime - Emergncy Calls 8,000.00 0.00 5,226.97 65.34% 2,773.03 368.45 Fringe Benefits 1,500.00 0.00 0.00 0.00% 1,500.00 0.00 FICA/MEDI 30,562.00 0.00 29,331.40 95.97% 1,230.60 2,516.32 Disability Income 0.00 0.00 140.36 100.00% -140.36 12.76 Group Health Insurance 98,475.00 0.00 63,452.20 64.43% 35,022.80 3,453.42 Group Life Insurance 1,175.00 0.00 770.00 65.53% 405.00 70.00 Group Dental Insurance 6,496.00 0.00 4,743.51 73.02% 1,752.49 440.12 Pension 81,634.00 0.00 81,634.00 100.00% 0.00 0.00 ICMA Match 1,800.00 0.00 1,593.54 88.53% - 206.46 137.60 Office Supplies 1,200.00 0.00 1,153.21 96.10% 46.79 0.00 Late Charges 0.00 0.00 0.00 0.00% 0.00 0.00 Medical Supplies 8,500.00 0.00 15,903.26 187.10% -7,403.26 961.04 Medical Supplies-Oxygen 4,000.00 0.00 2,419.91 60.50% 1,580.09 154.10 Medical Equipment 2,500.00 0.00 2,211.43 88.46% 288.57 233.60 Uniforms-Career 5,200.00 0.00 6,057.45 116.49% -857.45 0.00 Diesel Fuel 5,000.00 0.00 7,004.45 140.09% -2,004.45 967.53 Film and Books 750.00 0.00 225.00 30.00% 525.00 0.00 Airpack Maintenance 0.00 0.00 0.00 0.00% 0.00 0.00 Advertising 0.00 0.00 0.00 0.00% 0.00 0.00 Telephone 1,750.00 0.00 1,382.84 79.02% 367.16 125.22 Postage 1,500.00 0.00 1,556.95 103.80% -56.95 80.58 Dues and Subscriptions 500.00 0.00 146.00 29.20% 354.00 0.00 Liability Insurance 36,475.00 0.00 40,649.87 111.45% -4,174.87 0.00 Bldg Maintenance (Garage) 0.00 0.00 0.00 0.00% 0.00 0.00 Radio Repair 1,500.00 0.00 1,626.34 108.42% -126.34 361.86 Vehicle Maintenance 2,500.00 0.00 14,963.65 5988.55% -12,463.65 0.00 Vehicle Repair 2,500.00 0.00 3,664.25 146.57% -1,164.25 0.00 Equipment R & M 1,250.00 0.00 856.34 68.51% 393.66 0.00 Medical Equipment Maintnc 0.00 0.00 0.00 0.00% 0.00 0.00 Office Equip Maintenance 0.00 0.00 1,013.13 100.00% -1,013.13 60.67 Contract Svce - Software 6,000.00 0.00 8,139.01 135.65% -2,139.01 0.00 Equipment Maintenance 1,000.00 0.00 0.00 0.00% 1,000.00 0.00 Training Schools 2,000.00 0.00 752.16 37.61% 1,247.84 300.00 Training Equipment 500.00 0.00 71.91 14.38% 428.09 0.00 Ambulance Equipment 0.00 0.00 0.00 0.00% 0.00 0.00 Replacement Vehicle Rsvr 0.00 0.00 0.00 0.00% 0.00 0.00 New Ambulance 0.00 0.00 0.00 0.00% 0.00 0.00 Used Ambulance 0.00 0.00 0.00 0.00% 0.00 0.00 New Equipment 0.00 0.00 0.00 0.00% 0.00 0.00 Defibrilators 0.00 0.00 0.00 0.00% 0.00 0.00 Turn-Out Gear 0.00 0.00 0.00 0.00% 0.00 0.00 Paperless Reporting 0.00 0.00 0.00 0.00% 0.00 0.00 Computer/Software 0.00 0.00 0.00 0.00% 0.00 0.00 Notes & Bond - Building 0.00 0.00 0.00 0.00% 0.00 0.00 { `"5 FY 2012 BUDGET PROPOSAL TO VIEW BUDGET DETAIL GO TO FTP://MAIL.CSWD.NET CSIN 141ID CHITTENDEN SOLID WASTE DISTRICT 1021 REDMOND ROAD WILLISTON, VT 05495 802-872-8100 www.cswd.net tIO Printed on recycled paper HIGHLIGHTS OF FY 2012 GENERAL FUND Difference FY11 FY12 $ Operating Expenditures $9,154,330 $9,005,680 ($148,650) -1.6 % Operating Revenues $9,068,340 $8,788,912 ($279,428) -3.1 % Net of Operations ($85,989) ($216,768) Transfers to Reserves ($354,365) ($408,456) Transfers from Reserves $440,454 $625,224 Net Program with Transfers $0 $0 Highlights: 1. Although FY 12 budgeted Expenditures exceed Revenues by approximately $217,000, there is a significant factor whereby CSWD will be making its final bond payment in FY 12 on our 20- year general obligation bonds. This last payment ($363,000) will come from a cash reserve set up 20 years ago. 2. In an attempt to maintain competitive benefits and keep costs down, CSWD increased the deductible (to $4,000) on the High Deductible Health Insurance coverage we offer to our employees, and switched to a new health care provider (Blue Cross/Blue Shield). Employees pay 2.9% of their individual base salary towards the premium, which amounts to the equivalent of 10.3% of the total health care premium. Budget for pay raises include a potential 1.25% step increase plus a 1.75% cost of living increase. 3. Our compost program will run all 12 months of the fiscal year from the new facility being constructed in Williston, but will require a subsidy ($121,000) due to a re-branding costs and to a shortage of finished compost that came about with four months not being able to accept and process materials at the old site during the transition between locations. 4. CSWD's source of Revenues changes somewhat for FY 12: the sale of materials increased because of very good recycling markets, this allowed us to reduce the tipping fees at our recycling facility. 5. Most of the Fees charged by CSWD are staying the same except for the following: a. The recycling fees at our Material Recovery Facility decreases. b. The fees for wastewater biosolids increases due to increasing cost for diesel fuel and an inflator built into our contract. c. The tip fee for food waste at the new compost facility increases due to new fees negotiated with the Town of Williston. 6. In addition to the routine services that CSWD provides, there are some special studies that will continue in FY 12: a. An analysis of alternatives to process wastewater biosolids in the future, funded from a reserve account ($100,000). b. Completion of a conceptual design of a regional landfill ($75,000), which will be paid from both a reserve account and from ongoing Solid Waste Management Fees (SWMF). c. A Residential Organics Collection Study that will assess the practicality of collecting food scraps from residential units - $40,000 funded from SWMF. d. Potential further work on a Consolidated Collection System Design - $45,000 from SWMF. 7. New State of Vermont E-waste law lowers our expense and provides some new income. 4/26/2011 SECTION 1—A;Page 1 CHITTENDEN SOLID WASTE DISTRICT Fiscal Year 2012 Proposed Budget Executive Summary Welcome to the CSWD FY 12 Budget. This Fiscal Year runs from July 1, 2011 to June 30, 2012. Budget Approval Process o The CSWD charter provides for one vote per member municipality for budget adoption. We currently.have 18 members; therefore, 10 votes are needed for approval. o The CSWD Board of Commissioners voted to send the FY 12 Budget to the member municipalities on April 27, 2011 . The legislative body of each member municipality has 45 days from that point, or until June 10, 2011, to act on the CSWD Budget. o Towns can vote either "yes" or "no." However, a "no" vote requires the town to provide a written list of specific issues in the budget that need changing. Not voting at all within the 45-day period is counted as a positive vote. ➢ Operating Budget Highlights o The budgeted operating expenses for FY 12 are $9,005,680 a decrease of $148,650 or 1.6% below the budgeted expenses for FY 11. The significant changes for operational expenses are: • $107,028 increase in Other Services due primarily to hiring a contractor to complete the landfill design, another contractor to transport and recycle sheetrock/wall board and a new contract with Burlington Electric for wood. ■ $75,529 increase in Sludge Management due to higher diesel fuel prices and built-in contract inflation. • $51,382 increase in Salaries and Wages (2.7%) represents a 1.75% Cost of Living increase and a potential 1 .25% Step Increase. This is offset somewhat by a reduction in the total number of hours (compost). ■ $49,380 increase in Promotion and Education due primarily to rebranding and promoting the use of the new compost facility. There are also some new expenses in web and print ads for other waste reduction programs. ® $40,720 increase in Printing for the "Where do I chuck this?" guide, plus additional brochures, stickers and banners. ® $37,062 (5.1%) increase in Personnel Benefits due to health insurance and workers compensation. CSWD maintained the Health Savings Account but changed health insurers for FY 12. ® $38,277 increase in Equipment Leases as CSWD is replacing a payloader using a municipal lease rather than an outright purchase. • $23,668 increase in Cost of Goods Sold — Bagged Products — Rebranding of compost products name will require new printing plates and inventory of product bags. • $93,675 decrease in Electronics Management because new state law will eliminate most of the E-waste cost for CSWD and consumers. 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I I I j N O O O O O O O ~ 2 O O O O O O O d Q O O O O O O O o up co O O co O O O m V �Y N O N 3 O co N N N_ Z [H] [I] • FY2012 VS FY2011 SUMMARY ACCOUNT L PERCENT DOLLAR CHANGE CHANGE EXPENDITURES 1 Salaries & Wages ; 3% 2 Personnel Benefits 5% 51,382 1 3 Education &Training -1% 37(742 2 73 4 Professional Services 7% 37,985 5 Other Services r -3% (132,971)975 4 5 6 Insurance ° 5 I.14/° (11,262) 6 7 Printing &Advertising 52% 86,700 7 8 Utilities -2% 9 Computer Equipment, -6% (2,179) 8 iC(2,730) 9 10 Office Supplies/Equip 25% 0 11 General Supplies -9% 8,225 1 12 Interdepartmental (37,- 11 -' 13 Other Charges ( -38% 12 14 Debt Service 8%-11% (138,604) 13 .f 15 Programs (44,- 14 0% 16 SUBTOTAL - OPERATIN �° 15 17 (148,650) 166 c 18 Capital and Other Exp20% 17 t 19 383,525 18 if 20 TOTAL EXPENDITURE 2% 19 Ti 21 234,875 20 22 TOTAL REVENUES 21 23 4% 393,858 22 NET OF REVENUES O 23 � 4f 24 EXPENDITURES _8% 25 158,983 24 it 26 Transfers Out To Other F 26 27 Transfers In From Other 12�° 77,067 26 is 28 Transfer from Restricted I 0�/° (77,067) 27 29 I 363,07528 3( 30 Draws From (Increases I! _ ° 29 31 27/° (522,058) 30 ;i 31 )( 32 NET - 32 !: 4/20/2011 12:20 PM BUDGET SUMMARY-ALL FDS-OVERVIEW Page A- 1 E CHITTENDEN SOLID WASTE DISTRICT FY 2012 PROPOSED BUDGET Actual and Projected Fund Equity 6/30/09 6/30/10 6/30/11 6/30/12 ACTUAL ACTUAL PROJECTION PROJECTED PER AUDIT PER AUDIT as of 4/1/11 BALANCES RESTRICTED FUND EQUITY,end of fiscal year: Debt Service Sinking Fund(see Note 1) $ 214,169 $ 209,381 $ 2,580 $ - Debt Service Reserve 360,500 360,500' 360,500 - Total Restricted Fund Equity $ 574,669 $ 569,881 $ 363,080 $ - UNRESTRICTED FUND EQUITY,end of fiscal year: Designated for Capital Improvements: Facilities Improvement Reserves: MRF $ 2,074,377 $ 2,640,352 $ 1,649,145 $ 1,446,410 Special Waste 500,524 454,810 414,251 309,208 DOC 500,092 546,502 432,217 226,422 Unregulated Hazardous Waste 230,500 261,148 254,396 226,434 Organics/Biosolids 230,776 227,864 225,964 127,659 Organics/Compost 65,661 27,281 - (52,015) Property Management&Admin 323,188 364,631 372,350 316,693 Subtotal--Facilities Improvement Reserves 3,925,118 4,522,588 3,348,324 2,600,811 Future Development Reserves 226,779 85,087 37,000 (666,672) Total Funds Designated For Capital $ 4,151,897 $ 4,607,675 $ 3,385,324 $ 1,934,139 Other Designated Funds: Post Closure Reserves(In Excess of 30-yr Obligation) $ 42,412 $ 2,406 $ 19,831 $ 35,689 Facilities Closure Reserves 264,814 273,830 280,487 285,964 Community Cleanup Fund 13,526 26,503 38,003 42,003 Total Funds Designated For Other Purposes 320,752 302,739 338,321 363,656 Total-All Designated Funds $ 4,472,649 $ 4,910,414 $ 3,723,645 $ 2,297,795 Undesignated Fund Equity,end of fiscal year Undesignated Fund Equity 484,126 674,514 767,022 860,466 Total Unrestricted Fund Equity-Designated&Undesignated $ 4,956,775 $ 5,584,928 $ 4,490,667 $ 3,158,261 Note 1: The balances restricted for Debt Service will decrease to zero by 6/30/12 because the final debt service payment on outstanding bonds will be made on 1/1/12. • 4/19/2011 PROPOSED BUDGET Actual and Projected Fund Equity Page C-1 -1-I Dr C)CO O)CO 00)O)O) 0(CC N CD CT CM (CC CM 0 CD CM 00 0 0 00 CM 0 0(T 0 0(CC CT(T 00 0 fT(CC CM CM(0 0 UI (II CM CM(P(T CM 0 N N 0J1 CM CM CA O p___ (�Z 0 0 0 O CO(O Co W W W J J J O O N N N 01 N Cn N N(T N N N N N 0)N AA (T++N A A A A A A A A WWWWW CT A N J N O W N NNN MN W W N W W W J O O O U)(T(T V1(P0)AAN O (O(O(000) N O O?N N D D 46 m ..)N>O 0000 CO 0000 0000 00 W A N J O J N+O CC J O N+O W J O N N N 0 0 CO N N 01 O W 01 O 00000 rr om -)ono -lommo -Ino .-12m�-I -1-o mr -IZO 10-immm-ico mmx7J-g-iCwmmm y=yDppC O000Ci>Dmm OmcAm0 oo f>I' n O O m O�)O m m OD O O mm D 1 n D m D 00 0�1 D 000 0 p D i A 0 p 0 0 C C O m m O 0 m o o D D D�I O C C O -I 2 C 2 m O Z O O -1 K 0 m D T o 0 0 CCnCZ 10-1Kir) 1mm 1D 1 Az cK m- 00 0 OC>ODD Dm mr-7D- D0w<Km . . 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A W671 4. 0 1O o Z a� io 22 ai > o c _05 0 W -) W ., O 0) W u) _ U > 0 LL ++ 0O -C N U > u) 0t V asQn 1 c _ U = O 2 _ = O O O C) (/) p JCnu) wcn2Q IOH2Imm < 2 (3 a co co N ,- ,- co N O N_ -1- CHITTENDEN SOLID WASTE DISTRICT FY 2012 SCHEDULE OF PROGRAM FEES 4) MATERIALS RECOVERY FACILITY FY12 FY 11 Change Tipping fees and/or materials purchased price fluctuate with market price. Budgeted rates are: In District materials per Ton $0.00 $7.00 ($7.00) Out-of-District materials per Ton $5.00 $12.00 ($7.00) 6) SPECIAL WASTE PROGRAM Special Waste Facility(at the Williston Drop-Off Center) Electronics'per pound(by appt.only) $0.18 $0.18 $0.00 Tires-up to 16" $2.25 $2.25 $0.00 Tires-16.5"to 19" $3.75 $3.75 $0.00 Tires-per ton $200.00 $225.00 ($25.00) Tree limbs,trunks,clean stumps,&brush $0.00 Up to 6 cubic yards No charge No charge Each cubic yard in excess of 6 cubic yards $5.00 $5.00 $0.00 Pallets&clean construction lumber No charge No charge Propane cylinders over 20 lbs $5.00 $5.00 $0.00 Yard debris No charge No charge 7) DROP-OFF CENTERS Items accepted vary by facility. Household Trash up to 18-gallon bag/barrel $1.75 $1.75 $0.00 up to 33-gallon bag/barrel $3.25 $3.25 $0.00 up to 45-gallon bag/barrel $5.00 $5.00 $0.00 per cubic yard $25.00 $25.00 $0.00 @ Burlington Drop-Off Center 13¢/lb 13¢/lb $0.00 Construction &Demolition Debris up to 18-gallon bag/barrel $3.50 $3.50 $0.00 up to 33-gallon bag/barrel $6.50 $6.50 $0.00 up to 45-gallon bag/barrel $10.00 $10.00 $0.00 per cubic yard $50.00 $50.00 $0.00 @ Burlington Drop-Off Center 13¢/lb 13¢/lb $0.00 Other Items (*indicates that limits apply) All-In-One Recyclables No charge No charge Appliances without Refridgerants $5 $5 $0.00 Appliances with Refridgerants $10-$15 $10-$15 $0.00 Batteries(household and lead acid) No charge* No charge* Cell phones No charge No charge Electronics $1-$15 $1-$15 $0.00 Electronics-items covered by new State program No charge N/A Fluorescent lamps No charge* No charge* Food scraps&non-recyclable paper No charge No charge Furniture items $3-$17 $3-$17 $0.00 Hard cover books No charge No charge Mercury-containing products No charge No charge Pallets&clean construction lumber No charge No charge Propane cylinders 20 lbs&under No charge* No charge* Scrap metal No charge No charge Textiles No charge* No charge* PROGRAM FEES M-2 I - -4vC) C) C) 0) C) C) C) C) C) U) Cn Cn Cn al al Cn al cn 01 Cn A A AA AA A AA CO C...) 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CO CO i N V O A CA GO N Cn N A Co �I CO s CO CO CO -. N CO OD V N CO A J CO A N CO -. CO O Cn A (O (I)J s j 1 e a i P Cr Cn V 61 C 1 A OD al 0 -4 O W Cn1 Co --.. A Cn C) A W Cn N N A T - A l CD A l 1 • 0 0 J -I W A Co 01 . m _ _ _ .n -. m N1 111 m .1 1 R1 ,, n m (.1 m A) m N (1) m (.1 N 6) 1, 13 City. Council of City of South Burlington, Vermont Guidelines for Citizen Participation, as City Council Appointees, on City Boards, Commissions, or Committees in a Volunteer Capacity Introduction The City Council places immense value on the many contributions people make to our City's vitality and quality of life through their participation on City boards, commissions, and committees (entities). Furthermore, it is our goal to encourage participation in these entities by a wide variety of residents; for example, residents demonstrating an array of ages, locations of City residence, socio-economic ctieiJmstances, racial and ethnic backgrounds, and current employment Wt =belie situation 4ve this diversity will enhance the vitality and quality of life in the City and crrntribute tci ,n improved work product with respect to each entity's fulfillment of its� esponsibilities. As Council actively encourages this diversity of participation, we are aware of the balancdbetween our entities' need for full entity participation with their°amembers' other responsibilities and Aviny commitments. Alb Due to this balance the City Council recognizes iftitgOWsibility to establish;guidelines to help clarify what is expected of people serving on entities. To this end, the Council is hereby defining such guidelines in draft forip Our inf ;Us to make the guidelines compatible with participation by Cityrsidehas fro m "all atks of life." Guidelines relating to Attendance Council is aware of a'ndgratefu1tbat most members of entities attend the vast majority, if not all, entity meetings. We applaud this level of commitment and encourage each appointee to strive*::achieve,thie tat'get, when personal circumstances make this practicable 4t 3 i g ems_, CounOliOlfeves'ItiOt for anV'entity, and its members, to be most effective and efficient, mernt ers should attend at least:AO alf(50 percent) of entity meetings. However, Council does encourage participon rates igher than 50 percent since regular participation strengthens team identity'treads to"a more equitable balance of workload sharing, and favors content ;ity in product' ompletion. Temporary conditions that make participation at the 50 percent level unattable should be accommodated, when practicable. Very high attendanceFates.ae.aessential for individuals carrying out leadership roles (for example, chair or vicet�air). Guidelines relating to Participation "Member", as used below, refers to an appointed member of a City board, commission, or committee. For meetings to be as efficient as possible, and to thereby lessen time people need to be away from their other activities, Council believes that: SB City Board, Commission, and Committee Participation Guidelines DRAFT 060211 Page 1 of 3 5. Annually, the chair of each City entity is responsible for; assessing whether these guidelines effectively support his/her entity in carrying out its responsibilities and when the assessment is negative, communicating this assessment to the City Council, along with proposed modifications to these guidelines. When the assessment is affirmative, the chair is also responsible for communicating this assessment to the City Council. Entity member attendance records and participation are one way to measure Guideline effectiveness. 6. Each year, when incumbent members of a City entity seekre-appointment by the City Council, City staff, as designated by the City Manager shall provide a record of the incumbent member's attendance at the entity's meetings during the past 24 months for the Council's use in decision-making regarding the re- appointment. e 7. Any City resident is encouraged to provide`eedback to the City Council regarding the appropriateness and effectiveness of these guidelines. 4114, 8. 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($>\55 » \\\{Em : _,« )3z&;J[« 0^ a3 ]/f% 32® ; s&a» 39 \}ffE 7w7& R `3 -,® ®) ® !C - 0 i ° - - ® _ 1 ] / - ® / ~ ` \*\\'( \) [* `0t \° (\\}i 7 ;\® : a « s \}}) {}\}} ) } o\ } S o so o- } 4 }(} } ! 073 -En{\ 3; 7 ! }; ; : ! sr % ; ® !_ 4 ` <527E.: ° z | } `( ` [ fm } ) !_ `-2g-W 0 2 \ § ° \a, ! { 00 0CC3 \® #: g § ; (\}``« : j . --J; ! ; 2± ` ` 1=2:, }}~ . ` (a ®° E°/ RHR 'i (6 SMITH [fill G� 1 fl nn r �1 COMPANY , MAY 122011 1,! Proven Expertise and Integrity By May 9, 2011 Mr. Sanford Miller City Manager City of South Burlington 575 Dorset Street South Burlington, Vermont 05403 Dear Mr. Miller: We are pleased to confirm our understanding of the services we are to provide the City of South Burlington for the year ended June 30, 2011. We will audit the financial statements of the governmental activities, the business-type activities, the aggregate discretely presented component units, each major fund, and the aggregate remaining fund information, which collectively comprise the basic financial statements of the City of South Burlington as of and for the year ended June 30, 2011. Accounting standards generally accepted in the United States provide for certain required supplementary information (RSI), such as management's discussion and analysis (MD&A), to accompany the basic financial statements of the City of South Burlington. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board which considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic or historical context. As part of our engagement, we will apply certain limited procedures to the City of South Burlington's RSI in accordance with auditing standards generally accepted in the United States of America. These limited procedures will consist of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other information we obtained during our audit of the basic financial statements. We will not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. The following RSI is required by generally accepted accounting principles and will be subjected to certain limited procedures, but will not be audited: 1. Management's Discussion and Analysis Supplementary information other than RSI Also accompanies the City of South Burlington's financial statements. We will subject the following supplementary information to the auditing procedures applied in our audit of the financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare financial statements or to the financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America and will provide an opinion on it in relation to the financial statements as a whole: 1. Schedule of expenditures of federal awards. 3 Old Orchard Road,Buxton,Maine 04093 Tel: (800) 300-7708 (207) 929-4606 Fax: (207) 929-4609 www.rhrsmith.com City of South Burlington—Page 3 Management is responsible for establishing and maintaining effective internal controls, including internal controls over compliance, and for monitoring ongoing activities, to help ensure that appropriate goals and objectives are met and that there is reasonable assurance that government programs are administered in compliance with compliance requirements. You are also responsible for the selection and application of accounting principles; for the fair presentation in the financial statements of the respective financial position of the governmental activities, the business-type activities, the aggregated discretely presented component units, each major fund, and the aggregate remaining fund information of the City of South Burlington and the respective changes in financial position and, where applicable, cash flows in conformity with U.S. generally accepted accounting principles; and for compliance with applicable laws and regulations and the provisions of contracts and grant agreements. Management is also responsible for making all financial records and related information available to us and for ensuring that management and financial information is reliable and properly recorded. Your responsibilities also include identifying significant vendor relationships in which the vendor has the responsibility for program compliance and for the accuracy and completeness of that information. Your responsibilities include adjusting the financial statements to correct material misstatements and for confirming to us in the representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial, both individually and in the aggregate, to the financial statements taken as a whole. You are responsible for the design and implementation of programs and controls to prevent and detect fraud, and for informing us about all known or suspected fraud or illegal acts affecting the government involving (1) management, (2) employees who have significant roles in internal control, and (3) others where the fraud or illegal acts could have a material effect on the financial statements. Your responsibilities include informing us of your knowledge of any allegations of fraud or suspected fraud affecting the government received in communications from employees, former employees, grantors, regulators, or others. In addition, you are responsible for identifying and ensuring that the entity complies with applicable laws, regulations, contracts, agreements, and grants. Additionally, as required by OMB Circular A-133, it is management's responsibility to follow up and take corrective action on reported audit findings and to prepare a summary schedule of prior audit findings and a corrective action plan. The summary schedule of prior audit findings should be available for our review upon request. You are responsible for the preparation of the supplementary information in conformity with U.S. generally accepted accounting principles. You agree to include our report on the supplementary information in any document that contains and indicates that we have reported on the supplementary information. You also agree to present the supplementary information with the audited financial statements. Management is responsible for establishing and maintaining a process for tracking the status of audit findings and recommendations. Management is also responsible for identifying for us previous audits, attestation engagements, performance audits, or other studies related to the objectives discussed in the Audit Objectives section of this letter. This responsibility includes relaying to us corrective actions taken to address significant findings and recommendations resulting from those audits, attestation engagements, performance audits, or studies. You are also responsible for providing management's views on our current findings, conclusions, and recommendations, as well as your planned corrective actions, for the report, and for the timing and format for providing that information. Audit Procedures—General An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; therefore, our audit will involve judgment about the number of transactions to be examined and the areas to be tested. We will plan and perform the audit to obtain reasonable rather than absolute assurance about whether the financial statements are free of material misstatement, City of South Burlington —Page 5 Audit Procedures—Compliance As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we will perform tests of the City of South Burlington's compliance with applicable laws and regulations and the provisions of contracts and agreements, including grant agreements. However, the objective of those procedures will not be to provide an opinion on overall compliance and we will not express such an opinion in our report on compliance issued pursuant to Government Auditing Standards. OMB Circular A-133 requires that we also plan and perform the audit to obtain reasonable assurance about whether the auditee has complied with applicable laws and regulations and the provisions of contracts and grant agreements applicable to major programs. Our procedures will consist of tests of transactions and other applicable procedures described in the OMB Circular A-133 Compliance Supplement for the types of compliance requirements that could have a direct and material effect on each of the major programs of the City of South Burlington. The purpose of those procedures will be to express an opinion on the compliance of the City of South Burlington with requirements applicable to each of its major programs in our report on compliance issued pursuant to OMB Circular A-133. Audit Engagement Administration, Fees, and Other We understand that your employees will prepare all cash, accounts receivable, or other confirmations we request and will locate any invoices selected by us for testing. At the conclusion of the engagement, we will complete the appropriate sections of the electronic Data Collection Form that summarizes our audit findings and submit it to the designated federal clearinghouse. The clearinghouse will provide by email a notification that the form has been submitted to the City of South Burlington; however, it is management's responsibility to submit the reporting package (including financial statements, schedule of expenditures of federal awards, summary schedule of prior audit findings, auditors' reports, and a corrective action plan) to the designated federal clearinghouse and, if appropriate, to pass-through entities. The Data Collection Form and the reporting package must be submitted within the earlier of 30 days after receipt of the auditors' reports or nine months after the end of the audit period, unless a longer period is agreed to in advance by the cognizant or oversight agency for audits. At the conclusion of the engagement, we will provide information to management as to the process for submitting the required information. The audit documentation for this engagement is the property of RHR Smith & Company and constitutes confidential information. However, pursuant to authority given by law or regulation, we may be requested to make certain audit documentation available to the oversight agency or its designee, a federal agency providing direct or indirect funding, or the U.S. Government Accountability Office for purposes of a quality review of the audit, to resolve audit findings, or to carry out oversight responsibilities. We will notify you of any such request. If requested, access to such audit documentation will be provided under the supervision of RHR Smith & Company personnel. Furthermore, upon request, we may provide copies of selected audit documentation to the aforementioned parties. These parties may intend, or decide, to distribute the copies or information contained therein to others, including other governmental agencies. The audit documentation for this engagement will be retained for a minimum of five years after the report release or for any additional period requested by the federal oversight agency. If we are aware that a federal awarding agency, pass-through entity, or auditee is contesting an audit finding, we will contact the party(ies) contesting the audit finding for guidance prior to destroying the audit documentation. City of South Burlington—Page 7 Bruce D. Norling, CPA, P.C. System Review Report May 12, 2009 To the Owner RHR Smith& Company and the Peer Review Committee of the NEPR We have reviewed the system of quality control for the accounting and auditing practice of RHR Smith & Company in effect for the year ended September 30, 2008. Our peer review was conducted in accordance with the Standards for Performing and Reporting on Peer Reviews established by the Peer Review Board of the American Institute of Certified Public Accountants. The firm is responsible for designing a system of quality control and complying with it to provide the firm with reasonable assurance of performing and reporting in conformity with applicable professional standards in all material respects. Our responsibility is to express an opinion on the design of the system of quality control and the firm's compliance therewith based on our review. The nature, objectives, scope, limitations of, and the procedures performed in a System Review are described in the standards at www.aicpa.org/prsummary. As required by the standards, engagements selected for review included engagements performed under the Government Auditing Standards. In our opinion, the system of quality control for the accounting and auditing practice of RHR Smith & Company in effect for the year ended September 30, 2008, has been suitably designed and complied with to provide the firm with reasonable assurance of performing and reporting in conformity with applicable professional standards in all material respects. Firms can receive a rating of pass, pass with deficiency(ies) or fail. RHR Smith& Company has received a peer review rate of pass. Bruce D. Norling, CPA,P.C. 410 Boston Post Road, #24 • Sudbury, MA 01776 • (978) 443-9114 City of South Burlington—Page 2 Audit Objectives The objective of our audit is the expression of opinions as to whether your basic financial statements are fairly presented, in all material respects, in conformity with U.S. generally accepted accounting principles and to report on the fairness of the additional information referred to in the first paragraph when considered in relation to the basic financial statements taken as a whole. The objective also includes reporting on • Internal control related to the financial statements and compliance with laws, regulations, and the provisions of contracts or grant agreements, noncompliance with which could have a material effect on the financial statements in accordance with Government Auditing Standards. • Internal control related to major programs and an opinion (or disclaimer of opinion) on compliance with laws, regulations, and the provisions of contracts or grant agreements that could have a direct and material effect on each major program in accordance with the Single Audit Act Amendments of 1996 and OMB Circular A-133, Audits of States, Local Governments, and Non- Profit Organizations. The reports on internal control and compliance will each include a statement that the report is intended for the information and use of management, the body or individuals charged with governance, others within the entity's specific legislative or regulatory bodies, federal awarding agencies, and if applicable, pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. Our audit will be conducted in accordance with auditing standards generally accepted in the United States of America; the standards for financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; the Single Audit Act Amendments of 1996; and the provisions of OMB Circular A-133, and will include tests of accounting records, a determination of major program(s) in accordance with Circular A-133, and other procedures we consider necessary to enable us to express such opinions and to render the required reports. If our opinions on the financial statements or the Single Audit compliance opinions are other than unqualified, we will fully discuss the reasons with you in advance. If, for any reason, we are unable to complete the audit or are unable to form or have not formed opinions, we may decline to express opinions or to issue a report as a result of this engagement. Management Responsibilities Management is responsible for the basic financial statements and all accompanying information as well as representations contained therein. Management is also responsible for identifying government award programs and understanding and complying with the compliance requirements, and for preparation of the schedule of expenditures of federal awards in accordance with the requirements of OMB Circular A-133. As part of the audit, we will assist with preparation of your financial statements, schedule of expenditures of federal awards, and related notes. You are responsible for making all management decisions and performing all management functions relating to the financial statements, schedule of expenditures of federal awards, and related notes and for accepting full responsibility for such decisions. You will be required to acknowledge in the management representation letter our assistance with preparation of the financial statements and schedule of expenditures of federal awards and that you have reviewed and approved the financial statements, schedule of expenditures of federal awards, and related notes prior to their issuance and have accepted responsibility for them. Further, you are required to designate an individual with suitable skill, knowledge, or experience to oversee any nonaudit services we provide; and for evaluating the adequacy and results of those services and accepting responsibility for them. City of South Burlington—Page 4 whether from (1) errors, (2) fraudulent financial reporting, (3) misappropriation of assets, or (4) violations of laws or governmental regulations that are attributable to the entity or to acts by management or employees acting on behalf of the entity. Because the determination of abuse is subjective, Government Auditing Standards do not expect auditors to provide reasonable assurance of detecting abuse. Because an audit is designed to provide reasonable, but not absolute assurance and because we will not perform a detailed examination of all transactions, there is a risk that material misstatements or noncompliance may exist and not be detected by us. In addition, an audit is not designed to detect immaterial misstatements or violations of laws or governmental regulations that do not have a direct and material effect on the financial statements or major programs. However, we will inform you of any material errors and any fraudulent financial reporting or misappropriation of assets that comes to our attention. We will also inform you of any violations of laws or governmental regulations that come to our attention, unless clearly inconsequential. We will include such matters in the reports required for a Single Audit. Our responsibility as auditors is limited to the period covered by our audit and does not extend to any later periods for which we are not engaged as auditors. Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, and may include tests of the physical existence of inventories, and direct confirmation of receivables and certain other assets and liabilities by correspondence with selected individuals, funding sources, creditors, and financial institutions. We will request written representations from your attorneys as part of the engagement, and they may bill you for responding to this inquiry. At the conclusion of our audit, we will also require certain written representations from you about the financial statements and related matters. Audit Procedures—Internal Controls Our audit will include obtaining an understanding of the entity and its environment, including internal control, sufficient to assess the risks of material misstatement of the financial statements and to design the nature, timing, and extent of further audit procedures. Tests of controls may be performed to test the effectiveness of certain controls that we consider relevant to preventing and detecting errors and fraud that are material to the financial statements and to preventing and detecting misstatements resulting from illegal acts and other noncompliance matters that have a direct and material effect on the financial statements. Our tests, if performed, will be less in scope than would be necessary to render an opinion on internal control and, accordingly, no opinion will be expressed in our report on internal control issued pursuant to Government Auditing Standards. As required by OMB Circular A-133, we will perform tests of controls over compliance to evaluate the effectiveness of the design and operation of controls that we consider relevant to preventing or detecting material noncompliance with compliance requirements applicable to each major federal award program. However, our tests will be less in scope than would be necessary to render an opinion on those controls and, accordingly, no opinion will be expressed in our report on internal control issued pursuant to OMB Circular A-133. An audit is not designed to provide assurance on internal control or to identify significant deficiencies. However, during the audit, we will communicate to management and those charged with governance internal control related matters that are required to be communicated under professional standards, Government Auditing Standards, and OMB Circular A-133. City of South Burlington—Page 6 Ronald H.R. Smith is the engagement partner and is responsible for supervising the engagement and signing reports or authorizing another individual to sign them. Our fee for these services will be at our standard hourly rates plus out-of-pocket costs (such as report reproduction, word processing, postage, travel, copies, telephone, etc.) except that we agree that our gross fee, including expenses, will not exceed $18,000, broken down as follows: June 30, 2011 Audit and Single Audit $18,000 Our standard hourly rates vary according to the degree of responsibility involved and the experience level of the personnel assigned to your audit. Our invoices for these fees will be rendered each month as work progresses and are payable on presentation. In accordance with our firm policies, work may be suspended if your account becomes 30 days or more overdue and may not be resumed until your account is paid in full. If we elect to terminate our services for nonpayment, our engagement will be deemed to have been completed upon written notification of termination, even if we have not completed our report(s). You will be obligated to compensate us for all time expended and to reimburse us for all out-of-pocket costs through the date of termination. The above fee is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the audit. If significant additional time is necessary, we will discuss it with you and arrive at a new fee estimate before we incur the additional costs. Government Auditing Standards require that we provide you with a copy of our most recent external peer review report and any letter of comment, and any subsequent peer review reports and letters of comment received during the period of the contract. Our 2008 peer review report accompanies this letter. We appreciate the opportunity to be of service to the City of South Burlington and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please sign the enclosed copy and return it to us. Very Best,,r? ._ NS/1(‘&;A"-K epfi s RHR Smith & Company, C.P.A.'s RESPONSE: This letter correctly sets forth the understanding of the City of South Burlington. By: Title: Date: RHR SMITH COMP Y OMP.ANY Proven Expertise and Integrity May 9, 2011 Mr. Sanford Miller City of South Burlington 575 Dorset Street South Burlington, Vermont 05403 Dear Mr. Miller: Thank you for selecting RHR Smith & Company to serve you. We are currently planning your upcoming audit. To maintain your audit cost at the lowest level possible, we have anticipated that your staff will be well prepared and that all information needed will be on hand. To assist you in preparing for your audit, we have attached a very detailed Preparation for Audit Checklist. You should have all items listed and applicable ready for us on the start of the first day of field work. If you find any of the listed items not applicable please put N/A in the box. As you know, GASB#34 rules require you to account for the value of all capital assets. If you use our Fixed Assets database to track this information, please use the enclosed sheet to list any new assets or to make note of assets you no longer have. If you would like to access the database to check your information, your user name and password are listed below. If you don't use our database but would like to find out more about it, email Chris Smith at csmithCa�rhrsmith.com to obtain a username and password, and get the details. We look forward to working with you and your staff. If you have any questions, please feel free to call. Very best, Ao" Ron H.R. Smith RHR Smith & Company Enclosures 3 Old Orchard Road,Buxton,Maine 04093 Tel: (800) 300-7708 (207) 929-4606 Fax: (207) 929-4609 www.rhrsmith.coin 2 of 4 AUDIT PREPARATION CHECKLIST Items to COPY and have ready for your auditor. (trio users - non zero balance report) 8. List of outstanding real estate liens at FYE by year (trio users - lien breakdown report) 9. List of tax acquired properties at FYE 10. List of accounts receivable (any funds not yet received such as FEMA, Homestead, sewer receivable list, ambulance receivable list, NSF list) 11. List of prepaid expenses at FYE 12. Detail list of all inventory at FYE 13. Detail list of any other assets not included above at FYE (loans receivable, grants receivable, deferred charges or debits) 14. General assistance report to show receivable at year end LIABILITIES 1. List of accounts payable (bills paid in new year that were spent in prior year) 2. BMV report that covered FYE 3. IFW report that covered FYE • 4. Dog license report that covered FYE 5. Plumbing permits due to State at FYE 6 . List of accrued compensated absences(what you owe each employee at FYE for vacation, sick, including policies, and by department) 7. List of accrued payroll liabilities at FYE This courtesy planning document is provided by RHR Smith Company,CPAs. RHRS:g-12-10 Your auditor may require additional information. 2 of 4 4 of 4 AUDIT PREPARATION CHECKLIST Items to COPY and have ready for your auditor. 7. Copy of a completed lien certificate for most recent year (taxes &sewer) 8. Copy of a completed discharge (taxes &sewer) 9. Names and addresses of all financial institutions used 10. Names and addresses of insurance carriers (those that cover property/liability) 11. Names and addresses of institutions used for loans . 12. Names and addresses of legal counsel 13. Current vendor list 14. Current employee list 15. Copy of a time sheet, one blank and one completed 16. The town's federal ID # 17. Copy of a purchase order 18. Copy of a journal entry 19. Copy of TIF agreements and credit enhancement memo for each TIF 20. Copy of collateralization agreement with bank to cover funds over FDIC limits Also have available invoices, warrants, bank statements, timesheets and 1-9 documents This courtesy planning document is provided by RHR Smith Company,CPAs. RHRS:g-12-10 Your auditor may require additional information. 4 of 4 12 ,k4 4r4 south udin ton PUBLIC WORKS MEMO To: City Council From: Justin Rabidoux,Director !/ Date: May 26, 2011 Re: Obligation of City Center(Market St.)Project Earmark In early May the City was informed that there are a number of federal transportation earmarks that have not had any funds obligated and/or expended.The City Center project was on the list of projects that have not fully obligated their earmarks. Congressional staff relayed a concern that some earmark funding may be rescinded in the near future for projects where none of the funds have been obligated. It was suggested that the City consider obligating some of the City Center earmark funds at this time to protect them. The attached resolution allows the Council to consider the issue and obligate the earmark funds as recommended both by City and VTrans staff. Doing so does not require the City to spend any money or resume work on the project immediately; it would show that the City remains interested in the project and its federal funds. Presently the City has put a hold on the project while its past finances,contracts and agreements are reviewed. The City will not spend any money on the project until this review is complete and the Council authorizes the project's resumption. 575 Dorset Street South Burlington, VT 05403 tel 802.658.7961 fax 802.658.7976 www.sburl.com Physical Address: 104 Landfill Road South Burlington RESOLUTION A RESOLUTION OBLIGATING THE CITY OF SOUTH BURLINGTON'S ONE MILLION DOLLAR CITY CENTER EARMARK PURSUANT TO CONGRESSIONAL REQUESTS WHEREAS, the City of South Burlington was awarded a one million dollar Federal Earmark for the design and permitting of the Market Street (City Center)project, Demo ID VT0124, Section 115 of the Transportation, Treasuries and Independent Agencies Appropriations Act, 2004; and, WHEREAS, the Earmark is entirely federally funded with no local match required and to date $650,000 of it has been spent; and, WHEREAS, the City has been notified by congressional staff that there is a concern that nationwide earmark funding may be rescinded in the near future for projects where the funds have not fully been obligated and have showed no recent progress; and, WHEREAS, the City Center project has been identified as a project that has not obligated all of its earmark money and has demonstrated no recent progress; and, WHEREAS, the act of obligating the one million dollar City Center Earmark does not require the City to incur any actual expenses,but would be a good faith sign that the City wants the project to proceed; and, WHEREAS, there is the expectation that within six months of obligation the project resume its design and permitting or risk the threat again of having the earmark rescinded; and, WHEREAS, obligating the money would provide the City time to determine the project's future. NOW, THEREFORE, BE IT RESOLVED the South Burlington City Council hereby obligates the remaining $350,000 of its one million dollar Market Street(City Center) Earmark. FURTHER, BE IT RESOLVED, the City shall not expend any money on the Market Street (City Center) project without future City Council authorization. APPROVED this day of June, 2011. SOUTH BURLINGTON CITY COUNCIL Sandy Dooley, Chair Meaghan Emery, Vice Chair Rosanne Greco, Clerk James Knapp Paul Engels pootil vikim south PLANNING & ZONING MEMORANDUM TO: South Burlington City Council & City Manager FROM: Paul Conner, Director of Planning &Zoning SUBJECT: Continued Discussion of Interim Zoning DATE: June 6, 2011 At the May 16th Council meeting, a resolution was passed to have staff develop a series of potential Interim Zoning Bylaw options for consideration on June 6th. The resolution included four topic areas:• Open space preservation developing on 2002 Open Space Strategy(not adopted by Council but referenced as a standard in LDRs). • Addressing non-conforming uses (city-wide). • Restrict non-residential development in the zoning district west of Chamberlin area. • PUDs—regulate PUDs in small lots(e.g. less than 2 acres)or large lots or both. Staff has prepared the attached report outlining options under each topic. For ease of use, each topic has been addressed separately, in table format, with unique"IDs" for each option. The options presented herein are not intended to be an exhaustive list. They are intended to be a menu of options,which can be varied, added to,removed from, etc. Staff has identified several additional alternatives and is prepared to discuss these at the meeting as well. those presented here represent a wide range of options. Key to the tables: Each table includes six(6) columns. From left to right they are: • Column 1: Broad grouping of a menu of options with similar characteristics • Column 2: ID for each option, for ease of discussion • Column 3: Brief description of the option • Column 4: Description of the geographic area affected by the option • Column 5: Space for the Council to discuss the impacts of the option • Column 6: Space for the Council to discuss the legal defensibility of the option. Where applicable, staff has also enclosed relevant maps and tables, as referred to in the options. Finally, note that staff has begun to work on actual ordinance language for options;these should also to be reviewed by the City Attorney before any formal action is taken. 575 Dorset Street South Burlington, VT 05403 tel 802.846.4106 fax 802.846.4101 www.sburl.com 1 2 0 � C � \ / 2 \ 0 3 a) / ) 5 ° _ 0 / 0 7 \ ) % _ & / § CD 4 \ — 2 0 0 I = 0. / \ k al ƒ 0 c. to \ \ _ n . 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Surface Water-2003 1:5000 Vermont Hydrography Dataset,VCGL _ A. 1Iote: `/� Parcel line data is provided for informational purposes only. !The City reserves the sight to update the Official Zoning Map Q ssith new parcel data as it becomes available. -*♦ 1 �♦ i; i -a` ' / _ ;VI r ../*,,__ ;"/„t;t! . „, .frei,, ill/rof - ♦ S t, F „:„. . ...„ , � i- / � DRj „ � , / N/PER, A\ !:;:,,..-• ,-.7:!-?..*%//7-; -- --. , . , , ,..* 4_, f L,f,, � •A. * ,� R„n 7s } to + •; w^ y,W ot !OP.- 1 i ---.41%4k4e, Jo, ‘i- ' 41,,, 41 z. .,,,,,01/ ,. -, , . ', k or x s ;. .i , v .= ) sari, s4 a. ...t.. r. f Ir - /A, -,1, - . ' - ,,, '."4 r,-. cyt,r,'„, 1.-- 1 - $7"*" 44f, " 'A a Zoning Districts ` r 'k Residential District -"� NEW RESIDENTIAL DISTRICT Residential 1 ®NEW RESIDENTIAL Residential 1-Lakeview Commercial District Residential 2 Commercial 1-Residential 12 ♦' Residential 4 1(•};•:} Commercial 1-Limited Retail Other Districts gill- Commercial 1-Residential 15EN a . 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Al!suap alewwi1a pInoM gowynn suogdo 6uiuoZ w(JaluI 'Ds aql u!sawoq AIlwe1 Z-1 uegl iaglo luawdolanap llglgoid pinoM)S,Ofld do asn ay1 uo spouse-NI az!s 101 las pInonn gown suogdo buiuoz wualu( i , Zoning Map - Residential-only distriet8 ( South Burlington, Vermont / r` Effective February 8, 2011 ,' ,/ � I Disclaimer. The accuracy of information presented is determined by / ,,.q' `Q''•'r t` its sources.Errors and omissions may east. I �` Questions of on-the-ground location can be resolved j' -- 9 by site inspections and/or surveys by registered surveyor. , •'" N. ~'�-^�\ This map is not sufficient for delineation of features j' ,� on-the-ground.This map identifies the presence of features, j' ?..•••.. and may indicate relationships between features,but is not / t,;' - ' t, a replacement for surveyed information or engineering studies. j d•, �,, _..1 .„ a 1 ., .. o Sources: '' 1 1' Zoning boundaries per City Council approvals effective February 8,20ll. 8 '•'�^^» pt '_ •; s? i 2ou Parcel boundaries-City of South Burlington. I r ' i ' Surface Water-zoo3 1:5000 Vermont Hydrography Dataset,VCGI. 1 1, Note: 1 ', ..'• a „i .. Parcel line data is provided for informational purposes only. 1 t £ • , The City reserves the right to update the Official Zoning Map j 1 !�• ;, t- with new parcel data as it becomes available. r �'�- .-.0 ram' t..- ..._1 _ tl 1-. Tt 'ks•• 11 . a � ' 1 5 te 'e ( N 1 y » _. ' 1 a � I -I - I` r'-- N. ; T j // 1 L 's� e a? ... _ 1..a 'Eas �gg .., S„(..t r Zoning Districts ---., .^ ti� 1 i1 Residential District '� a. . '1-1;'' \� a f s� f NR Ti Residentiall �, r" CommercialDistrid `' - t 1• Residential -Lakeview ";�, i ®Commercial 1-Residential 12 ` ""'- e r"•' V. Residential 2 -" ,. Residential 4 [:;•..• Commercial 1-Limited Retail Other Districts-��='-a--; -•r' Z!!i1; Commercial 1-Residential 15iiiii Residential 7 Municipal Residential al 7- 1 ®Commercial 1-Airport -Park&Recreation Neighborhood Commercial In -Commercial 1-Automobile EMIInstitutional&Agricultural-North co City boundary Residential 12 Lakeshore Neighborhood -Commercial 2 n Institutional&Agricultural-South Fri Tax parcels Queen City Park .lk Swift Street I 1 Interstate Highway Overlay -•nr— Stream/River LaUl Allen Road 07 Lakes/Ponds Central District Southeast Quadrant Subdistricts Industrial and Airport District Eli Natural Resource Protection-NRP I -' I Central District 1 BeiMixed Industrial&Commerical Neighborhood Residential-NR Central District 2 ''*`;`i Airport ;-, Neighborhood Residential-Transition-NR-T Central District 3 rrni Airport Industrial a Village Commercial-VC 17 Central District 4 �� . Village Residential-VR ;t")? Industrial&Open Space February 17,2011 Zoning Map - / Commercial-Industrial Districts only ._. '\ South Burlington, Vermont /. Disclaimer: :' The accuracy of information presented is determined by its sources.Errors and omissions may exist. " ..�.". i i, ` • Questions of on-the-ground location ran be resolved _ , �. . .�' by site inspections and/or surveys by registered surveyor. j „ , This map is not sufficient for delineation of features a� .\ j on-the-ground.This map identifies the presence of features, s and may indicate relationships between features,but is not a replacement for surveyed information or engineering studies. It'' Rr S )` Sources: �J' ^) .. .. .S.d" 'a.Z `. Zoning boundaries per City Council approvals effective February 8,2011.�1 ,•,-y+"�t ' ..5 : 20 a Parcel boundaries-City of South Burlington. 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V � s OOP, a,P, M y P, P, cC P, w a. .P 5, a, rz; ryi a4 -• v) t P4 a 25 Initial 31 May 2011 Planning Commission Comments to City Council's Proposed Interim Zoning TD=T Duff, MB= M Beaudin, RM= R McDonald, CS = C Shaw, TR=T Riehle, JC= J Clark, RK= R Kay Addressing non-conforming uses(city-wide) TD: My position on non-conforming uses is consistent with how they are currently treated in the South Burlington Land Development Regulations. I do not know how prevalent non-conforming uses are throughout the city. I am not aware this is a particular problem and I do not see a need to enact interim zoning for the purpose of studying the issue. MB: Some communities have made efforts to get rid of nonconforming uses by offering incentives. If memory serves me there is precedence where courts have allowed communities to establish time limits that allow for economic recovery. Some communities were allowed to condemn private properties for other public or private uses for the common good. I think that many concerns of non-confirming uses are aesthetic(including noise and odors)that affect adjacent property values. RM:Without knowing the issues relative to non-conforming uses and how this gets applied by the DRB, I really cannot provide comment. I think we need to look at the LDR for specific cases and situations, and meet with the DRB(and Council if they so choose)to further discuss this topic. If the Council wishes to place a moratorium on granting no exceptions to current uses until these meetings happen and/or amendment to the LDR if applicable, I would support this if it is felt this is needed to do. CS: No issues here that I can see—for both land and structures.This should not be too complex. TR: Should be consistent with the neighborhood. RK: In the past City"reduced" gas stations by restricting new stations to be no closer than 1/4 mile from existing stations. City gave all businesses with signs X years to come into compliance with sign ordinance. Please identify emergency non- conforming use. PUDs—regulate PUDs in small lots(e.q. less than 2 acres)or large lots or both TD:The purpose of PUDs is to encourage creative land development, clustering housing and commercial buildings to allow more open space and encourage innovative design. I think there could be more creative use of PUDs in commercial subdivisions. Much of the conflict that I see in PUD applications comes from density calculations. There could be some simple steps taken in density calculations: steep slopes, unique and natural areas,flood ways, water courses, wetlands could be excluded from density calculations. Possibly TDR's could be allowed to bring a project density up to the gross land area density, but no more than that.Allowable building massing should be in alignment with permitted density so that height waivers generally should not be required or allowed.We could look at the maximum number of units per building as a variable throughout city zoning districts such as it is restricted in the SEQ. Innovation in building design and site planning that is the hallmark of PUDs should be encouraged. PUD's have another advantage over traditional subdivision development in that engineering and design looks at the entire parcel to control storm water and the permit restriction of a final plat requires the entire development to follow and maintain the elements of the storm water system. Individual landownership in subdivisions constructed over time complicate the installation of and maintenance of storm water systems. I am concerned that if we enact interim zoning and complicate and restrict the ability to allow PUDs there will be more land subdivision. A fragmented and less efficient landscape will consume more raw land and require more city infrastructure. MB: PUDs are very useful tool for DRBs for any lot size to allow for better land use to achieve the City's goals. Certainly to consider abuses of PUDs and refining the rules should always be an option. Many concerns seem to emanate from N I M BYs. RM: Similar comment as above--I do remember hearing in the Cars to People meetings--the consultant advised us that the flexibility of PUD along Williston road and Shelburne Road corridors can enhance walk-ability by allowing the flexibility RM: I am all for open space and preservation planning and would like to see more space set aside for pocket parks for new development approved in the city. How we accomplish this would be a great exercise for the DRB, Council, and PC to collaborate on. CS:This may be the trickiest.Although the Open Space Strategy is now about 10 years old and could be re-evaluated in light of Shelburne's plan and our present conditions, it seems like we just don't have the funds to support major acquisitions here—if we are looking to recommend increased revenue here to support this... Otherwise we might find some creative ways to help with a twist on TDRs or some such to subsidize swaps or allow City acquisitions. What do we protect with Interim Zoning in the meantime? TR: Concern we really have no idea how many People will be living here in the future. Better to have too much land put aside for various Public uses rather than too little, RK: Extend TDR sending/receiving areas throughout the City to preserve important areas outside SEQ; Change LDRs with public access to obtain open space in developments Other MB: Before we can address some of these issues I think we should to have a consensus of the City's residents of a vision for South Burlington's progress. I think the Planning Commission has started that process by drafting the Ten Goals for the Comprehensive Plan update. These goals and the Comprehensive Plan will ultimately be presented to the City Council for their public hearings and approval. Possibly because of the Goal's importance they should be temporarily taken out of the Comprehensive Plan by the City Council for a more participatory process for their evolution.Consequently I think Interim Zoning may be premature until we are guided by a consensus of South Burlington's Goals i.e.vision. TR: Finally,feel interim zoning will allow us to take our time and reevaluate numerous issues .Even if in place for a shorter time than the 2 yrs. Planning Commission 24 May Interim Zoning Discussion [From Draft Meeting Minutes of May 24] Mr. Kay said he and Council Chair Sandy Dooley had a discussion regarding the proposed interim zoning. She asked that the Commission gather its thoughts,both pro and con regarding interim zoning. Mr. Kay said he will do a first draft and members can add to it. Mr. Duff said he has too many questions to make any concrete observations. For example, "west of Chamberlin" is much too vague. He added that it seemed to him that the main concern of the Council was too much growth in the city. However, land development regulations are only a small part of that, and there are other, simpler ways to deal with it directly instead of dancing around it. He noted that the City of Portland, for example,has instituted"growth rings." Mr. Duff cited the major effects that interim zoning can have on land values. Ms. Clark said she had no sense of what the specific goals oft 'ouncil are even to begun to figure out what the tools should be. Mr. Beaudin said there has to be a vision for the city bs; e anything be done. Mr. Shaw said what he didn't hear on Monday nigh discussion of density. It did not appear on the"hit list"of things to be addressed. Mr. Beaudin noted that Williston addressed g • ' uniting expansion of water and 1,1 sewer services. Mr. McDonald noted that a few ars ag there a very thoughtful approach to the Southeast Quadrant. There was input from a .x `• the public. Mr. McDonald suggested that the rest of the city may need ffi I e tion. Mr. Stono question: 7here you 4 nsfe .TDR's to. Farrell Street is already built up, and he didn't think you shoul• a burd14,on areas that are already stressed. Ms. Dopp suggested the possibility of 2 to 3 story " '.d. on Shelburne Road with residences above commercial uses. Mr. Shaw said he would lea I Rs in the SEQ. Mr. Conner said there may be an opportunity as the Commission gets the first look at the complete Comprehensive Plan update to set clear objectives. This may help define the discussion. Ms. Greco said she felt the Planning Commission had given its input at the City Council meeting and questioned why Ms. Dooley would ask for more input. Mr. Kay read Ms. Dooley's e-mail asking for this input. Ms. Greco said she would be happy to hear other ways of slowing down growth other than interim zoning. Mr. Beaudin said growth may not be the problem. It may be where the growth is happening. He Friday,June 3, 2011 Bob, Would you please add this to the package to be sent out to the Councilors today, and add it to the agenda for the City Council meeting on Monday,June 6, 2011? This is one option for the Council to discuss and consider. Rosanne Greco City Councilor RESOLUTION ON INTERIM BYLAWS FOR ALL PLANNED UNIT DEVELOPMENTS AND SUBDIVISIONS WHEREAS Vermont law states that municipalities are to maintain and improve the quality of air,water,wildlife, and land resources, and WHEREAS the City Council is responsible for protecting the health, safety and general welfare of the public by providing for orderly physical and economic growth, and WHEREAS past development has eliminated much open space,including prime agricultural soil, and negatively impacted our air,water, and land, and WHEREAS,the Transfer of Development Rights need to be re-evaluated and assessed in regards to their impact on the quality of life of the neighboring communities and the remaining open space, and other options to preserve open space need to be explored, and WHEREAS, current development trends necessitate the City begin a study to produce an Open Space Plan to conserve and preserve remaining land resources, and WHEREAS the recent census report shows that population increase has significantly outpaced every other neighboring municipality,and WHEREAS overdevelopment and population growth continue to strain the deliverance of routine City services, and WHEREAS rapid growth necessitates a study to evaluate the benefits and liabilities of further development on the City, including,but not limited to financial and environmental impacts, and WHEREAS the expansion of the Burlington International Airport has resulted in the elimination of many houses in the Chamberlin district, and possible future development threatens further encroachment,and this necessitates a study on the impact,implications,and solutions to these issues,and WHEREAS,the City of South Burlington seeks to join in the Vermont-wide effort to develop strategies on addressing future energy issues and opportunities associated with how we develop and use our land, and WHEREAS, interim bylaws will allow the City to obtain input from the residents, leading to a vision for the City, which will direct our future policies and plans, NOW THEREFORE, BE IT RESOLVED that for a period of two years following the date of passage of this Interim Bylaw no new planned unit developments or subdivisions of land, no changes to existing planned unit developments, and no wavers as such defined in the South Burlington Land Development Regulations,within the City, will be allowed. 1 '? CITY COUNCIL 16 MAY 2011 The South Burlington City Council held a regular meeting on Monday, at 6:00 p.m., in the Conference Room, City Hall,575 Dorset St. Councilors Present: S. Dooley, Chair;M. Emery(arrived late), J. Knapp, P. Engels,R. Greco Also Present: S. Miller, City Manager; R. Rusten, Assistant City Manager; D. Kinville, City Clerk; Rep. M. Kupersmith; J. Rabidoux,Director of Public Works; P. Conner, Director of Planning &Zoning; K. Murphy, City Manager's Staff; L. Murphy, Community Library; Lt. J. Snyder,Police Department;R. Kay, C. Shaw, J. Clark,M. Beaudin, T. Duff, B. McDonald, R Reihle, Planning Commission; A. Lafferty, City Attorney;M. Young, S. Dopp, B. Stuono 1. Executive Session: Mr. Knapp moved that the Council meet in executive session to discuss personnel, contract negotiations and litigation. Ms. Greco seconded. Motion passed unanimously Regular Session: 1. Agenda Review: Agenda Item#14 was pulled from the agenda as this loan has been paid off, saving the city$4000.00 in interest. 2. Comments & Questions from the Audience not related to Agenda Items: Mr. Young asked where the $90,000 to pay the comp time and vacation time for the retiring bookkeeper is coming from. Mr. Miller said it will come from the General Fund over a 5-year period. He added that the city does not set aside fund for accrued sick leave, etc. Mr. Young asked if there is a dollar figure for other accrued time. Mr. Miller said he didn't believe there are any other arrangements such as that one;however,when a person retires,that person is entitled to some comp/vacation/sick leave accruals that must be paid. There is a limit to the amount of vacation and comp time. There are no limits on sick leave accrual except that the City Manager does not,by agreement, get that benefit. Mr. Young also asked about increasing the pay for those who complete paramedic training and not collecting ambulance fees to support that. He said taxpayers had been told that the ambulance system would be self-supporting. Mr. Miller said the ambulance service was originally set up to be an"enterprise fund," self-supporting. There is a billing for ambulance services,but the city has never taken anyone who has not paid to a CITY COUNCIL 16 MAY 2011 PAGE 3 5. Consider for approval of the Ronald McDonald House Charities Grant: Ms. Murphy said the grant is for an early literacy station in the amount of$3520. This includes a 5-year warranty. The station features touch-screen computer programs for children between 2 and 10, which the children can do on their own. The programs are very useful for early literacy, school readiness, etc. Ms. Greco moved to approve submission of the grant application. Mr. Engels seconded. Motion passed unanimously. 6. Consider approval of Police Grant for Mobile Radios: Mr. Miller said there would be no city match for a grant of$7160 for 2 mobile radios the city would have had to pay for. Ms. Greco moved to approve submission of the grant application. Mr. Engels seconded. Motion passed unanimously. 7. Consider Approval of Police Grant for Mobile Data Terminals, Air Cards, and Optical License Plate Readers: Mr. Miller said the grant would be for $84,461.20 with no local match and would purchase 3 mobile data terminals with Internet access, and 2 optical license plate readers. This will result in a savings of$5000 in 2012 and a tremendous time saving. After 2012, there would be fees of$4500 plus $3200 (for the laser reader) but these can be paid for from fines, drug money, etc. Lt. Snyder said the License Plate Readers will allow them to have fast identification of stolen vehicles, etc. Mr. Knapp moved to approve submission of the grant application as presented. Mr. Engels seconded. Motion passed unanimously. 8. Consider Approval of Police Grant to Provide Funds for School Security Enhancements: Mr. Miller said the grant would be for $30,000.00 with a$30,000.00 match which is in the school budget. The grant would save having to spend that money in 2013. It would provide for cameras, enhanced security locks, etc. Mr. Knapp moved to approve submission of the grant application as presented. Ms. CITY COUNCIL 16 MAY 2011 PAGE 5 Mr. Stuono questioned whether South Burlington should have more than one vote. Ms. Dooley noted that on the RPC, each community has one vote; on the MPO, South Burlington has two votes. The plan is to continue with this arrangement, depending on what issue is being considered. Ms. Emery moved to appoint Sandy Dooley as representative to the joint RPC/MPO with Marcel Beaudin as alternate. 12. Public Hearing on Amending the peddlers Ordinance; second reading of same: Mr. Knapp moved to open the public hearing. Ms. Emery seconded. Motion passed unanimously. Mr. Conner said this amendment is specific to farmers markets and would allow a sign a maximum of 8 feet tall and up to 32 sq. feet in size on each side. This is the same size as the UMall sign,which is frequently used to announce special events. There was no public comment. Mr. Knapp moved to close the public hearing. Ms. Emery seconded. Motion passed unanimously. Mr. Knapp moved to waive the second reading and approve the amendment to the Peddlers Ordinance as presented. Ms. Emery seconded. Motion passed unanimously. 13. Discussion on Interim Zoning: Ms. Dooley said there have been concerns regarding how the city has developed in the past decade and the relationship between development patterns and how they relate to the Comprehensive Plan. Mr. Conner noted that under Vermont law, a municipality is not required to do long-term planning. South Burlington does, and it updates its plan every five years or so. South Burlington has had zoning regulations since the 1940's, and these are also updated regularly. Mr. Conner also noted that a municipality has a lot of authority as to how development takes place; on the other hand, landowners have the right to economic benefit from their property. Denying a landowner that right is considered a"taking." Interim zoning is allowed under emergency circumstances to make changes. It required a public hearing of the City Council. There is a 2-year maximum to interim zoning with CITY COUNCIL 16 MAY 2011 PAGE 7 Comprehensive Plan. Ms. Dooley then enumerated her own concerns: • 1. Affordable housing-the existing regulations make the providing of affordable housing voluntary. 2. PUD's - can be approved on a lot of any size, which results of which undermine the Comprehensive Plan and the character of neighborhoods. 3. Regulations regarding non-conforming uses 4. The loss of housing because of the Airport's buying up of affordable housing units; providing affordable housing in the Chamberlin neighborhood 5. Natural resources -there is a lot of attention to this in the SEQ but not in the rest of the city. Ms. Dooley said she is also concerned with how to fund this endeavor. Ms. Emery said she is concerned with neighborhoods. She noted that the city is divided by roadways, which provide a challenge to planning bodies. She said she would like to focus on traffic as there are more and more cars on the streets. She felt that with smart growth, the city could"nudge the market"to get more of what it wants. She said she was not anti-growth; however she was concerned that there should be some open space throughout the city. She was also concerned with PUDs on small lots and with requiring that housing have some road frontage. Mr. Knapp said he didn't see where much of what the previous Councilors have stated as concerns could happen with 2 years of interim zoning. He also didn't see how the city can pay for the required studies. He said he understands the concern but didn't see it as an emergency situation that requires interim zoning; he would prefer to focus attention on a specific purpose. Mr. Beaudin said he didn't disagree with anything that was said. He also felt that finding funds would be a problem. He noted that the Planning Commission wrestles with all of these issues all the time. Ms. Dopp felt growth was a concern even though it is not a"red flag" situation. She noted that this was the impetus for founding the South Burlington Land Trust. She noted that the Trust will be conducting a survey soon to ask the public to express its feelings about conservation, etc. Ms. Dopp felt that TDRs were a concern for the Land Trust. She said she personally supports them so that people can derive benefit from their land. CITY COUNCIL 16 MAY 2011 PAGE 9 Mr. Kay noted that a year ago there had been a joint City Council/Planning Commission meeting. He suggested that doing this again may be an opportunity to prioritize goals. He also noted that the Commission has been looking at several things to put forth in zoning, including extending TDR receiving areas elsewhere in the city. Rep. Kupersmith suggested that it would be interested to have this discussion statewide. Mr. Knapp said he had not heard anything that would suggest an emergency condition or any idea of how to pay for any studies. He also said that if the Grand List doesn't grow, it will cost people more in taxes. He added that he trusts the Planning Commission and they are committed to dealing with issues. Ms. Emery cited the work load of the Planning Commission and the DRB. She felt there was a need for prioritization. She felt the Council could carefully form specifics to work on, including open space throughout the city, the character of neighborhoods, and transitions. Ms Greco said the whole thing is about the future and that if the city doesn't do anything, "things will happen to us." She saw a need for thoughtful strategic planning so the city isn't at the mercy of developers. She said it pains her to see the city being paved over, and she wanted to see interim zoning city-wide. Mr. Conner reminded the Council that anything put on a piece of land (e.g., a fence,pool, porch, etc.) is "development." Mr. Rusten noted that two things are being discussed as interchangeable: policy issues (what you want to talk about) and what the Council wants to restrict. Ms. Lafferty drew the Council's attention to the#1 interim zoning criteria: to identify a specific issue with land use. Ms. Dopp said she was concerned with wholesale consumption of land and suggested the possibility of a certain number of permits per year. Ms. Greco said she wanted no new structures at all. Ms. Emery felt that might be too much to do and added that"the sky is not the limit." She felt a compromise might be needed. She questioned how much employee time the Council wanted to monopolize with interim zoning. She said her priorities would be: rebuilding a non-conforming use so that it conforms, PUDs and density, and open space throughout the city(possibly exempting the SEQ). CITY COUNCIL 16 MAY 2011 PAGE 11 In the minutes of 25 April, item agenda item#7 was amended to eliminate the first line. Ms. Emery moved to approve the Minutes of 25 April as amended. Mr. Knapp seconded. Motion passed unanimously. Ms. Emery moved to approve the Minutes of 2 May as written. Mr. Knapp seconded. Motion passed unanimously. 16. Sign Disbursement Orders: Disbursement orders were signed. 17. Liquor Control Board: Ms. Emery moved that the Council meet as Liquor Control Board. Mr. Knapp seconded. Motion passed unanimously. Mr. Miller presented Liquor and Tobacco License applications from Vermont Soup Company and Quarry Hill Club. He said they were both in order. Ms. Emery moved to approve the Liquor and Tobacco License applications of Vermont Soup Company and Quarry Hill Club as presented. Mr. Knapp seconded. Motion passed unanimously. 18. Other Business: Mr. Engels asked if members wanted to set a date to discuss the trauma services he had mentioned at the last meeting. Mr. Miller said he would work with the Chair to see when to put it on an agenda. Mr. Miller said the application deadline for boards and commissions is 23 May. The question of what to do to celebrate the anniversary of Red Rocks Park was raised. Mr. Miller suggested waiting until the flood waters have receded since they can't do any work on paths, etc., until they can see what is there. As there was no farther business to come before the Council, the meeting was adjourned at 11:35 p.m. Clerk 41 City of South Burlington 4.4* City Clerk's Office to. Donna Kinville, City Clerk SPECIAL EVENT(ENTERTAINMENT) OR CATERING PERMIT FULL NAME OF PERSON, PARTNERSHIP OR CORPORATION: -23 o rr{� , -I-,4foc CONTACT PHONE NUMBER OR E-MAIL: L�, Gtp A ri LiGJl cz 6z rYleei)ominio ec{i•6Dhi ADDRESS: 66- . e_ or1v11_, , 1A, DATE RECEIVED BY CLERK'S OFFICE: aJ.1-, A n 11 POLICE APPROVED: DATE: Jj'T FIRE APPROVED: , 0/1°4• DATE: , ' 24 ' �! ZONING APPROVED: • DATE: .6."O0•)f RECREATION APPROVED: / a--- DATE: i_e HIGHWAY/HEALTH DEPT APPROVED: CA, DATE: ✓1„R.4- '1' CITY COUNCIL DATE: 50) !E 4 j /J J DATE SENT TO MONTPELIER: F7F flnront Qtrnnt Cnedth Riirlinntnn \IT 1 /1n Qn'_RAR_n111ti rnm Laura From: ray Sent: Tuesday, May 24, 2011 10:10 AM To: Laura; 'Trevor Whipple'; Justin Rabidoux; Doug Brent Subject: RE: The Rock of Greater Burlington event No zoning issues. Ray Belair Administrative Officer City of So. Burlington 802-846-4106 From: Laura Sent: Tuesday, May 24, 2011 10:06 AM To: ray; Trevor Whipple; Justin Rabidoux; Doug Brent Subject: The Rock of Greater Burlington event Application for July 1, 2011 at 73 Thompson Street. Let me know if any issues. Thanks, Laura ,40 'Olt NO Laura Kimball Deputy City Clerk City of South Burlington 575 Dorset Street South Burlington,Vt. 05403 lkimball@sburl.com 1 Laura From: Trevor Whipple [twhipple©sbpdvt.org] Sent: Tuesday, May 24, 2011 2:02 PM To: Laura Subject: RE: The Rock of Greater Burlington event No issue for the police. The location prevents concern regarding parking and traffic. Trevor S.Whipple Chief of Police City of South Burlington 19 Gregory Drive South Burlington,VT 05403 (802)846-4155 twhipple(6 sbpdvt.orq From: Laura Jmailto:lkimball@asburl.com] Sent: Tuesday, May 24, 2011 10:06 AM To: ray; Trevor Whipple; Justin Rabidoux; Doug Brent Subject: The Rock of Greater Burlington event Application for July 1, 2011 at 73 Thompson Street. Let me know if any issues. Thanks, Laura Laura Kimball Deputy City Clerk City of South Burlington 575 Dorset Street South Burlington,Vt. 05403 lkimball@sburl.com i Z '1/ yoot0 yURLIMcroN,, City of South Burlington �'�'�1.,� ��'f 575 DORSET STREET [������`�'��� ���� SOUTH BURLINGTON, VERMONT 05403-6260 fr�4" ,,N,'"' IRST, SECOND CLASS AND CABARET LICENSE APPLICATION oA 70WN MA c/ FULL NAME OF PERSON, PARTNERSHIP, CORPORATION 4 6U ZL u(1/f G00Y'IGE 1 Y)G . 4-/, ' /0 DOI G BUSINESS AS/TRADENAME ) ot'' bOoril 4-Greole ADDRESS jeAL)-6diroa 1 FIRST CLASS SECOND CLASS CABARET DATE RECEIVED BY CLERK'S OFFICE .50U I South Burlington Police Department Chief Trevor S. Whipple Date S uutth Burli gton Fire Depart lY. fir" _ v ) // Chief Douglas S. Brent Date South Burlington Tax Departm t /411 Mart a Lyons, Deputy Tax Collector Date Date Sent to Montpelier: if naturalized citizen,please complete the following: Name Court where naturalized(City/State/Zip) Date CORPORATE INFORMATION: If you have checked the box marked CORPORATION, please fill out this information for stockholders (attach sheet if necessary). LEGAL NAME STREET/CITY/STATE TaS V1 3esecy I00% 67 Upsi p 4- (Gt 5cLv-ti orl;,(?5- ,-r V1 o5c(a3 Date of incorporation I ci 70 Is corporate charter now valid? ye Corporate Federal Identification Number Q 3(% 7?`i ti Have you registered your corporation and/or trade name with the Town/City Clerk? koks and/or Secretary of State? ye,s (as required by VSA Title 11§1621,1623&1625). ALL APPLICANTS HAVE ANY OF THE APPLICANTS EVER BEEN CONVICTED OR PLED GUILTY TO ANY CRIMINAL OR IVAIOLI,OR VEHICLE QjNSE IN ANY COURT OF LAW (INCLUDING TRAFFIC TICKETS BY MAIL) IYES I If yes,please complete the following information: (attached sheet if necessary) Name Court/Traffic Bureau Offense Date Do any of the arlicafts hold an elective or appointive state,county,city,village/town office in Vermont? (See VSA,T.7,Ch. 9,4223) YES NO If yes,please complete the following information: Name Office Jurisdiction Please give name, title and date attended of manager, director, partner or individual who has attended a Liquor Control Licensee Education Seminar,as required by Education Regulation No.3: NAME: Arcilett Yf'c 4(_ TITLE: Maria ( DATE: 31g`(` i (If you have not attended an Education Seminar prior to making application,please contact the liquor Control Investigator in your area regarding this mandatory training.) FOR ALL APPLICANTS:DESCRIPTION/LOCATION OF PREMISES (Section 4) Description o the premises to be licensed: .4: ( S 4o S e It i cxo Is II p cLs w:VI^ cu,eke1 ca-tecl ' i4ron e or ctA1 e.- S1io 7 Does applicant own the premises described? x If not owned,does applicant lease the premises? If leased,name and address of lessor who holds title to property: Please complete and include with your liquor license application Please fill in for Individual, Partners, or Directors Applicant/s Personal Information Legal Name: T©d T- \3 e-s 5 et( Address: 6 7 u7Si,-er-l- kG S , 3 car I,`� i 1/1 O5'/y Date of Birth 'l% I/6 7 Place di.Birth Ex 1;n 4,, Vr Sex yY) SS# ao8-- Lic--v, 77`( Legal Name: Address: Date of Birth Place of Birth Sex SS# Legal Name: Address: Date of Birth Place of Birth Sex SS# Legal Name: Address: Date of Birth Place of Birth Sex SS# Legal Name: Address: Date of Birth Place of Birth Sex SS# Legal Name: Address: Date of Birth Place of Birth Sex SS# Stockholder's Personal Information: Legal Name: Address: Date of Birth Place of Birth Sex SS# Legal Name: Address: Date of Birth Place of Birth Sex SS# Legal Name: Address: Date of Birth Place of Birth Sex SS# Attach additional sheet if necessary ' Laura From: Trevor Whipple [twhipple©sbpdvt.org] Sent: Wednesday, June 01, 2011 11:37 AM To: Laura Subject: RE: June 6, 2011 agenda Approved. Trevor S.Whipple Chief of Police City of South Burlington 19 Gregory Drive South Burlington,VT 05403 (802)846-4155 twhipple(a)sbpdvt.orq From: Laura fmailto:lkimball@sburl.coml Sent: Wednesday, June 01, 2011 10:50 AM To: Trevor Whipple Subject: June 6, 2011 agenda Hi Trevor- The following items are on for Monday night's council meeting. you have approved the entertainment permit for The Rock of Greater Burlington, so you can disregard that one. Thanks and let me know if any issues. Laura 40 414) Laura Kimball Deputy City Clerk City of South Burlington 575 Dorset Street South Burlington, Vt. 05403 lkimball@sburl.com 1 20 \\ TOBACCO APPLICATION License Year: May 1st through April 30th of following year 3t9 m Go\E, Print Full Name o Pers.m Putnership,C rporati Club Ai LL Vecrne, %WA,on4` COuC 4CY L1u b Doin B ss usine As—Trade Name \� � �ncse St, Street a street number premises cove ed b this application �50. .c\;` ton 1 0sg03 Town or City&Zi Co 20D- fit-►- 7770 Telephone Number Mailing Address(if ifferent fro above) l Email address C�n�t� @\IKM° l fA 1;0n1A,. Corr TO THE CONTROL COMMISSIONERS OF THE TOWN/CITY OF 50Hk V1 X c\.0-von ,VERMONT Application is hereby made for a license to sell tobacco products under and in accordance with Title 7,Vermont Statutes Annotated, as amended, and certify that all statements,information and answers to questions herein contained are true; and in consideration of such license being granted do promise and agree to comply with all local and state laws; and to comply with all regulations made and promulgated by the Liquor Control Board. Upon hearing,the Liquor Control Board may, in its discretion, suspend or revoke such license whenever it may determine that the law or any regulations of the Liquor Control Board have been violated,or that any statement,information or answers herein contained are false. MISREPRESENTATION OF A MATERIAL FACT ON ANY LICENSE APPLICATION SHALL BE GROUNDS FOR SUSPENSION OR REVOCATION OF THE LICENSE,AFTER NOTICE AND HEARING. If this premise was previously licensed,please indicate name I/we are applying as: INDIVIDUAL LIMITED LIABILITY COMPANY ❑ PARTNERSHIP❑ CORPORATION Please fill in name,address,and place of birth of individual,partners,directors or members. LEGAL NAME STREET/CITY/STATE PLACE OF BIRTH F. 51-&Ace D 5 3a Are all of the above citizens of the UNITED STATES? 'Yes Ilo (Note:Resident Alien is not considered a U.S. Citizen) If naturalized citizen,please complete the following: Name Court where naturalized(City/State/Zip) Date