Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
Agenda - City Council - 08/15/2011
• 04 ifo �® e southburlington VERMONT AGENDA SOUTH BURLINGTON CITY COUNCIL City Hall Conference Room 575 Dorset Street SOUTH BURLINGTON, VERMONT Executive Session 6:30pm Monday, August 15, 2011 Consider entering executive session to discuss personnel, contract negotiations and litigation. Regular Session 7:00 P.M. Monday , August 15, 2011 1) Agenda Review: Additions, deletions or changes in order of agenda items. 2) Comments and questions from the public (not related to the agenda). 3) Announcements and City Manager's Report. 4) Discuss a due process meeting concerning Eligibility for Retirement, Long Term Care Benefits and Home Equity Repayment to the City of South Burlington regarding former City Manager. 5) Discussion of pending litigation concerning Kennedy Drive. 6) ***Consider approval of 2011 PACIF Equipment Grant Program. (Justin Rabidoux, Director of Public Works) 7) ***Consider approval of Ashgate Publishers Grant for the Library. 8) ***Review and comment on the Draft Goal Statement from the ECOS Project provided from the Chittenden County Regional Planning Commission. 9) ***Consider approval of Broker of Record Agreement for Health Insurance. 10) ***Discuss feedback to date regarding guidelines for board/committee/commission attendance. 11) ***Review and approve minutes from the regular&special meetings held July 18, 27 &28. 12) Sign disbursement orders, including disbursements made by Champlain Water District on behalf of South Burlington. 13) ***Consider approving Entertainment License for • Magic Hat Brewery &Artifactory • North American Breweries/Magic Hat 14) ***Reconvene as Liquor Control Board to consider Liquor and Tobacco Licenses for: • Applebee's (change in ownership) City Of South Burlington, Grant Request Form Prior to applying for a grant please complete this form and submit to Assistant City Manager.. Please submit at least two weeks prior to City Council approval meeting. Extenuating circumstances which do not permit two weeks notice should be brought to the attention of the Assistant City Manager as soon as possible. Please attach actual grant application form—either blank or completed Craig P. Plumb: Deputy Director of Public Works Name and title of person completing this form(Project Manager) August 11, 2011 Date 1. Name/title of grant and submittal deadline date: 2011 PACIF Equipment Grant Program:Submittal deadline is August 31, 2011 2. What specifically is the grant's purpose? The PACIF Equipment Grant Program provides financial assistance to PACIF Members who are interested in purchasing equipment to help reduce the frequency and severity of their PACIF claims— whether Workers'Compensation, Property, or Casualty/Liability claims. The program is intended to match the member's investment dollar for dollar(a 1:1 ratio) up to $5000. 3. What does the grant fund and not fund(be specific)? Material handling equipment such as manhole buddies, hydraulic lifting tailgates, truck cranes, tank bosses, etc. Traffic safety equipment such as sign packages, vests and lighting. General safety equipment such as flammable liquids cabinets and equipment related to lockout/tag out, confined space,fall protection and machine guarding. Personal protective equipment such as turnout gear, chain saw chaps and SCBAs. Not disposable gear such as hardhats, gloves and safety glasses. Trench protective systems such as trench boxes and shoring Video cameras for sewer pipeline inspection,prevents sewer back-ups. Centrally monitored building security systems such as fire/alarm systems and job boxes. 4. Total Project Cost: a. Amount of grant: $5000.00 b. Is there a City match required,how much and in what fiscal year(s)? Yes, $5000.00. FY12 c. Are there other grants "tied into"or being used as a match for this grant of which are matching funds for this grant?No. 5. From what budget line will match be paid, and is there unencumbered money to pay it? Highway Materials line item. 100-12-7000-21.43,yes. 6. Is there a cost to the city upon grant conclusion, and if yes,please describe? No. 7. Is grant for stand alone project, and if no,how does grant fit into another project(describe in some detail)? The grant is for the purchase of additional traffic control and work zone signage that DPW staff needs to comply with the MUTCD requirements for work zones.Additionally equipment that will enhance safe working conditions could be purchased, such as a pipe-cutting chainsaw (currently we use chop saws, the chainsaw model is safer and more efficient for cutting utility pipes). 8. Length of grant-will the grant cross fiscal year(s)? The grant would be for FY12 only. 9. Who will apply for grant(name/title)? Craig Plumb, Deputy Director of Public Works 10. How much time will it take to complete grant application foiiii? One work day 11. How likely is it that we will receive grant? Very good. City Of South Burlington, Grant Request Form Prior to applying for a grant please complete this form and submit to Assistant City Manager.. Please submit at least two weeks prior to City Council approval meeting. Extenuating circumstances which do not permit two weeks notice should be brought to the attention of the Assistant City Manager as soon as possible. Please attach actual grant application form—either blank or completed Louise Murphy Name and title of person completing this form(Project Manager) Date 7/12/11 1. Name/title of grant and submittal deadline date: ASHGATE PUBLISHERS GRANT 2. What specifically is the grant's purpose? Ashgate makes grants to public libraries in Vermont for special one time projects and needs as they arise. Our request will be for the purchase of three Kindles to use for large print books that cannot be purchased in print format or that will be significantly less expensive in digital format. These would be checked out for patrons requiring large print materials. Books will be purchased through Kindle and we will purchase and download the books that are selected annually for our reading discussion groups. Digital books may be downloaded from our subscription to Overdrive at no cost, or can be purchased from Amazon,com. Any purchased e-books will be purchased from the Adult Book budget. We will also use one Kindle for newspaper subscriptions for in-house use only. 3. What does the grant fund and not fund(be specific)? Capital campaigns, operating budgets, and general collection development 4. Total Project Cost: a. Amount of grant: $417 b. Is there a City match required, how much and in what fiscal year(s)?NO c. Are there other grants"tied into"or being used as a match for this grant of which are matching funds for this grant?NO 5. From what budget line will match be paid, and is there unencumbered money to pay it?NA 6. Is there a cost to the city upon grant conclusion, and if yes,please describe?NO 7. Is grant for stand alone project, and if no,how does grant fit into another project(describe in some detail)? This will be a stand alone project to use digital format to deliver materials to visually handicapped patrons. 8. Length of grant - will the grant cross fiscal year(s)? NO 9. Who will apply for grant(name/title)?Louise Murphy 10. How much time will it take to complete grant application form? One hour 11. How likely is it that we will receive grant?We are competing with all other Vermont libraries. I would estimate the likelihood at approximately 50 percent. 12. Who will manage(project manager)grant and grant paperwork if approved(if different person than who is filling out this form), what are any grant compliance requirements, how much time will this take and how is that time available? LOUISE MURPHy Are there funds available in the grant to pay for our administrative costs? NO Can in-kind service be used as part of the City match? NO 13. Describe grant payment process—method of cash flow: Grants will be awarded in November 2011. Checks are written and sent following the notification of the awards. 14. Should a Council-appointed Committee, Board, or Commission review this request? NO If yes,please update status: eCO$ ENVIRONMENT J COMMUNITY I OPPORTUNITY I SUSTAINABILITY A SUSTAINABLE FUTURE FOR CHITTENDEN COUNTY DRAFT 6-24-2011 ECOS:A Sustainable Future for Chittenden County Common Goal Statements The following goal statements were developed after reviewing 60 planning documents that have applicability to Chittenden County. These planning documents included municipal plans,regional and organizational plans,and state agency policy documents. In total,about 2,500 statements were collected. They covered the spectrum from very broad vision statements to specific objectives in a specific neighborhood. For the purpose of organizing our shared goals,five broad categories were created. Within these broad categories specific topic areas are listed. It is intended that these five categories also provide a structure for reviewing the work of the ECOS project and for forming work groups. During a retreat on May 25`h,2011, Steering Committee members reviewed and developed these draft goal statements for public review. These goal statements are intended to be broad in nature and to capture the implementation work that we all will undertake to improve the future of Chittenden County. They will also be used to develop indicators that will gauge our progress towards achieving these goals and prioritize implementation actions. These goals may be adjusted as needed as the process progresses. Please go to http://ecosproiect.com/goals to review and provide comments on these draft statements. While reading and revising these statements, please keep in mind the following definitions. Goals are the general, long-range aims of the community; Strategies are more specific sub-elements of goals, usually providing measurable, mid-range objectives and/or basic methods for achieving the goals;and, Actions are the actual tasks to be accomplished that might include capital investments, program investment and delivery,or legislative changes. Catespries41A/ork Groups: Built Environment:Transportation, Housing and Employment,Water Supply,Waste Water,Historic Preservation, Recreation Economy:Workforce Education, Employment,Economic Development,Fiscal Responsibility Energy and Telecommunications: Efficiency,Conservation,Generation and Transmission,Demand, Alternatives, Broadband Environmental Systems and Natural Resources: Environmental Quality,Aesthetics,Water Resources Chittenden County Regional Planning Commission 110 West Canal Street.Suite 202 Winooski,VT 05404 802-845-4490 ecosproject.com eCOSENVIRONMENT 1 COMMUNITY OPPORTUNITY I SUSTAINABILITY A SUSTAINABLE FUTURE FOR CHITTENDEN COUNTY 2. Encourage and reward the generation and use of renewable energy sources and foster distributed environmentally responsible energy generation, 3. Energy production,transmission,and distribution infrastructure in Chittenden County should be efficient,reliable,cost-effective,and environmentally responsible. 4. Ensure equal access to appropriate and affordable communication services for all. Environmental Systems and Natural Resources: Environmental Quality,Aesthetics,Water Resources 1. Conserve, protect and improve the health of native plant,fish,and wildlife. 2. Protect and enhance working landscapes specifically agricultural and forestry land uses. 3. Protect the valued scenic and recreational resources of the mountains,forests, lakes,rivers,and other natural areas. 4. Improve or restore the health of the natural environment where it has been damaged or degraded. 5. Enable access to and appropriate use of open land and recreational resources,both public and private. 6. Reduce emissions of Federal and State-identified local and global air pollutants,and greenhouse gases. 7. Conserve water resources and aquatic ecosystems;use clean water appropriately; protect and improve water quality,addressing Federal and State-identified pollutants of concern. 8. Promote wiser consumption and improved use of waste through increased resource recovery and recycling. 9. Improve collaboration with neighboring communities regarding protection of important natural features and environmental systems. Social Community:Health, Education, Life Skills,Social Equity,Governance,Culture&Arts, Recreation, Public Safety,Civic Engagement. 1. Improve the ability of Chittenden County residents to access healthy food and engagement in physical activity in their daily lives. 2. Provide diverse recreational and cultural opportunities for all residents. 3. Increase the use of and access to school facilities for multiple functions that serve the entire community. 4. Provide youth,with high-quality education and social supports. 5. Provide lifelong learning opportunities for all. 6. Improve collaboration between employers,schools,and community organizations to ensure that affordable,quality child-care services(including family providers)are available to meet the different needs of households. 7. Increase active individual and organizational participation in all levels of government by ensuring that government processes are open,transparent,and accessible. 8. Coordinate governmental efforts among town, regional,and school representatives. Chittenden County Regional Planning Commission 110 West Canal Street,Suite 202 Winooski.VT 05404 802-846-4490 ecosproject.com . .. , , .,. .. , NEWSLETTER A SUSTAINABLE FUTURE cR-CHI TTENDEN COUNTY -... - Volume-1 o July 2011 `, gs t :t lV r ; ABOUT THE PROJECT ' °s�C t—"A sustainable'mute for Chittenden Count,",represents a ease-im-a- generation-opportunityto ., eEgaf a citizens organiastions and municipalities in a conversation . about the.future dour communities and the_ region a:a whole.Funded with fi million grant J- r a„ from the United States Department of Housing The 4 rs},, ; project is based on a cooperative agreement •` - _ 9 and Urban Development Sustainable Communities among members of a project Steering Committee, ce`•, ,c #4 ,, Project(with co-sponsorship from the EPA and U.S. representing all of the 19 municipalities inChittenden ,h DOT),the 3 year project is designed to prioritize County as well as 40 non profit,institutional and =? „�.i and implement regional sustainable community governmental agencies and organizations. The -e development initiatives.The project is not starting Steering Committee will guide the activities g a ;.e• -e -' 2 _ from scratch,but rather is building upon all of the associated with the project The Steering Committee v �, ' planning work done to date is meeting quarterly over the next i8 months PROJECTPHASES The., Y '"".-}fn rp lets is being accomplished through five phases: i)Goals,,a)Data Analysis,3)Indicators,4)Prioritising F: ,.:.. �.,,. Implementation Actions,and 5)haulm/main haulm/main the highvm �) - this menu Cy ounty Regional'lion results tel h i .< project will be provide the basis for updating the Chittenden County Plan,the '' _ Chittenden County Metropolitan Transportation Plan,Burlington's Legacy Action Plan, and Greater Burlington Industrial Corporation's Comprehensive Economic Development Strategy as well as being used in the updating and implementation of other state,regional and municipal planning efforts. In this first phase of the project, the Steering distribution list(please see ecosproct.com to get Committee has drafted goal statements for public on the email list). The draft analysis reports will review. The goal statements have initially been be presented to the Steering Committee at the end divided into five topic areas for ease of discussion. of October,with public review during November These topic areas are: 1.) Built Environment and December,eon. The revised reports will be • (Housing Transportation and Infrastructure); 2) accepted by the Steering Committee in January. s=', • Economy (Workforce Education and Economic Development);3)Energy and Telecommunications; Phase 3 is the development of indicators that will 4) Natural Environment and Natural Resources provide show all of us how well we are achieving and 5) Social Community (Health, Education our goals.The draft indicators will be presented in Governance,Social Equity).These goal statements January with public review in February and March, provide the basis for indicators that will increase 2012. The Steering Committee will approve the accountability for reaching the goals and guide the indicators at their April meeting. prioritization of the actions that will be taken to achieve the community's goals Phase 4 is prioritizing actions to achieve our common goals. The first draft of actions will be These draft goal statements were drafted after presented in April 2012 with approval scheduled for reviewing 60 planning documents and about the October Steering Committee meeting. 2500 statements in those documents.But that was only the beginning.To ensure the development of Phase 5 is implementing the actions. The Steering shared priorities,the EGOS Project now needs the Committee will decide upon the prioritized actions involvement and input of the broad community to to fund near the end of well with other resourcesoo of federal review and refine these goals-and that includes funding budgeted as as that everyone-residents,minorities and ethnically and maybe applicable. culturally diverse populations,youth and studentsh rAkbethe'ey oeenationot of the workiccomments ommn each fttsandihese ens I t as well as business people and local officials. The gr P to the Thar simple implementation mmen to i x �`'r e t ECOSo website(ecosproject.com)is now accessible to reflect shared implementation priorities and to x x .34, 1 participants to review and comment on the goal develop a common vision for the regions future-* statements,and will provide the portal to comment„� 1 z ,t S3itEy The initiativeto includes a comprehensive citizens�� et.__*���� 3rt �'c- i and contribute to all phases of the project. The component to engage Chittenden County citizens u 6, e4 �,1't`�s,.�' � ,� � �� �,: i• deadline for comments is September 15 with the of all ages and backgrounds in the development e ,.0 l ���-I Steering Committee approving the goals at their ,# of the project goals and outcomes. As part of jt�1' ;, October meeting. . this effort,the project will use a wide variety of 8iwyO... t � i2 er The second phase of the project is focused on data techniques(including art and artists)to reach-out ' • analysis to achieve common understanding in the to and involve different constituencies,particularly eeosproj CO i ., ; _ ys those groups and individuals who do not typically areas of economic development,natural resources, Os -.- ''' >" f§-a' housing transportation, land use, and energy participate in public planning projects. AP+f 0,4 ,...'ri/ecospzo act-+• a" 1'4 r �...a t���:r.�,. � ,„,��...�, ,�.s,����,.„4 Working groups meetings will be held over the * V, ?pat' "�; next two months to guide these analyses.These 0@ee[sprojec t �` fY"t;z„�„F_4 meetings will be open to the public and will be x . . ,, ;:i `,`O;. A. M.- 4 advertised on the website and through the email Phase 1 Phase 2 Phase 3 Phase 4 Phase 5 Project Goals Analysis Indicators Implementation Im P!lementation Priorities Actions ecosproject.com Chittenden County Regional Planning Commission 110 West Canal Street,Suite 202 Winooski.VT 05404 802-846-4490 Mtn NEWSLETTER SUSTAINABLE FUTURE Volume 1 Jul CHITTENDEN COUNTY y 2011 v u ABOUT THE PROJECT' Chittenden County",representsA bae once -j Futurf r V 11! it 11 L T tY , once in I , .A ¢ generation opportunity to engage citizens,organizations and municipalities in a convert ` 4 �` *% about the future of our communities and the region as a whole.Funded with$1 million gi odd bitter o i l Qrtatwn '. 7pm at ai iStr tl��ariding, from the United States Department of Housing The Pm-aO �, , project is based on a cooperative afire l�on t a- nd Urban Development Sustainable Communities among members of a project Steering Corn 1 iz�staikilen o • P- roject(with co-sponsorship from the EPA and U.S. representing all of the t9 municipalities in Chitt ECOS speaker series DOT),the 3 year project is designed to prioritize County as well as 40 non profit, institution and implement regional sustainable community governmental agencies and organizations ber -- 3rdinstall development initiatives.The project is not starting Steering Committee will guide the act ECOS speA Cei s es from scratch,but rather is building upon all of the associated with the project.The Steering Com planning work done to date. is meeting quarterly over the next i8 months. >15,14 Public workshop for review o f goals �7 P R 0 J E C T PHASE.) The project is being accomplished through five ph Deadline for i Goals,2)Data Analysis, ber 15 cornriientin on g4a1s ) Y ,3)Indicators,4)Priorit ▪ Implementation Actions,and 5)Implementing the highest priority actions. The results c Steering Committee meeting this project will be provide the basis for updating the Chittenden County Regional Plan,t 26 ` Chittenden County Metropolitan Transportation Plan,Burlington's Legacy Action to review 4,n..r.4is xepart-. - 9 g Y Plan, v,� _. and Greater Burlington Industrial Corporation's Comprehensive Economic Development Strategy as well as being used in the updating and implementation of other state,regions ,- municipal planning efforts. s °� , 1 �� ; ', In this first phase of the project, the Steering distribution list (please see ecosproct.com t �'° ?` Committee has drafted} 3 goal statements for public on the email list). The draft analysis report review. The goal statements have initially been be presented to the Steering Committee at th % divided into five topic areas for ease of discussion. of October, with public review during Nov '1-;:ii''1:1::';1.:;41‘;;4443: -I' �9Jg " > These topic areas are: i) Built Environment and December, 2011. The revised reports w fi .�x (Housing, Transportation and Infrastructure); 2) accepted by the Steering Committee in Janue j-[ � C .£, 1 _ Re' ham:'. L `� Economy (Workforce Education and Economic } Phase 3 is the development of indicators the � ;� � - , �� ��` Development);3)Energy and Telecommunications; P ,� 4) Natural Environment and Natural Resources provide show all of us how well we are achi } our goals.The draft indicators_will be resent �'" # �° '` ; - � and 5� Social Community (Health, Education, P Governance, Social Equity). These goal statements January with public review in February and N - � `' provide the basis for indicators that will increase 2012. The Steering Committee will approv ;Iff l -Pi J indicators at their April meeting `' �" � � �_� �:� ' '3�� � accountability for reaching the goals and guide the P rioritization of the actions that will be taken to t g .' ¥2 k , �. P Phase 4 is prioritizing actions to achieve achieve the community's goals. sa x - ,� common goals. The first draft of actions w °� '_v These draft goal statements were drafted after presented in April 2012 with approval schedul( * .$ .ria +_ '.� reviewing 6o planning documents and about the October Steering Committee meeting. � �o €, ��fi� `�,#�°` J 2500 statements in those documents. But that was s = t Phase 5 is implementing the actions. The Ste t only the beginning. To ensure the development of ' ,e� - Committee will decide upon the prioritized ac , xi shared priorities, the ECOS Project now needs the F, involvement and input of the broad communityto to fund near the end of 2012 with$280,000 of fe P funding budgeted as well as other resources w review and refine these,goals -,and that includes may be applicable. everyone- residents, minorities and ethnically and 14. southburtington Sanford I. Miller, City Manager smiller@sburl.com VLCT Health Trust, Inc. 89 Main Street, Suite 4 Montpelier, VT 05602-2948 Re: Broker of Record Dear VLCT Health Trust: We understand that the VLCT Health-Trust,has partnered with Hickok & Boardman Group Benefits (HBGB) to provide carrier choice to the membership. VLCT Health Trust staff will continue to provide us with the-high level of member relations service that we are accustomed to receiving and HBGB,as the sponsored broker, will provide access to the health insurance marketplace and bring carrier choice to Health Trust members. This letter assigns HBGB as our Broker/Consultant of Record,which allows them to place our medical plan(s) out to bid. It is understood that HBGB will pursue and obtain the best possible premium rates the community rated and experience rated marketplace has to offer. They will request medical plan proposals from all appropriate carriers and Third Party Administrators doing business in the state of Vermont. This includes, but is not limited to: Cigna Healthcare, MVP, BCBSVT, Cigna Healthcare—Great West and CBA. Further, it is understood that HBGB will produce a marketplace report for our municipality illustrating the financial and non-financial results of the competitive bidding process, thus enhancing our decision making process. The assignment of Broker/Consultant of Record takes effect immediately and rescinds and supercedes any previous broker-of-record letters, authorization letters, documents, or forms we may have given to others. Sincerely, Authorized Official/Title Date Print Name cc: Hickok& Boardman Group Benefits 575 Dorset Street South Burlington,VT 05403 tel 802.846.4107 fax 802.846.4101 smiller@sburl.com www.sburl.com HEALTH TRUST MEMORANDUM To: VLCT Members From: Ken Canning,Director,Risk Management Services 1;CaDavid Sichel,Deputy Director,Risk Management Services Date: July 15, 2011 VERMONT LEAGUE RE: Carrier Choice: Best Value, More Flexibility,Fewer Rules C1TIES&TOWNS 89 Main Street,Suite 4 As previously announced, the Health Trust Board of Directors voted to offer Montpelier,Vermont medical plans from all health insurance carriers operating in Vermont, including 05602-2948 Blue Cross Blue Shield, MVP, and.CIGNA. These choices are available to all Tel.: (802)229-9111 current Health Trust members. Former members and non-members are also wel- Fax: (802)229-2211 come to (re)join the Health Trust and benefit from all it has to offer. e-mail: Advantages of being in the VLCT Health Trust: info@vlct.org Potential to save money.With the advent of Carrier Choice, we are no longer web: locked into a group rating with a single carrier. The Health Trust is now able www.vlct.org to bring members the lowest cost products available in the Vermont health in- surance marketplace. ✓ Your trusted advisor. The VLCT Health Trust has:been your trusted em- ployee benefits program advisor for nearly thirty years: We know municipali- ties better than anyone in the state, and, as a member-owned and member- governed association,we are motivated to serve only your best interests. ✓ Partnership with Hickok & Boardman Group Benefits (HBGB). A fami- e ly-owned Vermont business founded in 1821, HBGB is the largest employee benefits firm in the state. The combination of VLCT's municipal knowledge and focus with HBGB's market insight, carrier negotiation clout, coverage and pricing expertise, and innovative technological capabilities is unrivaled and brings tremendous value to Health Trust members. ✓ Best value product and services, not duplicated elsewhere in the Vermont health insurance market. For the same price that you would pay another broker for health insurance alone, you will receive that and much more from the Health Trust. At no additional cost,the VLCT/HBGB team provides: • On-site wellness screenings including biometrics • On-site flu immunization clinics • Fitness challenge program design and coaching • Health Advocate(see details below) Sponsor of • COBRA administration VLCT Health Trust,Inc. • HR Connection online account management tools for employees • VLCT Member Relations customer service and consultation VLCT Municipal Assistance ✓ Center Paying yourself. Rates and commissions are fixed by the carrier for all enti- vLCT Property and Casualty ties in the small group market (fewer than 50 employees). That is, no one Intermunicipal Fund,Inc. agent or broker has a price advantage over any other. However, because the Health Trust is a member-owned insurance pool, any monies it receives be- VLCT Unemployment Insur- ance Trust,Inc. long to the members (you) and are used to provide value-added services at no (continued) SERVING AND STRENGTHENING VERMONT LOCAL GOVERNMENTS City Council of City of South Burling Council Appointees, ton,Vermont Guidelines for Citizen Participation, on City Boards, Commissions, or Committees in a Volunteer Capacity Introduction Councilplaces immense value on the many contributions people make to our The City Coun boards, commissions, City's vitality and quality of life through their participation on City e participation commissions, Y Furthermore, it is our goal to encourage p p in and committees (entities). example,r res�} e' t� demonstrating an these entities by a wide variety of residentsofeio-economic cicm►rstances, racial and array of ages, locations of City residence, ds and current employment situation.r.W bel►eve this doersved Work ethnic e theeroun ' n imp fulfillment of its�lrasponsibilitie�� Pis Council actively ill quality of life in the City and ct�'ibute tt� enhance vitality and q Y product with respect to each entity's ,�r��, this diversity of participation, we are=aware of the balance between our encourages ;i full entity participation with theirnembers'other respQns bilities and entities' need for ln� xl commitments. P, s IS' uidelines I '� s�,��:n'sibility to establish:guidelines the Council is Due to this balance the City Councilerecognizeso ing on �`ntities. To this end, to help clarify what is expected of p��.. p Our intdh is to make the guidelines such guidelines ►n O ' ft!f9 hereby defining Cityre id"entR =�o "all wa%� �of life." compatible with participation by (ii: ► iInt , l ;.,ea�� ,11111011111111t., i1l� , > idelines relatin to Atte lane t I € �i; 11 Gu ,Ill y ;,''1, 4. 1 , vast majority, 1 11 ; Council is aware of an-c!°grateful that most ►hem of commitment andencourage each this )eve entitymeetuigs• We applaud if not all, � � R {� t when -.ersonal circumstances make this achieve t 1s k a e, _ i'p° appointee to strive tos�i � r �flit�`�- ��1 £tll �x� Y ��li�, practicable t11411 111 ' l��h, . to be most effective and efficient, rt and its members, Counci� eheves fhafif©r an= ; ��Y� of entity meetings. However, Council "ilk should atte c 1at lead=. alf (50 percent) percent since regular participation mere i hay higher than 50 �-�l��z articip��on raf ' , doength urage p Cads to:a more equitable balance of workload sharing, and strengthens team identi UC letion. Temporaryconditions that make participation at °tit roduc ' omp practicable. Very favors contf ty in p i;" the 50 p �' $ Flg; for individuals carrying out leadership roles (for erce" e.yel unatta� "able should be accommodated, when high attendance#rues �r�lessential example, chair or v► § hair). is Guidelines relatin to Partici ation "Member", as used below, refers to an appointed member of a City board, commission, or committee. le need to etin s to be as efficient as possible, and to thereby lessen time peo p For me g be away from their other activities, Council believes that: SB City Board, Commission, and Committee Participation Guidelines DRAFT 06106111 Page 1 of 3 wether 5. Annually, the chair of each City entity is responsible for assessingrespo shb I t e t and; se guidelines effectively support his/her entitycarrying when the assessment is negative, communicating tthis ese eWhen the nt to the City Council, along with proposed modifications to assessment is affirmative, the chair is also responsible nsible fornc a eccommunicaan ing this assessment to the City Council. Entity membera participation are one way to measure Guideline effectiveness. ointment b the `� ���� 6. Each year, when incumbent members of a City entity seek re-app City Council, City staff, as designated bythe CityManager, shall provide a record of the entire entity's attendance at the entity's meetings during the past 24 months for the Council's use in decision-making, $ a` in {the re-appointment. 7. Any City resident is encouraged to provides feedback to the,CityR Council regarding the appropriateness and effective q ess of these guic ips e . 8 onths, review and, when`it eems 8. The City Council shall, at least every4 Ilse �r iT necessary, modify these guidelines. 1� I 4�111 it ifiimit,till t tilt 1 ipli 1111,1 litillitilmi 100 , 1 iiitilfil,1' ' I 111413' ill 1 bliii 114 t tit /t 111 illi t tl / 4111110 SB City Board, Commission, and Committee Participation Guidelines DRAFT 06106111 Page 3of3 Page 2of2 tubers of the City th at it's a serious responsibility and one that needs to be taken seriously." 'It sounds fair to me! (1/2 of all meetings actually seems generous to me - I would think a 'her attendance rate would be smarter." k the "I think the idea of 50%+ participation is a good thing ands cannothould be attend isdalso l and lthin in wo thwhilenes mirable. Likewise, informing the chair of a committee that al. I lwever,there are times when this is not possible and also the t oughn r not a d attending might be treated as such. Lack of ink that people who look to serve on city committees are a tendance and non participation should not be tolerated as we are here to serve and represent our ,mmunity. " "Nothing jumped out at me except the way to be rid of non-attends ing, for removingfnction ing Board 'embers seems vague/weak. Should there be some thatp you may or may not have seen. andy, I am also attaching the Librarytes to hey need to be amended since I see a few inaccuracies in thenhav as a itf rel time Library responsibility )r budget preparation. These were initially created prior tor. 1s it works now, the Library Director is responsible for creating the Library budget with input rom the Board. _ouise Murphy community Library Director South Burlington Community Library 540 Dorset Street South Burlington, Vt. 05403 Become a South Burlington Community Library fan on Facebook at: htt ://www.facebook.com/ a es/Lake-Cham lain-Re ional-C o b 9286 Commerce/84889295872? refits#!/ a es/South-Burlm on-Communit -Libra /16353 hts This email may contain information protected under the Family Act(HIP Educational AA).g f thas email contains nd Privacy Act (FERPA) or the Health Insurance Portability and Accountability confidential and/or privileged health or student information ad tuaare notu enroy this access withoutu ch information under FERPA or HIPAA, federal regulations requireY reviewing it and you may not forward it to anyone. This message has been scanned for viruses and dangerous content by MaiiScanner and C1amAV, and is believed to be clean. 7/28/2011 SOUTH BURLINGTON COMMUNITY LIBRARY BOARD OF TRUSTEES BY-LAWS Mission Statement The South Burlington Community Library will be an integral part of the community and high school life by providing recreational and informational materials for all ages. The library will sponsor programs to stimulate curiosity,and provide an atmosphere conducive to reading and discovery. Section 1 Name The board shall be known as the Board of Trustees of the South Burlington Community Library. Section 2 Purpose The Board of Trustees serves in an advisory capacity to the City Council.The Community Library Director,as a Department Head,reports to the City Managers.The Board provides general oversight and functions as the governing body over the affairs of the Community Library. The Board of Trustees ensures the preservation and enhancement of the South Burlington Community Library for the good of the community as well as the high school. The Trustees are directly responsible for public library service for the residents of the city, ensuring a facility that meets their needs. The Trustees have responsibility for good fiscal management. They will keep apprised of the latest developments in library science that will benefit the community and work to bring about enrichment of the Library. The Board will be aware of the vital importance of the reputation of the Library and its uniqueness in the State of Vermont. The Trustees have the ultimate responsibility of safe- guarding the residents'right to read what they choose. The Trustees will assure the Library fulfills that right and gives impartial service to all. Section 3 Membership a. Seven Trustees are appointed to the Board by the South Burlington City Council. Trustees will be appointed for 3 year terms,with no more than three Trustees,or fewer than two Trustees, subject to appointment each year.The Library Director is an ex- officio member of the 1 b. The Community Library Director shall keep the Trustees informed on a periodic basis(quarterly at a minimum) of expenditures made under the current fiscal year budget. c. _. Unrestricted gifts may be accepted at the discretion of the Library Director. Any gift(money or materials)over$1000 with any restriction must be presented to the Board of Trustees for its consideration. All gifts of materials must comply with the Community Library Materials Selection Policy. d. The Board will authorize the annual payment of dues for its members in the Vermont Library Trustees Association and any other state or national Organization as deemed appropriate by majority vote of the Board. Section 8 Amendments These By-Laws may be amended by a two-thirds majority vote of the members of the Board,provided that the proposed amendment shall have been included in the notice of the meetings. Amendment 1 Section3 a. Up to nine Trustees may be appointed to the Library Board by the South Burlington City Council. Approved by the Trustees 7/14/2003 3 Page 1 of 1 Ily Murphy )m: Paul Conner nt: Monday, August 08, 2011 1:58 PM • Kelly Murphy bject: FW: Draft Attendance Policy Kelly, s, from the Natural Resources Committee. 11 Conner, AICP -ector of Planning&Zoning y of South Burlington 5 Dorset Street ath Burlington, VT 05403 )2) 846-4106 )nner@sburl.com vw.sburl.com/planning )m: cerulean171@comcast.net [mailto:cerulean171@comcast.net] nt: Friday, July 29, 2011 4:07 PM : Paul Conner : Beth Thorpe; Jonathan Miller; Laurel Williams; Cathyann LaRose; Russell M. Agne; Marie ibusk""Elizabeth Milizia bject: Draft Attendance Policy y 29 2011 al Conner, City Planner uth Burlington Department of Planning and Zoning uth Burlington, VT 05403 ;ar Mr. Conner, is message is a response to your request for comments on the Draft Attendance Policy you it to our committee for review and comments. After reviewing the document at our last :eting, the Natural Resources Committee (NRC) find all the points reasonable and agreeable cept for point 2) in the Guidelines Related to Participation. We believe that specifying the :son why a member will be absent from a meeting is not required. Merely stating that we will t be present should be sufficient. We are a motivated committee and none of us felt that we er missed a meeting for any reason that was not thoroughly justified. you have any questions on our comments, please do not hesitate to contact me at your nvenience. icerely, ter Jones, Chair ,uth Burlington NRC 8/2011 DRAFT attendance policy-comments June-July 2011 Forwarded comments from Recreation Path Committee, Recreation & Leisure Arts Committee, and Red Rocks Committee I think that missing 3 meetings (with no notice) is generous. Jennifer K. Here are some first notes on the draft policy. David J. The chair of each City entity should review , at least every six months, members' attendance for the entity s/he chairs... If the entity employs a quorum to conduct business, the attendance requirement should be higher than 50%of the meetings. THE POLICY FROM SANDY LOOKS FINE- AND WHAT SHOULD BE EXPECTED FOR SOMEONE ON A COUNCIL. LISA Y The policy per se seems OK to me but it does raise the question of why does the City need it. lithe real issue is that the Council is concerned with the direction that a particular group is proceeding,then this policy will have little effect. The Council has the right and responsibility to provide direction to any individual or group that acts on the behalf of the City if it has concerns regarding the activity that is taking place.The recent and continuing discussions regarding growth have raised the question as to whether the DRB is exercising its authority to the extent desired. My understanding is that the DRB believes that it is legally restrained from doing what many want to see happen. If this is the case then let's get the issue on the table publicly and allow the public to understand what is happening and why. If the DRB does have more authority than it is using then lets publically document that reasoning so that they can use the authority without being concerned that they have placed the City in a bad position from a legal point of view. If on the other hand the DRB position is determined to be legally correct then it is the Council's responsibility to see that the zoning or whatever is changed to meet the desires of the City.The DRB should not be criticized if what they are doing is upholding the law as it has been explained to them. On the broader issue I would support some zoning changes that would force more gradual transitions from one residential zone to another that could not be over ridden by TDRs. Lou Bresee Re: the proposed attendance policy: I'm not sure if it's needed or not-our committee seems to have good attendance- don't know about other committees. In reading the policy I felt it sounded demeaning. Perhaps if they worked on the wording it would be better. Thanks. Edie PS -when folks are interviewed for different positions it should be impressed on them the importance of attending every meeting. CITY COUNCIL 18 JULY 2011 The South Burlington City Council held a regular meeting on Monday, 18 July 2011, at Hall,575 Dorset St. 6:00p.m.,in the Conference Room, City Councilors Present: S. Dooley, Chair; M. Emery,J. Knapp,P. Engels,R. Greco R. Rusten,Assistant City Manager; S. Stitzel, City Also Present: S. Miller, City Manager; Attorney;P. Conner,Director of Planning&Zoning; Chief T.Whipple,Police Dep E. artment; J. D. Jacobowitz,L. O'Brien, S. Dopp, Chief D. Brent,Fire Department;R. Kay, Sinagra,L. O'Brien,M. Esposito, J. Smits,K. O'Brien,B. O'Brien,E.Riggins,P. O'Brien,R. Batterson,B. Cimonetti, J. Jaeger,P. Mahoney,M. Mahoney, S. O'Brien, S. &D. Falkenburgh, D. O'Brien,M.U. Gallo, C.Moody, S. D. Smith,M. Westergard,E. Maynes,B. Shearer, Lcheal h M.Young, S. Farrell,M. Mittag, S. Quest, E. Diner, D. Dubois, Wei,L. Murp Y' B.Bull, S. Hainley, J. Pevnick, J. hick,B. Dailey,R. Jeffry, E. Knudsen, D. Bartlett,P. Brogna, F Sadowski,D. McGurn,M.Willard,W. Fisk,T. Duff, A. McClinkey,T.Hergemother,N. Malley, J. Simson,T. Finard,B Goldberg. J. Poli, J. Stewart,K. Clarke,M. &E. B K. R.Burti, urtiDesl Tiers, G. Clarke,N. Khorrami,L. Gadeau,H. Trilly,B. Pryse,B. Brisson,D. Marshall, Farrell,J.Nick,L. Giles,M. Beaudin, E. Farrell,W. Gilbert,L. Llewellyn, J. Doig, J. Magnus, D. O'Bourke, S.McClellan, A. Leach, E. Langfeldt,T. C. Gardner,B. Gardner,B LaCroix, B.Bartlett,R. Gardner,R. O. Cleary,H. O'Donovan,B. Benton,D. Burke, S. McIntyre, Richards, C. Housingei,M. Skiff,D. Saff,D. Hernberg, S. Fox, C Snyder,B. Stuono,P.Nowak, A> Clift, J. Hunt,M. Auclair,B. Paceman, G. Beldock,R.Rushford,E. Pomerlau, C. Smullen, D. Warshaw,E. Langfelt t: 1. Agenda Review: Mr. Miller noted there may be action on appointments and another matter after the executive session. 2. Comments & Questions from the Audience not related to Agenda items: No issues were raised. 3. Announcements & City Manager's Report: Mr. Engels: Met with South Village people and Patrick O'Brien. Also had a tour of the Police Station. Ms. Greco: Also had a phone conversation with Vermont Land Trust people. They have no position on Interim Zoning. Ms.Dooley: Attended the celebration of 1 Financial at the Blue Mall. CITY COUNCIL 18 JULY 2011 PAGE 3 heard publicly. Chief Whipple then outlined the proposed uses of these funds: 1. Transition to a new record management system which will save tens of thousands of dollars in coming years ($8,635.) 2. Dada collection analysis project ($1000) 3. Computer replacement in conjunction with the "smart board" ($1500) 4. Command staff leadership training(attendance at National Chiefs' Conference) (balance) There is no local match for this grant, and it has a 30-month spend-down requirement. Ms. Dooley asked for public comment. None was forthcoming. Mr. Knapp moved that the Council approve submission of the JAG Grant in the amount of $13,242.00 to be used for the purposes outlined by the Police Chief. Ms. Emery seconded. Motion passed unanimously. 7. Review of bid results on the Quint Ladder Truck financing and consider authorizing the City Manager to execute the loan documents: Mr. Rusten explained that the Quint will replace 2 fire vehicles. Three proposals were received from the RFP. The recommendation is to go with Northfield Savings Bank at 2.4%. This will result in a cost less than $163,000. Chief Brent explained that this combination unit (ladder and pumper) has a 75-foot ladder. It replaces 2 vehicles that are 16 and 20 years old. Ms. Dooley asked for audience comment. None was forthcoming. Ms. Greco moved to authorize the City Manager to execute documents with the Northfield Savings Bank at 2.4% for 4 years, pursuant to City Charter Section 13.6. Ms. Emery seconded. Motion passed unanimously. 8. Consider Approval of Special Event Permit: Flynn Theatre Presenting the Zoppe Circus,4-7 August 2011: CITY COUNCIL 18 JULY 2011 PAGE 5 12. Other Business: No issues were raised. 13. Public Hear' and possible vote on Interimof Proposed Adoption of Interim Bylaws: Zoning Bylaw: Slaws. Ms. Dooleysecond reading of same noted an asked Mr. Conner to confirm cityby growth people. The co figures from 2000 to Public comment correct figure is a o 2010. Mr. Conner was then solicited, 20�growth. and the following responses were received: Randall Kay: Noted there 'amily and triplexes have been different forms Rand all plexes er the rms of housing next ut slues to the single He said he had asked the g family homes abutting other. Like single g family homes. The Assessor saidCi he essessor if this resulted ainnd 8 plexes at Mittag: been fearsknew ofnone. decreased ike Zoning NotedH felt theret have of pro weren't inevitable or P�ai losses and job f' anent. � losses because of Biggins: Felt IZ .old sendwas bad for b a that iso business and bad for the community. mess and said messagehe would it e to open for Feltn that South Burlington feel welcomed in tH cited the cost and h Simoneau: mad in South Burlington. hassle of lmgton Felt it was gton. doing4. premature c and the Councilreshouldn't and rash to implement cts t was a that the issue that make a law without aunderstanding isa law based on the co Pitting neighbors a complaints of its k O'Brien:Asked against each o a few people He sented tonight been thee. and ifll theree hasn the an analysis of the cost ofI owns 10 acres 2 website to 's• Thereof the acres morrow. • Mr. Miller said that wase and are in the IZMr. O'BrienO then asked if a lid ill �er this shows theyresponse from the Council. Mr.area, does this are not readyPreclude development ofall Ddy: Supports IZ. decision. inability of the His Council main concern is high density next to low Dstergai'd: Supports IZ and is density, ""take the money andagainst a )UNCIL run"develo grace period. Doesn't k pment. Felt that oppose develop ment but the Mall is losing tenants, and they can't improve the property they've felt the concerns of one small area of the city have mushroomed out of Michele Auclair: Got her new tax bill, and asked if thewY invested so much in. He control. her taxes because her land will have no value. She is trying to sell her property her a and now or reduce do that. and cannot Bob Paceman: Built the Kirby Road cottages under the city's rules. It was built on a shoestring so they could put affordable housing in there. Ifheh wouldn't to hold now. his property,he won't be able to put in affordable housing. e If he has to hold onto Ralph Deslauriers: Has been in business in South Burlington since 1952, Noted that the city already has financial problems. Felt there will be a loss 160 people. city over the coming years with IZ plus the loss of over 1000 jobs in Chittenden ofde$4,000,000y. Feltto the that giving final development control to the City Council will eliminate theendpa County. separation of power. Gary Farrell:A resident for 43 years and in business in the city for 45. think very carefully before going into IZ. The cost of housingAsked the Council to and it is hard to bring people in to work for large the Chittenden County is too high, lower than in the rest of New England. To stop Income levels in Vermont are 20°/ not a lot of pressure, is not good. Listen to the PlanningCo ° p development in South Burlington, where there is Commission. Jeff Nick: Property owner and real estate developer. IZ will also prevent opportunities. Noted the very`dysfunctional"property on Shelburne Rd.a lot of redevelopment an opportunity to redevelop that, which would improve that section of (Pizza Hut). There is through, they will relocate and everything will stay sythe Route 7. If IZ goes ame. Bill Gilbert: Lives on Spear Street. Feltplanning the neighbors are unable to plan because they don't knofor hat will as in South door..nAon and TDRs be suspended for 2 years. happen next As that Eric Farrell: Lives and works in South Burlington. Felt there is a thoughtful process in place. Noted that IZ will not affect his project, which he felt was the impetus has "bigger fish to fiy." Felt that legal action will follow if IZ is implemented.for this. Felt the noted that whenever you build a unit of affordable housing, you create a$50,000 job. Also that 3rnie Pomerleau: Has partnered with South Burlington for 40years. )evelopment Review Board as "pushovers"is wrong. To charcterize the ears to get through. Felt the timing is also wrong a we are coming out f that he had a projecte that took 10 'ITY COUNCIL recession. 3 JULY 2011 &GE 8 Rushford: Is an attorney representing t of control. Noted that the Comprehensive ePlan says 1.5rty owners. �%is an avas toldhert a 1 d growth rate is age and that 2-2.5% A best guess of revenue losses from fees,taxes, etc. (based on a 5-year average would be as follows: A 15%loss in revenues, which would amount to $127,000 for one year and$255,000 for two years. Losses from fees (which have recently been increased) would be $133,000 for one year and$267,000 for two years. Mr. Miller felt these may be conservative numbers. The cost for the required studies, if all studies are undertaken would range from $65,000 to $100,000., with the possible use of$23,000 in grant money. There would also be a 32-45% full time equivalent incurred for staff time, about$24000-34,000 per year. Mr. Miller noted there is little or no staff capacity to give to Interim Zoning. Legal costs would be $10,000-20,000 a year,plus considerable costs to litigate. Mr. Miller also noted that the staff"to do"list is hard to accomplish with or without IZ. It includes: 1. Market Street/City Center 1 2. Creation of a TIF district 3. Capital Budget Mr. Miller added that the city budget could be impacted by$90,000 annually,not including staff time or litigation costs. He estimated litigation costs at between $115,000 and 195,000. Mr. Miller said that if IZ is adopted, there will have to be a determination as to which projects to put on the back burner. Adding staff could be an option,but that would add further costs. Mr. Miller also noted that in FY12, there is a challenge to reduce costs by$250,000. He felt the city is close to reaching that goal. IZ could result in a deficit for 2012. Mr. Miller said he would not discuss using community members to do the IZ studies as the people who would come forwards would already have a point of view. Ms. Dooley said it is her understanding that the Council doesn't have to act tonight. Mr. Miller said if they don't, they would have to warn another meeting. Mr. Stitzel suggested setting a deadline for receiving public comment. CITY COUNCIL 18 JULY 2011 PAGE 10 Ms. Greco favored soliciting more public input through e-mail or regular mail. Mr. Engels favored voting tonight. Mr. Knapp didn't feel the Council was ready to vote and that if he had to vote tonight,he would vote against IZ. Ms. Emery said she could go either way. year term(ending 2012) Eric Ciemnewski and Glenn Sproul to 3-year terms on the Recreation and Leisure Arts Committee (ending 2014) Erwin Cohen to the Red Rocks Committee for 2 years remaining on a 3-year term (ending 2013). All terms end on 30 June of the year indicated. Ms. Emery seconded. Motion passed unanimously. As there was no further business to come before the Council, the meeting was adjourned at 10: p.m. Clerk SPECIAL CITY COUNCIL MEETING 27 JULY 2011 The South Burlington City Council held a special meeting in Wednesday, 27 July 2011, at 4:00 p.m.in the Upstairs Conference Room, City Hall, 575 Dorset St. Members Present: S. Dooley, Chair; M. Emery, Vice Chair; R. Greco, Clerk; J. Knapp (4:05 p.m.); P. Engels Also Present: P. Sabalis, Council's Attorney; K. Murphy, City Manager's Office 1. Executive Session Ms. Emery moved that the Council meet in executive session, with its attorney, to disc the Jack O'Connor case. Ms. Greco seconded. Motion passed unanimously. uss 2. Regular Session Council returned to regular session at 5:05 p.m. As there was no further business Mr. Knapp moved for Council adjournment. Ms. Emery seconded. Motion passed unanimously. Council adjourned. Clerk 1 SPECIAL CITY COUNCIL 28 JULY 2011 The South Burlington City Council pCity Ha11t 575 Dorset St. 28 July 2011, at 7:00 p.m., in the Conference Room Councilors Present: S. Dooley, Chair; M. Emery, J. Knapp, P. Engels, R. Greco Also Present: S. Miller, City Manager; R. Rusten, Assistant City Manager; P. Conner, Director of Planning&Zoning; K. Murphy, City Manager's Staff; S. Stitzel, City Attorney; J. Rabidoux, Public Works Director; J. Dinklage, M. Young, D. Sopp, E Farrell, T. Duff, R. Kay, P. O'Brien, R. Deslauriers, D. O'Rourke, B. Stuono, P. Nowak, J. Larkin, B. Gilbert Note: Ms. Emery chaired the opening of the meeting until the arrival of the Chair. 1. Agenda Review: Mr. Miller advised that the Council meeting scheduled for 15 August will be switched to 8 August and a special grievance hearing will be held on 15 August. Both meetings will begin at 7 p.m. Mr. Knapp moved to hold a regular City Council meeting on 8August andM a specialon passed grievance hearing on 15 August,both at 7 p.m. Ms. Greco seconded. unanimously. 2. Comments & Questions from the Audience not related to Agenda Items: No issues were raised. 3. Review and Possible Vote on Penalties for Late/Incorrect Homestead Declarations as Now Specified in Act 45 of the 2011 Legislative Session: Mr. Rusten reviewed the history of this item. He ed that the city wasn't a decision as to whether to of the changes in the law until July. There must now be implement penalties in this fiscal year. Staff recommends that the penalties continue to be assessed for this year. Mr. Miller said the city received the notification after the tax bills went out, and the system is already in the middle of the previous method. Mr. Knapp moved to adopt the current practice with regard to collection of penalties for late/incorrect homestead declarations and to ratify collection of penalties already collected. Ms. Greco seconded. Motion passed unanimously. Note: Chair Dooley presided over the remainder of the Agenda. SPECIAL CITY COUNCIL 28 JULY 2011 PAGE 3 Ms. Dooley then asked Council members where they stand on the interim zoning issue. Ms. Emery said she felt it is not easy to find a solution to the issue of buffers which concerns her. She felt interim zoning was intended as an emergency measure. She also questioned leaning on an"open space strategy" as opposed to an"open space plan"were there to be an appeal. Mr. Conner noted there is one reference to the"open space strategy"in the Land Development Regulations (LDRs). It references the natural resources within the"open space strategy." Ms. Emery felt the language sounded like language that did not pass muster in the JM Golf case. Mr. Stitzel said he felt it could stand up since it ties into specific standards (e.g., stream buffers). Ms. Dooley noted that language applies only to the SEQ, and there is nothing comparable for the rest of the city. Ms. Emery said she is also very sensitive to affordable housing issues. She felt the DRB has worked very hard toward the goals of affordable housing, and she didn't want to stifle attractive, livable housing such as the Kirby Cottages. Mr. Conner noted that 3 of the 7 units in that development meet affordable criteria. in the status quo Ms. Greco said she was told that interim zoning evaluatewas a tool to andplan.nt She felt development while a vision is developed and there is time to has negatively affected the city, and there needs to be an understanding of the impact of the 1000 units already approved but not built. She felt development is affecting the environment and taxes. She felt the second interim zoning resolution was too narrow in scope and"saves trees while destroying forests." She urged the Council not to vote at this meeting and to study Mr. Knapp's proposal and others that were received. Mr. Engels said he liked Mr. Knapp's thoughts and asked how they could move forward on his ideas. Ms. Emery said she prefers contiguous development,not small pockets of development. This would allow for bus lines,bike lanes, etc. Ms. Dooley said her proposal was based on things that don't live up to what is in the Comprehensive Plan. She felt that LDR changes were made in 2003 which don't protect existing neighborhoods(e.g.,height waivers) and that there used to be better tools for protecting these neighborhoods. She also felt there hasn't been consideration of open space protection in areas other than the SEQ. She said that interim zoning needs to address goals already in the Comprehensive Plan that are not served by the LDRs. With regard to Ms. Greco's plan,Mr. Dooley said she thought it would have to be preceded by studies. Ms. Dooley asked the City Attorney what would have to happen to broaden the scope of SPECIAL CITY COUNCIL 28 JULY 2011 PAGE 5 would be. He cited the expense, loss of revenue to the city, and the substantial possibility of legal challenge. He also felt the city could adopt the 2002 open space plan. He added that anything that restricts PUDs is counterproductive to what the Council is trying to do. In the vote that followed, the motion was defeated by a vote of 2-3 with Messrs. Knapp and Engels and Ms. Greco opposing. Mr. Miller said that interim zoning has failed and is no longer in effect. Mr. Stitzel said that there is nothing currently before the City Council regarding interim zoning and the city is under the LDRs. 5. Executive Session: Mr. Knapp moved that the Council adjourn and reconvene in executive session to discuss personnel and real estate transactions and to resume regular session only for the purpose of adjournment. Ms. Emery seconded. Motion passed unanimously. 6. Regular Session The Council returned to regular session. Ms. Emery moved adjournment. Mr. Knapp seconded. The motion passed unanimously. The council adjourned. Clerk eCOSENVIRONMENT I COMMUNITY I OPPORTUNITY I SUSTAINABILITY A SUSTAINABLE FUTURE -- CRITTENDEN COUNTY DRAFT 6-24-2011 ECOS:A Sustainable Future for Chittenden County Common Goal Statements The following goal statements were developed after reviewing 60 planning documents that have applicability to Chittenden County. These planning documents included municipal plans, regional and organizational plans,and state agency policy documents. In total, about 2,500 statements were collected. They covered the spectrum from very broad vision statements to specific objectives in a specific neighborhood. For the purpose of organizing our shared goals,five broad categories were created. Within these broad categories specific topic areas are listed. It is intended that these five categories also provide a structure for reviewing the work of the ECOS project and for forming work groups. During a retreat on May 25th,2011, Steering Committee members reviewed and developed these draft goal statements for public review. These goal statements are intended to be broad in nature and to capture the implementation work that we all will undertake to improve the future of Chittenden County. They will also be used to develop indicators that will gauge our progress towards achieving these goals and prioritize implementation actions. These goals may be adjusted as needed as the process progresses. Please go to http://ecosproject.com/goals to review and provide comments on these draft statements. While reading and revising these statements, please keep in mind the following definitions. Goals are the general, long-range aims of the community; Strategies are more specific sub-elements of goals, usually providing measurable, mid-range objectives and/or basic methods for achieving the goals;and, Actions are the actual tasks to be accomplished that might include capital investments, program investment and delivery, or legislative changes. Categories/Work Groups: Built Environment:Transportation, Housing and Employment,Water Supply,Waste Water, Historic Preservation, Recreation Economy:Workforce Education, Employment, Economic Development, Fiscal Responsibility Energy and Telecommunications: Efficiency,Conservation,Generation and Transmission, Demand, Alternatives, Broadband Environmental Systems and Natural Resources: Environmental Quality,Aesthetics,Water Resources Chittenden County Regional Planning Commission 110 West Canal Street,Suite 202 Winooski,VT 05404 802-846-4490 ecosproject.com ENVIRONMENT I COMMUNITY I OPPORTUNITY SUSTA1NABILITY eanA SUSTAINABLE FUTURE FOR CHITTENDEN COUNTY 2. Encourage and reward the generation and use of renewable energy sources and foster distributed environmentally responsible energy generation_ 3. Energy production,transmission,and distribution infrastructure in Chittenden County should be efficient, reliable,cost-effective,and environmentally responsible. 4. Ensure equal access to appropriate and affordable communication services for all. Environmental Systems and Natural Resources: Environmental Quality,Aesthetics,Water Resources 1. Conserve, protect and improve the health of native plant,fish, and wildlife. 2. Protect and enhance working landscapes specifically agricultural and forestry land uses. 3. Protect the valued scenic and recreational resources of the mountains,forests, lakes, rivers,and other natural areas. 4. Improve or restore the health of the natural environment where it has been damaged or degraded. 5. Enable access to and appropriate use of open land and recreational resources,both public and private. 6. Reduce emissions of Federal and State-identified local and global air pollutants,and greenhouse gases. 7. Conserve water resources and aquatic ecosystems; use clean water appropriately; protect and improve water quality,addressing Federal and State-identified pollutants of concern. 8. Promote wiser consumption and improved use of waste through increased resource recovery and recycling. 9. Improve collaboration with neighboring communities regarding protection of important natural features and environmental systems. Social Community:Health,Education, Life Skills,Social Equity,Governance,Culture&Arts, Recreation, Public Safety,Civic Engagement. 1. Improve the ability of Chittenden County residents to access healthy food and engagement in physical activity in their daily lives. 2. Provide diverse recreational and cultural opportunities for all residents. 3. Increase the use of and access to school facilities for multiple functions that serve the entire community. 4. Provide youth with high-quality education and social supports. 5. Provide lifelong learning opportunities for all. 6. Improve collaboration between employers,schools,and community organizations to ensure that affordable,quality child-care services (including family providers) are available to meet the different needs of households. 7. Increase active individual and organizational participation in all levels of government by ensuring that government processes are open,transparent,and accessible. 8. Coordinate governmental efforts among town, regional,and school representatives. Chittenden County Regional Planning Commission 110 West Canal Street.Suite 202 Winooski.VT 05404 802-846-4490 ecosproject.com eCOS NEWSLETTER A SUSTAINABLE FUTURE Volume 1 • July 2011 roa CHITTENDEN COUNTY THE PROJECT 'ECOS denCouM-""A Sustainable Future for ABOUT Chittenden County",represents a Future-a- E Events n t s generation opportttnit,to engage citizens,organizations and municipalities in a conversation U p e o m i n g about the future of our communities and the region as a whole.Funded with s3 million grant The project is based on a cooperative agreement Todd ai Ma on Street spotter on .Steering Committee, from the United States Department of Housing among members of a project July y pm at Main Steel landing and Urban Development Sustainable Communities film House Bent +Oa well ast e40i non profit institutional and Project(with co-sponsorship from the EPA and U.S. County gallofthel9municipalitiesinC 'tten en year project is designed to prioritize atiion The end installment of and imple 3 en P J govemmental agencies and organizations.August ECOS speaker ser es Steering Committee will guide the activities and implement regional sustainable community Committee development initiatives.The project is not starting ro e�The Steering from scratch,but rather is building upon all of the associated with the P 3rd installment of is meeting quarterly over the next 18 months. September ECOS speaker series planning work done to date. Public workshop for ?he Proj is beia�azeomPlhed through five phases: Sept.12,13,14 review of goals PROJECT PHASES is,3 Indicators,4)Prioritizing t)Goals,2)Data�lys' ) Deadline ifnr and 5)Implementing the highest priority actions.The results of September 15 commenting on goals Implementation pmenct will be provide the basis for updating the Chittenden County Regional Plan,the this project will nation Plan,Burlington's Legacy Action Plan, Chittenden County Metropolitan Transpo Steering Committee meeting on Industrial Corpration's Comprehensive Economic Development October 26 to review analysis report and Greater Burlingt and implementation of other state,regional and Strategy as well as being used in the updating municipal planning efforts. ECOS: Behind theHeine In this first phase of the project, the Steering distribution list(please see ecosProct.com to get thebepresented to the Steering Committee at the end Committee has drafted goal statements for public on the email list). The draft analysis reports will review. Theeal pictareasf have finitiallyisc been ember These intops five areas)or easeBuilt Environment and Deussion of cember,2 ..public he Wised reporturing s will be accepted by the Steering Committee in January. These topic areas are: 1) P- (Housing Transportation and Infrastructure); 2) Economy (Workforce Education and Economic Phase 3 is the development of indicators that will Development);3)Energy and Telecommunications; provide show all of us how well we are achieving 4) Natural Environment and Natural Resources our goals.The draft indicators will be presented in and 5) Social Community (Health, Education January with public review in February and March, Governance,Social Equity)• These goal statements 2.012. The Steering Committee will approve the : provide the basis for indicators that will increase indicators at their April meeting accountability for reaching the goals and guide the Phase 4 is prioritizing actions to achieve our prioritization of the actions that will be taken toof :J x_- * .. to achieve the community's goals. common goals. The first draft actions sched fill f r Presented in April 2012 with approval These draft goal statements were drafted after the October Steering Committee meeting reviewing 6o planning documents and about ` `fi.:° �-' 2500 statements in those documents.But that was phase 5 is implementing the actions. The Steering only the beginning To ensure the development of Committee will decide upon the prioritized actions ;k. shared priorities,the ECOS Project now needs the to fund near the end of 2012 with S280,000 of federal +,'..:. involvement and input of the broad community to funding budgeted as well as other resources that .4 `" '='_`� review and refine these goals-and that includes may be applicable. everyoneu -residents populations, and ethnically and culturally diverse populations,youth and students A key component of the work in each of these phases people and local officials. The will be the integration of public comments and ideas as well ase business and to Want More? ECOS website(tooeviewct. is now acce the goalle t reflect shareden implementation priorities for participants to review and comment on the goal develop a common Vision for the regions future statements,and will provide the portal to comment The initiative includes a comprehensive outreach website, phases of the project. The component to engage Chittenden County citizens with the of all ages and backgrounds in the development Face Check out the wCOS deadlinea contributercomments all IA for is September at their of the goals outcomes. p more information and Twitter to weighe for Steering Committee approving goalsof tis effort,projectt projectoalsandll use a wide Asv partty of information and it October meeting ttechniques(including art and artists)to reach-out is.." particularly in on what "sustainabilityto and involve different constituencies,p hall The second phase of the project is focused in the on data those groups and individuals who do not typically and your vision for the future. analysis to achieve common understandingoral resources, participate in public planning projects. eeosprojeet.eom areas of economic development, housing transportation, land use, and energy. 0 Working groups meetings will be held over the facebook.com/ecosproje two months to guide these analyses.T ese 0 @ecosproject meetings will be open to the public and will be advertised on the website and through the email Phase 4 Phase 5 Phase 3 Implementation Phase 2 Implementation . 'ions Phase 1 Indicators Priorities Project Goals Analysis . January-April cols _- September 2011 October-December 2011 present- Chittenden County Regional Planning Commission 110 West Canal Street.Suite 202 Winooski,VT 05404 802-846-4490 ecosproject.com MOS NEWSLETTER SUSTAINABLE FUTURE Volume 1 o July 2011 CHITTENDEN COUNTY ABOUT THE PROJECT The ECOS Project— r Chittenden County",`A epresents a onceSustainable u i coming Even S generation opportunity to engage citizens,organizations and municipalities in a convey about the future of our communities and the region as a whole.Funded with$i million g Todd Litman on Transportation 3 7 pm at Main Street Landing from the United States Department of Housing The project is based on a cooperative agr Film House, Burlington and Urban Development Sustainable Communities among members of a project Steering Con end installment of Project(with co-sponsorship from the EPA and U.S. representing all of the 19 municipalities in Chii t DOT),the 3 year project is designed to prioritize County as well as 40 non profit, institutioi ECOS speaker series and implement regional sustainable community governmental agencies and organization 3rd installment of development initiatives.The project is not starting Steering Committee will guide the ac nber ECOS speaker series from scratch,but rather is building upon all of the associated with the project.The Steering Cor planning work done to date. is meeting quarterly over the next 18 months L2,13,14 Public workshop for review of goals Deadline for PROJECT PHASES The project is being accomplished through five p nber 15 1) Goals,2)Data Analysis,3)Indicators,4)Prior commenting on goals Implementation Actions,and 5)Implementing the highest priority actions. The results Steering Committee meeting this project will be provide the basis for updating the Chittenden County Regional Plan, er 26 to review analysis report Chittenden County Metropolitan Transportation Plan,Burlington's Legacy Action Plan and Greater Burlington Industrial Corporation's Comprehensive Economic Developmer Strategy as well as being used in the updating and implementation of other state,region municipal planning efforts. Behind the Name In this first phase of the project, the Steering distribution list (please see ecosproct.con- Committee has drafted goal statements for public on the email list). The draft analysis reps , i It- t,,t 1 s _ _.. I review. The goal statements have initially been be presented to the Steering Committee at i - : ,l'<e:• divided into five topic areas for ease of discussion. of October, with public review during Nc ,,. �, i°, , t of -.1.- These topic areas are: 1) Built Environment and December, 2011. The revised reports a near"planetary culture"baser (Housing, Transportation and Infrastructure); 2) accepted by the Steering Committee in Jan and economics in fact `Earth Heusi Economy (Workforce Education and Economic s a transatie:of -.r . r ek wo k c-kos Development);3)Energy and Telecommunications; Phase 3 is the development of indicators t .r , -house".''Eco"is the English 4) Natural Environment and Natural Resources provide show all of us how well we are ac < ,, „it E our goals.The draft indicators will be pres( �:' '' and 5) Social C.oi^m�unity (Health, . ducation, moray are d:rt;red, l l,us the word ecas January with public review in February anc Governance, Social Equity).These goal statements , .:-- f h Inia>k:nd h rIn provide the basis for indicators that will increase 2012. The Steering Committee will appr accountability for reaching the goals and guide the indicators at their April meeting. ` - ria ,,_:::,1.,- - .. vLif prioritization of the actions that will be taken to Wne used _ a n acronym,m,ECOS achieve the community's goals. Phase 4 is prioritizing actions to achi a <� ,ies ^rn , ,.<ty.O ,, ,;t z> t common goals. The first draft of actions These draft goal statements were drafted after presented in April 2012 with approval schec reviewing 60 planning documents and about the October Steering Committee meeting. n:.M natural envininment,cc?n # . . i� 2500 statements in those documents. But that was Phase 5 is implementing the actions. The Ti., t,.,,,ern- , r is c: -. _.n., only the beginning. To ensure the development of Committee will decide upon the prioritized shared priorities, the ECOS Project now needs the to fund near the end of 2012 with$280,000 0 involvement and input of the broad community to funding budgeted as well as other resour review and refine these goals - and that includes maybe applicable. everyone - residents, minorities and ethnically and Sand Miller To: City Council 2011-12 Cc: Bob Rusten Subject: FW: Planning Commission input to the Draft Attendance Guidelines Hello Councilors: Sandy Dooley inquired of me as to comments/feedback from the DRB and PC regarding the attendance guidelines (item 10 on tonight's CC agenda). 's comments on the olicy I responded to her that I had been informed staff had not written up lby Paul Cr a today Paul C. has alpo just and would do so this morning. Below are the comments from the PC asprepared me the DRB had not put this on their agenda previously but are willing to do so and would do so at their Sept. 6th meeting if CC still wants their input. Sakjond "Savvy"Mee ICMA -Credentialed Manager City Manager City of South Burlington 575 Dorset Street South Burlington,VT 05403 Tel: 802-846-4107 Fax: 802-846-4101 E-mail: smiller@sburl.com Website: www.sburl.com From: Kelly Murphy Sent: Monday, August 15, 2011 10:23 AM To: Sandy Miller Subject: FW: Planning Commission input to the Draft Attendance Guidelines See below... From: Paul Conner Sent: Monday, August 15, 2011 10:13 AM To: Kelly Murphy Cc: jshaw5226@aol.com Subject: Planning Commission input to the Draft Attendance Guidelines Kelly, The Planning Commission met and discussed the draft attendance guidelines for committees, boards and commissions on July 26th. Their discussion and comments included: 1. Guidelines Relation to Attendance: The target of 50% attendance at meetings, at least for the Planning Commission, is too low. It should be higher that this for Committees/ Boards that hear regularly from the public at meetings. Perhaps instead, something more akin to the language used for the chairs and vice-chairs, such as"all members should strive for the highest possible attendance out of respect for the board and the City" 2. Guidelines Relation to Attendance: The Commission did recognize that that target attendance figure should be flexible to meet the expectations of different types of committees. Some committees in the city are more"task" oriented. For those groups, such as the Red Rocks Committee, "participation" in the committee in the form of 1 frequent site walks and reports to Recreation Department staff on maintenance of the Park may be equally or more important that attendance at meetings. It was suggested that the sentence could read: "Council believes that for an entity, and its members, to be most effective and efficient, members should attcnd participate in at least *** (*** percent) of the overall work of the entity. 3. Responsibilities (item 3): It is expected that staff will maintain these records on behalf of the Commission. 4. Responsibilities (item 5): It seems unnecessary to report on the effectiveness of the guidelines if they are working well. Also, consider removal of the last sentence of#5. 5. Responsibilities (item 6): It makes sense to look at the entire term of the volunteer, since that information is readily available. Paul Conner, AICP Director of Planning & Zoning City of South Burlington 575 Dorset Street South Burlington, VT 05403 (802) 846-4106 pconner@sburl.corn www.sburl.com/planning 2 City Council of City of South Burlington, Vermont Guidelines for Citizen Participation, as City Council Appointees, on City Boards, Commissions, or Committees in a Volunteer Capacity Introduction The City Council places immense value on the many contributions people make to our City's vitality and quality of life through their participation on City boards, commissions, and committees (entities). Furthermore, it is our goal to encourage participation in these entities by a wide variety of residents; for example, residents demonstrating an array of ages, locations of City residence, socio-economic circumstances, racial and ethnic backgrounds, and current employment situation.,,Wd b elieve this diversity will ^`t �,� 4S 4 enhance the vitality and quality of life in the City and contribute'tq'an improved work product with respect to each entity's fulfillment of its responsibilities!'r As Council actively encourages this diversity of participation, we are aware of the balance between our entities' need for full entity participation with their members other responsibilities and commitments. Due to this balance the City Council recognizes itsrresponsibility to establish guidelines to help clarify what is expected of people� serving on entities. To this end, the Council is herebydefiningsuch guidelines in draft rprm. Our intentis to make the guidelines compatible with.participation by City residents€roan "all walk s of life." ` lr 1it �.. Guidelines relating to Attendance yi 99zii' r1l � , a €*r € Div iti> ot Council is aware of and grateful that most"members of entities attend the vast majority, if not all, entity meetings. We applaud this level of commitment and encourage each knf , appointee to strive to achieve ths'target, when°personal circumstances make this practicable. `; � >. ; 0= Council believes t at for an entity, and its members, to be most effective and efficient, members should attend'at least half (50 percent) of entity meetings. However, Council does encourage participation rate*Aiigher than 50 percent since regular participation strengthens.team identity, leads to'a more equitable balance of workload sharing, and favors continuity in product;completion. Temporary conditions that make participation at the 50 perce�F level unattainable should be accommodated, when practicable. Very high attendaneeir'tes a e essential for individuals carrying out leadership roles (for example, chair on r chair). Guidelines relating to Participation "Member", as used below, refers to an appointed member of a City board, commission, or committee. For meetings to be as efficient as possible, and to thereby lessen time people need to be away from their other activities, Council believes that: SB City Board, Commission, and Committee Participation Guidelines DRAFT 06/06/11 Page 1 of 3 5. Annually, the chair of each City entity is responsible fort assessing whether these guidelines effectively support his/her entity in carrying out its responsibilities; and; when the assessment is negative, communicating this assessment to the City Council, along with proposed modifications to these guidelines. When the assessment is affirmative, the chair is also responsible for communicating this assessment to the City Council. Entity member attendance records and participation are one way to measure Guideline effectiveness. 6. Each year, when incumbent members of a City entity seek re-appointment by the City Council, City staff, as designated by the City Manager, shall provide a record of the entire entity's attendance at the entity's meeting during the past 24 months for the Council's use in decision-making reegardi' g the re-appointment. rt •,.sx s rills 7. Any City resident is encouraged to provide feedback to the City Council regarding the appropriateness and effectiveness of these guidelines. 8. The City Council shall, at least every48 months, review and, when it Teems necessary, modify these guidelines. itb t l r 11 � $ 40.111 till, 14104, 4, 1 „ 1.0 iiii 1 git,11, pp 1 oil li, 11011 loot. 411th li $ 10.1, �01111111111110101 , } ,,1111011111140114,1 111111 1fti tt li ti„, ,41$ 1. 11/11 °{T li DEp, ithil 11111 1111111111111 II 0 SB City Board, Commission, and Committee Participation Guidelines DRAFT 06/06/11 Page 3 of 3 Page 2 of 2 members of the City that it's a serious responsibility and one that needs to be taken seriously." 2. "It sounds fair to me! (1/2 of all meetings actually seems generous to me - I would think a higher attendance rate would be smarter." 3. "I think the idea of 50%+participation is a good thing and should be encouraged and I think the guidelines admirable. Likewise, informing the chair of a committee that one cannot attend is also I think worthwhile. However,there are times when this is not possible and also the reason for not attending might be personal. I think that people who look to serve on city committees are adults though and should be treated as such. Lack of attendance and non participation should not be tolerated as we are here to serve and represent our community. " 4. "Nothing jumped out at me except the way to be rid of non-attending, non-functioning Board members seems vague/weak. Should there be some steps outlined for removing member?" Sandy, I am also attaching the Library Board Bylaws that you may or may not have seen. They need to be amended since I see a few inaccuracies in them as it relates to responsibility for budget preparation. These were initially created prior to having a full time Library Director. As it works now, the Library Director is responsible for creating the Library budget with input from the Board. Louise Murphy Community Library Director South Burlington Community Library 540 Dorset Street South Burlington, Vt. 05403 Become a South Burlington Community Library fan on Facebook at: http://www.facebook.com/pages/Lake-Champlain-Regional-Chamber-of-Commerce/84889295 872? ref=ts#!/pages/South-Burlington-Community-Library/163 5 3 97503 59286 This email may contain information protected under the Family Educational Rights and Privacy Act (FERPA) or the Health Insurance Portability and Accountability Act(HIPAA). If this email contains confidential and/or privileged health or student information and you are not entitled to access such information under FERPA or HIPAA, federal regulations require that you destroy this email without reviewing it and you may not forward it to anyone. This message has been scanned for viruses and dangerous content by MailScanner and CIamAV, and is believed to be clean. 7/28/2011 SOUTH BURLINGTON COMMUNITY LIBRARY BOARD OF TRUSTEES BY-LAWS Mission Statement The South Burlington Community Library will be an integral part of the community and high school life by providing recreational and informational materials for all ages. The library will sponsor programs to stimulate curiosity, and provide an atmosphere conducive to reading and discovery. Section 1 Name The board shall be known as the Board of Trustees of the South Burlington Community Library. Section 2 Purpose The Board of Trustees serves in an advisory capacity to the City Council.The Community Library Director,as a Department Head,reports to the City Managers.The Board provides general oversight and functions as the governing body over the affairs of the Community Library. The Board of Trustees ensures the preservation and enhancement of the South Burlington Community Library for the good of the community as well as the high school. The Trustees are directly responsible for public library service for the residents of the city,ensuring a facility that meets their needs. The Trustees have responsibility for good fiscal management. They will keep apprised of the latest developments in library science that will benefit the community and work to bring about enrichment of the Library. The Board will be aware of the vital importance of the reputation of the Library and its uniqueness in the State of Vermont. The Trustees have the ultimate responsibility of safe- guarding the residents'right to read what they choose. The Trustees will assure the Library fulfills that right and gives impartial service to all. Section 3 Membership a. Seven Trustees are appointed to the Board by the South Burlington City Council. Trustees will be appointed for 3 year terms,with no more than three Trustees, or fewer than two Trustees, subject to appointment each year.The Library Director is an ex- officio member of the 1 b. The Community Library Director shall keep the Trustees informed on a periodic basis (quarterly at a minimum) of expenditures made under the current fiscal year budget. c. _ Unrestricted gifts may be accepted at the discretion of the Library Director. Any gift(money or materials)over$1000 with any restriction must be presented to the Board of Trustees for its consideration. All gifts of materials must comply with the Community Library Materials Selection Policy. d. The Board will authorize the annual payment of dues for its members in the Vermont Library Trustees Association and any other state or national Organization as deemed appropriate by majority vote of the Board. Section 8 Amendments These By-Laws may be amended by a two-thirds majority vote of the members of the Board,provided that the proposed amendment shall have been included in the notice of the meetings. Amendment 1 Section3 a. Up to nine Trustees may be appointed to the Library Board by the South Burlington City Council. Approved by the Trustees 7/14/2003 3 - Page 1 of 1 Kelly Murphy From: Paul Conner Sent: Monday, August 08, 2011 1:58 PM To: Kelly Murphy Subject: FW: Draft Attendance Policy Hi Kelly, This, from the Natural Resources Committee. Paul Conner, AICP Director of Planning &Zoning City of South Burlington 575 Dorset Street South Burlington, VT 05403 (802) 846-4106 pconner@sburl.com www.sburl.com/planning From: cerulean171©comcast.net [mailto:cerulean171©comcast.net] Sent: Friday, July 29, 2011 4:07 PM To: Paul Conner Cc: Beth Thorpe; Jonathan Miller; Laurel Williams; Cathyann LaRose; Russell M. Agne; Marie Ambusk""Elizabeth Milizia Subject: Draft Attendance Policy July 29 2011 Paul Conner, City Planner South Burlington Department of Planning and Zoning South Burlington, VT 05403 Dear Mr. Conner, This message is a response to your request for comments on the Draft Attendance Policy you sent to our committee for review and comments. After reviewing the document at our last meeting, the Natural Resources Committee (NRC) find all the points reasonable and agreeable except for point 2) in the Guidelines Related to Participation. We believe that specifying the reason why a member will be absent from a meeting is not required. Merely stating that we will not be present should be sufficient. We are a motivated committee and none of us felt that we ever missed a meeting for any reason that was not thoroughly justified. If you have any questions on our comments, please do not hesitate to contact me at your convenience. Sincerely, Peter Jones, Chair South Burlington NRC 8/8/2011 DRAFT attendance policy-comments June-July 2011 Forwarded comments from Recreation Path Committee, Recreation & Leisure Arts Committee, and Red Rocks Committee I think that missing 3 meetings (with no notice) is generous. Jennifer K. Here are some first notes on the draft policy. David J. The chair of each City entity should review at least every six months, members'attendance for the entity s/he chairs... If the entity employs a quorum to conduct business, the attendance requirement should be higher than 50%of the meetings. THE POLICY FROM SANDY LOOKS FINE- AND WHAT SHOULD BE EXPECTED FOR SOMEONE ON A COUNCIL. LISA Y The policy per se seems OK to me but it does raise the question of why does the City need it. If the real issue is that the Council is concerned with the direction that a particular group is proceeding, then this policy will have little effect. The Council has the right and responsibility to provide direction to any individual or group that acts on the behalf of the City if it has concerns regarding the activity that is taking place. The recent and continuing discussions regarding growth have raised the question as to whether the DRB is exercising its authority to the extent desired. My understanding is that the DRB believes that it is legally restrained from doing what many want to see happen. If this is the case then let's get the issue on the table publicly and allow the public to understand what is happening and why. If the DRB does have more authority than it is using then lets publically document that reasoning so that they can use the authority without being concerned that they have placed the City in a bad position from a legal point of view. If on the other hand the DRB position is determined to be legally correct then it is the Council's responsibility to see that the zoning or whatever is changed to meet the desires of the City. The DRB should not be criticized if what they are doing is upholding the law as it has been explained to them. On the broader issue I would support some zoning changes that would force more gradual transitions from one residential zone to another that could not be over ridden by TDRs. Lou Bresee Re: the proposed attendance policy: I'm not sure if it's needed or not-our committee seems to have good attendance -don't know about other committees. In reading the policy I felt it sounded demeaning. Perhaps if they worked on the wording it would be better. Thanks. Edie PS -when folks are interviewed for different positions it should be impressed on them the importance of attending every meeting.