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Agenda - City Council - 09/18/2012
4 114 33d S .0 t AGENDA SOUTH BURLINGTON CITY COUNCIL City Hall 575 Dorset Street SOUTH BURLINGTON, VERMONT Executive & Continued Deliberative Session 5:00 p.m. Tuesday, Sept. 18, 2012 Consider entering executive session to discuss personnel, contract negotiations and litigation and continue deliberative session on Interim Zoning applications. Regular Session 6:00 p.m. Tuesday, Sept.. 18, 2012 1. Agenda Review: Additions, deletions or changes in order of agenda items. 2. Comments and questions from the public not related to the agenda. 3. Announcements and City Manager's Report. 4. Consent Agenda Ja. *** Approve Minutes for August 6 and August 27, 2012. *** Sign Disbursements. mac. *** Review Financial Statements for August 2012 (Deputy City Manager, Bob Rusten). *** Approval Entertainment Permits for the following: i. Carrie Premsagar Foundation - September 30, 2012. ii. Magic Hat - October 6, 2012. iii. Making Strides (American Cancer Society), Oct. 21, 2012 e. *** Appointment of Paul Conner, Director of Planning Zoning, to the Chittenden County Regional Planning Commission Planning Advisory Committee (PAC). 5. Update on Airport Strategic Planning Committee (Sandy Miller, City Manager) and the Airport Commission (Gene Palumbo, South Burlington Representative to the Airport Commission). 6. Update on Discussions Regarding Railroad Crossings— Holmes Road (Sandy Miller, City Manager and Bob Rusten, Deputy City Manager). **' Interim Zoning- Continued Public Hearings: • Continued Public Hearing for Interim Zoning Application # IZ-12-06, John, Larkin 40 unit PUD (phase 1 of 71 unit project), 201 Allen Road. 8. *** Introductory Discussion Regarding Reviewing and Possible Revision of City Council Priorities (City Councilors and Staff). 9. Other Business a. Items held from the Consent Agenda b. Items Council may wish to place on a future agenda. c. Other? 10. Consider entering executive session for discussion of personnel matters and litigation and continue deliberative session on Interim Zoning applications (if needed). Respectfully Submitted: Sanford I. Miller City Manager Attachments Included ### Attachments Sent Separately or Previously South Burlington City Council Meeting Participation Guidelines City Council meetings are the only time we have to discuss and decide on City matters. We want to be as open and informal as possible; but Council meetings are not town meetings. In an effort to conduct orderly and efficient meetings,we kindly request your cooperation and compliance with the following guidelines. 1. Please be respectful of each other(Council members, staff, the public). 2. Please raise your hand to be recognized by the Chair. Once recognized please state your name and address. 3. Please address the Chair and not other members of the public, staff,or presenters. 4. Please abide by any time limits that have been set. Time limits will be used to insure everyone is heard and there is sufficient time for the Council to conduct all the business on the agenda. 5. The Chair will make a reasonable effort to allow everyone to speak once before speakers address the Council a second time. 6. The Chair may ask that discussion be limited to the Councilors once the public input has been heard. 7. Please do not interrupt when others are speaking. 8. Please do not repeat the points made by others, except to briefly say whether you agree or disagree with others views. 9. Please use the outside hallway for side conversations. It is difficult to hear speaker remarks when there are other conversations occurring. Public Sign- In Setp 18, 2012 City Council Meeting Please Print Name Name Name 1 fr/(444., (.1) /5s4IIW 18 35 2 ltfiGLrjk/11 ,Gcf` 19 36 3 p 20 37 4 21 38 5 �e1 A 22 39 6 � , �, 23 40 7c 6,,VV,H-'e PAY 41 8 42 9 26 43 10 27 44 11 28 45 12 29 46 13 30 47 14 31 48 15 32 49 16 33 50 17 34 51 CITY COUNCIL 6 AUGUST 2012 The South Burlington City Council held a regular meeting on Monday, 6 August 2012, at 6:00 p.m., in the Conference Room, City Hall, 575 Dorset St. Members Present: R. Greco, Chair; S. Dooley, P. Engels, P. Mackenzie Also Present: S. Miller, City Manager; R. Rusten, Deputy City Manager; Chief T. Whipple, Police Department; J. Rabidoux, Director of Public Works; K. Murray, I. Blanchard, City Hall Staff; J .Louisos, B. Stuono, Planning Commission; J. Stuart, J. Olesky, B Cimonetti, J Connelly, S Dopp, M. Young, K. Whippy, S. Goren 1 Executive Session: Ms. Dooley moved the Council meet in executive session to discuss personnel, contract negotiations, and litigation and to continue deliberative session on Interim Zoning applications. Mr. Engels seconded. Motion passed 4-0. Regular Session: Mr. Engels moved the Council exit executive session. Ms. Dooley seconded. Motion passed unanimously. 1. Agenda Review: Mr. Miller advised that the Minutes of 16 July would not be available in the Consent Agenda due to a corrupted file. 2. Comments & Questions from the Audience, not related to agenda items: Mr. Goren said he has a food trailer on Lime Kiln Road and was told that because of the time-frame for approval, he couldn't have tables and chairs for customers but could have only a peddler's license. He said his customers are asking for seating, and he would love to provide this for the rest of the season as the previous owner of the business had. He said this situation is causing him to lose money. Mr. Miller said there is no authority for the Council to do this. The Ordinance could be changed, but this would still be a 2-month process. Mr. Miller said he would check to see if there was an appeal from the previous owner. 3. Announcements & City Manager's Report: Ms. Dooley: Had the second meeting of the Affordable Housing Committee and finished review of the scope of work for the consultant. The Committee will be touring some affordable housing. CITY COUNCIL 6 AUGUST 2012 PAGE 2 Mr. Engels: The Form Based Codes Committee will meet at noon on Thursday. Ms. Greco: Met with residents of Harbor View at their request to discuss the Clerk issue. Also met with the "Stop the F-35s"coalition. Letters have been sent to the Congressional delegation requesting the maps and scoring sheets used by Air Force. Nick Germanos said the final EIS is completed and is being circulated in the Air Force. Was contacted by Gene Richards regarding airport noise proposals. The Sustainable Agriculture Committee should be ready for an RFP next week. 4. Consent Agenda: The Minutes of 2 July and the National Guard right-of-way item were removed from the Consent Agenda at the Council's request. Ms. Dooley moved to approve the Consent Agenda minus the above two items. Ms. Mackenzie seconded. Motion passed unanimously. Ms. Greco noted residents' concern about the National Guard road and whether it is related to the F-35s. Mr. Rabidoux explained that this is part of a base security upgrade project which includes a new security entrance checkpoint and moving the road further from 2 large tanks of jet fighter fuel for safety. Mr. Engels moved to approve the new National Guard Avenue right-of-way as presented. Ms. Mackenzie seconded. Motion passed unanimously. 5. Presentation from the Community Gardeners: Members reviewed the history of the gardens and noted that in 2011 they were moved to another location by the National Gardening Association. They met with NGA several times and resolved some issues, including the fact that some garden space was not usable. They were moved to a better location with more accessibility to water. They also got USDA to do a soil test and found the soil has a very clay base. The Community Gardens now have 37 plots and 45 gardeners, most of whom live within a mile and most of whom are over 50. There are 15-20 people on a waiting list. The group's goals include: • CITY COUNCIL 6 AUGUST 2012 PAGE 3 1. Providing a venue for more garden locations in the city 2. Providing recreational opportunities 3. Enhancing awareness of state history 4. Fostering learning, especially in the areas of food and nutrition 5. Providing a place for solitude and reflection. Mr. Engels asked if there is a plan to move the group again. Members said there is, by 2015. They have had the soil tested in the new location and it is worse than what they now have. Ms. Greco asked if city-owned land can be identified, would the group be willing to go there on a "forever basis." Members cited the uniqueness of the present location with its proximity to other gardens. 6. Briefing on the 2012 USA Triathlon to be held 18-19 August: Mr. Cimonetti noted that Triathlon is an Olympic sport which had a photo finish last week. The local event is over the same distances. Last year, events were held on one day with 2 championships. The Olympic distance events included a .9 mile swim, a 26+mile bike ride and a 6.2 mile run. The Sprint Championship was half of those distances. Over 2500 people participated last year. Mr. Cimonetti noted that the USAT did an economic study after last year's event and found that the economic impact on the area was $4,500,000, with a majority of rooms and meals located in South Burlington. This year, the Committee was asked if they could accommodate more participants. The way to do that was to have the event over 2 days, with the Olympic distance on one day and the Sprint event on the other. There are 2400 entrants in the Olympic distance event and 1300 in the Sprint event. Mr. Cimonetti then reviewed the impact of events on South Burlington, including the Olympic distance bike course which uses the eastbound lane of I-189 and parts of Dorset St. and Swift Street. The swim and sprint events are entirely within the City of Burlington. On Saturday, there will be road closures between 8 a.m. and 11:45 a.m. The I-189 eastbound lanes will be closed all of that time, and there will be "rolling closures" throughout the event. A complete list of closures will be in The Other Paper, The Shelburne News, the Free Press and Front Porch Forum. Chief Whipple added this information will also be on the city's website. Mr. Cimonetti said there will be a lot of volunteers and paid help from the South CITY COUNCIL 6 AUGUST 2012 PAGE 4 Burlington Police, Public Works, Fire Department, etc. Police support is paid for and has a positive effect on the city's budget. Ms Dooley noted that Mr. Cimonetti received a reward for his leadership in this effort. Mr. Cimonetti said they have all learned what it takes to attract a major event. 7. Interim Zoning - Continued Public Hearings: A. Continue Public Hearing for Interim Zoning Application #IZ-12- 07, Rye Associated, 52 unit PUD with 20,000 sq. ft. of commercial space in 4 buildings: It was noted that the applicant had asked to continue. b. Continued Public Hearing: Interim Zoning Application #IZ-12-08, 900 Dorset Street: Mr. Olesky said they have no additional written information to submit. Ms. Greco noted the Council has not had time to deliberate and will provide the applicant with some of their concerns. Mr. Olesky noted the applicant is willing to reduce the size of the parking lot and provide additional landscaping. It is their intent to extend the existing hedgerow. The applicant is also interested in doing something with a community garden and could provide some space for the Community Gardeners. Mr. Olesky said they have a problem understanding what form based codes will mean for this area. Mr. Engels said it hasn't yet been determined what form based codes will look like for the rest of the city. Ms. Dooley asked if"equitable"housing is "affordable housing." She said the Council is looking for ways in which the development will address the goals of interim zoning. Mr. Olesky said this is very difficult to do when no specifics are provided by the Council. Mr. Engels then moved to continue IZ-12-08 until 20 August. Ms. Dooley seconded. Motion passed 4-0. c. Continued Public hearing: Interim Zoning Application #IZ-12-09 , John Larkin, 5 lot subdivision, 200 Allen Road: CITY COUNCIL 6 AUGUST 2012 PAGE 5 The applicant was not present. Mr Engels moved to close the public hearing. Ms. Mackenzie seconded. Motion passed 4-0. Ms. Greco said the Board will render its decision in 45 days. 8. Interim Zoning - New Applicant and Public Hearing: A. Public Hearing: Interim Zoning #IZ-12-10, John & Kathleen Pennucci, two lot subdivision, 1721 Dorset Street. Mr. Stuart said the property is just east of Dorset Farms. The applicants propose to create 2 lots, one of 1.7 acres with an existing homestead, and the other of 8 acres which is not planned for development. The plan is to sell the lot with the existing homestead. Mr. Stuart said the topography is relatively flat, primarily Vergennes clay soil. There could be agriculture when and if the remaining land is developed. There is municipal water and there will eventually be municipal sewer. There is now an on-site system that should be replaced. This plan had originally been approved but the mylar was never filed. Ms. Greco asked about addressing the interim zoning goals. Mr. Stuart said that realistically, lot #1 is already developed. It is not suitable for agriculture except for the occupant. The other parcel is ideal for that. The intent is to sell lot #1 and keep lot#2 with no development. Ms. Dooley moved to continue IZ-12-10 until 20 August with an option to deliberate in between. Mr. Engels seconded. Motion passed 4-0. 9. Discuss Scheduling Additional Interim Zoning Applications for public hearings: Mr. Miller said there are 2 new applications to schedule for public hearing. Members agreed to add these to the 4 September agenda. 10. Consider Scheduling a Public Hearing for 27 August on the TIF District Plan and Introduce a Resolution to Create a TIF District and authorize submittal of an application to Vermont Economic Progress Council: 1 _• CITY COUNCIL 6 AUGUST 2012 PAGE 6 Mr. Miller said staff is asked to schedule a public hearing for 27 August. This will be advertised in The Other Paper. The city is anxious to move this process forward. Ms. Blanchard said an overview of the plan will be presented on 20 August. Ms. Dooley noted a mix up between "east" and "west" sides of Dorset St. This will be corrected. Ms. Dooley moved to set a public hearing for 27 August at 6 p.m. or soon thereafter. Mr. Engels seconded. Motion passed 4-0. 11. Other Business: a. Mr. Young asked for an explanation of items C, E and F on the Consent Agenda. Mr. Miller said#C requires an in-kind match (no cash) and will help expand services of the Criminal Justice Center. This is very helpful for the Police Dept. The addition to the payroll is covered by the grant. When the grant runs out, it will be up to the City Council to decide whether to continue the position or not. On item #E, consultants met with the Energy Committee and staff. Their recommendation is to use Encore Development as the city's preferred developer. Each project must come to the City Council for approval. There is no immediate expenditure. There will be no projects that do not provide a positive cash flow to the city. #F would put over$64,000 from the FY12 budget into a reserve fund. This was budgeted for this purpose. This will allow purchase of equipment when it is needed. b. Minutes of 2 July: It was agreed to hold these minutes until the correct motion could be added. Ms. Greco noted that with regard to the Minutes of 26 July, there was no attempt to avoid a public meeting by going to the Guard HQ in twos. This was a Guard request which didn't want a public meeting on their site because of security concerns. She noted the Guard would like to talk with the Council. Members said this would have to be a warned meeting. Mr. Miller said the city would also notify the Airport and the Burlington and Winooski Mayors' offices. CITY COUNCIL 6 AUGUST 2012 PAGE 7 Ms. Mackenzie said it behooves the city to have its ducks in a row first and know what issues they want to move forward on first. As there was no further business to come before the Council, Ms. Dooley moved to adjourn. Ms. Mackenzie seconded. Motion passed 4-0. The meeting was adjourned at 7:55 p.m. Clerk u/ CITY COUNCIL 27 AUGUST 2012 The South Burlington City Council held a regular meeting on Monday, 27 August 2012, at 5:00 p.m., in the Conference Room, City Hall, 575 Dorset St. Members Present: R. Greco, Chair; S. Dooley, P. Engels, P. Mackenzie, H.Riehle Also Present: S. Miller, City Manager; R. Rusten, Deputy City Manager; D. Kinville, City Clerk; I. Blanchard, Project Manager; M. Lyons, Assessor's Office; S. Stitzel, City Attorney; S. Dopp, M. Young, B. Stuono, G. Johnston, N. Simson, L. Vera, M. Picard, F. Johnston, G. Maille 1. Executive Session: Ms. Dooley moved the Council meet in Executive Session to discuss personnel, contract negotiations and litigation. Ms. Riehle seconded. Motion passed unanimously. Following the Executive Session, Mr. Engels moved that the Council exit Executive Session. Ms. Riehle seconded. Motion passed unanimously. Regular Session: 1. Agenda Review: Mr. Miller asked to add one additional warrant to the Consent Agenda. Members agreed. 2. Consent Agenda: A. Sign Disbursements Ms. Riehle moved to approve the Consent Agenda with the added warrant. Ms. Dooley seconded. Motion passed unanimously. 3. Public Hearing Regarding City Center Tax Increment Financing District and Possible Approval of Resolution Authorizing Submission of the Plan to the Vermont Economic Progress Council: Ms. Blanchard explained that the Tax Increment Financing District (TIF) is an economic tool to allow for infrastructure in the City Center. Ms. Dooley moved to open the public hearing. Ms. Mackenzie seconded. Motion passed unanimously. Mr. Young asked what the application fee is. Mr. Miller said the fee is $5000 plus $15,000 to hire a consultant to review the application. This is non-refundable. CITY COUNCIL 27 AUGUST 2012 PAGE 2 There was no further public comment. Ms. Mackenzie moved to close the public hearing. Ms. Riehle seconded. Motion passed unanimously. Mr. Miller then read the Resolution. Mr. Engels moved to approve the Resolution and Authorization to Certify as present. Ms. Dooley seconded. Motion passed unanimously. 4. First Public Hearing on City Council's Proposed City Charter Amendment regarding the South Burlington Community Library: Ms. Mackenzie moved to open the public hearing. Ms. Riehle seconded. Motion passed unanimously. Ms. Dooley read the amendment. Mr. Johnston said he has read the City Charter, and it speaks of Library Trustees and nothing else. Mr. Miller said that in discussing governance issues, they came upon the Hartford decision. Under statute, Library Trustees were responsible for hiring and day-to-day affairs of the Library. In discussing this with Library staff, everyone agreed that having the Library as a department of the city would be in everyone's best interest. The Library staff would have sole control over the content of the Library collections. Mr. Johnston said Charter changes are significant and should not be done precipitously. He felt this is not the only approach to the situation, and he wanted to be sure due diligence had been done. Ms. Greco said legal advise was that this is the way to go. Mr. Johnston said he is concerned that there is a potential loss of something he values very much. He noted that in several places the word "may" is used, which suggested the city might not have to consult with Library staff on important matters. Ms. Simson, Chair of the current Library Board, said the Board felt it had signed on as volunteers to act as advisors to the Library. The Hartford decision put them in a spot that would not benefit the Library(doing the day-to-day administrative work). The Library had been functioning well when it was believed it was a department of the city. They CITY COUNCIL 27 AUGUST 2012 PAGE 3 tried to achieve the same thing with the Charter change. The Library Board's job is to make sure the freedoms of the Library are maintained. She felt this Charter change does that. Mr. Miller said they had discussed the use of the word "shall" instead of"may" in the places indicated by Mr. Johnston. It was felt that this might preclude actions in an emergency situation (e.g., flooding). There is a Memorandum of Understanding that indicates every effort will be made to make joint decisions. There was no further public comment. Ms. Mackenzie moved to close the public hearing. Mr. Engels seconded. Motion passed unanimously. It was noted that the second public hearing on this proposed Charter change will be on 4 September, 6 p.m. 5. First Public Hearing on City Council's Proposed City Charter :amendment regarding the City Clerk position: Mr. Engels moved to open the public hearing. Ms. Riehle seconded. Motion passed unanimously. Ms. Vera said she has been a city resident since the late 1980's and currently serves on the Board of Civil Authority. She knows the City Clerk well and has been following this closely. She believes the City Clerk should be maintained as an elected position. She felt the city needs to heal, and cited the "flurry" of Charter changes which, she felt, undermines trust in City Hall. Ms. Vera said this is a very damaging discussion. She cited a trust factor in the checks and balances of having the City Clerk as an elected position. She also felt some of the arguments have been misleading. Another audience member strongly opposed the proposed amendment. He wanted specifics of any problems with the current arrangement. He felt the separation of powers was extremely important. He also felt that the problems in other towns which the Council has cited were the result of not having good audits. Ms. Picard, a resident of the city since 1953 and the former City Clerk for 25 years, said she was recently in the Clerk's office and saw the Council's written rationale for this Charter change posted in many places. She then cited her reasons for opposing the Charter change as follows: 1) In the other communities cited by the Council where the City Clerk is appointed, this becomes a political position. She felt politics should be kept CITY COUNCIL 27 AUGUST 2012 PAGE 4 out of South Burlington. 2) With regard to collection of tax money, the bulk of that money goes to the Tax Collector by mail. Less than 1% comes into the Clerk's office. 3. Nowhere in state statutes does it say"elected" or"appointed" city clerk. The city clerk follows state law, no matter what. 4) An appointed clerk is no less likely to embezzle than an elected clerk. 5) The City Clerk is connected to the community. If the voters don't think the Clerk is worthy of the job, they won't vote for him/her. 6) Regarding the hiring of relatives, there are a number of"relatives" who work for the city and are excellent workers. 7) Regarding the issue of keys, Ms. Picard asked if Council members would want everyone having a key to their offices. 8) City Council opinions should not be allowed in an official polling place, and City Hall is an official polling place. Ms. Kinville said she felt Ms. Picard did a good job responding to the Council's "paper." She said an elected Clerk is a public servant. An elected Clerk knows the citizens and puts them first. An elected Clerk is always available...when shopping, walking the dog, etc. An appointed City Clerk might not even be a resident of the city. She said the appointing of City Clerks in other communities has not stopped issues from happening. Ms. Kinville said all she had asked for was the ability to manage her staff. She never asked to go outside the union. Ms. Kinville thanked the Council for making this conversation come about. She said she gets stopped many times a day by people thanking her and supporting her. She has met people she would otherwise not have known and has a better connection with the people. She also noted there will be a mediation session on Friday. Mr. Engels said he was stopped by a citizen who felt Ms. Kinville's petition "flies in the face of open government." He noted that the Council originally proposed the Clerk position be appointed in 2000. He said it was Ms. Kinville's petition that prompted the Council's actions Ms. Kinville noted there have been times in the past when, without the City Manager's approval, she could not discipline her own employees. She also lost a valuable employee with a City Manager overreacted and there was "excessive discipline." Mr. Miller said he strongly objected to that characterization. Ms. Kinville said it took 8 moths to get rid of an employee who was a detriment to the office because a City Manager wouldn't approve dismissing that employee. Ms. Picard said every day when you pick up the newspaper there is something else wrong in South Burlington. It is embarrassing. She also felt people are losing their rights as citizens. She also felt appointed people would be afraid to come to a city manager with a CITY COUNCIL 27 AUGUST 2012 PAGE 5 problem for fear of losing their jobs. Ms. Lyons, a city employee and resident for 22 years said she doesn't feel threatened going to a supervisor. She said it is her understanding that Ms. Kinville wants her assistant clerks to be "at will" employees. She said this is confusing because what Ms. Kinville has written says her assistant clerks would be in the union. Ms. Greco said legal opinion is that the assistant clerks would be "at will" employees. Ms. Dooley then reviewed the history of how this issue arose. When Ms. Kinville brought her proposal to the City Manager, he brought it to the Council which asked the City Charter Committee to look at this issues. She said the Council was troubled by "practices that don't fit the 21st. Century. There is concern with removing collective bargaining rights from people who have had those rights for many years. Under the Council's proposal, the Council would hire the City Clerk, not the City Manager. The vault would be under the City Clerk but not the municipal office. Ms. Riehle said the previous Council had issues to resolve and went to the voters with hard information and hard solutions. They thought they were making steps to more open dialogue. This results in some people not liking what is said. Ms. Riehle said she believes changing the way the Clerk's office functions in South Burlington is "embracing the 21st Century." She did not feel that oversight and needed professionalism are guaranteed with elected officials. She appreciated that there are people who don't agree with this. Ms. Mackenzie said she views this through the same lens as managing large companies. You hire the best person and have yearly performance evaluations. She stressed that this is not a referendum on whether Ms. Kinville is a good person. It is not a referendum on whether the previous City Clerk was incompetent. This is moving forward. Ms. Greco said she sees the City Council as the elected body. The Clerk is an administrative requirement, the same as other departments. The City Council is responsible to the people. If people go to the Clerk with an issue, the Clerk has no power to fix it. The City Council has that power. She didn't understand why people are so concerned with having the position elected. She said the Council is not "copying" other communities, it is looking at best practices. Ms. Kinville cited a previous situation when there was discussion about the "openness" of people's financial status in relation to property tax prebates and rebates. She noted that she came down on the side of confidentiality. This was subsequently upheld by the Supreme Court. She also cited a situation when the City Manager wanted a floor vote CITY COUNCIL 27 AUGUST 2012 PAGE 6 regarding a storm water funding situation. Mr. Stitzel acknowledged that when asked for an opinion regarding the confidentiality of citizen's income information, they had said it was public information but you didn't have to aggregate it in certain ways. The Attorney General's office agreed. Ultimately, the Supreme Court ruled it was confidential information. Mr. Stitzel said the situation they faced was that if certain information was "improperly held," the city could be sued. I Ms. Dooley said the storm water situation involved a time constraint to get federal funds. There was later a regular elected to confirm the floor vote. Ms. Kinville responded that the warning time for the floor vote and the warning time to hold a special election would were the same so there was no need for the floor vote. Ms. Johnston, a 40-year resident, felt this is a very emotional issue, and to change a City Charter because of an emotional issue is not appropriate. She felt this is a power play by both sides. Mr. Young asked if the City Council on an annual basis hires all department heads or would this be specific to this position. Ms. Greco said that it would be only for this position. Ms. Dopp said it would help her to understand how things work in other departments in the disciplinary process. Mr. Miller said it is all pretty similar. A department head can issue verbal warnings and may issue written warnings without consulting him. When things get complicated (e.g., suspensions), department heads come to him. There may also be consultation with legal counsel. General guidelines have been discussed with all department heads. Mr. Maille said that when citizens vote for an elected official, there is an assessment of that person's performance. He asked how you would assess an appointed clerk, how you would get back to the City Council who would be making the appointment. Mr. Miller said there is a slight difference is it is a City Council appointment. He added that re- appointing is slightly different fro dismissal. He felt they would discuss issues, and that would be part of the record. He added that there is an appeal process to the City Council of a city manager's decision. Regarding the issue of keys, Ms. Greco asked how many keys there are to the Clerk's office. Mr. Miller said he has one, Mr. Rusten has one, the night "cleaner" has one, and there is one in a lock box. He added that there were a lot of keys at one time, and a year and a half ago the entire building was re-keyed. They current keys can't be duplicated. CITY COUNCIL 27 AUGUST 2012 PAGE 7 The City Clerk and her employees also have keys. This is a total of 7. Mr. Miller said only 3 people can get into the lock box. Ms. Kinville cited an instance when a person entered her office with a key, and she had not been notified. Mr. Miller said a member of her staff had been notified but did not pass the information on to Ms. Kinville. Ms. Greco then asked about the amount of money that goes through the Clerk's office. Mr. Rusten estimated that collected fees amount to about $300,000 a year. The actual amount of tax money can be confirmed. Ms. Picard asked if the City Clerk were appointed would he/she be adepartment he d. Ms. Greco said yes. Ms. Riehle then moved to close the public hearing. Ms. Dooley seconded. Motion passed unanimously. It was noted that the second public hearing on this Charter change and the first public hearing on Ms. Kinville's proposed Charter change will be on 4 September, 6 p.m. The second public hearing on Ms. Kinville's proposed Charter change will be on 6 September, 9 a.m. 6. Report on meeting with Congressional Delegation Staff Regarding Draft Environment Impact Statement for F-35A: Ms. Greco reviewed the history and noted that the meeting took place in Senator Leahy's office and lasted about an hour an a half. The purpose was to share ideas. She said the city covered some of their position points. She noted that Senator Leahy had said the F- 16s had gotten "quieter." This is not the case. The Air Guard has acknowledged the Fl6s have actually gotten louder. They then discussed maps and whether the line shrank or expanded and how many people would be affected. Mr. Miller said there seemed to be disagreement with the conclusions the City Council had come to from the data. He added that all 3 Congressional members support the F35s being bedded in Burlington. Ms. Greco said there was a question of how many houses have been taken down. It was said that there could be some money for insulation and noise mitigation for remaining homes. Ms. Greco said she also raised the issue of Chamberlin School, and they said there might be a problem with using this money for a school. CITY COUNCIL 27 AUGUST 2012 PAGE 8 Ms. Greco said they also talked about scoring errors and encroachment. Secretary Ferguson has acknowledged there was a mistake in scoring. The scoring sheet says there is no encroachment, which means there are no homes in the area. Her letter says there are homes in the area even though the scoring sheet says there are none. Ms. Dooley asked if this error would change the city's status as "preferred." Ms. Greco said she asked that Burlington be taken out of the first round of basing until the scoring can be straightened out because it is likely Burlington did not get the highest score. This would give the plane time to fly and be safer. They didn't like that at all and said no. Ms. Greco asked if it would make a difference if Senator Leahy came out against the F35s in Burlington and was told it would not. Mr. Miller said what he inferred was that staff would like to speak to their bosses about other types of noise mitigation. Ms. Dooley noted continuing issues of communication with the Airport and cited by a reference to priority for buying homes on the basis of"how close to the Airport" they are, rather than "first come first served," which is what the city had been told. There is also a question of use of a grant the Airport just received for"community improvement." Mr. Miller suggested the city might invite Airport officials in to discuss how the program began and how it is implemented. Members agreed they would like this on a future agenda. 7. Comments & Questions from the Public not related to Agenda items: No issues were raised. 8. Other Business There was no other business. 9. Executive Session: Ms. Riehle moved that the Council meet in executive session to discuss personnel and litigation. Ms. Dooley seconded. Motion passed unanimously. 10. Regular Session: As there was no further business to come before the Council, Ms. Dooley moved to adjourn. Ms. Mackenzie seconded. Motion passed. Clerk 14.1:)d 09/14/12 City of South Burlington Accounts Payable Page 1 , 09:28 am Check Warrant Report # cingalls Unpaid Invoices For Check Acct 1(GENERAL FUND) From / / To 09/18/12 Purchase Discount Amount Check Check Vendor Invoice Invoice Description Amount Amount Paid Number Date A & I A & I CLEANING SERVICE INC 3066 CLEANING - AUGUST 480.00 0.00 . /--/-- A & I A & I CLEANING SERVICE INC 3065 CLEANING - AUGUST 1200.00 0.00 . /--/- A C S AFFILIATED COMPUTER SERVICES 1819994 20/20 SYSTEM - JULY 2405.80 0.00 . /--/-- A C S AFFILIATED COMPUTER SERVICES 1819995 ADD INDEXING 784.50 0.00 . /--/-- A C S AFFILIATED COMPUTER SERVICES I 819992 20/20 SYSTEM - JUNE 2194.20 0.00 . /--/-- A C S AFFILIATED COMPUTER SERVICES I 819993 ADD INDEXING - JUNE 715.50 0.00 . /--/-- AAA AAA POLICE SUPPLY 23619 UNIFORMS 4087.00 0.00 . /--/-- AIRGAS AIRGAS EAST, INC 116269256 CYLINDER RENTAL 31.00 0.00 . /--/-- ALL ALL CYCLE WASTE INC 2064746 TRASH REMOVAL 892.26 0.00 . /--/-- ALL ALL CYCLE WASTE INC 2066940 TRASH REMOVAL 279.58 0.00 . /--/-- ALL ALL CYCLE WASTE INC 2066734 DUMPSTER 225.00 0.00 . /--/-- ALL ALL CYCLE WASTE INC 2066618 TRASH REMOVAL 127.03 0.00 . /--/-- ALL ALL CYCLE WASTE INC 2067072 TRASH REMOVAL 83.58 0.00 . /--/-- AMAZON AMAZON.COM CORPORATE CREDIT 236918105541 BOORS 159.43 0.00 . /--/-- AMAZON AMAZON.COM CORPORATE CREDIT 143609423778 BOORS 45.94 0.00 . /--/-- APEX APEX 09112012 REFUND - OVERPAYMENT 547.25 0.00 . /--/-- AUTOMAST AUTOMASTER 289165 PARTS 148.49 0.00 . /--/-_ BCN TELE BCN TELECOM INC 21154190 PHONES 1398.40 0.00 . /--/__ BEAUDO BEAUDOIN'S AUTO RADIATOR & 31781 REPAIR AC 150.00 0.00 . /--/-- BERGE BERGERON PROTECTIVE CLOTHING L 123989 UNIFORMS 13809.58 0.00 . /--/-- BIBENS BIBENS ACE 761046/3 CORD EXT. / WIRE 43.44 0.00 • /--/-- BIBENS BIBENS ACE 761076/3 SUPPLIES 42.91 0.00 . /--/-- BIBENS BIBENS ACE 760969/3 CLEVIS HOOKS 33.45 0.00 • /--/-- BIBENS BIBENS ACE 760028/3 INSECT KILLER 38.99 0.00 . /--/-- BIBENS BIBENS ACE 761036/3 MISC. PARTS 18.23 0.00 . /--/-- BIBENS BIBENS ACE 761043/3 BUILDING BAY POLES 35.77 0.00 . /--/-- BIBENS BIBENS ACE 761017/3 BRUSHES 21.96 0.00 . /--/-- BIBENS BIBENS ACE 761024/3 ROLLERS 27.46 0.00 . /--/-- BIBENS BIBENS ACE 761184/3 MAINTENANCE SUPPLIES 11.99 0.00 . /--/-- BIBENS BIBENS ACE 761166/3 WATER FOUNTAIN 55.25 0.00 . /--/-- BIBENS BIBENS ACE 761205/3 RETURNED SUPPLIES -36.22 0.00 . /--/-- BIBENS BIBENS ACE 760968/3 CONNECTOR 22.55 0.00 . /--/-- BIBENS BIBENS ACE 761293/3 MISC SUPPLIES 38.95 0.00 • /--/-- BIBENS BIBENS ACE 761256/3 DRILL BITS 15.48 0.00 . /--/-- BIBENS BIBENS ACE 761265/3 BOLT & CHAIN 63.69 0.00 • /--/__ BIBENS BIBENS ACE 761308/3 LOPPERS & EPDXY 35.07 0.00 . /--/-- BLUE TARP BLUE TARP FINANCIAL INC 26629091 VEHICLE REPAIR PARTS 114.98 0.00 • /--/__ BLUECR BCBS 09112012 REFUND - INS. OVERPAYMEN 147.10 0.00 . /__/__ BOUND BOUND TREE MEDICAL, LLC 80871498 MEDICAL SUPPLIES 79.68 0.00 • /--/-- BOUND BOUND TREE MEDICAL, LLC 80871497 MEDICAL SUPPLIES 1162.74 0.00 . /--/-- BOUND BOUND TREE MEDICAL, LLC B0869004 MEDICAL SUPPLIES 36.22 0.00 . /-_/__ SUCKHUR BUCKHORST FISH & JACQUEMART IN 00362.15.B-1 PROF. SERVICES - JULY 600.00 0.00 . /__/__ BURGESSE BURGESS, KIM 082812ELECT ELECTION 24.50 0.00 . /--/-- BURLDI BURLINGTON DIESEL FUEL PUMP SV W12365 MODULE 537.87 0.00 . /--/-- BUS BUS PARTS WAREHOUSE IN00453723 BUS PARTS 503.23 0.00 . /__/__ CAMERAS CAMERAS NETWORKING AND SECURIT 7429 DVR STORAGE 375.00 0.00 . /__/__ CARQUE CARQUEST AUTO PARTS 11141-16680 CARBURETOR MOUNTING -6.54 -0.13 . /__/__ CARQUE CARQUEST AUTO PARTS 11138-16909 INSTANT STARTING FL 19.74 0.39 . /__/__ CARQUE CARQUEST AUTO PARTS 11141-17643 FUSE 23.04 0.46 . /__/__ CARQUE CARQUEST AUTO PARTS 11138-16888 TRAILER BALL 12.37 0.25 . /- /- . 09/14/12 City of South Burlington Accounts Payable Page 2 09:28 am Check Warrant Report # cingalls Unpaid Invoices For Check Acct 1(GENERAL FUND) From / / To 09/18/12 Purchase Discount Amount Check Check Vendor Invoice Invoice Description Amount Amount Paid Number Date CARQUE CARQUEST AUTO PARTS 11138-17017 AUTO PARTS 241.60 4.83 . /--/-- CARQUE CARQUEST AUTO PARTS 11138-17058 FUSES 11.30 0.23 . /--/-- CARQUE CARQUEST AUTO PARTS 11141-17703 OIL FILTER 6.91 0.14 . /--/-- CARQUE CARQUEST AUTO PARTS 11141-16466 MISC. AUTO PARTS 74.04 1.48 . /--/-- CARQUE CARQUEST AUTO PARTS 11141-17204 AIR FILTER 24.06 0.48 . /--/-- CARQUE CARQUEST AUTO PARTS 11138-16741 GUN CLEANER 54.60 1.09 . /--/- CARQUE CARQUEST AUTO PARTS 11141-16669 CARBURETOR MOUNTING 6.54 0.13 . /--/-- CARQUE CARQUEST AUTO PARTS 11141-17210 AIR FILTER -22.32 -0.45 . /--/- CARQUE CARQUEST AUTO PARTS 11141-17111 OIL FILTER -2.13 -0.04 . /--/-- CARQUE CARQUEST AUTO PARTS 11141-16758 OIL FILTER 9.50 0.19 . /--/-- CARQUE CARQUEST AUTO PARTS 11138-17103 FOLDABLE ENGINE CRANE 350.00 7.00 . /--/-- CARQUE CARQUEST AUTO PARTS 11138-17100 WORKLIGHT 32.37 0.65 . /--/-- CARQUE CARQUEST AUTO PARTS 11138-17447 RUST SEAL 39.99 0.80 . /--/-- CARQUE CARQUEST AUTO PARTS 11138-17402 CUT OFF WHEEL 1.79 0.04 . /--/-- CARQUE CARQUEST AUTO PARTS 11138-17407 IGNITION SWITCH 17.79 0.36 . /--/-- CARQUE CARQUEST AUTO PARTS 11138-17544 CONNECTOR 7.99 0.16 . /--/-- CARQUE CARQUEST AUTO PARTS 11141-18172 FUEL PUMP 51.87 1.04 . /--/-- CARQUE CARQUEST AUTO PARTS 11141-18174 ELECTRICAL CONNECTOR 9.99 0.20 . /--/-- CARQUE CARQUEST AUTO PARTS 11138-17479 CUT OFF WHEEL 10.74 0.21 . /--/-- CARQUE CARQUEST AUTO PARTS 11138-17747 MINI BULBS 15.90 0.32 . /--/-- CARQUE CARQUEST AUTO PARTS 11138-17704 BULBS 27.70 0.55 . /--/-- CARQUE CARQUEST AUTO PARTS 11138-17762 LIGHTS 66.98 1.34 . /--/-- CARQUE CARQUEST AUTO PARTS 11138-17781 BALL JOINTS 146.61 2.93 . /--/-- CARQUE CARQUEST AUTO PARTS 11138-17787 BALL JOINTS -31.19 -0.62 . /--/-- CARQUE CARQUEST AUTO PARTS 11141-18252 FASTENERS 16.48 0.33 /--/-- CARQUE CARQUEST AUTO PARTS 11138-17583 PLASTIC DOME CAP 11.00 0.22 . /--/-- CARQUE CARQUEST AUTO PARTS 11141-18262 GROMMET 1.44 0.03 . /--/-- CARQUE CARQUEST AUTO PARTS 11138-17554 RETURN -48.31 -0.97 . /--/-- CARQUE CARQUEST AUTO PARTS 11141-17458 CIRCUIT BREAKER 5.99 0.12 . /--/-- CGLIC CGLIC 1415126 SEPTEMBER HEALTH CARE 90336.87 0.00 . /--/-- CHARLE CHARLEBOIS INC IC56956 SPEAKER 82.02 0.00 . /--/-- CHARLE CHARLEBOIS INC IC57259 OIL FILTER KIT 104.29 0.00 . /--/-- CHARLI CHARLEBOIS TRUCK PARTS INC 1222420051 PUSH-LOCK SWIVEL 42.02 0.00 . /--/-- CHITRS CHITTENDEN COUNTY REGIONAL SOL IVC019147 BIOSOLIDS 5258.41 0.00 . /--/-- CLARKS CLARK'S TRUCK CENTER 310237C KIT -96.98 0.00 . /--/-- CLARKS CLARK'S TRUCK CENTER 310773 SF•AT.kNT 23.76 0.00 . /--/-- CLARKS CLARK'S TRUCK CENTER 310237 KIT 648.37 0.00 . /--/-- CLARKS CLARK'S TRUCK CENTER 311099 BUZZER 98.20 0.00 . /--/-- COMCAST COMCAST 09010930F/12 STATION #1 INTERNET/CABL 170.43 0.00 . /--/-- COMCAST COMCAST 09010930PW12 HIGHWAY/DPW 107.00 0.00 . /--/-- COMCAST COMCAST 06210720PD12 P/D INTERNET 101.75 0.00 . /--/-- COMCAST COMCAST 08210920/P12 P/D INTERNET 126.84 0.00 . /--/-- COMCAST COMCAST 07010731H012 STATION#2 CABLE (REPLACE 119.19 0.00 . /--/- COMCAST COMCAST 09081007D/12 EMERGENCY CENTER 58.74 0.00 . /--/-- CROMWELL CROMWELL EMERGENCY VEHICLES 2012-095 GAS SHOCK 26.30 0.00 . /--/-- CROMWELL CROMWELL EMERGENCY VEHICLES 2012-211 RETURN - GAS SHOCK -18.30 0.00 . /--/-- CRYSTAL CRYSTAL ROCK LLC 08312012 F/D BOTTLED WATER 120.35 0.00 . /--/-- CURTISLUM CURTIS LUMBER 1209-299931 PLYWOOD & DRYWALL 132.93 0.00 . /--/-- DAMMH DAME, HILDA 082812ELECT ELECTION - 8.28.12 35.00 0.00 . /--/-- DINKLG DINKLAGE, JOHN 082812ELECT ELECTION - 8.28.12 31.50 0.00 . /--/-- 09/14/12 City of South Burlington Accounts Payable Page 3 09:28 am Check Warrant Report # cingalls Unpaid Invoices For Check Acct 1(GENERAL FUND) From / / To 09/18/12 Purchase Discount Amount Check Check Vendor Invoice Invoice Description Amount Amount Paid Number Date EASTER EASTERN INDUSTRIAL AUTOMATION 3758532 2-BOLT FLANGE 37.20 0.00 . /--/-- EASTER EASTERN INDUSTRIAL AUTOMATION 3759535 BALL BEARING 42.13 0.00 . /--/-- ENDYNE ENDYNE INC 102960 MAGIC HAT 55.00 0.00 . /--/- ENDYNE ENDYNE INC 102959 WEEKLY ANALYSIS 190.00 0.00 . /--/-- ENDYNE ENDYNE INC 102958 MAGIC HAT 55.00 0.00 . /--/-- ENDYNE ENDYNE INC 102957 WEEKLY ANALYSIS 190.00 0.00 . /--/-- ENDYNE ENDYNE INC 102956 MAGIC HAT 25.00 0.00 . /--/- ENDYNE ENDYNE INC 102955 WEEKLY ANALYSIS 215.00 0.00 . /--/-- ENDYNE ENDYNE INC 102954 MAGIC HAT 25.00 0.00 . /--/-- ENDYNE ENDYNE INC 102953 WEEKLY ANALYSIS 175.00 0.00 . /--/-- ENDYNE ENDYNE INC 102952 MAGIC HAT 25.00 0.00 . /--/-- ENDYNE ENDYNE INC 102951 WEEKLY ANALYSIS 215.00 0.00 . /--/-- ENDYNE ENDYNE INC 102950 WEEKLY ANALYSIS 175.00 0.00 . /--/-- ERDMANR ERDMANN, ROBERT 09112012 REFUND - INS. OVERPAYMEN 88.09 0.00 . /--/-- EYE EYE MED VISION CARE 1605414 VISION PLAN - SEPTEMBER 1094.41 0.00 . /--/-- FASTEN FASTENAL COMPANY VTBUR169832 MISC PARTS 28.42 0.00 . /--/-- FASTEN FASTENAL COMPANY VTBUR169754 PARTS 10.24 0.00 . /--/-- FIREETC FIRE TECH & SAFETY OF NEW ENGL 126886 LABOR FEES 92.00 0.00 . /--/-- FISHER FISHER SCIENTIFIC COMPANY 0668241 SUPPLIES 60.66 0.00 . /--/-- FOLEY FOLEY DISTRIBUTING CORP 084948 MAINTENANCE SUPPLIES 539.18 0.00 . /--/-- FOLLETT FOLLETT SOFTWARE COMPANY 1025092 LABELS 128.32 0.00 . /--/-- FRANKLINP FRANKLIN PAINT CO., INC. 115949 ROAD PAINT 213.54 0.00 /--/-- G & K SER G & K SERVICES 1295618678 UNIFORMS 91.24 0.00 /--/-- G & K SER G & K SERVICES 1295621165 UNIFORMS 91.24 0.00 /--/-- GALE GALE GROUP 97089223 BOOKS 236.89 0.00 . /--/-- GALLS GALLS, AN ARAMARK COMPANY 512381008 UNIFORMS 446.44 0.00 . /--/-- GALLS GALLS, AN ARAMARK COMPANY 512375223 UNIFORMS 179.33 0.00 . /--/-- GALLS GALLS, AN ARAMARK COMPANY 512369643 UNIFORMS 196.85 0.00 . /--/-- GALLS GALLS, AN ARAMARK COMPANY 512366192 UNIFORMS 25.00 0.00 . /--/-- GALLS GALLS, AN ARAMARK COMPANY 512381001 UNIFORMS 153.62 0.00 . /--/- GALLS GALLS, AN ARAMARK COMPANY 512375228 UNIFORMS 39.57 0.00 . /--/-- GALLS GALLS, AN ARAMARK COMPANY 512388608 NAMETAG 9.64 0.00 . /--/-- GALLS GALLS, AN ARAMARK COMPANY 512397458 UNIFORMS 89.67 0.00 . /--/-- GAYLOR GAYLORD BROTHERS INC 2076047 BOOKPLATE 116.79 0.00 . /--/-- GOT THAT GOT THAT RENTAL & SALES, INC. 01-080868-01 PAINT - ROADS 579.60 0.00 . /--/-- GRAIN GRAINGER INC, W.W. 9914708103 FILTER CARTRIDGE 73.94 0.00 • /--/-- GREEPW GREEN MOUNTAIN POWER CORPORATI 076784AUG12 HOLMES ROAD 538.98 0.00 . /--/-- GREEPW GREEN MOUNTAIN POWER CORPORATI 2025082812 PUMP STATIONS 3010.21 0.00 . /--/-- GREEPW GREEN MOUNTAIN POWER CORPORATI 2023082812 TRAFFIC LIGHTS 2450.29 0.00 . /--/-- GREEPW GREEN MOUNTAIN POWER CORPORATI 204506SEP12 BARTLETT BAY 9206.57 0.00 . /--/-- GSM GSM ENTERPRISES, INC. 220828009 BRAKES 410.22 0.00 . /--/-- GSM GSM ENTERPRISES, INC. 220821005 COOLANT 131.33 0.00 . /--/-- GSM GSM ENTERPRISES, INC. 220621006 ADJUST PIPE FROM FLOOR 67.50 0.00 . /--/-- GUAYJ QUAY, JOE SEPT 12 FIELD MAINTENANCE -SEPT 1500.00 0.00 . /--/-- HANNAFD HANNAFORD CHARGE SALES 4531 VEGETABLE OIL 71.92 0.00 . /--/-- HARTFORD HARTFORD-PRIORITY ACCOUNTS 6012811-3 LIFE/STD-SEPT 2012 3397.39 0.00 . /--/-- HARVEYH HARVEY, HELEN 08312012 REFUND - SECONDARY INS. 86.68 0.00 . /--/-- HAUN HAUN SPECIALTY GASES, INC 0265504 OXYGEN 25.28 0.00 . /--/-- HAUN HAUN SPECIALTY GASES, INC 8720314 OXYGEN 20.50 0.00 . /--/ -- HAUN HAUN SPECIALTY GASES, INC 265505 OXYGEN 86.86 0.00 . /--/-- 09/14/12 City of South Burlington Accounts Payable Page 4 09:28 am Check Warrant Report # cingalls Unpaid Invoices For Check Acct 1(GENERAL FUND) From / / To 09/18/12 Purchase Discount Amount Check Check Vendor Invoice Invoice Description Amount Amount Paid Number Date HAUN HAUN SPECIALTY GASES, INC 8713843 OXYGEN 32.00 0.00 . /--/__ HOFFCURT HOFF, CURTIS, PACHT, CASSIDY & 1 MEDIATION - 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JULY 567.00 0.00 . /--/-- KEMIRA KEMIRA WATER SOLUTIONS INC 9017292982 ALUMINUM SULFATE 1779.90 0.00 . /--/-- KEMIRA KEMIRA WATER SOLUTIONS INC 9017292981 ALUMINUM SULFATE 1163.56 0.00 . /--/-- KOCHMAN KOCHMAN, JENNIFER 082812ELECT ELECTION - 8.28.12 28.00 0.00 . /--/-- LEDUCD LEDUC, DAYNA 53030 REFUND - SOCCOR 30.00 0.00 . /--/-- LEEK LEE, KRISTEN 53289 REFUND - SOCCOR 30.00 0.00 . /--/-- 09/14/12 City of South Burlington Accounts Payable Page 5 09:28 am Check Warrant Report # cingalls Unpaid Invoices For Check Acct 1(GENERAL FUND) From / / To 09/18/12 Purchase Discount Amount Check Check Vendor Invoice Invoice Description Amount Amount Paid Number Date LENNY LENNY'S SHOE AND APPAREL 51065 WORK PANTS - PAROT 94.00 0.00 . /--/-- LENNY LENNY'S SHOE AND APPAREL 51066 BOOTS - PAROT 170.00 0.00 /--/-- LEVEL3 1 LEVEL (3) COMMUNICATIONS LLC 23066813 PHONES 668.86 0.00 /--/-- LEVINC LEVIN, CHARLES 08312012 TOWED VEHICLE IN ERROR 70.00 0.00 /--/-- LOVES LOWE'S 915015 LED SIGNAGE HARDWARE 484.09 0.00 . /--/-- LOWES LOWE'S 901566 4X4 BIKE PATH 6.97 0.00 . /--/- LOWES LOWE'S 902670 SPRAY PAINT 62.27 0.00 . /--/-- LOWES LOWE'S 902923 PARKS SUPPLIES 22.61 0.00 . /--/- LOWES LOWE'S 902857 SUPPLIES 31.96 0.00 . /--/-- MEYERS MEYER, SUSAN 53245 REFUND - GYMNASTICS 75.00 0.00 . /--/-- MILTON MILTON RENTAL & SALES CENTER I 01-281145-01 CHAIN & CLEVIS GRAB 66.96 0.00 . /--/-- MILTON MILTON RENTAL & SALES CENTER 101-280907-01 TAMPER 1157.50 0.00 . /--/-- MONAGHAN MONAGHAN SAFAR DWIGHT PLLC. 954 HAFTER V. 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'12 DNTL INSURANCE 11181.88 0.00 . /--/-- NORTRAX NORTRAX EQUIPMENT COMPANY 588651 REPAIRS E10 581.83 0.00 . /--/-- NY CLEAN NEW YORK CLEANERS 08312012 AUGUST STATEMENT 1107.25 0.00 . /--/-- OCE OCE' IMAGISTICS INC 182634 QUARTERLY MAINTENANCE 265.51 0.00 /--/-- OCE OCE' IMAGISTICS INC 244900 QUARTERLY MAINTENANCE 168.88 0.00 /--/-- OFFESS OFFICE ESSENTIALS OF VERMONT 27522 TONER 108.95 0.00 /--/-- OFFESS OFFICE ESSENTIALS OF VERMONT 27500 PAPER 104.97 0.00 . /--/-- OFFESS OFFICE ESSENTIALS OF VERMONT 27533 LABELS 44.14 0.00 . /--/-- OFFMAX OFFICE MAX INCORPORATED 583178 MISC SUPPLIES 237.04 0.00 . /--/-- ON ON THE GO 204 VAN CHARTER 3020.00 0.00 . /--/-- ORFEC ORFE, CINDY 082812ELECT ELECTION 8.28.12 42.00 0.00 . /--/-- ORIENT ORIENTAL TRADING COMPANY INC 652688715-01 CHILDREN'S SUPPLIES 115.27 0.00 . /--/-- OTHER OTHER PAPER 3855 INSERT 617.00 0.00 . /--/-- OTHER OTHER PAPER 3870 LEGAL NOTICES 513.20 0.00 . /--/-- OTHER OTHER PAPER 3883 ADVERTISEMENTS 543.88 0.00 . /--/-- PAWPRINT PAW PRINT & MAIL 50897 NEWSPAPER INSERT 845.90 0.00 . /--/-- PEOPLESRS PEOPLE'S UNITED BANK 16441 PUB RETIREMENT CONSULT 6783.75 0.00 . /--/-- PERMA PERMA-LINE CORP OF NEW ENGLAND 135768 TRAFFIC SIGNS 307.75 0.00 . /--/-- PERSNL PERSONAL FITNESS INTERIORS 082512 EQUIPMENT REPAIRS 1262.41 0.00 . /--/-- PETRA PETRA CLIFFS CLIMBING CENTER 45 OUTDOOR GROUP 1340.00 0.00 . /--/-- PG ADAMS P.G. ADAMS INC 12910 CYLINDER FOR MEMORIAL 3040.50 0.00 . /--/-- PHILABAIR PHIL ABAIR MUSIC 09302012 BALANCE FOR CONCERT 850.00 0.00 . /--/-- PHONE PHONE COMPANY, THE 417204 LABOR FOR PHONE CHANGES 84.00 0.00 . /--/-- PIKE PIKE INDUSTRIES INC 670291 ASPHALT 2300.40 0.00 . /--/-- PIKE PIKE INDUSTRIES INC 671187 ASPHALT 216.72 0.00 . /--/-- QCSTEE QUEEN CITY STEEL COMPANY 190639 STEEL BOX WOOD CHIPPER 396.80 0.00 . /--/-- QUIZNOS QUIZNOS 01129 ELECTION POLE LUNCHES 242.48 0.00 . /--/-- RADION RADIO NORTH GROUP INC 24129436 REPAIR WORK 284.00 0.00 . /--/-- RADION RADIO NORTH GROUP INC 24129388 ANTENNA 1235.00 0.00 . /--/-- RADION RADIO NORTH GROUP INC 24129488 EAR SEAL & HEADSET 91.50 0.00 . /--/-- RED RIVER RED RIVER COMPUTER CO., INC. GS-12V04515 MOBILE DATA TERMINALS 4002.00 0.00 . /--/-- REPRO REPROGRAPHICS OF NEW ENGLAND I 67135 AERIAL PHOTOS - F-35 453.60 0.00 . /--/-- RUGGIANO RUGGIANO ENGINEERING INC 6951 CIDER MILL 2530.75 0.00 . /--/- 09/14/12 City of South Burlington Accounts Payable Page 6 09:28 am Check Warrant Report # cingalls Unpaid Invoices For Check Acct 1(GENERAL FUND) From / / To 09/18/12 Purchase Discount Amount Check Check Vendor Invoice Invoice Description Amount Amount Paid Number Date SANEL SANEL AUTO PARTS INC 13NX4046 BACK UP LAMP 345.84 0.00 . /__/__ SANEL SANEL AUTO PARTS INC 13NV3824 DEF 1 GALLON 28.64 0.00 . /__/__ SCARPA SCARPA, FREDA 53246 REFUND - GYMNASTICS 150.00 0.00 /__/__ SECU SECURSHRED 127038 SHREDDING 20.00 0.00 . /__/__ SIGNAL SIGNALS RYG,INC 407 TRAFFIC LIGHTS 2551.20 0.00 . /__/__ SIGNAL SIGNALS RYG,INC 406 STREET LIGHTING 1512.20 0.00 . /__/__ SIGNAL SIGNALS RYG,INC 1463 STREET LIGHT REPLACEMENT 4855.00 0.00 . /--/-- SPEAR SPEAR STREET MOWER SPECIALTIES 4078 COIL 57.10 0.00 . /__/__ SPHERION SPHERION STAFFING LLC 11117339 PAYROLL CLERK - BANKES 92.40 0.00 . /__/__ STA STATE OF VERMONT 08252012 ASSESSMENT FEE #996 100.00 0.00 . /__/__ STANTEC STANTEC CONSULTING SERVICES IN 615688 BUTLER FARMS 9517.44 0.00 . /__/__ STANTEC STANTEC CONSULTING SERVICES IN 615687 CONSULTING SERVICES 13291.87 0.00 . /--/-- STAPL STAPLES BUSINESS ADVANTAGE 8022550221 SUPPLIES -28.88 0.00 . /__/__ STAPL STAPLES BUSINESS ADVANTAGE 8022823562 SUPPLIES 10.98 0.00 . /__/__ STAPL STAPLES BUSINESS ADVANTAGE 8022697061 SUPPLIES 33.52 0.00 . /__/__ STAPL STAPLES BUSINESS ADVANTAGE 8022550224 SUPPLIES 350.71 0.00 . /__/__ STAPL STAPLES BUSINESS ADVANTAGE 8022760517 SUPPLIES 44.33 0.00 . /__/__ STAPL STAPLES BUSINESS ADVANTAGE 8022823564 RETURN - SUPPLIES -23.59 0.00 . /__/__ STAPL STAPLES BUSINESS ADVANTAGE 8022911171 SUPPLIES 203.47 0.00 . /__/__ STERLING STERLING, KRIS 53277 REFUND - BOOTCAMP 86.00 0.00 . /__/__ STITZ STITZEL, PAGE & FLETCHER, P.C. 21692 JUNE 2012 35926.57 0.00 . /__/__ STITZ STITZEL, PAGE & FLETCHER, P.C. 21597 DORSET LINKS - JUNE 2012 285.00 0.00 . /__/__ STRYKER STRYKER SALES CORPORATION 1158973 M VEHICLE PARTS 176.62 0.00 . /__/__ SURPASS SURPASS CHEMICAL COMPANY, INC 250907 SODIUM HYDROXIDE 4846.38 0.00 . /__/__ SURPASS SURPASS CHEMICAL COMPANY, INC 250906 SODIUM HYDROXIDE 924.00 0.00 . /__/__ SYMBOL SYMBOLARTS, LLC 0172999-IN UNIFORMS 168.00 0.00 . /__/__ SYMBOL SYMBOLARTS, LLC 0173485-IN BADGES 86.00 0.00 . /__/__ SYMBOL SYMBOLARTS, LLC 0173771-IN BADGES 486.00 0.00 . /__/__ TENCO TENCO INDUSTRIES INC 3767900-RI SALTER CHAIN 869.81 0.00 . /__/__ TMDE TMDE CALIBRATION LABS, INC. 15341 CALIBRATIONS 360.00 0.00 . /__/__ TPUDC TOWN PLANNING & URBAN DESIGN C 469 TRAVEL 228.65 0.00 /__/__ TRUDELL TRUDELL CONSULTING ENGINEERS 25080 HAYES AVE STORMWATER 250.00 0.00 . /__/__ TUDORP TUDOR, PENNY 53248 REFUND - GYMNASTICS 75.00 0.00 . /__/__ UNIFIRST UNIFIRST CORPORATION 036 1502611 MAT CLEANING 66.45 0.00 . /__/__ UPS UPS STORE #1107 10731 SHIPPING 11.60 0.00 . /__/__ UPS UPS STORE #1107 10780 SHIPPING 128.82 0.00 . /__/__ VENET VENET, NATE 51693 INSTRUCTOR-THEATRE 1200.00 0.00 . /__/__ VER IZON VERIZON WIRELESS 2788039674 PHONES - PD 1057.55 0.00 . /__/__ VERENG VERMONT ENGINE SERVICE INC W36337 LABOR 86.00 0.00 . /__/__ VERGAS VERMONT GAS SYSTEMS INC 168109-7A/12 19 GREGORY DRIVE 43.60 0.00 . /__/__ VERHUM VERMONT HUMANITIES COUNCIL 622/36112 COMMUNITY PROGRAM 75.00 0.00 . /__/__ VERLG2 VERMONT LEAGUE OF CITIES & TOW 2012-12105 CITY COUNCIL TRAINING 400.00 0.00 . /__/__ VERLG3. VERMONT LEAGUES PROPERTY & CAS 14262 PROPERTY INSURANCE 14.00 0.00 . /__/__ VERLG4 VERMONT LEAGUES UNEMPLOYMENT T 10011231/13 QTRLY UNEMPLOYMENT 4392.00 0.00 . /__/__ VERPAN VERMONT PANURGY CORPORATION 2012-956 BARRACUDA BACK UP-AUG 250.00 0.00 . /__/__ VERREC VERMONT RECREATION & PARKS ASS 0726-083112 PARKS TICKET SALES 13643.00 0.00 . /__/__ VERREC VERMONT RECREATION & PARKS ASS GOVCONF12 2012 GOV. CONFERENCE 310.00 0.00 . /__/__ VERSFS VERMONT FISH AND WILDLIFE AUGUST 2012 LICENSES 20.50 0.00 . /__/__ VERTIR VERMONT TIRE & SERVICE INC 134109 TIRE REPAIR 24.50 0.00 . /__/__ VIKING VIKING-CIVES (USA) 4448915 INDEXING PLUNGER 31.27 0.00 . /- /- 09/14/12 City of South Burlington Accounts Payable Page 7 09:28 am Check Warrant Report # cingalls Unpaid Invoices For Check Acct 1(GENERAL FUND) From / / To 09/18/12 Purchase Discount Amount Check Check Vendor Invoice Invoice Description Amount Amount Paid Number Date VINCENT VINCENT QUINLAN LLC 1248 MOVED CAT EXCAVATOR 120.00 0.00 . /--/-- VLCT PACI VLCT PACIF 1001-123112 PROPERTY & CASUALTY 175393.00 0.00 /--/-- VPS VERMONT PREMIER SOCCOR 4 COACHES SOCCOR CLINIC 200.00 0.00 . /--/-- VTCMA VTCMA 10182012 VTCMA FALL CONFERENCE 240.00 0.00 . /--/-- WEBB WEBB COMPANY, F W 37529993 SUPPLIES 10.90 0.00 . /--/-- WES WESSPUR TREE EQUIPMENT IN-75055 TREE SUPPLIES 546.50 0.00 . /--/-- WHITER WHITE RIVER PAPER COMPANY 494500 PAPER 69.42 0.00 . /--/-- WILLIWW WILLISTON WORRWEAR 341 BELT 19.80 0.00 . /--/-- Report Total 500,078.56 23.76 0.00 SOUTH BURLINGTON CITY COUNCIL To the Treasurer of CITY OF SOUTH BURLINGTON, We Hereby certify that there is due to the several persons whose names are listed hereon the sum against each name and that there are good and sufficient vouchers supporting the payments aggregating $ ***500,054.80 Let this be your order for the payments of these amounts. Rosanne Greco Sandra Dooley Paul Engels Helen Riehle Pam Mackenzie b. South Burlington Water Dept. • Accounts Payable Check Register Date: 09/19/12 Date Check No. Paid To Memo Amount Paid 9/19/2012 2186 Aldrich&Elliott,PC 222.24 Date Voucher Number Reference Voucher Total Amount Paid 8/30/2012 VI-12872 73575 222.24 222.24 9/19/2012 2187 All Seasons Excavating 8,112.96 Date Voucher Number Reference Voucher Total Amount Paid 9/5/2012 VI-12878 27378 8,112.96 8,112.96 9/19/2012 2188 Champlain Water District 47,491.54 Date Voucher Number Reference Voucher Total Amount Paid 8/31/2012 VI-12871 SBWD-268 47,491.54 47,491.54 9/19/2012 2189 Champlain Water District 129,741.53 Date Voucher Number Reference Voucher Total Amount Paid 8/31/2012 VI-12869 SBWD-263 101.36 101.36 8/31/2012 VI-12870 AUGUST CONSUMPTION 129,640.17 129,640.17 9/19/2012 2190 E.J.Prescott,Inc. 1,161.06 Date Voucher Number Reference Voucher Total Amount Paid 8/28/2012 VI-12875 4577875 1,161.06 1,161.06 9/19/2012 2191 Engineers Construction Inc. 7,290.20 Date Voucher Number Reference Voucher Total Amount Paid 9/4/2012 VI-12881 20939 7,290.20 7,290.20 9/19/2012 2192 Ferguson Waterworks#590 177.65 Date Voucher Number Reference Voucher Total Amount Paid 8/28/2012 VI-12874 0322166 177.65 177.65 9/19/2012 2193 Office Essentials 195.35 Date Voucher Number Reference Voucher Total Amount Paid 9/3/2012 VI-12873 27511 183.45 183.45 9/8/2012 VI-12883 27545 11.90 11.90 9/19/2012 2194 City Of South Burlington 215.94 Date Voucher Number Reference Voucher Total Amount Paid 8/31/2012 VI-12879 AUG ADD'L SEWER 215.94 215.94 9/19/2012 2195 City Of South Burlington 21,162.47 Date Voucher Number Reference Voucher Total Amount Paid 8/31/2012 VI-12880 AUG ADD'L STORMWATER 3,930.93 3,930.93 9/12/2012 VI-12882 ADD'L FEES 17,231.54 17,231.54 9/19/2012 2196 Ti-Sales Inc. 2,755.26 Date Voucher Number Reference Voucher Total Amount Paid 8/28/2012 VI-12876 INV0016001 2,755.26 2,755.26 Printed: September 13, 2012 Page I of 2 South Burlington Water Dept. Accounts Payable Check Register Date: 09/19/12 Date Check No. Paid To Memo Amount Paid Total Amount Paid: 218,526.20 SOUTH BURLINGTON CITY COUNCIL Printed: September 13, 2012 Page 2 of 2 From: Bob Rusten, Deputy City Manager To: City Council Subjects: Analysis of FY 2013 August Unaudited Financials Date: September 14, 2012 As we are just in the second month of the Fiscal Year there are not a lot of expenditures and revenues against which to assess the status of the budget. In general there does not seem to be any significant issue either in revenues or expenditures. Some areas we are looking at include: Planning and Zoning fees are lower than the same time last year. Although we are on track to meet our budget, if this trend continues then we will bring in less revenue than last year. In discussing this with Planning and Zoning staff they identified that there are fewer large project this fiscal year as compared to last year—although there are a number of smaller projects coming to them. If this trend continues we will also see a lessening of revenues for Impact Fees and for Sewer Connection Fees. We are currently conducting a payroll analysis to ascertain, based on the last two months of spending, where we expect to end up at the end of Fiscal Year 2013. In the Natural Resources section of the General Fund budget you will see that we are over expensed in row 184 by over$23,000. We are expecting to be reimbursed much of this money via a grant. The City's property tax revenue is lower than the same time last year. We believe this is a timing and allocation issue (tax collected allocated to City vs. to the School)but it is something that we will be monitoring. Water Department expenditures against revenues are higher this year than last. In discussion with the Champlain Water District they stated that they front-loaded some of their projects this year which is why expenditures are higher than the same time last year. We will continue to assess this in future months. Sewer and Stormwater fees are coming it at or slightly above last year's level, although as previously mentioned the Sewer Connection fees are significantly down from the same time last year due to fewer large project being permitted. 1 A B C D E F 1 2 Expenditure Report-August, 2012 3 Storm Water 4 5 % Budget FY-12/13 MTD 6 Account Budget Expenditures Expended $(+/-) Pd 2 Aug 7 8 S/WAT.ER UTILITIES EXPS 9 Salaries-Permanent $234,880.00 $33,184.50 14.13% $201,695.50 $18,626.31 _ 10 Salaries-Other $3,500.00 $0.00 0.00% $3,500.00 $0.00 11 Leave Time Turn-In $3,500.00 $0.00 ' 0.00% $3,500.00 $0.00 12 Salaries-Overtime $11,100.00 $776.34 6.99% $10,323.66 $499.15 13 Payment to Sick Bank Fund $3,500.00 $0.00 0.00% $3,500.00 $0.00 14 Payroll Svc&Testing to $480.00 _ $0.00 0.00% $480.00 $0.00 15 FICA/Medicare $19,100.00 $2,805.50 14.69% $16,294.50 $1,580.20 16 Nontaxable Fringe Benefit $0.00 $600.00 100.00% ($600.00) $0.00 17 Vision Plan $510.00 $0.00 0.00% $510.00 $0.00 18 Disability Income Insuran $1,340.00 $156.32 11.67% $1,183.68 $156.32 1 19 Group Health Insurance $45,000.00 $5,953.62 13.23% $39,046.38 $3,095.56 20 Reimburse to Highway Bene $7,020.00 $0.00_ 0.00% $7,020.00 $0.00 21 Health Insurance FICA $1,300.00 $0.00 0.00% $1,300.00 $0.00 22 Group Life Insurance $840.00 $115.50 13.75% $724.50 $115.50 23 Group Dental Insurance $4,100.00 _ $545.60_ 13.31% $3,554.40 $272.80 ' 24 Pension $39,150.00 $0.00 0.00% $39,150.00 $0.00 25 ICMA Match $6,990.00 $0.00 0.00% $6,990.00 $0.00 26 Pension Note Payment $26,510.00 $0.00 0.00% $26,510.00 $0.00 27 Office Supplies $3,000.00 $208.58 6.95% $2,791.42 $208.58 28 Small Equipment/Tools $4,000.00 $462.90 11.57% $3,537.10 $462.90 29 Uniforms/Supplies $3,885.00 $535.04 13.77% $3,349.96 $525.82 30 Gasoline $4,500.00 $417.68 9.28% $4,082.32 $153.13 31 Oil _ $350.00 $85.91 24.55% $264.09 $0.00 32 Diesel Fuel $8,500.00 $615.51 7.24% $7,884.49 $231.30 33 Permit Requirement-Educat $9,300.00 $6,800.00 73.12% $2,500.00 $6,800.00 34 Telephone _ $2,704.00 $118.45 ' 4.38% $2,585.55 $92.75 35 Postage $300.00 $0 00 0.00% $300.00 $0.00 36 Membership/Dues $500.00 $0.00 0.00% $500.00 $0.00 37 Discharge Permits Renewal $4,770.00 $83.70 I 1.75% $4,686.30 $120.00 38 Workers Comp Insurance $16,986.00 $3,933.41 1 23.16% $13,052.59 $0.00 39 Property Insurance $5,194.00 $1,236.59 23.81% $3,957.41 $0.00 40 Unemployment Insurance $2,000.00 $462.31 23.12% $1,537.69 $0.00 41 GIS-Fees/Software $8,355.00 $1,900.00 22.74% $6,455.00 $1,900.00 42 Sediment&Depris Disposa $750.00 $0.00 0.00% $750.00 $0.00 43 Water Quality Monitoring $19,000.00 $2,667.74 14.04% $16,332.26 $2,667.74 44 Building/Grounds Maint $1,500.00 $0.00 0.00% $1,500.00 $0.00 45 Vehicle Maintenance $8,000.00 $2,080.93 26.01% $5,919.07 $1,678.91 46 Storm System Maint Materi $40,000.00 $5,843.96 14.61% $34,156.04 $5,843.96 47 Printing $100.00 $0.00 0.00% $100.00 $0.00 48 Legal Services $15,000.00 $0.00 0.00% $15,000.00 $0.00 _49 To GF-Audit and Actuary $3,312.00 $0.00 0.00% $3,312.00 $0.00 50 Engineering-Watershed $28,000.00 $0.00 0.00% $28,000.00 $0.00 9/13/2012 Storm Water Expenditures-August-FY 2013 1 • ' _I A B C D E F 5 _ % Budget ' FY-12/13 111TD 6 Account Budget Expenditures Expended $(+/-) Pd 2 Aug 51 Engineering-Nghbrhd Asst $26,000.00 $2,071.25 7.97% $23,928.75 $2,071.25 52 Billing Payment CWD $32,500.00 $0.00 0.00% $32,500.00 $0.00 53 Outside Services-GIS $15,000.00 $0.00 0.00% $15,000.00 $0.00 54 IT/Computer Support $13,300.00 $0.00 0.00% $13,300.00 $0.00 55 Office Equipment Maintena $1,000.00 $0.00 0.00% $1,000.00 $0.00 56 Equipment Rental $2,000.00 $0.00 0.00% $2,000.00 $0.00 57 Administrative Services $122,720.00 $0.00 0.00% $122,720.00 $0.00 58 Conference/Training Expen $4,190.00 $0.00 0.00% $4,190.00 $0.00 59 S/W Bldg Utilities $3,500.00 $172.34 4.92% $3,327.66 $172.34 60 Stormwater Pumps Electric $450.00 $18.86 4.19% $431.14 $18.86 61 Vehicles/Equipment $200,000.00 $0.00 0.00% $200,000.00 $0.00 62 Office Furniture/Equipmen $1,000.00 $69.99 7.00% $930.01 $69.99 63 Project Notes Princ/Inter $223,245.00 $0.00 0.00% $223,245.00 $0.00 64 Various Notes-Principal $1,875.00 $0.00 0.00% $1,875.00 $0.00 65 ERU Rate/Equity Analysis $40,000.00 $0.00 0.00% $40,000.00 $0.00 66 Reimbursement to Highway $15,600.00 $0.00 0.00% $15,600.00 $0.00 67 68 Total S/WATER UTILITIES EXP $1,301,206.00 $73,922.53 5.68% $1,227,283.47 $47,363.37 69 70 STORMWATER PROJECTS 71 Stormwater Capital Projec $2,320,650.00 $64,274.21 1 2.77% $2,256,375.79 $0.00 72 Consulting/Engineering I _ $0.00 $2,591.31 100.00% ($2,591.31) $0.00 73 Construction Costs $0.00 $106,790.45 100.00% ($106,790.45) $0.00 74 Supplies _ $0.00 $386.16 100.00% ($386.16) $0.00 75 Engineering $0.00 $1,258.96 100.00% ($1,258.96) $0.00 76 Construction Costs $0.00 $144,061.76 100.00% ($144,061.76) $0.00 77 78 Total _ $2,320,650.00 $319,362.85 1 13.76% $2,001,287.15 $0.00 79 80 Total STORM WATER UTILITIE S3,621,856.00 $393,285.38 ; 10.86% $3,228,570.62 $47,363.37 81 - - 82 Total All Funds S3,621,856.00 $393,285.38 10.86% $3,228,570.62 $47,363.37 9/13/2012 Storm Water Expenditures-August-FY 2013 2 _J A B C D E F 1 2 Expenditure Report-August,2012 3 Water Polution Control 4 5 % Budget FY-12/13 MTD 6 Account Budget Expenditures Expended $(+/-) Pd 2 Aug 7 8 W/POLLUTION CONTROL EXPS. 9 Salaries-Permanent $346,244.00 $65,256.21 J 18.85% $280,987.79 $33,356.98 10 Payment to Highway-wages $245,760.00 $0.00 I 0.00% $245,760.00 $0.00 11 Leave Time Turn-In $10,000.00 $0.00 0.00% $10,000.00 $0.00 12 Salaries-Overtime $40,000.00 $7,138.24 17.85% $32,861.76 $3,821.66 13 Payment to Sick Bank Fund _ $6,850.00 $0.00 0.00% $6,850.00 $0.00 14 Payroll Svc&Testing to $700.00 $0.00 0.00% $700.00 $0.00 15 PAFO Certification $9,000.00 $0.00 0.00% $9,000.00 $0.00 16 Sick Bank Payouts $13,500.00 $0.00 0.00% $13,500.00 $0.00 17 Fringe Benefits $600.00 $0.00 0.00% $600.00 $0.00 18 FICA/Medicare $29,350.00 $5,469.02 18.63% $23,880.98 $2,819.72 19 Payment to Highway-FICA/M $18,801.00 $0.00 0.00% $18,801.00 $0.00 20 Nontaxable Fringe Ben. $0.00 $300.00 100.00% ($300.00) $0.00 21 Vision Plan $610.00 $0.00 0.00% $610.00 $0.00 22 Disability Income $1,555.00 $191.66 12.33% $1,363.34 $191.66 23 Long Term Disability Insu $0.00 $333.22 100.00% ($333.22) $333.22 24 'Group Health Insurance $85,000.00 $10,003.76 11.77% $74,996.24 $5,286.84 25 Benefit Reimbursed to Hig S62,328.00 $0.00 0.00% $62,328.00 $0.00 26 Group Life Insurance $840.00 $136.50 16.25% $703.50 $136.50 27 Group Dental Insurance $4,800.00 $862.56 17.97% $3,937.44 $431.28 1 28 Pension $33,370.00 $0.00 0.00% $33,370.00 $0.00 29 ICMA Match $3,907.00 $0.00 0.00% $3,907.00 $0.00 30 Pension Payment to Highwa S67,470.00 $0.00 0.00% $67,470.00 $0.00 31 Pension Note Payment $38,675.00 $0.00 _ 0.00% $38,675.00 $0.00 32 Office Supplies $2,000.00 $0.00 0.00% $2,000.00 $0.00 33 Plant Supplies-lights S60,000.00 $1,810.13 3.02% $58,189.87 $1,790.65 34 Ferrous Chloride $2,000.00 $0.00 0.00% $2,000.00 $0.00 35 Polymer S32,000.0 $848.43 2.65% $31,151.57 $0.00 36 Sewer Line Maint/Supplies S20,000.00 $3,446.59 17.23% $16,553.41 $3,446.59 37 Pumping Station Supplies $25,000.00 $5,910.12 23.64% $19,089.88 $2,310.12 38 Laboratory Supplies $8,000.00 $937.88 11.72% $7,062.12 $937.88 39 Caustic Soda and Lime $11,000.00 $6,531.33 59.38% $4,468.67 $6,531.33 40 Alum $17,000.00 $2,304.08 13.55% $14,695.92 $2,304.08 41 Water-Airport-B/B-Pump $2,000.00 $0.00 0.00% $2,000.00 $0.00 42 Generator Preventive Main $3,000.00 $0.00 0.00% $3,000.00 $0.00 43_Clothing Supplies $3,600.00 $37.37 1.04% $3,562.63 $37.37 44 Truck Parts $8,000.00 $1,834.05 22.93% $6,165.95 $1,834.05 45 Gas-Diesel Fuel-Oil $16,000.00 $2,538.73 15.87% $13,461.27 $1,309.58 46 Fuel -Airport Parkway S25,000.00 $3,237.73 12.95% $21,762.27 $3,237.73 47 Fuel - Bartlett Bay $6,000.00 $0.00 0.00% $6,000.00 $0.00 48 Telephone and Alarms $3,785.00 $192.22 5.08% $3,592.78 $192.22 _ 49 Postage_ $100.00 $43.68 43.68% $56.32 $43.68 50 Memberships/Dues $350.00 $0.00 1 0.00% $350.00 $0.00 9/13/2012 Water Polution Control Expenditures-August-FY 2013 3 • A B C D E F 5 % Budget FY-12/13 MTD 6 Account Budget Expenditures Expended $(+/-) Pd 2 Aug 51 Discharge Permits $7,000.00 $0.00 0.00% $7,000.00 $0.00 52 Workers Comp Insurance $14,861.00 $3,309.85 22.27% $11,551.15 $0.00 53 Property Insurance $34,728.00 $8,268.48 23.81% $26,459.52 $0.00 54 Unemployment Insurance $2,000.00 $462.32 23.12% $1,537.68 $0.00 55 Billing Payment to CWD $32,500.00 $0.00 0.00% $32,500.00 $0.00 56 Soil/Sludge Management $265,000.00 $0.00 0.00% $265,000.00 $0.00 57 Discharge Water Testing $1,500.00 $0.00 0.00% $1,500.00 $0.00 58 Environmental Studies $500.00 $0.00 0.00% $500.00 $0.00 59 Landfill Fees $7,500.00 $706.49 9.42% $6,793.51 $352.03 60 To GF-Audit/Actuary $4,832.00 $0.00 0.00% $4,832.00 $0.00 61 Engineering/Consulting $7,500.00 $0.00 0.00% $7,500.00 $0.00 62 Landfill Engineering $10,000.00 $0.00 0.00% $10,000.00 $0.00 63 Office Equipment Contract $1,200.00 $0.00 0.00% $1,200.00 $0.00 64 Wireless Communication $1,000.00 $0.00 0.00% $1,000.00 $0.00 65 Administrative Services $137,280.00 $0.00 0.00% $137,280.00 $0.00 66 Burlington Sewer Lines $99,000.00 $0.00 0.00% $99,000.00 $0.00 67 Travel&Training $4,500.00 $0.00 0.00% $4,500.00 $0.00 68 Utilities-Pumping Station _ S70,000.00 $5,548.25 7.93% $64,451.75 $4,803.12 69 Utilities--L/Fill Station $7,000.00 $0.00 0.00% $7,000.00 $0.00 70 Electric-Airport Parkway $200,000.00 $15,721.68 7.86% $184,278.32 $15,721.68 71 Electric-Bartlett Bay $105,000.00 $0.00 0.00% $105,000.00 $0.00 72 Replacement-Vehicles $20,000.00 $0.00 0.00% $20,000.00 $0.00 73 Pumps Replacements $100,000.00 $38,119.00 38.12% $61,881.00 $22,634.55 74 Pump Repairs $25,000.00 $0.00 0.00% $25,000.00 $0.00 75 Payment to GF for Ortho $1,875.00 $0.00 0.00% $1,875.00 $0.00 76 Bartlett Bay Bond Replace $245,000.00 $0.00 0.00% $245,000.00 $0.00 77 78 Total W/POLLUTION CONTROL $2,668,971.00 $191,499.58 7.18% $2,477,471.42 $113,864.52 79 80 Total ENTERPRISE FUND/W.P.0 $2,668,971.00 $191,499.58 7.18% $2,477,471.42 $113,864.52 81 82 Total A l l Funds $2,668,971.00 $191,499.58 7.18% $2,477,471.42 $113,864.52 9/13/2012 Water Polution Control Expenditures-August-FY 2013 4 A B C D E F 1 2 Expenditure Report-August, 2012 3 General Fund 4 _ I 5 % Budget FY-12/13 MTD 6 Account Budget Expenditures Expended $(+/-) Pd 2 Aug 7 8 GENERAL GOVERNMENT EXP. 9 CITY COUNCIL 10 General Expenses $1,000.00 $0.00 0.00% $1,000.00 $0.00 11 Holmes Road $0.00 $1,904.04 100.00% ($1,904.04) $1,904.04 12 Interim Zoning $0.00 $46.40 100.00% ($46.40) $46.40 13 G.B.I.C. $5,000.00 $5,000.00 100.00% $0.00 $0.00 14 V.L.C.T. $18,735.00 $18,735.00 100.00% $0.00 $0.00 15 Chamber of Commerce $4,000.00 $0.00 0.00% $4,000.00 $0.00 16 Social Services $36,000.00 $0.00 0.00% $36,000.00 $0.00 17 CCTV-Clickable Meetings $5,000.00 $5,000.00 100.00% $0.00 $0.00 18 Councilors $5,480.00 $0.00 0.00% $5,480.00 $0.00 19 Liquor Control $300.00 $0.00 0.00% $300.00 $0.00 20 Front Page Forum $3,960.00 $3,960.00 100.00% $0.00 $0.00 21 USA Triathlon $5,000.00 $5,000.00 100.00% $0.00 $0.00 22 23 Total CITY COUNCIL $84,475.00 $39,645.44 46.93% $44,829.56 $1,950.44 24 -. 25 ADMINISTRATIVE INSURANCE _ 26 Payment to Sickbank Fund S25,000.00 $0.00 0.00% $25,000.00 $0.00 27 Employee(s)Payout $17,120.00 $0.00 0.00% $17,120.00 $0.00 28 FICA/Medicare $9,100.00 $0.00 0.00% $9,100.00 $0.00 29 Vision Plan $1,500.00 $0.00 0.00% $1,500.00 $0.00 30 Vision Plan Sick Bank $124.00 $0.00 0.00% $124.00 $0.00 1 31 Short Term Disability Pla $4,716.00 $696.90 14.78% $4,019.10 $696.90 32 Long Term Disability $6,000.00 $0.00 0.00% $6,000.00 $0.00 33 Group Health Insurance $212,000.00 $31,044.85 14.59% $180,955.15 $14,492.39 34 Health Sick Bank $38,750.00 $8,673.67 22.38% $30,076.33 $4,349.51 35 Group Life Insurance $5,000.00 $1,410.94 28.22% $3,589.06 $1,410.94 36 Group Dental Insurance $19,750.00 $2,871.26 14.54% $16,878.74 $1,535.72 37 Dental Sick Bank $7,235.00 $602.84 8.33% $6,632.16 $301.42 38 Pension $173,850.00 $0.00 0.00% $173,850.00 _ $0.00 39 ICMA Match $21,500.00 $11,464.84 53.32% $10,035.16 $6,935.01 40 Workers Comp Insurance $29,538.00 ($1,771.35) -6.00% $31,309.35 $0.00 41 Property Insurance $27,425.00 $5,931.46 21.63% $21,493.54 $0.00 42 VLCT Unemployment Insuran $15,000.00 $3,467.37 _ 23.12% $11,532.63 $0.00 43 Deductibles/Coinsurance $10,000.00 $0.00 0.00% $10,000.00 $0.00 44 COBRA $20,200.00 $0.00 0.00% $20,200.00 $0.00 45 46 Total ADMINISTRATIVE INSUR $643,808.00 $64,392.78 10.00% $579,415.22 $29,721.89 48 CITY MANAGER 49 City Mgr.Salaries-Perni. $360,800.00 $55,132.95 I 15.28% $305,667.05 $34,910.67 50 City Mgr.Salaries-Other $2,500.00 $0.00 I 0.00% $2,500.00 $0.00 9/13/2012 General Fund Expenditures-August-FY 2013 5 ___I A B C D E F 5 % Budget FY-12/13 MTD 6 _ Account Budget Expenditures Expended $(+/-) Pd 2 Aug 51 Fringe Benefits $11,400.00 $0.00 0.00% $11,400.00 $0.00 52 FICA/Medicare $27,792.00 $4,327.72 15.57% $23,464.28 $2,727.50 53 Nontaxable Fringe Ben. $0.00 $300.00 100.00% ($300.00) $0.00 54 Office Supplies $2,500.00 $302.31 12.09% $2,197.69 $208.80 55 Advertising $7,500.00 $137.34 1.83% $7,362.66 $0.00 56 Telephone $2,704.00 $440.15 16.28% $2,263.85 $150.58 57 Postage _ $3,500.00 $0.00 0.00% $3,500.00 $0.00 58 Dues and Subscriptions $2,000.00 1 $0.00 0.00% $2,000.00 $0.00 59 Printing $8,000.001__ _$0.00 . 0.00% $8,000.00 $0.00 60 Consulting Fees $2,000.00 t $145.00 1 7.25% $1,855.00 $145.00 61 Travel&Training $8,000.00 $772.16 9.65% $7,227.84 $16.37 62 63 Total CITY MANAGER $438,696.00 $61,557.63 14.03% $377,138.37 $38,158.92 64 65 Legal,Accouting,Actuary __- 66 Hiring-required testing $1,000.00 $0.00 0.00% $1,000.00 $0.00 67 Payroll Processing Fees $10,500.00 $1,598.91 15.23% $8,901.09 $984.25 68 Planning and Design Litig $35,000.00 $0.00 0.00% $35,000.00 $0.00 69 Appeals/Abatements S7,500.00 $0.00 0.00% $7,500.00 $0.00 70 Gen Govt.Actuaries/Pensi S86,000.00 $0.00 0.00% $86,000.00 $0.00 71 Legal Retainer $42,000.00 $0.00 0.00% $42,000.00 $0.00 72 Gen Govt.Audit/Accountin $25,000.00 $8,100.00 32.40% $16,900.00 $1,100.00 73 Background Checks $4,500.00 $0.00 0.00% $4,500.00 $0.00 74 Legal/Labor/Suits $60,000.00 $922.50 1.54% $59,077.50 $922.50 75 76 Total Legal,Accouting,Actuary S271,500.00 $10,621.41 3.91% $260,878.59 $3,006.75 77 78 Administrative Services 79 Muni Bld Cleaning Supplie $1,750.00 $134.69 7.70% $1,615.31 $42.90 80 Natural Gas Car-Parts $100.00 $0.00 0.00% $100.00 $0.00 81 2nd Floor Copier $5,000.00 $353.13 1 7.06% $4,646.87 $353.13 82 Muni BldCleaning Service S15,000.00 $2,741.44 18.28% $12,258.56 $1,293.48 83 City Hall Maintenance S35,000.00 $2,245.08 6.41% $32,754.92 $1,240.90 84 Contingency Fund-lnfrastr $278,875.00 $8,091.25 2.90% $270,783.75 $6,287.50 85 Computer Services $60,000.00 $8,084.25 13.47% $51,915.75 $561.24 86 Computer Software/Hardwar S48,934.00 $5,157.74 10.54% $43,776.26 $1,637.74 87 Electricity-City Hall $43,000.00 $3,718.29 8.65% $39,281.71 $3,547.85 88 Heating/Cooling-City Hall S21,000.00 $208.65 0.99% $20,791.35 $208.65 89 Street Lights $163,350.00 $20,935.87 12.82% $142,414.13 $20,935.87 90 Sewer User Rent $2,500.00 $0.00 0.00% $2,500.00 $0.00 91 Stormwater User Rent $280,000.00 $1,220.67 0.44% $278,779.33 $1,220.67 92 Urban Art Project Park $2,500.00 $0.00 0.00% $2,500.00 $0.00 93 Health Officer Reimbursem $100.00 $0.00 0.00% $100.00 $0.00 94 Emergency Mgmt Center $11,000.00 $0.00 0.00% $11,000.00 $0.00 95 Generator Prevent Maint. $600.00 $0.00 0.00% $600.00 $0.00 96 Othophotographs/Impact Fe $27,500.00 $0.00 0.00% $27,500.00 $0.00 97 Council/Board Secretary $8,075.00 $0.00 0.00% $8,075.00 $0.00 98 Possible Additional Staff $30,000.00 $0.00 0.00% $30,000.00 S0.00 99 PD 3rd Floor Lease $6,000.00 $0.00 , 0.00% $6,000.00 $0.00 9/13/2012 General Fund Expenditures-August-FY 2013 6 _I A B C D E F 5 % Budget FY-12/13 MTD 6 Account Budget Expenditures Expended $(+/-) Pd 2 Aug 100 101 Total Administrative Services $1,040,284.00 $52,891.06 5.08% $987,392.94 $37,329.93 102 103 CITY CLERK 104 City Clerk Salaries-Perm. $150,245.00 $26,462.81 17.61% $123,782.19 $16,379.20 105 Leave Time Turn-In $3,500.00 $0.00 0.00% $3,500.00 $0.00 106 Overtime $1,000.00 $116.01 11.60% $883.99 $99.50 107 Fringe Benefits $750.00 $0.00 0.00% $750.00 $0.00 108 FICA/Medicare $11,571.00 $2,132.81 18.43% $9,438.19 $1,325.99 109 Nontaxable Fringe Ben. $0.00 $300.00 100.00% ($300.00) $0.00 110 General Supplies _ $2,400.00 _ $408.84 17.04% $1,991.16 $237.81 111 Animal Control $9,600.00 $927.73 9.66% $8,672.27 $0.00 112 Election Expenses $6,050.00 $1,810.61 29.93% $4,239.39 $1,810.61 113 School Election Expenses $2,000.00 $0.00 0.00% $2,000.00 $0.00 114 Telephone $1,622.00 $249.21 15.36% $1,372.79 $56.13 115 Postage $5,200.00 ($0.45) -0.01% $5,200.45 ($0.45) 116 Dues and Subscriptions $275.00 $135.00 49.09% $140.00 $0.00 117 Printing $355.00 $175.69 49.49% $179.31 $175.69 118 Board of Civil Authority $3,596.00 $0.00 0.00% $3,596.00 $0.00 119 Election Workers $6,200.00 $675.00 10.89% $5,525.00 $675.00 120 BCA Appea►s/Abatements $854.00 $0.00 0.00% $854.00 $0.00 121 Office Equip Maintenance $4,050.00 $698.00 17.23% $3,352.00 $574.00 122 Travel&Training $3,500.00 $425.97 12.17% $3,074.03 $204.30 123 Photocopier Lease Prin $1,805.00 $196.43 10.88% $1,608.57 $196.43 124 125 Total CITY CLERK $214,573.00 $34,713.66 16.18% $179,859.34 $21,734.21 126 127 GENERAL LEDGER/PAYROLL 128 G.L./Pyrl.Salaries-Perm. $62,200.00 $9,369.60 15.06% $52,830.40 $4,684.80 129 FICA/Medicare $4,758.00 $686.06 14.42% $4,071.94 $343,08 130 Nontaxable Fringe Ben. $0.00 $300.00 100.00% ($300.00) $0.00 131 Office Supplies $655.00 $174.74 26.68% $480.26 $0.00 132 Telephone_ $541.00 $211.80 39.15% $329.20 $18.72 133 Postage $2,305.00 $0.00 0.00% $2,305.00 $0.00 134 Dues& Memberships $250.00 $190.00 76.00% $60.00 $0.00 135 Printing $425.00 $0.00 0.00% $425.00 $0.00 136 Equipment Contracts $480.00 $0.00 ! 0.00% $480.00 $0.00 137 Travel&Training $500.00 $0.00 0.00% $500.00 $0.00 138 139 Total GENERAL LEDGER/PAYR S72,114.00 $10,932.20 15.16% $61,181.80 $5,046.60 140 141 ASSESSING/TAX 142 Assessing/Tax Sal.-Perm. $105,100.00 $16,163.25 15.38% $88,936.75 $10,102.03 143 Overtime $500.00 $142.11 28.42% $357.89 $142.11 144 FICA/Medicare $8,078.00 $1,366.56 16.92% $6,711.44 $858.39 145 Group Health Insurance _ $0.00 $0.00 100.00% $0.00 $0.00 146 Office Supplies $600.00 S199.74 33.29% $400.26 $34.99 147 Tax Sales Advertising $350.00 $0.00 0.00% $350.00 $0.00 148 Telephone $1,081.00 $230.49 21.32% $850.51 $37.41 9/13/2012 General Fund Expenditures-August-FY 2013 7 i _I A B C D E F 5 % Budget FY-12/13 MTD 6 Account Budget Expenditures Expended $(+/-) Pd 2 Aug 149 Postage $4,800.00 $2,638.95 54.98% $2,161.05 $0.00 150 Dues and Memberships $600.00 $25.00 4.17% $575.00 $25.00 151 Printing $1,300.00 $940.63 72.36% $359.37 $940.63 152 Equipment Maintenance $500.00 $0.00 0.00% $500.00 $0.00 153 NEMRC/APEX $1,300.00 $808.50 62.19% $491.50 $808.50 154 Travel&Training $500.00 $966.98 193.40% ($466.98) $541.90 155 156 Total ASSESSING/TAX $124,709.00 $23,482.21 18.83% $101,226.79 $13,490.96 157 158 PLANNING/DESIGN REVIEW 159 Planning Salaries-Perm. $192,500.00 $27,843.61 14.46% $164,656.39 $16,837.21 160 Planning Salaries-Other $0.00 $200.00 100.00% ($200.00) $200.00 161 Leave Time Turn-In $3,000.00 $0.00 0.00% $3,000.00 $0.00 162 Overtime $4,500.00 $540.85 12.02% $3,959.15 $329.22 163 Fringe Benefits $750.00 $0.00 0.00% $750.00 $0.00 164 FICA/Medicare $15,071.00 $2,220.07 14.73% $12,850.93 $1,343.71 165 Nontaxable Fringe Ben. $0.00 $300.00 100.00% ($300.00) $0.00 166 Office Supplies $4,000.00 $37.08 0.93% $3,962.92 $118.58 167 Public Meeting Advertisin $3,500.00 $103.20 2.95% $3,396.80 $103.20 168 Telephone _ $1,622.00 $152.62 9.41% $1,469.38 $56.13 169 Postage $1,500.00 $0.00 0.00% $1,500.00 $0.00 170 Dues and Subscriptions $1,200.00 $793.00 66.08% $407.00 $340.00 171 Document Printing $2,000.00+ $0.00 0.00% $2,000.00 S0.00 172 Maps $5,000.00 $0.00 0.00% $5,000.00 $0.00 173 Consultants $20,000.00 $0.00 0.00% $20,000.00 $0.00 174 PC/DRB Stipends $9,000.00 $0.00 0.00% $9,000.00 $0.00 175 Travel&Training $4,500.00 $7.00 0.16% $4,493.00 $7.00 176 Legal Permit Review $3,000.00 $0.00 0.00% $3,000.00 $0.00 177 Independent Technical Rev $10,000.00 $0.00 0.00% $10,000.00 $0.00 178 Reimbursable grant expend $15,000.00 $0.00 0.00% $15,000.00 $0.00 179 180 Total PLANNING/DESIGN REVI $296,143.00 $32,197.43 10.87% $263,945.57 $19,335.05 181 _ 182 NATURAL RESOURCES 183 Dues and Subscriptions $700.00 $0.00 0.00% $700.00 $0.00 184 Educational Programs $200.00 $23,486.00 11743.00% ($23,286.00) $11,178.00 185 Special Projects Material $1,700.00 $387.00 22.76% $1,313.00 $387.00 186 Printing $100.00 $0.00 0.00% $100.00 $0.00 187 Travel&Training $200.00 $0.00 0.00% $200.00 $0.00 188 189 Total NATURAL RESOURCES $2,900.00 $23,873.00 823.21% ($20,973.00) $11,565.00 190 191 OPERATING TRANSFERS OUT 192 Ambulance Department $155,000.00 $0.00 0.00% $155,000.00 $0.00 193 Fuel Pump Reserve Fund $8,200.00 $0.00 0.00% $8,200.00 $0.00 194 Open Space Reserve Fund $277,750.00 _ $0.00 0.00% $277,750.00 $0.00 195 Reappraisal Fund $70,500.00 $0.00 0.00% $70,500.00 $0.00 196 To undesignated reserve f S50,000.00 $0.00 0.00% $50,000.00 $0.00 197 To Capital Improvements $190,000.00 $0.00 0.00% $190,000.00 $0.00 9/13/2012 General Fund Expenditures-August-FY 2013 8 ___I A B C D E F 5 _ % Budget FY-12/13 MTD 6 Account Budget Expenditures Expended $(+/-) Pd 2 Aug 198 199 Total OPERATING TRANSFERS $751,450.00 $0.00 0.00% $751,450.00 $0.00 200 201 Total GENERAL GOVERNMENT, $3,940,652.00 $354,306.82 8.99% $3,586,345.18 $181,339.75 202 203 PUBLIC SAFETY 204 FIRE DEPARTMENT 205 Fire Salaries-Permanent $1,054,500.00 $157,864.03 14.97% $896,635.97 $100,590.26 206 Fire Salaries-Other $18,000.00 $0.00 0.00% $18,000.00 $0.00 207 Leave Time Turn-In $8,000.00 $0.00 0.00% $8,000.00 $0.00 208 Holiday Pay $119,000.00 $18,310.66 15.39% $100,689.34 $9,095.35 209 Fair Labor Standard O/T $77,000.00 $16,928.53 21.99% $60,071.47 $11,378.91 210 FiD Overtime-Fill-In $90,000.00 $13,305.25 14.78% $76,694.75 $7,245.16 211 F/D Overtime-Training $18,000.00 $1,426.32 7.92% $16,573.68 $625.75 212 F/D Overtime- Emerg Call $21,000.00 $268.44 1.28% $20,731.56 $99.63 213 Wellness/Fitness $9,500.00 $0.00 0.00% $9,500.00 $0.00 214 Fire-Off Duty Outside Emp $6,000.00 $0.00 0.00% $6,000.00 $0.00 215 Administrative Assistance $2,500.00 $0.00 0.00% $2,500.00 $0.00 216 Payment to Sick Bank Fund $15,000.00 $0.00 0.00% $15,000.00 $0.00 217 Fire Inspector $100,000.00 $0.00 0.00% $100,000.00 $0.00 218 Fringe Benefits $2,000.00 $0.00 0.00% $2,000.00 $0.00 219 FICA/Medicare $96,583.00 $16,196.63 16.77% $80,386.37 $10,072.13 220 Vision Plan $3,000.00 $0.00 0.00% $3,000.00 $0.00 221 Disability $560.00 $0.00 0.00% $560.00 $0.00 222 Group Health Insurance $202,100.00 $27,563.95 13.64% $174,536.05 $14,900.45 223 Group Life Insurance $2,425.00 $393.50 16.23% $2,031.50 $393.50 224 Group Dental Insurance S17,300.00 $2,248.34 1_ 13.00% $15,051.66 $1,124.17 225 Pension $82,815.00 $0.00 0.00% $82,815.00 $0.00 226 Office Supplies $1,500.00 $263.73 17.58% $1,236.27 $0.00 227 Vaccinations-HEP $1,000.00 $0.00 0.00% $1,000.00 $0.00 228 REHAB Supplies $300.00 $0.00 0.00% _ $300.00 $0.00 I 229 Station Operating Supply $4,500.00 $267.48 1 5.94% $4,232.52 $260.99 230 Maintenance Tools _ $420.00 $0.00 0.00% $420.00 $0.00 231 Uniforms-Career $5,650.00 $637.79 11.29% $5,012.21 $400.00 232 Uniforms-Call $5,500.00 $0.00 0.00% $5,500.00 $0.00 233 Firefighting Clothing $5,000.00 $16.20 0.32% $4,983.80 $16.20 234 Vehicle Tools $1,000.00 $0.00 0.00% $1,000.00 $0.00 235 Gas Chiefs vehicle&rei $1,400.00 $0.00 0.00% $1,400.00 $0.00 236 Diesel Fuel $28,000.00 $3,650.08 13.04% S24,349.92 $1,934.42 i 237 Oil $600.00 $0.00 0.00% $600.00 $0.00 238 Films and Books $1,100.00 $0.00 0.00% $1,100.00 $0.00 239 Fire Prevention Materials $3,500.00 $0.00 0.00% $3,500.00 $0.00 240 Fire Extinguishers $300.00 $0.00 0.00% $300.00 $0.00 241 Airpacks Maintenance $8,000.00 $1,719.70 21.50% $6,280.30 $1,470.70 242 Telephone $15,680.00 $999.54 6.37% $14,680.46 $720.81 243 Postage-Tool Shipping $400.00 $0.00 0.00% $400.00 $0.00 244 Dues and Subscriptions $1,500.00 $693.04 46.20% $806.96 $264.02 245 Workers Comp Insurance $136,563.00 _ $38,576.72 28.25% $97,986.28 $0.00 246 Property Insurance S31,533.00 $7,507.76 23.81% $24,025.24 $0.00 I I 9/13/2012 General Fund Expenditures-August-FY 2013 9 A B C D E F 5 % Budget FY-12/13 MTD 6 _ Account Budget Expenditures Expended $(+/-) Pd 2 Aug 247 Fire Station Maintenance $14,000.00 $1,813.24 12.95% $12,186.76 $1,464.60 248 Laundry and Bedding $900.00 $0.00 0.00% $900.00 $0.00 249 Radio Repair $1,500.00 $350.00 23.33% $1,150.00 $350.00 250 Vehicle Maintenance $8,500.00 $891.27 10.49% $7,608.73 $728.33 251 Vehicle Repair $10,000.00 $2,705.14 27.05% $7,294.86 $1,889.63 252 Equipment R&M $4,000.00 $215.43 5.39% $3,784.57 $215.43 253 Computers Contract ACS $2,000.00 $0.00 0.00% $2,000.00 $0.00 254 Conferences $1,500.00 $0.00 0.00% $1,500.00 $0.00 255 Training Schools $4,000.00 $220.91 5.52% $3,779.09 $48.00 256 Training Equipment $750.00 $0.00 0.00% $750.00 $0.00 ' 257 Recruiting&Testing $500.00 $0.00 0.00% $500.00 S0.00J 258 Fire Station#2 Heat/Elec S1 1,000.00 $2,257.93 ! 20.53% $8,742.07 $2,138.74 259 Fire Safety Equipment $110,480.00 $9,530.90 � 8.63% $100,949.10 $9,530.90 260 F/D Furniture/Equipment $4,000.00 $0.00 0.00% $4,000.00 $0.00 261 Inspector Car/Equipment $25,000.00 _ $0.00 0.00% $25,000.00 $0.00 262 Firefighting Equipment-ho $10,000.00 $847.50 8.48% $9,152.50 $847.50 263 Equipment Notes Prin $174,285.00 $0.00 0.00% $174,285.00 $0.00 264 Note on Quint Fire Truck $160,955.00 $160,877.13 99.95% $77.87 $0.00 265 266 Total FIRE DEPARTMENT $2,742,099.00 $488,547.14 17.82% $2,253,551.86 $177,805.58 267 268 AMBULANCE 269 Permanent Salaries $401,700.00 $68,909.26 17.15% $332,790.74 $43,908.68 270 EMT Pay S58,600.00 $0.00 0.00%' $58,600.00 $0.00 271 Holiday Pay $65,300.00 $7,992.78 12.24% $57,307.22 $3,970.21 272 Fair Labor Standard OT $24,000.00 $7,389.47 30.79% $16,610.53 $4,967.01 273 Overtime Fill-In $20,000.00 $5,807.88 29.04% $14,192.12 $3,162.59 274 Overtime-Training $9,900.00 $622.61 6.29% $9,277.39 $273.15 275 Overtime-Emergency Call $7,500.00 $117.18 1.56% $7,382.82 $43.49 276 Payment to Sick Bank Fund $5,000.00 $0.00 0.00% $5,000.00 $0.00 277 Wellness $3,500.00 $0.00 0.00% $3,500.00 $0.00 278 Fringe Benefits $1,500.00 $0.00 0.00% $1,500.00 $0.00 279 FICA/MEDI $40,468.00 $7,070.00 17.47% $33,398.00 $4,396.59 t280 Group Health Insurance S77,000.00 $12,031.95 15.63% $64,968.05 $6,504.20 281 Group Life Insurance $800.00 $171.76 1 21.47% $628.24 $171.76 282 Group Dental Insurance $6,600.00 . $1,918.90 1, 29.07% $4,681.10 $959.45 283 Pension S31,550.00 $0.00 0.00% $31,550.00 $0.00 284 ICMA Match $1,900.00 $0.00 0.00% $1,900.00 $0.00 285 Doctor Service Stipend $2,400.00 $0.00 0.00% $2,400.00 S0.00 286 Office Supplies $2,000.00 $0.00 0.00% $2,000.00 $0.00 287 Medical Supplies-Disposab S17,000.00 $6,414.68 37.73% $10,585.32 $6,414.68 288 Medical Supplies-Oxygen $4,000.001 $291.61 7.29% $3,708.39 $161.96 289 Medical Equipment Replace S3,000.00 $0.00 0.00% $3,000.00 $0.00 290 Uniforms-Career _ S6,000.00 $169.95 2.83% $5,830.05 $169.95 291 Diesel Fuel S7,500.00 $1,109.32 14.79% $6,390.68 $565.84 292 Training Films and Books $750.00 $0.00 0.00% $750.00 $0.00 293 Telephone _ $2,278.00 $116.19 5.10% $2,161.81 $116.19 294 Billing Postage - $3,000.00 $0.00 0.00% $3,000.00 $0.00 295 Dues&Subscriptions S500.00 $120.00 24.00% $380.00 S120.00 9/13/2012 General Fund Expenditures-August-FY 2013 10 A B C D E F 5 _ % Budget FY-12/13 MTD 6 Account Budget Expenditures Expended $(+/-) Pd 2 Aug 296 Workers Comp Insurance $34,968.00 $9,543.49 27.29% $25,424.51 $0.00 297 Property Insurance $7,267.00 $1,730.21 23.81% $5,536.79 $0.00 298 Contingency-Equipment Rep $10,000.00 $920.36 9.20% $9,079.64 $0.00 299 Radio Repair $1,500.00 $0.00 0.00% $1,500.00 $0.00 300 Vehicle Maintenance $2,500.00 $0.00 0.00% $2,500.00 $0.00 301 Vehicle Repair $5,000.00 $220.00 4.40% $4,780.00 $220.00 302 Equipment R&M $1,250.00 $0.00 0.00% $1,250.00 $0.00 303 Billing Software/Upgrades $8,278.00 $2,428.15 29.33% $5,849.85 $0.00 304 Med Equipment Maintenance $1,000.00 $0.00 0.00% $1,000.00 $0.00 305 Training Programs $2,000.00 $0.00 0.00% $2,000.00 $0.00 306 Training Equipment $500.00 $0.00 0.00% $500.00 $0.00 307 To Reserve Fund-Training $10,000.00 $0.00 0.00% $10,000.00 $0.00 308 Radios Purchase $6,200.00 $0.00 0.00% $6,200.00 S0.00 309 Defibrillators S37,250.00 $0.00 0.00% $37,250.00 $0.00 310 311 Total AMBULANCE $931,459.00 $135,095.75 14.50% $796,363.25 $76,125.75 312 313 POLICE DEPARTMENT 314 Police Salaries-Permanent $2,343,000.00 S368,776.08 15.74% $1,974,223.92 $227,848.35 315 Police Salaries-Other $15,000.00 $300.30 2.00% $14,699.70 $300.30 316 Leave Time Turn-In $12,000.00 $0.00 0.00% $12,000.00 $0.00 317 Police Salaries-Overtime $220,000.00 $30,280.50 13.76% $189,719.50 $16,724.75 318 Flol iday Pay _ $184,900.00 .$36,075.42 19.51% $148,824.58 $18,888.19 319 Automatic Corporal $15,750 00 $5,975.17 37.94% $9,774.83 $3,787.79 320 Shift Differential $38,500.00 $0.00 0.00% $38,500.00 $0.00 321 Drug Task Force Personnel S39,336.00 $0.00 0.00% $39,336.00 $0.00 322 Off-Duty Police Salary S28,750.00 $0.00 0.00% $28,750.00 $0.00 323 Payment to Sickbank Fund S42,000.00 $0.00 0.00% $42,000.00 $0.00 324 Fitness S27,000.00 $0.00 0.00% $27,000.00 $0.00 325 Reparative Board Grant Ac S72,803.00 $0.00 0.00% $72,803.00 $0.00 326 Fringe Benefits $6,500.00 $0.00 0.00% $6,500.00 $0.00 327 FICA/Medicare $216,430.00 $34,007.57 15.71% $182,422.43 $20,628.57 328 Vision Plan $5,100.00 $0.00 0.00% $5,100.00 $0.00 329 Disability Insurance $9,500.00 $1,209.10 12.73% $8,290.90 $1,209.10 330 Group Health Insurance $472,500.00 $70,055.51 14.83% $402,444.49 $37,488.57 ®Group Life Insurance $5,650.00 $966.12 17.10% $4,683.88 $966.12 332 Group Dental Insurance $41,200.00 $7,064.98 17.15% $34,135.02 $3,532.49 333 Pension $185,650.00 $0.00 0.00% $185,650.00 $0.00 334 ICMA Match $2,000.00 $0.00 0.00% $2,000.00 $0.00 335 Office Supplies $10,500.00 $926.27 8.82% $9,573.73 $926.27 336 Range Supplies $10,045.00 $0.00 0.00% $10,045.00 $0.00 ®Radio Equipment-Supplies $500.00 $0.00 0.00% $500.00 $0.00 338 Investigative Supplies $8,000.00 $524.65 6.56% $7,475.35 $490.65 339 Youth Services Supplies $6,800.00 $600.00 8.82% $6,200.00 $600.00 340 Traffic Unit Supplies $2,400.00 $0.00 0.00% $2,400.00 $0.00 341 Emergency Mgmnt Supplies $500.00 _ $0.00 0.00% $500.00 $0.00 342 K-9 Supplies - $3,000.00 $154.79 5.16% $2,845.21 $154.79 343 Janitorial Supplies $3,000.00 $177.92 5.93% $2,822.08 $0.00 344 Uniform Supplies $31,700.00 1 $9,612.18 30.32% $22,087.82 $6,003.93 9/13/2012 General Fund Expenditures-August-FY 2013 11 A B C D E F 5 - % Budget FY-12/13 MTD 6 Account Budget Expenditures Expended $(+/-) Pd 2 Aug 345 Tires $10,000.00 $0.00 0.00% $10,000.00 $0.00 346 Gas and Oil $68,000.00 $11,592.21 17.05% $56,407.79 $6,250.55 347 Telephone $32,548.00 $2,820.55 8.67% $29,727.45 $2,681.33 348 Postage _ $2,800.00 $527.11 18.83% $2,272.89 $376.20 349 Dues and Subscriptions $3,164.00 $150.00 4.74% $3,014.00 $50.00 350 Workers Comp Insurance $120,524.00 $27,152.90 22.53% $93,371.10 $0.00 351 Property Insurance $154,232.00 $36,721.98 23.81% $117,510.02 $0.00 352 Towing Services $1,500.00 $0.00 0.00% $1,500.00 $0.00 353 Crime Prevention Supplies $5,500.00 $0.00 0.00% $5,500.00 $0.00 354 Building Maintenance $9,000.00 $2,969.40 32.99% $6,030.60 $2,969.40 355 Uniform Cleaning $14,000.00 $833.50 5.95% $13,166.50 $833.50 356 Office Equip.Contract $5,000.00 $0.00 ! 0.00% $5,000.00 $0.00 357 Generator Prevent Maint $700.00 $0.00 0.00% $700.00 $0.00 358 Radio Equip. Maintenance $10,000.00 $180.00 1.80% $9,820.00 $180.00 359 Vehicle Repair $40,000.00 $3,624.06 9.06% $36,375.94 $1,814.57 360 Computer Connections Syst $18,826.00 $0.00 0.00% $18,826.00 $0.00 361 Equipment Maintenance $2,500.00 $1,030.00 41.20% $1,470.00 $165.00 362 Records Management System $10,000.00 $0.00 0.00% $10,000.00 $0.00 363 Consulting Services $6,840.00 $0.00 0.00% $6,840.00 $0.00 364 Tower Lease $300.00 $0.00 0.00% $300.00 $0.00 365 Animal Control Contracts $21,000.00 $205.00 0.98% $20,795.00 $205.00 366 Conferences $3,800.00 $4,093.02 107.71% ($293.02) $2,125.94 367 In-Service Training S28,380.00 $66.00 0.23% $28,314.00 $66.00 368 Recruiting&Testing $2,500.00 $385.50 _ 15.42% $2,114.50 $385.50 369 Tuition Reimbursement $6,800.00 $0.00 0.00% $6,800.00 $0.00 370 Electric-Police Dept. $55,000.00 $0.00 0.00% $55,000.00 $0.00 371 Heat/Hot Water $9,800.00 $98.51 1.01% $9,701.49 $98.51 372 Radio Installation Utilit $740.00 $18.86 2.55% $721.14 $18.86 373 Building Common Area Fees S42,260.00 $0.00 0.00% $42,260.00 $0.00 374 Cleaning/Building Service $33,800.00 $3,110.00 9.20% $30,690,00 $0.00 375 Vehicles and Equipment $109,500.00 $0.00 0.00% $109,500.00 $0.00 376 Radio Equipment $12,160.00 $0.00 0.00% $12,160.00 $0.00 377 Investigative Equipment $0.00 $0.00 0.00% $0.00 $0.00 378 Taser Replacement $5,469.00 , $0.00 0.00% $5,469.00 $0.00 379 BYRNE Grant S25,000.00 1 $0 00 0.00% $25,000.00 $0.00 380 - l- 381 Total POLICE DEPARTMENT $4,931,657.00 $662,285.16 13.43% $4,269,371.84 $357,770,23 . 382 383 Total PUBLIC SAFETY $8,605,215.00 $1,285,928.05 14.94% $7,319,286.95 $611,701.56 384 385 STREETS& HIGHWAYS 386 HIGHWAY DEPARTMENT 387 Highway Salaries-Perm. $643,510.00 $80,805.19 12.56% $562,704.81 $56,028.07 388 Leave Time Turn-In $11,000.00 $0.00 0.00% $11,000.00 $0.00 389 Highway Salaries-Overtime $35,000.00 $2,069.76 5.91% $32,930.24 $1,136.28 390 On-Call Pay $18,700.00 $0.00 0.00% $18,700.00 S0.00 391 Payment to Sickbank Fund $9,600.00 $0.00 0.00% $9,600.00 $0.00 392 Fringe Benefits _ _ $1,200.00 _ $59.25 4.94% $1,140.75 $30,00_ 393 FICA/Medicare $53,337.00 $6,762.06 12.68% $46,574.94 $4,328.09 9/13/2012 General Fund Expenditures-August-FY 2013 12 A B C D E F 5 I % Budget FY-12/13 MTD 6 Account Budget Expenditures Expended $(+/-) Pd 2 Aug 394 Nontaxable Fringe Ben. $0.00 $300.00 100.00% ($300.00) $0.00 395 Vision Plan S1,650.00 $0.00 0.00% $1,650.00 $0.00 396 Drug/Alcohol/Phys.Testing $500.00 $0.00 0.00% $500.00 $0.00 397 Disability Income $3,560.00 $448.22 12.59% $3,111.78 $448.22 398 Group Health Insurance $188,000.00 $24,007.58 12.77% $163,992.42 $12,741.91 399 Group Life Insurance $1,775.00 $285.60 16.09% $1,489.40 $285.60 400 Group Dental Insurance $13,100.00 $2,440.14 18.63% $10,659.86 $1,220.07 401 Pension $99,190.00 $0.00 0.00% $99,190.00 $0.00 402 ICMA Match $23,000.00 $0.00 0.00% $23,000.00 $0.00 403 Office Supplies $2,200.00 $251.52 11.43% $1,948.48 $251.52 404 Traffic Light Supplies $25,000.00 $3,169.34 12.68% $21,830.66 $3,169.34 405 Sign Supplies $5,020.00 $2,858.41 56.94% $2,161.59 $2,858.41 406 City Highways Material $18,200.00 $1,842.19 10.12% $16,357.81 $1,766.42 407 Road Striping _ $20,000.00 $2,200.67 11.00% $17,799.33 $2,200.67 408 Winter Salt $86,000.00 $0.00 0.00% $86,000.00 $0.00 409 Winter Sand $1,700.00 $0.00 0.00% $1,700.00 $0.00 410 Winter Liquid Deicer Addi S14,000.00 $0.00 0.00% $14,000.00 $0.00 411 Building Supplies $2,500.00 $386.23 15.45% $2,113.77 $351.93 412 Uniforms S13,000.00 $2,699.25 20.76% $10,300.75 $2,154.07 413 Vehicle Repair Parts S82,500.00 $19,091.51 23.14% $63,408.49 $17,610.81 414 School Bus Parts S32,500.00 $0.00 0.00% $32,500.00 $0.00 415 Gasoline $18,000.00 $19,908.62 110.60% ($1,908.62) $9,903.48 416 Oil r- $3,500.00 $4,371.75 124.91% ($871.75) $4,535.37 417 Diesel Fuel $55,000.00 $7,953.15 14.46% $47,046.85 ($3,679.13) 418 Diesel/Gasoline Non City $130,000.00 $0.00 0.00% $130,000.00 $0.00 419 Telephone/Internet $9,733.00 $991.34 10.19% $8,741.66 $682.55 420 Workers Comp Insurance $50,957.00 $11,800.24 23.16% $39,156.76 $0.00 421 Property Insurance $46,351.00 $11,036.04 23.81% $35,314.96 $0.00 422 Building Maintenance $30,000.00 $1,560.00 5.20% $28,440.00 $1,560.00 423 Generator Prevent Maint $630.00 $0.00 0.00% $630.00 $0.00 424 Hydrant Maintenance $100.00 _ $0.00 0.00% $100.00 $0.00 425 Tree Care $8,000.00 $0.00 0.00% $8,000.00 $0.00 426 Equipment Rental/Purchase $3,500.00 _ $0.00 0.00% $3,500.00 $0.00 427 Office Equipment Maintnce $5,405.00 $0.00 0.00% $5,405.00 S0.00 428 Travel&Training $5,405.00 $0.00 0.00% $5,405.00 $0.00 429 Utilities-Garage $16,000.00 $1,459.28 9.12% $14,540.72 $1,459.28 430 Utilities-Garage Heat S14,000.00 $128.32 0.92% $13,871.68 $128.32 431 Traffic Lights $33,000.00 $5,652.09 17.13% $27,347.91 $3,712.09 432 Vehicle Replacement $360,000.00 $25,841.16 7.18% $334,158.84 $25,841.16 433 Highway Paving _ $460,950.00 $2,229.03 0.48% $458,720.97 $2,003.67 434 Curbs and Sidewalks S15,000.00 $0.00 0.00% $15,000.00 $0.00 435 Spc Prjcts/C Beautifictn S90,000.00 $1,347.90 1.50% $88,652.10 $1,347.90 436 Equipment Notes Prin $69,812.00 $0.00 0.00% $69,812.00 $0.00 437 438 Total HIGHWAY DEPARTMENT $2,831,085.00 $243,955.84 8.62% $2,587,129.16 $154,076.10 439 440 Total STREETS&HIGHWAYS $2,831,085.00 $243,701.90 8.61% $2,587,383.10 $153,822.16 441 442 CULTURE AND RECREATION 9/13/2012 General Fund Expenditures-August-FY 2013 13 1 i . A B I C D E F -�5-� % Budget FY-12/13 MTD 6 I- Account Budget Expenditures Expended $(+/-) Pd 2 Aug 443 RECREATION ADMINISTRATION 444 Rcc.Admin.Salaries-Perm. $199,000.00 $32,149.60 16.16% $166,850.40 $17,384.80 445 Leave Time Turn-In $9,193.00 $0.00 0.00% $9,193.00 $0.00 446 Taxable Fringe Benefits $6,400.00 $294.15 4.60% $6,105.85 $149.85 447 FICA/Medicare $15,927.00 $2,503.77 15.72% $13,423.23 $1,360.64 448 Nontaxable Fringe Ben. $0.00 $959.73 100.00% ($959.73) $400.00 449 Office Supplies $2,900.00 $395.67 13.64% $2,504.33 $149.99 450 Telephone $2,163.00 $123.10 5.69% $2,039.90 $74.85 451 Postage $800.00 $0.00 0.00% $800.00 $0.00 452 Dues and Subscriptions $625.00 $6I0.00 97.60% $15.00 $0.00 453 Workers Comp Insurance $11,157.00 $2,522.54 22.61% $8,634.46 $0.00 454 Property Insurance $9,738.00 $2,318.48 23.81% $7,419.52 $0.00 455 Scholarships $1,000.00 $0.00 0.00% $1,000.00 $0.00 456 Printing $3,600.00 $0.00 0.00% $3,600.00 $0.00 457 Software/Printer Contract $3,500.00 $0.00 0.00% $3,500.00 $0.00 458 Travel&Training $1,700.00 $0.00 0.00% $1,700.00 $0.00 459 460 Total RECREATION ADMINISTI $267,703.00 $41,877.04 15.64% $225,825.96 $19,520.13 461 462 PROGRAMS 463 Salaries-Miscellaneous $0.00 $0.00 0.00% $0.00 $88.60 464 Salaries-Programs $9,900.00 $6,633.84 67.01% $3,266.16 $3,797.12 465 FICA/Medicare $757.00 $355.67 46.98% $401.33 $138.66 466 General Supplies $3,000.00 $0.00 0.00% $3,000.00 $0.00 467 Advertising • $2,200.00 $125.77 5.72% $2,074.23 $125.77 468 Certification-Coaches _ $0.00 $0.00 0.00% $0.00 $6.78 469 School Wage Reimbursement $1,000.00 $0.00 1 0.00% $1,000.00 $0.00 470 471 Total PROGRAMS $16,857.00 • $7,115.28 42.21% $9,741.72 $4,156.93 472 473 RED ROCKS PARK 474 Red Rocks Park Salaries $9,800.00 $8,196.89 83.64% $1,603.11 $4,762.13 475 F1CA/Medicare $750.00 $627.06 83.61% $122.94 $364.30 476 General Supplies $2,000.00 $1,456.00 72.80% $544.00 $478.26 477 Printing $400.00 $0.00 0.00% $400.00 $0.00 478 Utilities $500.00 $19.61 3.92% $480.39 $19.61 479 480 Total RED ROCKS PARK $13,450.00 $10,299.56 76.58% $3,150.44 $5,624.30 481 482 FACILITIES _ 483 Park Salaries $3,900.00 $1,362.50 34.94% $2,537.50 $306.00 484 FICA/Medicare $298.00 $104.23 _ 34.98% $193.77 $23.41 485 Supplies $3,500.00 $1,636.51 46.76% $1,863.49 $750.11 486 Fuel-Gas $2,700.00 $78.28 2.90% $2,621.72 $78.28 487 Recreation Path Committee $400.00 $0.00 0.00% $400.00 $0.00_ 488 Electric-Jaycee Park $1,400.00 $145.95 10.43% $1,254.05 $145.95 489 Electric-Dorset Park $3,200.00 $217.47 , 6.80% $2,982.53 $217.47 490 Electric-Overlook Park $350.00 $47.07 1 13.45% S302.93 $47.07 491 Electric-Tennis Courts $600.00 $85.90 1 14.32% $514.10 $85.90 9/13/2012 General Fund Expenditures-August-FY 2013 14 i _I A B C D E F 5 % Budget FY-12/13 MTD 6 Account Budget Expenditures Expended $(+/-) Pd 2 Aug 492 Facilities Improvements $32,851.00 $24,738.50 75.31% $8,112.50 $0.00 493 494 Total FACILITIES $49,199.00 $28,416.41 - 57.76% $20,782.59 $1,654.19 495 496 LEISURE ARTS 497 Playground Director $3,600.00 $0.00_ 0.00% $3,600.00 $0.00 498 Arts&Crafts Instructors $1,000.00 $1,013.00 101.30% ($13.00) $1,013.00 499 Adult Programs Supplies/I $2,000.00 $2,045.00 102.25% ($45.00) $881.00 500 FICA/Medicare S352.00 $233.94 66.46% $118.06 $144.90 501 Kids Playground Supplies $500.00 $0.00 0.00% $500.00 $0.00 502 Kids Arts&Crarts Matcri _ $400.00 $0.00 0.00% $400.00 $0.00 503 Senior Club Contract $3,800.00 $0.00 0.00% $3,800.00 $0.00 504 Reimbursement-Bus Drivers $1,000.00 $0.00 0.00% $1,000.00 $0.00 505 Artists-Contracts $400.00 $0.00 0.00% $400.00 $0.00 506 Chorus Directors $3,600.00 $0.00 0.00% $3,600.00 $0.00 507 508 Total LEISURE ARTS $16,652.00 $3,291.94 19.77% $13,360.06 $2,038.90 509 510 SPECIAL ACTIVITIES 511 Adult Programs $14,930.00 $1,356.00 9.08% $13,574.00 $1,356.00 512 Jazzercise of Shelburne $5,100.00 $0.00 0.00% $5,100.00 $0.00 513 Skate lessons-Vt Skate $9,100.00 $0.00 0.00% $9,100.00 $0.00 514 Special Events $6,500.00 $0.00 0.00% $6,500.00 $0.00 515 Swim Lessons-Sport/Fit Ed $8,800.00 $0.00 0.00% $8,800.00 $0.00 516 Youth Programs $11,200.00 $582.00 5.20% $10,618.00 $582.00 517 Great Escape Tickets $17,000.00 $0.00 0.00% $17,000.00 $0.00 518 Afternoon Skiing-Middle S $4,500.00 $0.00 0.00% $4,500.00 $0.00 519 Afternoon Skiing-Orchard $6,500.00 $0.00 0.00% $6,500.00 $0.00 520 Spec.Activities Salaries $7,000.00 $1,500.00 21.43% $5,500.00 $0.00 521 FICA/Medicare $536.00 $0.00 0.00% $536.00 $0.00 522 Supplies $5,000.00 $0.00 0.00% $5,000.00 $0.00 523 Telephone $1,330.00 $146.59 j 11.02% $1,183.41 $146.59 524 525 Total SPECIAL ACTIVITIES L $97,496.00-1 $3,584.59 3.68% $93,911.41 $2,084.59 526 527 COMMUNITY LIBRARY 528 Library Salaries $264,800.00 $34,884.53 13.17% $229,915.47 $19,750.10 529 FICA/Medicare S20,257.00 $2,701.40 13.34% $17,555.60 $1,527.28 530 Group Health Insurance $44,000.00 $3,303.86 7.51% $40,696.14 $2,888.46 531 Group Dental Insurance $3,605.00 $330.04 9.16% $3,274.96 $165.02 532 Library Supplies $5,074.00 $882.16 17.39% $4,191.84 $882.16 533 Books-Adult S13,686.00 $1,007.16 7.36% $12,678.84 $1,007.16 534 Books-Children $7,550.00 $47.54 0.63% $7,502.46 $47.54 535 DVDs/CDs-Adult $4,110.00 $409.92 9.97% $3,700.08 $409.92 536 DVDs/CDs-Children $1,556.00 $115.75 7.44% $1,440.25 $115.75 537 Program Supplies-Arts/Cra $1,450.00 $0.00 0.00% $1,450.00 $0.00 538 Blanchette Expenditures $8,500.00 $289.72 3.41% $8,210.28 $289.72 539 Blanchette/Subscriptions- $1,230.00 $0.00 0.00% $1,230.00 $0.00 540 Postage $1,500.00 $1,104.56 73.64% $395.44 $1,085.56 9/13/2012 General Fund Expenditures-August-FY 2013 15 A B C D E F 6 % Budget FY-12/13 MTD Account Budget Expenditures Expended $(+/-) Pd 2 Aug 541 Dues and Subscriptions $290.00 $0.00 0.00% $290.00 $0.00 542 Online&Print Subscripti $4,336.00 $52.00 1.20% $4,284.00 $52.00 543 Property Insurance $7,366.00 $1,753.70 23.81% $5,612.30 $0.00 544 School Use $56,287.00 $0.00 0.00% $56,287.00 $0.00 545 Community Programs $4,365.00 $410.95 9.41% $3,954.05 $350.95 546 Service to Shut-Ins $25.00 $0.00 0.00% $25.00 $0.00 547 Repair/Maintenance Librar $0.00 $0.00 0.00% $0.00 ($49.25) 548 Bookmobile $500.00 $506.27 101.25% ($6.27) $506.27 549 Computer Operations $1,220.00 $0.00 0.00% $1,220.00 $0.00 550 Travel&Training $915.00 $0.00 0.00% $915.00 $0.00 551 Furniture $4,465.00 $0.00 0.00% $4,465.00 $0.00 552 Computer Improvements $3,000.00 $0.00 0.00% $3,000.00 $0.00 553 Office Renovations $400.00 $0.00 0.00% $400.00 $0.00 554 C/L Photocopier Lease Pri $2,760.00 $335.94 12.17% $2,424.06 $163.87 555 556 Total COMMUNITY LIBRARY $463,247.00 $48,135.50 10.39% $415,111.50 $29,192.51 557 558 CAPITAL/PARK MAINTENANCE 559 Park Maint.Salaries-Perm. S 148,500.00 $25_,642.68 17.27% $122,857.32 $14,517.31 560 Leave Time Turn-In $1,000.00 $0.00 0.00% $1,000.00 $0.00 561 Park Maint.Sal.-Overtime _ $9,000.00 $171.70 1.91% $8,828.30 $139.87 562 Parks On Call $1,000.00 $0.00 0.00% $1,000.00 $0.00 563 Payment to Sickbank Fund $3,000.00 $0.00 0.00% $3,000.00 $0.00 564 FICA/Medicare $12,200.00 $1,989.91 16.31% $10,210.09 $1,128.74 565 Vision Plan $425.00 $0.00 0.00% $425.00 , $0.00 566 Disability Income $720.00 $117.16 16.27% $602.84 $117.16 567 Group Health Insurance $48,100.00 $4,784.10 9.95% $43,315.90 $2,402.74 568 Group Life Insurance $420.00 $70.00 16.67% $350.00 $70.00 569 Group Dental Insurance $3,200.00 $402.66 12.58% $2,797.34 $201.33 570 Pension $24,700.00 $0.00 0.00% $24,700.00 $0.00 571 ICMA Match $6,150.00 $0.00 0.00% $6,150.00 $0.00 572 Park Supplies $16,500.00 $4,414.96 26.76% $12,085.04 $4,356.65 573 Cemetery Supplies $300.00 $0.00 0.00% $300.00 $0.00 574 Recreation Path Supplies $1,500.00 $99.42 6.63% $1,400.58 $99.42 575 Uniforms $0.00 $0.00 0.00% $0.00 I $0.00 576 Workers Comp Insurance $5,503.00 $1,246.24 22.65% $4,256.76 $0.00 577 Property Insurance $4,796.00 $1,141.94 23.81% $3,654.06 $0.00 578 Recreation Path Imprvmnts $7,500.00 $634.56 8.46% $6,865.44 $634.56 579 580 Total CAPITAL/PARK MAINTEI` S294,514.00 $40,715.33 t 13.82% $253,798.67 $23,667.78 581 582 Total CULTURE AND RECREAT $1,219,118.00 $183,435.65 15.05% $1,035,682.35 $87,939.33 583 _ 584 OTHER OPERATING ENTITIES 585 County Court $123,500.00 $123,488.71 99.99% $11.29 $0.00 586 Winooski Valley Park $54,000.00 $54,000.00 100.00% $0.00 $0.00 587 C.C.T.A. _ $397,843.00 $132,614.00 33.33% $265,229.00 $0.00 588 Regional Planning S18,269.00 $18,270.00 100.01% ($1.00) $0.00 589 Metropolitan Planning S17,101.00 $17,101.00 , 100.00% $0.00 $0.00 9/13/2012 General Fund Expenditures-August-FY 2013 16 I I A B C I D 1 E F -5�_ f % Budget FY-12/13 MTD + I Account Budget Expenditures Expended $(+/-) Pd 2 Aug 590 591 Total OTHER OPERATING ENTI $610,713.00 $345,473.71 56.57% $265,239.29 $0.00 592 - - - - 593 Total OTHER ENTITIES $610,713.00 $345,473.71 56.57% $265,239.29 $0.00 594 595 CURRENT PRINCIPAL, BONDS 596 Public Works Facility $98,568.00 $0.00 0.00% $98,568.00 $0.00 597 Kennedy Dr Reconstrction $22,440.00 $0.00 0.00% $22,440.00 $0.00 598 Lime Kiln Bridge $22,440.00 $0.00 0.00% $22,440.00 $0.00 599 PENSION LIABILITY-PRINCIP $262,974.00 $0.00 0.00% $262,974.00 $0.00 600 F,D Building Improvements $30,090.00 $0.00 0.00% S30,090.00 $0.00 601 Emergency Center $130,000.00 $0.00 0.00% $130,000.00 $0.00 602 Police Headquarters $360,000.00 $0.00 0.00% $360,000.00 $0.00 603 Parkland, 1992 $35,000.00 $0.00 0.00% $35,000.00 $0.00 604 Parkland/Brand Farm $40,000.00 $0.00 0.00% $40,000.00 $0.00 605 606 Total CURRENT PRINCIPAL,Bq $1,001,512.007 $0.00 0.00% $1,001,512.00 $0.00 607 608 CURRENT INTEREST,BONDS 609 Public Works Facility $45,795.00 $0.00 0.00% $45,795.00 $0.00 610 Kennedy Dr Recnstrction $13,038.00 f $0.00 0.00% $13,038.00 $0.00 611 Lime Kiln Bridge $13,038.00 - $0.00 j 0.00% $13,038.00 $0.00 612 PENSION LIABILITY-INTERES $397,974.00 $0.00 0.00% $397,974.00 $0.00 613 F/D Building Improvements $17,483.00 _ $0.00 0.00% $17,483.00 $0.00 614 Emergency Center $7,131.00 $0.00 0.00% $7,131.00 $0.00 615 Police Headquarters $263,358.00 $0.00 0.00% $263,358.00 $0.00 616 Parkland, 1992 $1,148.00 $0.00 0.00% $1,148.00 $0.00 617 Parkland/Brand Farm $3,400.00 $0.00 0.00% $3,400.00 $0.00 618 619 Total CURRENT INTEREST,BOA $762,365.00 $0.00 0.00% $762,365.00 $0.00 620 621 Total GENERAL FUND $18,970,660.00 $2,413,100.07 12.72% $16,557,559.93 $1,035,056.74 622 623 Total All Funds $18,970,660.001 $2,413,100.07 12.72% $16,557,559.93 $1,035,056.74 9/13/2012 General Fund Expenditures-August-FY 2013 17 A B C D E F 1 2 Revenue Report-August,2012 3 Stormwater Fund 4 5 _ Estimated Received %Budget FY-12/13 MTD 6 Account Revenue To Date Received $(+/-) Pd 2 Aug 7 8 S/WATER UTILITIES REVENUE 9 S/W User Fees-Water Bi l - $1,888,104.00 ($302,274.18) 16.01% $1,585,829.82 ($124,994.39) 10 State of VT Fee for Servi -- - $50,000.00 $0.00 0.00% $50,000.00 $0.00 11 SW Grants I $1,189,650.00 $0.00 1 0.00% $1,189,650.00 $0.00 12 Land Owner Payments $34,200.00 $0.00 0.00% $34,200.00 $0.00 13 Reserve Transfer In $460,160.00 $0.00 0.00% $460,160.00 $0.00 14 Miscellaneous Income $0.00 ($58.00)' 100.00% ($58.00) $0.00 15 16 Total S/WATER UTILITIES REVENUE - _ $3,622,114.00 ; ($302,332.18)1 8.35% $3,319,781.82 ($124,994.39) 17 18 'Total STORM WATER UTILITIES $3,622,114.00 ($302,332.18) 8.35% $3,319,781.82 ($124,994.39) 19 • 20 Total All Funds $3,622,114.00 ($302,332.18) 8.35% $3,319,781.82 ($124,994.39) 9/13/2012 Stormwater Fund Revenue-August-FY 2013 1 A I B C D E F 1 2 Revenue Report-August,2012 3 Water Polution Control Fund 4 5 Estimated Received %Budget FY-12/13 MTD 6 Account Revenue To Date Received $(+/-) Pd 2 Aug 7 8 WATER POLLUTION CONTROL 9 CHARGES FOR SERVICES 10 W.P.C.User Fees $3,131,442.00 ($514,793.58) 16.44% $2,616,648.42 ($252,485.55) 11 W.P.C.Truck Charges $50,000.00 $0.00 0.00% $50,000.00 $0.00 12 Connection Fees $106,090.00 ($6,592.01) 6.21% $99,497.99 ($6,592.01) 13 Enviromental Impact $35,000.00 $0.00 0.00%' $35,000.00 $0.00 14 15 Total CHARGES FOR SERVICES $3,322,532.00 (S521,385.59) 15.69% $2,801,146.41 ($259,077.56) 16 17 Total ENTERPRISE FUND/W.P.C. $3,322,532.00 (S521,385.59) 15.69%j $2,801,146.41 ($259,077.56) 18 - - — ---� I 1 19 Total All Funds $3,322,532.00 ($521,385.59)I 15.69% $2,801,146.41 ($259,077.56) 9/13/2012 Water Polution Control Fund Revenue-August-FY 2013 2 A B C D E F 1 2 Revenue Report-August, 2012 3 General Fund 4 5 - Estimated Received °A° Budget FY-12/13 MTD 6 - Account Revenue To Date Received $(+/-) Pd 2 Aug 7 8 TAX REVENUE 9 TAX REVENUE 10 Tax,Current Budget $11,210,483.00 ($3,668,399.58) 32.72% $7,542,083.42 ($3,088,630.87) 11 VT Payment in Lieu of Tax $47,000.00 $0.00 0.00% $47,000.00 $0.00 12 Taxes, Reappraisal/ACT 60 $71,000.00 $0.00 0.00% $71,000.00 $0.00 13 14 Total TAX REVENUE $11,328,483.00 ($3,668,399.58) 32.38% $7,660,083.42 ($3,088,630.87) 15 16 LOCAL OPTION TAXES 17 Local Option Tax-Sales $2,625,000.00 ($277,405.20) 10.57% $2,347,594.80 ($277,405.20) 18 Local Option Tax-Rooms/Me $104,760.00 ($95,690.48) 91.34% $9,069.52 ($95,690.48) 19 Rooms/Meals-Fire Vehicl $335,240.00 $0.00 0.00% $335,240.00 $0.00 20 Rooms/Meals-P/D Hdqtrs $360,000.00 $0.00 0.00% $360,000.00 $0.00 21 22 Total LOCAL OPTION TAXES $3,425,000.00 ($373,095.68) 10.89% $3,051,904.32 ($373,095.68) 23 24 Total TAX REVENUE $14,753,483.00 ($4,041,495.26) 27.39% $10,711,987.74 ($3,461,726.55) 25 26 INTEREST/PENALTY ON TAX 27 Penalty,Current&Prior $105,000.00 ($38,647.97) 36.81% $66,352.03 ($38,751.44) 28 Interest,Current&Prior $42,500.00 ($7,158.48) 16.84% $35,341.52 ($5,582.75) 29 Fee to Collect State Educ S75,000.00 $0.00 0.00% $75,000.00 $0.00 30 Current Use S 13,000.00 $0.00 0.00% $13,000.00 $0.00 31 Per Parcel Payment Traini $500.00 $0.00 0.00% $500.00 $0.00 32 33 Total INTEREST/PENALTY ON" $236,000.00 ($45,806.45) 19.41% $190,193.55 ($44,334.19) 34 35 CITY MANAGER 36 Administrative Services-W $42,640.00 $0.00 0.00% $42,640.00 $0.00 37 Administrative Services-S $122,720.00 $0.00 0.00% $122,720.00 $0.00 38 Administrative Services-W $137,280.00 $0.00 0.00% $137,280.00 $0.00 39 From Sewer-Audit&Actuar $4,832.00 $0.00 0.00% $4,832.00 $0.00 40 From SW-Audit&Actuary $3,312.00 $0.00 0.00% $3,312.00 $0.00 41 Wellness Payment $5,000.00 , $0.00 0.00% $5,000.00 $0.00 42 COBRA Repayment $20,200.00 $0.00 0.00% $20,200.00 $0.00 43 Pcnsion Liab Note-WPC $38,675.00 $0.00 0.00% $38,675.00 $0.00 44 Pension Liab Note-SW $26,510.00 $0.00 0.00% $26,510.00 $0.00 45 From Water-Audit $2,100.00 $0.00 0.00% $2,100.00 $0.00 46 DPSA Insurance Reimb. $5,000.00 $0.00 0.00% $5,000.00 $0.00 47 Admin Svc Fee Fund 240 S30,000.00 $0.00 0.00% $30,000.00 $0.00 48 From SW for Ortho $1,875.00 $0.00 0.00% $1,875.00 $0.00 49 From WPC for Ortho S1,875_00 I $0.00 0.00% $1,875.00 $0.00 50 PD 3rd Floor Lease Rent $15,000.00 ! $0.00 0.00% $15,000.00 $0.00 i I 9/13/2012 General Fund Revenue-August-FY 2013 3 __J A B C D 1 E F 5 _ Estimated Received % Budget FY-12/13 MTD 6 Account Revenue To Date Received $(+/-) Pd 2 Aug 51 From WPC-Payroll,Testing $700.00 $0.00 0.00% $700.00 $0.00 52 From SW-Payroll,Testing $480.00 $0.00 0.00% $480.00 $0.00 53 Insurance/Leadership $0.00 ($139.17) 100.00% ($139.17) ($139.17) 54 Miscellaneous $2,000.00 ($1,717.03) 85.85% $282.97 ($1,717.03) 55 56 Total CITY MANAGER $460,199.00 ($1,856.20) 0.40% $458,342.80 ($1,856.20) 58 CITY CLERK ~ 59 Returned Check Fees $50.00 $0.00 I 0.00% $50.00 $0.00 60 Recording Fees $150,000.00 _ ($28,600.00) 19.07% $121,400.00 ($15,113.00)1 61 Photocopy Fees S30_000.00 ($3,936.98) 13.12% $26,063.02 ($2,015.23) 62 Photocopies-Vital Records $8,000.00 ($765.00)! 9.56% $7,235.00 ($306.00) 63 Pet Licenses _S35,000.00 1 (S480.00)j 1.37% $34,520.00 ($250.00) 64 Pet Control Fees $3,000.00 7 ($508.00) 16.93% $2,492.00 ($115.00) 65 Beverage/Cabaret License $6,000.00 ($200.00) 3.33% $5,800.00 ($100.00) 66 Entertainment Permits $300.00 ($25.00) 8.33% $275.00 ($25.00) 67 Fish&Game Licenses $100.00 ($19.50) 19.50% $80.50 ($1.50) 68 Marriage Licenses $1,750.00 ($440.00) 25.14% $1,310.00 ($200.00) 69 Green Mountain Passports $150.00 ($134.00) 89.33% $16.00 ($50.00) 70 Motor Vehicle Renewals $2,000.00 ($207.00) 10.35% $1,793.00 ($108.00) 71 Expedited Mailing Service $250.00 $0.00 0.00% $250.00 $0.00 72 School Reimburse-Election $2,000.00 $0.00 0.00% $2,000.00 $0.00 73 Interest on Investments S80,000.00 ($7,776.31) 9.72% $72,223.69 ($5,517.44) 74 75 Total CITY CLERK $318,600.00 ($43,091.79) 13.53% $275,508.21 ($23,801.17) 76 77 PLANNING 78 Building&Sign Permits $180,000.00 ($30,381.23) 16.88% $149,618.77 ($21,926.08) 79 Bianchi Ruling $6,000.00 ($1,371.00) 22.85% $4,629.00 ($636.00) 80 Ordinance Fines $0.00 ($275.00) 100.00% ($275.00) ($100.00) 81 Zoning and Planning $60,000.00 ($5,771.00) 9.62% $54,229.00 ($3,784.00)' 82 Sewer Inspection Fees $0.00 ($300.00) 100.00% ($300.00) ($100.00) 83 Peddlers' Permits $1,000.00 ($340.00) 34.00% $660.00 ($250.00) 84 Legal Permit Review $3,000.00 $0.00 0.00% $3,000.00 $0.00 85 I Market Street Grant $29 690 00 $0.00 0.00% $29,690.00 $0.00 86 MPG 11 Grant Revenue S15,000.00 ($4,500.04 30.00% $10,500.00 ($4,500.00) 87 Independent Techincal Rev S10,500.00 S0.00 t 0.00% $10,500.00 $0.00 88 Zoning Violations $0.00 ($150.00) 100.00% ($150.00) ($150.00) 89 90 Total PLANNING $305,190.00 ($43,088.23), 14.12% $262,101.77 ($31,446.08) 91 92 FIRE DEPARTMENT 93 Engine Trade In $4,000.00 $0.00 0.00% $4,000.00 $0.00 94 Outside Employment $7,200.00 ($826.00) 11.47% $6,374.00 ($826.00) 95 Misc.Revenue-Fire Dept. $0.00 ($5,476.91) 100.00% ($5,476.91) ($760.00) 96 Fire_Inspection Revenue $200,000.00 _ $0.00 0.00% $200,000.00 $0.00 97 Fire Impact Fees-Fund Tru $136,000.00 $0.00 0.00% $136,000.00 $0.00 98 99 Total FIRE DEPARTMENT $347,200.00 ($6,302.91) 1.82% $340,897.09 ($1,586.00) 9/13/2012 General Fund Revenue-August-FY 2013 4 A B C D E F 5 Estimated To % Budget FY-12/13 MTD 6 Account Revenue To Date Received $(+/-) Pd 2 Aug 100 101 AMBULANCE 102 Tax Revenues $155,000.00 $0.00 0.00% $155,000.00 $0.00 103 Ambulance Service Billing S671,000.00 ($85,322.75) 12.72% $585,677.25 ($43,987.65) 104 Williston Billing $18,000.00 ($3,349.86) 18.61% $14,650.14 ($1,851.59) 105 Grand Isle Billing $6,000.00 ($399.05) 6.65% $5,600.95 $0.00 106 Patient Care Equip Grant $5,000.00 $0.00 0.00% $5,000.00 $0.00 107 _ 108 Total AMBULANCE $855,000.00 ($89,071.66) 10.42% $765,928.34 ($45,839.24) 109 110 POLICE DEPARTMENT 111 Vermont District Court $110,000.00 ($10,031.00) 9.12% $99,969.00 ($4,017.50) 112 Traffic Safety Grant S15,000.00 $0.00 0.00% $15,000.00 $0.00 113 Sale of Cruisers/Bequest $4,000.00 ($3,010.00) 75.25% $990.00 $0.00 114 Police Reports $6,500.00 ($2,467.00) 37.95% $4,033.00 ($577.00) 115 LC.A.C. $0.00 ($656.68) 100.00% ($656.68) $0.00 116 Drug Task Force Grant $39,336.00 ($15,210.95) 38.67% $24,125.05 ($15,210.95) 117 Asset Forfeiture for Trai $8,380.00 I $0.00 0.00% $8,380.00 $0.00 118 Parking Tickets $500.00 ($70.00)1 14.00% $430.00 ($45.00) o 119 Alarm Registrations $9,000.00 ($2,760.00)i 30.67% $6,240.00 ($195.00) 120 Alarm Fines $1,500.00 t ($250.00) 16.67% $1,250.00 $0.00 121 Off Duty Police $33,060.00 ($9,010.62) 27.26% $24,049.38 ($9,010.62) 122 Reparative Board Grant $72,803.00 $0.00 0.00% $72,803.00 $0.00 123 BYRNE Grant $25,000.00 $0.00 0.00% $25,000.00 $0.00 124 Miscellaneous- Police $0.00 ($150.00) 100.00% ($150.00) $0.00 125 126 Total POLICE DEPARTMENT $325,079.00 ($43,616.25) 13.42% $281,462.75 ($29,056.07) 127 128 HIGHWAY DEPARTMENT 129 Road Opening Permits $155,000.00 ($19,827.50) 12.79% $135,172.50 l ($18,727.50) 130 Overweight truck permits $100.00 ($55.00) 55.00% $45.00 ($15.00) 131 Highway State Aid $211,721.00 ($77,256.49) 36.49% $134,464.51 $0.00 132 Class II Paving Grant $134,520.00 $0.00 0.00% $134,520.00 $0.00 133 Fuel Pump Surcharge $1,000.00 ($413.12) 41.31% $586.88 ($208.97) 134 HazMat Facility Lease $17,500.00 ($1.00) 0.01% $17,499.00 $0.00 135 School Bus Parts Reimbure $32,500.00 ($11,849.44) 36.46% $20,650.56 ($7,145.87) 136 School gas/diesel reimbur $130,000.00 ($7,924.11) 6.10% $122,075.89 ($7,924.11) 137 School vehicle repair pay $17,700.00 S0.00 0.00% $17,700.00 ' $0.00 138 Salary Reimbursement-WPC $245,760.00 $0.00 0.00% $245,760.00 $0.00 139 FICA Reimbursement-WPC $18,800.00 $0.00 0.00% $18,800.00 $0.00 140 Pension Reimbursement-WPC S67,470.00 _ $0.00 0.00% $67,470.00 $0.00 141 Benefits Reimbursement-WP S62,238.00 L $0.00 0.00% $62,238.00 $0.00 ' 142 Salary Reimbursement-SW $15,600.00 $0.00 0.00% $15,600.00 $0.00 143 Benefits Reimbursement-SW $7,020.00 $0.00 0.00% $7,020.00 $0.00 144 Vehicle Trade In $12,500.00 1 $0.00 0.00% $12,500.00 $0.00 145 Sewer Inspection Fee $1,000.00 $0.00 0.00% $1,000.00 $0.00 146 Highway Impact Fee-RT 2 $90,000.00 $0.00 0.00% $90,000.00 $0.00 147 Hgwy Misc Fuel S4,000.00 ($6,741.68) 168.54% ($2,741.68) ($280.62) 148 9/13/2012 General Fund Revenue-August-FY 2013 5 A I B C D E F 5 I Estimated Received % Budget FY-12/13 MTD 6 Account Revenue To Date Received $(+/-) Pd 2 Aug 149 Total HIGHWAY DEPARTMEN1 $1,224,429.00 ($124,068.34) 10.13% $1,100,360.66 ($34,302.07) 150 151 TREE RPLCMNT/MNTNCE _ 152 Tree Replacement Fee _ $300.00 $0.00 0.00% $300.00 $0.00 153 154 Total TREE RPLCMNT/MNTNCI` $300.00 $0.00 0.00% $300.00 $0.00 155 156 RECREATION 157 RED ROCKS PARK 158 Red Rocks Gate Receipts _ $4,700.00 ($5,206.00) 110.77% ($506.00) ($2,072.00) 159 160 Total RED ROCKS PARK $4,700.00 ($5,206.00) 110.77% ($506.00) ($2,072.00) 161 162 FACILITIES 163 J/C Park Rentals $300.00 ($150.00) 50.00% $150.00 ($150.00) 164 165 Total FACILITIES $300.00 ($150.00) 50.00% $150.00 ($150.00) 166 167 SPECIAL ACTIVITIES 168 Great Escape Ticket Sales $17,000.00 ($13,703.00) 80.61% $3,297.00 ($6,420.00) 169 Aternoon Skiing/Middle Sc $6,300.00 $0.00 0.00% $6,300.00 $0.00 170 Afternoon Skiing/Orchard S6,900.00 $0.00 0.00% $6,900.00 $0.00 171 Tennis Class Receipts $4,700.00 ($4,618.00) 98.26% $82.00 ($328.00) 1 172 Youth Programs $63,000.00 ($18,253.50) 28.97% $44,746.50 ($14,250.50) 1 173 Adult Exening Classes $27,000.00 ($10,083.00) 37.34% $16,917.00 ($7,803.00) 174 175 Total SPECIAL ACTIVITIES $124,900.00 1 ($46,657.50) 37.36% $78,242.50 ($28,801.50) I 176 177 Total RECREATION $129,900.00 ($52,013.50) 40.04% $77,886.50 ($31,023.50) 178 179 COMMUNITY LIBRARY 180 Late Book Charges/Fines $3,000.00 ($45.00) 1.50% $2,955.00 ($45.00) 181 Non-Resident Fees _ $750.00 ($270.00) 36.00% $480.00 ($270.00) 182 Blanchette Gift $9,730.00 $0.00 0.00% $9,730.00 $0.00 183 C/L Photocopies $500.00 ($430.00) 86.00% $70.00 ($430.00) ' 184 Bookmobile Donations $1,000.00 $0.00 0.00% $1,000.00 $0.00 185 _ 186 Total COMMUNITY LIBRARY $14,980.00 ($745.00) 4.97% $14,235.00 ($745.00) 187 188 PARK MAINTENANCE 189 Cemetery Trust-Trsf In $300.00 $0.00 0.00% $300.00 $0.00 190 191 Total PARK MAINTENANCE $300.00 $0.00 0.00% $300.00 $0.00 192 193 Total GENERAL FUND $18,970,660.00 j($4,491,155.59) 23.67%,S14.479,504.41 ($3,705,716.07) 194 195 Total All Funds $18,970,660.00 ($4,491,155.59) 23.67%1$14,479,504.41 ($3,705,716.07) 9/13/2012 General Fund Revenue-August-FY 2013 6 PAGE 1 SO.BURLINGTON WATER DEPARTMENT INCOME STATEMENT MONTH ENDING AUGUST 31,2012 REVENUE 2012-2013 2011-2012 CURRENT YEAR TO CURRENT BUDGET AUGUST YEAR TO 2011-2012 BUDGET ACCT.NO DESCRIPTION PERIOD DATE BUDGET VARIANCE 2011 DATE 11-12 BUDGET VARIANCE 500.A RETAIL WATER SALES 153,497 320,891 2,098,308 15.3% 149,932 309,959 2,064,440 15.0% 500.E BULK WATER SALES 226 325 12,000 2.7% 48 153 10,000 1.5% 510.A PRIVATE HYDRANTS 0 0 30,000 0.0% 0 0 29,500 0.0% 510.E SERVICE WORK 2,883 3,468 16,000 21.7% 1,540 2,747 16,000 17.2% 510.0 BFD TESTING/RECORDING FEES 250 745 3,000 24.8% 0 15 3,000 0.5% 515 CONNECTION FEES 6,101 6,101 60,000 10.2% 21,680 23,680 60,000 39.5% 520 INTEREST EARNED 129 219 3,500 6.3% 314 663 2,145 30.9% 530.E PENALTIES 2,614 4,968 32,000 15.5% 3,991 7,069 25,000 28.3% 530.D SCRAP METAL 0 0 2,500 0.0% 0 0 150 0.0% 530.E MISCELLANEOUS 0 0 3,000 0.0% 0 0 0 530.F SO.BURLINGTON WASTE WATER 0 0 32,500 0.0% 0 0 31,100 0.0% 530.G SO.BURLINGTON STORM WATER 0 0 32,500 0.0% 0 0 31,100 0.0% 540 BOND PMT REVENUE-CAP RES 0 0 45,000 0.0% 0 0 65,000 0.0% TOTAL REVENUE 165,700 336,717 2,370,308 14.2%1 177,505 344,286 2,337,435 14.7% PAGE 2 SO.BURLINGTON WATER DEPARTMENT INCOME STATEMENT MONTH ENDING AUGUST 31,2012 ADMIN. EXPENSES 2012-2013 2011-2012 CURRENT YEAR TO CURRENT BUDGET AUGUST YEAR TO 2011-2012 BUDGET ACCT.NO. DESCRIPTION PERIOD DATE BUDGET VARIANCE 2011 DATE 11-12 BUDGET VARIANCE 110 OFFICE 9,045 24,791 123,700 20.0% 8,454 22,795 118,500 192% 112 CITY OF SOUTH BURLINGTON FEES 0 0 60,640 0.0% 0 0 41,000 115 COMPUTER SERVICES 0 515 700 73.6% 0 512 625 81.9% 125 GENERAL INSURANCE 0 0 5,000 0.0% 0 0 31,500 0.0% 130 BUILDING LEASE 1,087 2,174 13,045 16.7% 1,087 2,174 13,045 16.7% 135 PUBLIC INFORMATION 0 0 3,500 0.0% 0 0 3,500 0.0% 150 PROFESSIONAL SERVICES 6,744 13,488 87,000 15.5% 6,405 12,810 92,500 13.8% 155 WATER SYSTEM PERMIT FEE 3,117 5,718 24,000 23.8% 2,034 4,460 24,000 18.6% 158 RIGHT OF WAY PERMIT FEE 0 0 0 0 450 0 160 DEBT SERVICE 0 0 181,650 0.0% 0 0 186,410 0.0% 170 CITY ADMIN FEE 0 0 0 0 0 0 TOTAL ADMINISTRATION EXPENSES 19,993 46,686 499,235 9.4% 17,980 43,201 511,080 8.5% PAGE 3 SO.BURLINGTON WATER DEPARTMENT INCOME STATEMENT MONTH ENDING AUGUST 31,2012 OPERATIONS EXPENSES 2012-2013 2011-2012 CURRENT YEAR TO CURRENT BUDGET AUGUST YEAR TO 2011-2012 BUDGETI ACCT.NO DESCRIPTION PERIOD DATE BUDGET VARIANCE 2011 DATE 11-12 BUDGET VARIANCE 200 SALARIES 24,600 45,252 314,850 14.4% 23,223 48,372 292,675 16.5% 205 ON-CALL SERVICE 244 487 2,475 19.7% 243 488 2,475 19.7% 210 WATER PURCHASE 126,523 232,094 1,221,766 19.0% 97,094 212,960 1,204,925 17.7% 220 MATERIALS 8,890 19,357 62,198 31.1% 5,588 5,902 76,000 7.8% 260 EQUIPMENT RENTAL 6,110 12,220 93,284 13.1% 4,580 11,896 69,780 17.0% 280 SYSTEM IMPROVEMENTS 3,676 3,676 31,000 11.9% 0 0 35,000 0.0% 285 MISCELLANEOUS 0 0 500 0.0% 0 293 500 58.6% 310 CAPITAL RESERVE TRANSFER 0 0 45,000 0.0% 600 600 45,000 1.3% 315 CAPITAL INVESTMENTS 0 0 100,000 0.0% 0 0 100,000 TOTAL OPERATIONS EXPENSES 170,043 313,086 1,871,073 16.7% 131,328 280,511 1,826,355 15.4%I GRAND TOTAL EXPENDITURES 190,036 359,772 2,370,301 15.2% 149,308 323,712 2,337,415 13.8% SURPLUS/DEFICIT (24,336) (23,055) 0 28,197 20,574 0 SOUTH BURLINGTON WATER DEPARTMENT BALANCE SHEET AUGUST 31,2012 GL Acct Description Current Year ASSETS **CURRENT ASSETS** 001 Petty Cash 100.00 002 Change Fund 200.00 003.A Operations Checking 409,895.02 004.A Capital Reserve Account 368,981.48 TOTAL CASH 779,176.50 005.A Utility Billing A/R 431,360.14 005.A1 Allowance For Doubtful 0.00 Accounts 005.E Misc.Billing A/R 7,550.08 • 005.D Unbilled Water A/R 342,520.44 006.A Due From City-Bond 0.00 Proceeds 006.B Due From City-Bond 0.00 Interest TOTAL ACCOUNTS 781,430.66 RECEIVABLE 008 Inventory 64,135.85 011 Prepaid Expense 0.00 TOTAL CURRENT 1,624,743.01 ASSETS FIXED ASSETS 023 Water Mains 5,347,657.44 023.A Depreciation-Water Mains -1,726,949.00 024 Service Connections 1,260,424.25 024.A Depreciation-Service -764,648.00 Connections 026 Construction In Progress 0.00 TOTAL FIXED ASSETS 4,116,484.69 **TOTAL ASSETS** 5,741,227.70 Thursday,September 06,2012 Page 1 of 2 SOUTH BURLINGTON WATER DEPARTMENT BALANCE SHEET AUGUST 31,2012 GL Acct Description Current Year **LIABILITIES** CURRENT LIABILITIES 051 Accounts Payable 544,395.88 066 Due To SB Sewer Dept. 215.94 068 Stormwater Fees 142,405.66 TOTAL CURRENT 687,017.48 LIABILITIES 076 Bond Payable-Shelburne 192,997.00 Road 077 Bond Payable-Water 1,235,147.00 Improvements **TOTAL LIABILITIES"* 2,115,161.48 096.8 Contributions 729,336.45 C96.A Retained Earnings, 2,573,642.76 Beginning Retained Earnings,Ending 2,896,729.77 LIABILITIES, 5,741,227.70 CONTRIBUTIONS,& RETAINED EARNINGS Thursday,September 06,2012 Page 2 of 2 SOUTH BURLINGTON WATER DEPARTMENT INCOME STATEMENT AUGUST 31,2012 GL Acct Description Current Month Year To Date Budget Variance% **REVENUE** 500.A Retail Water Sales 153,496.82 320,890.55 2,098,308.00 -84.71% 500.B Bulk Water Sales 225.98 325.42 12,000.00 -97.29% TOTAL WATER SALES 153,722.80 321,215.97 2,110,308.00 -84.78% 510.A Private Hydrants 0.00 0.00 30,000.00 -100.00% 510.8 Service Work 2,883.13 3,468.19 16,000.00 -78.32% 510.0 BFD Testing/Recording 250.00 745.00 3,000.00 -75.17% Fees TOTAL SERVICES 3,133.13 4,213.19 49,000.00 -91.40% 515.A Operating-Connection 1,400.00 1,400.00 15,000.00 -90.67% Fees 515.B Cap Res-Connection Fees 1,000.00 1,000.00 10,000.00 -90.00% 515.0 Bond Pmts-Connection 3,700.80 3,700.80 35,000.00 -89.43% Fees TOTAL CONNECTION 6,100.80 6,100.80 60,000.00 -89.83% FEES 520 Interest Earned 129.26 219.57 3,500.00 -93.73% 530.E Penalties 2,614.43 4,967.95 32,000.00 -84.48% 530.D Scrap Metal 0.00 0.00 2,500.00 -100.00% 530.E Miscellaneous 0.00 0.00 3,000.00 -100.00% 530.F SB Sewer Department 0.00 0.00 32,500.00 -100.00% 530.G So.Burl.Stormwater 0.00 0.00 32,500.00 -100.00% TOTAL MISCELLANEOUS 2,614.43 4,967.95 102,500.00 -95.15% 540 Bond Pmt Revenue-Cap 0.00 0.00 45,000.00 -100.00% Reserve **TOTAL REVENUE** 165,700.42 336,717.48 2,370,308.00 -85.79% Thursday,September 06,2012 Page 1 of 3 , SOUTH BURLINGTON WATER DEPARTMENT • INCOME STATEMENT AUGUST 31,2012 GL Acct Description Current Month Year To Date Budget Variance% *ADMINISTRATION* • 110.A Office Salaries 8,788.27 17,705.62 102,500.00 -82.73% 110.B Postage 0.00 3,400.00 12,250.00 -72.24% 110.0 Telephone 50.41 98.32 500.00 -80.34% 110.D Billing Forms 0.00 2,968.28 2,950.00 0.62% 110.E Office Supplies 7.95 245.20 2,500.00 -90.19% 110.F Mailing Services 198.90 374.05 3,000.00 -87.53% TOTAL OFFICE 9,045.53 24,791.47 123,700.00 -79.96% 112.A SB Administrative Fees 0.00 0.00 42,640.00 -100.00% 112.B Right Of Way Excavation 0.00 0.00 18,000.00 -100.00% Fees TOTAL CITY OF SB FEES 0.00 0.00 60,640.00 -100.00% 115.E Computer Support 0.00 514.70 700.00 -26.47% Services 125 General Insurance 0.00 0.00 5,000.00 -100.00% 130 Building Lease 1,087.00 2,174.00 13,045.00 -83.33% 135 Public Information 0.00 0.00 3,500.00 -100.00% 150.A Audit Services 0.00 0.00 1,000.00 -100.00% 150.B Engineering 0.00 0.00 4,000.00 -100.00% 150.0 Legal 0.00 0.00 1,000.00 -100.00% 150.D Management Fee 6,744.00 13,488.00 81,000.00 -83.35% TOTAL PROFESSIONAL 6,744.00 13,488.00 87,000.00 -84.50% 155 Water Supply Permit Fee 3,116.93 51717.70 24,000.00 -76.18% 160.A Principal On LT Debt 0.00 0.00 116,500.00 -100.00% I 160.E Interest On LT Debt 0.00 0.00 65,150.00 -100.00% TOTAL DEBT SERVICE 0.00 0.00 181,650.00 -100.00% `TOTAL 19,993.46 46,685.87 499,235.00 -90.65% ADMINISTRATION* Thursday,September 06,2012 Page 2 of 3 1 SOUTH BURLINGTON WATER DEPARTMENT INCOME STATEMENT AUGUST 31,2012 F GL Acct Description Current Month Year To Date Budget Variance% *OPERATING* 200.A CWD Salaries 23,363.07 43,079.41 301,850.00 -85.73% 200.B . Cwd Overtime 1,236.52 2,172.28 13,000.00 -83.29% TOTAL SALARIES 24,599.59 45,251.69 314,850.00 -85.63% 205 Emergency On-Call 243.75 487.50 2,475.00 -80.30% 210 Water Purchase 126,523.24 232,094.37 1,221,766.00 -81.00% 220.A Service Fittings 2,213.07 2,501.87 3,500.00 -28.52% 2203 Distribution Fittings 1,250.13 3,869.03 11,000.00 -64.83% 220.0 Hydrants 0.00 0.00 16,000.00 -100.00% 220.D Water Meters 5,046.70 4,934.96 20,000.00 -75.33% 220.E Hydrant Maintenance Parts 244.63 244.63 2,000.00 -87.77% 220.F Road Repair Materials 44.59 7,703.58 9,198.00 -16.25% 220.G Marking Paint 91.31 102.62 500.00 -79.48% TOTAL MATERIALS 8,890.43 19,356.69 62,198.00 -68.88% 260.A Vehicles-CWD 6,110.00 12,220.00 73,284.00 -83.33% 260.D Equipment 0.00 0.00 20,000.00 -100.00% Rental/Contractors TOTAL EQUIP.RENTAL 6,110.00 12,220.00 93,284.00 -86.90% 280.B Hydrant Replacement 3,676.00 3,676.00 17,500.00 -78.99% 280.0 Distribution Improvements 0.00 0.00 13,500.00 -100.00% TOTAL SYSTEM IMP. 3,676.00 3,676.00 31,000.00 -88.14% 285 Miscellaneous 0.00 0.00 500.00 -100.00% 310 Capital Reserve Transfer 0.00 0.00 45,000.00 -100.00% 315 Capital Investments 0.00 0.00 100,000.00 -100.00% *TOTAL OPERATING* 170,043.01 313,086.25 1,871,073.00 -83.27% "TOTAL EXPENSES** 190,036.47 359,772.12 2,370,308.00 -84.82% NET INCOME -24,336.05 -23,054.64 0.00 0.00% Thursday,September 06,2012 Page 3 of 3 SOUTH BURLINGTON WATER DEPARTMENT • CAPITAL RESERVE AUGUST 31,2012 GL Acct Description Current Month Year To Date ""REVENUES"" 100.CRE-1 Capital Reserve Balance 0.00 368,933.65 (07/01/12) 101.CRE-1 Surplus 2011-2012 0.00 41,336.98 102.CRE-1 Surplus To Deposit To 0.00 -41,336.98 Capital Reserve 650 Encumbered Cash 0.00 0.00 Reserves 700 Connection Fees-CR 0.00 0.00 705 Connection Fees-Bond 0.00 0.00 Pmts 710 Interest Earned-Capital 19.01 47.83 Reserve 'TOTAL REVENUE" 19.01 368,981.48 "EXPENDITURES** 160.CRE Bond Payments 0.00 0.00 200.CRE Engineering-White St 0.00 0.00 Water Line 202.CRE Williston Rd Paving 0.00 0.00 225.CRE AMR Meter System 222.24 222.24 *TOTAL EXPENDITURES* 222.24 222.24 BALANCE OF CAPITAL -203.23 368,759.24 RESERVE • Thursday,September 06,2012 Page 1 of 1 ,� City of South Burlington 0o#4 City Clerk's Office °Q;p Donna Kinville, City Clerk September 18, 2012 The following Entertainment licenses were approved by The South Burlington City Council after review by the city police, fire, zoning , highway and recreation departments. Name Event/date Magic Hat (Revised) October 20, 2012 Carrie Premsagar Foundation September 30, 2012 Making Strides (American Cancer Oct 21, 2012 Society) Rosanne Greco Chair Helen Riehle Vice Chair Pam Mackenzie Councilor Paul Engels Councilor Sandra Dooley Councilor 575 Dorset Street South Burlington,VT 05403 802-846-4105 dkinville@sburl.com „41.1 City of South Burlington ar5 City Clerk's Office Donna Kinville, City Clerk SPECIAL EVENT(ENTERTAINMENT) OR CATERING PERMIT 1 01, FULL NAME OF PERSON, PARTNERSHIP OR CORPORATION: ,eir/corw,Y A7e,/ ry?Asi r)A CONTACT PHONE NUMBER OR E-MAIL• ` •4-r;A (--Am8f al(7 4-4 .3`7 -' 6) 11.0 ADDRESS: i11 i ® )v'', DATE RECEIVED BY CLERK'S OFFICE: 2J-y--a10—k91 POLICE APPROVED: DATE: r --e- A„ FIRE APPROVED: lag/ DATE: q•ID ZONING APPROVED: DATE: q° CD ' RECREATION APPROVED: o DATE: Ci n HIGHWAY/HEALTH DEPT APPROVED. r.J DATE: 404, ` . CITY COUNCIL DATE: �1 DATE SENT TO MONTPELIER: City of South cBur(ington Entertainment License Application Type of Application Special Event Permit Date of Application January 1 7, 201 2 Name of Establishment American Cancer Society Address of Establishment 55 Day Lane, Williston, VT 05495 Name and Address of Contact Amy Deavitt 55 Day Lane, Williston, VT 05495 Complete description of Show On October 21 , 2012 American Cancer Society is holding Vermont's fifth Making Strides Against Breast Cancer walk. From 11 -1 pm there will be open registration for teams and individuals to participate in this five mile walk along South Burlington's Bike Path. The entertainment will begin at 11 am with announcements, 1 :00 pm opening ceremonies. Throughout the day family entertainment will be provided. 92.9 Star Radio will broadcast live from the event throughout the course of the day. Closing ceremonies will begin at 2:30p.m. Dates and Hours of Operations October 21 , 2012 6a.m.-6:00p.m. entertainment to subside by 3:00pm Security Provisions South Burlington Police; traffic control plan on file. Entertainment license application As applicant, I have read and understand the provisions of the South Burlington Ordinance regarding Licensure and regulation of circuses, carnivals and other shows. I also understand that only the specific type of entertainment applied for in this license is permitted and that additional types of entertainment will require an additional application. South Burlington City Council Action 1 . Verification of License fee: (See Section 6 of Ordinance) City Manager 2. Verification of approval standards: (See Section 4 of Ordinance) Council Chair 3. Application of License has been approved/disapproved by South Burlington City Council on , 2012 4. Special Conditions attached to License See Section 5 of Ordinance). South Burlington city Council Chair Date Laura From: Doug Brent Sent: Monday, September 10, 2012 3:52 PM To: Laura Subject: RE: Making Strides Cancer walk Laura-This is normally a well run event. I have no problems with it. She has hired EMT coverage in the past, I am not aware of any request from her yet for this year. Doug From: Laura Sent: Wed 9/5/2012 4:03 PM To: Tom Hubbard; Justin Rabidoux; Doug Brent; Trevor Whipple; ray Subject: Making Strides Cancer walk Hello- This event is Oct 21,2012 at Dorset Park and the bike path. Thanks and let me know if any concerns- Laura A9 Vert Nrp> te. Laura Kimball Deputy City Clerk City of South Burlington 575 Dorset Street South Burlington,Vt. 05403 lkimball@sburl.com i Laura From: ray Sent: Thursday, September 06, 2012 8:00 AM To: Laura Subject: RE: Making Strides Cancer walk No zoning issues. Ray Belair Administrative Officer City of So. Burlington 802-846-4106 From: Laura Sent: Wednesday, September 052012 4:04 PM To: Tom Hubbard; Justin Rabidoux; Doug Brent; Trevor Whipple; ray Subject: Making Strides Cancer walk Hello- This event is Oct 21,2012 at Dorset Park and the bike path. Thanks and let me know if any concerns- Laura k Laura Kimball Deputy City Clerk City of South Burlington 575 Dorset Street South Burlington,Vt. 05403 lkimball@sburl.com 1 Laura From: Justin Rabidoux Sent: Wednesday, September 05, 2012 4:16 PM To: Laura Subject: RE: Making Strides Cancer walk Laura, There's a sentence that says, "Highway is working to support this event." I'm not aware of any commitment on our part, nor do we provide materials to these events anymore. Please advise the applicant. Thanks, Justin From: Laura Sent: Wednesday, September 05, 2012 4:04 PM To: Tom Hubbard; Justin Rabidoux; Doug Brent; Trevor Whipple; ray Subject: Making Strides Cancer walk Hello- This event is Oct 21,2012 at Dorset Park and the bike path. Thanks and let me know if any concerns- Laura 411 4�t 4f0 Laura Kimball Deputy City Clerk City of South Burlington 575 Dorset Street South Burlington,Vt. 05403 lkimball@sburl.com i Laura From: Amy.Deavitt@cancer.org Sent: Thursday, September 06, 2012 12:31 PM To: Laura Subject: Re: FW: Making Strides Cancer walk Laura, No worries, we have not changed that wording in five years, and the only thing they ever loaned us was cones for traffic, we got it. Thank you so much! :) Amy Deavitt Distinguished Giving Executive New England Division I American Cancer Society, Inc. 55 Day Lane Williston, VT, 05495-1460 Phone: 802.872.6316 I Fax: 802.872.6399 cancer.orq From: "Laura"<Ikimball(a�sburl.com> To: <Amy.Deavitt(a.cancer.orq> Date: 09/06/2012 08:30 AM Subject: AN:Making Strides Cancer walk Hi Amy- 1 received this response back from our street dept supervisior.Wanted to let you know this information. Thanks- Laura From: Justin Rabidoux Sent: Wednesday, September 05, 2012 4:16 PM To: Laura Subject: RE: Making Strides Cancer walk Laura, There's a sentence that says, "Highway is working to support this event." I'm not aware of any commitment on our part, nor do we provide materials to these events anymore. Please advise the applicant. Thanks, Justin i Laura From: Trevor Whipple [twhipple@sbpdvt.org] Sent: Wednesday, September 12, 2012 1:50 PM To: Laura Subject: RE: Entertainment permits Laura, I'm all set with both of these. Thanks, Trevor Trevor S.Whipple Chief of Police City of South Burlington 19 Gregory Drive South Burlington,VT 05403 (802)846-4155 twhiPPlq, sbpdvtorg,W _..___ .._ From: Laura [mailto:Ikimball©a�sburl,com] � � Sent: Wednesday, September 12, 2012 8:45 AM To: Trevor Whipple Subject: Entertainment permits Hello Trevor- Just a reminder as I am typing up my agenda to the council. Did you get a chance to review 2 permits I sent to you? Chase away-5 K run and Making Strides (Cancer society walk) Thank you! Laura iiip vt (sr Laura Kimball Deputy City Clerk City of South Burlington 575 Dorset Street South Burlington,Vt. 05403 lkimball@sburl.com 1 Laura From: Tom Hubbard Sent: Wednesday, September 05, 2012 4:07 PM To: Laura Subject: RE: Making Strides Cancer walk Hi Laura— All set with me, she also has our park permit and Bandshell permit approval for this event. Thanks, Tom Thomas Hubbard, CPRP Director South Burlington Recreation&Parks Dept. 575 Dorset Street South Burlington, VT 05403 802-846-4108 office 802-846-4101 fax thubbard@sburl.corn www.sburlrecdept.corn From: Laura Sent: Wednesday, September 05, 2012 4:04 PM To: Tom Hubbard; Justin Rabidoux; Doug Brent; Trevor Whipple; ray Subject: Making Strides Cancer walk Hello- This event is Oct 21,2012 at Dorset Park and the bike path. Thanks and let me know if any concerns- Laura lakr er gel Laura Kimball Deputy City Clerk City of South Burlington 575 Dorset Street South Burlington,Vt. 05403 Ikimball sburl.com 1 �� City of South Burlington l�� � CityClerk's Office ► ® °Q _ Donna Kinyu le, City Clerk SPECIAL EVENT(ENTERTAINMENT) OR CATERING PERMIT et 1111,4 clo---- 02- FULL NAME OF PERSON, PARTNERSHIP OR CORPORATION: (#6-. 6{. i )6,1,*02(66 ;) --tea )C )4C14' 4Y:10 I'nT- CONTACT PHONE NUMBER OR E-MAIL: , Pa r)> & I(it4o ADDRESS: `-' 4f0.9-Waga-&--4gA • DATE RECEIVED BY CLERK'S OFFICE: • ‘ 42-14°s �� ,old J POLICE APPROVED: ak DATE: 9' 1 11 FIRE APPROVED: OK, • DATE: / ' /D ' ,/a----- i ZONING APPROVED: OK DATE: f RECREATION APPROVED: DATE: // HIGHWAY/HEALTH DEPT APPROVED: a, DATE: `7//�� (Q- Imo_ CITY COUNCIL DATE: ,-4,. / ,c 'c' DATE SENT TO MONTPELIER: _ - .4 s. ? . v° - , • - - ---- ---- -- -- - - - ____ . _ ___ . , . CITY OF SOUTH BURLINGTON Q , I� ENTERTAINMENT LICENSE APPLICATION '� � C5/ Type of Application 17 Annual Permit • eil- Special Event Permit Date of Application: all OS1 1 Name of Establishment : M1 (C O P ak.)( C'mtrxAddress of Establishmen : 5136WC04 a d c (if 09163 Name and Address of Owner: \0 rni e (( J11, 1 is(co r rr "`'"° o 2 LitIcSm-fTeu& s-r. ( clfiQ_S-tc NI IQo Name and Address of Operator: `ar.I E)15Y\ .7,5- - 0 91-6 6atirtptivi tiTT Mt ) .. . Complete Description of Show: - v Dr- aLt7� c N ‘1Q-rai 6)11t (SP-00- - fbô prbdttCrs sa. l in Th S1 r1-ito i (wOuS 11V (n(BSI. C;, 00 VI -15t dOOr ar l Date(s) of Show and Hour(s) of Operator: � Date( s) �Cs�l 1J� (.C. l/r D o 1 a`.'}(I " Hour(s) JD DD Am_t- o L o-W . Securit. Provisions : . - , \k10,011 h 1 ie_L- LI 6re,Eri hiauth_tvicuttqp,i2rsbivi -h) daa) i)JI-Iii -n(licit PIM CtY1 d Li awns porcsbric.( --1-OncieL7-xi _D7 • it i-7-7--"s wr As applicant, I have read and understand the provision of the �� �'� - South Burlington Ordinance Regarding Licensure of Regulation of a " 9 Circuses, Carnivals and Other Shows . I also understand that -oni the specific type of entertainment applied for in this license is permitted and that additional types of entertainmen will require an additional application. t0Aij Lt2� Signature �(,�� • c. - 4 A PERFORMANCE IN EVERY BOTTLE . -1C, G G GG�SPA y• h. BR,1,4 :i:h: 71111r September 6, 2012 Magic Hat Brewing Company October 20, 2012 Special Event Permit amendment In addition to the information provided in the application attached we are requesting permission to allow Champlain Orchards to provide samples of their hard ciders and The Shelburne Vineyard to provide samples of their wines during the October 20th event at the Magic Hat Brewery. Samples of these alcoholic beverages will be distributed in our beer garden that will have a double barrier fence separating the area from general admission. Entrance into the beer garden will require patrons be over the age of 21. We will have an ID check and professional security personnel regulating the area. We wish to also allow these companies to sell bottles of their products for patrons to consume off premise. If and when approval of this amendment is made please fax over to Laurie Pecor at the Department of Liquor Control 802-828-1031 If you have any questions or concerns please reach out to: Dani Gleason Magic Hat Brewery 802-658-2739 Ext 2049 DGleasoneNabreweries.com The Magic Hat Artifactory Presents, Oktoberfeast A unique event featuring Vermont specialty food purveyors sampling and selling their wares. The event will also feature free live music and an outdoor beer garden. Proceeds from this event will benefit the Vermont Foodbank. Date: Saturday October 20, 2012 Time: 10:00 AM—6:00 PM Location: Artifactory and Brewery Parking Lot We will be reaching out to local Vermont specialty food producers to setup booths where they will sample and sell their products. Some examples of products would be cheese, jams, coffee, and ice cream. There will be up to 3 bands that will perform outside. Sound check will be from 10:00 am-12:00 pm with the actual performances from 12:00 pm-5:00 pm Our brewers will lead educational tours through the brewery at 1:00, 2:00, 3:00, 4:00, & 5:00 Our Artifactory (retail store) will be open from 10:00 am - 6:00 pm to the public for sampling, shopping, and self guided tours. Specifics ID's There will be one central location for people to get their ID's checked at. Once ID's are validated they will be instructed to put on a wristband, which will enable them to drink either in the beer garden outside or sample from our sampling bar in the factory store. We will have 1 Green Mountain Concert Services personnel managing ID's along with a Magic Hat personnel. Beer Garden We are planning to use cold plates to sell pints of Magic Hat beer in our parking lot. This area will be 21+ (kids under 13 will be allowed in, only if accompanied with an adult) this area will also be double fenced with a moat in the middle. There will be one public point of entry. We will have 3 Green Mountain Concert Services personnel managing the beer garden. One at the public point of entry, one backstage, and one patrolling throughout. Bathrooms There will be at least two Porto-potty located outside. In addition there are 6 male toilets and 4 female toilets inside the Factory Store for public use. Parking There will be parking at Shearer Chevrolet(located across the street from the brewery). And overflow parking available at GE. Green Mountain Concert Services will assist with traffic control and we will have a shuttle service to and from the GE lot. 8 262 tu fb Oi aDi ,a lei, Cu cfb • • • 0 iu EU a Laura From: ray Sent: Thursday, September 06, 2012 10:55 AM To: Laura Subject: RE: Magic Hat(amended) Oct 20, 2012 No zoning issues. Ray Belair Administrative Officer City of So. Burlington 802-846-4106 From: Laura .,m ... ..,�... ,.. Sent: Thursday, September 06, 2012 10:39 AM To: Trevor Whipple; Doug Brent; ray; Justin Rabidoux Subject: Magic Hat (amended) Oct 20, 2012 Hello- Magic Hat is adding new vendors to this event so their permit had to be re submitted to Council. Let me know if it's ok. Thanks- Laura . ,r 10 # tio ' rrw 00.10,0„ Laura Kimball Deputy City Clerk City of South Burlington 575 Dorset Street South Burlington,Vt. 05403 lkimball@sburl.com 1. Laura From: Justin Rabidoux Sent: Thursday, September 06, 2012 10:57 AM To: Laura Subject: RE: Magic Hat(amended) Oct 20, 2012 OK with me. From: Laura Sent: Thursday, September 06, 2012 10:39 AM To: Trevor Whipple; Doug Brent; ray; Justin Rabidoux Subject: Magic Hat (amended) Oct 20, 2012 Hello- Magic Hat is adding new vendors to this event so their permit had to be re submitted to Council. Let me know if it's ok. Thanks- Laura 411, fir F Laura Kimball Deputy City Clerk City of South Burlington 575 Dorset Street South Burlington, Vt. 05403 Ikimball@sburl.com 1 Laura From: Trevor Whipple [twhipple@sbpdvt.org] Sent: Friday, September 07, 2012 8:41 PM To: Laura Subject: RE: Magic Hat (amended) Oct 20, 2012 Approved. From: Laura [mailto:lkimball@sburl.com] Sent: Thu 9/6/2012 10:39 AM To: Trevor Whipple; Doug Brent; ray; Justin Rabidoux Subject: Magic Hat (amended) Oct 20, 2012 Hello Magic Hat is adding new vendors to this event so their permit had to be re submitted to Council. Let me know if it's ok. Thanks- Laura X Laura Kimball Deputy City Clerk City of South Burlington 575 Dorset Street South Burlington,Vt. 05403 lkimball@sburl.com i Laura From: Doug Brent Sent: Monday, September 10, 2012 4:03 PM To: Laura Subject: RE: Magic Hat(amended) Oct 20, 2012 Laura -This should be no problem. Doug w,r From: Laura Sent: Thu 9/6/2012 10:39 AM To: Trevor Whipple; Doug Brent; ray; Justin Rabidoux Subject: Magic Hat (amended) Oct 20, 2012 Hello- Magic Hat is adding new vendors to this event so their permit had to be re submitted to Council. Let me know if it's ok. Thanks- Laura Laura Kimball Deputy City Clerk City of South Burlington 575 Dorset Street South Burlington,Vt. 05403 Ikimball@sburl.com 1 ® V City of South Burlington ®®*mod CityClerk's Office ® VOTE® Donna Kinville, City Clerk L7 `7 SPECI L EVENT(ENTERTAINMENT) 0 TERING PERMIT aif .0) FULL NAME OF PERSON, PARTNERSHIP OR CORPORATION: reArrleA964Yra8e2K CONTACT PHONE NUMBER OR E-MAIL: rr)CC,41 ;IT ADDRESS: DATE RECEIVED BY CLERK'S OFFICE: —AIM/ a0 POLICE APPROVED: DATE: 100 / s FIRE APPROVED: , DATE: ZONING APPROVED: OK , DATE: RECREATION APPROVED: 091 DATE: 'SD (� HIGHWAY/HEALTH DEPT APPROVED: 07 ► , DATE:13 CITY COUNCIL DATE �/ ���1 � - • 1•8 • DATE SENT TO MONTPELIER: �' CITY OF SOUTH BURLINGTON ENTERTAINMENT LICENSE APPLICATION Type of Application 0 Annual Permit El Special Event Permit Date of Application: (c 1( 9_01 a Name of Establishment: P E1�`k/+a( zt'� Address of Establishment: �a r-rI Name and Address of Owner: NTY4/1 (&Set t- Name and Address of Operator: v rf c-SSivtQCf Oct C) ` 1(4-'4- Complete Description of Show: l� 5 ( pig 'ULStc. d()/- (NAr Date(s) of Show and Hour(s) of Operation: Date(s): Se p4Cc.uIx/ '301 g_ Hours(s): 7 - vt, Security Provisions: As applicant, I have read and understand the provision of the South Burlington Ordinance Regarding Licensure of Regulation of Circuses,Carnivals and Other Shows. I also understand that only the specific type of entertainment applied for in this license is permitted and that additional types of entertainment will require an additional application. Signature Laura From: Tom Hubbard Sent: Thursday, August 30, 2012 9:23 AM To: Laura; 'Trevor Whipple'; Doug Brent; Justin Rabidoux; ray Subject: RE: Carrie Premsagar foundation Hi Laura-- She's all set with us for park permits,this is actually a walk-a-thon event, with entertainment back at Dorset Park. Thanks, Tom Thomas Hubbard, CPRP Director South Burlington Recreation & Parks Dept. 575 Dorset Street South Burlington, VT 05403 802-846-4108 office 802-846-4101 fax thubbard(&,sburl.com www.sburlrecdept.com From: Laura Sent: Thursday, August 30, 2012 8:47 AM To: Trevor Whipple; Doug Brent; Justin Rabidoux; Tom Hubbard; ray Subject: Carrie Premsagar foundation Hi all- This event is for Sunday, Sept. 30. I'm guessing it's a bike ride? Let me know if any issues. Thanks- Laura *444 fir w Laura Kimball Deputy City Clerk City of South Burlington 575 Dorset Street South Burlington,Vt. 05403 Ikimball@sburl.com 1 Laura From: Doug Brent Sent: Thursday, August 30, 2012 9:34 AM To: Laura Subject: RE: Carrie Premsagar foundation Laura - No problem from Fire. Doug From: Laura Sent: Thu 8/30/2012 8:46 AM To: Trevor Whipple; Doug Brent; Justin Rabidoux; Torn Hubbard; ray Subject: Carrie Premsagar foundation Hi all- This event is for Sunday, Sept. 30. I'm guessing it's a bike ride? Let me know if any issues. Thanks- Laura NcS7' Laura Kimball Deputy City Clerk City of South Burlington 575 Dorset Street South Burlington,Vt. 05403 lkimball@sburl.com 1 Laura From: ray Sent: Thursday, August 30, 2012 9:32 AM To: Laura Subject: RE: Carrie Premsagar foundation No zoning isues. Ray Belair Administrative Officer City of So. Burlington 802-846-4106 From: Laura Sent: Thursday, August 30, 2012 8:47 AM To: Trevor Whipple; Doug Brent; Justin Rabidoux; Tom Hubbard; ray Subject: Carrie Premsagar foundation Hi all- This event is for Sunday, Sept. 30. I'm guessing it's a bike ride? Let me know if any issues. Thanks- Laura r Laura Kimball Deputy City Clerk City of South Burlington 575 Dorset Street South Burlington,Vt. 05403 lkimball@sburl.com 1 Laura From: Justin Rabidoux Sent: Thursday, August 30, 2012 8:48 AM To: Laura Subject: RE: Carrie Premsagar foundation Ok with me. From: Laura Sent: Thursday, August 30, 2012 8:47 AM To: Trevor Whipple; Doug Brent; Justin Rabidoux; Tom Hubbard; ray Subject: Carrie Premsagar foundation Hi all- This event is for Sunday, Sept. 30. I'm guessing it's a bike ride? Let me know if any issues. Thanks- Laura 10 vg off. Laura Kimball Deputy City Clerk City of South Burlington 575 Dorset Street South Burlington,Vt. 05403 lkimball@sburl.com 1 Laura From: Trevor Whipple [twhipple@sbpdvt.org] Sent: Thursday, August 30, 2012 12:11 PM To: Laura Subject: RE: Carrie Premsagar foundation Approved. Trevor S.Whipple Chief of Police City of South Burlington 19 Gregory Drive South Burlington,VT 05403 (802)846-4155 twhipo,le Apkdvt.org From:Laura-[mailto:IkimbaMsbur-I.com]_ Sent: Thursday, August 30, 2012 8:47 AM To: Trevor Whipple; Doug Brent; Justin Rabidoux; Tom Hubbard; ray Subject: Carrie Premsagar foundation Hi all- This event is for Sunday, Sept. 30. I'm guessing it's a bike ride? Let me know if any issues. Thanks- Laura Laura Kimball Deputy City Clerk City of South Burlington 575 Dorset Street South Burlington,Vt. 05403 Ikimball@sburl.com 1 - Committee Name/Acronym Transportation Advisory Committee (TAC) Number of Members Up to 33 Chair of Committee TAC Member Named Members *Board Member * for the purposes of Committee Representatives of the 18 Municipalities assignments "Board Members" shall be VTrans voting Municipal Board members Federal Highway Administration (FHWA) Chittenden County Transportation Authority (CCTA) Burlington International Airport (BIA) Campus Area Transportation Management Association (CATMA) Special Services Transportation Agency (SSTA) Business Community Representative Person of the Disabled Community • Person of the Elderly Community Person of the Environmental Community Freight Shipper/Receiver Representative Bike/Pedestrian Representative Private/Intercity Bus Representative Rail Industry Representative Meeting Frequency Monthly or as needed Committee Charge Key Duties 1. Review MTP Updates, Revisions, Amendments as Developed by the 1. Review MTP Updates and Long Range Planning Committee Amendments 2. Review and Recommend to the Board the TIP and TIP Amendments, 2. Recommend the TIP and TIP Sidewalk & Transportation Enhancement Program Priorities, and Other Amendments, Sidewalk & Program Ranking Recommendations as Needed Transportation Enhancement 3. Review and Recommend Technical Planning/ Engineering Studies for 3. Oversee the Selection of Inclusion in the UPWP Consultants for MPO Funded 4. Review and Present Completed MPO Planning & Scoping Studies to Projects & Programs the Board 5. Oversee the Selection of Consultants to be Retained for MPO Funded Projects & Programs 6. Evaluate and Prioritize MPO Technical Assistance 7. Review & Suggest Revisions to all Staff& Consultant MPO Technical Assistance Work 8. Undertake MPO Technical & Policy Activities Similar to the PAC 9. Coordinate Transportation Land Use Activities with the Planning Advisory Committee 10. Conduct Other Duties as Assigned by the Board and/or Executive Committee 11. Establish Sub-Committees as Needed Committee Name/Acronym Planning Advisory Committee (PAC) Number of Members Up to 31 Chair of Committee PAC Member Named Members *Board Member * for the purposes of Committee Representatives of the 18 Municipalities & Buel's Gore assignments "Board Members" shall be 3-5 Members of the Public/Interest Groups voting Municipal Board members VTrans & Other Interested State Agencies (ACCD, ANR, AOA) Federal Highway Administration (FHWA) (ex-officio) Chittenden County Transportation Authority (CCTA) (ex-officio) Meeting Frequency Quarterly or as needed Committee Charge Key Duties 1. Review of Municipal Plans (with ad hoc members from 1. Review of Municipal Plans involved/adjacent communities) 2. Review Act 250 & Section 248 2. Review and Make Recommendations to the Board Regarding Act 250 Policy & Projects of Regional & Section 248 Policy & Projects of Regional Significance Significance 3. View and Recommend Regional Planning Technical 3. Coordinate Cross Cutting Planning Planning/Engineering Studies for the UPWP Issues &the Regional Plan 4. Provide Interface Between the Board, Work Groups & Functions Related to Cross Cutting Planning Issues with the Regional Plan 5. Develop Regional Planning Policy Recommendations for Board Consideration/Action 6. Provide Guidance to MTP, UPWP, and TIP Development, and other Transportation Planning Processes On Issues or Projects of a Regional Nature • 7. Oversee the Selection of Regional Planning and MTP Consultants to be Retained 8. Evaluate and Prioritize Regional Planning Technical Assistance 9. Review and Make Recommendations to the Board Regarding Regional Plans from Adjacent Regions 10. Undertake Regional Planning Technical & Policy Activities Similar to the TAC 11. Coordinate Transportation Land Use Activities with the Transportation Advisory Committee 12. Conduct Other Duties as Assigned by the Board and/or Executive Committee 13. Establish Sub-Committees as Needed . Committee Name/Acronym Long Range Planning Committee (LRPC) Number of Members Up to 14 Chair of Committee *Board Member Named Members *3-6 Board Members * for the purposes of Committee Up to 2 TAC Members assignments "Board Members" shall be Up to 2 PAC Members voting Municipal Board members Up to 3 Members of the Public/Interest Groups VTrans Meeting Frequency Semi-Annually or as needed Committee Charge Key Duties 1. Develop the MTP at least every 5 Years and Present to the Board for 1. Develop the Metropolitan Consideration/Action Transportation Plan 2. Develop the Regional Plan at least every 5/8 Years and Present to the 2. Develop the Regional Plan Board for Consideration/Action 3. Prepare an Annual Report of 3. Develop Policy Recommendations Related to the MTP & RP for Board Indicators on the Region's Progress Consideration/Action Towards Meeting Regional and 4. Provide Guidance to MTP, Regional Plan, UPWP, and TIP Transportation Planning Goals Development, and other Land Use/Transportation Planning Processes On Issues or Projects of a Long Range Planning Nature 5. Coordinate Activities with the TAC & PAC to Assure Consistency in Recommendations to the Board 6. Prepare an Annual Report of Indicators to Benchmark the Region's Progress Towards Meeting Regional and Transportation Planning Goals 7. Conduct Other Duties as Assigned by the Board and/or Executive Committee 8. Establish Sub-Committees as Needed t „% i , 9 ab southburiir, ton MEMORANDUM TO: South Burlington City Council & City Manager FROM: Kimberly L. Murray, Development Coordinator SUBJECT: Continued Public Hearing Interim Zoning Application #IZ-12-06 (201 Allen Road) • DATE: September 18, 2012 City Council meeting This is a continued public hearing from August 20, 2012. The applicant has submitted a narrative regarding the Interim Zoning criteria per the City Attorney's guidance and is attached along with the site plan. Staff would like to clarify from review of the applicant's narrative that the DRB has not approved this project and the applicant has completed sketch plan review only. Having reviewed the December 6, 2011 minutes of the last DRB meeting on this project, it is clear that the DRB continued to have concerns about maximizing open space and suggested the applicant look into moving the access road between the building clusters and also suggested moving two (2)buildings closer together. The application involves a 40 unit planned unit development (phase 1 of 71 unit project) at 201 Allen Road. The parcel is located in the Residential 1 and Residential 2 zoning districts. Our understanding is Skip McClellan from Llewellyn-Howley, Inc. will be in attendance at the public hearing on Monday. 575 Dorset Street South Burlington, VT 05403 tel 802.846.4131 fax 802.846.4101 www.sburl.com LLEWELLYN • HOWLEY I NCO R P O RAT E D September 11, 2012 City of South Burlington City Council 575 Dorset Street South Burlington,VT 05403 Re: 40 Unit PUD-201 Allen Road Interim Zoning Conditional Use Application#IZ-12-06 File: 2010036 Councilors, We provide this response in support of the above referenced application to construct a 71 unit PUD (in two phases of 40 and 31 units) adjacent to Allen Road. This narrative addresses the Standards for Review and the concerns listed in Section VI of the Interim Bylaw. Zoned R2 on the Official City Zoning Map, the property is currently an undeveloped, open hayfield and mixed leaf forest. The site is surrounded on three sides by residential development with Allen Road, woods and a church along the remainder. An existing residential subdivision, Irish Farm, and a higher density residential development, Farm Stand, is directly across Allen Road to the north. This proposal is in support of Phase One of a two phase, 71 unit, development on the south side of Allen Road. This initial application is for Phase One, consisting of 40 units to be constructed in duplex and triplex configurations,clustered along the west and north boundaries of the property. Our recent application was to the Development Review Board for Sketch Plan consideration. The project underwent Staff review, presentation at four hearings, and consideration of impacts to the capacity of City facilities. This has been a thorough, well thought out application. No concerns were raised and it is clear City services will not be compromised by the addition of these homes within an area currently developed with residential structures in varying configurations. This residential use, with access on a main connector road,will have minimal impact on neighboring developments. The site is currently undeveloped with forested areas separating open fields. The forested areas • comprise approximately one third of the property and contain wetlands and wildlife habitat. None of these forested areas and the features they protect will be affected by this project. We have worked, through many meetings with Staff and the DRB over the years, to avoid impacts to these sensitive Engineering•Land Development•Permitting 20 Kimball Ave.,Ste.202N•South Burlington•Vermont•05403 T 802.658.2100•F 802.658.2882•e-mail:info@lhivt.com www.lhivt.com • City of South Burlington City Council September 11, 2012 environmental assets of the City of South Burlington. Considering the location, shape, slope and general attributes of the property, the homes will be placed in "correct" locations, best suited to compliment environmental and natural uses. The design of the homes will be of the most modern and environmentally sensitive construction materials and methods possible ensuring energy efficiency within the financial means of most of the State and City's residents. Moderately sized, low rise homes will be attractive and favor young and old homeowners. Considering affordability as an important factor in today's housing market, this site easily lends itself to this type of development. It is an essentially a level site with municipal utilities nearby providing an easily constructed and economical project. The careful review and acceptance by the Development Review Board, presumably considering the best use of the area and city(as would the City Council), ensures the design is positioned to fit within the current, and future regulations. Although future regulations may not encourage "Form Based Codes" in this area, the homes and structures surrounding the project are of one,two, and three story construction,and any"Form Based Codes"style 1 regulations that may override the current zoning will fit comfortably in the moderate sized massing of this proposal. As much as one third of the parcel has been left undeveloped and open in nature and function. The structures are clustered in spaces surrounded by forest and placed on individual lots to allow sufficient "elbow room" and open space within the development itself. Each lot of the Phase Two subdivision is large enough to support a private garden. In addition, a community garden area is devoted entirely to public use. Until the Phase Two portion of the development is approved and constructed, the open fields currently evident along Allen Road will be maintained and cut regularly. It is presumed, by the City Council's attorneys that this project will contradict permanent bylaws yet to be adopted. This seems highly unlikely due to the extensive review by the Development Review Board. We assume the DRB will continue to improve the City's growth and encourage a vibrant economy similar to the interests of the City Council. The Board's approval indicates the likelihood of future compliance. Sincerely, L ELLYN-HOWLEY INCORPORATED 74 0,,,,e,- Skip McClellan LLEWELLYN • HOWLEY INCORPORATED e :....%:[....„Tiu... A j ••• • . , .:. :-....-''''' ../7 , . .. te'Veir\N.' , ': i '• fl' ''. ; ‘‘. I 1'•ir,i\-111.Nil'.;t ' ; ' ) ' .' / i !'. ft .' ; f: ,..::::;.........„::::-.....„........./.".. . ) i/....A,A 1 ;. i. % .._.1 i''' '....\:- ; '.',...:':•-4-..'";, 1%.!1'.'Ill 7.\ ''. 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INEORPO----- ,,,........... .15.5.7! 111.111.11110 , V' . 1 ............... .......... .......... tJ )Sketch Plan-Phase One for,,,..... .....---- — V 010,064100 ,—.. i In.•00 it. City Council Application aa a. ...a. •-•-•- f • CITY OF SOUTH BURLINGTON CITY COUNCIL 2012 PRIORITY TASKS INTERIM ZONING/COMPREHENSIVE PLAN Hire consultants F. Develop request for proposals for agriculture and affordable housing component - L. Hire and train staff D. Augment staff with outside resources E. Seek grant Panding F. Adopt tax incremental financing plan G. Adopt concept plan for Market Street H. Meet with planning commission on comprehensive plan I. Decide on steering committee J. Generate public input K. Rewrite the I.,DR L. Start processing applications for interim zoning permits M. Transportation demand management District? N. Determine the public facilities to be located in the TIF district CITY OF SOUTH BURLINGTON CITY COUNCIL 2012 PRIORITY TASKS U. COMPREHENSIVE COMMUNICATIONS IMPROVEMENTS Customer Relations • ebsite e Social Networking • Information Technology Equipment/Software/Staffing/Support CCTV 0 Responding to Residents' Concerns A. Develop and adopt II' system use policies R. Develop and adopt a 3-5-year IT capital plan C' Develop and implement improved system of responding to inquiries from the public and the media D. Work with. Other Paper tio improve communications with residents E. Develop a common cations plan including consideration of branding and a uniform look and message CITY OF SOUTH BURLINGTON CITY COUNCIL 2012 PRIORITY TASKS 1F1. TRAFFIC AND CONGESTION A. Complete Streets B. Bike Path Connections C. Conduct Shelburne Road corridor study D. Conduct public meeting on complete streets concept F. Work on 1-89 Exits 1.2B, 13, 1.113 inter:modal transportation facility G. Hear from Recreation Path Committee on bike path issues H. ".lake decision on complete streets I. Update/adopt official city map J. Determine overall city transportation strategy IV. CODE ENFORCEMENT A. Research p oten'i 1. codes to adopt B. Understand the City's range of authority in code enforcement C. Determine what would be required for City resources for any code enforcement initiative to he considered for adoption V. TRAFFIC AND OTHER ORDINANCES !gin Updating of ordinances B. Consider a littering ordinance C. Consider codifying ordinances VI. LIBRARIES A. Discuss governance with trustees CITY OF SOUTH BURLINGTON CITY COUNCIL 2012 PRIORITY TASKS VU. RAILROAD CROSSINGS A. Determine Nvha t the City might do B. Determine what the City can do C. Determine what the City is/will be obligated to do