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HomeMy WebLinkAboutAgenda - City Council - 10/22/2012 N. f` 4 • it . ,._ .....in t n ................................................ VERMONT AGENDA SOUTH BURLINGTON CITY COUNCIL City Hall 575 Dorset Street SOUTH BURLINGTON, VERMONT Executive & Continued Deliberative Session 5:00 p.m. Monday, Oct. 22, 2012 Consider entering executive session to discuss personnel, contract negotiations and litigation and continue deliberative session on Interim Zoning applications. Regular Session 6:00 p.m. Monday, Oct. 22, 2012 1. Agenda Review: Additions, deletions or changes in order of agenda items. 2. Comments and questions from the public not related to the agenda. 3. Announcements and City Manager's Report. • City Manager and Deputy City Manager Attended ICMA Conference • City Manager attended part of VTCMA Conference • Update on Airport Strategic Planning Committee held October 18th • Lou Bresee has submitted his resignation from the Recreation Path Committee • Marie Ambusk has submitted her resignation from the Natural Resource Committee 4. Consent Agenda: a. ***Approve Minutes for Oct. 1, 2012. b. *** Sign Disbursements. c. ### Review September Financials (Bob Rusten, Deputy City Manager) d. ***Consider approval of Swift Water Rescue Part 2 Grant (Doug Brent, Fire Chief) e. ***Consider approval of Fire Ground Safety and Survival Grant (Doug Brent, Fire Chief) 5. Review City Council and Administrative Authority Related to Certain Non-Interim Zoning Development Proposals such as the methadone clinic (Steve Stitzel, City Attorney). 6. *** Interim Zoning — Public Hearings: a. Interim Zoning #IZ 12-13, Queen City LLC, amendment to PUD to add two new dwelling units, 428-434 Shelburne Road. PLEASE NOTE: This public hearing will be continued to November 5, 2012 without taking any testimony on October 22nd due to inadequate public notice to abutters as required by 24 VSA 4464. b. Interim Zoning # IZ-12-14, Pizzagalli Properties, LLC, raze existing Liberty Inn and Suites and construct 32,000 sq. ft. general office building and parking, 462 Shelburne Road. PLEASE NOTE: This public hearing will be continued to November 5, 2012 without taking any testimony on October 22nd due to inadequate public notice to abutters as required by 24 VSA 4464. 7. *** Interim Zoning — Continued Public Hearings: a. Interim Zoning #IZ-12-06, John Larkin, 40 unit PUD (phase 1 of 71 unit project), 201 Allen Road. b. Interim Zoning # IZ-12-11, Larkin Realty, amendment to existing PUD, demolish existing two story, 89 unit hotel replace with four story, 89 unit hotel, 5 Dorset Street. 8. *** Consider authorizing the City Manager tc complete and sign the Group Net Metering Agreement to purchase power from The Farm at South Village, Inc. (Ilona Blanchard, Project Director). 9. *** Consider approval of Renewable Energy Initiatives between City of South Burlington and Encore Redevelopment: (Ilona Blanchard, Project Director). a. Possible Approval of Resolution to establish an Umbrella Renewable Energy Agreement between City of South Burlington and Encore Redevelopment b. Possible Approval of Dorset Park Solar Array Project in partnership with Encore Redevelopment. c. Authorization of Promissory Note for interfund borrowing between City funds (Stormwater Fund to General Fund) to pay City costs associated with the Dorset Park Solar Array Project. d. Supplemental Warranty Authorizing Initial Payment to Encore Redevelopment. 10. Review SusAg/Food Security Task Force recommendation regarding consultant selection and consider authorizing the City Manager to negotiated and execute contract (Kimberly Murray, Development Coordinator). 11. Review Form Based Code Committee recommendation regarding consultant selection and consider authorizing the City Manager to negotiate and execute contract (Kimberly Murray, Development Coordinator). �p 2. *** Discuss options related to the Interim Zoning Amendment regarding economic development studies (City Councilors and Sandy Miller, City Manager). 13. Discuss Council considering whether to initiate a process to seek applications for one or more additional Library Trustees (Bob Rusten, Deputy City Manager). 14. Discuss South Burlington Legislative Breakfast Meetings (City Council and Sandy Miller, City Manager). 15. Other Business a. Items held from the Consent Agenda b. Bike Rack— items Council may wish to place on a future agenda i. Signage at PD ii. Traffic Lights and sequencing iii. Paving all City roads with bond (to be discussed during budget time) c. Other? 16. Consider entering executive session for discussion of personnel matters and litigation and continue deliberative session on Interim Zoning applications (if needed). Respectfully Submitted: Sanford I. Miller City Manager *** Attachments Included ### Attachments Sent Separately or Previously South Burlington City Council Meeting Participation Guidelines City Council meetings are the only time we have to discuss and decide on City matters. We want to be as open and informal as possible; but Council meetings are not town meetings. In an effort to conduct orderly and efficient meetings,we kindly request your cooperation and compliance with the following guidelines. 1. Please be respectful of each other(Council members, staff, the public). 2. Please raise your hand to be recognized by the Chair. Once recognized please state your name and address. 3. Please address the Chair and not other members of the public, staff, or presenters. 4. Please abide by any time limits that have been set. Time limits will be used to insure everyone is heard and there is sufficient time for the Council to conduct all the business on the agenda. 5. The Chair will make a reasonable effort to allow everyone to speak once before speakers address the Council a second time. 6. The Chair may ask that discussion be limited to the Councilors once the public input has been heard. 7. Please do not interrupt when others are speaking. 8. Please do not repeat the points made by others, except to briefly say whether you agree or disagree with others views. 9. Please use the outside hallway for side conversations. It is difficult to hear speaker remarks when there are other conversations occurring. Revised 4/2012 r5 ` Interested Persons Record and Service List • south._ Under the 2004 revisions to Chapter 117, the Appropriate Municipal Panel (AMP) has certain administrative obligations with respect to interested persons. At any hearing, there must be an opportunity for each person wishing to achieve interested person status to demonstrate compliance with the applicable criteria. 24 V.S.A. §4461(b). The AMP must keep a written record of the name, address and participation of each person who has sought interested person status. 24 V.S.A. § 4461(b). A copy of any decision rendered by the AMP must be mailed to every person or body appearing and having been heard by the AMP. 24 V.S.A. § 4461(b)(3). Upon receipt of notice of an appeal to the environmental court, the AMP must supply a list of interested persons to the appellant in five working days. 24 V.S.A. §4471(c). HEARING DATE: CiG �e r c} U "`� ' `� � I C c t PLEASE PRINT CLEARLY! NAME EMAIL ADDRESS MAILING ADDRESS PROJECT OF INTEREST J'0 to.hl .✓kIw .9"77---e4 V I/t L 4 //L .-)e, r - Co 5 ,ye v i-co_ .0 4(ae � � C � n1� coin 3 --- S (An1�- 5�. � —o Co ➢ae, - � % — I- s�< South Burlington City Council Meeting SIGN-IN SHEET Meeting October 22, 2012 Name Address Email �c,,c> ,t 54 O w .4- pot ty s wy99,z,��l , n6w i, r ,r-se_i- �-tka 1 in a. ,► .tom 1704/4s /v�.8--0,.1 t'9.O.✓c) f -4r IC,U ri C v(owl , cs oc r s. aA kc-Vvo�r fY\t oLito.Co v1 Coce �r M�erS g r , +�� � c.o Q � JA-n+ v w ovt.^ t I-0 p 1zi....4-Ks CA c24.v „Jo I oo K-. �vKS n ��. L 547-1,-t-v k_ 4- Tt Iced �. �etr-tit -k-& .enl&t 4 ne f T,rz3 t U nit L� Gc9IrCJc,i (jiJcoc'/ 026 q- R 'i Sf 5 -4s ,c% , 9Ofdon IPunofd tilocri0 pm.coin. La) 3pc,.i 3S-13 -D,ntsEr S7-. 56, •c2,,ueL lea . O. besaw0 ?ma, .( . Cum 'F��.�,,�,, Q. /I -- &(.0.k. Le. Sri . 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Co kin F Q tieEt_G t4 3'0 O0f2S�7- ,,s-rk...c'r 5'. ©rile L. 1/a/Aivi►lQ.9e -Duda s V Pr Alt CAR r" -i roc 1c .S i Y Sr S , B o v2 L 6 E ZIAA,Agiv fo2b vT e 6i4A74-tL.coAA C.r w„n Co 4,.ev1 3 ct ,u-c,c- -e C w t d 4/1n¢. �^ 7r1. 1w.,=', Coo''1 South Burlington City Council Meeting SIGN-IN SHEET Meeting October 22, 2012 Name Address Email NJ A- icit-1 3 i at S 0 301 3 0\ P(LL Li a a , J 211Y7- \ACir,SON) z-11(9 -PU ,CA( "<-- .ST (z . t 3 (to 0 Mo a i .91eC ,f October 2, 2012 Mrs. Rosanne Greco Chair, South Burlington City Council 575 Dorset Street South Burlington,VT 05403 Subject: South Burlington Recreation Path Membership Dear Mrs. Greco, This letter is to document my resignation from the South Burlington Recreation Path Committee effectively immediately. This is an action that I have considered for a long time for a variety of reasons. After serving for 20 years, and with the talented and dedicated group of people on the committee,now is an appropriate time to take this action. I wish to thank all in City government, both past and present, for the opportunity to participate in the life of the community in this capacity and to be a part of the growth of the path system as it exists today. It has been a privilege and an honor to be a part of this activity. I look forward to enjoying the use of the path for many years and will be excited as each new section is created. Yours truly, Louis B. Bresee Cc: T. Hubbard V M. Connor From: Marie V. Ambusk To: SB Natural Resources Committee, City Council, City Planning and City Arborist Date: October 4, 2012 Subject: Resignation of South Burlington Natural Resources Committee seat Hello to All, Over the past five years, I have truly enjoyed the collaboration of our Natural Resources Committee with the City working on important and interesting projects together. South Burlington is blessed with a great diversity of natural resources and it has been an honor to participate in the process to identify and safeguard these attributes with a team of knowledgeable and passionate individuals. A many of you know, during the past several months my time has been consumed with the efforts to start a small business, TREES roi LLC. Currently, the status is research-involving UVM (Mechanical Engineering), University of Florida (Environmental Horticulture) and many other experts across the country supporting my innovation. All quite humbling! We have submitted an SBIR grant proposal funded by NIFA-USDA; if selected for a Phase 1 award, we will determine the feasibility of using ground penetrating radar to identify root defects of container grown trees. With a successful outcome, Phase 2 will focus on R&D to build a prototype and prepare for commercialization. It is very exciting; exhausting; exhilarating and enchanting! This is a very difficult decision for me to make, but I feel that it is time to step down from my role as a member of the SBNRC. I will miss working with and learning from all of you; but I am confident that the City's natural resources are in good hands with your diligence and attention. Even though we have now moved to Hinesburg, I assure you that my efforts will continue as the leader of the Extension Master Gardener and SOUL volunteer project TREEage to promote best maintenance practices for urban trees. In this role, I will continue to care for the young city owned trees, with guidance from our City Arborist. I will also continue to nurture the very young trees at the TREEage Community Nursery, located at Wheeler Nature Park, to be used throughout the city as needed. I am also very passionate about these engaging outreach efforts, including annual Arbor Day events to help sustain our TREE CITY USA status. Please accept this as my resignation from the South Burlington Natural Resources Committee and thank you for all that you do! Be well Marie 802-999-1126 .. making a difference in our community.. one tree at a time .. .. root of it.. CITY COUNCIL 1 OCTOBER 2012 The South Burlington City Council held a regular meeting on Monday, 1 October 2012, at 5:00 p.m., in the Conference Room, City Hall, 575 Dorset St. Members Present: R. Greco, Chair; S Dooley, P. Engels, P. Mackenzie, H. Riehle Also Present: R. Rusten, Deputy City Manager; T. Hubbard, Recreation Director; K. Murray, Planning Department; J. Knapp, M. Simoneau, J. Zaetz, L.Levite, B. Goldberg, J. Larkin, G. Rabideau, J. Olesky, B. Ducevicz, J. Stuart, D. Marshall, K. Donahue Executive Session: Ms. Riehle moved the Council meet in executive session to discuss personnel, contract negotiations and litigation and continue deliberative session on Interim Zoning applications. Mr. Engels seconded. Motion passed unanimously. Following the executive session, Mr. Engels moved to exit executive session. Ms. Dooley seconded. Motion passed unanimously. Regular Session: 1. Agenda Review: Mr. Rusten asked to delete item #4d from the Consent Agenda. 2. Comments & Questions from the Public not related to Agenda items: Mr. Knapp expressed concern that there is nothing on the agenda regarding evaluation of Interim Zoning, which was a requirement of the by-law. The language is a mandatory "shall." He said that in his opinion as a citizen, by failing to do this, the Council calls into question any action relating to Interim Zoning after this time. He added that evaluation was critical to understanding how interim zoning would affect the community. Mr. Knapp reminded the Council that because the Interim Zoning Bylaw was adopted prematurely, before there was a clear picture of the potential impacts, the post adoption evaluation was critical to showing how the Bylaw complied with statute requirements. Mr. Knapp referred to decisions already made under Interim Zoning and said he didn't know how the Council can make decisions based on regulations that don't exist. He noted that 2 of the 5 decisions rendered by the Council have been appealed, and there is a civil lawsuit against the city. These appeals and the CITY COUNCIL 1 OCTOBER 2012 PAGE 2 lawsuit are based on decisions which appear to ignore or avoid the requirements of the Interim Zoning Bylaw language. He stressed that no statute allows the Council to deny an application for failing to comply with regulations that may be adopted in the future. He quoted the statutes to illustrate his contention. Mr. Knapp also noted that the city added a full time position to coordinate the interim zoning process, and this position was not included in the 2012-2013 city budget. In addition, Mr. Knapp said the Council has only now undertaken studies in 4 areas to justify the interim zoning bylaw. None of these studies has begun, though the first of these is on the agenda tonight for approval of a contract cost of more than $20,000. Mr. Knapp said that the citizens of the city deserve the evaluation promised to them so they can fully understand the consequences of the anti-development regime they have imposed on the city. Mr. Donahue brought evidence of the damage the city's roads have done to the springs of his car. He cited a $434.00 costs to replace the springs. He said the city couldn't tax him enough to equal what it has cost him to fix his cars. He felt the City Council will be negligent not to have a bond to pave city roads. He felt that explaining this to the citizens would gain their support. Mr. Simoneau noted that he is a commercial broker and as such is aware of transactions that might occur with regard to commercial development. He said there is a significant financial services agency soliciting for a space in the area. Mr. Simoneau felt any community would be pleased to have this firm locate in their town. Two or three potential properties are located in South Burlington, but Mr Simoneau said he can't invite this entity because of interim zoning. He said that sometimes the impacts of an ordinance are clear; in other cases, such as this, they are not so clear. He thought the city could be pursuing the well-intentioned goals of interim zoning without encumbering the public with the negative impacts. Members agreed to address the concerns raised under "Other Business." 3. Announcements and City Manager's Report: Mr. Rusten: Mr. Miller attended the Airport Strategic Planning meeting on Thursday. The committee will be issuing an RFP for a consultant. CITY COUNCIL 1 OCTOBER 2012 PAGE 3 Using language from the Airport's plan, Mr. Miller said that "striving and thriving" should also apply to the community. The committee agreed with this. Mr. Rusten noted that the city has received an e-mail from the airport appealing stormwater charges. The Correctional Facility Liaison Committee met and is planning to have a tour of the facility. Ms. Dooley: The Affordable Housing Committee met on 13 September and had a presentation from the Vermont Housing Financing Agency. They Committee also discussed the RFP. Their next meeting is 9 October at 2:30 p.m. They hope to have the consultant present, if approved by the Council tonight. Ms. Greco: Attended the Planning Committee and Airport Strategic Planning meeting as well as a seminar on agriculture and food systems. 4. Consent Agenda: A. Approve Minutes for 4, 6, and 18 September b. Sign Disbursements c. Approval to spend unreserved Sewer surplus for Bartlett Bay Plant Disc Filter Repair Project d. Consider approval for City Manager/Designee to sign the Warranty Deed to complete the land swap between the City of South Burlington and Lewis Family Partnership e. Consider approval of the Irrevocable Offer of Dedication between Dorset Links, LLC, and the City of South Burlington f. Consider approval of Resolution to Create a Senior Citizens Organization Reserve Fund g. Approval Entertainment Permits for the following: Magic Hat Art factory - Art Walk - 5 October 2012. Members asked to removed the 4 and 6 September minutes, the disbursements, and the Bartlett Bay disk filter repair from the Consent Agenda as well as item "d" as requested by the Deputy City Manager. CITY COUNCIL 1 OCTOBER 2012 PAGE 4 Ms. Riehle moved to approve the Consent Agenda minus the items enumerated above. Ms. Dooley seconded. Motion passed unanimously. 5. Update from the Veterans Memorial Committee: Mr. Zaetz reviewed the history. He said they could be breaking ground within 30 days. They have DRB approval and have applied to Act 250. Mr. Zaetz felt the "basics" could be done before winter, with the memorials to be installed in the spring. They are targeting 27 May 2013 (Memorial Day) for the opening dedication. The Committee received over $50,000 in cash donations, many in drop boxes in local businesses. There are several large donations pending the breaking of ground. All the memorials have been ordered. There are also "in kind" donations from local businesses amounting to $35,000. Mr. Zaetz stressed that no taxpayer funds will be used, and there will be no administrative costs. Mr. Zaetz recognized the valuable assistance provided by Tom Hubbard of the Recreation Department. Ms. Levite then explained the "paver" program which will honor specific people who have served. The cost to purchase a small paver is $75; the cost for the larger "square" is $150. This will be placed around each memorial. Anyone can donate a paver for someone, whether that person has lived in South Burlington or not. Ongoing donations will be used for maintenance, flowers, etc. Residents can get information at Sbremembers.org. and also through a Recreation Department link. 6. Interim Zoning - Public Hearing: a. Interim Zoning #IZ-12-11, Larkin Realty, amendment to existing PUD, demolish existing two story, 89 unit hotel, replace with four story, 89 unit hotel, 5 Dorset Street: Mr. Rabideau said they plan to demolish the existing hotel and build a new, extended stay hotel with the same number of units. Units would have a sleeping area, kitchen and bath. He showed a photographic representation of the proposal. Mr. Rabideau noted that the adjacent Friendly's property is encumbered by a 100-year lease, so this developer has no control over that property. CITY COUNCIL 1 OCTOBER 2012 PAGE 5 Mr. Rabideau also noted that when Dorset Street was redone, underground power vaults were placed up and down the street. One is to the front of this property, and that limits the location of the building. Thee will be a dedicated pedestrian/bike lane and a pedestrian connection to University Mall. There is also a vehicle connection to the Mall. Mr. Rabideau said they are asking for flexibility in terms of form based codes, which generally wants buildings right up tot he street. The proposal is compliant with the existing rules, given the power installations up against the street. Mr. Rabideau said this would be a major chain hotel, and they would use the highest quality materials. 30% of the ground floor will be glass, and there will be meeting space, a pool and a gym. He felt this is a great bargain to get rid of an "eyesore." Ms. Greco asked about the possibility of solar. Mr. Rabideau said the applicant has a lot of experience with solar, and there is a very substantial roof. They are willing to integrate that into the project. He did note that credits for solar are expiring at the end of the year. Mr. Larkin said there will be a tremendous savings in energy just by taking down the old building, which is not well insulated and has outdated appliances. Mr. Rabideau said the new building will use energy star appliances. Mr. Engels asked about the water table on that side of the road. Mr. Rabideau said the first 6 inches is decent soil, but below that there is not a huge potential for underground parking. Ms. Mackenzie said this is a nice solution and a needed service in the community. She loved the fact that there is no parking in front and that it incorporates the bike path. She applauded the work Ms. Greco saw a lot of hope in this. Mr. Rabideau also noted the reduction in the width of the curb cut. Ms. Mackenzie moved to continue IZ-12-11 until 22 October with a deliberative session before that date. Ms. Riehle seconded. Motion passed unanimously. 7. Interim Zoning Continued Public Hearings: A. Interim Zoning Application #IZ-12-07, Rye Associates, 52 unit PUD with 20,000 sq. ft. of commercial space in 4 buildings, 1075 Hinesburg Road: • CITY COUNCIL 1 OCTOBER 2012 PAGE 6 Mr. Rabideau provided a brief overview, noting that the property is across from Eye Laser. This would be a commercial and residential development with significant green space and a connection to Fox Run at the south end. Mr. Rabideau noted that the Council had wanted more information on affordability. He said the applicant believes 6 units will be available to people making 80% of median income; an additional 4 units would be available for first time buyers. He felt that 10 of the 52 units being affordable should satisfy a requirement. Regarding ag soils, Mr. Rabideau said TDRs would be a mechanism to preserve agriculture in the Southeast Quadrant in a meaningful way. Open space will make community gardens possible. The applicant would offer as a stipulation that they will find donor sites with as good or better prime ag soils. Mr. Rabideau said it was their opinion that the Council cannot impose conditions with regard to agriculture. Ms. Greco said her only reservation is that she feels this is in the wrong place. You can't walk to anywhere. Mr. Rabideau noted there is a significant employment base in the area with Eye Laser, the new medical building, etc. He felt this is a great chance to say to people who say the process is broken that they are wrong. Ms. Mackenzie said she likes that the applicant has addressed affordable housing. She felt they went beyond what she anticipated. She believes that neither the Council nor the developer can get 100% of what they want and that they can work together. Ms. Dooley asked if there is any process to insure that lower income people would get the affordable units. Mr. Ducevicz said this is challenging. They do not have the right to "income verify" people. In other areas they have been paired with a non-profit, and Champlain Housing has a great interest in doing this project. They need a time-line to apply for grants. Mr. Rabideau said they don't want to see a "project-like" development which is what happens when quotas are given, etc., as in the City of Burlington. Ms. Riehle moved to close the hearing. Ms. Mackenzie seconded. Motion passed unanimously. CITY COUNCIL 1 OCTOBER 2012 PAGE 7 B. Interim Zoning Application #IZ-12-08, 900 Dorset Street, LLC; construct three unit multi-family dwelling on lot with existing single family dwelling, 900 Dorset Street: Mr. Olesky said they do not have a revised plan, but they have responses from the applicant to some questions raised by the Council. Regarding proposed units and what they would look like, the applicant is thinking of something like the South Village type. All of the units have the potential to be affordable if "aesthetics" don't preclude that. The applicant wanted to know if affordability or aesthetics is the higher priority. Regarding the proposed parking lot, there will be 12 standard parking spaces, 3-4 for use of the community garden, and 8 or 9 to support existing barn activities. Regarding the request to pull the bike path up to join with the path, there is a significant cost impact as there is a 4-6 foot grade change which would require massive earth work and would impact the utilities below ground. They might be able to shift the path a little. The applicant asked for a continuance to get responses to their questions. Ms. Dooley moved to continue IZ-12-08 to 5 November and to have a deliberative session before that date Mr. Engels seconded. Motion passed unanimously. C. Interim Zoning Application #IZ-12-10, John & Kathleen Pennucci, two lot subdivision, 1721 Dorset Street: Mr. Stuart said the 1 .7 acre lot would encompass the house, barns, and sheds. There is no development plan for the second lot. Lot 1 contains gardens, which can be expanded. Barns could be used for small scale livestock. Lot 2 is hayed and will stay that way as long as a farmer can be found to do it. Regarding open space, lot 2 is entirely open. Any potential development would be subject to any ordinance in place at that time. The lot would be sold when the subdivision is complete. No issues were raised. CITY COUNCIL 1 OCTOBER 2012 PAGE 8 Mr. Engels moved to close the hearing. Ms. Mackenzie seconded. Motion passed unanimously. 8. Review Affordable Housing Committee Recommendation Regarding Consultant Selection and Authorize City Manager/Designee to Finalize and Sign Contract with PlaceSense and Front Porch Community Planning for Affordable Housing Study: Ms. Murray reviewed the process. Three proposals were received from the RFP as follows: PlaceSense & Front Porch Community Planning - $22,900 Vanasse Hangel Brustlin, Inc. And Birchline Planning - $54,000 Community Opportunities Group - $59,925 The recommendation is to go with the low bidder. Ms. Mackenzie raised the question of funding for interim zoning. She felt that if money had been set aside, this would make sense. She did not want to encumber money the city doesn't have. She indicated she will vote against this. Mr. Rusten said they have $75,000 in an interim zoning reserve fund and have applied for grants of $40,000 and $25,000. Mr Knapp asked what was in the more expensive bids that the city would not be getting. Ms. Murray said their hourly rate was higher. Mr. .Knapp asked if PlaceSense is as qualified as the others. Ms. Murray said the feeling is they are more qualified for Vermont issues. Ms. Goldberg said this seems to be a case of "robbing Peter to pay Paul." The $75,000 was taken fro anticipated surplus. The taxpayers approved a budget with money for certain items and were never told that money would be used for interim zoning. Mr. Rusten said the $75,000 was in the contingency fund. Voters approved $50,000 for an undesignated reserve fund, but there is no proposal to take any of that money. Ms. Goldberg felt tax funds should not be used for something the public was so opposed to. Ms. Riehle moved to authorize the City Manager/designee to finalize and sign a contract with PlaceSense and Front Porch Community Planning in an amount CITY COUNCIL 1 OCTOBER 2012 PAGE 9 not to exceed $22,900.00. Ms. Dooley seconded. Motion passed 4-1, with Ms. Mackenzie voting against. 9. Reconvene as Liquor Control Board to consider approval of Liquor License for: Guild & Company, 1633 Williston Road: Ms. Dooley moved that the Council convene as Liquor Control Board. Mr. Riehle seconded. Motion pased unanimously. It was noted that this is the former Ground Round. Ms. Mackenzie moved to approve the liquor license for Guild & Company as presented. Ms. Dooley seconded. Motion passed unanimously. Ms. Mackenzie then moved that the Board reconvene as City Council. Ms. Riehle seconded. Motion passed unanimously. 10. Reschedule Priorities and Procedure Review: Members greed to meet for this purpose at 5 p.m. on 30 October. 11. Other Business: A. Items from Consent Agenda: In the minutes of 4 September, it was noted that on p. 8, paragraph 2, Ms. Lyons said the union opposed the City Clerk's proposal. Also on that page, it was noted that in the second paragraph , second sentence, "City Clerk" should read "City Council." Regarding disbursements, Ms. Greco asked about the expenditure for protective clothing. Mr. Rusten noted this was the Fire Department, and is within their budget. Ms. Greco also questioned the "overpayment" of taxes by the City of Burlington. Mr. Rusten said that did happen, and they have been reimbursed. Ms. Greco also questioned the two payments for highway technology. Mr. Rusten said these are LED lights/crosswalks and fall under a federal grant for this purpose. CITY COUNCIL 1 OCTOBER 2012 PAGE 10 Mr. Rusten noted that the Airport Parkway payment is the last payment for this upgrade. Regarding the Bartlett Bay filter, Ms. Greco asked whether they need to budget for this in the future. Mr. Rusten said they need to talk to technical people about that. This is a sewer related issue, not storm water. A filter needs to be replaced, the sooner the better. There is no indication of other anticipated failures. A major refit of the Bartlett Bay plant is planned in 10 years. Mr. Knapp noted that the state monitors the capacity of the system. As of 1 July 2007, the state has jurisdiction over every system in the state and won't let a community oversubscribe. Ms. Mackenzie moved to approve the items removed from the Consent Agenda. Ms. Riehle seconded. Motion passed unanimously. B. Items Council May Wish to Place on a Future Agenda: Regarding the interim zoning evaluation, Mr. Engels said they better address it tonight as the Bylaw requires it to be addressed by 1 October. Ms. Dooley said they were going to revisit it when all RFP are finalized. Ms. Mackenzie said they need to have a process now to plan for the economic analysis. And they need to address issues raised by Mr. Simoneau, that interim zoning is keeping people from doing business in South Burlington. Ms. Dooley said her recollection was that the Councilors had different ideas of what the economic impact analysis was getting at. She had a problem discussing this without Mr. Miller present. Ms. Mackenzie suggested taking a look at the ordinance and seeing if they are addressing what they are supposed to be addressing. Mr. Rusten noted they had sent out RFP on this and we4re not comfortable with the responses. The Council then told staff to work on the RFPs for the 3 components of interim zoning. Staff would then try to get better RFPs for the economic piece. Ms. Mackenzie said they need to clarify a due date for the economic analysis as they owe the community transparency. Mr. Engels agreed that it should be addressed tonight. Other members felt they should stick with the prior decision. CITY COUNCIL 1 OCTOBER 2012 PAGE 11 Mr. Engels said as the ordinance says they shall have an economic analysis by 1 October, they will have to amend the ordinance. Ms. Greco said she didn't see a need to amend the Ordinance. Ms. Goldberg said the Council owes the public a financial analysis to justify interim zoning and they have failed. With regard to a bond for roads, members felt this should be discussed as part of the budget process. Members also discussed having members of the Planning Commission and City Council attend each other's meetings. Mr. Rusten suggested adding this to the 30 October agenda. As there was no further business to come before the Council, Ms. Riehle moved to adjourn. Ms. Mackenzie seconded. Motion passed unanimously. The meeting was adjourned at 8:45 pm. Clerk 146 10/19/2012 City of South Burlington Accounts Payable Page 1 of 10 10:10 am Check Warrant Report # cingalls Unpaid Invoices For Check Acct 1(GENERAL FUND) From / / To 10/22/2012 Purchase Discount Amount Check Check Vendor Invoice Invoice Description Amount Amount Paid Number Date A & I A & I CLEANING SERVICE INC 3097 CLEANING - SEPTEMBER 600.00 0.00 . /--/-- A & I A & I CLEANING SERVICE INC 3096 CLEANING - SEPTEMBER 960.00 0.00 . /--/__ A C S AFFILIATED COMPUTER SERVICES I 829523 20/20 SYSTEM - AUG 2012 2470.20 0.00 . /--/-- A C S - AFFILIATED COMPUTER SERVICES I 829524 20/20 SYSTEM - AUG 2012 805.50 0.00 . /--/-- AAA AAA POLICE SUPPLY 25608 UNIFORM 305.00 0.00 . /--/-- ADAMSB ADAMS, BARBARA 53677 REFUND - FALL FOLIAGE 60.00 0.00 . /--/__ ADAMSN ADAMSON INDUSTRIES CORPORATION 112133 2009 CHARGER UNMARKED 3500.00 0.00 . /--/-- ADAMSN ADAMSON INDUSTRIES CORPORATION 112524 RED STROBE 141.95 0.00 . /--/-- ADD ADD-ON DISTRIBUTING INC 1065573 AUTO PARTS 45.94 0.00 . /--/-- ADVANCE ADVANCE AUTO PARTS COMMERCIAL 128722502548 6479-9020-0005-1165 -LAT 5.00 0.00 /._/__ AGWAY AGWAY INC 309775 COMPOST 86.99 0.00 . /__/-_ AIRGAS AIRGAS EAST, INC 116480775 CYLINDER RENTAL 31.00 0.00 . /--/-- ALL ALL CYCLE WASTE INC 2078524 TRASH REMOVAL 127.32 0.00 . /--/-- ALL ALL CYCLE WASTE INC 2078641 TRASH REMOVAL 225.52 0.00 . /--/ -- ALL ALL CYCLE WASTE INC 2078847 TRASH REMOVAL 280.22 0,00 . /--/__ ALL ALL CYCLE WASTE INC 2078981 TRASH REMOVAL 83.77 0.00 . /--/__ ALLCLEAR ALL CLEAR EMERGENCY MANAGEMENT 10262012 VT EMS Conference 1400.00 0.00 . /__/__ ANDERSONF ANDERSON, FRED 53737 REFUND - DOG TRAIN 132.00 0.00 . /--/-- ASCAP ASCAP 092012 LICENSE FEE 328.25 0.00 . /-_/-- AT&T AT&T MOBILITY 973X09242012 FD MOBILE PHONES 97.38 0.00 . /__/-_ AVENET AVENET LLC 31569 ANNUAL SERVICE PACKAGE 1000.00 0.00 . /--/-- HAREM BARER, HOLLY 53682 REFUND - FALL FOLIAGE 60.00 0.00 BANNERS BANNERS UNLIMITED INC. 8540 BANNERS - FIRE PREVENTIO 474.00 0.00 . /__/.- BARRET BARRETT TREE SERVICE INC 21636 TREE REMOVAL 1200.00 0.00 . /--/_- BATTERYPL BATTERY'S PLUS 1254 BATTERY 91.50 0.00 /--/-. BATTERYPL BATTERY'S PLUS 1267 CROWN BATTERY 102.15 0.00 . /--/-- BATTERYPL BATTERY'S PLUS 1266 BATTERY 110.99 0.00 . /--/-- RCN TELE BCN TELECOM INC 21169659 CITY HALL PHONES 1340.95 0.00 . /--/-_ BCN TELE BCN TELECOM INC 21169600 PHONES 139.51 0.00 . /--/-- BIBENS SIRENS ACE 761714/3 SINGLE CUT KEY 5.97 0.00 . /-_/__ SIRENS BIBENS ACE 761671/3 PLANT SUPPLIES 60.50 0.00 . /--/-_ BIBENS BIBENS ACE 761668/3 ROAD STRIPING 32.83 0,00 . /--/-- BIBENS BIBENS ACE 761636/3 FASTENERS 6.90 0.00 . /_./._ SIRENS SIRENS ACE 761548/3 PLANT SUPPLIES 20.27 0.00 . /--/-- BIRENS SIRENS ACE 761800/3 ROOFING BRUSH 8.98 0,00 . /--/_- SIRENS BIBENS ACE 761924/3 CORNER BRACE 5.49 0.00 . /_-/__ SIRENS SIRENS ACE 761869/3 REPAIR KIT 63.97 0.00 . /--/- BIBENS BIBENS ACE 761995/3 TIEDOWN RATCHET 22.99 0.00 . /__/__ BIBENS SIRENS ACE 761954/3 SPRAY PAINT 12.93 0.00 . /--/__ BISECTS BIBENS ACE 761798/3 OVERHEAD DOOR 18.43 0.00 . /_-/_- SIRENS SIRENS ACE 762045/3 VAC BAGS 4.79 0.00 . /--/- BIBENS BIBENS ACE 762028/3 SUPPLIES 26.99 0.00 . /--/-. SIRENS BIBENS ACE 761734/3 BULB 12.59 0.00 /--/-- SIRENS SIRENS ACE 761780/3 TRASHBAG 21.98 0.00 . /--/-- SIRENS BIBENS ACE 761968/3 BULB 14.85 0.00 . /__/_- BOLWINS BOLWIN, SHIRLEY 53678 REFUND - FALL FOLIAGE 60.00 0.00 . /--/-- BOUND BOUND TREE MEDICAL, LLC 80887342 MEDICAL SUPPLIES 386.03 0.00 . /--/-- BOUND BOUND TREE MEDICAL, LLC 80892751 MEDICAL SUPPLIES 230.58 0.00 . /--/-- BOUND BOUND TREE MEDICAL, LLC 80892752 MEDICAL SUPPLIES 114.10 0.00 . /_-/-- BOUND BOUND TREE MEDICAL, LLC 80887343 MEDICAL SUPPLIES 160.40 0.00 . /--/-- 10/19/12 City of South Burlington Accounts Payable Page 2 10:10 am Check Warrant Report # cingalls Unpaid Invoices For Check Acct 1(GENERAL FUND) From / / To 10/22/2012 Purchase Discount Amount Check Check Vendor Invoice Invoice Description Amount Amount Paid Number Date BOUND BOUND TREE MEDICAL, LLC 80899777 MEDICAL SUPPLIES 939.53 0.00 /--/-- BOUND BOUND TREE MEDICAL, LLC 80898634 MEDICAL SUPPLIES 563.96 0.00 . /--/-- BRANDT BRANDT, GARY 100912 10/21/12 PERFORMANCE 200.00 0.00 . /--/-- BUSINESS BUSINESS CARD 0908-100712 CREDIT CARDS - SM, DB 309.13 0.00 . /--/-- C-FORD C-FORD PROFESSIONAL LETTERING 12942 DECALS TO ENGINES 45.00 0.00 . /--/-- CAMPAGNE CAMPAGNE, DOROTHY 10152012 REFUND PATIENT - 2ND INS 87.53 0.00 . /--/-- CARQUE CARQUEST AUTO PARTS 11141-19634 SHOP SUPPLY 9.69 0.19 . /--/-- CARQUE CARQUEST AUTO PARTS 11138-19145 YELLOW RUST SEAL 143.96 2.88 . /--/-- CARQUE CARQUEST AUTO PARTS 11141-19485 CAR WASH SUPPLIES 12.08 0.24 . /--/-- CARQUE CARQUEST AUTO PARTS 11141-19629 PEDAL PAD 4.72 0.09 . /--/-- CARQUE CARQUEST AUTO PARTS 11138-19038 WIRE CUP BRUSH 17.79 0.36 . /--/-- CARQUE CARQUEST AUTO PARTS 11138-18968 CORD BALLAST -35.19 -0.70 . /--/-- CARQUE CARQUEST AUTO PARTS 11138-18872 HUB -180.17 -3.60 . /--/-- CARQUE CARQUEST AUTO PARTS 11138-18860 GAS CARE 31.64 0.63 . /--/-- CARQUE CARQUEST AUTO PARTS 11141-19334 FLAT MULTI CABLE 62.00 1.24 . /--/-- CARQUE CARQUEST AUTO PARTS 11138-18768 GEAR OIL 61.32 1.23 . /--/-- CARQUE CARQUEST AUTO PARTS 11138-18377 SUPPLIES 59.25 1.19 . /--/-- CARQUE CARQUEST AUTO PARTS 11138-18701 ADAPTER 9.99 0.20 . /--/-- CARQUE CARQUEST AUTO PARTS 11138-19214 RUST SEAL 107.85 2.16 . /--/-- CARQUE CARQUEST AUTO PARTS 11138-19326 RUST SEAL - BLE 35.99 0.72 . /--/-- CARQUE CARQUEST AUTO PARTS 11141-20120 SHOP SUPPLIES 112.02 2.24 . /--/-- CARQUE CARQUEST AUTO PARTS 11141-20227 OIL FILTER 59.16 1.18 . /--/-- CARQUE CARQUEST AUTO PARTS 11141-20223 OIL FILTER 39.44 0.79 . /--/-- CARQUE CARQUEST AUTO PARTS 11141-20245 WINTER BLADE 77.50 1.55 . /--/-- CARQUE CARQUEST AUTO PARTS 11138-18839 OXYGEN SENSOR 111.98 2.24 . /--/-- CARQUE CARQUEST AUTO PARTS 11138-18748 GEAR OIL 122.64 2.45 . /--/-- CARQUE CARQUEST AUTO PARTS 11138-18770 GEAR OIL -61.32 -1.23 . /--/-- CARQUE CARQUEST AUTO PARTS 11141-20509 OIL 127.84 2.56 . /--/-- CARQUE CARQUEST AUTO PARTS 11138-19880 SHOP SUPPLIES 120.00 2.40 . /--/-- CARQUE CARQUEST AUTO PARTS 11141-19579 AUTOMOTIVE BELT 10.07 0.20 . /--/-- CARQUE CARQUEST AUTO PARTS 11141-20092 OIL 11.01 0.22 /--/-- I CARQUE CARQUEST AUTO PARTS 11141-20090 AIR FILTER 7.41 0.15 . /--/-- CARQUE CARQUEST AUTO PARTS 11138-19430 TIGER HAIR 70.83 1.42 . /--/-- CARQUE CARQUEST AUTO PARTS 11141-20098 OIL FILTER 2.62 0.05 . /--/-- CARQUE CARQUEST AUTO PARTS 11141-19809 OIL FILTER 36.72 0.73 . /--/-- CARQUE CARQUEST AUTO PARTS 11138-19389 MASKING TAPE 9.96 0.20 . /--/-- CARQUE CARQUEST AUTO PARTS 11138-19402 RUST SEAL 35.95 0.72 . /--/-- j CARQUE CARQUEST AUTO PARTS 11138-19384 RUST SEAL 35.95 0.72 . /--/-- CARQUE CARQUEST AUTO PARTS 11138-19395 ENGINE LADDER 147.18 2.94 . /--/-- j CARQUE CARQUEST AUTO PARTS 11138-20006 SHOP SUPPLIES 441.20 8.82 . /--/-- CGLIC CGLIC 1427152 HEALTH PREMIUMS 93948.77 0.00 . /--/-_ CHAMPVAL CHAMPLAIN VALLEY GYMNASTICS OCTOBER2012 GYMNASTICS PROGRAM 630.00 0.00 . /--/-- CHARLE CHARLEBOIS INC RC43199 TIRE REPAIR 586.42 0.00 . /--/-- CHARLE CHARLEBOIS INC RC43186 VEHICLE REPAIR 407.47 0.00 . /--/-- CHARLI CHARLEBOIS TRUCE PARTS INC 3222680002 HYDRAULIC CYLINDER 462.80 0.00 . /--/-- CHARLI CHARLEBOIS TRUCE PARTS INC 3222760005 REPAIRS 186.53 0.00 . /--/-- CHARLI CHARLEBOIS TRUCE PARTS INC 3222720002 RESTOCK FEES 366.49 0.00 /--/-- CHARLI CHARLEBOIS TRUCK PARTS INC 1222820030 CABLE TIES 4.88 0.00 . /--/-- CHITRE CHITTENDEN COUNTY REGIONAL PLA 11012012 CCRPC FALL CONFERENCE 25.00 0.00 . /--/-- CHITRS CRITTENDEN COUNTY REGIONAL SOL IVC17019 ESQG WASTE 54.12 0.00 . /--/-- I 10/19/12 City of South Burlington Accounts Payable Page 3 10:10 am Check Warrant Report # cingalls Unpaid Invoices For Check Acct 1(GENERAL FUND) From / / To 10/22/2012 Purchase Discount Amount Check Check Vendor Invoice Invoice Description Amount Amount Paid Number Date CHITUF CHITTENDEN COUNTY UNITED WAY 01010623/12 FIRST HALF 2012 78.00 0.00 . /--/-- CHITUF CHITTENDEN COUNTY UNITED WAY 09011230/11 FOURTH QUARTER 2011 42.00 0.00 • /--/-- CIVIL CIVIL ENGINEERING ASSOCIATES I 12209 HOLMES ROAD EXT 2347.47 0.00 . /--/-- CLARKS CLARK'S TRUCE CENTER 312125 HOUSING BUS 827.39 0.00 /--/-- CLARKS CLARE'S TRUCK CENTER 312072 CABLE /PIVOT 82.39 0.00 . /--/-- CLARKS CLARK'S TRUCK CENTER 312432 SENSOR 178.32 0.00 . /--/-- CLARKS CLARK'S TRUCK CENTER 312412 MOTOR 131.66 0.00 . /--/-- CLARKS CLARK'S TRUCK CENTER 312670 CABLE 48.85 0.00 . /--/-- CLARKS CLARK'S TRUCK CENTER 312959 BUS PARTS 533.19 0.00 . /--/-- CLARKS CLARK'S TRUCK CENTER CM312125 HOUSING PART -827.39 0.00 . /--/-- CLARKS CLARK'S TRUCK CENTER CM310550 REFUND - KITS -80.00 0.00 . /--/-- COMCAST COMCAST 10011031PW12 HIGHWAY/DPW 107.00 0.00 . /--/-- COMCAST COMCAST 10011031F/12 STATION #1 INTERNET/CABL 170.43 0.00 . /--/-- COMCAST COMCAST 10011031H012 STATION#2 CABLE 119.15 0.00 . /--/-- COMCAST COMCAST 10081107F/12 EMERGENCY CENTER 58.74 0.00 . /--/-- CONTIN CONTINENTAL RESEARCH CORPORATI 376073-CRC-2 FIBER SWIPE 215.95 0.00 /--/-- CREATIVEP CREATIVE PRODUCT SOURCING INC 48989 POLO SHIRTS 90.00 0.00 . /--/-- CRYSTAL CRYSTAL ROCK LLC 09302012 F/D BOTTLED WATER 83.00 0.00 . /--/-- DANFORM DANFORM SHOES 2428 BOOTS - GODDETTE 99.95 10.00 . /--/-- DE LACE DE LACE LANDEN FINANCIAL SERVI 15443184 LIBRARY COPIER 172.07 0.00 . /--/-- DE LACE DE LAGE LANDEN FINANCIAL SERVI 15074391 CLERK COPIER 121.43 0.00 . /--/-- DE LAGE DE LADE LANDEN FINANCIAL SERVI 15461286 CLERK COPIER 127.51 0.00 . /--/-- DEMCO DEMCO INC 4742266 BOORS 115.35 0.00 . /--/-- EASTER EASTERN INDUSTRIAL AUTOMATION 3772404 BEARING FLANGES 37.20 0.00 /--/-- EMSAR EMSAR NORTHEAST EMS ENTERPRISE SI-48519 VEHICLE INSPECTION 40.00 0.00 . /--/-- EMSAR EMSAR NORTHEAST EMS ENTERPRISE SI-48518 VEHICLE INSPECTION 40.00 0.00 . /--/-- EMSAR EMSAR NORTHEAST EMS ENTERPRISE SI-48517 EQUIPMENT REPAIRS 135.00 0.00 . /--/-- EMSAR EMSAR NORTHEAST EMS ENTERPRISE SI-48516 EQUIPMENT REPAIR 268.00 0.00 . /--/-- ENDYNE ENDYNE INC 104765 SLUDGE ANALYSIS 700.00 0.00 . /--/-- ENDYNE ENDYNE INC 104769 LAB SUPPLIES 40.00 0.00 . /--/-- ENDYNE ENDYNE INC 104768 WEEKLY ANALYSIS 170.00 0.00 /--/-- ENDYNE ENDYNE INC 104767 MAGIC HAT 55.00 0.00 . /--/-- ENDYNE ENDYNE INC 104766 WEEKLY ANALYSIS 190.00 0.00 . /--/-- ENDYNE ENDYNE INC 104764 MAGIC HAT 55.00 0.00 . /--/- ENDYNE ENDYNE INC 104763 WEEKLY ANALYSIS 279.00 0.00 . /--/-- ESSEQI ESSEX EQUIPMENT INC 10492748-001 COUPLER 70.30 0.00 /--/-- ESSEQI ESSEX EQUIPMENT INC 10494122-000 TAPE 115.12 0.00 /--/-- ESSEQI ESSEX EQUIPMENT INC 10494446-1 GREEN PAINT 34.46 0.00 . /--/-- ESSEQI ESSEX EQUIPMENT INC 10494043-1 COME-A-LONG RENTAL 302.56 0.00 . /--/-- ESSEX ESSEX, TOWN OF 10012012 PARK CHALLENGE - PASSPOR 200.00 0.00 . /--/-- ESSEXAGE ESSEX AGENCY, INC 09262012 LIABILITY INSURANCE 1457.50 0.00 . /--/-- ESTEYM ESTEY, MILDRED M. 53679 REFUND - FALL FOLIAGE 60.00 0.00 . /--/-- EYE EYE MED VISION CARE 1745193 VISION PREMIUMS 1060.13 0.00 . /--/-- FAIRPOINT FAIRPOINT COMMUNICATIONS, INC. 3-2825MY12 ELEVATOR PHONE 17.01 0.00 /--/-- FAIRPOINT FAIRPOINT COMMUNICATIONS, INC. 3-2825AUG12 ELEVATOR PHONE 17.06 0.00 . /--/-- FAIRPOINT FAIRPOINT COMMUNICATIONS, INC. 3-28255EP12 ELEVATOR PHONE 17.06 0.00 . /--/-- FARM THE FARM AT SOUTH VILLAGE, INC 330 SEPT. ELECTRIC ALLOCATIO 2595.98 0.00 . /--/-- FARM THE FARM AT SOUTH VILLAGE, INC 332 OCT ELECTRIC ALLOCATION 2738.80 0.00 . /--/-- FASTEN FASTENAL COMPANY VTBUR170605 BOLTS 26.61 0.00 . /--/-- FASTEN FASTENAL COMPANY VTBUR170666 CLIPS - SIGNAGE 167.86 0.00 . /--/- - 1 10/19/12 City of South Burlington Accounts Payable Page 4 10:10 am Check Warrant Report # cingalls Unpaid Invoices For Check Acct 1(GENERAL FUND) From / / To 10/22/2012 Purchase Discount Amount Check Check Vendor Invoice Invoice Description Amount Amount Paid Number Date FASTEN FASTENAL COMPANY VTBOR170757 PINS FOR SIGNAGE 11.85 0.00 . /--/-- FINAL FINAL CONNECTION 11688 PHONE SYSTEM UPDATE 855.00 0.00 . /--/-- FIREETC FIRE TECH & SAFETY OF NEW ENGL 127555 FLOW TESTING 40.00 0.00 . /--/-- FIREETC FIRE TECH & SAFETY OF NEW ENGL 127554 EQUIP. MAINTENANCE 326.30 0.00 . /--/-- FIREETC FIRE TECH & SAFETY OF NEW ENGL 127493 STRAP ASSEMBLY 428.00 0.00 . /--/-- FLYNNK FLYNN, KATHRYN 53784 REFUND - DRAMA IN A DAY 60.00 0.00 . /--/-- FOLEY FOLEY DISTRIBUTING CORP 086276 SUPPLIES 290.93 0.00 /--/-- G & K SER G & K SERVICES 1295628687 UNIFORMS 89.29 0.00 . /--/-- G & K SER G & K SERVICES 1295631189 UNIFORMS 97.32 0.00 . /--/-- G & K SER G & K SERVICES 1295633698 UNIFORMS 90.80 0.00 . /--/-- GALE GALE GROUP 97301009 BOOKS 25.41 0.00 . /--/-- GALE GALE GROUP 97481192 BOOKS 26.23 0.00 . /--/-- GALE GALE GROUP 97494837 BOOKS 21.31 0.00 . /--/-- GALE GALE GROUP 97257800 BOOKS 54.10 0.00 . /--/-- GALE GALE GROUP 97277787 BOOKS 54.10 0.00 . /--/-- GALE GALE GROUP 97405028 BOOKS 25.41 0.00 . /--/-- GALLS GALLS, LLC 75077 UNIFORMS 37.86 0.00 . /--/-- GALLS GALLS, LLC 76326 UNIFORMS 34.79 0.00 . /--/-- GALLS GALLS, LLC 79268 UNIFORMS 22.51 0.00 /--/-- GATEWAY GATEWAY MOTORS INC 60421 NEW 1-TON 18089.00 0.00 /--/-- GATEWAY GATEWAY MOTORS INC 60485 FORD F350 15800.00 0.00 . /--/-- GMWEA G.M.W.E.A. 6139 LAB CERT. COURSE-GARRISO 25.00 0.00 . /--/-- GOT THAT GOT THAT RENTAL & SALES, INC. 01-080870-02 PAINT 460.80 0.00 /--/-- GRAIN GRAINGER INC 9938831774 GLOVES & VACUUM REPAIR 241.28 0.00 . /--/-- GRAIN GRAINGER INC 9938568905 TOOLS 19.45 0.00 . /--/-- GRAIN GRAINGER INC 9929946565 TAX ADJUSTMENT -4.84 0.00 . /--/-- GRAIN GRAINGER INC 9940493324 LEVER LOCKSET 109.80 0.00 . /--/-- GREEPW GREEN MOUNTAIN POWER CORPORATI 208782SEP12 LAUREL HILL DR STORM STA 19.91 0.00 . /--/-- GREEPW GREEN MOUNTAIN POWER CORPORATI 2025092612 PUMP STATIONS 2819.12 0.00 . /--/-- GREEPW GREEN MOUNTAIN POWER CORPORATI 2023092612 TRAFFIC LIGHTS 2315.79 0.00 . /--/-- GREEPW GREEN MOUNTAIN POWER CORPORATI 2022092612 STREETLIGHTS 13496.22 0.00 . /--/-. GREEPW GREEN MOUNTAIN POWER CORPORATI 018607OCT12 MUNICIPAL COMPLEX 2297.34 0.00 . /--/.- GREEPW GREEN MOUNTAIN POWER CORPORATI 2024092612 REC DEPARTMENT 438.07 0.00 . /--/-- GREEPW GREEN MOUNTAIN POWER CORPORATI 076784SEP12 HOLMES ROAD 441.96 0.00 /--/.- GREEPW GREEN MOUNTAIN POWER CORPORATI 006235OCT12 RADIO TOWER 23.92 0.00 . /--/-- GREEPW GREEN MOUNTAIN POWER CORPORATI 006230OCT12 T/L DORSET/SWIFT-SOLAR 10.98 0.00 . /--/-. GREEPW GREEN MOUNTAIN POWER CORPORATI 085931OCT12 T/L WILLISTON/DORSET 289.87 0.00 . /--/-- GREEPW GREEN MOUNTAIN POWER CORPORATI 018619OCT12 T/L DORSET/KENNEDY-SOLAR 345.65 0.00 - /--/-- GREEPW GREEN MOUNTAIN POWER CORPORATI 018393OCT12 T/L U MALL/DORSET-SOLAR 67.71 0.00 . /--/-- GRUPPI GRUPPI, MICHELINA 53680 REFUND- FALL FOLIAGE 60.00 0.00 . /--/-- GSM GSM ENTERPRISES, INC. 220926005 OIL & BALANCE 101.08 0.00 . /--/-- GSM GSM ENTERPRISES, INC. 220927004 OIL CHANGE & BALANCING 101.08 0.00 . /--/-- GSM GSM ENTERPRISES, INC. 220926002 OIL CHANGE & BALANCING 101.08 0.00 . /--/-- GSM GSM ENTERPRISES, INC. 220928002 OIL CHANGE & BALANCING 146.79 0.00 . /--/-- GSM GSM ENTERPRISES, INC. 220924001 IGNITION SWITCH REPAIR 142.50 0.00 . /--/-- GSM GSM ENTERPRISES, INC. 220925002 OIL CHANGE 43.85 0.00 . /--/-- HACH HACH COMPANY 7897488 LAB SUPPLIES 1636.84 0.00 . /--/-- HACH HACH COMPANY 7954526 LAB SUPPLIES 247.40 0.00 . /--/-- HANNAFD HANNAFORD CHARGE SALES 7700 DISTILLED WATER 9.96 0.00 . /--/-- HARTFORD HARTFORD-PRIORITY ACCOUNTS 6048567-9 LIFE INS. PREMIUMS 3397.39 0.00 . /--/-- I 10/19/12 City of South Burlington Accounts Payable Page 5 10;10 am Check Warrant Report # cingalls Unpaid Invoices For Check Acct 1(GENERAL FUND) From / / To 10/22/2012 Purchase Discount Amount Check Check Vendor Invoice Invoice Description Amount Amount Paid Number Date HAUN HAUN SPECIALTY GASES, INC 8736286 OXYGEN 43.00 0.00 . /--/-- HAUN HAUN SPECIALTY GASES, INC 0296104 CYLINDER RENTAL 5.04 0.00 . /--/-- HAUN HAUN SPECIALTY GASES, INC 8752058 HELIUM 162.00 0.00 . /--/-- HAUN HAUN SPECIALTY GASES, INC 8743563 OXYGEN 27.50 0.00 , /--/ HAUN HAUN SPECIALTY GASES, INC 0296105 OXYGEN 83.57 0.00 . /__/__ HAUN HAUN SPECIALTY GASES, INC 8759827 OXYGEN 29.50 0.00 . /--/-- HERITAGES HERITAGE FORD 865139 PARKING BRAKE CABLE 29.06 0.00 . /--/-_ :SIGH HIGH ANGLE ASSOCIATES 1168 MISC. EQUIPMENT 944.33 0.00 . /--/-- HOMEDEPO HOME DEPOT CREDIT SERVICES 6031420 FLASHLIGHT 41.80 0.00 . /--/-- HOMEDEPO HOME DEPOT CREDIT SERVICES 2032595 DUMPCART 299.00 0.00 . /--/-- HUNSZNGER HUNSINGER, CAROL 53681 REFUND - FALL FOLIAGE 60.00 0.00 . /--/-_ IDENTI IDENTI-KIT SOLUTIONS 102999 MONTHLY LICENSE 34.00 0.00 . /--/-- INGRAM INGRAM LIBRARY SERVICES 60448687 BOOKS 12.10 0.00 . /--/- INGRAM INGRAM LIBRARY SERVICES 66307952 BOOKS 22.49 0.00 . /--/-- INGRAM INGRAM LIBRARY SERVICES 60461893 BOOKS 2.94 0.00 . /__/__ INGRAM INGRAM LIBRARY SERVICES 66306770 BOOKS 12.95 0.00 . /--/-- INGRAM INGRAM LIBRARY SERVICES 60461892 BOOKS 155.49 0.00 . /--/-- INGRAM INGRAM LIBRARY SERVICES 60486931 BOOKS 14.14 0.00 . /__/__ INGRAM INGRAM LIBRARY SERVICES 60486930 BOOKS 9.34 0.00 . /--/-- INGRAM INGRAM LIBRARY SERVICES 60486929 BOORS 24.83 0.00 /--/- INGRAM INGRAM LIBRARY SERVICES 60486928 BOORS 8.85 0.00 . /-_/__ INGRAM INGRAM LIBRARY SERVICES 60486927 BOORS 12.09 0.00 /--/__ INGRAM INGRAM LIBRARY SERVICES 60486925 BOOKS 94.53 0.00 . /--/-- INGRAM INGRAM LIBRARY SERVICES 60486932 BOOKS 37.91 0.00 /--/-- INGRAM INGRAM LIBRARY SERVICES 66316900 BOOKS 39.28 0.00 . /--/-- INGRAM INGRAM LIBRARY SERVICES 60474619 BOOKS 5.49 0.00 . /--/-- INGRAM INGRAM LIBRARY SERVICES 66319235 BOOKS 13.97 0.00 . /--/__ i INGRAM INGRAM LIBRARY SERVICES 60477544 BOOKS 60.45 0.00 . /--/-- INGRAM INGRAM LIBRARY SERVICES 60477542 BOOKS 32.97 0.00 /__/-_ INGRAM INGRAM LIBRARY SERVICES 60474622 BOOKS 56.64 0.00 . /--/__ INGRAM INGRAM LIBRARY SERVICES 60474620 BOOKS 20.34 0.00 . /--/__ INGRAM INGRAM LIBRARY SERVICES 66322247 BOOKS 6.59 0.00 . /_-/__ INGRAM INGRAM LIBRARY SERVICES 66321504 BOOKS 9.34 0.00 . /--/__ INGRAM INGRAM LIBRARY SERVICES 60481961 BOOKS 19.25 0.00 . /--/-- INGRAM INGRAM LIBRARY SERVICES 60481870 BOOKS 19.25 0.00 /__/__ INGRAM INGRAM LIBRARY SERVICES 60481869 BOOKS 9.44 0.00 . /--/-- INGRAM INGRAM LIBRARY SERVICES 60481868 BOOKS 15.92 0.00 . /__/__ INGRAM INGRAM LIBRARY SERVICES 60481867 BOOKS 10.99 0.00 . /--/-_ INGRAM INGRAM LIBRARY SERVICES 60481866 BOOKS 8.85 0.00 /--/-_ INGRAM INGRAM LIBRARY SERVICES 60481865 BOOKS 8.82 0.00 . /--/- - INGRAM INGRAM LIBRARY SERVICES 60481864 BOOKS 242.79 0.00 /__/__ INGRAM INGRAM LIBRARY SERVICES 60483010 BOOKS 29.70 0.00 /--/-- INGRAM INGRAM LIBRARY SERVICES 60483571 BOOKS 15.39 0.00 /__/__ INGRAM INGRAM LIBRARY SERVICES 60483572 BOOKS 298.49 0.00 /--/-- INGRAM INGRAM LIBRARY SERVICES 66322248 BOOKS 221.65 0.00 . /--/-- INGRAM INGRAM LIBRARY SERVICES 66321505 BOOKS 48.35 0.00 . /__/_- INGRAM INGRAM LIBRARY SERVICES 60483011 BOOKS 304.47 0.00 . /--/-- INGRAM INGRAM LIBRARY SERVICES 60483012 BOOKS 204.54 0.00 . /__/__ INGRAM INGRAM LIBRARY SERVICES 66321506 BOOKS 12.64 0.00 . /--/-- IRELAND IRELAND COMPANIES, S.D. 30101 CONCRETE MIX 770.00 0.00 . /-_/__ 10/19/12 City of South Burlington Accounts Payable Page 6 10:10 am Check Warrant Report # cingalls Unpaid Invoices For Check ACCt 1(GENERAL FUND) From / / To 10/22/2012 Purchase Discount Amount Check Check Vendor Invoice Invoice Description Amount Amount Paid Number Date IRELAND IRELAND COMPANIES, S.D. 326301 GRADE RING 206.40 0.00 . /--/-- IRELAND IRELAND COMPANIES, S.D. 483788 RETURNED PALLETS -36.00 0.00 . /--/-- J A PUMP J & A PUMP AND MOTOR SERVICES, 6419 BUTLER FARMS 1096.92 0.00 . /--/-- J B J & B INTERNATIONAL TRUCKS INC T289415 CLUSTER 607.21 0.00 . /--/-- J B J & B INTERNATIONAL TRUCKS INC T289553 CORE CREDIT -250.00 0.00 . /--/-- J C J C IMAGE, INC. 00013490 EMBROIDERY 34.00 0.00 . /--/-- JC J C IMAGE, INC. 13742 EMBROIDERY 131.94 0.00 /--/-- JABOURJ SNAP-ON TOOLS 201120 DRILL BIT 36.60 0.00 . /--/-- JAZ JAZZERCISE SEPT2012 SEPTEMBER 2012 1065.00 0.00 . /--/-- KELLY KELLY ASSOCIATES SEPT2012 CONTRACT MAINTEN. AUG 567.00 0.00 . /--/-- KERSHN KERSHNER SIGNS 4439 NUMBERS FOR BUSES 83.88 0.00 . /--/-- KINVILLE KINVILLE, DONNA 10222012 REPLENISH PETTY CASH 51.86 0.00 . /--/-- L.D. L.D. OLIVER SEED CO., INC 100680 BAGS 776.25 0.00 . /--/-- LCS LCS CONTROLS, INC. 12394 FIELD PUMPS SLEDGE 750.00 0.00 . /--/-- LENNY LENNY'S SHOE AND APPAREL 51101 SWEATSHIRTS & PANTS 267.00 0.00 . /--/-- LENNY LENNY'S SHOE AND APPAREL 51113 BOOTS 150.00 0.00 . /--/-- LENNY LENNY'S SHOE AND APPAREL 51095 JEANS & SWEATSHIRT 192.95 0.00 . /--/-- LENNY LENNY'S SHOE AND APPAREL 51102 BOOTS 136.00 0.00 . /--/-- LENNY LENNY'S SHOE AND APPAREL 51146 BOOTS - MAGNANT 150.00 0.00 . /--/-- LENNY LENNY'S SHOE AND APPAREL 51125 BOOTS - BARONE 185.00 0.00 . /--/-- LENNY LENNY'S SHOE AND APPAREL 51159 BOOTS - PLANTIER 110.00 0.00 . /--/-- LEVEL3 1 LEVEL (3) COMMUNICATIONS LLC 23466128 TELEPHONES 661.95 0.00 . /--/-- LEVY) LEVY, JENNIFER 53623 REFUND - ROBOTICS 130.00 0.00 . /--/-- LIFE LIFE SAFETY SYSTEMS INC 37985 TEST & INSPECT FIRE ALAR 870.00 0.00 . /--/-- LIFTECH LIFTECH EQUIPMENT COMPANIES IN 915426 COLD PLANER RENTAL 325.00 0.00 . /--/-- LONG H LONG, HARRIET 53683 REFUNDS - FALL FOLIAGE 132.00 0.00 . /--/-- LOWES LOWE'S 915615 R0P3 - PRUNER 14.65 0.00 . /--/-- LOWES LOWE'S 902370 CHIPPING GUN 40.24 0.00 . /--/-- LOWES LOWE'S 914818 SW PARTS 46.52 0.00 . /--/-- LOWES LOWE'S 901253 SPRAY PAINT OVERLOOK 87.93 0.00 . /--/-- LOWES LOWE'S 910944 NAILS - GUN 14.78 0.00 . /--/-- LOWES LOWE'S 901369 KIT PARTS 564.30 0.00 . /--/-- LOWES LOWE'S 902186 DOOR KNOB 79.50 0.00 /--/-- LOWES LOWE'S 901584 LED SIGNAGE 77.94 0.00 . /--/-- LOWES LOWE'S 914372 WIRE LED SIGNAGE 67.38 0.00 . /--/-- LOWES LOWE'S 901788 TAPE & AIR GUN 27.92 0.00 . /--/-- LOWES LOWE'S 901815 BOARD 3.57 0.00 . /--/-- LOWES LOWE'S 914396 NETWORK CONNECTORS 19.98 0.00 . /--/ -- LOWES LOWE'S 914721 WRENCHES 152.74 0.00 /--/-- LOWES LOWE'S 914722 WRENCHES 19.97 0.00 . /--/-- LOWES LOWE'S 902665 ANTIFREEZE 18.92 0.00 . /--/-- LOWES LOWE'S 9028211 MASONERY BITS 17.94 0.00 . /--/-- LOWES BUS LOWE'S BUSINESS ACCOUNT 14912 EASY WIND BUMP HEATER 20.87 0.00 . /--/-- LUCKYPUP LUCKY PUPPIE DOG DAYCARE & BOA 13593 INCIDENT #12SB013129 10.00 0.00 . /--/-- LUCKYPUP LUCKY PUPPIE DOG DAYCARE & BOA 13592 INCIDENT #12880012939 40.00 0.00 . /--/-- MACE MAFE, MARIA 53723 REFUND - TAEKWONDO 50.00 0.00 . /--/-- MAHE MAHER CORPORATION 20853 PUMP REPAIR PARTS 2614.00 0.00 . /--/-- MAINEPR MAINE PRINTING & EMBROIDERY 6979E GIRLS SOCCER 54.54 0.00 . /--/-- MARSH MARSHALL TIRE GROUP INC 24449 REPAIR TIRE VIBRATION 200.00 0.00 . /--/-- MERCHCC MERCHANTS BANK 10142012SM SANDY MILLER 30.00 0.00 . /--/-- 10/19/12 City of South Burlington Accounts Payable Page 7 10:10 am Check Warrant Report # cingalls Unpaid Invoices For Check Acct 1(GENERAL FUND) From / / To 10/22/2012 Purchase Discount Amount Check Check Vendor Invoice Invoice Description Amount Amount Paid Number Date MERCHCC MERCHANTS BANK 10142012DB DOUG BRENT 1581.75 0.00 . /--/-- MERCHCC MERCHANTS BANK 10142012DK DONNA RINVILLE 134.89 0.00 /--/-- MERRICKS MERRICK, SUSIE 100312 REIMBURSEMENT - PACT 177.92 0.00 . /--/-- MILLS MILLS & GREER INC 342536 WOMENS SHIRTS 168.00 0.00 /--/-- MILLS MILLS & GREER INC 342535 SBPD HATS 468.00 0.00 . /--/__ MINUTEM MINUTEMAN TRUCKS, INC 940574 BUCKLE 544.77 0.00 . /--/_- NADONE NADON, EVELYN 53684 REFUND - FALL FOLIAGE 60.00 0.00 . /--/-- NENURSE NEW ENGLAND NURSERY SALES INC 32271 TREES 2300.00 0.00 . /_-/__ NENURSE NEW ENGLAND NURSERY SALES INC 32272 TREES 768.00 0.00 /--/-- NORTHD NORTHEAST DELTA DENTAL DENTALOCT12 OCTOBER PREMIUMS 10821.08 0.00 . /--/__ NORTHNSF NORTHERN SAFETY CO INC 900164853 RAIN GEAR - GREGORY 301.60 0.00 . /--/-- NY CLEAN NEW YORK CLEANERS 09302012 SEPTEMBER CLEANING 1082.21 0.00 . /--/-- OCE OCE' IMAOISTICS INC 329442 ANNUAL MAINTENANCE 1217.55 0.00 . /__/_- OFFESS OFFICE ESSENTIALS OF VERMONT 27636 SUPPLIES 11.03 0.00 /--/__ OFFESS OFFICE ESSENTIALS OF VERMONT 27637 CALENDARS 29.59 0.00 . /_-/__ OFFESS OFFICE ESSENTIALS OF VERMONT 27638 MISC SUPPLIES 13.52 0.00 . /_-/__ OFFESS OFFICE ESSENTIALS OF VERMONT 27635 PAPER 25.91 0.00 . /--/-- OFFESS OFFICE ESSENTIALS OF VERMONT 27460 BINDERS 50.60 0.00 . /--/_- OFFESS OFFICE ESSENTIALS OF VERMONT 27698 ENV. GLUE 15.54 0.00 . /__/-- OFFESS OFFICE ESSENTIALS OF VERMONT 27682 PENS 21.96 0.00 . /__/_- OFFESS OFFICE ESSENTIALS OF VERMONT 27700 HEADSET 79.95 0.00 /--/_- ORKIN ORKIN EXTERMINATING COMPANY IN OCT SERVICE OCT SCHEDULE SERV 125.27 0.00 /--/-- ORKIN ORKIN EXTERMINATING COMPANY IN 10092012FD OCT SCHEDULE SERV (FD) 192.50 0.00 /--/-- OTHER OTHER PAPER 3923 LEGAL NOTICE 108.00 0.00 /__/__ OTHER OTHER PAPER 3933 LEGAL NOTICE 90.80 0.00 . /--/_- OTHER OTHER PAPER 3946 VETERANS AD 150.77 0.00 . /--/-- OTHER OTHER PAPER 3925 VETERANS & FALL ADS 422.71 0.00 . /--/-- OTHER OTHER PAPER 3972 VETERANS AD 105.00 0.00 . /--/-- OTHER OTHER PAPER 3924 ADVERTISING 271.94 0.00 . /-_/_- OTHER OTHER PAPER 3945 ADVERTISING 296.94 0.00 . /__/-_ P P P & P SEPTIC SERVICE INC 88716 PORTABLE TOILET RENTAL 100.00 0.00 . /--/-_ PATNAUDE PATNAUDE, LESLEY 53639 REFUND - KAYAK CLINIC 20.00 0.00 . /_-/-- PEOPLES PEOPLE'S UNITED BANK AR1-014 2012 LOAN AR1-014 7849.86 0.00 . /-_/-- PEPINA PEPIN, AL 53685 REFUNDS - FALL FOLIAGE 120.00 0.00 . /__/__ PERMA PERMA-LINE CORP OF NEW ENGLAND 136299 TRAFFIC SIGNS 112.05 0.00 . /__/__ PET PET FOOD WAREHOUSE LTD 905287-1 PET SUPPLIES 52.57 0.00 . /--/-- PHONE PHONE COMPANY, THE 417367 3-LINE SPEAKER 278.00 0.00 . /--/_- PIKE PIKE INDUSTRIES INC 676811 ASPHALT 1053.72 0.00 /--/-- PITNEY PITNEY BOWES INC 397642 RENTAL FEE 199,00 0.00 . /--/__ PITNY PITNEY BOWES PURCHASE POWER 2012261 POSTAGE METER REFILL 49.09 0.00 . /-_/- PORTERV PORTER, VERA 53686 REFUND - FALL FOLIAGE 60.00 0.00 . /--/_- POSEID POSEIDON AIR SYSTEMS 111036 FIX BOOSTER 75.00 0.00 . /--/_- POWPHONE POWERPHONE, INC. 36039 DISPATCH RECERTIFICATION 258.00 0.00 . /_-/-- PRESSB PRESS, BETTY 10152012 REFUND - PATIENT 2ND INS 77.83 0.00 . /--/-- PROVOSTAL PROVOST, ALLEN 53687 REFUND - FALL FOLIAGE 60.00 0.00 . /--/-_ QCSTEE QUEEN CITY STEEL COMPANY 191267 ROUND STEEL 27.90 0.00 . /-_/-- QCSTEE QUEEN CITY STEEL COMPANY 191174 STEEL 25.00 0.00 . /--/__ OCSTEE QUEEN CITY STEEL COMPANY 191367 HR FLAT 25.00 0.00 . /--/-- QCSTEE QUEEN CITY STEEL COMPANY 191643 PIPE 34.00 0.00 /--/__ RABIDOUXJ RABIDOUX, JUSTIN 0712 1015/12 REPLENISH PETTY CASH 210.10 0.00 . /_-/-_ 10/19/12 City of South Burlington Accounts Payable Page 8 10:10 am Check Warrant Report # cingalla Unpaid Invoices For Check Acct 1(GENERAL FUND) From / / - To 10/22/2012 Purchase Discount Amount Check Check Vendor Invoice Invoice Description Amount Amount Paid Number Date RADION RADIO NORTH GROUP INC 24129638 MINI CONNECTOR 47.00 0.00 . /--/-- RADION RADIO NORTH GROUP INC 24129570 REPAIRS 327.00 0.00 . /--/-- REM R.E.M. DEVELOPMENT COMPANY, LL 10102012 DOOR ADJUSTMENT- DISPATC 55.00 0.00 . /--/-- REM A.E.M. DEVELOPMENT COMPANY, LL 10112012 COMMON FEES - SEPTEMBER 5505.79 0.00 . /--/-- REYNOL REYNOLDS AND SON INC 3184090 TOOLS 199.73 0.00 . /--/-- RHODE RHODE ISLAND CITY CLERK ASSOC 11142012 NEACTC ANNUAL CONFERENCE 200.00 0.00 . /--/-- RHR SMITH RBA SMITH & COMPANY 12296 FY ENDING 6/30/12 8900.00 0.00 . /--/-- RICKST RICK'S TOWING & REPAIR INC 18329 VEHICLE REPAIR 7167.73 0.00 . /--/-- RUGGIANO RUGGIANO ENGINEERING INC 7073 CIDER MILL PROJECT 745.75 0.00 /--/-- SAINM1 SAINT MICHAEL'S COLLEGE 2337 CLASS FEES (2) 40.00 0.00 . /--/-- SAINM1 SAINT MICHAEL'S COLLEGE 2381 ADVANCED WELDING 70.00 0.00 . /--/-- SAINM1 SAINT MICHAEL'S COLLEGE 2371 BASIC WELDING - WILLETTE 35.00 0.00 . /--/-- SANEL SANEL AUTO PARTS INC 13OE8928 BRAKE CABLE 23.20 0.00 . /--/- SANEL SANEL AUTO PARTS INC 13002738 BULB FOR JOHN DEERE 14.66 0.00 . /--/-- SANEL SANEL AUTO PARTS INC 13OV9350 SUPPLIES 29.20 0.00 . /--/-- SANEL SANEL AUTO PARTS INC 13OP2203 SCUFF PAD 21.66 0.00 . /--/-- SANEL SANEL AUTO PARTS INC 13OL9868 BACK-UP LAMP 86.02 0.00 . /--/-- SANEL SANEL AUTO PARTS INC 13OM0602 BACK-UP LAMP 43.01 0.00 . /--/-- SANEL SANEL AUTO PARTS INC 13006819 VALVE MEDIC 2.09 0.00 . /--/-- SANEL SANEL AUTO PARTS INC 13OU2189 OIL DR' 112.72 0.00 /--/-- SANEL SANEL AUTO PARTS INC 13OT9784 BACK-UP LAMP 215.05 0.00 . /--/-- SAUSAGE SAUSAGE SHACK - RAY INGALLS 1131 CONCESSION - AUTUMN FEST 224.00 0.00 . /--/-- SAUSVILLE SAUSVILLE, SARAH 53638 REFUND - KAYAK CLINIC 20.00 0.00 . /--/-- SBCOLLINS SBCOLLINS, INC 209324 VEHICLE PARTS 583.40 0.00 . /--/-- SBCOLLINS SBCOLLINS, INC 209676 DIESEL FUEL 16998.14 0.00 . /--/-- SBCOLLINS SBCOLLINS, INC 209335 GAS HOSE 36.30 0.00 . /--/-- SCARPA SCARPA, FREDA 53736 REFUND - TAEKWONDO 50.00 0.00 . /--/-- SCHAFERM SCHAFER, MARY 53688 REFUND - FALL FOLIAGE 60.00 0.00 . /--/-- SECU SECURSHRED 128826 SHREDDING 20.00 0.00 /--/-- SENSENICH SENSENICH, JAN M 03250623/12 DUVAL - CASE NO.11-10719 658.76 0.00 . /--/-- SHACKETT SHACKETT, ANNETTE 53689 REFUND - FALL FOLIAGE 60.00 0.00 . /--/-- SHELTER SHELTER ANALYTICS 41187.59 PRESENTATIONS & MATERIAL 22914.00 0.00 . /--/-- SIGNAL SIGNALS RYG,INC 420 TRAFFIC SIGNAL REPAIR 930.15 0.00 . /--/-- SIGNAL SIGNALS RYG,INC 1471 INSTALL POLE 1500.17 0.00 . /--/-- SIGNAL SIGNALS RYG,INC 419 STREET LIGHT REPAIR 2225.53 0.00 . /--/-- SOTWAT SOUTH BURLINGTON WATER DEPARTM 108033 STORMWATER 7/1-12/31/12 16250.00 0.00 . /--/-- SOTWAT SOUTH BURLINGTON WATER DEPARTM 108031 SEWER BILLING 7/1-12/31 16250.00 0.00 . /--/-- SPEAR SPEAR STREET MOWER SPECIALTIES 4426 BRAKE ASSEMBLY REPAIRS 159.10 0.00 . /--/-- SPHERION SPHERION STAFFING LLC 11136959 PAYROLL CLERK 115.50 0.00 . /--/-- SPHERION SPHERION STAFFING LLC 11181159 PAYROLL CLERK 92.40 0.00 . /--/-- SPHERION SPHERION STAFFING LLC 11202116 PAYROLL CLERK 92.40 0.00 . /--/-- SPHERION SPHERION STAFFING LLC 11222326 PAYROLL CLERK 92.40 0.00 . /--/-- SPHERION SPHERION STAFFING LLC 11242907 PAYROLL CLERK 92.40 0.00 . /--/-- SPROULG SPROUL, GLENN 09262012 REIMBURSEMENT -CONFERENC 48.10 0.00 . /--/-- STANTEC STANTEC CONSULTING SERVICES IN 629562 OAK CREEK/BUTLER FARMS 7364.64 0.00 . /--/-- STANTEC STANTEC CONSULTING SERVICES IN 629563 BUTLER FARMS 810.00 0.00 . /--/-- STAPL STAPLES BUSINESS ADVANTAGE 8023104684 OFFICE SUPPLIES 60.62 0.00 . /--/-- STAPL STAPLES BUSINESS ADVANTAGE 8023170893 ELECTIONS / BCA 16.90 0.00 . /--/-- STAPL STAPLES BUSINESS ADVANTAGE 8023104686 MISC. SUPPLIES 310.44 0.00 . /--/-- STAPL STAPLES BUSINESS ADVANTAGE 8023170894 SUPPLIES 301.65 0.00 . /--/-- 10/19/12 City of South Burlington Accounts Payable Page 9 10110 am Check Warrant Report # cingalla Unpaid Invoices For Check Acct 1(GENERAL FUND) From / / To 10/22/2012 Purchase Discount Amount Check Check Vendor Invoice Invoice Description Amount Amount Paid Number Date STAPL STAPLES BUSINESS ADVANTAGE 8023262166 TONER 246.03 0.00 . /--/-- STAPLES STAPLES CREDIT PLAN 3814175001 COPIER PAPER 59.98 0.00 . /--/-- STONE STONE ENVIRONMENTAL INC 7644 INTEGRATE SEWER PUMPS 679.87 0.00 . /--/-- STOVE STOVE & FLAG WORKS 57866 FLAGS 114.90 0.00 . /--/-- STRATEGIC STRATEGIC TECHNOLOGY SERVICES 10012012 MANAGED CARE 555.00 0.00 . /--/-- TASER TASER INTERNATIONAL INC SI1300065 CARTRIDGES & HOLSTERS 5522.25 0.00 . /--/-- TECHGROUP TECH GROUP 50243 MICROSOFT OFFICE SOFTWAR 335.00 0.00 . /--/-- TENCO TENCO INDUSTRIES INC 3815298-RI SPROCKETS 289.56 0.00 . /--/-- THIBEAULT THIBEAULT, CLAIRE 53690 REFUND - FALL FOLIAGE 60.00 0.00 . /--/-- TRUDELL TRUDELL CONSULTING ENGINEERS 25268 STORMWATER HAYES AVE 755.00 0.00 . /--/-- TWINST CED - TWIN STATE 8124-736353 LAMPS - BARTLETT BAY 20.40 0.00 . /--/-- UNIFIRST UNIFIRST CORPORATION 036 1507671 MAT CLEANING 72.30 0.00 . /--/-- UNIFIRST UNIFIRST CORPORATION 036 1510161 MAT CLEANING 72.30 0.00 . /--/-- UPS UPS STORE #1107 10960 SHIPPING 10.72 0.00 . /--/-- UPS UPS STORE #1107 10952 SHIPPING (2) 27.30 0.00 . /--/-- VER IZON VERIZON WIRELESS 2802282613 PHONES - PD 1030.45 0.00 . /--/-- VER IZON VERIZON WIRELESS 2801659157 JUSTIN CELL 73.48 0.00 /--/-- VER IZON VERIZON WIRELESS 2802289829 TELEPHONES 112.77 0.00 /--/-- VERGAS VERMONT GAS SYSTEMS INC 40515-9SEP12 GROUP INV. #10690 235.11 0.00 /--/-- VERLG2 VERMONT LEAGUE OF CITIES & TOW 2012-12387 IF REGISTRATION 160.00 0.00 -/--/-- VERPAN VERMONT PANURGY CORPORATION 2012-1084 BARRACUDA BACK UP-SEPT 250.00 0.00 . /--/-- VERSDC VERMONT DEPT OF CORRECTIONS 10092012 RETURN OF FY12 GRANT FUN 18453.23 0.00 . /--/-- VERTIR VERMONT TIRE a SERVICE INC 135102 TIRES 1202.81 0.00 . /--/-- VERTIR VERMONT TIRE & SERVICE INC 134581 FLAT REPAIR 158.34 0.00 . /--/-- VIDACARE VIDACARE CORPORATION 55246 NEEDLES 1330.73 0.00 . /--/-- VIKING VIKING-CIVES (USA) 4449067 TIMBREN HINGE PLATE 130.00 0.00 . /--/-- VIKING VIKING-CIVES (USA) 4449131 FENDER 259.00 0.00 . /--/-- VIKING VIKING-CIVES (USA) 4449193 PLOW BLADES 5248.00 0.00 . /--/-- VIKING VIKING-CIVES (USA) 4449126 PARTS - SNOW BLOWER 500.00 0.00 . /--/-- WILLIWW WILLISTON WORKWEAR 388 SWEATSHIRTS 53.95 0.00 . /--/-- WOOD CN C.N. WOOD CO., INC. 01450008 SWIVEL JOINT 373.33 0.00 . /--/-- ZALEWSKI ZALEWSKI, TED 100912 10/4/12 PROGRAM 350.00 0.00 . /--/-- ZEFFA ZEFF, ANNETTE 53691 REFUND - FALL FOLIAGE 60.00 0.00 . /--/-- ZOLL ZOLL MEDICAL CORPORATION 1940091 STAT PADZ 168.75 0.00 . /--/- ZOLL ZOLL MEDICAL CORPORATION 1938800 STRETCHER 20595.00 0.00 . /--/-- ZOLL ZOLL MEDICAL CORPORATION 1946484 DISPOSABLE SENSORS 240.00 0.00 . /--/-- ZOLL ZOLL MEDICAL CORPORATION 1942416 AIRWAY ADAPTER KIT 82.50 0.00 . /--/-- ZOLL ZOLL MEDICAL CORPORATION 1941596 NASAL CO2 217.50 0.00 . /--/-- ZOLL ZOLL MEDICAL CORPORATION 1941254 MEDICAL EQUIPMENT 442.50 0.00 . /--/-- 4 10/19/2012 City of South Burlington Accounts Payable Page 10 of 10 10:10 am Check Warrant Report # cingalls Unpaid Invoices For Check Acct 1(GENERAL FUND) From / / To 10/22/2012 Purchase Discount Amount Check Check vendor Invoice Invoice Description Amount Amount Paid Number Date Report Total 422,199.05 47.18 0.00 SOUTH BURLINGTON CITY COUNCIL To the Treasurer of CITY OF SOUTH BURLINGTON, We Hereby certify that there is due to the several persons whose names are listed hereon the sum against each name and that there are good and sufficient vouchers supporting the payments aggregating $ •5*422,151.87 Let this be your order for the payments of these amounts. Rosanne Greco Sandra Dooley Paul Engels Helen. Riehle Pam Mackenzie South Burlington Water Dept. Accounts Payable Check Register Date: 10/23/12 Date Check No. Paid To Memo Amount Paid 10/23/2012 2205 10 East Terrace LLC 147.50 Date Voucher Number Reference Voucher Total Amount Paid 10/15/2012 VI-12908 REFUND 147.50 147.50 10/23/2012 2206 Aldrich&Elliott, PC 444.48 Date Voucher Number Reference Voucher Total Amount Paid 10/3/2012 VI-12904 73620 444.48 444.48 10/23/2012 2207 All Seasons Excavating 2,800.00 Date Voucher Number Reference Voucher Total Amount Paid 9/27/2012 VI-12898 27394 2,800.00 2,800.00 10/23/2012 2208 Champlain Water District 47,873.18 Date Voucher Number Reference Voucher Total Amount Paid 9/30/2012 VI-12899 SBWD-269 47,873.18 47,873.18 10/23/2012 2209 Champlain Water District 95,312.79 Date Voucher Number Reference Voucher Total Amount Paid 9/30/2012 VI-12896 SBWD-264 373.50 373.50 9/30/2012 VI-12897 SEPTEMBER CONSUMPTI 94,939.29 94,939.29 10/23/2012 2210 E.J. Prescott, Inc. 1,590.87 Date Voucher Number Reference Voucher Total Amount Paid 9/25/2012 VI-12892 4592393 942.49 942.49 10/1/2012 VI-12900 4595420 220.35 220.35 10/1/2012 VI-12901 4595439 -358.20 -358.20 10/10/2012 VI-12902 4599403 19.13 19.13 10/3/2012 VI-12905 4596120 435.00 435.00 10/3/2012 VI-12906 4596862 332.10 332.10 10/23/2012 2211 Ferguson Waterworks#590 960.27 Date Voucher Number Reference Voucher Total Amount Paid 9/24/2012 VI-12893 0324403 678.67 678.67 10/11/2012 VI-12911 0325945 281.60 281.60 10/23/2012 2212 Office Essentials 11.08 Date Voucher Number Reference Voucher Total Amount Paid 10/7/2012 VI-12903 27670 11.08 11.08 10/23/2012 2213 City Of South Burlington 215.44 Date Voucher Number Reference Voucher Total Amount Paid 10/1/2012 VI-12894 ADD'L SEPTEMBER SEWE 215.44 215.44 10/23/2012 2214 City Of South Burlington 17,267.44 Date Voucher Number Reference Voucher Total Amount Paid 10/1/2012 VI-12895 ADD'L SEPTEMBER STOR 17,267.44 17,267.44 Printed: October 18, 2012 Page 1 of 2 South Burlington Water Dept. Accounts Payable Check Register Date: 10/23/12 Date Check No. Paid To Memo Amount Paid 10/23/2012 2215 Joyce E.Stutler 172.01 Date Voucher Number Reference Voucher Total Amount Paid 10/17/2012 VI-12909 OCTOBER MAILINGS 172.01 172.01 10/23/2012 2216 Ti-Sales Inc. 245.24 Date Voucher Number Reference Voucher Total Amount Paid 10/9/2012 VI-12907 INV0017489 245.24 245.24 10/23/2012 2217 U.S. Postal Service 1,800.00 Date Voucher Number Reference Voucher Total Amount Paid 10/17/2012 VI-12910 REPLENISH POSTAGE 1,800.00 1,800.00 Total Amount Paid: 168,840.30 SOUTH BURLINGTON CITY COUNCIL Printed: October 18, 2012 Page 2 of 2 i qG From: Sue Dorey, Deputy City Manager To: City Council Subjects: Analysis of FY 2013 September Unaudited Financials Date: October 17, 2012 In general there does not seem to be any significant issue either in revenues or expenditures, having completed the first quarter of FY 2013. Highlights for the quarter are as follows: • Revenue— City Clerk—Recording fees are up over prior year 27.6% ($41 K) attained vs 21% ($33K). This is due to an increase in home refinancing and mandatory changes to condominium by-laws. Interest on investments is down over prior year, 14.02% ($11 K) attained vs 30.54% ($23K). Planning and Zoning—Building and Sign Permits and Zoning and Planning Permits are continuing to trend below prior year—27.31% (49K) vs 42.38% ($70K) and 23.21% ($14K) vs 38.0% ($21 K) respectively. As mentioned in last month's narrative, we continue to feel confident that we will meet budget in light of our current shortfall. Fire—As you're aware, the refinance of the new fire truck was completed in September. The financials reflect the refinancing proceeds from Merchants Bank, which in turn were used to retire the previous loan with Northfield Savings Bank. Line 98 under General Fund Revenues reflects the proceeds from the loan. Police—Vermont District Court Fees through the quarter are currently trending below same time last year— 12.44% ($14K) vs 25.69% (31K). This is a combination of fewer staff in ticket writing positions at this point in time and the timing of payments to the City by the State. We will continue to monitor. Highway— Road Opening Permits are up from last year— 13.11% ($20K) vs 1.29% ($2K). This is due in part to the timing of a large project by Champlain Water District. Recreation—Revenues to date exceed same time last year- 51.05% ($66K) vs 43.65% ($54.7K). This is due to an increase in Youth Program revenues over prior year. Stormwater and Sewer fees continue to trend above last year. As mentioned last month, connection fees are still trending below same time last year. Expenditures— General Fund—As an aggregate, General Fund expenses are coming in on target and almost spot on with same time last year. (Note: this takes into account the exclusion of the disbursement to Northfield Savings Bank referenced above as a non-recurring item). Percent attainment to date is 20.91% ($3.7M) vs 20.20% ($3.6M). The payroll analysis referenced last month is currently being conducted but a cursory review of payroll expenses shows all departments at or below 25% attainment (+/-) in the category of Permanent Salaries. This applies to all departments that do not operate on a seasonal basis. l Stormwater—Operating expenses, excluding expenses related to specific stormwater projects, are trending below last year—$112K vs $134K. Sewer—Operating expenses are also trending below last year- $301K vs $358K. One highlight is in the area of Soil/Sludge Management which is considerably lower than same time last year - $5K vs 95K. This reduction in expense can be attributed to operational efficiencies. Water Department is continuing to show a surplus year to date $88K although it is less than last year's surplus of$96K. According to staff at Champlain Water District, this is primarily due to a reduction in Bulk Water Sales. They estimate that we should see a correction in October's financials. 2 A B C D E F 1 2 Revenue Report-September,2012 3 General Fund 4 5 Estimated Received % Budget FY-12/13 MIT 6 Account Revenue To Date Received $(+/-) Pd 3 Sep 7 I 8 TAX REVENUE - - - ----- - -- - - - - ---- -- I - 9 Tax,Current Budget ! $11,210,483.00 ($3,803,900 59)_ 33.93% $7,406,582.41 i ($135,501.01) 10 VT Payment in Lieu of Tax $47,000.00 $0.00 Y0.00% $47,000.00 $0.00 11 Taxes, Reappraisal/ACT 60 $71,000.00 $0.00 0.00% $71,000.00 ! $0.00 12 I I 13 Total TAX REVENUE $11,328,483.00 ($3,803,900.59)1 33.58% $7,524,582.41 ($135,501.01) 14 15 LOCAL OPTION TAXES E --- ($277,405.20) 10.57% $2,347,594.80� ___-- 16 Local Option Tax-Sales $2,625,000.00I $0.00 17 Local Option Tax-Rooms/Me $104,760.00 ($95,690.48) 91.34% $9,069.52 i _ $0.00 18 Rooms/Meals- Fire Vehicl $335,240.00 $0.00 0.00% $335,240.00 i $0.00 19 Rooms/Meals-P/D Hdqtrs $360,000.00 $0.00 0.00% $360,000.00 ! $0.00 20 21 Total LOCAL OPTION TAXES $3,425,000.00 ($373 095.68)r 10.89% $3,051,904.32 $0.00 22I 23 Total TAX REVENUE $14,753,483.00 ($4,176,996.27), 28.31% $10,576,486.73 24 25 INTEREST/PENALTY ON TAX 26 Penalty,Current&Prior $105,000.00 ($38,681.29) 36.84% $66,318.71 ($33.32) - $-- - 27 Interest,Current&Prior $42,500.00 ($8,764.42) 20.62% $33,735.58 ($1,605.94) 28 Attorney Fees $0.00 ($1,212.99) 100.00% ($1,212.99)', ($1,212.99) 29 Fee to Collect State Educ $75,000.00 $0.00 0.00% $75,000.00 ! $0.00 ! 30 Current Use $__1.3 000.00 $0.00 0.00% $13,000.00 $0.00 31 Per Parcel Payment Traini $500.00 $0.00 0.00% $500.00 1 $0.00 32 33 Total INTEREST/PENALTY ON TAi $236,000.00 ($48,658.70) 20.62% $187,341.30 ($2,852.25) 34 35 CITY MANAGER 36 Administrative Services-W $42,640.00 $0.00 0.00% $42,640.00 ' $0.00 37 Administrative Services-S $122,720.00 $0.00 0.00% $122,720.00 $0.00 38 Administrative Services-W $137,280.00 $0.00 0.00% $137,280.00 $0.00 39 From Sewer-Audit&Actuar $4,832.00 $0.00 0.00% $4,832.00 $0.00 40 From SW Audit&Actuary $3,312.00 $0.00 0.00% $3,312.00 $0.00 41 Wellness Payment $5,000.00 $0 00 0.00% $5,000.00 $0.00 42 COBRA Repayment $20,200.00 $0.00 i 0.00% $20,200.00 $0.00 43 Pension Liab Note-WPC C $38,675.00 $0.00 0.00% $38,675.00 $0.00 44 Pension Liab Note-SW $26,510.00 $0.00 0.00% $26,510.00 $0.00 45 From Water-Audit $2,100.00 $0.00 : 0.00% $2,100.00 $0.00 46 DPSA Insurance Reimb. $5,0.00.00 $0.00 j 0.00% $5,000.00 $0.00 $0.00 0.00% $30,000.00 $0.00 47 Admin Svc Fee Fund 240 $30 000.00 ' 48 From SW for Ortho $1,875.00 $0.00 0.00% $1,875.00 $0.00 49 From WPC for Ortho $1,875.00 , $0.00 0.00% $1,875.00 $0.00 r 50 PD 3rd Floor Lease Rent $15,000.00_11 $0.00 0.00% $15,000.00 $0.00 51 From WPC-Payroll, Testing $700.00 $0.00 0.00% $700.00 $0.00 10/19/2012 General Fund Revenue-September-FY 2013 1 A B C D E F 1 2 Revenue Report-September,2012 3 General Fund �- - - --- - - -- --- - - - - - 4 - -- - 5 Estimated Received i% Budget FY-12/13 MTE 6 Account L Revenue To Date I Received $(+/-) Pd 3 Sep 52 From SW-Payroll,Testing $480.00 , $0.00 0.00% _$480.00 $0.00 53 Insurance Reimbursement $0.00 ($4,806.90)T 100.00% ($4,806.90) ($4,667.73) 54 Miscellaneous $2,000.00 ($1,717.03) 85.85% $282.97 $0.00 55 56 Total CITY MANAGER $460,199.00 ($6,523.93) 1.42% $453,675.07 ($4,667.73) 57 58 CITY CLERK 59 Returned Check Fees $50.00 ' - -- - - - --- - -- ---------- --- - ---- $0.00 0.00% $50.00 $0.00 60 Recording Fees $150,000.00 ($41,400.00) 27.60% $108,600.0.0 ($12,800.00) 61 Photocopy $30 000.00 Fees ($5,717.48) 19 06% $24,282.52 ($1,780.50) 62 Photocopies-Vital Records $8,000.00 ($1_,197.00) 14.96% $6,803.00 ($432.00) 63 Pet Licenses $35,000.00 -.-- ($675.00);_- 1.93% $34,325.00 ($195.00) 64 Pet Control Fees $3,000.00 ($578.00)� 19.27% $2,422.00 ($70.00) 65 Beverage/Cabaret License $6,000.00 ($300.00)' 5.00% $5'700.00 ($100.00) 66 n Entertainmet Permitsj $300.00 ($50.00) 16.67% $250.00 I ($25.00) 67 Fish&Game Licenses _ _ $100.00 ($22.50) 22.50% $77.50 ($3.00) 68 Marriage Licenses $1,750.00 I ($655.00) 37.43% $1,095.00 ($215.00) 69 Green Mountain Passports $150.00 ($144.00) 96.00% $6.00 , ($10.00) 70 Motor Vehicle Renewals $2,000.00 ($234.00) 11.70% $1,766.00 ($27.00) 71 Expedited Mailing Service $250.00 $0.00 0.00% $250.00 $0.00 72 School Reimburse-Election $2,000.00 $0.00 0.00% $2,000.00 $0.00 73 Interest on Investments $80,000.00 14.02% $68,781.13 ($3,442.56) 75 Total CITY CLERK $318,600.00 ($62,191.85) 19.52%f $256,408.15 ($19,100.06) 76 77 PLANNING 78 Building& Sign Permits $180,000.00 ($49,160.74) 27 31/o $130,839.26 ($18,779.51) 79 Bianchi Ruling $6,000.00 ($2,061.00), 34.35% $3,939.00 ($690.00) 80 Ordinance Fines $0.00 ($275.00) 100.00% ($275.00) $0.00 81 Zoning and Planning $60,000.00 ($13,928.00)1 23.21% $46,072.00 ($8,157.00) 82 Sewer Inspection Fees $0.00 ($850.00) 100.00% ($850.00) ($550.00)- ---- -- --- 83 Peddlers' Permits $1 000.00 -- - - - - - - - - - - -- - - - - ($430.00)j 43.00% $570.00 - ---($90.00) 84 Legal Permit Review $3,000.00 $0.00 0.00% $3,000.00 $0.00 85 Market Street Grant $29,690.00 $0.00 0.00% $29,690.00 $0.00 86 MPG 11 Grant Revenue $15,000.00 ($4,500.001 30.00% $10,500.00 $0.00 87 Independent Techincal Rev $10,500.00 $0.00 0.00% $10,500.00 $0.00 88 Zoning Violations $0.00 ($150.00) 100.00% ($150.00). $0.00 89 90 Total PLANNING - $305,190.00 j ($71,354.74)7 23.38% $233,835.26 ' ($28,266.51) 91 92 FIRE DEPARTMENT 93 Engine Trade In $4,000.00_1 $0.00 ! 0.00% $4,000.00 $0.00 r 94 Outside Employment $7,200.00 ($964.50) 13.40% $6,235.50 ($138.50) _95 Misc.Revenue-Fire Dept. $0.00 p ($5,677.34), 100.00% ($5,677_34) ($200.43) 96 Fire Inspection Revenue $200,000.00 $0.00 0.00% $200,000.00 $0.00 10/19/2012 General Fund Revenue-September-FY 2013 2 A B C D E F 1 2 Revenue Report-September,2012 3 General Fund L 4 L 5 Estimated Received % Budget FY-12/13 MTC 6 Account Revenue To Date t Received $(+/-) + Pd 3 Sep 97 Fire Impact Fees-Fund Tru - $136,000.00 ' $0.00 0.00% _ $136,000.00 i _ $0.00 98 Loan Proceeds-MB-Quint $0.00 1 ($440,250.00)1 100.00% ($440,250.00)1 ($440,250.00) 100 Total FIRE DEPARTMENT $347,200.00 1 ($446,891.84)1 128.71% ($99,691.84)I ($440,588.93) 101 102 AMBULANCE 103 Tax Revenues $155,000.00 $0.00 0.00% $155,000.00 $0.00 104 Ambulance Service Billing $671,000.00 ($133,082.98): 19.83% $537,917.02 ($47,760.23) 105 Williston Billing $18,000.00 ($5,052.74) 28.07% $12,947.26 ($1,702.88) 106 Is le sle Billing $6,000.00 ($525.06) 8.75% $5,474.94 ($126.01) 107 Patient Care Equip Grant $5,000.00 $0.00 0.00%, $5,000.00 $0.00 108 109 Total AMBULANCE _ $855,000.00 ($138,660.78) 16.22%1 $716,339.22 ($49,589.12) 110 111 POLICE DEPARTMENT _ rt ($13,686.00) 12.44% $96,314.00 112 Vermont District Court $110,000.00 ($3,655.00) 113 Traffic Safety Grant $15,000.00 : $0.00 0.00% $__15,000.00 $0.00 - - -------------- 114 Sale of Cruisers/Bequest $4,000.00 j ($3,010.00) 75.25% $990.00 $0.00 115 Police Reports $6,500.00 ($3,087.00)� 47.49% $3,413.00 ($620.00) --- -------- --- --------- 116 LC A.C. $0.00 0 __ 2,06 - I ($2,066.32) 100.00/o ($2,066.32), ($1,409.64) 117 Drug Task Force Grant $39,336.06 ($15,210.95) 38.67% $24,125.05 $0.00 118 Asset Forfeiture for Trai $8,380.00 $0.00 I 0.00% $8,380.00 $0.00 119 Parking Tickets $500.00 ( % 5 43.0 00 $0.00 �120 Alarm Registrations $9,000.00 �$342000) 38 00 $ 580.00 ($660.00)) 121 Alarm Fines $1,500.00 ($1,050.00)* 70.00% $450.00 ($800.00) 122 Off Duty Police $33,060.00 _ (_$13,194.10); 39.91% _$19,865.90 ($4,183.48)__ 123 Reparative Board Grant $72,803.00 $0.00 0.00% $72,803.00 $0.00 - 5, ($210.00) -- - -, 124 BYRNE Grant $25,000.00 $0.00 I 0.00% $25,000.00 $0.00 125 Miscellaneous- Police $0.00 1 100.00% ($215.00) ($65.00) 126 127 Total POLICE DEPARTMENT - $325,079.00 ($55,009.37) 16.92% $270,069.63 ' ($11,393.12) 128 129 HIGHWAY DEPARTMENT 130 Road Opening Permits $155,000.00 ($20,327.50) 13.11%, $134,672.50 ($500.00) 131 Overweight truck permits $100.00 ($65.00) 65.00%1 $35.00 132 Highway State Aid $211,721.00 ($77,256.49) 36.49% $134,464.51 $0.00 133 Class II Paving Grant $134,520.00 $0.00 0.00% $134,520.00 $0.00 134 Fuel Pump Surcharge - $1,000.00 ($971.92)1 97.19% $28.08 ($558.80) 135 HazMat Facility Lease $17,500.00 ($4,704.99)r 26.89% $12,795.01 ($4,703.99) 136 School Bus Parts Reimbure $32,500.00 i ($13,382.35) 41.18% $19,117.65 ($1,532.91) 137 School gas/diesel reimbur $130,000.00 - ($7,924.11) 6.10% $122,075.89 - $0.00 138 School vehicle repair pay $17,700.00 1 $0.00 0.00% $17,700.00 I _ $0.00 139 Salary Reimbursement-WPC $245,760.00-1 $0.00 0.00% $245,760.00 1- $0.00 140 FICA Reimbursement-WPC 1 $18,800.00 1 $0.00 I 0.00% $18,800.00 $0.00 141 Pension Reimbursement-WPC $67,470.00 $0.00 0.00% $67,470.00 $0.00 10/19/2012 General Fund Revenue-September-FY 2013 3 A B C D E F 1 2 Revenue Report-September,2012 3 General Fund 4 - - , - 5 Estimated Received % Budget FY-12/13 MTE 6 Account Revenue To Date I Received $(+/-) Pd 3 Sep 142 Benefits Reimbursement-WP $62,238.00 $0.00 1 0.00% $62,238.00 $0.00 143 Salary Reimbursement-SW $15,600.00 $0.00 0.00% $15,600.00 $0.00 144 Benefits Reimbursement-SW $7,020.00 $0.00 0.00% $7,020.00 $0.00 145 Vehicle Trade In $12,500.00 $0.00 0.00% $12,500.00 $0.00 146 Sewer Inspection Fee $1,000.00 $0.00 0.00% $1,000.00 $0.00 147 Highway Impact Fee-RT 2 $90,000.00 $0.00 0.00% $90,000.00 $0.00 148 Hgwy Misc Fuel $4,000.00 ($27,354.58) 683.86% ($23,354.58) ($20,612.90) 149 - 150 Total HIGHWAY DEPARTMENT $1,224,429.00 ($151,986.94) 12.41%- - 1 $1,072,442.06 ($27,918.60) 151 - - - I 152 TREE RPLCMNT/MNTNCE 153 Tree Replacement Fee $300.00 $0.00 0.00% $300.00 $0.00 154 - - -- - -. 155 Total TREE RPLCMNT/MNTNCE $300.00 $0.00 0.00% $300.00 $0.00 156 157 RECREATION 158 RED ROCKS PARK 159 ce Gate Red Rocks Receipts $4,700.00 p - - _ - _ ($5,206.00) 110.77%' ($506.00) $0.00 160 161 Total RED ROCKS PARK $4,700.00 ($5,206.00) 110.77% ($506.00) $0.00 162 163 FACILITIES 164 J/C Park Rentals $300.00_ ($250.00) 83.33% $50.00 j ($100.00) 165 166 Total FACILITIES $300.00 ($250.00) 83.33% $50.00 ($100.00) 167 168 SPECIAL ACTIVITIES 169 Great Escape Ticket Sales $17,000.00 ($13,703.00) 80.61% $3,297.00 $0.00 171 Afternoon Skiing/Orchard $6,900.00 $0.00 0.00% $6,300.00 $0.00 170 Aternoon Skiing/Middle Sc $6,300.00 $0.00 0 00% - c $4,700.00- -_ ($4,618.00) 98.26% 172 Tennis Class $82.00 $0.00 173 Youth Programs _ $63,000.00 $35,200.50 ($9,546.00) - - - _ - _- -- - _ ($14,792.00) 44.13%� - - -- - 174 Adult EveningClasses $27,000.00 54.56% $12,268.00 ($4,649.00) 175 176 Total SPECIAL ACTIVITIES $124,900.00 ($60,852.50) 48.72% $64,047.50 ($14,195.00) 1 177 1 178 Total RECREATION $129,900.00 ($66,308.50) 51.05°o $63,591.50 ($14,295.00) 179 1 180 COMMUNITY LIBRARY 181 Late Book Charges/Fines $3,000.00 1 ($45.00) 1.50% $2,955.00 $0.00 182 Non Resident Fees $750.0011 ($270.00)i 36.00% $480.00 $0.00 183 Blanchette Gift $9,730.00 1 $0.00 0.00% $9,730.00 $0.00 184 C/L Photocopies $500.00 1 86.00%p_ ($430.00) $70.00 $0.00 185 Bookmobile Donations _ I $1,000.00 $0.00 1 0.00% $1,000.00 $0.00 186 I 10/19/2012 General Fund Revenue-September-FY 2013 4 1 , A 2 Revenue Report-September,2012 3 General Fund 4 5 Estimated Received % Budget FY-12/13 MIT 6 Account Revenue To Date Received $(+/-) Pd 3 Sep 187 Total COMMUNITY LIBRARY $14,980.00 ($745.00) 4.97% $14,235.00 $0.00 188 189 Total PARK MAINTENANCE $300.00 $0.00 0.00% $300.00 $0.00 190 191 Total GENERAL FUND $18,970,660.00 ($5,225,327.92), 27.54%1 $13,745,332.08 ($734,172.33) 192 193 Total All Funds $18,970,660.00 ($5,225,327.92) 27.54% $13,745,332.08 ($734,172.33) 10/19/2012 General Fund Revenue-September-FY 2013 5 A B C D F F 2 Revenue Report-September,2012 3 Water Polution Control Fund 4 5 Estimated Received % Budget FY-12/13 MTE 6 Account Revenue To Date Received $(+/-) Pd 3 Sep 7 8 WATER POLLUTION CONTROL 9 CHARGES FOR SERVICES 10 W.P.C. User Fees $3,131,442.00 ($849,638.61) 27.13% $2,281,803.39 ($334,845.03) , . ($6,5$0.01)t 0.0 % 0. - _— 0.00 12 Connection Fees $106,090.00 $99,497.99 $0.00 11 W.P.C. TruckCharges $50,000.00 $0 00 0.00% -— $9.9,497.99 $0.00 13 Miscellaneous Revenue $0.00 ($26,162.00) 100.00%i ($26,162.00) ($26,162.00) 14 Enviromental Impact $35,000.00 $0.00 j 0.00% $35,000.00 $0.00 15 - - - - - - � 16 Total CHARGES FOR SERVICES $3,322,532.00 (S882,392.62)1 26.56% $2,440,139.38 ($361,007.03) 17 18 Total ENTERPRISE FUND/W.P.C. $3,322,532.00 ($882,392.62) 26.56°'0 S2,440,139.38 ($361,007.03) 19 20 Total All Funds r j $3,322,532.00 i ($882,392.62) 26.56% $2,440,139.38 ($361,007.03) 10/19/2012 Water Polution Control-September-FY 2013 6 A B C D E F 1 2 Revenue Report-September,2012 3 Stormwater Fund 4 5 Estimated Received % Budget FY-12/13 MTI) 6 Account Revenue To Date Received $(+/-) Pd 3 Sep 7 — — 8 S/WATER UTILITIES REVENUE 1 T 9 S/W User Fees-Water Bill $1,888,104.00 i ($445,173.40) 23.58% $1,442,930.60 ($142,899.22) 10 State of VT Fee for Services $50,000.00 $0.00-1 0.00% $50,000.00 $0.00 11 SW Grants $1,189,650.00 $0.00 0.00% $1,189,650.00 $0.00 12 Land Owner Payments $34,200.00 $0.00 ' 0.00%-' $34,200.00 $0.00 13 Stormwater Miscellaneous $0.00 - _ - ($98.00) 100.00% ($98.00) ($40.00) 14 Reserve Transfer In $460,160.00 $0.00 0.00% $460,160.00 $0.00 15 - - - - 16 Total S/WATER UTILITIES REVENUE $3,622,114.00 ($445,271.40) 12.29% $3,176,842.60 ($142,939.22) 17 18 Total STORM WATER UTILITIES $3,622,114.00 ($445,271.40). 12.29% $3,176,842.60 ($142,939.22) -- � ° -1 19 - --- 20 Total All Funds $3,622,114.00 $445,271.40 : 12.29 ; $3,176,842.60 ($142,939.22) 10/19/2012 Storm Water Revenue-September-FY 2013 7 A B C D E F 1 2 Expenditure Report-September,2012 3 General Fund 4 5 %o Budget FY-12/13 MTI) 6 Account Budget Expenditures Expended $(+/-) , Pd 3 Sep 7 8 GENERAL GOVERNMENT EXP. 9 CITY COUNCIL 10 General Expenses j $1,000.00 $266.78 26.68% $266.78 11 Holmes Road $0.00 $1,904.04 100.00% ($1,904.04) $0.00 12 Interim Zoning $0.00 $126.80 100.00% ($126.80) $80.40 13 G.B.I.C. $5,000.00 $5,000.00 100.00% $0.00 $0.00 14 V.L.C.T. $18,735.00 $19,135.00 102.14% ($400.00) $400.00 15 Chamber of Commerce $4,000.00 1_ $0.00 0.00% $4,000.00 $0.00 16 Social Services $36,000.00 ! $0.00 0.00% $36,000.00 r $0.00 17 CCTV-Clickable Meetings $5,000.00 $5,000.00 100.00% $0.00 $0.00 18 Councilors $5,480.00 $0.00 0.00% $5,480.00 $0.00 19 Liquor Control $300.00 $0.00 0.00% $300.00 $0.00 20 Front Page Forum $3,960.00 $3,960.00 100.00% $0.00 $0.00 21 USA Triathlon $5,000.00 $5,000.00 100.00% $0.00 1 $0.00 22 23 Total CITY COUNCIL $84,475.00 $40,392.62 47.82% $44,082.38 $747.18 24 25 ADMINISTRATIVE INSURANCE 26 Payment to Sickbank Fund $25,000.00 $0.00 0.00% $25,000.00 $0.00 27 Employee(s) Payout - $17,120.00 $0.00 0.00% $17,120.00 $0.00 28 FICA/Medicare $9,100.00 $0.00 0.00% $9,100.00 $0.00 29 Vision Plan $1,500.00 $0.00 0.00% $1,500.00 $0.00 30 Vision Plan Sick Bank $124.00 $0.00 0.00% $124.00 $0.00 31 Short Term Disability Pla $4,716.00 $1,045.35 22.17% $3,670.65 $348.45 32 Lone Term Disability $6,000.00 $0.00 0.00% $6,000.00 $0.00 33 GroupHealth Insurance21.59% - - $212,000.00 $45 780.54 $166,219.46 $14,735.69 34 Health Sick Bank $38,750.00 $13,023.18 33.61% $25,726.82 $4,349.51 35 Group Life Insurance $5,000.00 $2,116.41 42.33% $2,883.59 $705.47 36 Group Dental Insurance $19,750.00 $4,714.94 23.87% $15,035.06 $1,843.68 37 Dental Sick Bank $7,235.00 $904.26 12.50% $6,330.74 $301.42 38 Pension $173,850.00 $0.00 0.00% $173,850.00 $0.00 39 ICMA Match $21,500.00 $17,310.54 80.51% $4,189.46 $5,845.70 40 Workers Comp Insurance $29,538.00 j ($3,542.70) -11.99% $33,080.70 ($1,771.35) 41 Property Insurance $27,425.00 $12,162.12 44.35% _ $15,262.88 $6,230.66 42 VLCT Unemployment Insuran $15,000.00 - $6,934.74 46.23% $8,065.26 $3,467.37 43 Deductibles/Coinsurance $10,000.00 $7,500.00 75.00% $2,500.00 $7,500.00 44 COBRA $20,200.00 $0.00 0.00% $20,200.00 $0.00 45 46 Total ADMINISTRATIVE INSURA1 $643,808.00 $107,949.38 16.77% $535,858.62 $43,556.60 47 48 CITY MANAGER 49 City Mgr.Salaries-Perm. $360,800.00 $86,355.88 23.93% $274,444.12 $31,222.93 50 City Mgr.Salaries-Other $2,500.00 $0.00 0.00% $2,500.00 $0.00 51 Fringe Benefits $11,400.00 $0.00 0.00% $11,400.00 $0.00 10/19/2012 General Fund Expenditures-September-FY 2013 1 A B C D E F 1 2 Expenditure Report-September,2012 3 General Fund 4 5 '%, Budget FY-12/13 MTD 6 Account Budget Expenditures Expended $(+/-) Pd 3 Sep 52 FICA/Medicare $27,792.00 $6,585.66 23.70% $21,206.34 $2,257.94 53 Nontaxable Fringe Ben. $0.00 $300.00 100.00% ($300.00) $0.00 54 Office Supplies $2,500.00 $772.78 30.91% $1,727.22 $470.47 55 Advertising $7,500.00 $1,261.74 16.82% $6,238.26 $1,124.40 56 Telephone $2,704.00 $2,366.05 87.50% $337.95 $1,925.90 57 Postage $3,500.00 $27.06 0.77% $3,472.94 $27.06 58 Dues and Subscriptions $2,000.00 $125.00 6.25% $1,875.00 $125.00 59 Printing $8,000.00 $0.00 0.00% $8,000.00 $0.00 60 Consulting Fees $2,000.00 $145.00 7.25% $1,855.00 $0.00 61 "Travel R Training $8,000.00 $1,017.16 12.71% $6,982.84 j $245.00 62 63 Total CITY MANAGER $438,696.00 $98,956.33 22.56% $339,739.67 $37,398.70 64 65 Legal,Accouting, Actuary 66 Hiring-required testing $1,000.00 $0.00 0.00% $1,000.00 $0.00 67 Payroll Processing Fees $10,500.00 $2,263.65 21.56% $8,236.35 $664.74 68 Planning and Design Litig $35,000.00 $34.00 0.10% $34,966.00 $34.00 69 Appeals/Abatements $7,500.00 $2,728.50 36.38% $4,771.50 $2,728.50 70 Gen Govt. Actuaries/Pensi $86,000.00 $11,124.14 12.94% $74,875.86 $11,124.14 71 Legal Retainer $42,000.00 $0.00 0.00% $42,000.00 $0.00 72 Gen Govt. Audit/Accountin $25,000.00 [ $8,100.00 32.40% $16,900.00 $0.00 73 Background Checks $4,500.00 I $0.00 0.00% $4,500.00 $0.00 74 Legal/Labor/Suits $60,000.00 $2,392.56 3.99% $57,607.44 $1,470.06 75 76 Total Legal,Accouting,Actuary $271,500.00 $26,642.85 9.81% $244,857.15 $16,021.44 77 78 Administrative Services 79 Muni Bld Cleaning Supplie $1,750.00 $134.69 7.70% $1,615.31 $0.00 80 Natural Gas Car-Parts $100.00 $217.36 217.36% ($117.36), $217.36 0 81 2nd Floor Copier $5,000.00 $353.13 7.06% $4,646.87 j $0.00 82 Muni Bid Cleaning Service $15,000.00 $3,153.92 21.03% $11,846.08 T $412.48 83 City Hall Maintenance $35,000.00 $2,245.08 6.41%I $32,754.92 $0.00 84 Contingency Fund-Infrastr $278,875.00 $12,022.53 4.31%' $266,852.47 $3,931.28 85 Computer Services $60,000.00 $10,340.49 17.23% $49,659.51 $2,256.24 86 Computer Software/Hardwar $48,934.00 $13,675.53 27.95% $35,258.47 $8,517.79 87 Electricity City Hall $43,000.00 L $3,947.46 9.18% $39,052.54 $229.17 88 Heating/Cooling-City Hall $21,000 00 1 $412.35 1.96% $20,587.65 $203.70 89 Street Lights $163,350.00 $40,766.74 24.96% $122,583.26 $19,830.87 90 Sewer User Rent $2,500.00 1 $0.00 0.00% $2,500.00 $0.00 91 Stormwater User Rent $280,000.00 $3,412.53 1.22% $276,587.47 1 $2,191.86 92 Urban Art Project Park $2,500.00 $0.00 0.00% $2,500.00 1 $0.00 93 Health Officer Reimbursem $100.00 r $0.00 0.00%' $100.00 I $0.00 94 Emergency Mgmt Center $11,000.00 1 $0.00 0.00% $1 l 000.00 I $0.00 95 Generator Prevent Maint. $600.00 $0.00 0.00% $__600.00 . $0.00 96 Otho hoto ra hs/Im act Fe $27,500.00 0.00%p g p p � $0.00 $27,500.00 $0.00 10/19/2012 General Fund Expenditures-September-FY 2013 2 A B C D E F 1 2 Expenditure Report-September,2012 3 General Fund 4 5 % Budget FY-12/13 MTD 6 Account Budget Expenditures Expended $(+/_) Pd 3 Sep 97 Council/Board Secretary $8,075.00 $0.00 0.00% $8,075.00 $0.00 98 Possible Additional Staff $30,000.00 $0.00 0.00% $30,000.00 $0.00 99 PD 3rd Floor Lease $6,000.00 $0.00 0.00% $6,000.00 $0.00 100 - - - 101 Total Administrative Services $1,040,284.00 $90,681.81 8.72% $949,602.19 $37,790.75 102 - 103 CITY CLERK 104 City Clerk Salaries-Perm. $150,245.00 $40,394.03 26.89% $109,850.97 $__13,931.22 105 Leave Time Turn-In $3,500.00 $0.00 0.00% $3,500.00 $0.00 106 Overtime $1,000.00 $344.80 34.48% $655.20 $228.79 107 Fringe Benefits $750.00 $0.00 0.00% $750.00 $0.00 108 FICA/Medicare $11,571.00 $3,265.85 28.22% $8,305.15 $1,133.04 109 Nontaxable Fringe Ben. $0.00 I $300.00 100.00% ($300.00) $0.00 110 General Supplies $2,400.00 1 $390.89 16.29% $2,009.11 ($17.95) 111 Animal Control $9,600.00 $927.73 9.66% $8,672.27 $0.00 112 Election Expenses $6,050.00 $3,515.99 58.12% $2,534.01 $1,705.38 113 School Election Expenses $2,000.00 $0.00 0.00% $2,000.00 $0.00 114 Telephone _ $1 622.00 _ $249.2I 15.36% $1,372.79 $0.00 115 Postage $5,200.00 $4.64 0.09% $5,195.36 $5.09 116 Dues and Subscriptions $275.00 $135.00 49.09% $140.00 $0.00 117 Printing $355.00 $175.69 49.49%/o $179.31 $0.00 118 Board of Civil Authority $3,596.00 $106.90 2.97% $3,489.10 $106.90 119 Election Workers $6,200.00 $836.00 13.48% $5,364.00 $161.00 120 BCA Appeals/Abatements $854.00 $0.00 0.00% $854.00 $0.00 121 Office Equip Maintenance $4,050.00 $698.00 17.23% $3,352.00 $0.00 122 -Travel&Training $3,500.00 $685.35 19.58% $2,814.65 $259.38 123 Photocopier Lease Prin $1,805.00 $196.43 10.88% $1,608.57 $0.00 124 - - --- - 125 Total CITY CLERK $214,573.00 $52,226.51 24.34% $162,346.49 $17,512.85 126 - - - - 127 GENERAL LEDGER/PAYROLL 128 G.L.!Pyrl.Salaries-Perm. $62,200.00 i $14,054.40 22.60% $48,145.60 $4,684.80 129 FICA/Medicare $4,758.00 I $1,029.14 - 21.63% $3,728.86 $343.08 130 Nontaxable Fringe Ben. $0.00 I $300.00 100.00% ($300.00) $0.00 131 Office Supplies $655.00 $174.74 26.68% $480.26 $0.00 132 Telephone $541.00 $211.80 39.15% $329.20 $0.00 133 Postage - - - - --- - $2,305.00 - - - $5.74 0.25%�_._ - -- - - - --- ---- $2,299.26 $5.74 134 Dues& Memberships $250.00 $190.00 76.00%': $60.00 $0.00 -- - - --- -- -- -- 135 Printing $425.00 $493.96 116.23%. ($68.96)-T $493.96 136 Equipment Contracts $480.00 $0.00 0.00%, $480.00 ' $0.00 137 Travel&Training $500.00 , $0.00 0.00% $500.00 $0.00 138 139 Total GENERAL LEDGER/PAYROL $72,1 14.00 $16,459.78 i 22.82% $55,654.22 I $5,527.58 140 141 ASSESSING/TAX 10/19/2012 General Fund Expenditures-September-FY 2013 3 A B C D E F 1 2 Expenditure Report-September,2012 3 General Fund 4 5 % Budget FY-12/13 MTD 6 Account _ Budget Expenditures Expended $(+/-) _Pd 3 Sep - 142 Assessingfrax Sal.-Perm. $105,100.00 $2.4,244.85 23.07% $80,855.15 $8,081.60 143 Overtime $500.00 $142.1 I 28.42% $357.89 $0.00 144 FICA/Medicare $8,078.00 $2,044.36 25.31% $6,033.64 $677.80 t 145 Office Supplies $600.00 I $308.69 51.45% $291.31 $108.95 146 Tax Sales Advertising $350.00 $0.00 0.00%! $350.00 $0.00 147 Telephone $1,081.00 $230.49 _ 21.32% $850.51 $0.00 o 148 Postage $4,800.00 $2,644.69 55.10%r $2,155.31 $5.74 l 149 Dues and Memberships $600.00 $25.00 4.17% $575.00 $0.00 150 Printing $1,300.00 $940.63 72.36% $359.37 $0.00 152 NEMRC/APEX $1,300.00 $0.80 0.16% $499.20 50.80 nanc $ 0 0. 9 . 151Equipment Maintenance $500.00 t $808.50 62.19% $491.50 $0.00 153 Travel& Training $500.00 $966.98 193.40% ($466.98) $0.00 154 155 Total ASSESSING/TAX $124,709.00 $32,357.10 25.95% $92,351.90 $8,874.89 156 157 PLANNING/DESIGN REVIEW 158 Planning Salaries-Perm. $192,500.00 $42,518.83 22.09% $149,981.17 $14,675.22 159 Planning Salaries-Other $0.00 $2.00.00 100.00% ($200.00) S0.00 160 Leave Time Turn-In $3,000.00 $0.00 0.00% $3,000.00 S0.00 161 Overtime $4,500.00I $999.39 22.21% $3,500.61 $458.54 162 Fringe Benefits $750.00 t $0.00 0.00% $750.00 $0.00 163 FICA/Medicare $15,071.00 I $3,389.93 22.49% $11,681.07 $1,169.86 164 Nontaxable Fringe Ben. $0.00 I $300.00 100.00% ($300.00) $0.00 165 Office Supplies $4,000.00 [ $230.91 5.77% $3,769.09 $193.83 166 Public Meeting Advertisin $3,500.00 ' $339.20 9.69% $3,160.80 $236.00 167 Telephone $1,622.00 $152.62 9.41%. $1,469.38 $0.00 168 Postage $1,500.00 $5.74 0.38% $1,494.26 $5.74 169 Dues and Subscriptions $1,200.00 $793.00 66.08% $407.00 $0.00 170 Document Printing $2,000.00 $0.00 0.00% $2,000.00 $0.00 171 Maps $5,000.00 $195.00 3.90% $4,805.00 $195.00 172 Consultants $20,000.00 $228.65 1.14% $19,771.35 $228.65 173 PC/DRB Stipends $9,000.00 _ _ $0.00 0.00% $9,000.00 $0.00 174 "travel & Training $4,500.00 j $21.99 0.49% $4,478.01 $14.99 175 Legal Permit Review $3,000.00 $0.00 0.00% $3,000.00 _ S0.00 176 Independent Technical Rev $10,000.00 $0.00 0.00% $10,000.00 $0.00 177 Reimbursable grant expend $15,000.00 $0.00 0.00% $15,000.00 $0.00 178 179 Total PLANNING/DESIGN REVIEW/ $296,143.00 $49,375.26 16.67% $246,767.74 $17,177.83 180 rr 181 NATURAL RESOURCES 182 Dues and Subscriptions $700.00 $0.00 0.00% $700.00 $0.00 --- - -- ------- 183 Educational Programs $200.00 $23,486.00 11743.00% ($23,286.00)1 $0.00 184 Special Projects Material $_ 1,700.00 _ _$387.00 _ 22.76% $_1 3 13.00 _ $0.00 185 Printing _ $100.00 $0.00 0.00% $100.00 $0.00 186 Travel & Training $200.00 °$0.00 0.00% $200.00 $0.00 10/19/2012 General Fund Expenditures-September-FY 2013 4 A B I C D E I F 1 2 Expenditure Report-September,2012 3 General Fund C 4 F 5 % Budget IFY-12/13 MTD 6 Account Budget Expenditures Expended $(+/-) Pd 3 Sep 187 188 Total NATURAL RESOURCES $2,900.00 $23,873.00 823.21% ($20,973.00) $0.00 189 190 OPERATING TRANSFERS OUT 191 Ambulance Department $155,000.00 _ $0.00 0.00% $155,000.00 _ $0.00 192 Fuel Pump Reserve Fund $8,200.00 j $0.00 0.00% $8,200.00 $0.00 193 Open Space Reserve Fund $277,750.00 I $0.00 0.00% $277,750.00 $0.00 194 Reappraisal Fund $70,500.00 $0.00 0.00% $70,500.00 $0.00 195 To undesignated reserve f $50,000.00 $0.00 _ _ 0.00% $50,000.00 $0.00 196 To Capital Improvements $190,000.00 1 $0.00 0.00% $190,000.00 $0.00 197 198 Total OPERATING TRANSFERS OC $751,450.00 $0.00 0.00% $751,450.00 $0.00 199 r 200 Total GENERAL GOVERNMENT E1 $3,940,652.00 $538,914.64 13.68% $3,401,737.36 $184,607.82 201 202 PUBLIC SAFETY 203 FIRE DEPARTMENT 204 Fire Salaries-Permanent $1,054,500.00 $241,112.06 22.87% $813,387.94 $83,248.03 205 Fire Salaries-Other $18,000.00 1 $0.00 0.00% $18,000.00 $0.00 206 Leave Time Turn-In $8,000.00 $0.00 0.00% $8,000.00 $0.00 207 Holiday Pay $119,000.00 f _ $27,488.88 23.10% $91,511.12 $9,178.22 208 Fair Labor Standard O/T $77,000.00 $24,397.38 31.68% $52,602.62 $7,468.85 209 F/D Overtime- Fill-In $90,000.00 _ $20,751.96 23.06% $69,248.04 $7,446.71 210 F/D Overtime-Training $18,000.00 $1,788.58 9.94% $16,211.42 $362.26 211 F/D Overtime- Emerg Call $21,000.00 $686.31 3.27% $20,313.69 $417.87 212 Wellness/Fitness $9,500.00 j $0.00 0.00% $9,500.00 $0.00 213 Fire-Off Duty Outside Emp $6,000.00 ! $0.00 0.00% $6,000.00 $0.00 214 Administrative Assistance $2,500.00 _ _ $0.00 0.00% $2,500.00 $0.00 215 Payment to Sick Bank Fund $15,000.00 C $0.00 0.00% $15,000.00 $0.00 216 Fire Inspector $100,000.00 $0.00 0.00% $100,000.00 $0.00 217 Fringe Benefits $2,000.00 $0.00 0.00% $2,000.00 $0.00 218 FICA/Medicare $96,583.00 $24,587.40 25.46%1 $71,995.60 $8,390.77 219 Vision Plan $3,000.00 $0.00 0.00%I $3,000.00 $0.00 220 Disability $560.00 $0.00 0.00% $560.00 $0.00 221 Group Health Insurance $202,100.00 ; $41,908.64 20.74%. $160,191,36 $14,344.69 l 222 Group Life Insurance $2,425.00 $590.25 24.34% $1,834.75 $196.75 223 Group Dental Insurance $17,300.00 $3,372.51 19.49% $13,927.49 $1,124.17 224 Pension $82,815,00 _ $0.00 0.00% $8.2,815.00 $0.00 225 Office Supplies $1,500.00 $555.81 37.05% $944.19 $292.08 226 Vaccinations-HEP $1,000.00 $0.00 0.00% $1,000.00 $0.00 227 REHAB Supplies $300.00 F $0.00 0.00% $300.00 $0.00 228 Station Operating Supply $4,500.00 I $476.32 10.58% $4,023.68 $208.84 229 Maintenance Tools $420.00 $0.00 0.00% $420.00 $0.00 230 Uniforms-Career $5,650.00 $4,7.24.79 83.62% $925.21 $4,0.87.00 231 Uniforms-Call $5,500.00 , $0.00 0.00% $5,500.00 I $0.00 10/19/2012 General Fund Expenditures-September-FY 2013 5 A B C D E F 1 2 Expenditure Report-September,2012 3 General Fund 4 5 %Budget FY-12/13 MTD 6 Account Budget [ Expenditures Expended $(+/-) Pd 3Sep 232 Firefighting Clothing $5,000.00 $16.20 0.32%' $4,983.80 $0.00 233 Vehicle Tools $1,000.00 $0.00 0.00%; $1,000.00 $0.00 234 Gas Chiefs vehicle&rei $1,400.00 $0.00 0.00% $1,400.00 $0.00 235 Diesel Fuel $28,000.00 $5,886.10 21.02% $22,113.90 $2,236.02 236 Oil $600.00 j $0.00 0.00% $600.00 $0.00 237 Films and Books $1,100.00 $0.00 0.00% $1,100.00 $0.00 238 Fire Prevention Materials $3,500.00 $0.00 0.00% $3,500.00 $0.00 239 Fire Extinguishers $300.00 $20.00 6.67% _ $2.80.00 _ $20.00 240 A irpacks Maintenance $8,000.00 $1,811.70 22.65% $6,188.30 $92.00 241 Telephone $15,680.00 $1,176.20 7.50% $14,503.80 $176.66 242 Postage-Tool Shipping $400.00 ! $134.56 33.64% $265.44 $134.56 243 Dues and Subscriptions $1,500.00 C $429.02 28.60% $1,070.98 ($264.02) 244 Workers Comp Insurance $136,563.00 $77,153.44 56.50% $59,409.56 $38,576.72 245 Property Insurance $31,533.00 $15,015.52 47.62% $16,517.48 $7,507.76 246 Fire Station Maintenance $14,000.00 $3,575.74 25.54% $10,424.26 $1,762.50 247 Laundry and Bedding $900.00 $0.00 0.00% $900.00 $0.00 248 Radio Repair $1,500.00 $725.50 48.37% $774.50 $375.50 249 Vehicle Maintenance $8,500.00 $1,387.48 16.32% $7,112.52 $496.21 250 Vehicle Repair $10,000.00 $4,966.12 49.66% $5,033.88 $2,260.98 251 Equipment R& M $4,000.00 $215.43 5.39% $3,784.57 $0.00 252 Computers Contract ACS $2,000.00 $169.74 8.49% $1,830.26 $169.74 253 Conferences $1,500.00 $0.00 0.00% $1,500.00 $0.00 254 Training Schools $4,000.00 $852.12 21.30% $3,147.88 $631.21 255 Training Equipment $750.00 $0.00 0.00% $750.00 $0.00 256 Recruiting&Testing $500.00 ! $0.00 0.00% $500.00 $0.00 257 Fire Station#2 Heat/Elec $1 1,000.00 $2,968.58 _ 26.99% $8,031.42 $710.65 258 Fire Safety Equipment $110,480.00 j $23,340.48 21.13% $87,139.52 $13,809.58 259 iD Furniture/Equipment $4,000.00 j $0.00 0.00% $4,000.00 $0.00 260 Inspector Car/Equipment $25,000.00 $0.00 0.00% $25,0.00.00 _ $0.00 261 Firefighting Equipment-ho $10,000.00 $847.50 - 8.48% - $9,152.50 $0.00 262 Equipment Notes Prin $174,285.00 $174,198.52 99.95% _ $86.48 $174,198.52 263 Note on Quint Fire Truck $160,955.00 ; $602,672.89 374.44% ($441,717.89), $441,795.76 264 265 Total FIRE DEPARTMENT $2,742,099.00 j $1,310,003.73 47.77% $1,432,095.27 $821,456.59 266 i- 267 AMBULANCE 268 Permanent Salaries $401,700.00 ' $105,247.87 26.20% $296,452.13 i $36,338.61 269 EMT Pay $58,600.00 $0.00 0.00% $58,600.00 j $0.00 270 Holiday Pay _ $65_300.00 $11,999.16 18.38% $53,300.84 $4,006.38 n - 2 , $1 -$1 -- 260. 271 Fair Labor Standard OT $24 000.00 $10 649.70 44.37% $13,350.30 ' $3,260.23 272 Overtime Fill-In $20,000.00 $9,058.44 45.29% $10,941.56 $3,250.56 273 Overtime-Training - $9,900.00 i_ $780.74 _ 7.89% $9,119.26 $158.13 274 Overtime - Emergency Call $7,500.00 $299.58 3.99% _ $7,200.42 $182.40 275 Payment to Sick Bank Fund $5,000.00 $0.00 0.00% $5,000.00 $0.00 276 Wellness $3,500.00 r $0.00 0.00% $3,500.00 ' $0.00 10/19/2012 General Fund Expenditures-September-FY 2013 6 A B C D E I F 1 1 2 Expenditure Report-September,2012 71 3 General Fund 4 5 % Budget 'FY-12/13 MTD 6 Account Budget Expenditures Expended $(+/-) ' Pd 3 Sep 277 Fringe Benefits $1,500.00 $0.00 0.00% $1,500.00 $0.00 278 FICA/MED1 $40,468.00 . $10,732.66 26.52% $29,735.34 $3,662.66 _ 279 Group Health Insurance $77,000.00 $18,293.56 23.76% $58,706.44 $6,261,61 280 Group Life Insurance $800.00 $257.64 32.21% $542.36 $85.88 ' 281 Group Dental Insurance $6,600.00 $2,878.35 43.61% $3,721.65 $959.45 I 282 Pension $31,550.00 $0.00 0.00% $31,550.00 $0.00 j 283 ICMA Match $1,900.00 $0.00 0.00% $1,900.00 $0.00 1 284 Doctor Service Stipend _ _ $2,400.00 $0.00 0.00% $2,400.00 $0.00 285 Office Supplies $2,000.00 $263.05 13.15% $1,736.95 $263.05 286 Medical Supplies-Disposab $17,000.00 i $9,352.60 55.02% $7,647.40 $2,937.92 287 Medical Supplies-Oxygen $4,000.00 ' $510.47 12.76% $3,489.53 $218.86 288 Medical Equipment Replace $3,000.00 t $3,001.04 100.03% ($1.04) $3,001.04 289 Uniforms-Career $6,000.00 _ $970.94 16.18% $5,029.06 $800.99 290 Diesel Fuel $7,500.00 $1,698.35 22.64% $5,801.65 $589,03 291 Training Films and Books _ $750.00 _ $0.00 0.00% $750.00 $0.00 - 292 Telephone $2,278.00 _ $232.38 10.20% $2,045.62 $116.19 293 Billing Postage $3,000.00 $5.74 0.19% $2,994.26 $5.74 294 Dues& Subscriptions $500.00 $120.00 24.00% $380.00 $0.00 295 \N'orkers Comp Insurance $34,968.00 $19,086.98 54.58% $15,881.02 1 $9,543.49 --- - ---- ---- 296 Property Insurance $7,267.00 1. $3,460.42 47.62% $3,806.58 - $1,730.21 297 Contingency-Equipment Rep $10,000.00 i $920.36 9.20% $9,079.64 $0.00 298 Radio Repair $1,500.00 $66.00 4.40% $1,434.00 $66.00 299 Vehicle Maintenance $2,500.00 $225.60 9.02% $2,274.40 $225.60 300 Vehicle Repair $5,000.00 $546.62 10.93% $4,453.38 $326.62 301 Equipment R&M $1,250.00 _ $0.00 0.00% $1,250,00 $0.00 302 Billing Software/Upgrades $8,278.00 t $2,428.15 29.33% $5,849.85 $0.00 303 Med Equipment Maintenance $1,000.00 $0.00 0.00% $1,000.00 $0.00 304 Training Programs $2,000.00 $631.20 31.56% $1,368.80 $631.20 305 Training Equipment $500.00 $0.00 0.00% $500.00 $0.00 306 To Reserve Fund-Training $10,000.00 $0.00 0.00% $10,000.00 $0.00 307 Radios Purchase $6,200.00 1 $0.00 0.00% $6,200.00 j _ $0.00 308 EMS Patient Care Discript $37,250.00 $0.00 0.00% $37,250.00 r $0.00 310 Total AMBULANCE $931, 717.60 22.94% $717,741.40 $78,62 l.85 311 - - 459.00 $2]3, 312 POLICE DEPARTMENT 313 Police Salaries-Permanent $2,343,000.00 L $556,789.99 23.76% $1,786,210.01 $188,013.91 314 Police Salaries-Other $15,000.00 1 $300.30 2.00% $14,699.70 $0.00 315 Dave Time Turn-In $12,000.00 $0.00 0.00% $12,000.00 1 $0.00 316 Police Salaries-Overtime $220,000.00 [ $42,977.39 19.54% $177,022.61 1 $12,696.89 317 Holiday Pay $184,900.00 $55,402.02 29.96% $129,497.98 $19,326.60 318 Automatic Corporal -- _ ! $15,750.00 $9,003.82 57.17% $6,746.18 $3,0.28.65 319 Shift Differential $38,500.00 $0.00 0.00% $38,500.00 $0.00 320 Drug Task Force Personnel $39,336.00 $0.00 0.00%, $39,336.00 $0.00 321 Off-Duty Police Salary 1 $28,750.00 $0.00 0.00% $28,750.00 $0.00 10/19/2012 General Fund Expenditures-September-FY 2013 7 I A B C D E F 1 2 (Expenditure Report-September,2012 3 General Fund 4 5 r % Budget FY-12/13 MTD 6 Account Budget I Expenditures Expended $(+/-) Pd 3 Sep 322 Payment to Sickbank Fund $42,000.00 $0.00 0.00% $42,000.00 $0.00 323 Fitness $27,000.00 $0.00 0.00% $27,000.00 $0.00 324 Reparative Board Grant Ac $72,803.00 $0.00 0.00% $72,803.00 $0.00 325 Fringe Benefits $6,500.00 $0.00 0.00% $6,500.00 $0.00 326 FICA/Medicare $216,430.00 $51,145.38 23.63% $165,284.62 $17,137.81 327 Vision Plan $5,100.00 $0.00 0.00% $5,100.00 $0.00 328 Disability Insurance $9,500.00 $1,813.65 19.09% $7,686.35 $604.55 329 Group Health Insurance $472,500.00 $110,049.68 23.29% $362,450.32 $39,994.17 330 Group Life Insurance $5,650.00 $1,449.18 25.65% $4,200.82 $483.06 331 Group Dental Insurance $41,200.00 $10,787.86 26.18% $30,412.14 $3,722.88 332 Pension $185,650.00 _ $0.00 0.00% $185,650.00 $0.00 333 ICMA Match $2,000.00 $0.00 0.00% $2,000.00 $0.00 334 Office Supplies $10,500.00 $1,210.86 11.53% $9,289.14 $284.59 335 Ranee Supplies $10,045.00 $0.00 0.00% $10,045.00 $0.00 336 Radio Equipment-Supplies $500.00 $0.00 0.00% $500.00 $0.00 g Supplies 337 Investigative $8,000.00 I $524.65 6.56% $7,475.35 $0.00 338 Youth Services Supplies $6,800.00 [ $600.00 8.82% $6,200.00 $0.00 339 Traffic Unit Supplies $2,400.00 ; $360.00 15.00% $2,040.00 $360.00 l � $0.00 0.00% $500.00 $0.00 341 K-9 Supplies $3,000.00 Suppliesr - - 0 340 Emergency grantu $500.00 ' $154.79 5.16% $2,845.21 $0.00 342 Janitorial Supplies $3,000.00 l pP $177.92 _ 5.93% $2,822.08 $0.00 343 Uniform Supplies $31,700.00 $12,926.86 40.78% $18,773.14 $3,314.68 I 344 Tires $10,000.00 $0.00 0.00% $10,000.00 $0.00 345 Gas and Oil $68,000.00 $17,142.27 25.21% $50,857.73 $5,550.06 346 Telephone $32,548.00 $4,764.70 14.64% $27,7.83.30 $1,944.15 - - 347 Postage $2,800.00 $616.83 22.03% $2,183.17 $89.72 348 Dues and Subscriptions $3,164.00 I $_15 0.0 0 4.74% $3,014.00 $0.00_ 349 Workers Comp Insurance $120,524.00 $54,305.80 45.06% $66,218.20 $27,152.90 350 Property Insurance $154,232.00 $73,443.96 47.62% $80,788.04 $36,721.98 351 Towing Services $1,500.00 $70.00 4.67% $1,430.00 $70.00 352 Crime Prevention Supplies $5,500.00 $0.00 0.00% $5,500.00 $0.00 353 Building Maintenance $9,000.00 $3,344.40 37.16% $5,655.60 $375.00 354 Uniform Cleaning $14,000.00 $1,940.75 13.86% $12,059.25 $1,107.25 355 Office Equip. Contract $5,000.00 $0.00 0.00% $5,000.00 $0.00 356 Generator Prevent Maint $700.00 $0.00 0.00% $700.00 $0.00 357 Radio Equip. Maintenance S10,000.00 $573.00 5.73% $9,427.00 $393.00 358 Vehicle Repair $40,000.00 $7,621.30 19.05% $32,378.70 $3,997.24 359 Computer Connections Syst $18,826.00 $0.00 0.00% $18,826.00 $0.00 360 Equipment Maintenance $2,500.00 $1,030.00 41.20% $1,470.00 $0.00 361 Records Management System $10,000.00 $2,125.00 21.25% $7,875.00 $2,125.00 362,Consulting Services $6,840.00 $567.00 8.29% $6,273.00 $567.00 363 Tower Lease $300.00 $0.00 0.00% $300.00 $0.00 364 Animal Control Contracts $21,000.00 S400.00 1.90% $20,600.00 $195.00 365 Conferences $3,800.00 $4,539.69 119.47% _ _ ($739.69) $446.67 366 [n-Service Training $28,380.00 [ $66.00 0.23% $28,314.00 $0.00 10/19/2012 General Fund Expenditures-September-FY 2013 8 • A B C D E F 1 1 2 Expenditure Report-September,2012 3 General Fund 4 5 % Budget FY-12/13 MTD 6 Account Budget Expenditures Expended _ $(+/-) 1 _Pd 3 Sep 367 Recruiting&Testing $2,500.00 $410.50 16.42% $2,089.50 $25.00 368 Tuition Reimbursement $6,800.00 $0.00 0.00% $6,800.00 ! $0.00 369 Electric-Police Dept. $55,000.00 $5,689.74 10.34% $49,310.26 $5,689.74 370 Heat/Hot Water $9,800.00 $227.03 2.32% $9,572.97 $128.52 371 Radio Installation Utilit $740.00 $18.86 2.55% $721.14 $0.00 372 Building Common Area Fees $42,260.00 $10,772.16 25.49% $31,487.84 $10,772.16 373 Cleaning/Building Service $33,800.00 $3,110.00 9.20% _ $30,690.00 $0.00 374 Vehicles and Equipment $109,500.00 - $0.00 0.00% $109,500.00 $0.00 375 Radio Equipment $12,160.00 $0.00 0.00% $12,160.00 $0.00 376 Taser Replacement $5,469.00 _ $0.00 0.00% $ .169.00 $0.00 377 BYRNE Grant $25,000.00 $0.00 0.00% $2S.000.00 $0.00 378 - - 379 Total POLICE DEPARTMENT $4,931,657.00 S1,048,603.34 21.26% $3,883,053.66 $386,318.18 380 381 Total PUBLIC SAFETY S8,605,215.00 $2,572,324.67 29.89% $6,032,890.33 $1,286,396.62 382 383 STREETS& HIGHWAYS 384 HIGHWAY DEPARTMENT 385 Highway Salaries-Perm. $643,510.00 $131,720.41 20.47% $511,789.59 $50,915.22 386 Leave Time Turn-In $11,000.00 $0.00 0.00% $11,000.00 $0.00 387 Highway Salaries-Overtime $35,000.00 $2,432.93 6.95% $32,567.07 $363.17 388 On-Call Pay $18,700.00 $0.00 0.00%0 $18,700.00 $0.00 389 Payment to Sickbank Fund $9,600.00 $0.00 0.00% $9,600.00 $0.00 390 Fringe Benefits $1,200.00 $85.25 7.10% $1,114.75 $26.00 i 391 FICA/Medicare $53,337.00 S10,801.77 20.25% $42,535.23 $4,039.71 392 Nontaxable Fringe Ben. $0.00 $300.00 100.00% ($300.00) $0.00 393 Vision Plan $1,650.00 $0.00 0.00% $1,650.00 $0.00 394 Drug/Alcohol/Phys.Testing $500.00 r $0.00 0.00% $500.00 $0.00 395 Disability Income $3,560.00 $672.33 18.89% $2,887.67 $224.11 396 Group Health Insurance $188,000.00 ! $38,851.06 20.67% $149,148.94 $14,843.48 397 Group Life Insurance - $1,775.00 $428.40 24.14% $1,346.60 $142.80 398 Group Dental Insurance $13,100.00 j $3,790.07 28.93% $9,309.93 $1,349.93 399 Pension $99,190.00i $0.00 0.00% $99,190.00 $0.00 400 ICMA Match $23,000.00 L $0.00 0.00% $23,000.00 $0.00 401 Office Supplies $2,200.00 ! $264.68 12.03% $1,935.32 $13.16 402 Traffic Light Supplies $25,000.00 $5,720.54 22.88% $19,279.46 $2,551.20 403 Sign Supplies $5,020.00 $3,010.66 59.97% $2,009.34 $152.25 404 City Highways Material $18,200.00 $3,447.88 18.94% $14,752.12 $1,605.69 405 Road Striping $20,000.00 $2,414.21 12.07% $17,585.79_ $213.54 406 Winter Salt $86,000.00 $0.00 0.00% $86,000.00 $0.00 407 Winter Sand $1,700.00 $0.00 0.00%' r $1,700.00 $0.00 408 Winter Liquid Deicer Addi 1 $14,000.00 _ _ $0.00 0.00% $14,000.00 $0.00 409 Building Supplies $2,500.00 $466.19 18.65% $2,033.81 _ $79.96 410 Uniforms $13,000.00 _ $3,544.35 27.26% $9,455.65 r $845.10 411 Vehicle Repair Parts $82,500.00 $29,997.25 36.36% $52,502.75 1 $10,905.74 10/19/2012 General Fund Expenditures-September-FY 2013 9 A B C D E F 1 2 ;xpcnditure Report-September,2012 3 General Fund 5 % Budget FY-12/13 MTD 6 Account Budget Expenditures Expended $(+/-) Pd 3 Sep 412 School Bus Parts _ _ _ _ $32,500.00 $0.00 0.00% $32,500.00 $0.00 413 Gasoline $18,000.00 $22,515.24 125.08% ($4,515.24) $2,606.62 414 Oil $3,500.00 $4,224.41 120.70% ($724.41) ($147.34) 415 Diesel Fuel $55,000.00 $20,532.34 37.33% $34,467.66 $12,579.19 416 Diesel/Gasoline Non City $130,000.00 $0.00 0.00% $130,000.00 $0.00 417 Telephone/Internet $9,733.00 $1,083.07 1 1.13% $8,649.93 I $91.73 r 418 Workers Comp Insurance $50,957.00 $23,600.48 46.31% $27,356.52 $11,800.24 419 Property Insurance $46,351.00 $22,086.08 47.65% $24,264.92 $11,050.04 420 Building Maintenance $30,000.00 $2,845.19 9.48% $27,154.81 $1,285.19 421 Generator Prevent Maint $630.00 $0.00 0.00% $630.00 $0.00 422 Hydrant Maintenance - $100.00 $0.00 0.00% $100.00 $0.00 423 Tree Care $8,000.00 $1,135.74 14.20% $6,864.26 $1,135.74 424 Equipment Rental/Purchase $3,500.00 ' $725.74 20.74% $2,774.26 $725.74 425 Office Equipment Maintnce $5,405.00 _ $166.33 3.08% $5,238.67 $166.33 426 Travel& Training $5,405.00r _ $0.00 0.00% $5,405.00 $0.00 427 Utilities-Garage $16,000.00 $3,106.20 19.41% $12,893.80 $1,646.92 428 Utilities-Garage Heat $14,000.00 $128.32 0.92% $13,871.68 $0.00 429 Traffic Lights $33,000.00 $6,410.90 19.43% $26,589.10 $758.81 430 Vehicle Replacement $360,000.00 L $48,896.16 13.58% $311,103.84 $23,055.00 431 Highway Paving $460,950.00 $6,072.72 1.32% $454,877.28 $3,843.69 432 Curbs and Sidewalks $15,000.00 j $0.00 0.00% $15,000.00 SO.00 433 Spc Prjcts/C Beautifictn $90,000.00 _ $1,347.90 1.50% $88,652.10 r S0.00 434 Equipment Notes Prin $69,812.00 $0.00 0.00% $69,812.00 $0.00 435 - - - - - - - - 436 Total HIGHWAY DEPARTMENT $2,831,085.00 $402,824.80 14.23% $2,428,260.20 $158,868.96 437 1- 1 438 Total STREETS&HIGHWAYS $2,831,085.00 j $402,824.80 14.23% $2,428,260.20 + $158,868.96 439 440 CULTURE AND RECREATION 441 RECREATION ADMINISTRATION 442 Rec.Admin.Salaries-Perm. $199,000.00 $47,154.40 23.70% $151,845.60 $15,004.80 443 Leave Time Turn-In $9,193.00 L $0.00 0.00% $9,193.00 $0.00 444 Taxable Fringe Benefits $6,400.00 I $294.15 4.60% $6,105.85 $0.00 445 FICA/Medicare - - - $15,927.00 �-- - -- -_ _ ---- _ $3,673.88 23.07% $12,253.12 $1,170.11 446 Nontaxable Fringe Ben. $0.00 $1,279.73 100.00% ($1,279.73) $320.00 447 Office Supplies $2,900.00 $593.21 20.46% $2,306.79 $197.54 448 Telephone $2,163.00 I $123.10 5.69% $2,039.90 $0.00 449 Postage $800.00 r $0.00 0.00% $800.00 $0.00 450 Dues and Subscriptions $625.00 $610.00 97.60% $15.00 $0.00 451 Workers Comp Insurance - $11 157.00 L $5,045.08 45.22% $6,111.92 $2,522.54 452 Property Insurance - $9,738.00 I $4,636.96 47.62% $5,101.04 $2,318.48 453 Scholarships $1,000.00 $0.00 0.00% $1,000.00 $0.00 454 Printing $3,600.00 $3,204.00 89.00% $396.00 $3,204.00 455 Software/Printer Contract $3,500.00 $21.06 0.60% $3,478.94 $21.06 456 Travel& Training $1,700.00 $1,103.18 64.89% $596.82 $1,103.18 10 19 2012 General Fund Ex endit res Septemb er FY 2013 10 A B C D E F 1 2 Expenditure Report-September,2012 3 General Fund 4 - 5 % Budget FY-12/13 MT_D 6 Account Budget Expenditures Expended $(+/-) Pd 3 Sep 457 458 "Total RECREATION ADMINISTRA" $267,703.00 $67,738.75 25.30% $199,964.25 $25,861.71 459 - - - - - - 460 PROGRAMS 461 Salaries-Programs $9,900.00 $6,961.47 70.32% $2,938.53 $327.63 462 FICA/Medicare $757.00 $3.80.73 50.29% $376.27 $25.06 463 General Supplies $3,000.00 $0.00 0.00% $3,000.00 $0.00 464 Advertising $2,200.00 $125.77 5.72% _ $2,074.23 $0.00 465 School Wage Reimbursement $1,000.00 1 $0.00 0.00% $1,000.00 $0.00 466 467 Total PROGRAMS $16,857.00 $7,467.97 44.30% $9,389.03 $352.69 468 469 RED ROCKS PARK 470 Red Rocks Park Salaries $9,800.00 $8,196.89 83.64% $1,603.11 $0.00 471 FICA/Medicare $750.00 $627.06 83.61% $122.94 $0.00 472 General Supplies $2,000.00 $1,456.00 72.80% $544.00 $0.00 473 Printing _ $400.00 $0.00 0.00% $400.00 $0.00 474 Utilities $500.00 $77.44 15.49% $422.56 $57.83 475 - - - - - - - - - 476 Total RED ROCKS PARK $13,450.00 $10,357.39 77.01% $3,092.61 $57.83 477 - - 478 FACILITIES 479 Park Salaries $3,900.00 $1,362.50 34.94% $2,537.50 ! $0.00 480 FICA;Medicare $298.00 $104.23 34.98% $193.77 $0.00 481 Supplies $3,500.00 _ $1,736.51 49.61% $1,763.49 $100.00 482 Fuel-Gas $2,700.00 $151.90 5.63% $2,548.10 $73.62 483 Recreation Path Committee $400.00 $0.00 0.00% $400.00 $0.00 484 Electric-Jaycee Park $1,400.00 t $274.13 19.58% $1,125.87 $128.18 485 Electric-Dorset Park $3,200.00 $42 4.33 13.26% $2,775.67 $206.86 486 Electric-Overlook Park $350.00 r $85.33 24.38% $264.67 $38.26 487 Electric-Tennis Courts $600.00 $162.38 27.06% $437.62 $76.48 i 488 Facilities Improvements - - $32,851.00 $32,738.50 99.66% $112.50 $8,000.00 489 490 Total FACILITIES - - $49,199.00 $37,039.81 75.29% $12,159.19 T $8,623.40 491 492 LEISURE ARTS 493 Playground Director $3,600.00 $0.00 0.00% $3,600.00 $0.00 494 Arts& Crafts Instructors $1,000.00 $1,013.00 101.30% ($13.00) $0.00 495 Adult Programs Supplies/I $2,000.00 $2,266.05 113.30% ($266.05) $221.05 496 FICA/Medicare $352.00 $263.48 74.85% $88.52 $29.54 497 Kids Playground Supplies $500.00 C $0.00 0.00% $500.00 $0.00 498 Kids Arts&Crarts Materi $400.00 $0.00 0.00% $400.00 $0.00 -- - - - - - -- - 499 Senior Club Contract $3,800.00 $338.29 8.90% $3,461,71 $338.29 500 Reimbursement-Bus Drivers $1,000.00 j $0.00 0.00% $1,000.00 $0.00 501 Artists-Contracts $400.00 $0.00 0.00% $400.00 $0.00 10/19/2012 General Fund Expenditures-September-FY 2013 11 A B C D E F 1 2 Expenditure Report-September,2012 3 General Fund 4 5 % Budget FY-12/13 MID 6 Account Budget Expenditures Expended $(+/-) - Pd 3 Sep 502 Chorus Directors $3,600.00 $0.00 0.00% $3,600.00 $0.00 503 504 Total LEISURE ARTS $16,652.00 [ $3,880.82 23.31% $12,771.18 $588.88 505 506 SPECIAL ACTIVITIES 507 Adult Programs $14,930.00 $1,442.00 9.66% $13,488.00 $86.00 508 Juzzercise of Shelburne $5,100.00 $240.00 4.71% $4,860.00 $240.00 509 Skate lessons- Vt Skate $9,100.00 $0.00 0.00% $9,100.00 $0.00 510 Special Events $6,500.00 $150.00 2.31% $6,350.00 _ $1.50.00 511 Swim Lessons-Sport/Fit Ed $8,800.00 $0.00 0.00% $8,800.00 $0.00 512 Youth Programs $11,200.00 1 $1,142.00 10.20% $10,058.00 $560.00 513 Great Escape Tickets $17,000.00 $13,643.00 80.25% $3,357.00 $13,643.00 514 Afternoon Skiing-Middle S $4,500.00 t $0.00 0.00% $4,500.00 $0.00 515 Afternoon Skiing-Orchard $6,500.00 1 $0.00 0.00% $6,500.00 $0.00 516 Spec.Activities Salaries $7,000.00 $1,500.00 21.43% $5,500.00 $0.00 517 FICA/Medicare $536.00 _ $0.00 0.00% $536.00 $0.00 518 Supplies $5,000.00 _ $0.00 0.00% $5,000.00 $0.00 519 Telephone $1,330.00 $268.72 20.20% $1,061.28 $122.I 520 521 Total SPECIAL ACTIVITIES $97,496.00 $18,385.72 18.86% $79,110.28 $14,801.13 522 523 COMMUNITY LIBRARY 524 Library Salaries $264,800.00 $53,402.10 20.17% $211,397.90 $18,517.57 525 FICA/Medicare $20,257.00 $4,221.76 20.84% $16,035.24 $1,520.36 526 Group Health Insurance $44,000.00 $6,098.14 13.86% $37,901.86 $2,794.28 527 Group Dental Insurance $3,605.00 $798.78 22.16% $2,806.22 $468.74 528 Library Supplies _ $5,074.00 $1,726.67 34.03% $3,347.33 $844.51 529 Books- Adult $13,686.00 $2,092.15 15.29% $11,593.85 $1,084.99 530 Books-Children $7,550.00 j $710.08 9.41% $6,839.92 $662.54 531 DVDs/CDs-Adult $4,110.00 $1,169.16 28.45% $2,940.84 $759.24 532 DVDs/CDs-Children $1,556.00 L $162.48 10.44% $1 393.52 $46.73 533 Program Supplies-Arts/Cra $1,450.00 $115.27 7.95% $1,334.73 $115.27 534 Blanchette Expenditures $8,500.00 $1,182.59 13.91% $7,317.41 $892.87 535 Blanchette/Subscriptions- $1,230.00 $0.00 0.00% $1,230.00 $0.00 536 Postage $1,500.00 - $1,110.07 - 74.00% $389.93 $5.51 537 Dues and Subscriptions _ _ $290.00 _ $0.00 0.00% $290.00 $0.00 538 Online& Print Subscripts $4,336.00 C $52.00 1.20% $4,284.00 F $0.00 539 Property Insurance - $7,366.00 - $3,507.40 47.62% $3,858.60 _ $1,753.70 prh' 80 - -- - 000 8 . - 540 School Use $56,287.00 $0.00 0.00% $56,287.00 $0.00 541 Community Programs $4,365.00 $785.95 18.01% $3,579.05 $375.00 542 Service to Shut-Ins $25.00 $0.00 0.00% $25.00 $0.00 543 Bookmobile $500.00 $506.27 101.25% ($6.27) S0.00 544 Computer Operations $1,220.00 $0.00 _ 0.00% $1,220.00 S0.00 545 Travel&Training $915.00 $100.34 10.97% $814.66 _ _ $100.34 546 Furniture $4,465.00 $0.00 0.00% $4,465.00 $0.00 10/19/2012 General Fund Expenditures-September-FY 2013 12 A B C D E F 1 2 Expenditure Report-September,2012 3 General Fund 4 5 % Budget FY-12/13 MTD 6 Account Budget L Expenditures Expended $(+/-) Pd 3 Sep 547 Computer Improvements $3,000.00 1 $0.00 0.00% $3,000.00 $0.00 548 Office Renovations $400.00 $0.00 0.00% $400.00 $0.00 549 C L Photocopier Lease Pri $2,760.00 1 $335.94 12.17% $2,424.06 $0.00 550 551 Total COMMUNITY LIBRARY $463,247.00 $78,077.15 16.85% $385,169.85 $29,941.65 552 - - - - - - - 553 CAPITAL/PARK MAINTENANCE 554 Park Maint.Salaries-Perm. $148,500.00 $34,759.32 23.41% $113,740.68 $9,116.64 555 Leave Time Turn-In $1,000.00 $0.00 0.00% $1,000.00 $0.00 556 Park Maint.Sal.-Overtime $9,000.00 $443.38 4.93% $8,556.62 $271.68 557 Parks On Call $1,000.00 _ $0.00 0.00% $1,000.00 $0.00 558 Payment to Sickbank Fund $3,000.00 ! $0.00 0.00% $3,000.00 $0.00 559 FICA'Medicare S12,200.00 I $2,711.36 - 22.22% $9,488.64 $721.45 560 Vision Plan $425.00 $0.00 0.00% $425.00 $0.00 561 Disability Income $720.00 1 $175.74 _ 24.41% $544.26 $58.58 562 Group Health Insurance $48,100.00 $7,186.84 14.94% $40,913.16 $2,402.74 563 Group Life Insurance $420.00 $105.00 25.00% $315.00 $35.00 564 Group Dental Insurance $3,200.00 $603.99 18.87% $2,596.01 $201.33 565 Pension $24,700.00 $0.00 0.00% $24,700.00 $0.00 566 ICMA Match $6,150.00 $0.00 0.00% $6,150.00 $0.00 567 Park Supplies $16,500.00 $5,636.57 34.16% $10,863.43 $1,221.61 568 Cemetery Supplies $300.00 $13.48 _ 4.49% $286.52 $13.48 569 Recreation Path Supplies $1,500.00 $99.42 6.63% $1,400.58 $0.00 p - e 9 4- 2- _ . .-- $ 1, 46 $2,492.48 45.29% $3,010.52 $1,246.24 570 Workers Comp Insurance $5,�03.00 571 Property Insurance $4,796.00 $2,283.88 47.62% $2,512.12 $1,141.94 572 Recreation Path Imprvmnts $7,500.00 1 $1,457.18 19.43% $6,042.82 $822.69 573 1 574 Total CAPITAL/PARK MAINTENAT $294,514.00 $57,968.64 19.68% $236,545.36 $17,253.31 575 576 Total CULTURE AND RECREATIOI $1,219,118.00 $280,916.25 23.04% $938,201.75 $97,480.60 577 578 OTHER OPERATING ENTITIES 579 County Court $123,500.00 i $123,488.71 99.99% $11.29 $0.00 580 Winooski Valley Park $54,000.00 $54,000.00 100.00% $0.00 $0.00 581 C.C.T.A. $397,843.00 $132,614.00 33.33% $265,229.00 $0.00 582 Regional Plannin b $18,269.00 $18,270.00 100.01% ($1.00) $0.00 583 0 583 Metropolitan Planning $17,101.00 C $17,101.00 100.00% $0.00 $0.00 584 - - - - - 585 Total OTHER OPERATING ENTITII $610,713.00 r $345,473.71 56.57% $265,239.29 $0.00 586 587 Total OTHER ENTITIES $610,713.00 $345,473.71 56.57% $265,239.29 1 $0.00 588 589 CURRENT PRINCIPAL, BONDS 590 Public Works Facility _ $98,568.00r _ $0.00 _ 0.00% $98,568.00 j - $0.00 591 Kennedy Dr Reconstrction $22,440.00 r $0.00 0.00% $22,440.00 I $0.00 10/19/2012 General Fund Expenditures-September-FY 2013 13 A B C D E F 1 2 Expenditure Report-September,2012 3 General Fund 4 5 % Budget FY-12/13 MTD 6 Account Budget Expenditures Expended_ $(+/-) Pd 3 Sep 592 Lime Kiln Bridge $22,440.00 ' _ $0.00 0.00% $22,440.00 _ $0.00 593 PENSION LIABILITY-PRINCIPAL $262,974.00 ; $0.00 0.00% $262,974.00 $0.00 594 F/D Building Improvements $30,090.00 I $0.00 0.00% $30,090.00 $0.00 595 Emergency Center $130,000.00 _ $0.00 0.00% $130,000.00 S0.00 596 Police Headquarters $360,000.00 $0.00 0.00% $360,000.00 $0.00 597 Parkland, 1992 $35,000.00 $0.00 0.00% $35,000.00 $0.00 598 Parkland/Brand Farm $40,000.00 ; $0.00 0.00% $40,000.00 $0.00 599 600 Total CURRENT PRINCIPAL, BONI $1,001,512.00 $0.00 0.00% $1,001,512.00 $0.00 601 602 CURRENT INTEREST,BONDS 603 Public Works Facility $45,795.00 $0.00 0.00% $45,795.00 $0.00 604 Kennedy Dr Recnstrction $13,038.00 $0.00 0.00% $13,038.00 $0.00 ° 605 Lime Kiln Bridge $13,038.00 $0.00 0.00% $13,038.00 $0.00 - 606 PENSION LIABILITY-INTEREST $397,974.00 $0.00 0.00%L $397,974.00 .00 i i gI Improvements , 8 .00 . o 607 F/D Building Im rovements $17 483.00 $0.00 0.00%_ $17,483.00 $0.00 608 Emergency Center $7,131.00 $0.00 0.00% $7,131.00 $0.00 609 Police Headquarters $263,358.00 $0.00 _ 0.00% $263,358.00 _ $0.00 610 Parkland, 1992 $1,148.00 $0.00 0.00% $1,148.00 $0.00 611 Parkland/Brand Farm $3,400.00 $0.00 0.00% $3,400.00 $0.00 612 613 Total CURRENT INTEREST, BOND $762,365.00 $0.00 0.00% $762,365.00 $0.00 614 615 Total GENERAL FUND $18,970,660.00 S4,140,454.07 21.83% $14,830,205.93 $1,727,354.00 616 617 Total All Funds $18,970,660.00 S4,140,454.07 21.83% $14,830,205.93 $1,727,354.00 10/19/2012 General Fund Expenditures-September-FY 2013 14 I A B C D E F 1 2 Expenditure Report-September,2012 3 Water Polution Control 4 - - - - _ 5 % Budget FY-12/13 MTD 6 Account Budget Expenditures Expended $ (+/-) Pd 3 Sep 7 - 8 W/POLLUTION CONTROL EXPS. 9 Salaries-Permanent $346,244.00 $97,009.63 28.02% $249,234.37 $31,753,42 10 Payment to Highway-wages $245,760.00 $0.00 0.00% $245,760.00 $0.00 11 Leave Time Turn-In $10,000.00 $0.00 0.00% $10,000.00 $0.00 12 Salaries-Overtime $40,000.00 $10,296.70 25.74% $29,703.30 $3,158.46 13 Payment to Sick Bank Fund $6,850.00 $0.00 0.00% $6,850.00 $0.00 14 Payroll Svc & Testing to $700.00 $0.00 0.00% $700.00 _ $0.00 15 PAFO Certification $9,000.00 $0.00 0.00% $9,000.00 $0.00 16 Sick Bank Payouts $13,500.00 _ $0.00 0.00% $13,500.00 $0.00 17 Fringe Benefits $600.00 $0.00 0.00% $600.00 $0.00 18 FICA/Medicare $29,350.00 $8,117.16 27.66% $21,232.84 $2,648.14 19 Payment to Highway-FICA/M $18,801.00 $0.00 0.00% $18,801.00 $0.00 20 Nontaxable Fringe Ben. $0.00 $300.00 100.00% ($300.00) $0.00 21 Vision Plan $610.00 $0.00 0.00% $610.00 $0.00 22 Disability Income $1,555.00 $287.49 18.49% $1,267.51 $95.83 23 Long Term Disability Insu $0.00 $499.83 100.00% ($499.83) $166.61 24 Group Health Insurance $85,000.00 $15,186.75 17.87% $69,813.25 $5,182.99 25 Benefit Reimbursed to Hig $62,328.00 $0.00 0.00% $62,328.00 $0.00 26 Group Life Insurance $840.00 $204.75 24.38% $635.25 $68.25 27 Group Dental Insurance $4,800.00 $1,358.77 28.31% $3,441.23 $4.9621 28 Pension $33,370.00 $0.00 0.00% $33,370.00 _ $0.00 29 ICMA Match $3,907.00 $0.00 0.00% $3,907.00 $0.00 30 Pension Payment to Highwa $67,470.00 $0.00 0.00% $67,470.00 $0.00 31 Pension Note Payment $38,675.00 : $0.00 0.00% $38,675.00 $0.00 32 Office Supplies $2,000.00 $0.00 0.00% $2,000.00 $0.00 33 Plant Supplies-lights $60,000.00 $7,489.61 12.48% $52,510.39 $5,6.79.48 34 Ferrous Chloride $2,000.00 $0.00 0.00% $2,000.00 $0.00 35 Polymer $32,000.00 $4,770.38 14.91% $27,229.62 $3,92195 36 Sewer Line MaintlSupplies $20,000.00 $3,942.86 19.71% $16,057.14 $496.27 37 Pumping Station Supplies $25,000.00 $7,037.37 28.15% $17,962.63 $1,127.25 38 Laboratory Supplies $8,000.00 $3,009.59 37.62% $4,990.41 $2,071.71 39 Caustic Soda and Lime e $11,000.00 $12,301.71 111.83% ($1,301.71) $5,770.38 40 Alum $17,000.00 $5,247.54 30.87% $11,752.46 $2,943.46 41 Water-Airport-B/B-Pump $2,000.00 $0.00 0.00% $2,000.00 $0.00 I, $0.00 0.00 42 Generator Preventive Main - $3,000.00 o- __. -_ - % $3,000.00 $0.00 43 Clothing Supplies $3,600.00 $127.36 3.54% $3,472.64 $89.99 44 Truck Parts $8,000.00 $1,900.66 23.76% $6,099.34 $66.61 45 Gas - Diesel Fuel - Oil $16,000.00 $3,947.00 24.67% $12,053.00 $1,408.27 46 Fuel - Airport Parkway $25,000.00 $5,044.60 20.18% $19,955.40 $1,806.87 10/19/2012 Water Polution Control-September-FY 2013 15 I - A B C D E F 1 2 Expenditure Report-September, 2012 3 Water Polution Control 41 5 % Budget FY-12/13 MTD 6 Account Budget Expenditures Expended $ (+/-) Pd 3 Sep 47 1uel - Bartlett Bay $6,000.00 $0.00 0.00% $6,000.00 $0.00 48 Telephone and Alarm s $3,785.00 $544.90 14.40% $3,240.10 $352.68 49 Postage $100.00 $43.68 43.68% $56.32 $0.00 50 Memberships/Dues _ $350.00 $0.00 0.00% $350.00 $0.00 51 Discharge Permits $7,000.00 $0.00 0.00% $7,000.00 $0.00 52 Workers Comp Insurance $14,861.00 $6,619.70 44.54% $8,241.30 $3,309.85 53 Property Insurance $34,728.00 $16,536.96 47.62% $18,191.04 $8,268.48 54 •t ncmployment Insurance $2,000.00 $924.64 46.23% $1,075.36 $4.62.32 55 Billing Payment to CWD $32,500.00 $0.00 0.00% $32,500.00 _ $0.00 56 Soil/Sludge Management $265,000.00 $5,258.41 1.98% $259,741.59 $5,258.41 57 Discharge Water Testing $1,500.00 $0.00 0.00% $1,500.00 $0.00 58 Environmental Studies $500.00 $0.00 0.00% $500.00 $0.00 59 Landfill Fees $7,500.00 $1,058.52 14.1 1 /o $6,441.48 $352.03 60 To GF-Audit/Actuary $4,832.00 $0.00 0.00% $4,832.00 $0.00 61 Engineering/Consulting $7,500.00 $0.00 0.00% $7,500.00 $0.00 62 Landfill Engineering $10,000.00 $0.00 0.00% $10,000.00 $0.00 63 ;ORice Equipment Contract $1,200.00 $0.00 0.00% $1,200.00 $0.00 64 Wireless Communication $1,000.00 $0.00 0.00% $1,000.00 $0.00 65 Administrative Services $137,280.00 $0.00 0.00% $137,280.00 $0.00 66 Burlington Sewer Lines $99,000.00 $0.00 0.00% $99,000.00 $0.00 67 Travel & Training $4,500.00 $84.42 1.88% $4,415.58 $84.42 68 Utilities-Pumping Station $70,000.00 $8,558.46 12.23% $61,441.54 $3,010.21 69 Utilities--L/Fill Station $7,000.00 $0.00 0.00% $7,000.00 $0.00 70 Electric-Airport Parkway $200,000.00 $15,721.68 7.86% $184,278.32 $0.00 71 ,Electric-Bartlett Bay $105,000.00 $18,989.00 18.08% $86,011.00 $18,989.00 72 Replacement-Vehicles $20,000.00 $0.00 - 0.00% $20,000.00 - $0.00 73 Pumps Replacements $100,000.00 $39,048.95 39.05% $60,951.05 $929.95 74 Pump Repairs $25,000.00 $0.00 0.00% $25,000.00 $0.00 75 Payment to GF for Ortho $1,875.00 $0.00 0.00% $1,875.00 $0.00 76 Bartlett Bay Bond Replace $245,000.00 $0.00 0.00% $245,000.00 $0.00 78 Total OPERATING TRANSFERS OU $0.00 $0.00 0.00% $0.00 $0.00 79 80 Total W/POLLUTION CONTROL E> $2,668,971.00 $301,469.08 11.30% $2,367,501.92 $109,969.50 81 ; 82 Total ENTERPRISE FUND/W.P.C. $2,668,971.00 $301,469.08 11.30% $2,367,501.92 $109,969.50 83 - - - 84 Total All Funds $2,668,971.00 $301,469.08 11.30%; $2,367,501.92 $109,969.50 10/19/2012 Water Polution Control-September-FY 2013 16 II A B C D E F 1 2 Expenditure Report-September,2012 3 Storm Water - -- - - -- - - - -- - -4 5 % Budget FY-12/13 MTD 6 Account Budget Expenditures Expended $(+/-) 1 Pd 3 Sep 7 8 S/WATER UTILITIES E XPS 9 Salaries-Permanent $234,880.00 $48,605.94 20.69% $186,274.06 1 $15,421.44 10 Salaries-Other $3,500.00 $0.00 0.00% $3,500.00 $0.00 11 Leave "rime Turn-In $3,500.00 $0.00 : 0.00% $3,500.00 $0.00 12 Salaries-Overtime $11,100.00 $776.34 ' 6.99% $10,323.66 $0.00 13 Payment to Sick Bank Fund $3,500.00 $0.00 0.00% $3,500.00 ' $0.00 14 Payroll Svc &Testing to $480.00 $0.00 0.00% $480.00 $0.00 15 FICA/Medicare $19,100.00 $4,084.41 r21 38% $15,015.59 I_ $1,278.91 16 Nontaxable Fringe Benefit $0.00 $600.00 I 100.00% ($600.00) $0.00 17 Vision Plan $510.00 $0.00 j 0.00% $510.00 $0.00 18 Disability Income Insuran $1,340.00 $234.48 1 17.50% $1,105.52 $78.16 _ 19 Group Health Insurance $45,000.00 $8,780.01 [ 19.51% $36,219.99 $2,826.39 20 1 Health Inse to surance ghway FICA Bene $7,$1,3000.00 $0.00 0.00% $7,020.00 i $0.00 2 $0.00 1 0.00% $1,300.00 $0.00 22 Group Life Insurance $840 00+ $173.25 L 20.63% $666 75 r $57.75 pInsurance -_- $818.40 19.96% 2 $272.80 24 Pension - $39,150.00+ $0.00 0.00% $39,150 00° $0.00 23 Group Dental 4,100 00 25 1CMA Match _ $6,990.00 ! $0.00 L 0.00% $6,990.00 _ $0.00 26 Pension Note Payment - - $26,510.00 $0.00 0.00% $26,510.00 $0.00 27 Office Supplies $3,000.00 $208.58 I 6.95% $2,791.42 $0.00 is -. - - - - - 1 - 28 Small Equipment/Tools $4,000.00 $462.9.90 _ 11.57% $3,537.10 _ $0.00 29 Uniforms'Supplies $3,885.00 $745.79 _ 19.20% $3,139.21 $210.75 30 Gasoline $4,500.00 $739.87 j _ 16.44% $3,760.13 $322.19 31 Oil $350.00 $108.I4 1 30.90% $241.86 $22.23 32 Diesel Fuel $8,500.00 $1,293.11 _ 15.21% $7,206.89 $677.60 33 Permit Requirement-Educat $9,300.00 $6,800.00 r 73.12% $2,500.00 $0.00 34 Telephone $2,704.00 $141.21 I 5.22% $2,562.79 $22.76 0.00% 35 Postage $300.00 ! $0.00 $300.00 $0.00 36 Membership/Dues $500.00 $0.00 I 0.00% $500.00 $0.00 37 Discharge Permits Renewal $4,770.00 $83.70 i i 1.75% $4,686.30 $0.00 38 Workers Comp Insurance $16,986.00 $7,866.82 46.31% $9,119.18 $3,933.41 39 Property Insurance $5,194.00 $2,473.181 47.62% $2,720.82 1 $1,236.59 40 Unemployment Insurance $2,000.00 $924.62 , 46.23% $1,075.38 $462.31 41 GIS-Fees/Software $8,355.00 $1,9.00.00 [ 22.74% $6,455.00 $0.00 42 Sediment& Depris Disposa $750.00 r $0.00 0.00% $750.00 $0.00 43 Water Quality Monitoring $19 000 00 $4,347.37 L22.88% $14,652.63 $1,679.63 44 Building/Grounds Maint $1,500.00 $0.00 0.00 $1,500.00 $0.00 45 Vehicle Maintenance $8,000.00 $4 575.97 i 57.20% $3,424.03 $2,495.04 I 46 Storm System Maint Materi _ $40,000.00 I $8,097.28 1 0 20.24_% $31,902.72 $2,253.32 1. 47 Printing $100.00 i $0.00 _ 0.00% $100.00 $0.00 48 Legal Services $15,000.00 $0.00 0.00% $15,000.00 $0.00 49 To GE-Audit and Actuary $3,312.00 $0.00 I 0.00% $3,312.00 $0.00 50 Engineering-Watershed $28,000.00 $0.00 0.00% $28,000.00 $0.00 51 1Engineering-Nghbrhd Asst $26,000.00 ; $3,831.25 14.74% $22,168.75 $1,760.00 10/19/2012 Storm Water Expenditures-September-FY 2013 17 i • A B C 0 E F 1 2 Expenditure Report-September,2012 3 Storm Water 4 5 % Budget; I FY-12/13 MTD 52 Billing Payment CWD $32,500.00 � $0.00-Expended'-- 6 Account Budget Expenditures_ $(+/-) Pd 3 Sep 1 0.00%[ $32,500.00 $0.00 53 Outside Services-GIS $15,000.00 $1,787.50 j 11.92% _ $13,212.50 $1,787.50 54 IT/Computer Support $13,300.00 $0.00 r 0.00% $13,300.00 $0.00 55 Office Equipment Maintena $1,000.00 $166.33 1, 16.63% $833.67 $166.33 56 Equipment Rental $2,000.00 j $1,080.00 1, 54.00% $920.00 $1,080.00 57 Administrative Services $122,720.00 $0.00 I 0.00% $122,720.00 $0.00 58 Conference/Training Expen $4,190.00 $0.00 1 0.00% $4,190.00 $0.00 59 S/W Bldg Utilities $3,500.00 $351.28 10.04/0 $3,148.72 $178.94 r 60 Stormwater Pumps Electric $450.00 ' $38.91 I, 8.65%0 $411.09 $20.05 61 Vehicles'Equipment $200,000.00 $0.00 0.00% $200,000.00 $0.00 62 Office Furniture/Equipmen $1,000.00 $69.99 1 7,00% $930.01 $0.00 63 Project Notes Princ'Inter S223,245.00 $0.00 ' 0.00% $2.23,245.00 $0.00 64 Various Notes- Principal $1,875.00 $0.00 ', 0.00% _ $1,875.00 $0.00 65 ERU Rate/Equity Analysis $40,000.00 $0.00 0.00% $40,000.00 $0.00 66 Reimbursement to Highway $15,600.00 I $0.00 $15,600.00 i 0.00% $0.00 67 68 Total S/WATER UTILITIES EXPS $1,301,206.00 $112,166.63 j 8.62% $1,189,039.37 $38,244.10 70 STORM WATER PROJECTS 71 Stormwater Capital Projec $2,320,650.00 $64,274.21 2.77% $2,256,375.79 $0.00 72 Consulting/Engineering 0 ($2,591.31)1 $0.00 73 Construction Costs $0.00_ $106,790.45 100.00% 1 74 Supplies $0.00 $386.16 100.00% _ ($386.16) $0.00 75 Engineering $0.00 - $1,258.96 E 100.00% ($1,258.96) - $0.00 76 Construction Costs _ $0.00 $144,061.76 100.00% ($144,061.76) $0.00 77 78 Total Stormwater Projects $2,320,650.00 I $319,362.85 13.76% $2,001,287.15 $0.00 80 Total STORM WATER UTILITIES $3,621,856.00 $431,529.48 11.91% $3,190,326.52 $38,244.10 81 - - - 82 Total All Funds $3,621,856.00 $431,529.48 11.91% $3,190,326.52 $38,244.10 10/19/2012 Storm Water Expenditures-September-FY 2013 18 sou South Burlington Fire Department sO(" �‘•\MINC OY `11F fOb 575 Dorset Street South Burlington, VT 05403 11 R( 1)1 1'1 (802) 846-4110 f„ , „},,,. Fax (802) 846-4125 To: Mr. Sanford Miller, City Manager From: Douglas Brent, Chief of Fire and EMS Date: October 17, 2012 Re: Training Grant Reimbursements As I mentioned to you I have two upcoming training events that members of our department have signed up to participate in. Both are fully reimbursable from Homeland Security Funding. Normally I would submit to Deputy Manager Rusten but he is away. As we have found with previous courses the timelines are tight between the time of class offering, the time of grant submission and of the course taking place. At your request I notified Janice for a placeholder on the City Council consent agenda. I have included the city grant request forms for each with the supporting documentation. The two classes are: Firefighter Safety and Survival Train-the-Trainer for which we have 3 applicants, and Swiftwater Rescue Operations/Technician for which we have 11 applicants. As we discussed at one of our negotiation sessions all members have now been trained and certified in Water Rescue Awareness (again all costs covered by HSU). And we have had 20 employees do the swim test which involves a 500 yard non-stop, non-touch open water swim. To date 18 have passed on their first attempt. If you need any additional information or have any questions please let me know. City Of South Burlington, Grant Request Form Prior to applying for a grant please complete this form and submit to Assistant City Manager.. Please submit at least two weeks prior to City Council approval meeting. Extenuating circumstances which do not permit two weeks notice should be brought to the attention of the Assistant City Manager as soon as possible. Please attach actual grant application form—either blank or completed Chief Douglas Brent 10/16/12 Name and title of person completing this form(Project Manager) Date 1. Name/title of grant and submittal deadline date: Homeland Security Training Reimbursement Grant October 8,2012 (attendees) 2. What specifically is the grant's purpose? Swiftwater Rescue Operations/Technician Course 3. What does the grant fund and not fund(be specific)? Reimburses the City for the cost of training overtime and shift coverage, all inclusive 4. Total Project Cost: $19,895 a Amount of grant: $ 19,895 b. Is there a City match required,how much and in what fiscal year(s)? No c. Are there other grants"tied into"or being used as a match for this grant of which are matching funds for this grant? No 5. From what budget line will match be paid, and is there unencumbered money to pay it? N/A no match 6. Is there a cost to the city upon grant conclusion, and if yes,please describe? No 7. Is grant for stand alone project, and if no,how does grant fit into another project(describe in some detail)? Yes Stand Alone, Reimbursement for Water Rescue Training Costs 8. Length of grant-will the grant cross fiscal year(s)? No, 60 day turnaround estimate 9. Who will apply for grant(name/title)? Chief Douglas Brent 10. How much time will it take to complete grant application form? 'Y2 hour 11. How likely is it that we will receive grant? Guaranteed Reimbursement 12. Who will manage(project manager)grant and grant paperwork if approved(if different person than who is filling out this form), what are any grant compliance requirements,how much time will this take and how is that time available? Are there funds available in the grant to pay for our administrative costs? Can in-kind service be used as part of the City match? Chief Douglas Brent, compliance with documentation for money spent. No administrative costs available. 13. Describe grant payment process—method of cash flow: We pay employees, HR provides Chief with documentation, Chief submits for reimbursement 14. Should a Council-appointed Committee, Board, or Commission review this request? No If yes,please update status: 15. In terms of priority,with 5 being highest and 1 being lowest, please rate this grant in terms of how it fits into your primary mission as approved by City Council and current projects to complete that mission: 5 Reviewed by Asst. City Manager,Date If approved, grant money will be in this fund isp7%a-- Approved by City Manager,Date Not Approved By City Manager,Date Approved By City Council,Date Not Approved By City Council,Date • 41 Division of Fire Safety Department of Public Safety Vermont Fire Academy 93 Davison Drive (phone)(802)483-2755 September 28,2012 Pittsford,VT o5763-9358 (fax)(802)483-2464 www.vtfiresafety.org To all Vermont Firefighters: Swiftwater Rescue Operations/Technician Dates: October 22, 23, 24, 25,2012 Location: South Burlington Fire Department Times: 0800— 1800- each day Lunch: Provided Student prerequisites: 1. Successful completion of 500 yard swim test 2. Completion of Swiftwater Awareness Course Classroom portions of the class will be held at the South Burlington Fire Department and practical sessions will be at various surrounding water locations. Class Size: 20 (maximum) The program will be presented by the Vermont Fire Academy and contract instructors Please forward your completed General Admission Application to the VFA by Monday October 8, 2012 for consideration. All complete applications will be date stamped upon arrival at the VFA and the first 20 that meet all of the prerequisites as listed above, will be allowed to participate. Email and faxes to Jessica are acceptable. Central Office:1311 U.S.Route 302,Suite 60o(Berlin)Barre,VT o5641(802)479-7561 N 11N 1 Regional Offices-Barre/Rutland/Springfield/Williston Vermont Fire Academy-Pittsford South Burlington Fire Department Water Rescue Operations Program Reimbursement Name #of Hours Pay Rate Sub-Total FICA Pension Un-Emp Work Comp Total 6 Firefighters 240 38.63 9271.20 709.25 695.34 129.80 46.36 10851.94 0 0 0.00 0.00 0.00 0.00 0.00 0.00 0 0 0.00 0.00 0.00 0.00 0.00 0.00 O 0 0.00 0.00 0.00 0.00 0.00 0.00 0 0 0.00 0.00 0.00 0.00 0.00 0.00 O 0 0.00 0.00 0.00 0.00 0.00 0.00 0 0 0.00 _ 0.00 0.00 0.00 0.00 0.00 Total 9271.20 709.25 695.34 129.80 46.36 10851.94 Coverage 5 Firefighters 200. 38.63 7726.00 591.04 579.45 108.16 38.63 9043.28 0 0 0.00 0.00 0.00 0.00 0.00 0.00 O 0 0.00 0.00 0.00 0.00 0.00 0.00 O 0 0.00 0.00 0.00 0.00 0.00 0.00 0 0 0.00 0.00 0.00 0.00 0.00 0.00 O 0 0.00 0.00 . 0.00 0.00 0.00 0.00 0 0 0.00 0.00 0.00 0.00 0.00 0.00 Total 7726.00 591.04 579.45 108.16 38.63 9043.28 City Of South Burlington, Grant Request Form Prior to applying for a grant please complete this form and submit to Assistant City Manager.. Please submit at least two weeks prior to City Council approval meeting. Extenuating circumstances which do not permit two weeks notice should be brought to the attention of the Assistant City Manager as soon as possible. Please attach actual grant application form—either blank or completed Chief Douglas Brent 10/16/12 Name and title of person completing this form(Project Manager) Date 1. Name/title of grant and submittal deadline date: Homeland Security Training Reimbursement Grant Due October 31, 21012 2. What specifically is the grant's purpose? Fireground Safety and Survival Train the Trainer Course 3. What does the grant fund and not fund(be specific)? Reimburses the City for cost of training overtime and shift coverage all inclusive 4. Total Project Cost: $4400.00 estimate a. Amount of grant: $4400.00 estimate b. Is there a City match required,how much and in what fiscal year(s)?No c. Are there other grants "tied into"or being used as a match for this grant of which are matching funds for this grant? No 5. From what budget line will match be paid, and is there unencumbered money to pay it? N/A no match 6. Is there a cost to the city upon grant conclusion, and if yes, please describe? No ' 7. Is grant for stand alone project, and if no,how does grant fit into another project(describe in some detail)? Reimbursement for Safety and Survival Course 8. Length of grant-will the grant cross fiscal year(s)? No, 60 day turnaround estimate 9. Who will apply for grant(name/title)? Chief Douglas Brent 10. How much time will it take to complete grant application form? 'A hour 11. How likely is it that we will receive grant? Guaranteed reimbursement 12. Who will manage (project manager)grant and grant paperwork if approved(if different person than who is filling out this form), what are any grant compliance requirements,how much time will this take and how is that time available? Are there funds available in the grant to pay for our administrative costs? Can in-kind service be used as part of the City match? Chief Douglas Brent, compliance with documentation of money spent. No administrative costs available 13. Describe grant payment process—method of cash flow: We pay employees, HR provides Chief with documentation, Chief submits for reimbursement 14. Should a Council-appointed Committee, Board, or Commission review this request? No If yes,please update status: 15. In terms of priority,with 5 being highest and 1 being lowest,please rate this grant in terms of how it fits into your primary mission as approved by City Council and current projects to complete that mission: 5 Reviewed by Asst. City Manager, Date If approved,grant money will be in this fund fo Approved by City Manager,Date Not Approved By City Manager,Date Approved By City Council,Date Not Approved By City Council,Date Division of Fire Safety Department of Public Safety Vermont Fire Academy 93 Davison Drive (phone)(802)483-2755 September 28,2012 Pittsford,VT o5763-9358 (fax)(802)483-2464 www.vtfiresafety.org To all Vermont Firefighters: The Vermont Fire Academy (VFA) is announcing the opportunity to attend the International Association of Fire Fighters (IAFF) Fireground Survival Program (FGS). Course Description: "From the first-in recruit to the experienced commanding officer, the FGS program provides all levels of staff the step-by- step tools to use whether they are caught in the MAYDAY or leading the rescue. Through the use of mnemonics, case studies,personal experiences and real-time communications,personnel throughout the ranks will learn the life saving techniques they need to know to facilitate a successful MAYDAY rescue. " Dates: November 6-9, 2012 Location: Vermont Fire Academy—Pittsford Times: 0800— 1700 - each day Lunch: Provided Lodging: limited availability at the Vt. Police Academy,please contact them with your needs—802-483-6228. Student prerequisites: (Note: IAFF membership is NOT mandatory,but preferred) 1. Certified Firefighter II 2. Completion of IAFF Fire Ground Survival Awareness online program ** **Successful applicants will need to create an IAFF logon @ http://www.iaff.org/et/lms/(at the bottom,red `click here')once logged in, click here to get the link(l.gt one on this page)to the course. http://www.iaff.org/HS/FGS/FGSlndex.htm NOTE: You must submit the FGS Awareness Course completion certificate with your application—NO exceptions. Class Size: 30 (maximum) The program will be presented by IAFF Master FGS Instructors. - Please forward your completed General Admission Application to the VFA by Friday October 19, 2012 for consideration. All complete applications will be date stamped upon arrival at the VFA and the first 30 that meet all of the prerequisites as listed above,will be allowed to participate. Email and faxes to Jessica are acceptable. • Central Office:1311 U.S.Route 302,Suite 60o(Berlin)Barre,VT 05641(802)479-7561 ,, O r l Regional Offices—Barre/Rutland/Springfield/Williston Vermont Fire Academy-Pittsford South Burlington Fire Department Safety/Survival Program Reimbursement Name #of Hours Pav Rate Sub-Total RCA Pension Un-Emp Work Comp Total 2 firefighters 64 38.63 2472.32 189.13 185.42 34.61 12.36 2893.85 0 0 0.00 0.00 0.00 0.00 0.00 0.00 0 0 0.00 0.00 0.00 0.00 0.00 ' 0.00 0 0 0.00 0.00 0.00 0.00 0.00 ' 0.00 0 0 0.00 0.00 0.00 0.00 0.00 0.00 0 0 0.00 0.00 0.00 0.00 0.00 0.00 0 0 0.00 0.00 0.00 0.00 0.00 0.00 Total 2472.32 189.13 185.42 34.61 12.36 2893.85 • Coverage 1 firefighter 32 38.63 1236.16 94.57 92.71 17.31 6.18 1446.93 0 0 0.00 0.00 0.00 0.00 0.00 0.00 O 0 0.00 0.00 0.00 0.00 0.00 0.00 0 0 0.00 0.00 0.00 0.00 0.00 0.00 0 0 0.00 0.00 0.00 0.00 0.00 0.00 O 0 0.00 0.00 ‘ 0.00 0.00 0.00 0.00 O 0 0.00 0.00 0.00 0.00 0.00 0.00 Total 1236.16 94.57 92.71 17.31 6.18 1446.93 rl1J , -40 414 uth .. V.RMDN MEMORANDUM TO: South Burlington City Council & City Manager FROM: Kimberly L. Murray, Development Coordinator SUBJECT: Continued Public Hearing Interim Zoning Application #IZ-12-11 (5 Dorset Street) — DATE: October 22, 2012 City Council meeting Tonight's continued public hearing is an application for an amendment to a planned unit development to demolish the existing two-story 89 unit hotel (University Inn) and replace it with a four story, 89 unit hotel located in the Commercial 1 —Residential 12 Zoning District at 5 Dorset Street. The applicant, Joe Larkin, Larkin Realty has provided an additional narrative(email) addressing Councilor Dooley's questions regarding energy efficiencies of the proposed hotel. It is included with this memo. Our understanding is a representative for the applicant, Greg Rabideau, Rabideau Architects will be in attendance at the public hearing on Monday. 575 Dorset Street South Burlington, VT 05403 tel 802.846.4131 fax 802.846.4101 www.sburl.com From: )oe Larkin To: Greg Rabideau; Kimberly Murray Subject: Dorset St Hotel Date: Friday,October 05,2012 3:28:04 PM Kimberly, I wanted to take a few moments to circle back to make sure I was reasonably articulate in response to Councilor Dooley's question regarding efficiencies of the new building. If appropriate, would you kindly forward this the council members ahead of our Oct 22 meeting. Best Joe We remain excited about the renewing of the Dorset Street corner.At the meeting on Monday, Councilor Dooley raised a question about comparable energy use in the new structure vs. the existing structure. Our interests are certainly aligned when it comes to energy use as it is a direct cost to us as operators. I had looked at this question a number of months ago and it has been one of the most compelling arguments for this new construction. I hope this follow up helps clarify/ support our prediction that the new construction building will have significant and meaningful efficiencies over the existing structure. We are quite fortunate to have the benefit of data from the existing building and the data of a building very similar to the new construction building that we are presenting (one that includes comparable guest amenities of fridge, cooktop/stove, etc). Being an analyst at heart, I looked at this data a number of ways and the conclusions are all very similar. I think the easiest way to demonstrate the comparison is Cost Per Guest Night (CPGN). In short, over the past 3 years we have seen total utilities Cost per Guest Night ranging 55%- 73% higher for the existing old building with the average being 63%. Heating costs were the single largest culprit averaging 176% higher, but energy was meaningful as well averaging 21% higher. In all actuality my expectation is that we will capture even more efficiencies as HVAC and lighting systems have improved markedly even since the comparison sample building was constructed circa 2000. Note: CPGN calculations allows us to compare a property's operating results across the industry regardless of property size or room count. Sincerely, Joe Larkin �► 40 ►o.•�e southburimoton VERMONT REGULAR SESSION To: Sandy Miller, City Manager From: Ilona Blanchard, Project Directo 41; Subject: The Farm at South Village Solar Power Purchase Agreement Date: October 15, 2012 Background: In May 2011, the City agreed to purchase solar energy from The Farm at South Village at nearly 15%below market rates. Through this net metering arrangement, the City experienced a savings of approximately 15%. Due to changes in Vermont property tax law,the operating costs of the solar array have risen above revenues, and Will Raap, representing The Farm at South Village, has canceled the original contract, as allowed by the original contract terms. The City has been offered a replacement contract with the following terms: • Power will be purchased at 5% below market (rather than 15%) • City will be allowed to receive up to 100% of power(rather than 90%) • Contract renews automatically each year (rather than expiring in 2014) The City will save approximately$1400 in energy costs per year through this contract, depending upon the amount of energy the solar array produces; previously the City saved approximately $4200. Attachments: None. Policy Achieve a reduction of 20% in carbon dioxide-equivalent emissions from 2009 levels by 2020 through an increase renewable energy production and reductions in energy use in the following sectors: transportation, commercial/industrial, residential, and municipal. —Energy Committee recommended goal for the draft South Burlington Comprehensive Plan Recommendation: Authorize the City Manager to complete and sign the Group Net Metering Agreement to purchase power from The Farm at South Village, Inc. 575 Dorset Street South Burlington, VT 05403 tel 802.846.4107 fax 802.846.4101 www.sburl.com sad D, b,l It( GROUP NET METERING AGREEMENT This Group Net Metering Agreement (this "Agreement") is by and between THE FARM AT SOUTH VILLAGE, INC., a Vermont corporation with an address of 128 Intervale Road, Burlington, Vermont 05401 (the"Company"), and the CITY OF SOUTH BURLINGTON, a Vermont municipality with an address of 575 Dorset Street, South Burlington,Vermont 05402(the"City"). Background 1. The Company has installed and commissioned a solar-generation system with a nominal capacity of 147 kilowatts as more particularly described on Exhibit "A" (the "System") on the property known as "The Farm at South Village," located off Spear Street in the City of South Burlington, Vermont. 2. The Company has received notice of approval from the Utility (as defined below) to participate in the Utility's SolarGMP Net Metering Program(as defined below). 3. The System shall provide power and energy to various customers as part of a group, net- metering system that was authorized and approved by the Vermont Public Service Board ("PSB") pursuant to 30 V.S.A. § 219a and §248 on October 5,2010. 4. The City is interested in becoming a"Customer"of the System, as defined in 30 V.S.A. § 219a(a)(1)and sharing in the benefit of the electrical power produced thereby. 5. The Company will allocate a portion of the System's electric output to the City as a credit against the City's electricity usage used under the terms and conditions specified herein. 6. Becoming a Customer of the System will entitle the City to certain benefits available under Vermont law and under regulations established by the PSB for group net metering of renewable- generation systems, as well as credits that are available from the Utility(as defined below) for customers who install solar-generation systems. 7. The City and the Company have accordingly entered into this Agreement to establish the terms and conditions under which the Company will allocate to the City the benefit of electricity generated by the System in exchange for compensation to the Company as specified herein. 8. The overriding purpose of this agreement is to sell renewable energy to the City as a way to support the City's renewable energy goals until the Company's primary goal of providing renewable energy to the residents of the South Village Community(SVC)can be accomplished. NOW, THEREFORE, In consideration of the mutual covenants and agreements herein set forth, and in reliance on the representations and warranties contained herein,the parties hereby agree as follows: Section 1. Definitions. Capitalized terms used herein but not otherwise defined shall have the following meanings: "City"shall have the meaning given in the introductory paragraph to this Agreement. "Company"shall have the meaning given in the introductory paragraph to this Agreement. "Electricity Allocation Benefit" means up to ninety one hundred percent (10090.00%) of the electricity generated by the System and allocated to the City as part of this Group Net Metering Arrangement. "Energy Efficiency Charge" means the PSB approved charge that funds the statewide energy efficiency utility and which is presented on utility bills for retail electric service provided to customers. "Group Net Metering Arrangement" means an agreement between one or more electric utility customers, located within the same electric company service territory, to combine meters as a single billing entity in order to offset kilowatt hour usage against electricity generated by a system. "Notice"shall have the meaning given in Section 10. "PSB" shall have the meaning set forth in the recitals to this Agreement. "REC"shall have the meaning given in Section 8 of this Agreement. "Solar Adder"means payment by the Utility to the Company for each kilowatt hour generated by the System at rate of$0.06 per kilowatt hour as provided in the Utility's PSB approved tariff. "SolarGMP Net Metering Program" means the program through which the Utility pays the Solar Adder to customers with net metered solar installations. "System"shall have the meaning set forth in the recitals to this Agreement. "Utility"means the retail electric company serving the City and The Farm at South Village. The Utility is currently Green Mountain Power Corporation("GMP"). Section 2. Net Metering Agreement. (a) This Agreement creates an obligation by the City to pay the Company for: (i)the benefit of electricity generated by the System and allocated to the City in accordance with Section 4 of this Agreement; and (ii) any electricity used by the City and billed by the Utility in accordance with the Utility's regular billing practices for net metered systems. The Company agrees to pay bills submitted by the Utility to the Company as agent for this Group Net Metering Arrangement. The Company further agrees to pay for the installation of a Utility-supplied electric meter to measure the output of the System in order to gain the benefit of the Solar Adder. The City shall provide the Company with the location and number of each electric meter that it chooses to include as part of this Group Net Metering Arrangement. The Company shall administer the Group Net Metering Arrangement in accordance with this Agreement and applicable law. The City shall remain entitled to any benefits available to customers of the Utility under Vermont law, including applicable PSB regulations, or under programs offered by the Utility. In the event of any substantial change to the System or equipment, including any increase in rated output, that triggers new or different statutory or regulatory requirements, the Company shall be solely responsible for compliance with such requirements, at its own cost and without depriving the City of the benefit of its bargain under this Agreement -2- 1 (b) The City's obligation under Section 2(a)(ii) hereof to pay the Company for electricity used by the City and billed by the Utility shall be subject to the billing and payment provisions in Section 1 of the Vermont Energy Act of 2011 (Act No. 47) (the "Energy Act") for group net metered systems effective on a date agreed to by the City and the Company,which agreement shall be in writing. Thirty(30)days prior to the agreed-upon effective date,the Company shall direct the Utility in writing to allocate to the City up to one hundredninety percent(1090.00%)of the electricity generated by the System. Section 3. Ownership and Maintenance of the System. The Company shall remain at all times the sole owner of the equipment used in connection with the System and nothing in this Agreement shall have the effect of passing any right, title or interest in, or liability related to, the equipment to the City. The Company shall take reasonable measures to protect the equipment related to the System from damage or other adverse effects, including but not limited to theft,vandalism and shading from vegetation, so that it may function properly. Moreover, the Company shall maintain appropriate fencing, signs, locks and other reasonable safeguards to minimize any risks associated with the equipment to third parties. To that end, the Company or its agents shall regularly inspect, maintain, protect and preserve the equipment related to the System and shall take whatever steps are necessary and appropriate to reduce risks of liability related thereto and insure that the equipment meets or exceeds the annual kilowatt hour energy production estimated under this Agreement and any estimate thereafter developed. The Company shall notify the City to the extent it engages any third party other than Encore Redevelopment to perform the Company's obligations under this Section 3. The Company agrees that if the Company is in breach of its obligations under this Section 3, upon receipt of written notice from the City, the City may arrange to have such work performed by a third party and to bill the Company for all such costs incurred. 1 Section 4. Allocation of Electricity Generated by System. The Company shall allocate up to ninety one hundred percent(1090.00%)of the electricity generated by the System to the City in exchange for compensation paid in accordance with Section 5 below. Section 5. Billing and Payment. (a) Payment of Utility Bills. The Company agrees to act as the City's payment agent under this Group Net Metering Arrangement for amounts due from the City to the Utility for the City's net electricity usage in accordance with this Section 5(a), plus any applicable customer charges, fees, or taxes, except the Energy Efficiency Charge. The Company shall promptly remit payment to the Utility for amounts owed by the City in accordance with the Utility's billing and payment terms for retail customers in the same customer class as the City. The City shall reimburse the Company for such amounts within thirty (30) days of receiving an invoice from Company requesting reimbursement. The Company shall be liable for any penalties and interest on missed or late payments to the Utility. In the event that the Company fails or refuses to make payments to the Utility as provided under this Agreement, the City may (1) immediately terminate this Agreement or (2) make such payments directly to Utility, and the amount of such payments shall constitute a lien on the Company's property that may be enforced and foreclosed in the manner of a tax lien under Chapter 133 of Title 32. Unless otherwise agreed by the parties, the billing arrangement set forth in this Section 5(a) shall continue after the Utility conforms its billing practices pursuant to the Energy Act, with the Company acting as the City's agent for billing purposes. (b) Payment of Electricity Allocation Benefit. In addition to the payments required under Section 5(a),the City will pay the Company for the benefit of the electricity generated by the System and allocated to the City in accordance with Section 4 hereof and this Section -3 - 5(b).Billing for the Electricity Allocation Benefit will be done on a monthly basis and shall be calculated using a kilowatt hour rate applied to the kilowatt hours generated by the System and allocated to the City under this Agreement for that billing month. The kilowatt hour rate for the Electricity Allocation Benefit is equal to ninetyeighty five and twenty five hundredths_percent (985.002-5%) of the Utility's PSB-approved retail rate, applicable to the City's customer class, in effect on the effective date of this Agreement, and as modified and approved by the PSB. Exhibit `B" to this Agreement demonstrates how the Electricity Allocation Benefit payment due under the Agreement will be calculated each month. (c) The initial payment will be prorated for the monthly period as shown on Exhibit `B" to this Agreement. (d) The Electricity Allocation Benefit rate referenced in Section 5(b) above is premised on the continued existence of the Solar Adder. In the event that the Utility or the PSB eliminates, substantially changes or modifies the Solar Adder, the last prevailing Solar Adder rate in effect prior to the change or modification shall continue in effect for the unexpired term of this Agreement. In the alternative, either party hereto may, at its discretion,terminate this Agreement in accordance with Section 6(b). (e) All payments under this Section 5 shall be due and payable within thirty(30) days of the City's receipt of a bill from the Company. The Company shall be entitled to charge interest at the rate equal to the greater of: (i) one percent (1%) per month; or (ii) the maximum provided by law,for payments not made within thirty(30)days of the payment date shown on such monthly bill. In the event that the last day that payment must be so made falls on a weekend or state or federal holiday,the payment shall be due on the next business day. This late payment charge shall be imposed upon the unpaid balance, including any prior unpaid late payment charges and shall be assessed on such unpaid balances once each month after it is initially imposed on an unpaid balance, so long as a balance remains unpaid. Section 6. Term and Termination. (a) This Agreement will have an initial term of two (2)years from the date of the System's commissioning and will automatically renew annuallyfor an additional one (1)_ year unless either party provides written notice to the other of its intention not to renew this Agreement at least thirty(30)days before the date on which this Agreement terminates. (b) This Agreement may be terminated, by either party for any reasons, upon providing ninety(90)days advance written notice to the other party. (c) This Agreement may be terminated by the non-breaching party upon the breach of this Agreement by the other party and the failure to remedy such breach within thirty (30) days after receipt of written notice of such breach. Section 7. Assignment. (a) The City may not assign this Agreement to another person without the Company's written consent,which consent shall not be unreasonably withheld. -4- (b) Company will have the right to assign the revenue from this Agreement to another person, including the right to assign this Agreement to secure any loan or other financial arrangement made with a financial institution to finance the System. However, prior to assigning its duties and obligations under this Agreement,the Company shall disclose the identity of the assignee to the City and obtain the written consent of the City to the assignment,which consent shall not be unreasonably withheld. Section 8. Green Attributes. The Company will retain all rights to the green attributes of the System, including all Renewable Energy Credits("RECs"). Section 9. Liability,Indemnity,Several Obligations. (a) The Company and the City shall each defend, save harmless, and indemnify the other (including its directors, officers, employees, agents and subsidiaries) from and against any and all claims, damages losses, liabilities, suits, actions, demands, proceedings (whether legal or administrative), and expenses (including but not limited to reasonable attorneys fees), that are related to this Agreement and that are (i) caused by an act or omission of the indemnifying party, its agents, employees or invitees, or(ii) sustained on or caused by equipment or facilities, or the use thereof, that the indemnifying party owns or controls. Notwithstanding the foregoing, the Company and Customer each shall be solely responsible for and shall bear all costs of claims by its own employees or contractors growing out of any workers' compensation law; neither party shall indemnify or save the other party harmless to the extent that losses are the result of the other party's negligence or willful misconduct. (b) Each party agrees to waive any claim or right against the other for consequential damages; and neither party shall be liable to the other(under this paragraph or otherwise) for or as a result of any proceeding in which rates are reviewed or established for either party by the PSB or similarly authorized entity. (c) The Company shall procure and maintain,at its sole cost and expense, a general policy of liability insurance against property damage, personal injury or death, in an amount sufficient to cover the reasonable claims of third parties that may arise as a result of the System. In no case shall such insurance coverage be for less than $500,000.00 per event or occurrence. The City shall also provide for appropriate liability coverage, as required by Public Service Board Rule 5.110. Section 10. Notices. All notices, requests, demands, claims and other communications (a "Notice")hereunder shall be in writing,addressed to the intended recipient as set forth below: If to Company: The Farm at South Village,Inc. Attn: Telephone No.: Facsimile No.: If to City: City of South Burlington Attn: City Manager -5 - Telephone No.: Facsimile No.: Or to such other person, address or number as the party entitled to such Notice shall have specified by notice to the other party given in accordance with the provisions of this Section. Any such Notice shall be deemed duly given on the earliest of: (i)when delivered personally to the recipient; (ii) one (1)business day after being sent to the recipient by reputable overnight courier services(charges prepaid); (iii)one(1) business day after being sent to the recipient by facsimile transmission or electronic mail; or(iv)four(4) business days after being mailed to the recipient by certified or registered mail, return receipt requested and postage prepaid. Section 11. Entire Agreement; Amendment. This Agreement, including any exhibits, schedules and attachments, supersedes all prior agreements, whether written or oral, between the parties with respect to its subject matter, and there are no covenants, promises, agreements, conditions or understandings, written or oral, except as herein set forth. This Agreement may not be amended, waived or modified except by an instrument in writing executed by the party against whom such amendment, waiver or modification is to be enforced. Section 12. Severability. If any term, covenant or condition of this Agreement or the application thereof to any person or circumstance shall, at any time or to any extent, be invalid or unenforceable, the remainder of this Agreement, or the application of such term, covenant or condition to persons or circumstances other than those as to which it is held invalid or unenforceable, shall not be affected thereby and each term, covenant or condition of this Agreement shall be valid and enforceable to the fullest extent permitted by law. Section 13. Governing Law. This Agreement shall be governed and construed in accordance with the laws of the State of Vermont, without giving effect to principles of conflict of laws that would require the application of any other law. In the event of any amendment or repeal of the governing law that alters the fundamental purpose and intent of this Agreement, the parties shall work in good faith to address any equitable issues that arise and maintain the central purpose of the Agreement. Section 14. Arbitration. Any dispute, controversy or claim arising out of or in connection with, or relating to, this Agreement or any breach or alleged breach hereof shall, upon the request of either party, be submitted to, and settled by, arbitration before a single arbitrator in Burlington, Vermont. The arbitration shall proceed pursuant to and in accordance with the provisions of this Section 14 and otherwise pursuant to and in accordance with the Commercial Arbitration Rules then in effect of the American Arbitration Association (or at any other place or under any other form of arbitration mutually acceptable to the parties so involved). The parties shall agree on a single arbitrator within thirty(30)days after notice from either party seeking or demanding arbitration; provided, however, that if they do not so agree then the arbitrator shall be either the one proposed by the Company or the one proposed by the City to be determined by a toss of the coin(if only one party proposes an arbitrator then the arbitrator shall be the one so proposed). The arbitrator shall base the award on applicable law and judicial precedent and, unless both parties agree otherwise, shall include in such award the findings of fact and conclusions of law upon which the award is based. Any award rendered shall be final and conclusive upon the parties and a judgment thereon may be entered in the appropriate court of any forum, state or federal, having jurisdiction. The expenses of the arbitration shall be borne equally by the parties to the arbitration or as otherwise determined by the arbitrator to be more just and equitable under all the circumstances. Each party shall pay for and bear the cost of its own experts,evidence and counsels' fees except to the extent, if at all,the arbitrator determines that it is more just and equitable under all the facts and circumstances that one party reimburse the other, in whole or in part, for the cost of the other parry's experts,evidence and/or counsel fees; provided,however that if either party fails to proceed with the arbitration as provided herein -6- or unsuccessfully seeks to stay such arbitration, or fails to comply with any arbitration award, the other party shall be entitled to be awarded costs, including reasonable attorneys' fees, paid or incurred by such other party in successfully compelling such arbitration and/or successfully defending or enforcing the award. The parties shall use all reasonable efforts to ensure that the arbitration is completed as promptly as reasonably possible, and preferably within not more than one hundred twenty (120) days after either party's request for arbitration hereunder. ACKNOWLEDGMENT OF ARBITRATION. This Agreement contains an agreement to arbitrate. After signing this document, I understand that I will not be able to bring a lawsuit concerning any dispute that may arise which is covered by the arbitration agreement, unless it involves a question of constitutional or civil rights. Instead, I agree to submit any such dispute to an impartial arbitrator. IN WITNESS WHEREOF the parties do hereby execute this Agreement as of the _ day of ,2012-1-. CITY OF SOUTH BURLINGTON By: Witness Its Duly Authorized Agent THE FARM AT SOUTH VILLAGE,INC. By: Witness Its Duly Authorized Agent -7 - Exhibit"A" Description of Solar Generation System The solar generation system consists of an array of photovoltaic panels with a system-rated output of 147.84 kW AC and ground mounted on a Schletter PV ground rack system located at 136 East Allen Road, South Burlington,Vermont. Exhibit`B" Monthly Payment of Electricity Allocation Benefit The City's monthly payment for the Electricity Allocation Benefit shall be calculated by: (1) multiplying the actual kilowatt hours generated by System during the month for which payment is due by up to ninety one hundred percent (10090.00%) to determine the monthly allocation of System electricity to the City; and (2) multiplying the monthly allocation of System electricity to the City by the kilowatt hour rate for the Electricity Allocation Benefit, ore ninety five and twenty five hundredths percent(958-5-.0025%) of the Utility's PSB-approved rate for the City's customer class. The computation of the monthly payment for the Electricity Allocation Benefit may be expressed by the following formula: (10090.00% * actual monthly System kWh) X(958-5.0025% * applicable Utility rate)=monthly payment In the first month of the agreement, the City's monthly payment shall be prorated by multiplying the monthly payment by a fraction the numerator of which is the number of days in such month the City was allocated System electricity and the denominator of which is the total number of days in such month. Exhibit B: Sample Computation Charges From GMP Bill, 700 kWh,General Rate 06 Customer Charge $ 18.18 Total kWh 700kWh @ $0.13456 $ 94.19 Power Adjustment $ (1.00) Energy Efficiency Charge @ 0.00818/kWh $ 5.73 Account Balance $ 117.10 Resulting Invoice to City from the Company Customer Charge $ 18.18 Total kWh 700kWh (W $0.13456EncrgyF $ 94.19 4 Allocation Benefit 650kWh @ $0.114712 74.56 Power Adjustment $ (1.00) Energy Efficiency Charge @ 0.00818/kWh $ - Account Balance $ 88,47111.37 0034 southburlington VERMONT REGULAR SESSION To: Sandy Miller, City Manager From: Ilona Blanchard, Project DirectoP.; Subject: Umbrella Renewable Energy Agreement, Dorset Park Solar Array and Promissory Note Date: October 15, 2012 Background: This year the City Council approved Encore Redevelopment as the City's renewable energy development partner and directed the City Manager to negotiate such contracts as may be needed to facilitate the development of energy resources for consideration by the City Council. The City has been working with Encore Redevelopment to negotiate 1) an umbrella agreement; and simultaneously, due to the availability of funding, 2) a proposal to install a City-owned solar array at Dorset Park. Umbrella Renewable Energy Agreement It is desirable that the City and Encore Redevelopment enter into an umbrella partnership agreement. First, it demonstrates to grantors that the City is working towards reaching renewable energy objectives. Second, it establishes goals and timelines for the partnership. Finally, Encore will be able to demonstrate to their investors their ongoing relationship with South Burlington ensuring future availability of outside project investment. While the language of the agreement is under review, it includes the following terms: 1. Establishes Encore Redevelopment as the sole owner's representative and general contractor for renewable energy projects separate from any City initiative on City properties; and that each project is subject to City Council approval. 2. Agrees upon a goal of a minimum of two projects per year. 3. Sets a performance standard for projects that they reduce the net cost of electricity for the City. 4. Establishes a three year term, renewable for an additional term. 575 Dorset Street South Burlington, VT 05403 tel 802.846.4107 fax 802.846.4101 www.sburl.com Dorset Park Array Project and Promissory Note The City and Encore are ready to initiate the first project under the partnership. This project, a solar array installation in Dorset Park, is a small scale project that was mentioned at the August 6 City Council meeting. Several years ago the City also considered solar trackers at this site. The solar array is proposed to be located next to the stormwater pond to the north of Cairns Arena. It will be composed of fixed panels which are much more compact in size than solar trackers and may be placed more closely together as they do not move. This project is proposed to be owned by the City. The project is structured so the City's share of costs would have a ten year pay-off period. This project is able to be projected as revenue neutral or positive during the • payoff period due to the award of a State of Vermont renewable energy incentive which offsets nearly half of the cost of the project ($97,500). This incentive award has not bound the City to build the project, but if the City is to build the project using this incentive, it will need to be completed prior to winter(by November). Yearly expenditures (yearly payment on financing to install project, insurance, and maintenance contract) in a normal year will be less than the revenue that is generated by the solar energy production of the project. In an abnormal year, revenue would be less than or more than expenditures. This is because if there is more sunshine than average, the project will generate more revenue; conversely if there is less sunshine than average the project will generate less revenue. After the pay-off period,the project will still generate revenues. The City's cost will be a fixed fee and is under negotiation, but will not exceed $125,000. The City proposes to finance the costs not covered by the incentive grant using a promissory note to the City's Enterprise Fund-Water Pollution Control. The note will be paid off over ten years at 1% interest for the first three years. This rate will be adjusted at three year intervals thereafter to reflect the market rate for certificate of deposits (CDs). The project is estimated to cumulatively generate over$250,000 in revenue over 25 years. During the initial ten-year financing pay-down period the project is projected to earn average revenues of$4,000 each year. Once the promissory note has been repaid (after 10 years), the project will still have costs related to insurance and maintenance, however revenues will be substantially higher than these costs, estimated at over$10,000 per year. These estimates are based on average yearly sunshine in South Burlington, a conservative escalation of energy prices, maintenance costs, insurance costs, interest rates the warrantied panel output and efficiency degradation rate. In anticipation of City Council approval of this project, the City Manager has submitted an application for Certificate of Public Good, as this certificate has a lengthy review period that could push the project to next year. This application may be withdrawn should the City Council not approve the project. Attachments: • Umbrella Renewable Energy Agreement Resolution • Dorset Park Solar Array Proposal • Promissory Note Policy Achieve a reduction of 20% in carbon dioxide-equivalent emissions from 2009 levels by 2020 through an increase renewable energy production and reductions in energy use in the following sectors: transportation, commercial/industrial, residential, and municipal. —Energy Committee recommended goal for the draft South Burlington Comprehensive Plan Recommendation: 1) Review and approve the resolution directing the City Manager to negotiate and sign an umbrella agreement with Encore Redevelopment. 2) Direct the City Manager to negotiate and sign a lump sum proposal from Encore Redevelopment to develop a solar array in Dorset Park with costs not to exceed $125,000. 3) Review and approve the attached Promissory Note. R-2012- RESOLUTION A RESOLUTION DIRECTING THE CITY MANAGER TO NEGOTIATE AND SIGN AN UMBRELLA AGREEMENT WITH ENCORE REDEVELOPMENT FOR THE PURPOSE OF CREATING RENEWABLE ENERGY GENERATION PROJECTS WHEREAS,the City of South Burlington has an interest in reducing the City's dependence upon non- renewable energy sources and reducing energy costs; and, WHEREAS, in August the Council endorsed Encore Redevelopment as a Renewable Energy Partner, authorized the City Manager to negotiate contracts with Encore Redevelopment, and affirmed a partnership goal to locally generate renewable electrical energy sufficient to meet or exceed yearly municipal electrical energy consumption; and, WHEREAS,the City has an opportunity through this partnership to develop projects that will result in lower energy costs and offset or replace the City's use of conventionally generated electric power; and, WHEREAS,Encore and the City have negotiated an agreement framework setting the minimum number of projects that are to be developed, providing Encore exclusive rights to develop stand-alone projects, and requiring that individual projects reduce the net cost of electricity for the City; and, WHEREAS,the City retains the right to accept or refuse individual projects; and, WHEREAS,this agreement will be mutually beneficial in that it will ensure that projects are developed that meet the goals of the City and will simultaneously demonstrate the City's commitment to generating renewable energy locally where financially prudent. NOW,THEREFORE,BE IT RESOLVED that the South Burlington City Council hereby directs the City Manager to complete negotiations on and sign an umbrella agreement(subject to legal review)with Encore Redevelopment to develop a minimum of six projects, each of which shall have neutral or positive net revenues and be subject to approval by the City Council. APPROVED this day of October, 2012. SOUTH BURLINGTON CITY COUNCIL Rosanne Greco, Chair Helen Riehle,Vice Chair Pam Mackenzie, Clerk Sandra Dooley Paul Engels Page 1 encore REDEVELDPMENNNT Ilona Blanchard Project Director City of South Burlington 575 Dorset Street South Burlington,VT 05403 October 16, 2012 Dorset Park Solar Project Proposal Re:Project Development of a city-owned 60kW array at Dorset Park Summary Encore Redevelopment of Burlington Vermont, in its role as Renewable Energy Development Partner to the City of South Burlington, shall manage project development, permitting, installation, and commissioning of a ground-mounted 60kW solar array at Dorset Park in South Burlington (Dorset Park Solar). Encore will also support project financing efforts, including the securing of a grant to support nearly half of the total project cost. Dorset Park Solar is the first in a series of projects that are being planned by the City and Encore to substantially offset the City's electricity demand through local, distributed renewable energy generation on city land. The array will be wholly owned by the City and net-metered back to City electric meters, offsetting a portion of its electrical demand. Project installation is planned for December of 2012, with expected commissioning in late December / early January. The projected total cost of the Dorset Park Solar project is $211,200, including $1,000 for interpretive sign design services. Encore will perform the project for a lump sum of$211,200, including the grant. Project costs will be offset by 1) a state incentive for small-scale renewable energy projects and 2) a 10-year intra-municipal promissory note that will have an annual payment less than or equal to the average expected annual cost savings from the array. After year 10 the City will have entirely paid for the asset and be generating upwards of 70,000 kWh per year of free electricity that can be used to offset city demand. The annual market value of this energy will be approximately $15,000, and the City can expect to save approximately $260,000 during the estimated 25-year project life. A more detailed financial pro-forma is included as an attachment to this proposal. 10 Main Street 2n1 Float;Suite 2E Buri ngton,.VT 05401 erect(802).61- O23 eriutri inforoencortredevelopment.com mivzh encoceredelrelopment.corn eno urtLL66 A CLZYLL 1:132tAL71T RLNLWAlLe L.NL.Rt7Y CL1'eL6 PMLNT PCDJLdiT MANAL=NILNT ! ccurs'uLTlN0 Page 2 System Size (kW DC) 60 Total Project Cost $ 211,200 Less RERC Grant $ 97,500 Net Capital Required $ 113,700 Annual Expected Production (kWh) 72,000 Projected Annual Cost Savings from Net Metering Credits $ 15,483 Annual Muncipal Lease Payment (First 10 Years) $ (12,658) Estimated 25-year Cost Savings from Project $ 260,486 Prior to submitting this proposal Encore conducted a preliminary feasibility assessment of the proposed project, comparing several potential sites owned by the City. The Dorset Park site was found to be the most viable for this first project, given both the feasibility of interconnect and the suitability of the site for solar PV. Based on this assessment, the Dorset Park site was selected by the City as the first site for development under the Partnership. As a first step in the development process, a small-scale project incentive reservation request for $97,500 (46% of the total project cost) was introduced, submitted, and approved by, the State of Vermont's Renewable Energy Resource Center. The proposal includes an in-depth project description and history, a detailed scope of work that Encore will undertake to bring the project from concept to completion; a proposed project timeline, including key project milestones and progress to date; and a financial overview and budget narrative for the project, including a schedule of payments. A statement of qualifications for Encore and our project team is included as an attachment to this proposal. Project Description and History The Dorset Park Solar array will be comprised of ground mounted, fixed angle solar PV panels. The array will include 240 Modules, each with a rated DC capacity of 250 Watts. The combined rating of the array will be 60 kW. The project installation contractor will be GroSolar, a nationally recognized distributor installer of commercial PV that was founded in Vermont. GroSolar's Vermont operations are based in White River Junction, VT, with additional offices throughout the Northeast. GroSolar passes along cost savings to clients through volume purchasing and was the installer for the 2.2MW Vermont Air National Guard project at the Burlington Airport, among other signature Vermont projects. A full Statement of Qualifications for GroSolar is included as an attachment to this proposal. GroSolar is a Renewable Energy Vermont Solar Partner, and is therefore pre-qualified to take the RERC incentive payment. Page 3 A solar PV project at the Dorset Park site was originally planned and permitted in 2010. That project envisioned installing 8 solar trackers with a total capacity of 37.6 kW DC. Encore will reference the existing permit and site design, but will submit a new CPG application for the development of this new project. Interestingly, because fixed angle solar PV takes up less space than solar trackers, the land required for the new project will be less than what was proposed before. We've included in this proposal a site map (Figure 1: Dorset Park Solar Site Map) with the original potential solar tracker sites and the proposed location for the fixed-angle ground mount array. Dorset Park provides several options for interconnecting into the Green Mountain Power distribution grid. Encore is currently working with GMP to identify the best interconnection point for the project. i s Main&wet e 2E Burlington,VT 05401 ulfity(g02)661-3023 encorerodevelopmencromc x 4 , asttx TrltiCLC.L.'RC[YL7:CL131,,t4 INT I ii'CT1L1Wrkl7LG C"14tCRi3Y tarveLE3P'#NC1NT 1 P514.324:E7"k+A14.44dLMt15iT' l $ISM3SL L1D t3 Page 4 Dorset Park Potential Solar Tracker Sites Proposed „. 60kW Site ro ,...„.....12, ..„..„....\ , A 7. -`= r=",, ,,„=, 1 `-‘4., ,4,4 Alii .,\'''''' ` ' ''''' 1-' vli i ' `4.-tt ' s x f' .g'KTM E_.--.. } sib. - ,".: i`r*.-. '� 1 , ....„1„.1 _.....,„ 'Th; ;.I '4:''. ii 4 t, 4..1- 4 ' e.„...... ,, L r, ,',11 ,, ./1., `, —:' * .-- ; :.. 8i no MO MB FisidiVE *t r ,t4,„s;„, ! i Reuel unes I , i i I i , i 5 P&p FWIlsiedS-2)-290) Figure 1:Dorset Park Solar Site Map Project Timeline Encore has devised a project schedule for Dorset Park Solar that will have the array installed and commissioned by the end of 2012. This schedule is aggressive but not unreasonable, and will allow the City and Encore to quickly build experience working together on a project that is relatively simple to get permitted and constructed. Another key driver of the project timeline is the Renewable Energy Page 5 Resource Center incentive, which must be utilized within 6 months of the reservation date (in this case, January 25, 2013). The main risk to the schedule is receiving the CPG. To mitigate that risk Encore will work with groSolar to submit this application in advance of finalizing contractual agreement with the City for the project. City Approves Project Proposal 10/17/12 CPG Application Submitted 10/17/12 Project Financing Closed 10/17/12 Preliminary Site Assessment and Project Design 10/25/12 CPG Received 11/17/12 Equipment to Job site 12/17/12 Panel Installation Completed 1/17/12 Project Commissioned 1/25/12 Encore Scope of Services and Fee Encore will serve as the City's general contractor for the Dorset Park Solar project. In this role, Encore will manage all aspects of the development, engineering, procurement, construction, and commissioning, everything that is required to bring the project through to successful completion. Items checked off below have been completed already or are currently underway. Preliminary Project Structuring • Site identification and selection • Concept-level project structuring and financial modeling Q • Education of client on applicable renewable energy incentives El • Preparation of grant paperwork and coordination with incentive staff El • Optimization for project size, ownership structure, and timeline El • Set up web-based project management platform and document repository • Selection of project team (capital lease group,solar installer) El • Preliminary site design and interconnection feasibility El Permitting and Interconnection Support • Preparation of Section 248 Permit (CPG) materials El • Advocacy for approval at Public Service Board, Department of Public ❑ Service,Utilities, REV • Coordination with State environmental and historic preservation offices ❑ • Coordination with GMP Field Engineer on interconnection approval El 110 lottnn Street 2nd Floor,Snite 2E 134nlingtan,VT 05401 niRce(802) 61-3023 mai inineenconeredevekopmentxorn eta&encareredevekipment.com awawt,rrrtan REM rveL1]AArel+fr I at NEW*ete eiveam-Dry eLr/P.m er41 -&nJCflT MANAne..,e,9T I eaw{n2tLTJDan Page 6 Project Financing • Assistance with selection of project financing L�( Construction • Oversight of site preparation and installation ❑ • Construction project management and task coordination, including preparation and delivery of regular project status reports ❑ • Coordination of system commissioning ❑ • Completion of project sign-offs and authorization to generate ❑ Operations and Maintenance • Assignment of meters to virtual net metering group and credit allocation ❑ • Assistance with coordination of project insurance ❑ • Set up of operations and management contract as needed ❑ • Assistance with public relations and press announcements for project ❑ • Set up of data monitoring system and associated educational opportunities ❑ Financial Overview and Process The Dorset Park Solar project finance structure combines substantial state incentives with an intrafund promissory note debt financing package,resulting in no net costs to the City of South Burlington to develop the array, and substantial cost savings as energy consumption is offset over the life of the project. The chart below shows how the projected revenues from the project exceed costs, even during the lease repayment period. $25,000 $300,000 $20,000 $250,000 $15,000 $200,000 [ llllllilim'lljJi: iIIIIII III $150,000 :c: 1� 5 $100,000 ita 1 2 3 4 5 6 7 8 9 1011 1213 1415 16 1718 19 20 2122 23 24 25 ism Annual Savings and Revenue Nies Annual Costs Cumulative Value Figure 2:Dorset Park Solar Annual Revenues and Costs Page 7 The annual savings and revenue presented in figure two comes from two different sources. The first is the net metering credits that Green Mountain Power will provide to the owner the array to offset their own demand. These credits include an offset of the non-demand residential rate (currently 14.7 cents per kWh) and a 6 cent per kWh solar adder. Therefore, for each kWh the array produces the City can expect to receive a credit of 20.7 cents to apply to an electricity bill. Encore's financial pro-formas use a conservative 3% long term nominal growth rate for energy prices. The second source of revenue is the sale of the renewable energy credits (RECs) that are generated by the array. RECs are tradable environmental attributes, which utilities and large customers can use to comply with Renewable Portfolio Standards (RPSs). Vermont does not have an RPS, but RECS from Vermont projects can be sold into other regional markets. The best of these currently is the New Hampshire Class II REC market, where RECS are selling in three-year contracts at$0.055/kWh. The Annual Costs in the figure are comprised of promissory note debt payments, maintenance costs, and insurance. When the promissory note is paid down in year 11, annual costs decrease sharply, and the cumulative value of the array (cumulative annual savings and revenues less cumulative annual costs over a 25 year project life) begins to increase much more rapidly. The process for securing project financing is already underway. Encore has worked with the City's Project Director and, indirectly, Chief Financial Officer, for this effort, our solar installer GroSolar, and Vermont's Renewable Energy Resource Center to secure a reservation in the Small Scale Renewable Energy incentive program. This program provides incentives of up to $97,500 to support Vermont municipalities and certain nonprofits to develop and own solar PV and other renewables. The Dorset Park Solar project has qualified for the maximum incentive. Funds for this program are completely allocated at this time,and we were fortunate to receive an incentive before the program filled. The RERC incentive reduces the net capital required to develop the project by$97,500 to $113,700. The next step in the process is to secure intrafund promissory note financing for the remaining cost. Encore had been working to structure a municipal capital lease for the project. A municipal capital lease is a financing tool available to municipalities with a strong financial track record. Capital leases are debt instruments, which allow a municipality to purchase an asset without going through a bond vote. Capital leases offer some important advantages for solar projects including competitive rates and flexible repayment terms and schedules. Based on current market rates, we were project that the City would be able to secure financing at 3% APR. During a recent meeting with the City's Project Director, City Manager and Chief Financial Officer, it was determined that the intrafund promissory note structure might offer better terms for the City. Instead of a 3% fixed interest rate,the intrafund promissory note 110 Main met 2 Suite 2E Burlington,VT 05401 office(802)B61-3023 crated infnatencoveredevelopinententa tiAtb reredeveI. purer com 6A13WhIF L'1-CL4 ALLLYCLDPMLTJT I RCNrotKelLC CMCACS'DevLt431a7MCNT PAOJCDT Maaki..4131CMCNT I IID writiLTdh1L! Page 8 can be secured at a 1% rate for the first three (3) years, with adjustments in years 4 and 7 based on certificate of deposit rates at those times. The City will coordinate the intrafund promissory note. Schedule of Payments -qszi.., v. .,a ...a dtv At Proposal Signing $ 15,000 At receipt of CPG $ 15,000 _ At Delivery of Product to Jobsite $ 83,700 At Commissioning $ 86,000 At Final Completion $ 11,500 Total $ 211,200 Note: Proposal Signing payment to be made by City of South Burlington. Payment will be reimbursed from the proceeds of the promissory note. All payments will be made directly from the note(covers first three payments)or incentive grant(covers final two payments). Budget Narrative The upfront project costs for Dorset Park Solar fall into three main categories. The first, Engineer Procure Construct (EPC), includes all of the costs for the direct design, construction and commissioning of the array itself, and will be the main responsibility of GroSolar, the solar installation contractor. This includes all the costs of shipping and storing the panels, designing the racking system and foundation, doing the site work and excavation, mounting the panels, and running electrical service from the point of interconnection up to the array. EPC costs account for roughly 85% of total project costs. Encore regularly sources EPC services for our own projects and for our clients, which helps us to stay current on pricing and get the best value from suppliers. The pricing from GroSolar, at roughly $3.10 per Watt installed is quite competitive. For example, Encore paid $3.83 per Watt on the larger Burlington Schools Solar project which we own and constructed with GroSolar as our EPC earlier this year. Another key cost category is Interconnection, which includes all costs associated with the systems and infrastructure that allow the project to connect to the electricity grid. On larger projects interconnection costs can be substantial, but for Dorset Park Solar the interconnection is simple and the infrastructure is mostly in place. Interconnection costs should account for roughly 2% of the total project costs. The last key cost category is Encore's Development Fee. A detailed description of the scope of services that will be performed as part of the development effort is included in an earlier section of this proposal. At roughly 9% of project cost, this development fee is in line with those for other projects of this Page 9 size. :k-',4-dinW.14*PThwAr.** 4-.W.-03VW act Engineer Procure Construct $186,300 Interconnection $5,000 Signage Design ($1K) $1,000 Development Fee $19,200 Total Project Costs $211,200 Encore will provide the services outlined in the budget table above on a lump sum basis. These estimates are provided for budgeting purposes only and do not include the $97,500 grant award which is paid directly to the installation contractor and results in a total lump sum payment by the City of$113,700. Thank you for the opportunity to submit this proposal for the Dorset Park Solar project. We look forward to working with the City of South Burlington on this innovative and exciting project,as well as others in the future. Sincerely, Accepted by: Chad Farrell Principal Encore Redevelopment LLC Proposal Attachments Encore Statement of Qualifications GroSolar Statement of Qualifications Project Financial Pro-forma 120 Wan Wert Flocrc,, lite 2E Rittiington,VT 05401 office 0302)861-3023 entad infoeencarteredevelopmentcomb encoreredeveitopmenicom siownici CLnte.AtIltVCLnPtiO47 I IIzn.rtwhatX.CONttRW GeV Li.:L3 PA C.FJT aA G J ran MANA.(SEW et4T i C Q7i su LTi 44 es City of South Burlington Promissory Note The City of South Burlington, South Burlington, Vermont, for value received promises to pay in lawful money of the United States to the South Burlington Enterprise Fund - Water Pollution Control, Vermont: **Up to One Hundred and Twenty Five Thousand Dollars ($125,000) To be paid back within 10 years with the first payment being on October 16, 2013 and the 10 yearly principal payments being of equal amounts. For the first three years of this note the interest payment shall be 1%. For the fourth yearly payment, and then again for the seventh yearly payment, the interest rate on this Note will be evaluated against the usual CD market rates at that time and either adjusted up or down based on the usual CD market rates at that time. Dated: South Burlington City Council BY: Robert Rusten, Treasurer Rosanne Greco, Chair Pam Mackenzie, Clerk Helen Riehle, Vice Chair Sandra Dooley Paul Engels South Burlington or a Majority Thereof r 10/19/12 City of South Burlington Accounts Payable Page 1 10:09 am Check Warrant Report # cingalls Unpaid Invoices For Check Acct 1(GENERAL FUND) From 10/23/12 To 10/23/12 Purchase Discount Amount Check Check Vendor Invoice Invoice Description Amount Amount Paid Number Date ENCORE ENCORE REDEVELOPMENT 10162012 1ST PYMT-DORSET PR SOLAR 15000.00 0.00 /--/-_ Report Total 15,000.00 0.00 0.00 • SOUTH BURLINGTON CITY COUNCIL To the Treasurer of CITY OF SOUTH BURLINGTON, We Hereby certify that there is due to the several persons whose names are listed hereon the sum against each name and that there are good and sufficient vouchers supporting the payments aggregating $ *•*«15,000.00 Let this be your order for the payments of these amounts. Rosanne Greco Sandra Dooley Paul Engels Helen Riehle Pam Mackenzie INTERIM BYLAW I. PURPOSE: Land development in the City in the recent past has eliminated much open space throughout the City, including land designated as primary agricultural soil. In addition, there are approximately 700 dwelling units approved under the Land Development Regulations, but not yet constructed. At the same time, there has been an overall decrease in the affordability of housing within the City. Burlington International Airport's Noise Compatibility Program and related programs have resulted in the purchase and removal from the market of more than 100 homes that are located near schools, parks, shopping centers and public transportation. This program is expected to remove from the market at least 100 additional homes located near the airport. Without any changes to the current City Land Development Regulations, these trends are unlikely to change. In October 2011, the City Planning Commission and Planning and Zoning Department hosted the Community Design Workshop to develop a new plan for the City Center and adjacent Williston Road area with the goal of adopting a Form Based Code-style of regulation for this and possibly other areas of the City. Two corridor studies, of Shelburne Road and of Williston Road, are also underway. In addition, the Planning Commission has established a committee to study, discuss and report to the Planning Commission on a more affordable type of housing known as "cottage housing". The Planning Commission is also in the process of a complete update of the City's Comprehensive Plan. As part of this update, the Comprehensive Plan may include as City goals support of sustainable agriculture, conservation of open space and promotion of housing for people of all incomes and stages of life. In light of the above, the purpose of this Interim Bylaw is to provide the City time to complete the above-listed work and necessary studies, review the results of the studies, the Form Based Code and the updated Comprehensive Plan;to determine whether additional studies are needed to plan for the development of the City in a manner that is consistent with the City's goals and objectives; and to prepare and adopt amendments to the Land Development Regulations that implement the City's goals and objectives. IL DESCRIPTION OF DISTRICTS AFFECTED: This Interim Bylaw shall apply to all Districts established and listed in Article 3.01(A)(1)-(4) of the South Burlington Land Development Regulations except for: A. Airport Industrial B. Airport C. Institutional Agricultural -North D. Queen City Park E. Lakeshore Neighborhood F. Municipal G. Park and Recreation H. Southeast Quadrant - Village Commercial I. Mixed Industrial and Commercial District South Burlington Interim Zoning Bylaw Adopted February 21,2012 1 J. Industrial and Open Space District III. LIMITATIONS ON LAND DEVELOPMENT: Within the areas affected by this Interim Bylaw, the following shall not be allowed: A. New Planned Unit Developments. B. New subdivisions. C. New principal buildings that require site plan approval. D. Alterations to existing principal buildings. E. Alterations to any other existing structures used for commercial or industrial purposes. F. Amendment of a master plan or any related site plans or plats that deviates from an approved Master Plan in one of the respects set forth in Article 15.07(D)(3)(a)-(e) of the South Burlington Land Development Regulations. IV. EXEMPTIONS: The provisions of Section III above notwithstanding, this Interim Bylaw shall not prohibit: A. Alterations of an existing single family dwelling provided that the cumulative alterations do not result in a total increase of more than 750 square feet to the building footprint and the building's square footage. B. Alterations of an existing two-family dwelling provided that the cumulative alterations to each dwelling unit do not result in a total increase of more than 750 square feet to the footprint of the portion of the building containing the subject dwelling unit and the dwelling unit's square footage. C. Alterations of any existing structures used for commercial or industrial purposes that do not result in an increase to either the building footprint or the structure's square footage. D. Development for which there is an approved Master Plan. E. Land Development on property owned by Highlands Development Company, LLC and JAM Golf, LLC on the eastern side of Dorset Street that is currently the subject of litigation in Docket Numbers 194-10-03 Vtec and 38-3-11 Vtec, should settlement of said litigation be carried out as intended and described in Planning and Zoning Director Paul Conner's memorandum dated November 23, 2011, and the land exchange be carried out as approved by the City of South Burlington voters on December 6, 2011. F. Amendments to site plans involving a principal permitted use, site plans involving an approved conditional use and site plans of planned unit developments, if the proposed amendment meets one or more of the following criteria, even if the proposed amendment results in or requires either or both a request for a waiver under Article 13.01(N)(2) of the South Burlington Land Development Regulations and a request for a landscaping credit under Article 13.06(G)(3) of the South Burlington Land Development Regulations: (1) Relocation of site improvements and/or accessory structures that have been previously approved, provided that such relocations do not alter the approved coverage for the site. South Burlington Interim Zoning Bylaw Adopted February 21,2012 2 - (2) Re-approval of plans if a permit issued by the Development Review Board has expired within the preceding 6 months and no changes or alterations of any kind are proposed, including those outlined in (4) below. (3) Approval of plans showing as-built adjustments beyond standard field adjustments, provided that such adjustments do not require the amendment of any condition of approval in the most recent findings of fact. (4) Minor alterations to an approved landscaping plan such as substitution of appropriate similar species or landscaping or hardscaping materials, provided that the total value of landscaping proposed in the amended plan is equal to or exceeds the amount approved by the Development Review Board. G. Amendments to site plans involving the enlargement of an existing building used for commercial or industrial purposes, if the proposed amendment meets the following criteria, even if the proposed amendment results in or requires either or both a request for a waiver under Article 13.01(N)(2) of the South Burlington Land Development Regulations and a request for a landscaping credit under Article 13.06(G)(3) of the South Burlington Land Development Regulations. The enlargement of the existing building used for commercial or industrial purposes must result in an increase in building area and/or impervious coverage totaling less than ten thousand (10,000) square feet or six percent (6%) of the overall site coverage, whichever is smaller. The cumulative total increase in building area and/or site coverage permitted through all amendments on any one lot shall not exceed ten thousand (10,000) square feet or six percent (6%) of the overall site coverage, whichever is smaller. V. DEFINITIONS: A. Words specifically defined in the South Burlington Land Development Regulations shall have the same meaning in this Interim Bylaw unless another meaning is clearly indicated. B. New Planned Unit Development shall mean any planned unit development for which a complete preliminary plat application had not been submitted to the South Burlington Planning and Zoning Department before December 31, 2011. C. New Subdivision: (1) For subdivisions classified as"minor", a new subdivision shall mean any minor subdivision for which a complete final plat application had not been submitted to the South Burlington Planning and Zoning Department before December 31, 2011. (2) For subdivisions classified as"major", a new subdivision shall mean any major subdivision for which a complete preliminary plat application had not been submitted to the South Burlington Planning and Zoning Department before December 31, 2011. D. New principal buildings that require site plan approval shall mean any principal building for which a complete site plan application had not been submitted to the South Burlington Planning and Zoning Department before December 31, 2011. VI. REVIEW OF APPLICATIONS South Burlington Interim Zoning Bylaw Adopted February 21,2012 3 The City Council may, upon application, authorize the issuance of permits for any type of development as a conditional use not otherwise permitted by this Interim Bylaw, after public hearing preceded by notice in accordance with 24 V.S.A. section 4464. The authorization by the City Council shall be granted upon a finding by the Council that the proposed use is consistent with the health, safety, and welfare of the municipality and the following standards. The proposed development shall not result in an undue adverse effect on any of the following: A. The capacity of existing or planned community facilities, services, or lands. B. The existing patterns and uses of development in the area. C. Traffic on roads and highways in the vicinity. D. Environmental limitations of the site or area and significant natural resource areas and sites. E. Utilization of renewable energy resources. F. Municipal plans and other municipal bylaws, ordinances, or regulations in effect. VII. EFFECT ON EXISTING REGULATIONS: This Interim Bylaw shall not repeal or alter any existing ordinances, regulations or bylaws of the City of South Burlington. This Interim Bylaw establishes restrictions that are in addition to those contained in any other City ordinance, bylaw or regulation. VIII. ENACTMENT PROVISIONS: This Interim Bylaw is enacted pursuant to the provisions of 24 V.S.A. section 4415 and the South Burlington Charter, is to be administered in the manner provided for in said section 4415, as amended from time to time, and shall be effective upon passage. AMENDMENT TO INTERIM ZONING PROPOSAL No later than the first Council meeting in October, 2012, Council shall evaluate the lZ Bylaw. At a minimum the evaluation will be based on the follow criteria: • Council's decisions on development proposals that came before Council. • Economic analysis of interim zoning, both the financial impact on the city budget as well as the financial impact on citizens, residents and businesses of South Burlington. • An economic analysis on: the types of development that cost the city more in services than revenue generated by that development;the types of development that cost the city no more in services than revenue generated by that development; and the types of development that generate more revenue to the city than cost in services generated by that development. This analysis to be called, "financial roadmap for future development within South Burlington. South Burlington Interim Zoning Bylaw Adopted February 21,2012 4 • An economic analysis on the costs of all services and infrastructure, including maintenance, upgrades, replacement, and expansion, based on the total development build- out as allowed under the current Land Development regulations. • An economic analysis of the associated costs of pollution control mitigation and cleanup of the environment and natural resources, including, air, water and land resulting from the total build-out as allowed under our current Land Development regulations. • Report of the Affordable Housing and Sustainable Agriculture Committees. At the March 19, 2012 staff will present a proposal to Council for discussion, possible modification and possible approval on: • The goal of an analysis on the financial impact to city budget of the current IZ bylaw and the goal of a "financial roadmap for future development within South Burlington" • Possible companies that can provide any or all studies • Estimate cost for studies • A proposed steering committee to oversee the studies • Membership • Authority • Roles At the March 19, 2012 former Councilor Knapp and Councilor Greco will each present a proposal to Council for discussion, possible modification and possible approval on their two subcommittees (Affordable Housing and Sustainable Agriculture). Each proposal will include: • Goal of subcommittee • Membership • Authority • Assistance expected from staff and/or consultants Adopted this 21'day of February 2012. South Burlington Interim Zoning Bylaw Adopted February 21,2012 5 5 Lyons Avenue South Burlington, VT 05403 October 22, 2012 Dear South Burlington Residents: Some members of our community have asked about the School Board's position on HowardCenter's plan to locate a medication assisted treatment facility (commonly referred as a Methadone Clinic) at 364 Dorset Street. Our Board did not approach the HowardCenter Methadone Clinic from a place of opposition. Instead, we felt that we have an obligation to our community to do due diligence whenever any issue comes to our attention that might impact our schools. Initially, we simply felt that we should learn about the proposal. We are well aware of the need for good treatment for people in our community who struggle with addictions. We know that they are not strangers. They include our neighbors, our friends, and in all likelihood for some of us, members of our own families. Although various members of the Board have had different experiences, none of us is totally unfamiliar with the difficulties of providing addiction treatment. In my own case, before I was elected to the School Board, I served 6 years on the board of a residential alcohol and drug treatment program, and was chair of that board. However, once we started to look into this situation, I for one began to have serious doubts about whether it is appropriate for a methadone clinic to be located so close to our middle/high school campus. As you may know, this site is within 500 feet from Frederick H. Tuttle Middle School, and in a path that many of our students take to participate in school related activities. We have a long history of working cooperatively with Howard Center as a partner, and we value that relationship. Unfortunately, the HowardCenter did not choose to reach out to our Board to communicate about its plan before finalizing it and applying for a zoning permit. At our request, HowardCenter representatives did attend two of our meetings to discuss its plan. Their presentations proved not to be reassuring. We learned, for example, that although the clinic will initially start by serving some 350 to 400 patients daily, the existing waiting list of persons in need of treatment suggests that it will quickly expand to serve some 1,000 patients. We learned that the renovation plan includes two full-time security guards for the current patient population, cameras and monitors, and daily review of those security tapes along with the installation of bullet-proof glass. We learned the some patients are not participating by choice, but are under a court order to do so. We learned that the recidivism rates are high. Although the Howard Center would not provide data on the frequency and type of security incidents which they have experienced, they did cite drug sales and discarded drug paraphernalia as two examples of incidents which have occurred at the current location. We also learned that, although crime rate is reduced for patients in treatment as compared to addicts who are not, the crime rate for those in treatment is higher than that of the general population. We learned that driving can be impaired, especially, during the induction phase of the treatment program and often when substances are combined, a condition for which patients are screened for at the clinic. Treatment is subsequently refused to those patients. And we learned there are a certain number of problems associated with some methadone patients, many of which occur outside of the treatment facility. We asked the HowardCenter about its traffic and security plans, but our questions were not answered. However, a representative of the HowardCenter did suggest that questioning the Center's plans reflected bias against its clients and implied that it might respond to our concerns with a discrimination suit. We asked the HowardCenter about other appropriate locations for a clinic in South Burlington. The medical office complex at Tilley Drive was mentioned, but we were advised that the bus service to that location was not as good as that to the location at 364 Dorset Street. Although we had not come to a final conclusion about whether we should ultimately oppose the clinic, on the last day when it remained open for challenge, we filed an appeal of the HowardCenter's zoning permit in order to preserve our ability to contest it. Instead of providing us the information we requested, the HowardCenter responded by moving to dismiss our filing, challenging our right to appeal and arguing that denying a permit would violate the Americans with Disabilities Act. Our attorney repeated our unanswered questions and was advised that during our appeal our questions would not be answered. We felt that it was appropriate to invite members of our community to comment on the proposed clinic, not only to assess public opinion, but also to benefit from whatever information members of our community might have to offer. Given what I had already learned, I entered the meeting with a healthy skepticism about whether the Clinic would be appropriately located so close to our Middle/High School campus. That said, as I believe deeply that addiction treatment is very important, I did not want to take a position without understanding the real facts. Discussion at our public meeting on the evening of October 10, 2012 helped me and my fellow Board members build such an understanding. It is true that there were a very few insensitive comments at the public meeting. Overall, I was very proud that the members of our community who spoke were compassionate about the need for such a clinic in South Burlington, even though they largely agree that it should not be located next to our schools What was more important to me than the dominant public opinion was the actual experience of persons in our community with the existing clinic. It was clear from persons in a position to know that there are some serious problems associated with the existing clinic. Those comments verified my expectation that while a very high percentage of methadone clinic patients will create absolutely no problems by being treated in close proximity to our schools, a small percentage are indeed likely to cause problems with our students. We understand that there is a study suggesting that there is no increase in crime associated with the location of a methadone clinic. However the study is of rather limited relevance to our situation, since the sites studied were in inner city Baltimore, which has one of the highest rates of opiate use in the country, and where the intrinsic crime rate is far higher than at our location. More important, I am very much inclined to be guided by experience of people who have seen problems first hand and who I know and trust, some of whom are themselves health care providers. The conclusion we have been drawn to during by our review, is that the location of this clinic in such proximity to one of our community's most vulnerable populations does create new and higher risk to our students. At our October 10, 2012 meeting we adopted a resolution opposing the placement of the Clinic at 364 Dorset Street, asking the HowardCenter Board to withdraw its application, and authorizing continued legal action to prevent a Methadone Clinic from being established at that location. You can find the text of our resolution at: http://sbsd.schoolfusion.us/modules/groups/homepagefiles/cros/483095/File/NEWS% 20on%20MAIN%20PAGE/Resolution.pdf?sessionid=9fbb9b997f930b9feaea423abd4f22d4 In the end, our Board is accountable to the voters for the welfare of our school community. It must be acknowledged that, given their numbers and their ages, our students represent a large and vulnerable population. On balance, and based on what I know now, I do not agree that it is appropriate to locate the clinic at 364 Dorset Street As an individual member of the Board, I said at one of our meetings attended by HowardCenter representatives, that if I was persuaded that there was no other appropriate location in our community for such a clinic, I would support the proposal to place it at 364 Dorset Street. I have not been persuaded. I think it is fair to say that even the HowardCenter implicitly acknowledges that there are some risks associated with the clinic. If that is true, and if there are other appropriate locations in South Burlington for the clinic, we simply should not impose those risks on South Burlington's children when we can attain the clinic's benefits without doing so. In the circumstances, it is clear to me that I must oppose the clinic. Thank you again for your interest in this subject. Richard T. Cassidy Chair, South Burlington School Board Office telephone: (802) 864-6400 Home telephone:802-864-8144 email: rcassidy@hoffcurtis.com home email:rtcassidy@gmail.com Resolution Concerning the HowardCenter Methadone Clinic WHEREAS,the South Burlington School Board recognizes the need for treatment options for opiate addiction in Vermont and supports the need for a HowardCenter medication assisted treatment facility ("Methadone Clinic"); and WHEREAS,the location of the proposed Methadone Clinic at 364 Dorset Street, South Burlington is within 500 feet of Frederick H. Tuttle Middle School and 1,000 feet of South Burlington High School (including instructional areas, student parking, and common walking paths); and WHEREAS, it appears that a HowardCenter Methadone Clinic could be located in or near South Burlington without being in close proximity to public school facilities; and WHEREAS,the proposed Methadone Clinic location will currently serve 350-400 clients daily, leading to a significant increase in automobile and bus traffic in the area that has not been adequately addressed by the HowardCenter, particularly during early morning and midafternoon times; and WHEREAS, the proposed Methadone Clinic location will employ two security guards and utilize security cameras reviewed daily to address the safety and security issues recognized by the HowardCenter; and WHEREAS, it appears that the HowardCenter may expand the census at the proposed Methadone Clinic to serve 1,000 clients, with over 500 additional individuals requiring daily treatment already on a waiting list, but has not indicated the additional steps it will take to address traffic and security issues at the 364 Dorset Street location; and WHEREAS, the HowardCenter has not adequately addressed the Board's legitimate concerns about the increased risk that the Methadone Clinic poses to the safety of our students; THEREFORE, BE IT RESOLVED, that the South Burlington School Board opposes the location of the HowardCenter Methadone Clinic at 364 Dorset Street in such close proximity to Frederick H. Tuttle Middle School and South Burlington High School; and BE IT FURTHER RESOLVED,that the South Burlington School Board calls upon the HowardCenter to withdraw its plan to establish a Methadone Clinic at 364 Dorset Street, South Burlington and; BE IT FURTHER RESOLVED, that the South Burlington School Board instructs and authorizes its Superintendent to take all reasonable and appropriate steps, including legal action, within the District's authority to prevent a Methadone Clinic from being established at 364 Dorset Street, South Burlington.