HomeMy WebLinkAboutAgenda - City Council - 12/11/2012 AGENDA
SOUTH BURLINGTON CITY COUNCIL
City Hall
575 Dorset Street
SOUTH BURLINGTON, VERMONT
Regular Session 5:00 p.m. (Continued from Nov. 20th) Tuesday, Dec. 11, 2012
1. Agenda Review: Additions, deletions or changes in order of agenda items —consider amending the
agenda to add the appointment of Library Trustees.
2. *** Continue, from November 20`h, Discussion, and Updating of City Council 2012 Priority Tasks
established in April (City Councilors and Staff).
3. *** Discuss/Review Council procedures (City Councilors and Staff).
4. Interim Zoning Steering Committee (IZ Committee Chairs, Councilors and Staff)
a. *** Update from Committee Chairs.
b. Protocols regarding staff and committee responsibilities.
c. Consider extension of consultant contracts for Affordable Housing and Sus/Ag —the current
deadline for both is February 15, 2013. The committees and consultants have discussed the
need for a modest amount of additional time.
5. Follow-up to joint City Council/Planning Commission meeting (Councilors and Staff).
a. *** Discuss PC LDR issues per Paul Conner memo of 11/9/12.
b. Attending each others' meetings?
6. Comments from the public on items not related to the agenda.
7. Other Business
8. Consider entering executive session to discuss personnel, contract negotiations and litigation.
Respectfully Submitted:
Sanford I. Miller
City Manager
*** Attachments Included
South Burlington City Council Meeting Participation Guidelines
City Council meetings are the only time we have to discuss and decide on City matters. We want to be as open and
informal as possible; but Council meetings are not town meetings. In an effort to conduct orderly and efficient
meetings,we kindly request your cooperation and compliance with the following guidelines.
1. Please be respectful of each other(Council members, staff, the public).
2. Please raise your hand to be recognized by the Chair. Once recognized please state your name and address.
3. Please address the Chair and not other members of the public, staff, or presenters.
4. Please abide by any time limits that have been set. Time limits will be used to insure everyone is heard and
there is sufficient time for the Council to conduct all the business on the agenda.
5. The Chair will make a reasonable effort to allow everyone to speak once before speakers address the Council a
second time.
6. The Chair may ask that discussion be limited to the Councilors once the public input has been heard.
7. Please do not interrupt when others are speaking.
8. Please do not repeat the points made by others, except to briefly say whether you agree or disagree with others
views.
9. Please use the outside hallway for side conversations. It is difficult to hear speaker remarks when there are
other conversations occurring.
Public Sign- In
Dec 11 , 2012 City Council Meeting
Please Print
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SOUTH BURLINGTON CITY COUNCIL
AGREED-UPON PROCEDURES
MAY 2012
To assist in accomplishing City business, we-agree to the following guidelines.
A. Regarding City Councilor conduct at City meetings, we will
1. Raise our hands and wait to be acknowledge by the Chair
2. Not interrupt whomever is speaking
3. Refrain from side conversations and remarks
4. Speak only once on a topic until all other Councilors have had the
opportunity to speak
5. Use motions, and seconds for all action items prior to voting
6. Empower the Chair to rule on all procedural matters unless over-ruled by
a majority of the Council
7. Make all decisions by majority vote
8. Refrain from using cell phones (voice or text) during meetings
B. Regarding City Councilor conduct outside of meetings, we will
1. Maintain confidentiality on all matters discussed in executive session
2. Contact the City Manager and Deputy City Manager only on matters
needing clarification
3. Refrain from contacting other City staff
4. Refrain from tasking any City staffer, including the City Manager and
Deputy (tasking of the CM and DCM is done only by majority vote)
5. Refrain from contacting any appointed officials to include, the City
attorneys and auditors
C. Regarding City Council Agendas,
1. The Chair and City Manager prepare it
2. At the end of each meeting, Councilors may suggest items for subsequent
meetings. These will be placed on a subsequent agenda provided that
they are approved by a majority of the Council
3. No new items will be introduced or added to the agenda on the day of the
meeting (unless they are urgent and time sensitive)
4. Written copies of any issue/proposal/resolution, etc., will be provided to
each Councilor at least a day in advance of the meeting
D. Regarding the location of meetings
1. City Council meetings will continue to be held in City Hall
2. Town forums—not City Council meetings—will be held at area schools on
area-relevant topics
E. Regarding public participation guidelines at City meetings (see attached)
F. Regarding the relationship to City boards, commissions, committees, liaisons
1. Joint sessions with the Development Review Board should occur annually
2. Joint sessions with the Planning Commission should occur at least semi-
annually
3. Representatives of these groups are expected to be present at City
Council meetings when items in their area are discussed
4. Annual written reports are required from all City appointed groups
5. Routine attendance at City Council meetings are expected from all
appointed liaisons and representatives
6. The current appointment process/criteria/qualifications will be evaluated
during the next appointment cycle
G. Regarding interacting with the media, responding to residents, and the use of
social media
1. The City Manager or the Chair will be our official spokespersons with the
media and residents
2. The use of print and social media will be discussed as part of our
communications priority
H. Regarding the evaluation of the City Manager
• We will develop a process and time frame
I. Regarding fiscal responsibility
• We will make every effort to have money budgeted before authorizing
expenditures
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PRIORITY AND WORK TASKS IMPLEMENTATION STEPS TIME FRAME STAFF COST
III. AIRPORT AND RELATED ISSUES
A. Work on Noise Issues—including Part 150
update and alternative uses for NCP and
AIP dollars
B. Participate on Airport Strategic Planning
Commission
C. Communicate with our Airport Commission
member
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D. Analyze and discuss modifying the
Acquisition and Demolition Program
E. Look at Other Information—VTANG
F. Review the Final EIS Regarding F-35a Basing
Decision
IV. TRANSPORTATION ISSUES
A. Look at whether to expand Complete
Streets
B. Work with Recreation Pathways Committee
on Bike Path Issues such as Connections
C. Conduct Shelburne Road corridor study
D. Work on 1-89 Exits 12B, 13, 14N
E. Look at Intermodal Transportation Facility
F. Determine overall City transportation
strategy
City of South Burlington City Council Priorities-Fall 2012 13
PRIORITY AND WORK TASKS IMPLEMENTATION STEPS TIME FRAME STAFF COST
V. ORDINANCES AND CODE ENFORCEMENT
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A. Research potential codes to adopt
B. Understand the City's range of authority in
code enforcement
C. Determine what would be required for City
resources for any code enforcement
initiative to be considered for adoption
D. Update ordinances
E. Consider a littering ordinance
F. Consider codification of City ordinances
G. Consider anti-idling ordinance
H.Consider anti-pesticide ordinance
VI. RAILROAD CROSSINGS
A. Determine what the City might do
B. Determine what the City can do
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C. Determine what the City is/will be ! j
obligated to do j
City of South Burlington City Council Priorities-Fall 2012 1 4