HomeMy WebLinkAboutAgenda - City Council - 01/04/2010 Ii
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burii-noto
Charles E. Hatter, City Manager
AGENDA
SOUTH BURLINGTON CITY COUNCIL
CITY HALL CONFERENCE ROOM
575 DORSET STREET
SOUTH BURLINGTON, VERMONT
REGULAR MEETING 7:00 P.M. MONDAY, January 4, 2010
1) Comments and Questions from the public (not related to the Agenda).
2) Announcements and City Manager's Report.
3) Presentation from Burlington International Airport and Greyhound Lines to discuss potential relocation of
bus terminal to Airport.
* 4) Presentation from South Burlington Energy Committee on grant application for weatherization of buildings
and installation of solar trackers on City land; consideration of approval of grant submitted to Regional
Planning Commission.
* 5) Presentation from Vermont Sustainable Heating Initiative (VSHI) regarding biomass energy production;
Tom Tailer; request for grant application approval.
* 6) Consideration of approval of design/construction services for US Route 2- 3rd Eastbound Land/ 1-89 Exit
14 Improvements; Stantec Consulting Services, South Burlington, VT
7) Continued discussion of City Manager selection process; Appointment of City Councilor to serve on first-
phase committee.
*
8) Review of Development Review Board agenda for January 5, 2010.
* 9) Review and approve minutes from regular City Council meeting held on Dec. 14, 2009.
10) Sign disbursement� u orders.
* (0 V--
11) Consider entering executive session to discuss real property acquisition.
12) Adjourn
Respectfully Submitted:
-Charles Hafter, City Manager
575 Dorset Street South Burlington, VT 05403 fel 802.846.4107 fax 802.846.4101 www.sburl.corn
L401
south
Charles E. Hafter, City Manager
December 30,2009
Chair and City Council
South Burlington, VT 05403
Re: Consideration of approval of design/construction services for US Route 2-3rd
Eastbound Lane/I-89 Exit 14 Improvements; Stantec Consulting Services, South
Burlington,VT
To All Members:
The 3rd Eastbound Lane on Williston Road at Exit 14 project has advanced to the design
and bidding phase. This is the project formerly known as Staples 3rd Lane.
The project is being managed by the City under the VTRANS program designated as the
LTF (Local Transportation Facility)program. The City has selected a project manager
for the project previously; this is Lamoureux& Dickinson,Andy Rowe. Mr. Rowe has
conducted the required federal/state bidding process to choose a design engineering firm.
The selected firm is Stantec Consulting Services, Inc., 55 Green Mountain Drive, South
Burlington, VT 05403. The City has had excellent experiences with this firm.
Their Scope and Fee proposal is attached.
The project is funded 90%with a federal earmark and 10%local share. I have negotiated
an agreement with the City of Burlington and the University of Vermont to fund 2.5%of
the local share each, leaving South Burlington with a 5% share. Thus,the contract price
of$390,366 will require a city outlay of$19,518 which will come from Highway Impact
Fees.
Please authorize my signature on the final contract.
Sincerely,
Charles Hafter
575 Dorset Street South Burlington, VT 05403 tel 802.846.4107 fax 802.846.4101 www.sburl.com
South Burlington STP 5200(18)
U.S. Route 2 — 3rd Eastbound Lane / 1-89 Exit 14 Improvements
This project involves widening US Route 2 on the north side (along the frontage of the Sheraton and
UVM parcels) to accommodate a third eastbound lane. The project also includes improvements to the
US Route 2 / Staples / Sheraton and 1-89 southbound off ramp signalized intersections.
Statements of Qualifications (SOQ's) from qualified engineering firms for the design and permitting of
this project were requested on October 19. SOQ's were received from Stantec, CLD Consulting
Engineers, Hoyle Tanner, and Ruggiano Engineering on November 12th. The Selection Committee
(consisting of Bruce Hoar, Craig Plumb, Ande Deforge-VTrans, Bob Penniman-CATMA, and Andy
Rowe-L&D) met on November 20th to review and rank each submittal. The Committee agreed that
Stantec had the highest ranking SOQ. Stantec was invited to prepare a detailed scope of work and
then a fee proposal for the project. The Committee met with Stantec on December 11th and 18th to
review, discuss, and revise the scope of work and fee proposal.
The Committee now presents the scope of work and fee proposal dated December 22, 2009 for the
City Council's consideration.
Stantec's fee proposal = $390,366
Stantec's proposed schedule has construction bid advertisement in late 2011 /early 2012.
Stantec Consulting Services Inc.
55 Green Mountain Drive
South Burlington VT 05403
Tel:(802)864-0223
Fax:(802)864-0165
December 22, 2009
Andrew Rowe, PE
Municipal Project Manager
Lamoureux & Dickinson
14 Morse Drive
Essex Junction, VT 05452
Dear Andrew and Committee Members:
Reference: South Burlington STP 5200(18)
Scope and Fee Proposal
We are pleased to submit our Scope Proposal and Fee Estimate for your review and processing. This has
been revised to address the comments provided at our meeting of last Friday (11/18/09).
The following summarizes the revisions made to the written scope and labor hour estimate:
• Project Description: Wording revised to note that the work on a stormwater treatment facility may
include modifications to an existing.
• Stormwater Treatment: Wording revised to identify we will attend one project meeting on
stormwater treatment alternatives.
• Conceptual Plans: Wording revised to include Erosion Protection/Sediment Control Plans.
• Resource Identification: Wording revised to reflect additional research needed on north side as
previous scope assumed widening on south side.
• Preliminary Plans: Quantity sheets expanded to identify all sheets included.
• Cost Estimates will utilize VTrans Estimator Bid Histories supplemented by additional bid histories.
• Subsurface Investigations: Wording revised to assume the project will provide traffic control
instead of the City for this work.
• Bid Advertisement: Wording added that there will be a pre-bid meeting and Stantec will attend.
• Questions during Bidding: Wording revised to reflect two (2) bid addendums.
• Phase C—Construction Services: This scope had been added as requested.
• Phase A—Cost Estimate: Added EPSC Plans to Conceptual Submittal, evaluated and revised
effort to develop the general plans and profiles, added Hartgen Associates cost to provide the
additional archeological historical review identified in the Revised Scope.
Sta
December 22,2009
Page 2of2
Reference: South Burlington STP 5200(18)
Scope and Fee Proposal
• Phase B—Cost Estimate: Evaluated and revised effort to develop the general plans, revised
wording to reflect"Updated EPSC Plans"since initial development is at Conceptual Submittal,
evaluated effort and revised Final and Contract Plans, revised assumed number of meetings for
coordination.
These revisions have resulted in a proposed fee estimate of$390,366. This includes a Stantec labor cost
reduction of Phase A and B services and the addition of Phase C services as requested.
If you have questions or require additional information, contact our office. We look forward to working with
you toward a successful project for the City of South Burlington.
Sincerely,
STANTEC CONSULTING SERVICES INC.
/yam
Gary A. Santy, PE
Principal, Transportation
Tel: (802)864-0223
Fax: (802)864-0165
gary.santy@stantec.com
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SOUTH BURLINGTON STP 5200(18)
US ROUTE 2—3RD EASTBOUND LANE/ 1-89 EXIT 14 IMPROVEMENTS
SCOPE OF WORK
December 22, 2009
PROJECT DESCRIPTION
The project is for the addition of a third US Route 2 Eastbound lane in South Burlington. The
project limits extend from the US Route 2/ East Avenue /Spear Street intersection
approximately 1,300 feet easterly along US 2 just beyond the 1-89 southbound on-ramp. This
limit provides for the required alignment transitions. Specific improvements include:
• Widening US 2 approximately 16 feet on the north side (UVM/Sheraton side) from the
jughandle to 1-89 southbound off-ramp.
• Extending the Burlington Main Street bike facilities to the 1-89 ramps using 5-foot wide
shoulders.
• Minimizing impact to adjacent properties.
• Replacing existing signal systems at the US 2/Staples/Sheraton intersection, including a
protected pedestrian phase, countdown timers, and coordination capabilities with
adjacent signals.
• Installing new street lighting.
• Relocating impacted underground utilities.
• Constructing or modifying a stormwater treatment facility.
• Providing landscaping.
The project limits and elements are depicted in the June 2009 project scoping report.
DEVELOPMENT OF PROJECT
I. Phase A— Project Definition Phase
A. Conceptual Design
1. Monthly Coordination Meetings
Stantec will develop a meeting agenda, attend the meetings and document the
meeting through distributed meeting notes. It is assumed 6 coordination meetings
are required during this phase.
2. Design Criteria /Typical sections
Stantec will develop and submit design criteria and typical sections for approval,
prior to the formal completion and submittal of the conceptual plans. This will
confirm lane, shoulder, and bike lane sidewalk and green strip widths, and the
typical limits of roadway excavation and construction. It is assumed the pavement
design will be compatible with the existing pavement thickness and a structural
pavement design will not be required.
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SCOPE OF WORK
SOUTH BURLINGTON STP 5200(18)
US ROUTE 2 -3RD EASTBOUND LANE/1-89 EXIT 14 IMPROVEMENTS
Stant&
3. Existing Utilities
Stantec will contact utility owners to confirm the location of their existing utilities
and discuss the impact of this project relative to their utilities and to try to identify
potential or known conflicts with existing utilities and recommend possible ways of
resolving those conflicts.
4. Stormwater Treatment
This task is to establish the stormwater treatment facilities for the project. Stantec
will meet early with the City, ANR, and VTrans. Determining the stormwater
treatment design will include the following:
a. Documenting existing systems and drainage areas.
b. Developing treatment design criteria for"impaired watershed".
c. Develop stormwater runoff for proposed project and sub areas.
d. Meet with VTrans and City followed by ANR to review existing and proposed
conditions and confirm treatment approach and potential alternatives to
evaluate.
e. Develop and evaluate stormwater treatment alternatives and submit for
review including cost estimates.
f. Attend a project meeting to determine selected treatment alternative.
5. Construction Traffic Control
This task will confirm the traffic control scheme needed to construct the proposed
widening. Stantec will develop sketch plans and typical sections depicting limits of
construction for each phase and area of proposed traffic. It is assumed permanent
lane closures will be allowed for one lane during construction. A traffic analysis
closing one westbound lane will be conducted and results summarized.
6. Base Mapping
Stantec, working with Vermont Survey and Engineering, will extend the survey
limits on the north side to include 100 feet depth of the Sheraton property. This
task includes editing the existing base mapping to include topo text and format
meeting VTrans standards and resolving and editing the existing utility information
to agree with field information and as-builts.
7. Landscape Alternatives
Stantec will meet with project stakeholders to solicit input on landscaping. This will
include a field review. Stantec will then develop and submit two alternative
landscaping plans, with and without a green strip between the curb and sidewalk.
Stantec will meet with project stakeholders, solicit comments and then revise the
plan to incorporate comments and establish the preferred plan.
8. Street Lighting Alternatives
This task is to determine the preferred lighting fixture and extent of lighting for the
project. Steps to do this will include:
a. Develop the design criteria and circulate for review and approval.
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SCOPE OF WORK
SOUTH BURLINGTON STP 5200(18)
US ROUTE 2 -3RD EASTBOUND LANE/1-89 EXIT 14 IMPROVEMENTS
.I
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b. Meet with stakeholders to establish the three alternative lighting schemes.
c. Analyze the three alternatives to establish the lighting spacing,
d. Develop costs for the three alternatives.
e. Submit the results in memo form and review at the monthly coordination
meeting to select the preferred alternative to pursue in conceptual design.
9. Conceptual Plans
Using the results of the above tasks, Stantec will develop a conceptual plan set for
review and comment. The conceptual plan set shall consist of title page, typical
sections, construction plans and profiles, conceptual drainage layout, conceptual
traffic control, erosion protection and sediment control plans, cross sections,
quantities and cost estimate. These plans will be submitted for review. Prior to
submission, Stantec will perform a QA/QC review utilizing the VTrans plan
checklist. The plans, quantities, estimate and special provisions will be submitted
for review. It is assumed 16 full-size, 4 half-size and a PDF version will be
provided.
Stantec will compile comments, develop draft resolutions and meet with the project
committee to finalize resolutions.
10. Property Owner Visits
Stantec will schedule, coordinate, attend and document property owner visits.
Comments will be discussed with the City and considered in the development of
preliminary plans. It is assumed no changes to the typical section, alignment and
roadway widths will be required.
11. Public Hearing
a. Hearing Plans / Conceptual Plans
Stantec will revise the conceptual plans as needed before going to a hearing.
It is assumed only minor revisions are necessary. Using the conceptual
plans, Stantec will develop hearing plans and handouts for the City's review.
Comments will be incorporated to finalize the plans and handouts.
b. Hearing
One public hearing will be scheduled and advertised by the City for the
purpose of receiving suggestions and recommendations from the public
regarding the proposed project.
Stantec will solicit the property owner name and addresses from the City.
Stantec will provide meeting notes documenting the public comments.
Stantec will develop comment resolutions, document decisions and revise
plans. It is assumed there will be no substantial revisions to the alignment
and typical.
B. NEPA Documentation (CE) Approval
The CE environmental analysis sheet and other appropriate documents will be updated
by Stantec with current information and sent with a cover letter to City for approval and
processing through VTrans and FHWA.
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SCOPE OF WORK
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Stantee
It is assumed Section 106 resources are not within the project area and a determination
of effect on those resources done by VTrans and Stantec will coordinate.
It is assumed Section 4(f) resources are not to be used or acquired for project purposes
and a Section 4(f) document will not be needed.
It is assumed much of the resource identification and impact evaluation for historic and
archeology is completed. Additional resource identification is limited to the area
between US 2 and the Sheraton building and the northern 1-89 ramp gore area. In the
instance the stormwater treatment facility or other facilities are located in an area that
beyond these limits, and no resources have been identified, this work would be done by
amendment.
II. Phase B — Project Design
A. Preliminary Plans
Stantec will develop preliminary design plans consisting of the following:
• Title page (1 sheet)
• Index of sheets /stds. (1 sheet)
• Typical sections (2 sheets)
• Tie sheet (1 sheet)
• Quantity sheets (10 sheets) (Includes quantities, drainage, earthworks, item
detail)
• General plans/ profiles (6 sheets)
• Curb Tie /alignment plans (4 sheets)
• Drainage/stormwater management plans. (8 sheets)
• Erosion Protection /Sediment Control plans/details (6 sheets)
• Lighting plans. (6 sheets)
• Landscaping plans. (4 sheets)
• Miscellaneous details (3 sheets)
• Utility relocation details. (5 sheets)
• Signs / pavement markings. (8 sheets)
• Signal plans. (4 sheets)
• Bus shelter details. (1 sheets)
• Retaining wall plans and details. (1 sheet)
• Traffic control plans. (8 sheets)
• Cross sections. (15 sheets)
• Quantity calculations/estimate
• Draft special provisions
Stantec will calculate the quantities for the various pay items and develop a construction
cost estimate using Estimator software and VTrans unit pricing database supplemented
by additional bid histories. A draft of the special provisions for pay items not covered by
VTrans Standard Specifications will be developed and provided for review. It is
assumed these will be limited to 10 items.
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SCOPE OF WORK
SOUTH BURLINGTON STP 5200(18)
US ROUTE 2 -3RD EASTBOUND LANE/I-89 EXIT 14 IMPROVEMENTS
Ranter.
Prior to submission, Stantec will perform a QA/QC review utilizing the VTrans plan
checklist. The plans, quantities, estimate and special provisions will be submitted for
review. It is assumed 16 full-size, 4 half-size and a PDF version will be provided.
B. Subsurface Investigation
Stantec will develop a boring request and submit to the boring contractor. It is assumed
15 borings will be required. These are for the overhead sign foundations, one retaining
wall, mast arms, and stormwater facilities. A foundation recommendation will be
developed for the overhead sign foundations and one retaining wall.
If the boring logs indicate the presence of contaminated soils, Stantec shall provide this
information to the City to determine what, if any, action is necessary.
It is assumed traffic control officers are needed, and Stantec will provide them.
C. Environmental Permits
Stantec will develop the applications for a Construction General Permit and a
Stormwater operational permit. These will be submitted with the available existing
documentation and plans for review. Upon receipt of comments, Stantec will incorporate
comments and submit final application to the City for processing with ANR.
D. ACT 250
This municipal project is less than 10 acres and will not require an Act 250 permit.
Stantec will seek a jurisdictional determination for this from the District Environmental
Commission. Two adjacent properties (UVM and Sheraton) have existing Act 250
permits. Stantec will obtain and review existing permits with the District Environmental
Commission and develop and submit an application for a minor amendment to these
existing Act 250 permits. In the instance a public hearing or meetings are required,
these would be an additional service.
E. ROW Plan Development
1. Title Research /Abstracts
Stantec will research City land records and provide a copy of the current owners'
deed and encumbrances. It is assumed this will be done for two properties.
2. ROW Plans
Using the approved preliminary plans, Stantec will develop preliminary ROW plans
showing the proposed acquisition lines. Acquisitions will also be summarized in
tables, an internal QA/QC review performed, and submitted for review. Once
reviewed, comments will be incorporated and a preliminary ROW plans provided to
the appraiser for their use.
Stantec will use this information to develop draft deed documents for the City's
attorney's use in finalizing the deed documents and recording them with the City
land records. Any revisions to the deed document during the property owner
negotiations will be done by the City.
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SCOPE OF WORK
SOUTH BURLINGTON STP 5200(18)
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:; ..: Stantec
Once the property transitions and negotiations are completed, Stantec will update
the ROW plans to reflect final acquisitions.
F. ROW Acquisition
1. Necessity
Stantec will develop a necessity plan roll for the Necessity Hearing. Stantec will
prepare testimony regarding the technical aspects of the project and project
description. The testimony and plan will be submitted for review. Comments
received will be incorporated. Stantec will attend a Necessity Preparation Meeting
and the Necessary Hearing. It is assumed the City will lead the Hearing and
testimony.
For the temporary rights associated with the Champlain Farms, Spillane's Mobile
Station, and Staples, Stantec will work with VTrans ROW and the City to develop a
valuation for the temporary rights.
2. Appraisals
Stantec's subcontractor, Keller and Associates, shall develop appraisals for two
properties: UVM and the Sheraton. These will be submitted for review.
It is assumed no adjustments to the appraisals and no before and after appraisal
will be necessary. To support the appraisals, it is assumed Stantec will develop
"cost-to-cure" estimates for five items.
3. Negotiations
The City will be the negotiator for the needed acquisitions. Stantec will provide
support describing the acquisitions and the project during these negotiations. It is
assumed five (5) two-hour meetings are required. Documentation of the
negotiations will be done by others.
4. Compensation
It is assumed no compensation hearing will be needed and acquisitions will be
resolved during negotiations.
5. Acquisition
The filing of deeds with the City land records will be completed by the City.
G. Final Plans
Stantec will incorporate comments from preliminary plans, utility relocations, and
property owner negotiations on the final plans.
1. Special Provisions
Stantec will update the special provisions to include comments and additional
items such as utility coordination.
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SCOPE OF WORK
SOUTH BURLINGTON STP 5200(18)
US ROUTE 2 -3RD EASTBOUND LANE/1-89 EXIT 14 IMPROVEMENTS • Stantec
2. Utility Agreements
Stantec will draft a utility agreement for three (3) utility owners. The City will review
and finalize document for their use in seeking the utility signatures.
3. NEPA Re-evaluation
It is assumed a NEPA re-evaluation will not be required.
4. Utility Clearance and Design Certificate
Stantec will provide a memo indicating arrangements have been made with the
affected utilities and the design meets current standards.
5. Bid Documents
Stantec will develop a draft project manual with the contract "Front End"
documents such as invitation to bid, bid form, bidders instructions, bond form, etc.
6. Quantities and Estimate Update
To reflect changes to the final plans, Stantec will update the quantities and the
construction cost estimate.
7. QA/QC
Stantec will perform an internal review of the final plans and documents prior to
submissions using the VTrans final plan checklist.
8. Submissions
Stantec will submit 16 full-size and 4 half-size and a PDF file(s)for review.
9. Comment Resolution
Stantec will summarize the written comments, develop draft resolutions, and meet
with the City to finalize.
H. Contract Plans/ Bidding Services
1. Contract Plans
Stantec will revise the plans based on Final Plan review comments.
2. Bid Documents
Special Provisions / Estimate
Stantec will revise the bid documents, special provisions, and estimate based on the
Final Plan package review comments.
3. QA/QC
Stantec will perform an internal review of the changes made to the final plans,
documents, and estimate.
4. Bid Advertisement
Stantec will develop a Bid Advertisement for the City's review. Comments will be
incorporated and a revised version will be provided to the City for public posting.
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SCOPE OF WORK
SOUTH BURLINGTON STP 5200(18) 166 '
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Stanitec
It is assumed a contract document service will be used for the plan purchase and
distribution. Stantec will coordinate these services.
Stantec will attend the prebid conference.
5. Questions during Bidding
Stantec will address written comments during the bidding phase. These will be done in
writing and distributed. It is assumed two (2) addendums during the bidding will be
required. Stantec will prepare the addendum for the City's review and distribution by the
contract document service provider.
6. Construction Bids
Stantec will review the received bids for responsiveness and accuracy. Stantec will also
analyze the bids for consistency and reasonableness. The results will be provided in a
spreadsheet comparing the results to the construction cost estimates.
I. General Tasks
1. Coordination Meetings
During Phase B, it is assumed 12 coordination meetings will occur and Stantec will
attend and document these meetings. Meeting minutes will be distributed.
2. Progress Reports
With each monthly invoice, Stantec will provide a progress report indicating work
completed, anticipated work next month, and any outstanding items.
3. Subconsultant/Subcontract Coordination
Stantec will coordinate the activities of the boring contractor, survey consultant,
archaeological/historic consultant, and the appraiser during the project development.
III. Phase C — Construction Services
A. Attend and participate in preconstruction conference.
B. Stantec shall be available to answer questions that may arise relative to the design of
the project during construction, and participate in decisions relative to field changes. It is
anticipated that most questions will be answered via telephone or email. However,
Stantec shall visit the site when requested by the City or MPM to investigate and
address design issues. A minimum of 4 site visits should be assumed for purposes of
developing the scope of work and fee.
C. Stantec shall be responsible for making any necessary design changes as required by
unanticipated field conditions and these will be considered as work performed under the
Contract. Assume four(4) revisions. There shall be no cost to the city for Stantec to
perform design changes that result from errors or omissions in the original design plans.
Stantec shall be responsible for any field engineering required due to flaws,
inconsistencies, or oversights of the contract plans or specifications, and incorporating
any field changes into the final record drawings.
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SCOPE OF WORK
SOUTH BURLINGTON STP 5200(18)
US ROUTE 2 -3RD EASTBOUND LANE/ 1-89 EXIT 14 IMPROVEMENTS /64
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D. Stantec shall review and approve shop drawings for items requiring submission for the
project. Assume six (6) shop drawings.
E. Stantec shall participate in the pre-final and final inspection.
F. Upon completion of construction, Stantec shall provide two full size paper copies, one
PDF copy, and digital CADD files (in both MicroStation and AutoCad format) of the final
record drawings to the City. The record drawings shall be based upon red-lined
drawings prepared by the resident engineer. No field surveys will be required for
preparation of the record drawings.
G. Stantec's obligation for work under this contract shall terminate upon the signing of the
final estimate by the contractor, or acceptance of the record drawings, whichever occurs
later.
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South Burlington STP 5200(18)
Se F1: Engineering Services
_ Task/Labor Hour Schedule
RanterDecember 22,2009
Project
` Manager J Sr.
Cask - Pnncrpai Eng__ _ Prot Eng Tech I Clerical 'total
€ HASl A4PfO.) CTi FLN ONI . ...,
1 Monthly Coordination Meetings(assume 6) 18 12 12 6 48
2 Confirm design criteria and typical sections. 2 4 2 8
3 Confirm existing utilities. 2 16 12 30
4 Review stormwater management treatment options. 4 24 10 38
5 Review construction traffic control needs. 8 24 4 36
6 Develop base plan/3D model. 1 8 16 25
7 Evaluate landscape alternatives at Sheraton property. 8 24 16 48
8 Evaluate street lighting alternatives.
9 Develop conceptual plans. - 520
a. Title page.(1 sheet) 1 2 4 7
b. Typical sections.(2 sheets) 1 2 8 11
c. General plans and profiles.(6 sheets) 4 10 48 118 180
d. Utility locations/conflicts. (4 sheets) 4 8 8 20
e Erosion Protection&Sediment Control Plans.(6 sheets) 4 12 24 40
f Conceptual traffic control.(4 sheet) 2 4 20 14 40
g Cross sections.(15 sheet) 4 12 16 32
h. Quantities,cost estimate 8 16 16 40
i QA/QC review. 4 8 8 8 28
j. Conceptual Plan submittal. 2 4 2 8
k Comment resolution. 2 8 8 2 20
10 Property Owner Visits. 12- 2 14
11 Public hearing =--- 0
a.
a. Develop hearing plan. 8 16 16 40
b. Meet to review,resolve issues. 2 4 4- 10
c. Attend,present and document public meeting. 2 4 4 4 14
d. Resolve comments,update plans,estimate. 8 32 32 72
e. Submit conceptual plans/estimate for approval. 2 4 4 10
rS»,sf«sw.zac,G2M ��,�.�i�;r.„ :s£w,E i<.r,/�.,; a! i�/�:�� . � c/,�• R � %,..,,, ,.�..1�irk
3F "�/f/' ti�� �/
1 Complete NEPA checklist and cover letter and submit. 4 8 2 14
2 Resource Identification. 2 4 4 10
PHASE A HOUR- 34 137 374 350 895
Average Hourly Rat: $60 $48 $35 $25
Direct Labor Cost- $2,040 $6,576 $13,090 $8,750 $30,456
Overhead(162.18%) $49,394
Fixed Fee $7,985
TOTAL PHASE A LABOR COST- $87,834
Subconsultant Vermont Surve and En.ineerin. $5,107
Subconsultant(Hart.en $1,806
Ex senses $737
1 TOTAL PHASE A COST, $95,484
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1 Title page. ;�/ . ' t....
1 1 2 ... .:.4
2 Index of sheets/Stds 2 2 4 8
3 Typical sections. 2 4 6 12
4 Tie sheet. 1 2 5 8
5 Quantity sheets. 4 16 20 40
6 General plans/profiles. 4 12 64 100 180
7 Curb tie/alignment plans. 6 24 40 70
8 Update Erosion Protection&Sediment Control Plans. 1 4 8 13
9 Drainage/stormwater management plans/Profiles. 4 40 60 104
10 Lighting plans. 4 46 34 84
11 Landscaping plans. 4 20 40 64
12 Miscellaneous details. 4 12 24 40
13 Utility relocation details. 2 8 10 20
14 Signs/Pavement markings. 4 40 80 124
15 Signal Plans. 12 12 24 48
16 Bus Shelter Details 1 4 8 13
17 Retaining Wall plan. 1 4 15 20 40
17 Traffic control. 6 20 40 66
18 Cross sections. 4 16 40 60
19 Quantity calculations/Estimate. 1 8 60 60 129
20 Draft special provisions. 1 8 16 5 30
21 QA/QC 8 16 16 16 56
22 Submit preliminary plans. 1 2 4 4 11
l! utx t'face , :s€tg ion 1:geotee a tys 1.: . n.... . .,;g li `/s y y 1 ..:t`
1 Boring request/coordination/plotting 4 20 20 44
2 Foundation recommendations. 2 20 2 24
1Q vlittoo 'eoutPe t l ' �� I f r Mf . t i s ::: y
1 Construction General Permit(CGP) 4 12 8 24
2 Stormwater Operational Permit 4 16 12 32
1 Request jurisidictional opinion. 2 2 4
2 Sheraton and UVM Act 250 amendment. 4 16 4 24
1 Title research,abstracts. (Assume 2 properties) 4 8 16 28
2 Develop preliminary ROW plans. 4 36 40 80
3 QA/QC 4 4 8
4 Submit,review. 2 4 4 10
5 Revise preliminary ROW plans. 4 16 20 40
6 Develop draft documents. 2 4 4 10
7 QA/QC 4 4 8
8 Revise and Submit Final ROW plans/documents. 2 8 4 14
. ''.',.......i*OtittiiiiititkkilikinillintilliiiiiigigiOritP218,11,11Egii :.s.a iy..g ngis.:✓i. f k : Is /; 3:;. s;r z ,_r' .ist
1 Necessity. 4 4 8 8 24
2 Appraisal. Cost to cure and temporary rights 8 12 20
3 Negotiation. 10 10
4 Compensation. 2 2
5 Acquisition. 2 2
,„, Project
Manager 1 sr
Task t 'enckial g Proj< Eng Tech F Clerical Total
0110atiDeitgu ir.,x.... .til •:s: n. .. /,:...n/ ,fr,ili.... , .., . ;..,;t. sAVOy`k ..kairai......a'/ ...i✓._74 / 411 .`.,...:
1 Develop final plans. 4 60 120 176 360
2 Update project special provisions. 2 4 2 8
3 Utility agreements. 2 4 6
. 4 NEPA re-evaluation(if necessary) 4 4 4 12
5 Utility clearance&design certification. 2 2 4
6 Develop bid documents. 2 8 24 10 44
7 Quantities and estimate update. 4 24 24 52
8 QA/QC 4 8 8 8 28
9 Submit for review. 1 4 4 2 11
10 Meet,resolve comments. 2 4
. 4
18
t{ tit ' _ t . . y , . .. dN . .s ! h V" u .itZ211/4 ir a?... w! ntil/jV
1 Develop contract plans. 4 36 80 120 240
2 Finalize bid documents/special provisions/cost estimate. 1 4 8 8 21
3 QA/QC 10 8 8 8 34
4 Develop bid advertisement. 2 2 4
5 Answer questions during bidding. 2 8 2 2 14
6 Review construction bids. 2 4 4 10
.•• 0ra(Iasi ... . s,,,e : • f'i ,,., s ..y / /:..
1 Projectmeetings(Phase coordinationB) r
1g 12 48 36 12 108
2 Monthly reports for invoicing(Assume 32 Reports). 16 8 24
3 Subconsultant/Subcontractor coordination. 20 4 24
PHASE B HOURS 72 428 960 1194 2654
Average Hourly Rate $60 $48 $35 $25
Direct Labor Costs S4,320 $20,544 $33,600 $29,8501 $88,314
Overhead(162.18%) $143,228
Fixed Fee(10%) $23,154
TOTAL PHASE B LABOR COSTS $254,696
Subcontractor-Soil Borings,(Mike's Boring&Coring) $4,750
Subcontractor-ROW Apparaiser(Budget)) $6,000
Subcontractor-Traffic Control(Budget) $2,000
Direct Expenses $4,080
TOTAL PHASE B COSTS $269,526
P} s..1~"C NS3 lc�.... s, x I✓r a _s/ .. ✓ii-- ::r�•x�:'..::..x r i
f z:A.:A.wA ;t o : /✓` `... ,_u..�`�,< ._�,. Jr�./.... �' .... .,f. .y 1 i Ara;�a.�`�/''•� .. 4Xr.:a ,,zi FJi•�`",�•: a''•; Met
Attend&Participate 4 4 4 12
0
0
aiiNt4wilitivoii96110404iCitiiiitiiiihsimalliiinitalliSSINSI.
J W /.S'. ........ ....
1 Answer questions/provide clarifications 2 4 ,•. ,`• .. ....
6
2 Four(4)site visits 4 16 8 28
0
1 11' •i;y .°r!) C <. „I . _ .. Wit, s.:...:.:,..l'OPtinfell!Flelinsituriiiivegffig.olitiritfit0
1 Design Changes for unanticipated field conditions 2 8 16 14 40
0
0
1 Review&distribute shop drawings 12 18 6 36
0
0
x�
1 Asks- a ,: !' - _ dyxl �,mfi :
i Project
_x Manager/Sr.
k Task Principal Eng Pro# Eng Tech I cierical Total
E Pry-fma arii*Ejiialj tron R « r _,,,,,,., ,..i • 0.
1 Attend&participate in Pre-Final Inspection 4 4 8
2 Attend&participate in Final Inspection 4 4 8
F. 8c*4€3. wtrt a r ':sue`.,, 'r' i.; / 0
F2
W
guagmfA
1 Develop drawings based on supplied data 2 8 46 56
2 Submit for review. 1 4 5
3 Incoroporate commnets 1 4 14 19
)H. P Ca> le#e'� ti. s',"! 'v .# ' :,.., CAt �rl,`,,.., ,N rr.< .�Gx 4 ` >.:i•:
1 Close out documents 1 4 8 4 17
0
0
PHASE C HOURS 21 60 66 881 235
Average Hourly Rate $60 $48 $35 $25
Direct Labor Costs S1,260 $2,880 $2,310 $2,200 $8,650
Overhead(162.18%) $14,029
Fixed Fee $2,268
TOTAL PHASE C LABOR COSTS $24,946
Expenses $409
TOTAL PHASE C COSTS $25,355
TOTAL PROJECT COSTS $390,366
South Burlington STP 5200(18)
Engineering Services
Task I Labor Hour Schedule
December 16,2009 .
Estimate of Direct Expenses
EXPENSE BY PHASE
1.Vehicle Mileage Phase A Phase B Phase C
a.Roundtrip to project site
Data gathering 10 trips x 15 miles/trip x $0.550 /mile = $83 - $42 $41 $0
Scheduled Meetings 36 trips x 15 miles/trip x $0.550 /mile = $297 $50 $198 $49
a.Roundtrip to Virans 4 trips x 80 miles/trip x $0.550 /mile = $176 $44 $132 $0
TOTAL VEHICLE MILEAGE = $556 $136 $371 $49
•
2. Lodging and Meals
Lodging 0 days x $70.00 /day = $0
Meals 0 days x $30.00 /day = $0
TOTAL Lodging and Meals = $0
Estimated
No.of No.of
3. Printing and Reproduction Sheets Sets
Conceptual Plans
Full Size 35 4 $0.74 /sheet = $104 $104 $0
Half Size 35 16 $0.53 /sheet = $297 $297 $0
Preliminary Plans
Full Size 100 4 $0.74 /sheet = $296 $296
Half Size 100 16 $0.53 /sheet = $848 $848
ROW Plans
Full Size 100 2 $0.74 /sheet = $148 $148
Half Size 100 6 $0.53 /sheet = $318 $318
Final Plans
Full Size 100 4 $0.74 /sheet = $296 $296
Half Size 100 16 $0.53 /sheet = $848 $848
Bid Plans
Full Size 100 4 $0.74 /sheet = $296 $296
Half Size 100 3 $0.53 /sheet = $159 $159
Record Drawings
Full Size 100 2 $0.74 /sheet = $148 $148
Half Size 100 4 $0.53 /sheet = $212 $212
Misc Printing(Estimated) $500 S200 $300
TOTAL PRINTING AND REPRODUCTION $4,469 $601 $3,509 $360
4.Purchase of Local Documents(estimated for ROW) _ $200 $200
5. Undergound Utility Location(done for scoping)
$0
TOTAL DIRECT NON-SALARY COSTS $5,225 $737 $4,080 $409
a:1Dep1.u011604603 Rt 9 lnterchangetAgreemenMmeMment 11So Burlington Task Labor Hours 12-16-2009.x1s
12/22/2009 2:24 PM
VERMONT SURVEY and ENGINEERING INC
4
SURVEYORS and ENGINEERS
79 River Street,Suite 201,Montpelier VT 05602
802-229-9138
December 14, 2009 Page 1 of 2
Gary A. Santy,PE
Stantec
55 Green Mountain Drive
South Burlington,VT 05403
Re: I-89 Exit 14 STP 5200(18)—South Burlington,VT
Cost Proposal—Survey Updates
Scope of Work:
Survey updates to support engineering in the I-89 Exit 14 interchange area. The
full scope of work is unknown at this time, this estimate is for survey work on an
as-needed basis.
Deliverables will be in MicroStation format conforming to VTrans standards.
Horizontal and vertical coordinates will be referenced to NAD 83 SPC(4400-VT)
sFT and NAVD 88 FT respectively.
Best regards,
Andrew McQueeney
Vice-President
Vermont Survey and Engineering, Inc. December 14,2009
I-89 Exit 14 STP 5200(18)—Page 2
Cost Estimate
DIRECT LABOR
CLASSIFICATION HOURS RATE TOTAL
Party Chief 30 $27.00 $810
Instrument Operator 30 $19.00 $570
Rodman/Chainman 30 $16.00 $480
CADD Operator 8 $30.00 $240
Total Direct Labor $2100
Overhead @ 114.92% $2413
Fixed Fee $451
DIRECT COSTS
EXPENSE AMOUNT RATE TOTAL
Mileage 260 $0.55 $143
Lodging/man/night 0
Meals/man/week(VTrans rates) 0
Total Direct Costs $143
TOTAL ESTIMATE $5107
E N
MIKES BORING & CORINGLLC:
P.O.Box 75
East Barre, VT 05649
* 802-476-5073 * fax 802-476-4278
Dec.15, 2009
Gary Santy
Stantec,Inc.
55 Green Mountain Drive
S.Burlington,VT 05403
RE: Williston Road,Ext 14 S.Burlington
Dear Gary,
This quote is based on 15 soil borings to a depth of 15 feet with 5 foot split spoon
sampling.We estimate this project taking high end 3 days to complete,and will access the site
with our wheeled rig.
It is assumed staking out the site,contacting dig safe and traffic control will be taken care
of by others,unless otherwise indicated,and the quote will need to be revised.
ITEM UNIT PRICE QUANTITY TOTAL
Mobilization and demobilization— $325.00 1 $325.00
Drilling price per day $1,350.00 3 $4,050.00
Sample jars price per jar $1.50 45 $ 67.50
Daily mobilization $150.00 2 $300.00
ESTIMATED TOTAL ONLY $4,742.50
This is an estimate only,not the actual cost to do the job.
If you have any questions or need any further information,please feel free to call at anytime. We
appreciate the opportunity to work with you.
Thank you and have a nice day.
Sincerely,
Michael D.McGinley
Owner
I approve the estimated cost and authorize Mike's Boring& Coring to proceed with this project.
Signature Date
MDM/alm
............................ .. ........... archeOtog€cat assactates Inc
December 22,2009
PO Box 81
Putney,VT 05346
Gary Santy
CORPORATE STANTEC,Inc.
1744 Washington Ave.Ext 55 Green Mountain Drive
Rew"'"e"NY 12144 South Burlington,Vermont 05403
v sra 283 053E 802.864.0223
5.4 283 6276 p.
£ 802.864.0165
ALBANY e.gary.santy@stantec.com
915 Broadway y Ad el 3BB Subject: Addendum to Archeological Resources Assessment,Exit 14 Southbound
AtEnn,� s,a nsaz Improvements I-89,Town of Williston,Chittenden County,Vermont
€ .i 510 427 0384 P2009-421
t48W ENO ANtF Dear Gary,
PO BOA 81
Putney VT 4534E
wl 402« 642o Thank you for asking Hartgen Archeological Associates, Inc. (HAA, Inc.) to prepare a work
r at au,:3 8524 scope and cost for an addendum to a previously prepared Archeological Resources
Assessment (HAA, Inc. 2008) for the proposed improvements to Exit 14 Southbound of I-
LABORATORY
11,5 Jordan Road 89 in the Town of Williston, Chittenden County, Vermont. The following project
TFaY NY 121° information is based on the request for proposal email and phone call on December 18,2009.
p +f 538 724 4050..
PROJECT BACKGROUND
CERTIFIED WOE MBE • The project requires approvals by the Vermont Agency of Transportation(VTrans).
• The cultural resources investigation is required according to Section 106 of the National
Historic Preservation Act.
• The cultural resources investigation will be reviewed by VTrans.
• The cultural resources investigation will be conducted according to the Vermont State
Historic Preservation Office's Guidelines for Conducting Archeology in Vermont(2002).
... ._:.::... rrww.ha,tgen.c:am
i'xit 14 Soot .und,3 „9 lnap:r verrtetrt., J ncrt WJ ltsrrn,Ch ttenden{:o ..n,Vermont
Prf)l sdI for Addendu ro Arr e,l glc 1 Qt e se::11CeS ACM-: smerit
• As an addendum to a previous report, the report will be prepared as a letter discussing sensitivity of the
added area of potential effects (APE) and any recommendations of additional review.
• The investigation will be overseen by one of HAA,Inc.'s Principal Investigators,who meets the Secretary
of the Interior's Professional Qualification Standards outlined in"Archeology and Historic Preservation:
Secretary of the Interior's Standards and Guidelines as Amended and Annotated" and required under
Title 36 of the Code of Federal Regulations,Section 61 (36 CFR 61).
Project Description
The project includes the following components: •
• The interior of the western two loop ramps,measuring approximately 7 acres each.
• The area along Williston Road (US Rte 2) in front of the Sheraton Hotel, measuring approximately 4.7
acres.
• Total APE is approximately 18.7 acres in size.
Area of Potential Effects (APE)
The VDHP requires that all projects under archeological review have a clearly defined area of potential
effects (APE) that includes all areas where ground disturbance is proposed and areas that may be affected
temporarily or unintentionally such as staging areas and rights-of-way. Based on the proposed effects listed in
the previous section,the APE consists of about 18.7 acres.
ARCHEOLOGICAL RESOURCES ASSESSMENT SCOPE OF WORK
The addendum Archeological Resources Assessment (ARA) will rely on the previous ARA report for most of
the background information and will contain the following information.
• Project information including the project size, location and plans. The project area will be identified on
the most recent USGS quadrangle and,if available,project plans provided by the client will be included.
• Environmental information relevant to the added APE that may include a description of mapped soils,
bedrock geology,physiography and hydrology in the APE.
• Discussion of existing conditions within the added APE including present land use and evidence of prior
disturbance.A site visit will be conducted to observe and photograph existing conditions as necessary.
• Historical maps and an interpretation of potential historic resources within the added APE.
• An assessment of the archeological sensitivity and potential of the added APE and recommendations
regarding further work.
REPORT PREPARATION
The letter report will contain text, tables, maps and photographs. One draft report will be provided for your
review.Two final reports will be provided after you have commented on the draft,and one report can be sent
to VTrans at your request.
SCHEDULING
• The addendum ARA research will begin within two days of receiving the notice to proceed.
www.hartgen.co€aa
Exit 14 Southbound,T-89 Isnpr vr-rnents,Town of\X'iili.ston,CI-menden County,Vermont 3
Proposal for Addenclurn to Archeological eolo ical Resources.,1s ssrnent
• The ARA site visit will be conducted in consultation with you.A site visit can not be conducted if there is
snow cover or frozen soil. It is anticipated that the site visit may be conducted in late March or early
April.
• The draft report will be issued within three weeks of completion of the site visit,and the final report will
be issued within five days of receiving comments on the draft.
PROVISOS
• Please email the most recent project maps in file formats compatible with AutoCAD LT 2005 and
ArcView 9.1 to tjamison@hartgen.com.
• Please mark the boundaries of the project APE.
COSTS AND INVOICING
• A lump sum cost is provided on the following acceptance page.
• This proposal and cost is in effect for the next 60 days.
• The first invoice will be sent when the background research has been completed. Invoices will be sent
monthly thereafter.
Please sign and return the following acceptance section of this proposal to authorize the work. If you have
any questions about this proposal,please contact me at tjamison@hartgen.com or 802.387.6020.
Sincerely yours,
4
Thomas R.Jamison
Project Director
www.hartgen.corn
}Ai 1' Su'r -_4, 89 In) rr crnrl J v.n u f Vviiliaran,{l -tttm u t o; nr.,Vcrrnont 4
Pro -sal for Addendum to Archeological l tt soar, s st nrr;'.
ACCEPTANCE
If this proposal and lump sum cost are accepted,please sign the below and return a copy to us with a retainer
of$1,805.75 to authorize the work. Unless you wish to make other arrangements, the signed proposal will
serve as our contract.
Archeological Resources Assessment addendum: $1,805.75
Authorizing Signature Date
Name (Print)
Title
www.hartgen.com
0
HARTGEN
archeological associates inc
LUMP SUM COST
Addendum Archeological Resources Assessment
Exit 14 Southbound, 1-89
Town of Williston, Chittenden County,Vermont
December 22, 2009
qty hours Total
LABOR
Task 1:Background Research
Project Director 4 $ 290.00
Research Associate 0 $ -
Architectural Historian 0 $ -
Architectural Historian Asst. 0 $ -
$ 290.00
Task 2:Site Visit
Project Director 6 $ 435.00
Field Archeologist 0 $ -
Architectural Historian 0 $ -
Architectural Historian Asst. 0 $ -
$ 435.00
Task 3:Report Preparation
Principal Investigator 0 $ _
Project Manager 0 $ -
Project Director 8 $ 580.00
Architectural Historian 0 $ -
Architectural Historian Asst. 0 $ -
Editor 0 $ -
CAD/GIS 4 $ 223.10
Copy Staff 0 $ -
Technical Assistant 1 $ 68.90
$ 872.00
LABOR SUBTOTAL $ 1,597.00
EXPENSES qty
Mileage 325 $ 0.550 $ 178.75
Tolls $ - $ -
Per Diem 0 $ 109.00 $ -
Photography 0 $ 20.00 $ -
Telecommunications and Postage $ -
Report Copies 3 $ 10.00 $ 30.00
0 $ - $ -
EXPENSES SUBTOTAL $ 208.75
LABOR SUBTOTAL $ 1,597.00
TOTAL LUMP SUM COST $ 1,805.75
trj, P2009-421
www.hartgen.com
�.0.',YU�LIMc,o, t
Y+y 1 04
G
City of South Burlington
l,�a//���� ��i�;) 575 DORSET STREET
BeL'rrf�'i� `/41 SOUTH BURLINGTON, VERMONT 05403-6260
As
.---": "?Do q ____,
N!0 70 W M M'FG*
FIRST, SECOND CLASS AND CABARET LICENSE APPLICATION
e le'V,_ JEt r--
FULL NAME OF PERSON, PARTNERSHIP, CORPORATION
rre qq1
DOING BUSINESS AS/TRADENAME leZ-4
ADDRESS
J elD 1) C5*
FIRST CLASS SECOND CLASS CABARET
DATE RECEIVED BY CLERKS OFFICE� - / 2/ Deg
South 9urlington Police Depar ent
S. ��� lz /8 2 °
Chief Trevor S. Whipple Date
S th Burlington - Department
‘.2.11V5 cq
Chief Douglas S. Brent Date
South Burlington2 Tax De artment
ad/AA ;all 7l07
Mart a Lyons, Deputy Tax Collector Date
Date Sent to
Montpelier:
MEMORANDUM: EXECUTIVE SESSION
December 30, 2009
To: Chair and City Council
From: Chuck Hafter, City Manager 1
Re: Consider entering executive session to discuss real property acquisition
Please be prepared to discuss;
• The City and Mark Goodrich, et. al,have reached a tentative and positive
agreement on the use of his 22 acres along Muddy Brook for a natural area,hiking
area and as a Stormwater mitigation site for City Center development. I will
discuss the details of the agreement with you and seek your approval to proceed.
• I will bring you up-to-date on my understanding(or lack thereof) regarding the
Marceau property. There has been some progress now that John Larkin owns the
whole parcel.
Criteria for Public Works Director/City Engineer Position: Ranking sheet
Score each applicant on the criteria from 1-5 with 5 being the highest score based on the information contained in the application.
Name Education Managerial Relevance of Prior Experience with Budgeting Civil Engineering TOTAL
Experience employment working w/unions experience experience
Public Works Director/City Engineer
Response Rating Scale:
1 2 3 4 5
Unacceptable Poor Response Adequate Good Response Excellent
Response _ Response Response
Bad answer. One or two word Gave an adequate response with some Provided a favorable answer
response.Avoided the supporting detail and/or examples. and gave detailed example to
question and/or gave an Shows an understanding that he/she support that answer. Takes
unfavorable response. Shows must deal objectively with others. responsibility for tasks and
lack of awareness of the actions. Demonstrated the
issue or needs of others. Had ability to maintain
an adversarial attitude. interpersonal control of a
difficult situation and propose
changes.
Interview Tips
➢ The applicant should speak 75% of the time
➢ After asking a question, silence is OK. Allow the applicant time to come up with a
response. Don't come to their rescue with additional leading questions or additional talk
to fill the silence.
• Avoid asking personal questions unrelated to the performance of the job, such as family
information. These can be detailed in future one-on-one interviews with the manager.
➢ Leave time for the applicant to ask any questions at the end of the interview. Fewer
questions are better to get complete answers.
➢ Discussions of salary and/or benefits are not appropriate for first round interviews.
Public Works Director/City Engineer Interview Form Page 1
Applicant Name: Date:
1. Welcome and introduce members of the interview panel.
2. Interview Questions
We have reviewed your resume, but tell us one or two items you would like to highlight
from the resume and how your background will help you be successful as Public Works
Director/City Engineer.
1 2 3 4 5
Terrible Response Poor Response Adequate Good Response Excellent
Response Response
Notes:
Effective communication is an important skill for a Director of Public Works. How would
you communicate long term priorities to staff? How would you communicate concerns
related to day to day operations? How would you ensure that the superintendents beneath
you are operating in an informed manner and avoid situations where "the left hand doesn't
know what the right is doing"?
1 2 3 4 5
Terrible Response Poor Response Adequate Good Response Excellent
Response Response
Notes:
As in most cities across the country, services provided by the South Burlington Public
Works Department continue to change in both scope and complexity. This can be due
to new technologies, new regulations, growth or other factors. What industry trends do you
see as important and what experiences have you had adjusting to and
implementing change?".
1 2 3 4 5
Terrible Response Poor Response Adequate Good Response Excellent
Response Response
Public Works Director/City Engineer Interview Form Page 2
Notes:
As Public Works Director implementing new ideas with an active labor Association is a key
component of this job. What is your experience with working with bargaining units? How
can the Association become a partner with management rather than an adversary?
1 2 3 4 5
Terrible Response Poor Response Adequate Good Response Excellent
Response Response
Notes:
In the past,we had a situation where two employees were"horsing around" (i.e. racing to
the time clock to clock out for the day) on the stairs and broke a large window. Nobody
was injured. How would you handle this situation? (wait for answer). How is this
different from an employee who is operating a backhoe to fix potholes and accidentally
damages someone's car? Would you handle this situation differently? If so, how?
1 2 3 4 5
Terrible Response Poor Response Adequate Good Response Excellent
Response _ Response
Notes:
South Burlington has many projects on its plate for a new PWD/CE. Such as major road
projects involving interstate access, a $25 million sewer plant expansion, new Public
Buildings such as a Police Station and a City Hall. It is a growing community. How will
your experience make sure that these projects are on-time and in-budget?
1 2 3 4 5
Terrible Response Poor Response Adequate Good Response Excellent
Response Response
Notes:
You will be responsible for your department budgets and are expected to meet budget
spending goals. Are you familiar with municipal budgeting? How would you insure
expenditure control?
1 2 3 4 5
Terrible Response Poor Response Adequate Good Response Excellent
Response Response
Public Works Director/City Engineer Interview Form Page 3
Notes:
Many of the job duties will involve dealing with state regulatory staff,professional
engineers and the public. Sometimes people can be very frustrating. Tell us about the most
frustrating time you faced with a member of the public or professional community (that
was not a co-worker) and how you handled it?
1 2 3 4 5
Terrible Response Poor Response Adequate Good Response Excellent
Response Response
Notes:
3. Applicant Questions:
Notes on applicant's questions:
4. Please supply us with three references? Is it OK to check references at this time: YES
/ NO
Other Interview notes:
5. Summarize future selection activities and time frame.
Public Works Director/City Engineer Interview Form Page 4
Sorted by VLCT Rank Sample Municipal Manager Applicant Ranking
App Last Name First Name Highest General Personnel Financial Labor Community Local Town VT Av'g Rank
# Education Mgm't Mgm't Mgm't Relations Relations Gov Mfg Emp Tenure
3 MPA 5 _ 5 5 0 0 0 0 0 6.5 1 Extensive public manag(
8 JD/MPA 1 1 1 1.5 7 3.25 1 0 1.5 1 Seems qualified; short to
10 MA 22 29 29 29 29 29 29 0 4.5 1 Diverse background and
17 MPA 13 15 13 13 _ 15 17 10 0 3 1 Well qualified, seems to
27 MBA 20 20 20 20 20 20 20 0 7.5 1 Experienced manager fr
34 MPA 22 25 22 22 22 12 3 0 5.5 1 Extensive local, regional
6 BS 7 7 9 ? 12 yes yes 22 2.75 2 Lots of experience in Ve
14 MPA 9 9 9 9 16 13 5 0 10 2 Much relevant experienc
19 MPA _ 14 15 15 15 10 10 0 0 2 2 Extensive municipal bac
21 MBA 15 25 25 14 3 0 0 3 5.5 2 Extensive and diverse m
22 MPA 9 15 20 9 9 _ 19 9 10 5.25 2 Lots of municipal exp; kr
26 BA u/n u/n u/n u/n u/n u/n u/n `u/n u/n 2 Lots of military managen
29 MA 7 17 _ 11 7 _ 17 17 17 17 5 2 Lots of Vermont municip
30 BA 10 15 15 15 15 10 10 18 4.5 2 Lots of Vermont municip
31 MPA 2 18 18 2 3 2 0 0 4.5 2 Extensive municipal exp
32 MPA yes yes yes yes yes no no 0 u/n 2 Lots of management an(
33 _ MPA 6 6 9 4 7 7 7 0 3.5 2 A lot of municipal exp; fir
36 MBA 12 12 12 12 12 12 2 2 4 2 Varied NE management
4 MBA 4 4 4 0 0 4 4 0 3.5 3 Some transferable skills
5 JD _ 0 0 0 _ 0 3 3 3 0 4 3 Extensive legal backgror
7 MPA 3 3 3 3 3 3 3 0 1.5 3 Engineer.
9 _ JD/MPA 2 2 3.5 0 0 _ 0.8 3 _Some experience in righ
12 JD 0 0 0 0 4 4 0 8 2 3 Seems to have short ten
13 BA 22 22 20 20 20 _ 20 0 0 2.8 3 Diverse muni backgroun
16 BA 0 1 _ 0 0 7 7 0 0 3 3 Electoral experience onl!
18 MPA/PhD 6 8 10 6 11 7 0 0 4 3 No cover letter.
20 BS 22 _ 22 ` 22 0 0 _ 22 0 0 4.5 3 Not much management
35 MPS, MS 13 13 13 13 1 1 0 0 3 3 Not much municipal exp
1 MPA, JD 0 _ 0 _ 0 0 _ 0 _ 0 0 0 5 4 No relevant experience
2 MS 0 3 0 0 1 2.5 0 0 1.25 4 Not much municipal exp
11 MBA _ 5.5 5.5 _ 5.5 5.5 5.5 5.5 0 0 2.25 4 No cover letter.
24 u/n 0 5 7 0 yes 12 2 0 3 4 No management experiE
25 BA 0 0 _ 0 0 0 0 0 0 1.5 4 No relevant experience
15 _ MPA 0 1 0 0 0 0 0 0 2.5 5 Unqualified.
Sorted by VLCT Rank Sample Municipal Manager Applicant Ranking
23 MPA 0 _ 0 0 0 1.5 0 0 0 1 5 Unqualified.
28 BA 0 23 0 0 0 0 0 0 9.5 5 Unqualified.
In Page 2 of 2
To: simsonvt@comcast.net; wstuono@uvm.edu; jkochman@myfairpoint.net; mjr110@comcast.net;
sdates@comcast.net; beaudin@comcast.net; triehle@wfafinet.com; lightspd@comcast.net;
michelevt@gmail.com; jaimesenheins@yahoo.com; donna; Doug Brent; dorourke@essex.bpflegal.com;
dodgerchris@comcast.net
Cc: Sandy Dooley; Meaghan Emery; Frank Murray; James Knapp; jeveritt@sbschools.net; Abigail Friedman
Subject: South Burlington City Manager Search Committee
To: Marcel Beaudin, Joan Boehm, Stephen Dates, Jaime Heins, Jennifer Kochman, Michele Kupersmith, Donna
Leban, Dan O'Rourke, MJ Reale, Ted Riehle, John Simson, Chris Smith, Bill Stuono, John Wilking, Donna Kinville
and Doug Brent
The Council is grateful for your interest in South Burlington's search for a new City Manager. We have received
responses from 14 individuals and 2 city department heads to be included in the search committee. The search
committee will also include one Councilor and the Superintendent of Schools. The City has also engaged the
Vermont League of Cities and Towns (VLCT)to help facilitate the search.
I would like to invite all of you to participate in a meeting to be held on Tuesday, January 5, 2010 at 6:00 pm at the
Public Works Building. I anticipate a follow-up meeting to be held on Tuesday, January 12, 2010 at 6:00 pm. The
goal of these meetings is to develop our candidate evaluation criteria, "What attributes does South Burlington
need in a city manager?" The first meeting will be used to develop the criteria and the second to finalize the
criteria. The meetings will be facilitated by Abby Friedman, our VLCT representative.
After January 12, 2010 we envision a smaller committee of 5 citizens, two department heads, the superintendent
and a city councilor. In discussion with Abby from the VLCT, I came to believe that 18 people (13 citizens, 2
department heads, a councilor and the superintendent) is simply too large a group to effectively rank and
interview candidates. At the January 12, 2010 meeting, we would therefore like for you to select 5 citizens to
participate in the interview process.
This group of nine will rank the candidates based upon the criteria developed. The committee will select the top 7
to 10 candidates based upon the results of the ranking. The committee will conduct 30 to 45 minute interviews
with these candidates (likely via phone) and recommend 3 to 5 finalists for the Council to interview. Abby will be
able to tell you more about the time commitment for this process, but we expect it would be three to four meetings
during mid to late January.
We anticipate significant interest in South Burlington's search. VCLT has already received 38 resumes and is
expecting many more. Your input is critical to a successful outcome in the selection our new City Manager. We
are gratified by the expression of your interest and support for our community.
Please respond at your earliest convenience confirming you attendance at the January 5th meeting.
Warmest regards,
Mark L Boucher
on behalf of the South Burlington City Council
I Sample Applicant Ranking Sheetl.xls
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In Page 1 of 2
Subject: FW: South Burlington City Manager Search Committee
From: "Mark Boucher" <mboucher@sburl.com>
To: "Chuck Hafter" <chafter@sburl.com>
Chuck,
Can you print this for discussion of the search agenda item?
Thanks,
M
Regards,
Mark L Boucher
20 Knoll Circle
South Burlington, VT 05403
From: Abigail Friedman [mailto:afriedman@vlct.org]
Sent: Tue 12/29/2009 1:41 PM
To: Mark Boucher
Cc: Karen Horn; Chuck Hafter; Elizabeth Harrington
Subject: RE: South Burlington City Manager Search Committee
Mark.
Karen Horn, VLCT Director of Public Policy and Advocacy will be attending the meetings listed below on behalf of
VLCT. She will also be taking the lead on South Burlington's City Manager search once my maternity leave
begins. While my due date is January 27, Karen and I are starting to transition some tasks sooner rather than
later. Karen has conducted searches in the past when she held my position. I'll still be the primary contact until
my leave begins, and you will be notified as soon that happens.
Attached is a sample ranking sheet that includes criteria we have used for past manager searches. We determine
the length of time applicable to each criterion from the applicant's resume and then use this information to
determine a'ranking' from 1 - 5. Additional information of note is included in the notes section. This initial ranking
is an objective process based on information provided by the applicants.
Please let me know if you have additional questions about this message or the process moving forward.
Sincerely,
-Abby
Abigail Friedman
Director, Municipal Assistance Center
Vermont League of Cities and Towns
89 Main Street, Suite 4
Montpelier, VT 05602
800-649-7915
T: 802-229-9111
F: 802-229-2211
From: Mark Boucher [mailto:mboucher@sburl.com]
Sent: Wednesday, December 23, 2009 9:06 AM
Printed for Charles Hafter<chafter@sburl.com> 1/4/2010
Sorted by VLCT Rank Sample Municipal Manager Applicant Ranking
Highest General Personnel Financial Labor Community Local Town VT Av'g
App Last Name First Name Education Mgm't Mgm't Mgm't Relations Relations Gov Mfg Emp Tenure Rank K
3 MPA 5 5 5 0 0 0 _ 0 0 6.5 _ 1 Extensive public managf
8 JD/MPA 1 1 1 1.5 7 _ 3.25 1 0 1.5 1 _Seems qualified; short to
10 MA 22 29 29 29 29 29 29 0 4.5 1 Diverse background and
17 MPA 13 15 13 13 15 17 10 0 3 1 Well qualified, seems to
27 MBA 20 20 20 20 20 20 20 0 7.5 1 Experienced manager fr,
34 MPA 22 25 22 22 22 12 3 0 5.5 1 Extensive local, regional
6 BS 7 7 9 ? 12 yes yes 22 2.75 2 Lots of experience in Ve
14 MPA 9 9 9 9 16 13 5 0 10 2 Much relevant experienc
19 MPA 14 15 15 15 10 10 0 0 2 2 Extensive municipal bac
21 MBA 15 25 25 14 3 0 0 3 5.5 2 Extensive and diverse m
22 MPA 9 15 20 9 9 19 9 10 5.25 2 Lots of municipal exp; kr
26 BA u/n u/n u/n u/n u/n u/n u/n u/n u/n 2 Lots of military managen
29 MA 7 17 _ 11 7 17 17 17 17 5 2 Lots of Vermont municip
30 BA 10 15 15 _ 15 15 _ 10 10 18 4.5 2 ,Lots
of Vermont municip
31 MPA 2 18 18 2 3 2 0 0 4.5 2 Extensive municipal exp
,
32 MPA yes yes yes yes yes no no 0 u/n 2 Lots of management an(
33 MPA 6 6 9 4 7 7 7 0 3.5 2 A lot of municipal exp; fir
36 MBA 12 12 12 12 12 12 2 2 4 2 Varied NE management
4 MBA 4 4 4 0 0 4 4 0 3.5 3 Some transferable skills.
5 JD 0 0 _ 0 0 3 _ 3 3 0 4 3 Extensive legal backgror
7 MPA 3 3 3 3 3 _ 3 3 0 1.5 3 Engineer.
9 JD/MPA 2 2 3.5 0 0 0.8 3 Some experience in righ
12 JD _ 0 0 0 0 4 4 0 8 2 3 Seems to have short ten
13 BA 22 22 20 20 20 20 0 0 2.8 3 Diverse muni backgroun
16 BA 0 1 _ 0 0 7 7 0 0 3 3 Electoral experience onl
18 MPA/PhD 6 8 10 6 11 7 0 0 4 3 No cover letter.
20 BS 22 22 22 0 0 22 0 0 _ 4.5 3 Not much management
35 MPS, MS 13 13 13 13 1 1 0 0 3 3 Not much municipal exp
1 MPA, JD 0 0 0 0 0 0 0 0 5 4 No relevant experience
2 MS 0 3 0 0 1 2.5 0 0 1.25 4 Not much municipal exp
11 MBA 5.5 5.5 5.5 5.5 5.5 5.5 0 0 2.25 4 No cover letter.
24 u/n 0 5 7 0 yes 12 2 0 3 4 No management experie
25 BA 0 0 _ 0 0 0 0 0 0 1.5 4 No relevant experience
15 MPA 0 1 0 0 0 0 0 0 2.5 5 Unqualified.
Sorted by VLCT Rank Sample Municipal Manager Applicant Ranking
23 MPA 0 0 0 0 1.5 0 0 0 1 5 Unqualified.
•
28 BA 0 23 0 0 0 0 0 0 9.5 5 Unqualified.
„--...
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south -gl,
PLANNING & ZON-ING
AGENDA
South Burlington Development Review Board
Tuesday, January 5, 2010 7:30pm Regular Meeting
City Hall Conference Room, 575 Dorset Street, South Burlington, VT
1. Other business/announcements
2. Minutes of December 1 and December 15, 2009.
3. Continued conditional use application #CU-09-10 of TelJet Longhaul, LLC for after-the-
fact approval to add a 36 inch diameter antenna on an eight (8) food high mast on the
roof of the building, 30 Community Drive.
4. Continued site plan application #SP-09-91 of TelJet Longhaul, LLC for after-the-fact
approval to amend a previously approved plan for a 275,000 sq. ft. mixed use building.
The amendment consists of installing a 36 inch diameter antenna on an eight (8) foot
high mast on the roof of the building, 30 Community Drive.
5. Design Review application #DR-09-07 of Jake Farnham-Hastell, for a master sign permit
for wayfaring and interpretive signage under Section 23 (r) of the South-Burlington Sign
Ordinance, 244 Van Sicklen Road.
6. Site plan application #SP-09-55 of Oakwood Homeowners Association to amend a
previously approved plan for two (2) two-family dwellings. The amendment consists of
revising the landscaping plan, 118-124 Oakwood Drive.
7. Continued sketch plan application #SD-09-42 of Gary Farrell et al for a planned unit
development on a 26.1 acre parcel developed with two (2) single family dwellings. The
proposal consists of: 1) razing one (1) single family dwelling, 2) constructing 21 single
family dwellings, 3) constructing 17 two (2) family dwellings, and 4) constructing 8 three
(3) unit multi-family dwellings, 1302, 1340, and 1350 Spear Street. --
Resp-' Ily Sub • ed,
i
e
r )6\...\.)
"aymond J. Belair
Administrative Officer
575 Dorset Street South Burlington, VT 05403 tel 802.846.4106 fax 802.846.4101 www.sburl.com
In Page 1 of 1
Subject: Reminder/Request for Council Agenda
From: "Jana Beagley" <jbeagley@sburi.corn>
To: "Janice Ladd" <jladd@sburl ...snip... Hafter" <chafter@sburl.com>
Hello Chuck and Janice,
Paul would like me to request some room on the City Council's agenda at their upcoming
meeting on the 4th for a grant proposal by the Energy Committee. The committee is applying
for a grant from the Regional Planning Commission for the Condo association support in
weatherizing buildings and for installing solar trackers on public land. The city will be
responsible for a lo% match,but we should be able to find that funding through the Bianci
funds or the Energy/ Natural Resources fund.
If you have any questions, please let me know. Paul is also available at 802 777 0281.
Sincerely,
Jana
Jana Beagley
South Burlington Planning &Zoning
575 Dorset Street
South Burlington,VT 05403
(802)846-4106
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4►r 4
south
PLANNING & ZONING
TO: South Burlington City Council &City Manager
FROM: Paul Conner, Director of Planning&Zoning
South Burlington Energy Committee
DATE: January 4,2009
SUBJECT: Chittenden County Regional Planning Commission Energy Grant
Application Recommendation
The Chittenden County Regional Planning Commission announced earlier this fall that it would be
passing through a Federal Energy Grant that it had received to municipalities and non-profit
organizations. The total amount available throughout the Region is approximately$250,000.
The eligible activities under this Federal grant are broad,however the CCRPC has included a series of
localized goals, such as replicability,visibility, and energy reduction effectiveness it its final ranking
criteria.
The South Burlington Energy Committee has worked over the past six weeks to consider a wide range of
potential uses for the funds,examining both the opportunities for where the most impact could be
achieved and the types of programs that could best meet the Federal and Regional ranking criteria.
In that light,and having last summer already successfully received a$85,500 grant to help improve
energy efficiency in municipal buildings,the Committee voted in December to recommend that the
Council approve applying for the following two projects to the CCRPC. Both projects will require a 10%
local match. The deadline for submittal of the applications is January 15, 2010.
Project#1: "Improving Condo Buildings Energy Efficiency".
Objective: Work with local condominium associations and property management companies to
install energy efficiency upgrades in multi-unit condos.
Implementation: Using funds from the CCRPC, the city will contract with or hire a temporary
employee to work with condo associations and their management companies to significantly reduce
their energy usage by focusing on weatherization and air sealing. Other simple measures such as
improved lighting,programmable thermostats and turning down water heaters will also be
included. This new resource would create a consolidated list of all sources of subsidies, rebates
and tax incentives provided by Efficiency Vermont, Vermont Gas and government agencies as
well sources for low interest energy loans. They would also help to make the financial case for
575 Dorset Street South Burlington, VT 05403 tel 802 846 4106 fax 802.846.4101 www.sburl.com
energy improvements to condo boards,property managers and the condo owners. This resource
will show how to find an energy auditor, how to apply for funding and how to manage the
weatherization process. The actual effort will still be the responsibility of the condo associations
and their property management companies but now with the advice and expertise of our
resource.
Project background: Many of the condos built in the city were constructed in the 60s, 70s and
80s. At that time there was much less concern about energy efficiency so there is a great deal of
opportunity for energy savings in these buildings. However, it has been difficult to make these
improvements in condos because there are many parties involved (owners, board members and
property management companies) and it is quite complex for volunteer association board
members understand all of the help currently available and to manage these efforts.
This proposal has been discussed with Efficiency Vermont& Vermont Gas. Both feel this is an
excellent idea and are willing to partner in this project.
Estimated project budget: $40,000,with $36,000 in grant funds from the CCRPC and $4,000
from volunteer in-kind services or cash match from the city.
Project 2: "Install Demonstration Solar Electric Generation in South Burlington"
Objective: To form a public-private partnership to generate clean, renewable energy in South
Burlington and create awareness and education of the effectiveness of solar power in the region.
Implementation: The city (and potentially the School District as well) would partner with
AllSun, a Vermont company, to install and maintain a series of"solar trackers", or solar panels
built on pivoting poles at select locations in the city.
AllSun offers these units to residences, businesses and municipalities through a"Power Purchase
Agreement" that would require the city to pay $1,000 up front for any number of trackers and
$.20/KW-hr for the power the array(s) generates - a number equivalent to the rate that Green
Mountain Power pays its residential and commercial customers for power produced and sold to
them ($0.14 regular rate plus $0.06 renewable energy incentive). The term most commonly-used
for this practice is"net-metering."
Aside from producing clean energy, the great value of this project is its potential for education.
We have discussed this proposal with the school district (David Young and Mike O'Malley the
district facilities manager) and they are interested in hosting 1 or more trackers also. These solar
arrays could be incorporated as part of the school curriculum where students could study solar
electric generation and compare the "trackers" with a fixed solar array that is being sought
through another grant application already in process by the school district. This will involve the
development of a"kiosk" (computer hardware & software) where students - and the public - can
track and study the performance of the 2 solar arrays.
Project background: Solar Electric generation is a proven renewable energy source that is
economically viable with current tax credits and GMP net metering electric rates. We would like
to make this better known to S. Burlington residents through a series of demonstration
575 Dorset Street South Burlington, VT 05403 tel 802.846.4106 fax 802.846.4101 www.sburl.com
installations in visible locations on city and school district property. AllSun, a Vermont
Company, has developed a Solar Array that makes an ideal demonstration vehicle. It is installed
on a"tracker"that follows the sun and it improves energy output by 40%.
Estimated project budget:
o Fee for Tracker installation: $1,000
o Kiosk Development(hardware & software) $5,000
o Signage at each location (est. 4 locations) $2,000
$8,000
City/school match will be $800 and could perhaps be met through in-kind staff and student
development of performance monitoring software as well as in-kind effort to develop and install
signage.
NOTE: The city and school have many different rate structures and we are working with GMP to
identify if any of them are high enough to offset the $.20/KW-hr charged by Al1Sun. If not, we
would recommend not proceeding with the grant proposal.
575 Dorset Street South Burlington, VT 05403 tel 802.846.4106 fax 802.846.4101 www.sburl.com
In Page 1 of 1
From: Imwren@aol.com
Subject: May we secure a spot on your Jan. 4th Selectboard Agenda?
To: chafter@sburl.com
Hi Chuck,
Per my phone message this afternoon:
On behalf of the Vermont Sustainable Heating Initiative (VSHI), I wish to request a few minutes of time at your
next Selectboard meeting. I am just the messenger: Thomas Tailer and another VSHI member(s) would actually
participate that night.
VSHI is applying for a $60,000 grant that would pay for a thorough countywide feasibility study on the use of local
fallow fields to produce raw materials for biomass energy production, which would also occur within the county,
generating jobs and increasing resilience, as fewer homes would need to be heated with fossil fuels.
Members of VSHI plan to approach a number of towns in Chittenden County this month (and next)with a request
for up to $1,000. Depending on the number of Selectboards that lend their support to this grant, the total match
needed -- $6,000 -- may come at a much lower cost to each town. For example, ten towns agreeing to the
concept would be "on the hook" for merely $600 each.
(The Town of Essex is already on board. We expect Westford and Underhill to sign on tomorrow night, and VSHI
members will meet with several boards next Monday.)
Attached is a draft resolution, in case that is helpful to your board in framing your statement of support. I'll also
attach a document that's heavy on details.
Would you please let me know if you need more information?
Thank you for your consideration!
Irene Wrenner
879-0011
mum
--� VSHIChittendenCounty2043.ZIP
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imwren@aol.com. 10:28 AM 12/30/2009. Revised Resolution and Background Info from ... Page 1 of 1
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From: imwren@aol.com
Date: Wed, 30 Dec 2009 10:28:48 EST
Subject: Revised Resolution and Background Info from VSHI for Jan. 4 Meeting
To: chafter@sburl.com
CC: tbtailer@hotmail.com
X-Mailer: 7.0 for Windows sub 10718
X-AOL-ORIG-IP: 76.28.43.118
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Hi Chuck,
Attached please find the latest versions of the documents I sent on 12/16. In the resolution, I've changed the
words "Selectboard" and "Town Clerk" to "City Council" and "City Clerk," respectively, to reflect your situation.
VSHI has added "wood" and "chips" to the sixth Whereas, and another WHEREAS, making a total of 13 such
clauses: WHEREAS, towns that buy in at this time can expect to have a voice/vote in the development and
execution of the feasibility study; and)
Two other items of note:
1) Charlie Baker. ED of the CCRPC, tells me that they are likely to be flexible as to when the match is paid. That
is. if VSHI wins, and if your city has"bought in" but doesn't have $1,000 before June 30, you could pay it after July
1, 2010.
2) Several towns have expressed concern over the fact that they are also submitting grant proposals to the RPC
As I see it, your"chances" of winning an RPC energy grant(s) wouldn't be decreased by participation in this one
but increased.
Thank you for your consideration!
Irene Wrenner
879-0011
VSHtchittendencountygrant3.ZIP
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Chittenden County Solid Biomass Feasibility Study
Overview
Chittenden County is situated between the other counties in Vermont that possess
sizable amounts of high and low grade biomass that can be turned into solid biomass
fuel such as pellets, briquettes and/or wood chips.
Chittenden County is the hub of a rail network that can both bring biomass in to be
processed and also ship processed bio fuel to markets elsewhere.
Chittenden County is made up of 18 cities, towns, villages and un-incorporated
areas. It has the area of 539 square miles of land. The area of the county alone can
currently yield approximately 34,000 tons of biomass fuel with a retail value of over six
million dollars.
Currently Chittenden County has access to relatively inexpensive natural gas that
can be used for home and business heating. The natural gas is imported from Canada
and will most likely become more expensive in the future. Locally produced fuel will
keep our heating dollars in the local economy.
Solid bio-fuels do not contribute to climate change in that the carbon is trapped in
solid form every summer. Thus the solid bio-fuels will probably not have any carbon tax
or greenhouse gas emissions fee placed upon their use.
The proposed grant use is to contract with the Show Me Energy Co-Op and other
Vermont resources to conduct the feasibility study on establishing a bio mass co-op in
Chittenden County. Show Me Energy Co-Op: http://www.goshowmeenergy.com
What are solid biofuels?
Solid biofuels include the traditional cord wood, wood chips, and a wide variety of
densified fuels. The advantage of densified fuels over cord wood is that they are
uniform to process, ship, store and burn. They have uniform ash and moisture content.
They are non-toxic, and have no pests or insects after they have been densified. The
densified products include soft or hard wood pellets, blended utility pellets and larger
size briquettes. Wood chips and briquettes are more suitable for commercial/ industrial
heating processes. There is also the potential to combine waxed cardboard, which is
currently non-recyclable and is part of the solid waste stream, into the pelletization
feedstock stream. This would reduce our landfill costs, and create more clean burning
fuel.
Chittenden current production potential
The 539 square miles of Chittenden County land area is equal to 344,960 acres.
Sustainable biomass production can vary between one to fifteen tons per acre per year.
This is for energy crops such as hard wood forests or grasses grown specifically for
biomass production. Given that the county is both urban and rural, an estimate of .1
tons of biomass per acre could be available. Local road crews, park and recreation
managers and land owners currently deal with this amount of biomass waste each year.
At 0.1 ton per acre per year of biomass this yields 34,496 tons of potential fuel given the
current plant coverage. If the value of the unprocessed biomass is roughly $80 per ton,
this amounts to a total of 2.75 million dollars of rough biomass.
Once processed, this biomass can sell at approximately $200 per ton at a value of over
6.8 million dollars. This is from 25% to 33% below current market prices. This
availability of affordable heating fuel will stimulate the local economy.
Potential production with biomass from adjacent counties and from higher
yielding energy crops
Vermont currently has 100,000 acres of marginal farmland that is not in production.
This land is not suitable for food production but is suitable for energy crops. Much of
this land is in counties adjacent to Chittenden County, specifically Addison and Franklin
counties. Further more, because rail access to Chittenden County is already in place,
unprocessed biomass can be brought in to be processed from other areas in Vermont
with minimal energy cost in transport. Given the time to develop energy crops such as
grasses, this biomass potential could amount to over 500 hundred thousand tons. The
product, at $200 per ton, would have a market value of over $100 million annually.
Economic Impact
The money that stays in the local Vermont economy will have a multiplier effect. For
every dollar spent on heating fuel with oil, kerosene, propane and natural gas, 85% of
the money leaves the state economy. For every dollar that is spent on solid bio-fuels,
90% will stay in the local economy and circulate. A multiplier of 3.2* is expected. Thus
the generation and use of even minimal solid bio-fuel in Chittenden county will have
economic stimulus of over 21 million dollars. Once the production expands the impact
will be significantly larger.
*Note: The House Ag. Committee uses a multiplier of 7 for Ag. products.
Job Creation
Jobs will be created to grow, harvest and transport the biomass. Higher skilled jobs
will be created in the production of the densified fuels.
Wood Chip and Pellet Heating Technology are mature technologies
There are numerous burners for the pellets produced on both a residential and a
commercial scale. NRG in Hinesburg burns pellets in their state of the art facility.
However the densification of blended fibers including grasses is just getting off the
ground. In the US there is a program in Missouri that densifies grasses and other
cellulose to make fuels. This is the Show Me Energy Co-Op in Missouri.
hhttp://www.goshowmeenergy.com
Chittenden County has the McNeil plant that burns solid fuels. Surplus fuel and any
substandard fuel can be sold to the McNeil plant to be burned to generate electricity.
Furthermore there is the potential to pelletize fuel adjacent to the McNeil plant and use
the industrial waste heat to dry the biomass.
Currently 20% of Vermont schools heat with solid biofuels. In Chittenden County
several schools such as Westford Elementary and Mount Mansfield Union High School
currently heat with wood chips. If these chips can be produced locally there will be
significant energy and cost savings.
Chittenden County can become a national leader in solid bio fuel technology.
Europe has been using pellet fuels for over a decade. Pellets are a well developed
technology there
The Proposal
The federal stimulus money for Chittenden County is $250,000. We are asking towns
in Chittenden County to help to fund the feasibility study at $1000 each. The feasibility
study will cost $60,000. The federal stimulus requirement is at least ten percent co-
funding. We are asking each town in the county to contribute $1000 to become a
partner in this venture. Other parties may include BERC, Chittenden County Solid
Waste District, Vermont Family Forests, UVM, and the Burlington Biomass Consortium.
Towns who buy in at this time will become parties to the development of the county
wide biomass consortium. Towns as "parties" will benefit from being members in the
program and have a voice in its development. Some towns will be able to sell biomass
as partners in the co-op. Other towns will benefit as "parties" because of their access to
existing infrastructure such as rail lines and solid fuel electric generating facilities.
Towns who do not contribute at this time will not be parties to the development of this
proposal. If more than eight parties contribute to the initial grant, then the amount each
party contributes will decrease.
Why This Should Be a Co-op.
The harvesting and storage of biomass prior to its processing into fuel requires that the
parties involved have a vested stake in maintaining low moisture content, low soil
content, and no plastics or other trash. Thus the members of the co-op benefit from
providing quality biomass, purchasing affordable fuel and from fuel sales to non co-op
members. The Show Me Energy Co-op operates in this manner. Furthermore the
primary objective is not to make a profit but to manage and maintain the counties
natural resources so that they are sustainable for future generations.
The Goal
The goal is to develop a co-op that will produce solid bio-fuel in Chittenden County.
The production will be developed so as to be sustainable to future generations.
The production will be developed so as to create local jobs and to sell fuel to member
parties at a reduced cost.
Member parties will have seats on the board of directors of the Chittenden Solid Bio-
fuels Consortium.
Contact Thomas Tailer Vermont Sustainable Heating Initiative (VSHI)
TBTailer@hotmail.com
5 Jericho Rd. Essex, Vermont
802 879-9486
Resolution of Support for the
Solid Biomass Feasibility Study
Grant Application by VSHI
WHEREAS, Vermont imports most of its fuel for heating homes and businesses; and,
WHEREAS, the cost of fossil fuels is rising and their supply is no longer assured; and
WHEREAS, spending our money on locally-produced fuels rather than imported ones
would have a multiplier effect within our state economy; and
WHEREAS, maintaining the rural character of this state is a priority; and,
WHEREAS, Vermont has 100,000 acres of farmland that is not suitable for food
production but could grow energy crops (biomass) and much of this land is nearby, in
Franklin and Addison Counties; and
WHEREAS, biomass - that is, wood and grass vegetation - could be grown and
harvested annually, processed into chips, pellets and briquettes, and made into a
sustainable fuel source; and,
WHEREAS, biomass has been used as fuel in Europe for more than a decade, while a
US-based operation (Show Me Energy Cooperative) in Missouri is currently producing
pellets from biomass at a profit; and,
WHEREAS, Chittenden County is the hub of a rail system that could transport
biomass in for processing and ship out finished biofuel products; and,
WHEREAS, Chittenden County alone has an estimated potential biomass yield
capable of supporting the production of 34,000 tons of biomass fuel with a retail value
of more than $6,000,000; and,
WHEREAS, the creation of a biomass processing facility in Chittenden County would
provide an incentive to help protect and maintain our rural, "working landscape"; and,
WHEREAS, the creation of a biomass business co-op would provide jobs harvesting,
producing and transporting lower-cost, low-emission biofuels; and
WHEREAS, towns that buy in at this time can expect to have a voice / vote in the
development and execution of the feasibility study; and
WHEREAS, the Vermont Sustainable Heating Initiative (VSHI) is applying for the
Chittenden County Regional Planning Commission (CCRPC) Regional Energy Grant for
funding; therefore be it,
RESOLVED, that the City Council, on behalf of the citizens of the City of South
Burlington, hereby recommends that the CCRPC give serious consideration to VSHI's
grant proposal for a $60,000 solid biomass feasibility study, and hereby commits a
sum not to exceed $1,000 toward the required 10% match, if VSHI receives the award.
Adopted this 4th day of January, 2010 by the South Burlington City Council.
Filed with the City Clerk Signed:
Chittenden County Solid Biomass Feasibility Study
Overview
Chittenden County is situated between the other counties in Vermont that possess
sizable amounts of high and low grade biomass that can be turned into solid biomass
fuel such as pellets, briquettes and/or wood chips.
Chittenden County is the hub of a rail network that can both bring biomass in to be
processed and also ship processed bio fuel to markets elsewhere.
Chittenden County is made up of 18 cities, towns, villages and un-incorporated
areas. It has the area of 539 square miles of land. The area of the county alone can
currently yield approximately 34,000 tons of biomass fuel with a retail value of over six
million dollars.
Currently Chittenden county has access to relatively inexpensive natural gas that
can be used for home and business heating. The natural gas is imported from Canada
and will most likely become more expensive in the future. Locally produced fuel will
keep our heating dollars in the local economy.
Solid bio-fuels do not contribute to climate change in that the carbon is trapped in
solid form every summer. Thus the solid bio-fuels will probably not have any carbon tax
or greenhouse gas emissions fee placed upon their use.
The proposed grant use is to contract with the Show Me Energy Co-Op and other
Vermont resources to conduct the feasibility study on establishing a bio mass co-op in
Chittenden County. Show Me Energy Co-Op: htto.//wAf-w.goshowmeenergy.com
What are solid biofuels?
Solid biofuels include the traditional cord wood, wood chips, and a wide variety of
densified fuels. The advantage of densified fuels over cord wood is that they are
uniform to process, ship, store and burn. They have uniform ash and moisture content.
They are non-toxic, and have no pests or insects after they have been densified. The
densified products include soft or hard wood pellets, blended utility pellets and larger
size briquettes. Wood chips and briquettes are more suitable for commercial/ industrial
heating processes. There is also the potential to combine waxed cardboard, which is
currently non-recyclable and is part of the solid waste stream, into the pelletization
feedstock stream. This would reduce our landfill costs, and create more clean burning
fuel.
Chittenden current production potential
The 539 square miles of Chittenden County land area is equal to 344,960 acres.
Sustainable biomass production can vary between one to fifteen tons per acre per year.
This is for energy crops such as hard wood forests or grasses grown specifically for
biomass production. Given that the county is both urban and rural, an estimate of .1
tons of biomass per acre could be available. Local road crews, park and recreation
managers and land owners currently deal with this amount of biomass waste each year.
At 0.1 ton per acre per year of biomass this yields 34,496 tons of potential fuel given the
current plant coverage. If the value of the unprocessed biomass is roughly $80 per ton,
this amounts to a total of 2.75 million dollars of rough biomass.
Once processed, this biomass can sell at approximately $200 per ton at a value of over
6.8 million dollars. This is from 25% to 33% below current market prices. This
availability of affordable heating fuel will stimulate the local economy.
Potential production with biomass from adjacent counties and from higher
yielding energy crops
Vermont currently has 100,000 acres of marginal farmland that is not in production.
This land is not suitable for food production but is suitable for energy crops. Much of
this land is in counties adjacent to Chittenden County, specifically Addison and Franklin
counties. Further more, because rail access to Chittenden County is already in place,
unprocessed biomass can be brought in to be processed from other areas in Vermont
with minimal energy cost in transport. Given the time to develop energy crops such as
grasses, this biomass potential could amount to over 500 hundred thousand tons. The
product, at $200 per ton, would have a market value of over $100 million annually.
Economic Impact
The money that stays in the local Vermont economy will have a multiplier effect. For
every dollar spent on heating fuel with oil, kerosene, propane and natural gas, 85% of
the money leaves the state economy. For every dollar that is spent on solid bio-fuels,
90% will stay in the local economy and circulate. A multiplier of 3.2* is expected. Thus
the generation and use of even minimal solid bio-fuel in Chittenden county will have
economic stimulus of over 21 million dollars. Once the production expands the impact
will be significantly larger.
*Note: The House Ag. Committee uses a multiplier of 7 for Ag. products.
Job Creation
Jobs will be created to grow, harvest and transport the biomass. Higher skilled jobs
will be created in the production of the densified fuels.
Wood Chip and Pellet Heating Technology are mature technologies
There are numerous burners for the pellets produced on both a residential and a
commercial scale. NRG in Hinesburg burns pellets in their state of the art facility.
However the densification of blended fibers including grasses is just getting off the
ground. In the US there is a program in Missouri that densifies grasses and other
cellulose to make fuels. This is the Show Me Energy Co-Op in Missouri.
Chittenden County has the McNeil plant that burns solid fuels. Surplus fuel and any
substandard fuel can be sold to the McNeil plant to be burned to generate electricity.
Furthermore there is the potential to pelletize fuel adjacent to the McNeil plant and use
the industrial waste heat to dry the biomass.
Currently 20% of Vermont schools heat with solid biofuels. In Chittenden County
several schools such as Westford Elementary and Mount Mansfield Union High School
currently heat with wood chips. If these chips can be produced locally there will be
significant energy and cost savings.
Chittenden County can become a national leader in solid bio fuel technology.
Europe has been using pellet fuels for over a decade. Pellets are a well developed
technology there
The Proposal
The federal stimulus money for Chittenden County is $250,000. We are asking towns
in Chittenden County to help to fund the feasibility study at $1000 each. The feasibility
study will cost $60,000. The federal stimulus requirement is at least ten percent co-
funding. We are asking each town in the county to contribute $1000 to become a
partner in this venture. Other parties may include BERC, Chittenden County Solid
Waste District, Vermont Family Forests, UVM, and the Burlington Biomass Consortium.
Towns who buy in at this time will become parties to the development of the county
wide biomass consortium. Towns as "parties" will benefit from being members in the
program and have a voice in its development. Some towns will be able to sell biomass
as partners in the co-op. Other towns will benefit as "parties" because of their access to
existing infrastructure such as rail lines and solid fuel electric generating facilities.
Towns who do not contribute at this time will not be parties to the development of this
proposal. If more than eight parties contribute to the initial grant, then the amount each
party contributes will decrease.
Why This Should Be a Co-op.
The harvesting and storage of biomass prior to its processing into fuel requires that the
parties involved have a vested stake in maintaining low moisture content, low soil
content, and no plastics or other trash. Thus the members of the co-op benefit from
providing quality biomass, purchasing affordable fuel and from fuel sales to non co-op
members. The Show Me Energy Co-op operates in this manner. Furthermore the
primary objective is not to make a profit but to manage and maintain the counties
natural resources so that they are sustainable for future generations.
The Goal
The goal is to develop a co-op that will produce solid bio-fuel in Chittenden County.
The production will be developed so as to be sustainable to future generations.
The production will be developed so as to create local jobs and to sell fuel to member
parties at a reduced cost.
Member parties will have seats on the board of directors of the Chittenden Solid Bio-
fuels Consortium.
Contact Thomas Tailer Vermont Sustainable Heating Initiative (VSHI)
TBTailer@hotmail.com
5 Jericho Rd. Essex, Vermont
802 879-9486
TBTailer@hotmail.com