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HomeMy WebLinkAboutAgenda - City Council - 05/18/2009 o h &evi south Charles E. Hafter, City Manager AGENDA SOUTH BURLINGTON CITY COUNCIL CITY}FALL CONFERENCE ROOM 575 Dorset Street SOUTH BURLINGTON, VERMONT REGULAR MEETING 7:00PM Monday, May 18, 2009 1) Comments and Questions from the public(not related to the Agenda). 2) Announcements and City Manager's Report. 3) Discussion and consideration of motions related to the implementation of a new Police Station: • Presentation of Resolution Supporting a 24,000 Square Foot Police Facility; Councilor BoucI r • Presentation of power point on comparison of two preferred sites and related di.'-cussions; Councilor Knapp / • Presentation of construction footprint options at 575 Dorset Street; Rebecca Arnold,Arnold anu / Scangas Architects '• Council discussion of alternative sites; Councilor Murray and others • Presentation of proposal to issue RFP to further study options at 575 Dorset Street; Councilor Dooley �• Consideration of issuing a warning to have a public vote on debt financing to authorize the purchase and development of 19 Gregory Drive per motion passed at April 27,2009 meeting (moved to begin the process of public education with the intent to schedule a public meeting on 18 May to discuss whether to put the 19 Gregory Drive site for a police station on the ballot.) * 4) Consideration for capital equipment notes for Public Works Highway Equipment and Police. * 5) Acceptance of resignation of Peter Plumeau from Development Review Board(motion needed) * 6) Information on appointments to Boards and Commissions due in June/July 2009 * 7) Review agenda for Development Review Board meeting to be held on May 19, 2009. * 8) Review and approve minutes from regular&special City Council meetings held May 4& 15,2009 * 9) Consideration of special Entertainment License for American Cancer Society, Making Strides Against Breast Cancer Walk 9am-2pm. 10) Sign disbursement orders 11) Adjourn Respectfully Submitted: Charles Hafter, ity Manager 575 Dorset Street South Burlington, VT 05403 tel 802.846.4107 fax 802.846.4101 www.sburl.com ARNOLD & SCANGAS ARCHITECTS 575 Dorset Street South Burlington,Vermont Site Constraints: High water table Poor soils Limited to 4 story building Spread footings required Basement is not possible Impaired waterway designation Affects stormwater runoff requirements Need discussions with AOT Mitigation at another site Water and sewer runs through middle of the site Asbestos concrete water line and is old and fragile Zoning Requirements: Maximum site coverage: Buildings: 30% Buildings,parking and impervious surfaces: 70% Standard setbacks: Front yard: 40 ft Side yard: 15 ft Rear yard: 30 ft AOT highway: 50 ft Parking Requirements: 3 spaces/1000 GFA Existing Parking: Fire Station, 12,750 sf: 32 spaces (unmarked) City Hall, 16,800 sf: 57 spaces Proposed: 24,000 sf building: 72 spaces 40,000 sf building: 120 spaces High Volume Traffic Overlay District Requires traffic study Requires approval from the Development Review Board Planned Unit Development(PUD)Minor Subdivision Requires 2-3 Public Hearings 5/18/09 1 ARNOLD & SCANGAS ARCHITECTS Option 1: 40,000 sf, 3 stories 137 parking spaces Lot coverage: 50% (Similar for all options) Building coverage: 11% (Similar for all options) No additional land required Can remain in existing building during construction Option 2: 40,000 sf, 4 stories 141 parking spaces No additional land required Can remain in existing building during construction Option 3: 20,000 sf, 2 stories,addition to existing building for Police Dept. Retain current City Hall and Conference Room 131 parking spaces No additional land required Can remain in existing building during construction Option 4: 40,000 sf, 3 stories 151 parking spaces Additional land required Can remain in existing building during construction Option 5: 24,000 sf, 2 stories,new building for Police Dept. Retain current City Hall and Conference Room 121 parking spaces No additional land required Can remain in existing building during construction Option 6: 40,000 sf, 3 stories 141 parking spaces No additional land required Demolition of existing building required Temporary location of Police Dept. and City Hall required 5/18/09 2 ARNOLD & SCANGAS ARCHITECTS Site concerns for all options: Minimal or lack of green space facing Dorset Street Parking for staff is not convenient Security issues with Police functions Traffic concerns exiting Dorset Street Existing site utilities may need to be relocated: Water Sewer Electrical transformer Emergency generator Due to the poor soils and high water table, a parking structure would be limited to 2 stories. With parking requirements for the zoning being met, a parking structure was not seen as an economical or needed solution. 5/18/09 3 Proposal: City Council decides to determine cost of addressing short-term facility needs of police department and City Hall at 575 Dorset Street via a building that would, over time, provide for long-term space needs of police department. This would be accomplished when City Hall moves out(hopefully within 10 years). At this point, space formerly occupied by City Hall would be modified to accommodate police department needs. Design of initial combined police/City Hall building would need to take into consideration, to the degree feasible, this long-term plan. Develop RFP to determine cost of 35,000 sq. ft. building at 575 Dorset St. considering the following alternatives. A single new building Modification and expansion of existing building Acquisition of adjacent land to create additional space for building. Specifications: 19,000 sq. ft. for police dept. 16,000 sq. ft. for City Hall We need to specify number of parking spaces required. Work to be done would include (1) cost of building a separate parking facility for some/all of the parking spaces and (2) cost of building underground parking for some/all of the parking spaces and long-term pros and cons of these two options. We would specify that City Hall space be designed (and costed out) taking a modular office furniture approach. By this I mean that it would be open space for the most part. Exceptions: private office for City Manager, secure space (vault) for City Clerk's document storage, 2 medium-size conference rooms, one large conference room, one storage room, and one set of rest rooms on each floor assigned to City Hall. We would use modular office units for the other City Hall uses/functions. Large conference room would be shared by Police and City Hall. Since Clerk needs secure vault-like space, maybe we could have this space assigned to first floor in a location that could be converted to a third sally port when City Hall moves out. It is my understanding that Green Mountain Power in Colchester has virtually no private offices; everyone has only his/her own cubicle. We should also consider whether some of the police dept. functions could be done using the modular approach (for short term). We would use the 19,000 sq ft specs that Chief Whipple presented on 4/27/09 for police functions, with possible incorporation of a modular approach for design of space assigned to some functions. RFP applicants would be asked to analyze several options that would be provided in the RFP for utilizing the 575 Dorset Street location. If an alternative was impossible that conclusion would have to be justified. Cost reasons would not be acceptable. Each alternative would have a detailed cost estimate including costs for temporary relocation of police and City Hall staff and functions if necessary. Applicants must assure City that plan and cost estimates for 575 Dorset Street building and parking accommodation options can be completed by July 1, 2009. Suggest that we offer $25,000 as fee for this work. Is this too much or too little? Didn't we pay $30,000 for the work done on the Calkins proposal? Time line for RFP: Monday May 4, 2009—consider this proposal to issue RFP; if adopted, name committee to assist City Manager in developing RFP; also name committee to review proposals received and interview strongest applicants. Monday, May 11, 2009 —Issue RFP Tuesday, May 26, 2009, 5:00 p.m. deadline for submission of proposals NOTE: if this schedule is unreasonably short, we can move the deadline to Monday, June 1 and move the remaining dates up one week. Thursday, May 28, 2009—committee interviews strongest applicants; contacts references and does other research on Friday and Monday, May 29 and June 1, respectively. Monday, June 1, 2009—committee makes recommendation to City Council re awarding contract for work(does consideration of committee's recommendation happen in executive session?). Decision is made regarding which applicant will receive the contract. Tuesday, June 2, 2009—successful applicant is notified. Friday, June 5, 2009—contract with successful applicant finalized and signed. (Can we finalize a contract this quickly?) July 1, 2009 - Contractor provides report to City Manager no later than close of business (5:00 p.m.). July 2, 2009—City Councilors, City Manager, Police Chief, and other specified individuals receive copy of report and review it. July 6, 2009— City Council meeting; contractor presents report to City Council and public. This option is compared to 19 Gregory Drive option. Council makes decisions on next steps (e.g. possibly sets date for a subsequent public meeting, possibly decides on option to move forward with; possibly sets date for special election, etc.). City of South Burlington Analysis of Options for New Police Facility 40,000 sq.ft. q 40,000 sq,ft. 24,000 sq.ft New 20,000 sq.ft. Property Gregory $ Building Addition Acquisition Drive %y-f Design $ 900,000 $ 629,000 $ 900,000 $ Pu° Construction 10,380,000 5,190,000 10,380,000 4,400,000 �t ' Equipment& Furniture 1,350,000 1,150,000 1,350,000 2,270,000 t �s J,ao" Relocation Costs 2,500,000 - - - Property Acquisition (1) 1,450;000 1,450,000 1,450,000 - 140 0o° Sub-Total $ 16,580,000 $ 8,419,000 $ 14,080,000 $ 6,670,000 ' City Hall Renovation - 3,000,000 - 2,500,000 2 00•°J' Total $ 16,580,000 $ 11,419,000 $ 14,080,000 $ 9,170,000 k 2 D t�JiyJ Notes: (1) in lieu of parking facility estimated at$1.65 million All amounts are using existing estimates: New Building=40,000 sq.ft.compared 29,000 sq.ft. (1.38) • Design $650,000 times 1.38 • Construction $7,522,000 times 1.38 • Equipment $950,000 police,$400,000 City Hall • Rent = Average of$2.3Million and$2,7 million from estimates • Property Acquisition: 595 Dorset $133/sq.ft.*9,000 = $1,197,000 times 1.20%(city bonus)= $1,450,000 Parking Deck=need 60 spaces for Police;deficit in 75 total = $1,650,000 Addition=20,000 sq.ft. new/renovate City Hall • Design $449,000 addition;$180,000 City Hall = $629,000 • Construction: $5,190,000 Police $3,000,000 City Hall/Fire station Property Acquisition: New Building 40,000 sq.ft. ; buy 595 Dorset Street • Design = $900,000 • Construction = $10,380,000 • Equipment $950,000 police,$400,000 City Hall • Property Acquisition: 595 Dorset $133/sq.ft.*9,000 = $1,197,000 times 1.20%(city bonus)= $1,450,000 Gregory Drive: 19 Gregory Drive 27,000 sq.ft. • Fit up less due to smaller size (24,000 sq.ft.at$55.00/sq.ft.;plus $950,000 special costs.) • Add: $2,500,000 to renovate City Hall ...� o)► r ` -cis". .1.LS pc» er `� `'`' Page 1 of 2 Denis Gravelin From: Charles Hafter[chafter@sburl.com] Sent: Tuesday, May 12, 2009 10:46 AM To: Denis Gravelin Subject: Fwd: Resignation from So Burl DRB please print Chuck X-Virus-Scanned: amavisd-new at sburl.com X-Authenticated-User: peplumeau.myfairpoint.net DKIM-Signature: v=1; a=rsa-sha256; c=relaxed/relaxed; d=myfairpoint.net; s=alpha; t=1242136635; bh=T2SKteggd9340hm0ikhAkl l ylIkEfwV 1 SbhKUTN+PSY=; h=Reply-To:From:To:Cc:Subj ect:Date:Message-ID:MIME-Version: Content-Type; b=rWOivvJJuRgSCyHwQIvmIw95dy5sIEJGHxUzmLatWMUPpJkvf WdDkgyj LfbPpHFOR g5kiRLA+6O60bfDMtr/w+3 sWkZJjyP7KyunKHFZvMAKsSCUw5ZZjJwwRN9eZDZxkko MiIo9anl9iF5OiYYZOMddAFtBdnZxl/nqbXpsAHo= Reply-To: <peplumeau@myfairpoint.net> From: "Peter Plumeau" <peplumeau@myfairpoint.net> To: "'Charles Hafter' <chafter@sburl.com>, "'Alida & John Dinklage"' <jadinklage@myfairpoint.net>, <mark@rhbpc.com> Cc: "'Paul Conner' <pconner@sburl.com>, <ray@sburl.com>, "'Cathyann LaRose"' <clarose@sburl.com>, <mboucher@sburl.com> Subject: Resignation from So Burl DRB Date: Tue, 12 May 2009 09:57:12 -0400 X-Mailer: Microsoft Office Outlook 11 Thread-Index: AcnTCXpERHh6YUPXQbKc333I1e5gQA== X-OriginalArrivalTime: 12 May 2009 13:54:03.0843 (UTC) FILETIME=[1 C38F 130:01 C9D309] Dear Chuck: As you know, the City Council recently appointed me to be the City's representative on the Burlington International Airport Commission. I therefore intend to resign from the Development Review Board (DRB) as of May 20, 2009. I would like to thank John Dinklage, Mark Behr and the entire DRB membership for their dedication and thoughtful work during my tenure. I want to especially thank Ray Belair and Cathyann LaRose for their professionalism in support of the DRB. If you have any questions, please ask. I thank you and the City Council for your continued confidence in my ability to serve South Burlington. Sincerely, 5/12/2009 Page 2 of 2 • - Peter Plumeau 33 Knoll Circle South Burlington,VT 05403 peplumeau@myfairpoint.net 802.865.0270 (H) 802.238.2680 (C) 5/12/2009 Ham` southhuriingtor Charles E. Hafter, City Manager Memorandum May 13, 2009 To: Chair and City Council From: Chuck Hafter, City Manager Re: Information on appointments to Boards and Commissions due in June/July 2009 Attached is a list of the appointments that City Council will be required to make in the next two months. This list is provided for your information only at this time. The Council's past practice has been to require interviews of only non-incumbents seeking position, but not to require current appointees to come in for an interview. If there are no vacancies, because all the incumbents agree to serve again, the Council has not advertised for volunteers. For appointment to the Planning Commission, Development Review Board and Design Review Board the practice has changed frequently over the years. Since four of the Council members have been elected in the last two years, it may be helpful to advertise these positions and interview all applicants, incumbents and new. Please discuss how you want to proceed. 575 Dorset Street South Burlington, VT 05403 tel 802.846.4107 fax 802.846.4101 www.sburl.com 2009/2010 Board Appointments that need to be made Name Brd or Committee Bob McDonald(3) Planning Commission Chris Shaw(3) Planning Commission Mike Tarricone(3) City Center Design Review Comm Roger Farley(4) DRB Matt Brimingham(3) DRB Peter Plumeau(3) DRB Denis Gravelin(2) MPO Steve Magowan(2) MPO Alt Marcel Beaudin(2) RPC Vacant(2) RPC Alternate Betsy Jackson(3) Rec Comm & Leisure Arts Ethel Schuele(3) Rec Comm & Leisure Arts Ed Darling(3) Rec. Path Donna Leban(3) Rec. Path David Wilber(3) Lib. Brd of Trustees Paul Stabler(2) Chittenden Solid Waste Dist Mark Boucher(2) Chittenden Solid Waste Dist Alt William Schuele(3) Natural Resource Comm Clarence Meunier(3) CRCF Liaison Comm Susan Wheeler(3) CRCF Liaison Comm Peter Taylor(3) City Charter Comm IRS" 140: SOlith 4 6: PLANNING & ZONING AGENDA South Burlington Development Review Board Tuesday, May 19, 2009 7:30pm Regular Meeting City Hall Conference Room, 575 Dorset Street, South Burlington, VT 1. Other business/announcements. 2. Minutes of May 5, 2009. 3. Continued sketch plan application #SD-09-20 of F+ M Development Co., LLC to amend a previously approved planned unit development consisting of: 1) 383 residential units in seven (7) buildings, 2) a 63 unit congregate housing facility, 3) a 4430 sq. ft. expansion of an indoor recreation facility, and 4) an existing 16,000 sq. ft. television studio and office building. The amendment consists of subdividing lot#1 into five (5) lots ranging in size from 0.35 acres to 1.347 acres, 345-514 Farrell Street. 4. Continued sketch plan application #SD-09-19 of F+ M Development Co., LLC to amend a previously approved planned unit development consisting of: 11 383 residential units in seven (7) buildings, 2) a 63 unit congregate housing facility, 3) a 4430 sq. ft. expansion of an indoor recreation facility, and 4) an existing 16,000 sq. ft. television studio and office building. The amendment consists of: 1) razing existing car wash and television station, 2) constructing a 26,150 sq. ft. 4-story addition to contain 30 congregate housing units and 3,000 sq. ft. of social service use to existing 63 unit congregate housing facility, and 3) constructing a 48,500 sq. ft. 5-story multi-family dwelling to contain 41 dwelling units, Farrell Street and Bacon Street. 5. Continued site plan application #SP-09-30 of Lark Inns, LP to construct a 1,236 sq. ft. addition to hotel lobby, 1720 Shelburne Road. 6. Final plat application #SD-09-22 of Bensen Development, LP to amend a previously approved planned unit development consisting of two commercial buildings (9,280 sq. ft. and 3,672 sq. ft.), 16 multi-family dwelling units in three buildings, and an approved but not yet constructed nine unit multi-family dwelling. The amendment consists of subdividing a 2.07 acre parcel into two lots of 0.72 acres and 1.35 acres, Executive Drive. 7. Site plan application #SD-09-35 of John Larkin for a 1,615 sq. ft. accessory residential unit, 255 Bay Crest Drive. 8. Continued preliminary plat application #SD-09-05 of Wedgewood Development Corporation for a planned unit development consisting of: 1) six (6) two-family dwellings, and 2) three (3) single family lots, 232 Autumn Hill Road 9. Site plan application #SP-09-39 of Quarry Ridge Estates Homeowners' Association to upgrade the existing stormwater treatment pond for a 92 unit residential development, Juniper Drive. 575 Dorset Street South Burlington, VT 05403 tel 802.846.4106 fax 802.846.4101 www.sburl.com 10. Sketch plan application #SD-09-23 of Buckthorn Group to subdivide a 7 acre parcel developed with an single-family dwelling into nine (9) lots, 1404 Hinesburg Road. 11. Site plan application #SP-09-40 of Timothy Cutler to amend a previously approved plan for a seasonal mobile food unit. The amendment consists of altering access and circulation, 6-12 Ethan Allen Drive. 12. Continued sketch plan application #SD-09-10 of Stella Chastenay Trust for a planned unit development to construct a 4-story-building consisting of 7,800 sq. ft of retail use and 24 residential dwelling units, 111-113 Hinesburg Road. Resp ully Submitt ymo d J. Belair Administrative Officer F N la ;ii, iil /////7777/ 4 I k\\*064 ti 644 i 1,4° 1, ) , \ if ' .'. t. ,, ./".'. ._ , .,:. ,, . i. ,,,,.., . ,, ' /7...ti.. . i ) \Q, �. ",,It -. .., : ,, u`ar' 0." LP - 4 / I M?O , _- ,,,r. - . ,-..., -', . It ,O,li dilk. ' * r 3 ..,•Y. ., '.i gW N Wil.li1 fat.iei.,1, ,, , \ 7...,0„=,. " .. .' t ` '.a,. :11 {j ', i Imo. :,. .:. -"".....*"" 4% ..,/tI.. ..r - ..rs of , . v . , , "AO 41 4' 4-ii, - 40, :It tro,1„3 - _A. , AL .... Al; +1 \ \ \\:1 ' 110110 -- ' ' °Ai Ail.. 1 "4"" , c ..,,,,. . , . . µp, Al a� Og.$'1, r -- . ,- okirld , x • III , r: AO. a** .... A.0 O. , .,,,,,AP . ' . 0, ' ( td 1 tin a '' '114. i a, 1 YNIS /., ,i is. „ , , ., r I -(41... Vs 4 IV 4 - .. 14 L ''' k. , .....-, : ... 1 ra il I ri „,16.. r i to R ,,_". , . • n • . 1.7 .. , , ,• . • i i 111116: ..ifii , . , i \ r/ i 9 Lj jiholl .yam.. ; 40 ' t,10 01' ....--- I .....i :14 I , ; tH., a . s . � : , .. a. / t , slaw • . _ . a ! 'S 3 �.. , r ... , , . . , ....., 41 • . • .� . -r . /. . ...dial .dr R•11 WI �e —-�a= -+ �f.r Nor+N r�r ibis Ali L sa ors \. +w ail elk Or I&its 111111"rr .. .r„ ipx „...„ 1.. • ' . ., , : r ' sT'- *. ' * I \ '- . S - y k g•Q p o i Ir,i11k'!a,7 is. s..e 1• Ter '!d'Ai, .,n, r .rr tV a� 114 11 • A. ., . . `- s' ■-■ i • " • e 's i ° . , e r • 1 . '! '9 . ' Y Yam' ° 9, i . ...i .■ I� 1 i A 1 « `t e a 'MTM'-ra' " 1.":. it • 4 ! f r n s�. "`&a .yam i 4 "w"'1' to,$ ,. .. `-h • _ ., �t @ e ° _ , va:,n YMY11/•Y ... .iy,. .fit...raaf I OPTION Ii IF d , ' air --UFA ` " "TN,. r . gig • 1 ir,......-R---.. .., . 1 • T" ARNOLD & SCANGAS . . NEIIII ' A R C H I T E C T S PC pizzagalli construction company May 14, 2009 Charles Hafter CITY OF SOUTH BURLINGTON 575 Dorset Street South Burlington, VT 05403 Re: Proposed New Police Station Dear Charles: We are aware for sometime the desire the City of South Burlington has for an economical solution for a new police station. Our firm has provided solutions for multiple public safety buildings in the Northeast for the past 10 years. We have extensive knowledge of cost and needs of facilities such as these. After carefully analyzing the history of this project and the Report on Police Facility Needs, we feel there is an option that the city may want to consider. The benefits of these options are as follows. Option-A Police Facility Only; 24,000 gsf approximately $6M-$7M ��� - `4-c‘ h C* • No relocation of existing police facility & function, same address �: 1 • No displacement cost incurred, thus putting the cost back into the program s • A quick and durable 75 year building structure • Brand new facility that will accommodate current and future needs • Design cost included Option-B Police &Town Hall Facility; 40,000 gsf approximately$10M 12 S ' I s c • No relocation of existing police facility & function, same address • No displacement cost incurred, thus putting the cost back into the program • A quick and durable 75 year building structure • Brand new facility that will accommodate current and future needs • Design cost included If you are interested in discussing this further, please do not hesitate to call me to arrange a meeting. We thank you for this opportunity to work with you on this project. Please call me with any questions. My direct phone number is 802-651-1317. Sincerely, W t21-4 Matt Young Director of Preconstruction Services Cc: A. Martin, VP-Pizzagalli J. Fayette, VP-Pizzagalli 50 Joy Drive, South Burlington,VT 05403 802.658.4100 + www.pizzagalli.com