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HomeMy WebLinkAboutAgenda - City Council - 07/02/2008 i OWILINOTO4 41.4. eillrli*'. '~' City of South Burlington �,�/ 4 ..., 11I�) 575 DORSET STREET EfLt1 1�1�1� �, SOUTH BURLINGTON VERMONT 05403 _ TEL. (802) 846-4107 '�__-- ," FAX (802) 846-4101+4 f,�'« ah�OA TOWN 10' CITY MANAGER AGENDA CHARLES E. HAFTER SOUTH BURLINGTON CITY COUNCIL CITY HALL CONFERENCE ROOM 575 DORSET STREET SOUTH BURLINGTON, VERMONT SPECIAL MEETING 5:30 P.M. WEDNESDAY, JULY 2, 2008 1) Call to order * 2) Request for approval of tax rate to support the FY 2009 budget, special assessment districts, user fees for sanitary water, sewer and storm water services;. sewer capacity allocation fee; approval of tax due dates and fiscal year budgets. * 3) Consider bids for roofing retrofit of the municipal building. 4) Discuss upcoming meeting dates. 5) Adjourn Respectfully Submitted: --C-Charle a e , City Manager � �6p11UMptpN Y 9 City of South Burlington 575 DORSET STREET EvAt ri%, zt./ SOUTH BURLINGTON VERMONT 05403 TEL. (802) 846-4107 +.��� ° FAX (802) 846-4101 +yEpe AGER row M'a�M CHARLES ECITY NHAFTER ne 27, 2008 City Council South Burlington Vermont Re: Request for approval of tax rate to support the FY 2009 budget, special assessment districts, user fees for sanitary water, sewer and storm water services; sewer capacity allocation fee; approval of tax due dates and fiscal year budgets. To All Members: The City is preparing to print and mail tax bills for FY 2008-2009. Please approve the following tax rates and user fees based upon the voter approved budget and special assessments. General Levy: On May 20, 2008 the City voters approved the FY 2009 municipal budget in the amount of$19,142,974, of which $9,084,353 was estimated to be funded through the property tax. The voters also approved on May 20, 2008, the $40,000 Disabled Veterans' Property Tax Exemption requiring an additional $24,032 to be collected through the property tax rate. The City's grand list was projected in the 2008/2009 budget at$26,553,500, a 2.09% increase over the previous year. Based on the grand list filed with the state at $26,539,352, a 2.04% increase, the general tax rate is composed of: City operating .2948 Bonded debt .0168 Other entities .0207 Open space .0100 Total City Services .3423 Adjust for disable-veteran exemption .0009 .3432 per$100 assessed value This tax rate will produce $9,108,305 in tax revenues, $80 deficient to the closest rounding. Special Assessment Districts: 1. Spear Street Northeast—based on an annual levy of$5,638.50 and a district property value of$3,770,700, the tax rate should be set at .150. The assessment is for 50% of the cost to install sanitary sewers in 2002. This is the sixth year of a ten-year assessment. 2. Spear Street South— based upon an annual levy of$5,862.48, each of the eight properties in the district will be billed $732.81. (The Council approved the special assessment on an equal share basis over ten years.) This is the sixth year and requires a single payment invoice due July 15. City Council/Tax rates, User fees June 27, 2008 Page 2 Sewer User Fee: The fee to support the Water Pollution Control budget for 2008-2009 is $23.15 per 1,000 cubic feet of water usage, an 11 percent increase into effect with all water billed after July 1, 2008. The fee for the Town of Colchester should be set at $24.39 per 1,000 cubic feet per contract agreement. Sewer Capacity Allocation Fee: City Council is aware of the planned increase in the sewer allocation capacity fee from $4.60 per gallon of allocated capacity to $9.20. This fee was extensively discussed as part of the Airport Parkway improvement and expansion project and the anticipated revenues are projected in the proposed rate study that was presented to voters at the time of bond approval. Because the State reduced the necessary allocation for single-family homes by 50% several years ago, the increase will return the allocation cost to the same level it was prior to the State action. Based upon prior experience, staff recommends the increase in fees go into effect immediately upon passage and that Council is explicit that there is no grandfathering in the charging of these fees. Developers can pay for allocations either in bulk or at the time they pull each permit. Most have been very aware that this increase in coming. Similar to other city fees, this fee can be amended upon vote of the majority of the Council. It is important to note that this fee is not an impact fee but an allocation fee. Water User Fee: The fee to support the Water Department budget for 2008-2009 is $19.53 per 1,000 cubic feet of usage, the same as currently applied. Storm Water Service Fee: The service fee to support the Public Works - Storm Water Division is set at$4.50 per Equivalent Residential Unit (ERU) of 2700 sq. ft. of impervious surface, the same as currently applied. Tax Due Dates: 1st installment August 15, 2008 2"d installment November 17, 2008 3`d installment March 16, 2009 Requested Approvals: Please approve the FY 2009 budget as warned in the public hearing held April 10, 2008 and approved by public vote on May 20, 2008, the tax and user fee rates and tax due dates. Sincerely, C rles H r City Manager t„$wLIMO, fou City of South Burlington ri;Ill'illii4 ) � 575 DORSET STREET ���% � -��� SOUTH BURLINGTON, VERMONT 05403 June 27, 2008 Chair and City Council City of South Burlington South Burlington, VT 05403 RE: Consider bids for roofing retrofit of the municipal building. To all Members: On June 13, a bid proposal was sent to 13 prospective roofing contractors for the repair/retrofit of the roof over the municipal building, including a portion over the fire station. At a mandatory walk through held this week, we had three roofing contractors interested from which I expect bids from. As requested in the bid proposal, bids are to be received on July 1 with bid opening at 1:00 pm. We should have the results to you at the meeting. Sincerely, 4"4"---------- Denis Gravelin Assistant City Manager +0,ytN Bp11LINCTpA,yFq� . % City of South Burlington [.�tr,i/1Ir' :/ . 575 DORSET STREET ��I�iri .i��� SOUTH BURLINGTON, VERMONT 05403 i. `is,: TEL. (802) 846-4107 ��_�` " FAX (802) 846-4101 p8hep t, CITY CHAR ES ENAGER ... 2, 200VHAFTER City Council South Burlington Vermont Re: Request for approval of tax rate to support the FY 2009 budget, special assessment districts, user fees for sanitary water, sewer and storm water services; sewer capacity allocation fee; approval of tax due dates and fiscal year budgets. (final version) To All Members: The City is preparing to print and mail tax bills for FY 2008-2009. Please approve the following tax rates and user fees based upon the voter approved budget and special assessments. General Levy On May 20, 2008 the City voters approved the FY 2009 municipal budget in the amount of$19,142,974, of which $9,084,353 was estimated to be funded through the property tax. The voters also approved on May 20, 2008, the$40,000 Disabled Veterans' Property Tax Exemption requiring an additional $24,032 to be collected through the property tax rate. The City's grand list was projected in the 2008/2009 budget at$26,553,500, a 2.09% increase over the previous year. Based on the grand list after appeal hearings at $26,504,741, the general tax rate is composed of: City operating .2953 Bonded debt .0168 Other entities .0207 Open space .0100 Total City Services .3428 Adjust for disable-veteran exemption .0009 .3437 per$100 assessed value This tax rate will produce $9,109,679 in tax revenues, $1,294 in excess to the closest rounding. The difference in grand list will increase the estimated tax liability for a $300,000 home by$1.20 for FY 2009 over estimated municipal tax bill. Special Assessment Districts: 1. Spear Street Northeast—based on an annual levy of$5,638.50 and a district property value of$3,770,700, the tax rate should be set at .150. The assessment is for 50% of the cost to install sanitary sewers in 2002. This is the sixth year of a ten-year assessment. 2. Spear Street South— based upon an annual levy of$5,862.48, each of the eight properties in the district will be billed $732.81. (The Council approved the special assessment on an equal share basis over ten years.) This is the sixth year and requires a single payment invoice due July 15. City Council/Tax rates, User fees June 27, 2008 Page 2 Sewer User Fee: The fee to support the Water Pollution Control budget for 2008-2009 is $23.15 per 1,000 cubic feet of water usage, an 11 percent increase into effect with all water billed after July 1, 2008. The fee for the Town of Colchester should be set at $24.39 per 1,000 cubic feet per contract agreement. Sewer Capacity Allocation Fee: City Council is aware of the planned increase in the sewer allocation capacity fee from $4.60 per gallon of allocated capacity to $9.20. This fee was extensively discussed as part of the Airport Parkway improvement and expansion project and the anticipated revenues are projected in the proposed rate study that was presented to voters at the time of bond approval. Because the State reduced the necessary allocation for single-family homes by 50% several years ago, the increase will return the allocation cost to the same level it was prior to the State action. Based upon prior experience, staff recommends the increase in fees go into effect immediately upon passage and that Council is explicit that there is no grandfathering in the charging of these fees. Developers can pay for allocations either in bulk or at the time they pull each permit. Most have been very aware that this increase in coming. Similar to other city fees, this fee can be amended upon vote of the majority of the Council. It is important to note that this fee is not an impact fee but an allocation fee. Water User Fee: The fee to support the Water Department budget for 2008-2009 is $19.53 per 1,000 cubic feet of usage, the same as currently applied. Storm Water Service Fee: The service fee to support the Public Works- Storm Water Division is set at$4.50 per Equivalent Residential Unit (ERU) of 2700 sq. ft. of impervious surface, the same as currently applied. Tax Due Dates: 1st installment August 15, 2008 2"d installment November 17, 2008 3rd installment March 16, 2009 Requested Approvals: Please approve the FY 2009 budget as warned in the public hearing held April 10, 2008 and approved by public vote on May 20, 2008, the tax and user fee rates and tax due dates. Sincerely, Char es Hafte City Manager /~� City of South Burlington ��� iir f�p11jj 575 DORSET STREET ���%� f�'i•�0`•� SOUTH BURLINGTON VERMONT 05403 TEL. (802) 846-4107 f+,- '1 70W ��: FAX (802) 846-4101 CITY MANAGER JhfON M'RpA CHARLES E. HAFTER July 1, 2008 Memo to: Chair and City Council City Manager From: Denis P. Gravelin, Assistant City Manager Subject: Consideration of Roofing Bids We have completed the bidding for the retrofit roofing project. After soliciting 13 bids, the following three bids were received. Following our analysis of the proposals we recommend that A.C. Hathorne be awarded the project. Bidder: ACHathorne DG Roofing RoddRoofinq Base bid- Main Roof $68,697.00 $83,200.00 $79,390.00 Warranty 882.00 868.00 9,100.00 $69,579.00 $84,068.00 $88,490.00 This bid together with the other work authorized last month is summarized as follows: Mezzanine roofs $16,577 Interiors 31,845 Main roof retrofit + 10% 75,437 $123,859 We recommend that$378,169.77 of the rooms, meals and alcohol tax revenue collected thru March 2008 and future amounts be placed in a special reserve fund. We further recommend that$125,000 be allocated from the reserve fund for the purpose of these improvements to the roof and interior of the municipal building at 575 Dorset Street. 4.401,040 BUNLIN°Tp:Y N City of South Burlington '/r +�,�1�!VII 575 DORSET STREET [�fl �l��r�t� � SOUTH BURLINGTON, VERMONT 05403 TEL. (802) 846-4107 .°` FAX (802) 846-4101 Oahe°�TOWN N'.aC CITY MANAGER CHARLES E. HAFTER July 1, 2008 Memo to: Chair and City Council City Manager61/ From: Denis P. Gravelin, Assistant City Manager Subject: Consideration of Roofing Bids We have completed the bidding for the retrofit roofing project. After soliciting 13 bids, the following three bids were received. Following our analysis of the proposals we recommend that A.C. Hathorne be awarded the project. Bidder: ACHathorne DG Roofing RoddRoofinq Base bid - Main Roof $68,697.00 $83,200.00 $79,390.00 Warranty 882.00 868.00 9,100.00 $69,579.00 $84,068.00 $88,490.00 This bid together with the other work authorized last month is summarized as follows: Mezzanine roofs $16,577 Interiors 31,845 Main roof retrofit + 10% 75,437 $123,859 We recommend that$378,169.77 of the rooms, meals and alcohol tax revenue collected thru March 2008 and future amounts be placed in a special reserve fund. We further recommend that $125,000 be allocated from the reserve fund for the purpose of these improvements to the roof and interior of the municipal building at 575 Dorset Street.