HomeMy WebLinkAboutAgenda - City Council - 04/05/2021AGENDA
SOUTH BURLINGTON CITY COUNCIL South Burlington City Hall 575 Dorset Street SOUTH BURLINGTON, VERMONT
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Regular Session 6:30 P.M. Monday, April 5, 2021
1.Welcome & Agenda Review: Additions, deletions or changes in order of agenda items. (6:30 – 6:31PM)
2.Possible executive session to discuss pending litigation to which the city is a party and receiveconfidential attorney/client communications regarding same. (6:31 – 7:00 PM)
3.Comments and questions from the public not related to the agenda. (7:00 – 7:10 PM)
4. Announcements and City Manager’s Report. (7:10 – 7:20 PM)
5.Consent Agenda: (7:20 – 7:22 PM)
A. *** Consider and Sign DisbursementsB.*** Approve minutes from the February 1, 2021, February 16, 2021, March 10, 2021, March 15,2021 Meetings C.***Consider and possibly approve State of Vermont Town Highway Class II Paving Grant
D.*** Approve refunding Resolution and Certificate for Pension Loan
6.Consider and possibly approve appointment of City Assessor (7:22 – 7:32 PM)
7.Top Dog and First Feline drawing - Donna Kinville, City Clerk (7:32 – 7:42 PM)
8. Discuss and possibly appoint a new representative to the Green Mountain Transit Board of Directors (7:42 – 7:57 PM) 9. Review and possibly approve agreement with Local Fire Fighters Union - Andrew Bolduc, City
Attorney (7:57 – 8:02 PM)
10. Council discussion and possible action related to the future of the Dog Park Committee (8:02 – 8:22 PM) 11. Reports from Councilors on Committee assignments (8:22 – 8:27 PM) 12. Other Business (8:27 – 8:37 PM) 13. ***Convene as Liquor Control Commission to consider the following: (8:37 – 8:45 PM) Applebees,First Class & Third Class Restaurant/Bar License;Barynyard,First Class & Third
Class Restaurant/Bar License and Outside Consumption Permit;CVS Pharmacy #10690, Second Class License;Farmers & Foragers first Class & Third Class Commercial Kitchen License;Gonzo’s Indoor Golf, First Class & Third Class Restaurant/Bar License;Green Mountain Suites Hotel, First Class Restaurant/Bar License and Outside Consumption
Permit;Higher Ground, First Class & Third Class Restaurant/Bar License;Interstate
Shell, Second Class License;Jiffy Mart #445 (Williston Road),Second Class License;Marco’s Pizza, First Class Restaurant/Bar License;Mill Market Deli, The,Second Class License;Moe’s Southwest Grill,First Class Restaurant/Bar License and Outside Consumption Permit;Moose Lodge #1618, First Class & Third Class Restaurant/Bar
License and Outside Consumption & Entertainment License;Olive Garden Italian
Restaurant #1520,First Class & Third Class; Restaurant/Bar License,Pauline’s Café & Restaurant,First Class & Third Class Restaurant/Bar License;Pulcinella’s, First Class & Third Class Restaurant/Bar License and Outside Consumption Permit;Rotisserie, The, First Class & Third Class Restaurant/Bar License and Outside Consumption Permit;Target
Store #T-3306,Second Class License;Trader Joe’s #527,Second Class License;Uno
Pizzeria, First Class & Third Class Restaurant/Bar License;Vermont National Country Club (#3944-1),First Class & Third Class Restaurant/Bar License and;Vermont National Country Club (#3944-2),First Class & Third Class Restaurant/Bar License and;Vermont National Country Club (#3944-3),Second Class License;Vermont Pool and Bar,First Class
& Third Class Restaurant/Bar License and Outside Consumption Permit.
14. Adjourn (8:45) Respectfully Submitted:
Kevin Dorn
Kevin Dorn, City Manager *** Attachments Included
Champlain Water DistrictPosted General Ledger Transactions70 - South Burlington Water DepartmentDocument N... ID Name Effective ... General... Debit Credit Invoice Number4221 EJPRESCOTTEJPRESCOTT E.J. Prescott 4/6/2021 1015 96.66 58335354222 FIRSTLIGHTFIRSTLIGHT FirstLight Fiber 4/6/2021 1015 42.02 88286804223 GRAINGERGRAINGER Grainger 4/6/2021 1015 42.90 98386512804224 OFFICEESSENTIALSOFFICEESSENTIALS Office Essentials of Vermont 4/6/2021 1015 13.62 377324225 SBACESBACE South Burlington Ace, Inc. 4/6/2021 1015 27.99 832301/34226 SBCITYSBCITY City of South Burlington 4/6/2021 1015 49,600.00 230City of South Burlington 4/6/2021 1015 121,193.18 2314227TISALESTISALESTi-Sales, Inc. 4/6/2021 1015 13,500.00 INV01280184228 UsemcoUsemco Usemco, Inc. 4/6/2021 1015 94.00 IN03732Total 70 - South Burlington Water Department0.00 184,610.37 Report Total 0.00 184,610.37 Date: 3/30/21 08:34:11 AMPage: 1
CITY COUNCIL 1 FEBRUARY 2021
The South Burlington City Council held a regular meeting on Monday, 1 February 2021, at 6:00
p.m., via Go to Meeting remote participation.
MEMBERS PRESENT: H. Riehle, Chair; M. Emery, T. Barritt, Sen. T. Chittenden, D. Kaufman
ALSO PRESENT: K. Dorn, City Manager; T. Hubbard, Deputy City Manager; P. Conner, Director of
Planning & Zoning; I. Blanchard, Project Manager; J. Rabidoux, Public Works Director; T. Leblanc,
City Assessor; K. Horn, VLCT; Dr. T. Childs, D. Crawford, D. Bugbee, M. Cota, B. Britt, M. Mittag, C.
McNeilL. Smith, W. Braff
1. Possible Executive Session related to contracts where premature disclosure would
place the City of South Burlington at a competitive disadvantage and to discuss real
estate transactions where premature disclosure would place the City of South
Burlington at a competitive disadvantage:
By a motion made and duly seconded, the Council entered executive session at 6:05 p.m. to
discuss contracts and real estate transactions where premature disclosure would place the City
of South Burlington at a competitive disadvantage.
The Council returned to open session at 6:35 p.m.
2. Additions, deletions or changes in the order of Agenda items:
Mr. Dorn asked to remove item 5C from the Consent Agenda and to remove from Item #13 the
Professional Firefighters of America section.
3. Comments and Questions from the public not related to the Agenda:
No issues were presented.
4. Announcements and City Manager’s Report:
There were no announcements from Council members.
Mr. Dorn: Reported on a shooting earlier in the evening at University Mall. One person was
injured. The Police have secured the scene.
CITY COUNCIL
1 FEBRUARY 2021
PAGE 2
The Economic Development Committee will review the cannabis legislation prior
to a public vote next March.
Fire Station #2 on Holmes Road has been upgraded with funds from the CARES
Act.
The Community Outreach Group is planning to meet with Legislators later this
month regarding issues raised by Police Chief Sean Burke about people with mental illnesses
“falling through the cracks.”
Mr. Hubbard has done a great budget video and will do another one on the TIF
vote.
A Councilor is needed to do the next City News report as soon as possible. Ms.
Riehle suggested Mr. Barritt or Sen. Chittenden or both together.
Mr. Rabidoux has said that his crew will be out plowing tonight as soon as the
significant snowfall begins.
5. Consent Agenda:
a. Approve and Sign Disbursements
b. Consider and Approve FY22 Chittenden county Regional Planning Commission
Unified Planning Work Program project requests
c. Approve South Burlington Public Library request to apply for a “Better Places
Grant” to create a Story Walk and lights at the “Goose Pond” stormwater
facility on Market Street
d. Grant authority to the City Manager to negotiate a contract with a consultant
for the Underwood Phase 1.2 design work
e. Approve Airport Drive Infiltration System Maintenance Agreement
Ms. Riehle reminded members that Item “c” was previously deleted from the Consent Agenda.
Mr. Kaufman moved to approve the Consent Agenda items a, b, d and e as presented. Sen.
Chittenden seconded. Motion passed unanimously via a rollcall vote.
6. Presentation and Council discussion regarding “Dillon’s Rule” and proposed
Charter amendments that provide additional authority to municipalities:
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1 FEBRUARY 2021
PAGE 3
Ms. Horn of the Vermont League of Cities and Towns (VLCT) explained the Dillon Rule by which
cities and towns can do only things that the State Legislature allows them to do. In non-Dillon
Rule states, cities and towns can do what they want unless it is specifically prohibited by the
State.
Ms. Horn noted that in Vermont, the Legislature can approve, disapprove or ignore requests of
municipalities or they can change the language of a request at will. If communities have
governance charters, they can do what is allowed in those charters; however, only 60
communities in the State have governance charters.
Ms. Horn also noted that last year, Williston adopted language at their Town Meeting that any
change approved for any other municipality’s charter could be adopted by Williston without
going to the Legislature again. Winooski adopted the same provision in November. Both
provisions will be introduced in the State Legislature this year, but, Ms. Horn said, will probably
not be dealt with. He added that the more towns that enact such provisions, the more likely
the Legislature will pay attention.
VLCT advocates on behalf of all cities and towns in Vermont. Ms. Horn noted that when it gets
to issues of governance, communities are very unified, despite their size. There was a pilot
program proposed a few years ago. A self-governance commission would decide what is
“workable,” and that would remain in place for 10 years. If an ordinance got adopted in that
time period, it would remain. This was passed in the State Senate but then “hit the wall.” Ms.
Horn said it is an uphill climb even to get the conversation going, even though the Senate is very
supportive.
Ms. Horn said VLCT has a list of the kinds of issues that could be appropriate for self-governance
including on-street parking, speed limits (which aroused some ire), and going to an Australian
ballot for the city’s/town’s annual meeting. The feeling is that towns could be more efficient if
they didn’t have to keep running to the Legislature for permission to do things.
Mr. Kaufman said not much has changed since he was in the Legislature. The House never is
willing to give up the ability to review everything even though they could free up time for more
important things. Mr. Kaufman added that South Burlington is in the middle of the speed limit
issue which the community strongly supports. Ms. Horn noted that one bill being introduced
would be to allow towns to act for “pedestrian safety.”
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1 FEBRUARY 2021
PAGE 4
Sen. Chittenden asked why several Chittenden County State Senators opposed the local
governance bill. Ms. Horn said Sen. Baruth’s concern may have been education. The other
issue was a bill in the Senate Judiciary Committee that would prohibit carrying guns in municipal
buildings.
Mr. Dorn encouraged the City Council to engage the City Charter Committee on this issue. He
felt that eventually the State Legislature will agree to it. He felt this would be a good step for
the city to consider at next year’s March election. Ms. Horn said she would be willing to talk
with the City Charter Committee.
Ms. Riehle said it makes no sense to have to ask the Legislature to increase the number of
people on the Planning Commission.
Members agreed to consider convening the City Charter Committee.
7. Council Discussion and Possible Guidance regarding the schedule for completing
the re-appraisal of South Burlington commercial and residential properties:
Mr. Leblanc said there will be a notice posted as to where things stand with re-appraisal and
what the schedule will be from here on. Mr. Barritt asked what the normal schedule is. Mr.
Leblanc said there really isn’t a “normal” schedule. They send out change notices in June. They
had planned to have notices out in January until COVID hit. Now they are planning on April,
which will give a longer appeal period.
Mr. Barritt asked if there is usually a large response to preliminary appraisals. Mr. Leblanc said
there isn’t except in the residential market. Preliminary publishing of valuations can eliminate a
lot of possible appeals if it is done before the notices go out. Mr. Leblanc said that in reality it
doesn’t matter whether people question an assessment in the “informal” or “formal” notice.
He did say that with rising property values, people get concerned their taxes will go up. Mr.
Barritt asked how many appeals there were the last time there was re-appraisal. Mr. Leblanc
estimated several hundred. He stressed that people don’t usually questions the value; their
concern is taxes going up. He noted that if you question an assessment, you have to show why
you think the assessment is wrong. An appeal has to be in the assessor’s office within 14 days
after the reassessed value has gone out.
Mr. Barritt asked how much the grand list has gone up. Mr. Leblanc estimated 25%. He didn’t
expect commercial property to go up much, but housing rental will.
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1 FEBRUARY 2021
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Mr. Leblanc said he hasn’t decided how they will do the reappraisal notice. They will try to do
more to explain the process and where to find assessments for other properties. Mr. Dorn said
the City will have a very robust public notification process.
Mr. Barritt noted he was asked why reappraisals are done. He said it is important to explain the
CLA process to people regarding the education tax formula. Mr. Leblanc said it is a very
confusing concept. He said if they did a reappraisal every year, the CLA would stay the same.
He felt the CLA “scare tactic” isn’t real. Mr. Barritt said his concern is house values are up 25%,
and the CLA is at 85%. He saw a problem coming with taxes going up. Mr. Leblanc said he
thought that was right.
8. Council discussion and guidance to staff on potential amendments to the South
Burlington Transportation Impact Fee Ordinance:
Mr. Conner said the last time the impact fees were updated was 2007. He asked what the
Council’s comfort level was as to where fees wind up.
Ms. Riehle said what is being proposed is $2596 per PM peak hour trip. Mr. Conner said that
would by for a single home which usually produced one PM peak hour trip. The fee for
commercial properties would depend on the type of use. Mr. Rabidoux said the total amount of
additional fees would be about $1000 if you add this to the Recreation fee. Mr. Barritt asked if a
40-unit apartment building would be close to that for each unit. Mr. Conner said it would be
about 40 times 2/3 of $2596. There would also be a credit if the apartment building replaced a
single family residence. Mr. Rabidoux added that the fee for senior housing facilities would be
smaller.
Ms. Riehle asked how this would affect the need for affordable housing. Mr. Conner said there
would be credit for building adjacent to infrastructure. The city can also exempt certain things.
The catch is that the credit can’t be assigned to other impact fees; it would have to come from
the general funds.
Sen. Chittenden asked whether this would be city-wide or in the transit overlay district where
the city wants development. Mr. Conner said it would be a city-wide number; however, there
are opportunities to reduce trips (e.g., along a transit line), and this encourages people to work
together creatively. Mr. Rabidoux noted this is what is happening with the new Holiday Inn
development.
CITY COUNCIL
1 FEBRUARY 2021
PAGE 6
Ms. Emery asked why multi-unit buildings are cheaper. Mr. Conner said it comes down to
demographics. Typically, there are fewer people per unit in multi-family residences than in
single family. That translates to one peak hour fewer per unit. Mr. Rabidoux added that multi-
unit buildings are also closer to services and people can walk there. Mr. Conner said the
formula is based on many studies.
Ms. Emery asked how to respond to the fact that other communities are cheaper. Mr. Rabidoux
said a Burlington update will probably generate a similar response. He also noted that South
Burlington has a robust CIP; if communities have fewer projects, they need less money to fund
them. In South Burlington, the impact fee helps “shoulder” the burden that the taxpayer would
have to pay.
Mr. Conner explained that with commercial development, a “destination” use would pay a full
share while a “pass by” use would get a substantial credit.
Mr. Conner also noted that impact fees help to spread the cost for additional development
across a number of developers instead of just one. Mr. Rabidoux said that without impact fees,
the first few developments wouldn’t have to pay anything, but the developer that put the need
for improved infrastructure over the top would have to pay the full cost.
Ms. Emery asked if this would be considered a “smart growth thing.” Mr. Conner said it would.
It pushes trips away from car need and helps support the CIP which is in itself smart growth.
Mr. Barritt didn’t think the amount was a big deal for homes that cost $500,000. He had no
problem raising the impact fee as proposed. Sen. Chittenden said he was more comfortable
with the Williston range ($1950), not with 30% more. Mr. Barritt said he would be comfortable
bringing it down a little. Mr. Kaufman said the city has a well-crafted CIP, and he had faith that
the numbers have been well vetted. He felt other communities would catch up in a few years,
so he was comfortable with the numbers.
Mr. Britt said the proposed fee would never pay for all the projects; it’s just a contribution. Mr.
Conner said that is correct. Impact fees are a component of the 10-year CIP along with such
things as “Penny for Paths,” grants, etc.
Ms. Riehle said she was happy to go forward with the proposed number, and if the Council
hears issues from people, the number can be modified. Members were OK with that.
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1 FEBRUARY 2021
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9. Council Discussion regarding potential adjustments to the boundaries of the South
Burlington Tax Incremental Financing District:
Mr. Dorn showed a map including the current 106 acres of the TIF District. He noted that he has
been meeting with UMall owners who are looking to sell the Mall and are trying to increase its
value in order to do that. Talks are centering on a partnership with the city that would lead to
redevelopment of that property to make it a vital part of City Center. In order to achieve the
amenities and needed infrastructure, the property’s 55 acres would have to be part of the TIF
District. This would require Council approval and a Master Plan from UMall. Mr. Dorn noted he
has seen an early plan that features mixes uses and “destination amenities.”
Mr. Dorn asked for Council input regarding expanding the TIF District and possibly taking away
some part of the existing TIF District.
Ms. Blanchard said the City would have to work closely with VEPC staff to be sure they
understand what is happening. This has been discussed with State people in the past.
Mr. Barritt asked how much time is left to do this. He felt the city is running out of time with
the TIF District. Mr. Dorn said that is a very good question. The City has till March of 2023 to
incur debt, and the public would have to make a decision on this by August of 2022. Mr. Dorn
said staff is pushing the Mall hard to make a decision. The Mall would be adding additional
square feet of housing and retail. They may tear down the parking garage. Sears owns their
building and the Auto Center. Redevelopment would increase the appraised value of the
property. Mr. Dorn said part of the discussion has to be about the garage and whether it is
needed for City Center. He felt the City should be part of that discussion.
Ms. Emery asked what kind of projects there would be on the Mall property. Mr. Dorn said
some road, stormwater, parking, community settings (e.g., skating rink), splash pond for
children, etc. It would augment City Center.
Mr. Kaufman felt the UMall property is essential to be complementary to the City’s
“downtown.” He felt it was essential to include that land in the TIF. Ms. Emery agreed. Ms.
Riehle also agreed and felt Dorset Street would become the City’s Main Street, and that might
make the pedestrian bridge possible. Mr. Dorn said the Mall is very interested in that bridge as
it would come into Mall property. He felt that if a partner could help fund the bridge along with
TIF money, it could become a reality.
CITY COUNCIL
1 FEBRUARY 2021
PAGE 8
10. Certification of Increment and Presentation of the 2020 Tax Increment Financing
District Annual Report:
Ms. Blanchard explained that each year the city presents a report to the Economic Council on
the TIF progress for the previous year, specifically what happened to that property and to the
Grand List. The city has to certify as to taxable value.
In the past year, the city added $4,000,000 in taxable value over the previous year. The
increment on that value was $159,969. Next year, the increment will be more than the
indebtedness. Ms. Blanchard noted that each time a property subdivides, it increases in value.
Projects that have advanced in the TIF District include: Market Street, the design for Garden
Street, the Williston Road streetscape, the I-89 pedestrian/bike bridge, and the Library/City
Hall/Senior Center.
Ms. Blanchard noted that the city also has to report on employment and surveyed area
businesses to do this. Twenty-one responses were received. They indicated some changes in
retail and restaurant uses. The largest change was in groceries, which showed an increase in
employment.
The bulk of the city’s expenditures in the TIF District went to Vermont companies.
As part of this year’s report, the city had to indicate the impact of COVID on projects.
Ms. Blanchard then showed a chart with the prior year and estimated figures for next year.
11. Council Discussion and Guidance related to the role of the Council relative to the
Burton Corp./Higher Ground application under Act 250, the State’s land use law:
Ms. Riehle reviewed the history and said the city needs to clarify its role and decide how much
further it will go. Ms. Riehle noted that 2 new concerns have been raised: well water pollution
and noise.
Mr. McNeil said he sent out a pre-conference order regarding witnesses the city wants to
provide. There is some anticipation that the city will provide testimony; if not, he would ask the
Commission to consider Ms. Emery’s memo of concern.
CITY COUNCIL
1 FEBRUARY 2021
PAGE 9
Mr. Smith said the CRZ Group is hiring expert witnesses, and they will make that information
available to South Burlington as well. Mr. McNeil said that may be helpful, depending on what
the city wants to do.
Ms. Braff said the neighbors are coming to this with their own funds and would like the city to
invest to support the city’s park, Police Department, and the residents. She felt it would be
“penny wise and pound foolish” not to give this the attention it deserves. Ms. Braff added that
500 cars is the low estimate, and there is no infrastructure to support this. Ms. Riehle said she
understood the neighbors’ passion and concern. She stressed the city hasn’t abandoned the 88
homes in this area. The question is how to give support without spending tons of money.
Members agreed to continue this discussion in Executive Session.
12. December Financials:
Mr. Hubbard said the city has received 61% of anticipated revenue and has expended 43% of
projected expenses. The concern is with revenue as expenses can be controlled. The local
option tax should be received in mid-February. Fire Department revenue is at only 23%,
ambulance billing at 33%. Planning & Zoning revenue is also down. Enterprise funds are doing
well.
13. Consider and possibly approve a one-year collective bargaining agreement with the
South Burlington chapter of AFSCME Local 1343/City Hall/Public Works Association
and Professional Firefighters of America:
Mr. Dorn reminded member that the Firefighters of America has been deleted from this item.
Mr. Dorn then explained that the one-year extension will run through 30 June 2022. The only
changes are in the compensation rate (1.5% step increase) and cost of living increase (1.1%
increase in the COLA). Mr. Dorn expressed appreciation to the Union for having done this.
Mr. Kaufman then moved to approve the collective bargaining agreement with AFSCME Local
1343 as presented. Sen. Chittenden seconded. Motion passed unanimously via a rollcall vote.
14. Councilors’ Reports from Committee Assignments:
Ms. Riehle: The Outreach Committee for a City Manager has reduced the 11 applications
CITY COUNCIL
1 FEBRUARY 2021
PAGE 10
down to 4. On Friday, they will interview the first two choices.
15. Other Business:
No other business was presented.
16. Executive Session:
Mr. Barritt moved that the Council meet in executive session to discuss personnel and litigation
and to invite Messrs. Dorn, Hubbard, Conner, and McNeil to the session. Sen. Chittenden
seconded. Motion passed unanimously. The Council entered Executive Session at 9:05 p.m.
Following the Executive Session, Mr. Barritt moved to adjourn. Mr. Kaufman seconded.
Motion passed unanimously. The meeting was adjourned at 9:50 p.m.
_________________________________
Clerk
CITY COUNCIL 16 FEBRUARY 2021
The South Burlington City Council held a regular meeting on Tuesday, 16 February 2021, at
6:30 p.m., via Go to Meeting remote participation.
MEMBERS PRESENT: H. Riehle, Chair; M. Emery, T. Barritt, Sen. T. Chittenden, D. Kaufman
ALSO PRESENT: K. Dorn, City Manager; T. Hubbard, Deputy City Manager; A. Bolduc, City
Attorney; Chief S. Burke, Police Department; P. Conner, Director of Planning & Zoning; J.
Rabidoux, Public Works Director; C. Baker, CCRPC; T. Horgan, C. McNeil, D. Boyer, K. Monroe, D.
Bugbee, Sgt. D. MacDonough, S. Wyman, K. McCarthy, D. Leban, R. Bryant, S Dopp, A. Chalnick,
J. Weber, S. Dooley, M. Mittag, K. Vastine, R. Groenevald, J. Louisos, B. Sirvis, R. Greco, C. Frank,
H. Gagne, Cpl. S. Pope, Sgt. M. Plunkett
1. Additions, deletions or changes in the order of Agenda items:
No changes were made to the Agenda.
2. Comments and Questions from the public not related to the Agenda:
No issues were raised.
3. Announcements and City Manager’s Report:
Sen. Chittenden noted receipt a call from a Stonehedge resident who felt the city wasn’t towing
cars enough, and it was hard to get by on their street. Mr. Rabidoux said there was a similar
issue on East Terrace. He’s asked Chief Burke to do a sweep of the area. Mr. Dorn reminded
residents that the Ordinance requires cars to be off the street from Midnight till 7 a.m.
Ms. Riehle officially recognized the contributions of outgoing School Board members Elizabeth
Fitzgerald and Martin Lalonde. There will be a formal recognition of the service at the School
Board meeting tomorrow night.
Ms. Riehle said that there have been comments that the city was “haphazardly” closed down
and committees were asked not to meet. A community member suggested that the Planning
Commission was “purposely” shut down and Interim Zoning was extended. She stressed that
this was a very thoughtful process. Committee chairs were contacted and were told the
challenges. Every committee except the DRB was OK with not meeting. The Planning
Commission was OK with taking a break. Nobody realized this would be going on for 12
months, and meetings would still be going on electronically. Ms. Riehle also noted that the
Affordable Housing Committee also met because they weren’t using city staff.
CITY COUNCIL
16 FEBRUARY 2021
PAGE 2
Ms. Emery noted that park maintenance has also been an issue because of fewer employees.
Mr. Dorn said that furloughing employees had an effect on non-essential city services. The Fire
Department and Police Department did an extraordinary job on the “essential” side. Other
services were definitely affected. In addition, a few Public Works people had health issues.
There is no question that the COVID response hampered the ability to maintain parks. The staff
is small on a good day. Library programming was also reduced. Mr. Dorn said the “flip side” of
that is that because of cutting back on some services, and with State and Federal government
help, the city ended FY20 in the black. Other communities didn’t fare so well.
Mr. Dorn then reported that on 31 March, the community outreach group and city council and
selectboard chairs will hold a roundtable discussion regarding the sharing of services under the
auspices of Charlie Baker of CCRPC. Next week there will be a round table with State Legislators
to address people with mental health issues who are falling through the cracks. Communities
are doing well with what is in place, but more needs to be done.
On Thursday at noon, staff liaisons will meet regarding shared spaces on the website in order to
be of better service to committees.
One of the items on tomorrow’s School Board agenda is a discussion of impact fees. Mr. Conner
will attend that meeting.
The videos on the proposed budgets and the Garden Street ballot item will be on the city’s
website.
An employees’ town meeting was held remotely last week, and employees were told that City
Hall won’t reopen before March 15th at the earliest.
There are 127 residents at the Holiday Inn as of today. Funding to house these individuals is
running out, and the State is working on what to do next to provide support. This has been
funded by CARES Act money from the Feds.
4. Reports from Councilors on Committee Assignments:
No reports were presented. Ms. Riehle noted that the Airport Commission will meet tomorrow.
CITY COUNCIL
16 FEBRUARY 2021
PAGE 3
5. Consent Agenda:
a. Consider and Sign Disbursements
b. Approve grant application for VTrans 2021 Small-scale Bicycle and Pedestrian
Grants
c. Approve Roadway Impact Fee In-Kind Credit request – 324 Garden Street/SP-
20-30
d. Authorize the City Manager to Negotiate and Execute a Contract for Furniture
for the South Burlington Public Library
Ms. Emery noted improvements for pedestrians on Kennedy Drive. She questioned the 40 mph
speed limit and asked Mr. Rabidoux about the decision for a pedestrian crosswalk on a 40 mph
road. Mr. Rabidoux said there could be a standard crosswalk or a “hot signal” such as the type
used in Essex. A decision has not yet been made. There is also the option to direct
management to conduct a speed limit re-evaluation.
6. Update and discussion on the Chittenden Country Regional Planning Commission
Interstate 89 Corridor Study:
Mr. Baker said CCRPC is looking for feedback over the next few weeks. He then provided
demographic forecasts through 2050. These include:
a. A 14% increase in population
b. A 35% increase in employment
c. A 25% increase in households
He noted that with more jobs, there will be more “employee importing.”
Mr. Baker stressed that the plan is designed to meet the State’s energy and climate goals for the
State. He then indicated on a map the areas where the system is now at 90-100% of capacity.
Ms. Riehle asked what “severe congestion” means. Mr. Baker said it would be like gridlock. He
added that even with investments to get people to use other modes of travel, they system is still
heading to capacity and over. The aim of the project is to see what can be done. He also
stressed that this focus on interchanges is just one of seven tasks.
CITY COUNCIL
16 FEBRUARY 2021
PAGE 4
There are three kinds of recommendations being presented:
a. Minor capital investments (e.g., shared use paths, crosswalks, etc.)
b. Operational investments (e.g., transit services, transportation demand
management, etc.)
c. Major investments (e.g., interchange or 189 projects, which would require
federal involvement
The goals of the project are:
a. Safety
b. Livable healthy communities
c. Mobility/efficiency
d. Environmental stewardship/resilience
e. Economic access and vitality
f. System preservation
Mr. Baker said there will be 2 rounds of interchange evaluation. They are now down to 3
interchanges which are being evaluated, all of which are in South Burlington. He indicated each
of these on a map as follows:
a. Exit 12B – Mr. Baker showed the option which would work best and noted
that Hinesburg Road (Rt. 116) would probably have to be 4 lanes wide
b. Exit 13 – a “hybrid” plan which would convert the partial interchange to allow
full movement via a U-turn ramp. Vehicles could get onto I-89 northbound
from Kennedy Drive via a new ramp. A second plan would replace Exit 13
with a single point diamond interchange. This would eliminate the need for a
southern leg of I-189. It would include a shared use path. There would be
fewer bridges and culverts than now.
c. Exit 14 – Option 1 would be a diverging diamond plan (as in Colchester). This
would have a tighter footprint. It would have less capacity than what exists
now by a few per cents. It works well when there are left turning conflicts.
Option 2 would be an enhanced cloverleaf. It would tighten up to bring
ramps in and signalize them. The safety benefit would be a “distribution
lane” instead of merge conflicts. It would have a little more capacity than the
diamond but still less than now.
CITY COUNCI9L
16 FEBRUARY 2021
PAGE 5
Ms. Emery asked if they shouldn’t be increasing capacity. Mr. Baker said the goal is safety and
making the area work better.
Mr. Kaufman asked if this plan considers the potential of the bridge over the Interstate. Mr.
Baker said none of the options would preclude that happening. He did note that the Exit 13
hybrid plan does not include a bike/ped element. Mr. Baker added that the bridge might be
better to do soon and the interchange later.
Sen. Chittenden said the notion of decertifying I-189 is fascinating and asked whether the feds
would allow it. He also asked how all of this would fit with the planned Champlain Parkway
which is a few years away. Mr. Baker said the feds have been involved with these plans. There
is no issue with downgrading an interstate. There is a movement to do that around the country.
Mr. Baker also noted that he had heard that I-189 is the shortest spurt of interstate in the
country.
There are a number of metrics to evaluate the options and goals, and CCRPC is looking to know
if any of these should be changed and how they should be scored. Mr. Baker then showed a
chart of goals with existing scores. He noted that CCRPC is looking to know which 2
interchanged to take to the next stage and continue to investigate.
Ms. Riehle said she finds this challenging and is trying to think of the best way to proceed and
how to engage the public as well. She noted there are a lot of competing interests. Mr. Baker
said he would be happy to speak with any group or person to clarify any of this.
Mr. Kaufman said that in order to make a decision, the Council will have to site down for a long
workshop session some afternoon with maps in front of them.
Mr. Dorn asked when Exit 13 and 14 bridges will need to be replaced. Mr. Baker said that could
be 20-30 years away. Mr. Dorn said the state does 2 or 3 a year, and if they had a time schedule
it would be good to do any other work then.
Ms. Frank said the Bike/Ped Committee is willing to pitch in and help.
Mr. Barritt liked all the designs but was concerned with cost and timing.
CITY COUNCIL
16 FEBRUARY 2021
PAGE 6
7. Update on the status of the PUD/Natural Resources work of the Planning
Commission:
Ms. Louisos said the Commission has done a thorough review of Article 10 (flood plains, etc.)
and Article 12 (environmental protection). With the help of CCRPC, they have tightened
language, added protection for the 500-year flood plain, reviewed and updated buffers,
consolidate river corridor & buffer standards. These articles will be released for public
comment.
The Commission also has a working draft of LDR changes. They have reviewed PUD general
standards and Traditional Neighborhood Development standards and provided feedback on
Conservation PUDs. At the next meeting, they will review how all changed would relate to the
current system of density. The Commission is moving toward a new “housing type” system
instead of a density calculation. They are pushing to wrap this up by early spring.
Ms. Louisos noted that in December the Council had asked whether some of the work could be
adopted ahead of other work. She said the Commission is reluctant to separate out Articles 10
and 12 because it would create a “messiness” and confusion for the public.
Ms. Emery asked what vetting has been done. Ms. Louisos said some pieces have gone to
committees and some are with the consultant. Mr. Conner noted he has met with the
Affordable Housing Committee and will be meeting with the Recreation/Parks Committee and
Natural Resources Committee.
Ms. Riehle asked whether the Affordable Housing Committee has been a good way to vet some
of these things with the development community. Mr. Conner said there is an active developer
on the Affordable Housing Committee, and staff has been in discussion with various developers
as to where things are at so they are in the loop as much as they want to be.
Mr. Barritt stressed getting this done by May 13, the Interim Zoning date.
Ms. Emery said that 9 months seemed doable, and asked what it wasn’t. Ms. Louisos said they
talked about the PUD project, they weren’t envisioning so much work on the environmental
aspect. Then there was the large break at the beginning of COVID. It also took a while to warm
to the idea of virtual meetings.
CITY COUNCIL
16 FEBRUARY 2021
PAGE 7
8. Consider and approve a one-year collective bargaining agreement with the Police
Officers Association:
Mr. Bolduc said there is not yet a ratified version, but substantial issues are agreed upon. He
noted they went into this with a “step” and “COLA” approach. That doesn’t quite work perfectly
with the Police, so the total increase is the same as others that have been negotiated, but they
upped the “step” to 2% and decreased the COLA to .6%. Civilian staff got a 1.5 step increase
and 1.1 COLA. Corporal and dispatch language was amended to come in line with Act 56
(regarding how internal investigations are handled). Extra duty work was increased from $45
per hour to $47 per hour.
Mr. Boyer said if everything is as discussed, there should be a deal.
Sen. Chittenden then moved to approve the one-year collective bargaining agreement with the
Police Officers Association as presented. Ms. Emery seconded. Motion passed unanimously via
a rollcall vote.
Ms. Riehle thanked members of the Police Department for their service to the city.
9. Conduct interviews and possibly appoint members to South Burlington Boards,
Commissions and Committees:
The Council interviewed Stephanie Marie Wyman for appointment to the Development Review
board.
10. January Financials:
Mr. Hubbard reported that 58% through the fiscal year, revenue is at 64% of projections and
expenses are at 50%. There is still a budget freeze.
The Fire Department received FEMA money for furniture for the upgrade to Fire Station #2.
75% of property taxes are in. The City Clerk’s recording fees have been amazing and will help
with other shortfalls (e.g., building and sign permits, road openings, and investment interest).
$169,000 was received for the local option Rooms & Meals tax from November to February 8th.
Mr. Hubbard noted that the figure for August to November was $175,000. The local option
CITY COUNCIL
16 FEBRUARY 2021
PAGE 8
sales tax fared better with $852,000 received from November to February 8th up from $723,000
for August to November. There is still at $500,000 to $600,000 shortfall from what was
predicted for the fiscal year.
11. Possible executive session to hear matters related to personnel and to receive
advice from Legal Counsel and to discuss appointments to City of South Burlington
Committees, Boards and Commissions:
Mr. Barritt moved that the Council make a specific finding that premature general public
knowledge of the grievance hearings and the information presented therein would clearly place
the City and the grievants at a substantial disadvantage. Ms. Emery seconded. Motion passed
unanimously.
Mr. Barritt then moved that having so found, the Council enter into executive session for the
purpose of hearing a grievance, inviting into the session Colin McNeil, Andrew Bolduc, Kevin
Dorn, Chief Shawn Burke, Tom Horgan, Sgt. Dave MacDonough, Sgt. Matthew Plunkett, and
Corporal Sean Pope, and further to consider appointments to city committees, boards and
commissions. Ms. Emery seconded. The motion passed unanimously. The Council entered
executive session at 8:56 p.m. and resumed open session at 10:20 p.m.
12. Discuss and possibly make appointments to City of South Burlington Committees,
Boards and Commissions:
Mr. Barritt moved to appoint Stephanie Marie Wyman to fill the unexpired term on the
Development Review Board. Sen. Chittenden seconded. Motion passed unanimously.
13. Ms. Emery moved to adjourn. Sen. Chittenden seconded. Motion passed
unanimously. The meeting was adjourned at 10:30 p.m.
_________________________________
Clerk
SPECIAL CITY COUNCIL/JOINT COMMITTEES 10 MARCH 2021
The South Burlington City Council held a joint meeting with members of standing
committees on Wednesday 10 March 2021, at 5 p.m., via Go to Meeting remote technology.
THOSE PRESENT – City Council members: H. Riehle, T. Barritt, M. Emery members of the
Bike/Ped Committee, Natural Resources Committee, Energy Committee, Planning Commission,
Affordable Housing Committee, and Chittenden County Regional Planning Commission:
including: P. Conner, E. Vaughn, B. Davis, M. Ostby, C. Trombly, J. Carest, M. Mittag, D.
Leban, H. Gagne, S. Dooley, R. Gonda, A. Chalnick, J. Louisos, D. Shatzer, K. Seritoff, A.
Guyette, N. Anderson, D. MacDonald, P. Engels, T. Riehle, J-S Chaulot, L. Yankowski, J. Weber,
A. Churchill, J. Wilking, L. Kupferman, B. Britt, C. Frank D. Farr, M. Cota, A. Jensen-Vargas; C.
Baker, D. Saladino; and other members of the community
Mr. Baker explained that following the presentation to the full group, attendees will meet by
committee in “breakout rooms” for committee discussions.
Ms. Baker then noted that 70% of the funding for the Interstate system goes into maintaining the
system. He then showed a map indicating the future over-capacity of the system. He stressed
that this particular part of the study is to address interchanges, but that is not the whole focus of
the study.
CCRPC wants to determined which interchange options to focus on in the future. These options
could lead to 3 types of investments: minor, operational, and major. They must also address the
study’s 6 goals:
a. Safety
b. Livable communities
c. Mobility efficiency
d. Environmental stewardship
e. Economic access
f. System preservation
At this point, the study is down to 3 interchanges, all of which are located in the City of South
Burlington. The focus of tonight’s presentation is to determine whether there are additional
metrics to be evaluated, metrics to be changed, metrics to be scored differently, and whether all
goals should be scored equally. Meetings such as this will determine which interchanges to keep
in the study. The process will include outreach to underserved populations, public input
meetings, meetings with the South Burlington City Council, etc.
Mr. Saladino then presented the conceptual plan. He noted the three interchanges being
considered are: Exits 14, 13, and 12B. Concepts for Exit 14 are a diverging diamond interchange
and an enhanced cloverleaf. For Exit 13, options are a “hybrid” (northbound off-ramp,
northbound on-ramp, U-turn) plus a bike/ped overpass and a new single-point urban interchange.
Exit 12B would be a totally new interchange.
SPECIAL JOINT MEETING
10 MARCH 2021
PAGE 2
Ms. Jensen-Vargas asked about considerations for wildlife crossings, either over or under the
Interstate. Mr. Saladino said that will be considered when they get to the Interstate itself.
For proposed Exit 12B, Mr. Saladino showed a map and indicated Tilley Drive and other area
roads. The off-ramps would be offset from the interchange, and there would be full access in all
directions. The plans would include an additional lane on Route 116.
The two options for Exit 13 each provide full service. Mr. Saladino showed a map and indicated
the limited access potential today. The “hybrid” plan would include a new northbound on- and
off-ramps as well as a U-turn in the median leading to South Burlington. The plan would also
include a shared use path. The optional plan would “declassify” I-189 to a State Highway to
create a 4-lane boulevard (similar to Kennedy Drive today). Mr. Saladino showed a map
indicating all the potential movements.
The diverging diamond alternative for Exit 14 would include a new I-189 overpass. It would
remove the existing cloverleaf ramps. There would be 2 10-foot shared-use paths on Williston
Road. The enhanced cloverleaf plan would reduce the radii so vehicles will have to slow down.
Mr. Saladino noted that today there is an unsafe high-speed merge. There would be 10-foot
shared use paths on both sides and a new overpass. There would also be collector/distributor
lanes on the Interstate. This would eliminate the “weave” that has resulted in crashes.
Mr. Mittag asked which Exit 14 alternative provides the better flow. Mr. Saladino said the
cloverleaf provides the most continuous flow.
Mr. Saladino then reviewed the evaluation metrics that attendees will be considering and how to
rank the options. Each goal has its own set of concerns and metrics.
a. Safety: Considerations include ramp spacing, safety impact, bike/ped safety, etc.
b. Livable community: directing 90% of growth directed to growth areas, consistency
with the Comprehensive Plan, right-of-way impacts, addressing the underserved
population, etc.
A committee member asked how it can be assumed safety increases when so much traffic is
being added with Exit 12B. Mr. Saladino said they consider not only crashes at the interchange
but potential crashes because of traffic elsewhere (e.g. Williston Rd. has a future potential for
more crashes which could be reduced by the building of 12B).
SPECIAL JOINT MEETING
10 MARCH 2021
PAGE 3
Mr. Baker noted that there is anticipated additional housing included for all 3 projects, above
what is now anticipated.
c. Mobility/Efficiency: vehicle miles and vehicle hours of travel, I-89 volume-to-
capacity ratio, average delay at Exit 14, bike/ped connectivity (a significant
improvement at Exit 13 where it is not possible today)
d. Environmental stewardship: wetlands, river corridors, flood zones, natural habitat,
resilience, fuel consumption (goes down except for 12B)
e. Economic Access: connectivity to planned growth areas, job access (including new
jobs added between 202-2050
Mr. Mittag asked how they determine the numbers for economic growth. Mr. Saladino said they
had a panel of experts who were led through the discussion. A median of their thoughts was then
used. Mr. Baker noted the estimates are on top of the original estimates and are based on what is
being seen in Chittenden County.
A committee member asked if the study looked at the potential bike/ped bridge at Exit 14. Mr.
Saladino said they did not. He stressed that doesn’t mean the bridge shouldn’t happen. The
study just said safety measures are needed.
A committee member asked if there was any consideration given for the kinds of jobs 9e.g., retail
would have a hard time finding housing in South Burlington and would have to commute). Mr.
Saladino said they don’t have data on that but would be interested in some input so they could
think differently about different kinds of jobs.
Ms. Leban questioned how the metrics meet South Burlington’s goals. Exit 12B is not in an area
planned for growth and could have a negative impact.
Mr. Gonda asked if there was consideration given to noise mitigation at interchanges, such as
barriers. Mr. Saladino said that would happen in the design phase. There might, however, be a
metric on how an interchange adds noise. Mr. Gonda said 12B is a rural spot, and an interchange
would add noise.
Ms. Ostby said there is also a difference between residential and commercial traffic (e.g. trucks
impact not only the Interstate but also nearby local roads).
SPECIAL JOINT MEETING
10 MARCH 2021
PAGE 4
Mr. Chalnick asked about weighting. Mr. Saladino said that is a policy discussion. Goals would
be weighted equally.
f. System preservation: asset maintenance cost, construction costs, how this would
affect maintenance along the Interstate. Mr. Saladino noted it will cost $94,000,000
to maintain these 3 locations over the next 30 years if nothing is done. If 12B is built,
the old bridge would no longer need to be maintained. Exit 13 would be the most
expensive, but it would eliminate maintaining so much old infrastructure, so the
$94,000,000 cost is reduced to $88,000,000.
A committee member asked if I-189 is no longer a federal road, does the city have to maintain it
at a cost to taxpayers. Mr. Saladino said that is still to be decided. He said it is not a shifting of
costs because of less maintenance.
Mr. Baker said the “unknown” is when these projects will happen. He noted that the existing
interchanges were built at about the same time.
Attendees were then invited to meet in breakout rooms to discuss the metrics.
Mr. Baker noted there will be a South Burlington public meeting on 18 March, 7 p.m.
The meeting disbanded for breakout rooms at 6:15 p.m.
_______________________________________________
CITY COUNCIL 15 MARCH 2021
The South Burlington City Council held a regular meeting on Monday, 15 March 2021, at 6:30
p.m., via Go to Meeting remote participation.
MEMBERS PRESENT: H. Riehle, Chair; M. Emery, T. Barritt, T. Chittenden, M. Cota
ALSO PRESENT: K. Dorn, City Manager; T. Hubbard, Deputy City Manager; A. Bolduc, City
Attorney; P. Conner, Director of Planning & Zoning; Chief S. Burke, Police Department;
Congressman P. Welch, R. Ellis, J. Quinn, K. Flynn, D. Long, D. Shiman, A. Wyuncoop, A. Norris, F.
Mcdonald, M. Ostby, D. Lesage, J. Finnegan, J. Travers, M. Mittag, D. Albrecht, S. Dooley, H.
Shustin, S. & T. Soltes, J. Neuhauser, B. Harwood, M. McInerney, W. & M. Ward, D. Bauman, R.
Collier, C. Carpenter, R. Jeffers, D. Rosensweig, M. Reale, N. Staunton, M. Sharrow, K. Kohsrain,
W. Migr, A. Chalnick. H. Wiegman, B. Bitt, J. & J. Paul, J. Bellevance, J. & B. Combs, S. Goddard, E.
Long, W. Lambeck, V. Cruz, S. Dopp, K. Kelly, S. Shampo, K. Boyd, M. Machar, M. Murray, L.
Kupferman, C. Trombly, J. Bossange
1. Welcome and Agenda Review: Additions and deletions or changes in order of
agenda items:
Ms. Riehle asked to add 2 items to the Agenda. She noted that Congressman Peter Welch has
asked for 10-15 minutes regarding the recently passed American Rescue Plan, and there is the
need for a brief executive session for a personnel issue.
2. Comments and Questions from the public not related to the Agenda:
Mr. Bossange said that neighbors have been working with the DRB regarding concerns about
the development on the Wheeler parcel. They are concerned with density, building heights,
and especially with traffic and safety. Apparently, there is language that doesn’t allow access
from Dorset Street, and Ms. Keene said that the Council would have to modify that language to
allow that access instead of the proposed access from Park Road. Mr. Bossange said what is
now proposed is “a disaster waiting to happen” with traffic entering that curving road twice and
crossing a pedestrian path. Ms. Riehle said the Council will decide under “other business”
whether to add this to a future agenda.
3. Announcements and City Manager’s Report:
Ms. Emery: Attended the Act 250 hearing Wednesday for the proposed Burton development
in Burlington’s south end. She and the City Attorney Bolduc coordinated responses to some
questions, including questions regarding Red Rocks Park. Ms. Emery said she gave the City
CITY COUNCIL
15 MARCH 2021
PAGE 2
Attorney a copy of the letter the City Council sent to the City of Burlington in July 2019 and a
scientific article in regarding noise issues in relation to animal life in the park.
in relation to animal life in the park. There will be an order by which the Act 250 Commission
can request further information. Mr. Cota asked when there might be a decision. Ms. Emery
said when Act 250 gets further documents, they will deliberate. They indicated they would not
leave this hanging for months. Mr. Bolduc said the recess order will come out soon and will
indicate where the Board is leaning. There will be an opportunity for briefing which could take
months. Act 250 will close the hearing after the recess order is complied with (when they get
the requested information).
Mr. Dorn: Jessie Baker will be meeting with the leadership team on Wednesday and will
discuss with them what to look for in a Deputy City Manager.
The CCPSA Board met on Monday regarding fitting up of a building. COVID money
coming to the municipalities will help with fit-up and dispatch. They will also discuss whether to
bring in a manager.
The Regional Planning Commission will be holding a meeting on 18 March for the public
to weigh in on proposals for interchanges in the city. The Council will hold a working session on
29 March in order to get a decision in to CCRPC by 19 April.
Openings on city committees will be announced by the end of March so the Council can
interview and make decision by June. There is a question as to whether the Dog Park
Committee needs to continue now that a site has been identified and construction will be done
this summer.
Ms. Riehle said she found the group meeting with CCRPC very productive. She stressed that this
is a very important decision for the city and encouraged Council members to join the 18 March
public meeting and the breakout groups. Mr. Dorn said that meeting is warned so more than 3
Councilors can attend.
4. Consent Agenda:
a. Consider and Sign Disbursements
b. Approve Minutes from the 23 February, 19 January, 20 January, 1 March, and 4
March 2021 meetings
c. Approve the South Burlington Public Library and City hall Gallery Policy
d. Award a construction contract to Ormond Bushey & Sons for Woodcrest Drive
Stormwater Improvements
CITY COUNCIL
15 MARCH 2021
PAGE 3
Ms. Emery asked who is the City Curator for the public art discussion. Mr. Dorn said that is
someone to be brought in later.
Mr. Cota moved to approve the Consent Agenda as presented. Ms. Emery seconded. The
motion passed unanimously.
5. Councilors’ Reports from Committee Assignments:
Ms. Riehle: The Airport Commission approved contracts for a variety of projects at the
Airport. Noise monitoring will now be able to track noise complaints as to which aircraft was
involved and the decibel levels. Ms. Emery said she thought this was for civilian aircraft only.
Ms. Riehle said she will follow up on that.
Ms. Emery: Will check with Charlie Baker regarding an update from Green Mountain Transit.
Congressman Welch and Rebecca Ellis arrived and were welcomed by the Chair.
Congressman Welch acknowledged how hard the COVID virus has been on local governments as
well as individuals. He said the American Rescue Plan approved by Congress last week included
funding that will go directly to state and municipalities. Over $200,000,000 will go to
municipalities including South Burlington which will receive $5,700,000. It will be up to the City
Council to determine how best to Allocate that money. The city should receive 50% of the
funding within 90 days and the remainder within a year. The South Burlington School District
will receive $3,197,000 as well. Congressman Welch said the money must be used to address
COVID-related issues (e.g., water, sewer, broadband, etc.) though there is a lot of flexibility
within that mandate. The community will have until 2024 to spend the money. The
Congressman said that local government is “where the rubber hits the road,” and the aim is to
have communities, including South Burlington, come back strong. He added that although the
vote in Congress was along party lines, there was support from some Republican colleagues
whose backgrounds include local government. He stressed that he and Vermont’s 2 Senators
are there to help with any challenges.
Ms. Riehle asked whether the money needs to be committed or spent by 2024. Ms. Ellis said
her understanding is that it has to be spent.
CITY COUNCIL
15 MARCH 2021
PAGE 4
Ms. Emery ask if the funds could be used toward housing for the homeless. Ms. Ellis and
Congressman Welch said that that would depend on whether or not the rules could apply.
Mr. Chittenden raised the possibility of continuing to have a “zoom” option for local meetings
and whether the technology for that could be a valid project for this funding. Congressman
Welch said that sounds totally reasonable. That option has been essential during COVID.
Mr. Dorn noted that the vulnerability of the dispatch system has really come into play during
COVID. The tourism industry has also been hammered. These funds will make a huge
difference to the community. Congressman Welch said there can be a self-sustaining recovery.
It just takes resources, and there is hard work ahead.
Mr. Barritt noted there is funding in the bill for pensions and asked if that was for municipalities
as well. Congressman Welch said it is not. That money is for people working for companies that
declared bankruptcy and have lost pension funds they paid into.
Ms. Riehle thanked Congressman Welch for helping to make this happen and for the efforts of
Vermont’s Congressional team to try to get the country, state, and communities back into the
black and for making all the vaccines available. She also urged people to take advantage of the
vaccines.
6. FY20 Audit Presentation:
Mr. Quinn of RHR Smith Auditors advised that they did pre-audit work in June and July (virtually)
and finished later in the year. He showed the balance sheet for fiscal 2020 with the city ending
in a positive position. He said the city did great for a pandemic year and that was not the norm.
The city’s enterprise funds also finished the year in a positive net position.
The city has an unassigned fund balance of $1,600,000. This is about 20 days of operating
expenses and represents a slight increase from FY19. The city should continue to increase that.
The city’s pension fund was in a good position as of 20 June 2020, and, Mr. Quinn said, is in an
even better position now.
The Management Letter indicates two recommendations. The first is to include the Open Space
Fund in the city’s financial accounting. The second is to ensure that transfers are kept
separately in the financial software.
Ms. Riehle noted the City ended FY20 in the black by about $20,000.
CITY COUNCIL
15 MARCH 2021
PAGE 5
7. Public Hearing: Interim Zoning Application #IZ-21-01 of Alan K. Long for
development of two existing lots totaling 39.21 acres each developed with a single
family home. The development consists of removal of the two existing homes and
construction of up to 49 dwelling units in a combination of single family, two
family and small multi-family buildings in a development area of approximately 17
acres and a conservation area of approximately 22 acres, 1720 and 1730 Spear
Street:
Mr. Barritt moved to open the public hearing. Ms. Emery seconded. Motion passed
unanimously.
Ms. Riehle noted that only interested persons who have participated in this proceeding can
appeal any decision that is made. All interested persons presented were then sworn in.
Mr. Long said the family has owned the Spear St. property for 70 years. Similar properties have
been sold off and been developed, and Mr. Long said it is now their turn to do that. He added
they have also watched the city’s efforts to conserve property, especially in the area of the
Great Swamp. They are pleased to be able to contribute to that effort. They will conserve the
portion of the property protected by the NRP (Natural Resource Protection zoning) and will
grant an easement to that property. On the development side, they plan to build a Traditional
Neighborhood Design (TND) PUD with a mixture of building types. Five of the 49 units will be
affordable.
Mr. Conner said the Longs have submitted a sketch plan to the DRB. The first hearing at the
DRB is in April. Mr. Barritt felt the Council should delay hearing this until the first DRB hearing
has been held. Mr. Cota agreed.
Mr. Long said they have watched the process for 600 Spear St. and the DRB and Council
hearings were very close to each other. They have also participated in the planning process
around the new LDRs and are pretty certain they conform with both the current and proposed
LDRs. He also noted that Interim Zoning is going on longer than anyone anticipated.
Ms. Emery noted there are concerns regarding traffic, which is not in the Council’s purview, but
since there are plans for bike lanes, etc., the DRB could recommend a widening of Spear Street.
She saw that as an area where the DRB could provide input that would change the plans.
Sen. Chittenden encouraged letting the DRB have first crack at this so a lot of questions will be
addressed before the Council hears it.
CITY COUNCIL
15 MARCH 2021
PAGE 6
Mr. Barritt moved to continue IZ-21-01 until 19 April 2021. Sen. Chittenden seconded. The
motion passed unanimously.
Mr. Conner recommended that residents/participants attend the DRB meeting or send a letter
with their concerns to the Planning Department. He stressed that people can participate in
both the DRB and City Council hearings. All abutters will get notice of the DRB hearing.
8. Discussion and possible action related to whether to hold a Public Hearing on ____
to consider extending the Interim Bylaws for an additional time period beyond 13
May 2021:
Ms. Riehle said she had spoken with Ms. Louisos, and the Planning Commission had agreed to
prioritize Articles 10 and 12 and then do the PUD work. There could be a draft of 10 and 12 by
the end of March and have a joint meeting on April 6th to review the first draft and address any
Council questions. The Commission could then schedule a public hearing early in May. This
could require a short extension of IZ for Chapters 10 and 12. At the joint meeting, they could
also discuss getting the PUDs done during IZ or taken them up after IZ.
Ms. Emery said she would have to be convinced of an extension beyond May 13th as this has
gone on much longer than anticipated. The City has a Comprehensive Plan and a wealth of
information from Commissioners; it is just a matter of how the rules come into shape.
Mr. Barritt noted that IZ has to end by November. Mr. Conner agreed, barring any emergency
provisions. Mr. Bolduc said the exact date is 13 November.
Ms. Riehle said they can complete Chapters 10 and 12 within the current IZ date and then go
forward with PUDs.
Mr. Cota wanted to see a full package, not parts, not just Articles 10 and 12.
Sen. Chittenden said he agrees with Ms. Emery, to finish by 13 May.
Mr. Conner said staff supports a joint session to address any questions and for the Council to
give guidance. He said the Commission intends to wrap up 10 and 12 in the next few weeks.
Ms. Riehle asked whether 10 & 12 will inform the PUDs.
CITY COUNCIL
15 MARCH 2021
PAGE 7
Mr. Bolduc said the Council has flexibility as to when to hold the meeting, either 19 April or 3
May. Ms. Emery said she opts for May.
Mr. Barritt moved to schedule a public hearing on 3 May to consider extending the Interim
Bylaws for an additional time period beyond 13 My 2021. Mr. Cota seconded.
Ms. Ostby reminded the Council that the Planning Commission was out of work 6 months and
anticipates that its staff member will be out for personal reasons for a while in April. She added
the Commission is very interested in getting the work done and wants to get it right. Many
elements work together.
In the vote that followed, the motion passed unanimously.
9. Presentation from the South Burlington FIPP Committee:
Committee members indicated they have come to ask the Council to approve the policy they
have submitted. They have worked with Chief Burke from the start and acknowledged his
efforts toward transparency and on training.
Mr. Shiman said FIPP is committed to 4 principles: equal treatment, safe engagement and trust,
jobs, and respect for human values. They believe that these goals require eliminating the
language that allows the Police to collaborate with ICE and similar agencies.
Mr. Lambeck then introduced Volga Cruz whose presentation in Spanish was translated by Mr.
Lambeck (since Ms. Sharrow's audio was not working). Ms. Cruz is a dairy farmer who has lived
in Vermont for 10 years. She spoke of the fear of going into town to shop, go to church or
doctor’s appointments, knowing that there is a policy that allows her to be deported. She
related an incident where this happened to a passenger in a car. She said that if this happened
to her, she would be separated from her daughter. She said that if people in her position do
something wrong, they should pay the consequences, not be deported. She asked the Council
to approve the policy.
Mr. Lambeck said the weakening of the policy was the direct response to the Trump
administration and the threat that communities would lose funding. He noted towns are now
taking action to close those loopholes. The communities of Winooski, Burlington, Richmond,
Brattleboro and other have implemented the policy in front of the Council. It closes the
loopholes that allow for discrimination and better supports victims and witnesses of crimes. It
CITY COUNCIL
15 MARCH 2021
PAGE 8
also protects the confidentiality of everyone in South Burlington that the Police come in contact
with and allows for advanced due process for people being detained. The “savings clause” is
replaced with a statement that “nothing in the policy violates federal law.” Mr. Lambeck said
the States Attorney’s office has certified the policy. It will not force any member of the Police
Department to violate federal law and is coherent with State policy.
Ms. Kelly, a member of the National Lawyers Guild, encouraged people to stay in this discussion.
She said the Federal Constitution is the supreme law of the land and it gives full power to the
Fed over immigration. The 10th Amendment says that Federal laws cannot force states to act
nor prohibit them from acting. She also noted that “1373 ordered states around” and President
Biden revoked 1373, though it is still on the books in Vermont. The Supreme Court is yet to rule
to overturn it. She said the only negative to Vermont revoking 1373 is that it could lose funding
for some Police weaponry; however, most Police funding doesn’t come from the Feds. She said
that there are no laws to force Police to communicate with ICE.
Ms. Shampo said people shouldn’t be singled out because of how they look. Victims and
witnesses of crimes shouldn’t be afraid of being deported if the report the crimes.
Ms. Emery said the Council has always been told South Burlington Police don’t ask people’s
immigration status. She saw no reason not to put this practice into policy.
Mr. Barritt recalled the discussion with former Chief Whipple who was very clear as to what
policy would and would not allow.
Mr. Cota said people should see Chief Burke as someone who is there to protect them.
Chief Burke said he has been collaborating with FIPP. He stressed that nothing changed Police
policy during various changes in administrations. He supported moving the policy forward.
Mr. Bolduc said the opinions of the States Attorney are very compelling, and he saw no reason
not to approve the policy.
Ms. Riehle suggested getting final language and having it as an action item for the next Council
meeting. Chief Burke said this is Police policy. Mr. Bolduc said nothing needs to be done by the
Council, but that is up to the Council as to their support. Ms. Riehle asked the Council if it wants
a Resolution of support or just to ask the Chief to have it in place. Mr. Dorn said the policy in
the past was to have the Chief make any changes in policy and report back to the
CITY COUNCIL
15 MARCH 2021
PAGE 9
Council that a policy has been implemented. He suggested giving the Chief time to do that and
to report on training that will go on for his staff.
Mr. Barritt said he would like the Council to approve it. Mr. Cota felt a “joint statement” would
be appropriate, not necessarily a vote. Ms. Riehle felt that could happen.
Ms. Dooley felt this is a message the entire community needs to hear, and undocumented
Vermonters need to hear it too.
Mr. Boyd felt they would be “handcuffing” officers with this policy. He felt there hasn’t been
enough public discussion. He felt South Burlington Police are very fair. He also felt the city
needs to work with the border people and with ICE. He didn’t feel South Burlington should do
something just because other communities did so.
Ms. Emery said it is already Police practice. If any of these people break the law, they are willing
to face the consequences, but their immigration status should not be an issue.
Ms. Riehle said it will be an agenda item with opportunity for public comment. She added this
is a policy of the Police Department, and that policy should be written.
10. Council consideration and possible approval of a resolution requiring that a third-
party conservation easement on the so-called Wheeler Property be conveyed and
completed within six months of enactment:
Sen. Chittenden said he supports the resolution but wants to know if 6 months is an OK time
limit.
Mr. Dorn said the last time this was discussion, the city was in difficult financial straits. The
$40,000 cost estimate is a big chunk of the FY22 legal budget. Money can be taken from
something else, or funds from the Open Space Fund could be used. Mr. Dorn also noted that
once the decision is made, that land will no longer be available for agricultural mitigation. The
city could buy its way out of that commitment or have other land. There are currently 2 Act 250
ag mitigations on the Wheeler property. There is room for the mitigation for the South Village
soccer field. Mr. Dorn said it would be prudent to find out what that entails and the costs.
CITY COUNCIL
15 MARCH 2021
PAGE 10
Ms. Riehle asked when the soccer field has to be mitigated. Mr. Dorn said before it is
constructed, and the hope is to begin the work this summer. Mr. Hubbard said the hope is to do
the mitigation early in the process. Ms. Riehle asked if they could do the mitigation, then do
the easement. Mr. Dorn said yes, if the soils are approved.
Mr. Barritt asked if there would have to be a re-survey and how much legal work would have to
be done. Mr. Bolduc said he didn’t think there would be a lot of legal work. There could be
language that references the encumbrances. It could also be part of the management plan with
the Land Trust.
Mr. Mittag said Act 250 conditions are very much in line with what the Land Trust wants. He
noted there is a part of the Underwood property that is being farmed and he felt that was a
better place for the soccer field mitigation. He didn’t want to complicate the Wheeler situation
or encumber it with more mitigation. Ms. Riehle noted a question from Ms. Greco as to why
the soccer field is on prime ag soil. Ms. Riehle replied that it was a requirement for the South
Village development. Mr. Mittag said that the developer should find the mitigation. Mr. Dorn
said the developer is building the city’s project, and it will become city property.
Mr. Cota said he supports the resolution and moved its approval. Ms. Emery seconded the
motion.
Mr. Barritt said he wasn’t comfortable with a time limit and didn’t want to be “punished” if it
doesn’t happen within that time limit.
Mr. Dorn said if the Council passes the resolution at this meeting, it will send a signal to the
Department of Agriculture to take this land out of the mitigation picture. Mr. Barritt asked how
much land is involved. Mr. Dorn said it is usually 2 acres for one, and the soccer field is 4 acres
or less. You double the value of the acreage for mitigation. However, if you put the mitigation
on land you control, it is a one-to-one payment. It is an Act 250 obligation and can be very
expensive.
Ms. Emery asked if there is any land left in Wheeler to conserve. Mr. Dorn said it may not be as
full protection as a conservation easement.
Mr. Mittag said it has been 10 years and 6 months since this was approved by the voters. He
felt there should be no more delays. Ms. Dopp said she didn’t remember the soil type of the
soccer field area and noted that all soils are not equally valuable. She also noted that many
CITY COUNCIL
15 MARCH 2021
PAGE 11
homes in South Village were built on prime ag soil, and the farm soil had to be upgraded.
Mr. Dorn asked the Council to give him a month to do his best to find out about the soccer field
soils. After that, he said, the work can probably be done in 6 months to secure the easement.
He stressed that there is no “dumping” on Wheeler property. It is merely a restriction.
Mr. Cota then withdrew his motion. Mr. Dorn said it will be on the 19 April agenda.
11. Consider and possibly approve refinancing of the Pension Loan:
Mr. Hubbard said there is $7,000,000 left on the loan. Given where interest rates are, the city
solicited proposals and 4, all of which were lower than what the City has been paying. The
proposal from TD Bank stood out. It would refinance the loan at 1.5% with no prepayment
penalty with the option to extend the first payment to next year. This will save $1,500,000 over
the current loan over the next 10 years, including the prepayment penalty on the old loan.
Mr. Barritt moved that the Council approve closing the prior loan for the Pension Fund and
approving the current loan with TD Bank under the terms of the proposal, and to authorize the
Deputy City Manager and City Attorney to seek bond Counsel and finalize and execute the
documents necessary to accomplish same. Ms. Emery seconded. The motion passed
unanimously via a rollcall vote.
Mr. Barritt complimented Mr. Hubbard and City staff and said this is a win-win for the City.
12. Convene as South Burlington Liquor Control Commission to consider the following:
Always full Asian Market, 2nd Class License; Bliss Bee, 1st Class Restaurant/Bar License & Outside
Consumption Permit; Bourne’s Service Center, 2nd Class License; Bueno y Sano, 1st Class
Restaurant/Bar License; Catering By Dale, 1st Class & 3rd class Commercial Kitchen License;
Champlain Farms, 2nd class License; Champlain Farms-Exxon, 2nd Class License; Champlain Farms
South Burlington, 2nd Class License; Charlie’s on Fire (Chicken Charlies), 1st Class Restaurant/Bar
License; Cheese Traders & Wine Sellers, 2nd Class License; club 35, 1st Class & 3rd Class
Restaurant/Bar License; Doubletree by Hilton, 1st Class, 2nd Class, & 3rd Class Restaurant/Bar
License and Outside Consumption Permit; Eagles Club, 1st Class & 3rd Class License for Club and
two Outside Consumption Permits; 802 Cocktails, LLC, 1st Class & 3rd Class Commercial Caterer
License; Gracey’s Store, 2nd Class License; Gracey’s Liquor Store, 2nd Class License, Guild Tavern,
1st & 3rd Class Restaurant/Bar License; Hana Japanese Restaurant, 1st Class & 3rd Class
CITY COUNCIL
15 MARCH 2021
PAGE 12
Restaurant/Bar License; Hannaford Supermarket & Pharmacy (Dorset St.), 2nd Class License;
Hannaford Supermarket & Pharmacy, 2nd Class License; Healthy Living Market & Café, 2nd Class
License, Homewood Suites 1st & 2nd Class Restaurant/Bar License & Outside Consumption
Permit; #104 Jolley Shelburne Road South, 2nd Class License; #105 Jolley Williston Road, 2nd
Class License; #107 Jolley Shelburne Road North, 2nd Class License; #146 Jolley Shelburne Road
Center, 2nd Class License; Kinney Drugs #55 (Williston Road), 2nd Class License; Klinger’s Bread
Company, 2nd Class License; Koto Restaurant, 1st Class & 3rd Class Restaurant/Bar License and
Outside Consumption Permit; Maplefields #52 (Williston Rd.), 2nd Class License; Maplefields at
the Airport, 2nd Class License; Mimmo’s Pizza, 1st Class & 3rd Class Restaurant/Bar License; Old
Post, LLC (The), 1st Class & 3rd Class Restaurant/Bar License & Outside Consumption Permit &
Entertainment License; Pour House (The), 1st Class & 3rd Class Restaurant/Bar License and
Outside Consumption Permit; Price Chopper #228 (Hinesburg Road), 2nd Class License; Quarry
Hill Club, 1st Class & 3rd Class restaurant/Bar License & Outside Consumption Permit; Red Barn
Market & Deli, 2nd Class License; Shaw’s Beer & Wine, 2nd Class License; Shelburne Road Variety,
LLC, 2nd Class License; Silver Palace, 1st Class & 3rd Class Restaurant/Bar License; Simon’s Store &
Deli (Shelburne Road), 2nd Class License; Skinny Pancake at the Airport, 1st Class & 3rd Class
Restaurant/Bar License; Smokey’s Low ‘n Slow, 1st Class & 3rd Class Restaurant/Bar License &
Outside Consumption Permit; Sugarsnap, 1st Class & 3rd Class Commercial Kitchen License
Sen. Chittenden moved that the Council reconvene as Liquor Control Board. Mr. Barritt
seconded. Motion passed unanimously.
Ms. Emery moved to approve the list of license renewals as presented in Agenda Item #12. Mr.
Barritt seconded. Motion passed unanimously
Mr. Barritt moved to reconvene as City Council. Ms. Emery seconded. Motion passed
unanimously.
13. Other Business:
Ms. Riehle asked whether Council members wanted to look into the Park Road issue.
Mr. Cota said he shares the safety concerns, but another curb cut on Dorset Street would not be
a safety improvement and could do the opposite.
Mr. Barritt thought the Council had no jurisdiction as the LDRs are from 2004.
CITY COUNCIL
15 MARCH 2021
PAGE 13
Members agreed this was a DRB issue.
Ms. Emery said she heard from a resident that the city plow broke a fence behind a residence
on Mary Street. Mr. Dorn said if the city broke it, the city will fix it.
Ms. Emery said she also heard from a resident that the school budget is passed before any
changes come from the State. She asked whether the former May vote better coincided with
the State. Sen. Chittenden noted there is a bill in the State Legislature regarding voting by mail,
and he is advocating that the bill include going back to a May vote. Mr. Dorn said one issue is
the need for the School District to have signed teach contracts as they may have to RIF teachers
if there is not a passed budget. Ms. Riehle suggested this as a topic for a Steering Committee
meeting.
14. Executive Session:
Mr. Barritt moved the Council meet in Executive Session to discuss matters related to the
employment of a public officer and to invite Messrs. Dorn, Hubbard and Bolduc into the
Session. Ms. Emery seconded. Motion passed unanimously. The Council entered executive
session at 10:10 p.m. and resumed open session at 10:30 p.m.
As there was no further business to come before the Council Mr. Barritt moved to adjourn.
Mr. Cota seconded. Motion passed unanimously. The meeting was adjourned at 10:31 p.m.
_________________________________
Clerk
City of South Burlington, Grant Request Form
Prior to applying for a grant please complete this form and submit to Assistant City Manager.
Please submit at least two weeks prior to City Council approval meeting. Extenuating circumstances which do not permit two weeks notice should be brought to the attention of the Assistant City Manager as soon as possible.
Please attach actual grant application form – either blank or completed Justin Rabidoux, Director of Public Works 3/29/21
Name and title of person completing this form (Project Manager) Date
1. Name/title of grant and submittal deadline date: State of Vermont Town Highway Class II Roadway Grant 2. What specifically is the grant’s purpose? To offset local expenses in the repaving of major roads (Class II
Town Highways examples in South Burlington are Dorset St., Spear St., Kennedy Dr., White St., Airport Parkway, Allen Rd., etc). Is this case we are applying for grant funds to help us repave Spear Street from Swift Street north to the UVM Forestry Services Laboratory. 3. What does the grant fund and not fund (be specific)? It funds 80% of the costs of a roadway repaving project. We are applying for the maximum award, $200,000. Our estimate to repave this portion of Spear is
$185,000. The grant reimburses actual expenses. 4. Total Project Cost: a. Amount of grant: The grant will cover 80% of eligible expense (see 3. Above). b. Is there a City match required, how much and in what fiscal year(s)? Yes, 20% local match required. This money is already budgeted in our FY’22 paving budget. c. Are there other grants “tied into” or being used as a match for this grant of which are matching funds for this grant? No 5. From what budget line will match be paid, and is there unencumbered money to pay it? Highway Paving – 100-12-7000-82.00; yes
6. Is there a cost to the city upon grant conclusion, and if yes, please describe? No
7. Is grant for stand alone project, and if no, how does grant fit into another project (describe in some detail)? Yes.
8. Length of grant - will the grant cross fiscal year(s)? It’s an FY’22 grant. 9. Who will apply for grant (name/title)? Adam Cate, Deputy Director of Public Works 10. How much time will it take to complete grant application form? Two hours 11. How likely is it that we will receive grant? High probability; the state likes to fund projects on high traffic roads and Spear fits well within that criteria. 12. Who will manage (project manager) grant and grant paperwork if approved (if different person than who is filling out this form), what are any grant compliance requirements, how much time will this take and how is that time available? Are there funds available in the grant to pay for our administrative costs? Can in-kind service be used as part of the City match? Adam Cate. No, but not necessary. No.
13. Describe grant payment process – method of cash flow: Reimbursement. 14. Should a Council-appointed Committee, Board , or Commission review this request? No If yes, please update status: 15. In terms of priority, with 5 being highest and 1 being lowest, please rate this grant in terms of how it fits
into your primary mission as approved by City Council and current projects to complete that mission: 5
__________________________________ _______________________________
Reviewed by Asst. City Manager, Date If approved, grant money will be in this fund ____________________________________ _______________________________
Approved by City Manager, Date Not Approved By City Manager, Date
___________________________________________ ______________________________________ Approved By City Council, Date Not Approved By City Council, Date 2/17/11 Procedure Regarding Grant Request Form
1) No City of South Burlington staff member or volunteer shall apply for a grant without completing and receiving approval of the attached Form. 2) All Form questions must be answered – if you need assistance on financial questions please contact the Assistant City Manager (846-4112).
3) As a rule the Form needs to be submitted to the Assistant City Manager at least two (2) weeks before the City Council Meeting where the application will be reviewed. Exceptions can be made especially when the funding source(s) do not provide sufficient lead time
4) Attach any supporting documentation to the Form. 5) Assistant City Manager will review Form for accuracy and completeness – Assistant City Manager does not approve or reject application.
6) After being reviewed if the Form is complete the Assistant City Manager will submit form to City Manager for approval or rejection. 7) City Manager may request meeting with applicant for clarification.
8) City Manager will determine whether to approve or reject the application and have the project manager informed of the decision. Project manager can request a meeting with City Manager prior to Form being reviewed by Council.
9) Whether Form is approved or rejected by City Manager the Form will be reviewed by the City
Council. Project manager will be given the opportunity to discuss Form with Council. 10) Council will make final decision as to whether to approve or reject grant application. Council will also have to formally approve accepting the grant itself if/when it is awarded.
11) If Council approves Form the project manager will be expected to use his/her Form responses to guide the actual grant application. 12) Project manager will update Assistant City Manager in writing as to grant writing, submittal,
approval, and implementation progress.
13) If grant is accepted by granting authority project manager will submit to Assistant City Manager and Deputy Finance Officer a monthly progress report on grant implementation and financials –
upon request of project manager report time frame can be modified by Assistant City Manager
based on actual grant conditions. 14) Deputy Finance Officer will maintain a spread sheet of all grants that tracks grant progress related to financials.
15) Grant spread sheet will be included in yearly Budget Book.
Handbook for Local Official
ANNUAL FINANCIAL PLAN - TOWN HIGHWAYS TA-60 19 V.S.A. § 306(j)
of _______________________________Fiscal Year ________ Begin _________ End_______
INCOME
DESCRIPTION ESTIMATED
State Funds - 19 V.S.A. Section 306(a):
Class 1 $
Class 2 $
Class 3 $
Town Tax Funds – 19 V.S.A. Section 307 $
Special Funds (e.g., bonds or earmarks):
a. $
b. $
c. $
TOTAL $
EXPENSES
DESCRIPTION ESTIMATED
Winter Maintenance $
Non-Winter Maintenance $
Major Construction Projects
a. $
b. $
c. $
TOTAL $
This form shall be signed by the appropriate town officials and forwarded to the District Transportation Administrator.
TA-60 Rev 09-13
2-1
Comments:
Handbook for Local Official
ANNUAL FINANCIAL PLAN - TOWN HIGHWAYS TA-60 19 V.S.A. § 306(j) (page 2) We, the Legislative Body of the Municipality of __________________________ certify
that funds raised by municipal taxes are equivalent to or greater than a sum of at least $300.00
per mile for each mile of Class 1, 2, and 3 Town Highway in the municipality. (19 V.S.A. 307)
______________________________________________ Date:_____________________ ________________________________________________
________________________________________________
________________________________________________ ________________________________________________ (Duly Authorized Representatives)
The submitted Town Plan meets the requirements of Title 19, Section 306(j).
______________________________________________ Date:______________________ District Transportation Administrator
2-2
_______________________________________
_______________________________________
_______________________________________
_______________________________________
(Duly Authorized Administrator)
Certification of Compliance for Town Road and Bridge Standards
and
Network Inventory
We, the Legislative Body of the Municipality of __________________________ certify that we have reviewed, understand and comply with the Town Road and Bridge
Standards / Public Works Specifications and Standards passed and adopted by the
Selectboard / City Council / Village Board of Trustees on _________________, 20____.
We further certify that our adopted standards do do not meet or exceed the
minimum requirements included in the June 5, 2019 State-approved template.
We further certify that we do do not have an up-to-date highway network
inventory which identifies location, size, deficiencies/condition of roads, bridges,
causeways, culverts and highway-related retaining walls on class 1, 2, and 3 town
highways, and estimated cost of repair.
_______________________________________ Date:________________________
For a summary of your community’s road and bridge information please visit: tinyurl.com/rdsinfo