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HomeMy WebLinkAboutAgenda - Recreation and Parks Committee - 01/11/2021RECREATION AND PARKS COMMITTEE Monday January 11, 2021 5 PM-6:30 PM VIRTUAL MEETING: Please join my meeting from your computer, tablet or smartphone. https://global.gotomeeting.com/join/641531141 You can also dial in using your phone +1 (786) 535-3211 Access Code: 641-531-141 (5:00) (5:10) (5:20) (5:30) (5:40) (5:50) (6:00) (6:10) (6:30) AGENDA Call meeting to order: Katie Changes or additions to the agenda Comments from the public not related to the agenda Approval of minutes from December 14, 2020 Review of Annual Reports (Committee and Department)- Katie & Holly Director’s Report-Holly Cents for Conservation Discussion- Jennifer The Other Paper Connection: Holly Dog Recreation/Dog Culture Task Force-Holly Review South Village Open Spaces: Discuss DRB liaison Creation of Annual Work Plan- Katie Adjourn RECREATION AND PARKS COMMITTEE Monday December 14, 2020 5 PM-6:30 PM Meeting Minutes Present: Mike Simoneau, Jennifer Kochman, Lauren Wedam, Christy Pilsucki, Bill Barber, William Sudbay, Jon Pence, Caroline Henne Staff: Holly Rees, Brett Leonard Absent: Katie Langrock Guests: Barb Sirvis Meeting called to order at 5:03pm by Lauren Wedam. Changes or additions to the agenda Holly added the committee needs to submit annual report before Jan 4th or 6th. Holly said committee members need to re-up on the video about open meeting law before the end of the year. Comments from the public not related to the agenda Barb wants to comment on O’Brien discussion to make sure the developers do not reduce the size of the space in the plans. Barb said the size is marginal at best as it is now and would prefer a larger space. Mike offered to get information about the actual size currently in the plans. Programming Presentation- Brett Leonard Brett Leonard has been with the department for five years as a Recreation Specialist who specializes in programming for adults and youth. Brett said he has long history with the Recs and Parks department, lots of roles over the years. Immediately prior to this position, he was a special educator for 15 years at Tuttle. Bett said his goal is to keep the department and programming as professional as possible, leading by example. Brett said the public has come to expect a high level of programming from the Recs and Parks Department and he wants to uphold that standard. He likes to evaluate the programs; what we have to offer the public and the direction the department is going. Brett enjoys attending the events and listening to the conversations and excitement. He said it feels good to provide something so essential to the community. He identifies the biggest challenge as not having an indoor programming facility, as school space has dwindled. He said the department is park rich and facility poor so trying to take advantage of the outdoor opportunities. Brett said the pandemic has demonstrated that people are willing to go outdoors. Brett is excited about the light display at Veterans Memorial which will be unveiled Saturday. Though it is not a revenue generating event, he feels it is essential to the community. Brett said youth programming has taken a hit during the pandemic, but the plan continues to be to create programs that help us stay relevant in the community. Brett looks forward to the Senior Center space soon which can be used for programming when not used for seniors. Questions/comments: Bill Barber commented that if you provide the facilities, family and friends will recreate, does not always have to planned or organized. It’s okay if programs aren’t happening, people will recreate. Jennifer said she enjoys seeing him at the public events. Caroline said it has been nice to continue to use the parks during the pandemic, appreciates it as a resident and as a committee member. Brett hopes more people have been exposed to the parks during the pandemic and that will carry forward. Holly said Brett anchors her and values his careful planning and creative ideas. Holly said she is so appreciative, and that Brett makes this department and this community better. Review Final CIP Holly sent out the final CIP and supporting documents. Sue Dorry, Director of Finance, retired. Martha Machar has taken over. Process and timeline the same, but documents may look a little different. Last Monday presented CIP to CC and tentatively approved. Holly said they will figure out what other monies are needed and that will inform the general fund budget. On 12/18 the general department fund will be presented to CC for approval. Holly said the department has not been told to make any additional cuts, so that’s positive. Holly said the biggest project in the coming year is the bathroom renovation at Veterans Memorial. Holly said the project was taken out of rec impact fees which is less vulnerable than general funds. Holly said they are looking at prefab buildings for this as it will increase efficiency and be a new design element. Staffing Changes within City Hall Discussion Review of staff: Director of Recs & Parks - Holly Program staff – Brett and Ben Special Projects Coordinator – Travis Change: Welcome Center/R&P split position: Andrea was in this position and then furloughed through pandemic. When she came back from furlough, she was just in the Welcome Center. She has left our dept as of 12/7 and went to assist in the City Manager’s office in a public service specialist role. General Fund Budget Discussion: Senior Center Operational Plan Conversation Senior Center Director – needs to be autonomous and independent as Holly does not have the capacity to assume any of the responsibilities. Holly said they will be able to hire someone without Andrea on their payroll. Anticipate a soft opening of the library in late July/Aug and then the senior center shortly thereafter so have some time to hire the right candidate. They are working to develop a job description and salary range for position right now. Programming will not generate income, most of the income will be generated from rental fees of the space. Holly said that City positions are not being backfilled as people leave or retire so they can support current staff salaries. Holly said they are looking at simplifying the registration process so that an inhouse registrar will not be needed. Lauren inquired about registration process and if it will be synched with other city departments/programs. Holly said the registration will have capabilities to reserve, create leagues, swipe cards, etc. Bill Barber asked if the registration program they are looking at is RecTrack. Holly said R&P currently uses this program; they are looking at CivicRec now. Holly said they are looking at systems where people can pay through their phone such as paying on the field, making donations, but need to figure out how to manage the fees associated with each payment. Holly said there need to be more conversations, it is developing. Review of O’Brien Project Nov 30 Holly said the R&P committee needs to review the plan, identify which bullet points we are in support/opposition to and then send this to Marla Keene from Planning and Zoning Committee. Marla will then take all the feedback from committees and synthesize for the developer. Holly said there are a lot of assets and amenities and her question is whether the City will be expected to take them on and maintain them. Holly said R&P Department does not have capacity to do that. Jennifer said she asked this question in the O’Brien meeting and the answer was not clear. Lauren inquired if there was discussion of O’Brien developers contributing to rec impact fee. Jennifer said no that discussion did not take place. Holly said she knows this is a long-range plan and involves many committees which she appreciates. Holly said she wonders if it makes sense for the City to take over the project if it is open to the public. Then, if the City is going to take the project over, it needs to be accessible to city residents and infrastructure needs to be put in place. Jennifer commented that there are parks imbedded in communities that the city takes care of, so there is precedent for that. Jennifer commented that she wants to discourage a gated community type project. Jennifer added that accessibility and interconnectivity is attractive, but then the City needs to do something to support it. Holly said this is a good opportunity to make a request to CC or DRB that, if plan is for greater public use, we plan now for another staff member or more resources to take care of it. Holly said, in the past, parks have been added with no additional staff. Mike said it would be important to clarify if the amenities are for the neighborhood or for the public. Mike added that this is a broader discussion, does not need to be addressed fully today. Holly said we do need to send initial thoughts and feedback to Marla. Jennifer commented that she likes the idea of the natural park and scattering of green space in the project. Jennifer said she thinks it is a good plan overall, her only issue is the mention of the white pine and buckthorn trees. Jennifer said the City has been trying to get rid of them and Jennifer requests that they replace them in the plan with something nicer. Mike agrees that the plan seems good and, with no developer debt, they have flexibility in what they choose to do. Lauren will put something together with Holly to send to Marla. Approval of minutes from November 9, 2020 meeting Motion to approve by Mike, Will seconded the motion. All approved. Adjourn at 6:12pm Motion to adjourn by Mike, Jennifer seconded the motion. All approved. Respectfully submitted, Christy Pilsucki Recreation and Parks Committee Annual Report 2020 Mission: The committee shall be called the City of South Burlington Recreation and Parks Committee. The mission of the Recreation and Parks Committee is to support the Recreation and Parks Department in their goals and efforts to provide recreation and program opportunities; and to acquire and maintain recreation facilities and open space. We do this in concert with the NRPA pillars of recreation: Conservation, Health and Well-being, and Social Equity. The Recreation and Parks Committee is appointed by the South Burlington City Council to serve the residents of South Burlington by acting in an advisory capacity to the Recreation and Parks Department and the City Council. Members: Katie Langrock, Chair, term expires 2023 Lauren Wedam, Vice- Chair, term expires 2022 Jennifer Kochman, term expires 2022 Mike Simoneau, term expires 2021 Jon Pence, term expires 2021 Christy Pilsucky, term expires 2022 Caroline Henne, term expires 2023 William Sudbay, term expires 2023 William Barber, term expires 2023 Committee Accomplishments July 2019 through July 2020 Committee Membership Recognized our retiring long standing members Liz Robitaille, Paul Steinman and Glenn Sproll Introduced new members Lauren Wedam, Christy Pilsucki in July of 2019 In October of 2019, Tami Zyka resigned from committee creating need for mid year reorganization Refinement of committee orientation Half day committee tour of all parks, learning history, space utilization and discussed potential for future improvements Indoor Recreation Center: Much of this year was spent working toward the long term goal of creating an indoor recreation facility. Veteran’s Park was the location best suited for the facility and work began to develop plans and funding. The committee participated with the city management and outside consultants throughout the process of: • Establishing an RFQ for indoor recreation center design • Preparing public outreach steps and timeline for Indoor Rec Center kick off • Developing FAQ’s and initiating public outreach And received updates: • Reviewed of Indoor Rec Center Slides and Cost Presentation- Ilona Blanchard • Indoor Rec Facility Operation Plan Status Report • Funding mechanism voted down in March Analysis NRPA sub-committee analysis created and presented to CC July 15 Participated in developing CIP Development review Reviewed Rye Meadows park setback per planning request Presentation and discussion of O’Brien Farm Master Plan Concept in joint meeting with NRC and Bike & Ped Committee Park updates Bay Crest Install Update Parks Foreman planned outage Supervision of Seasonal Summer Park Staff Athletic Fields Public parks signage Overlook Park Update Discussion of conserving park land Dog Park updates and discussion around new potential locations Wheeler House & Common Roots Lease extension inquiry, addition of outdoor pizza oven • The Common Roots lease extensions for both Underwood and Wheeler House occurred over multiple meetings. The committee worked to create consistency between the leases and to formalize the relationship between Common Roots and the City of South Burlington. Potential new Park spaces: Overview and discussion of South Village soccer field status & general design Overview and discussion of Airport Landscaping plan & Chamberlin neighborhood recreation path 180 Market Street 180 Market Street Update: Review Final Design, Fit up and Finish and next steps Other areas of focus or discussion: Participated in the IZ Open Space Group Reviewed Land Trust Conversation Ballot Language Update on Land Trust Cents for Conservation Covid Response Mid-March • All support staff put on administrative leave through end of the month, working from home for essential tasks only April 2020 • NO MEETING-City Council suspends all committee meetings as city moves to essential work only • Department heads have to furlough staff and use “essential work only” time. Two rec staff are fully furloughed and 2 up to ½ time only May 2020 • Staff furloughs continue: Department Head only full time employee for Department June 2020 • Staff furloughs continue: Department Head only full time employee for Department Priorities Related to the Comprehensive Plan The Recreation and Parks Committee and Department continually engage in an effort to assess and address priorities. We strive to create indoor and outdoor recreation and program opportunities for all residents of South Burlington. Comprehensive Plan goals, objectives and strategies support these Recreation and Parks priorities: • Indoor Recreation Space is a critical need. The winters are long; many people would enjoy indoor fitness facilities, but can’t afford a club. Recreation and Parks recognizes social equity and health and wellness as pillars. We support the location of Veterans Park for creating an indoor recreation facility. • Program Space: The Department of Recreation and Parks has a long-standing need for program space. Adults, seniors and pre-school populations (in fact all populations!) are under-served by programming simply because of lack of space. 180 Market Street will alleviate this problem to some degree. • Creation of Playing Fields and Tennis Courts: The fields and courts are in heavy demand during the season when they must also undergo maintenance. This has been a chronic, long-standing problem. In addition, we have recently been approached by residents who want more courts available. We have participated in the IZ Open Space Task Force, and have shared these concerns. • Recreation and Parks Administrative Offices: When 180 Market Street is completed in 2021 the Recreation and Park Department office space will move to this address. • Creation of City-owned Open Space, Open Space Amenities, and Planned Maintenance: Recreation and Parks has participated in planning and advocacy for the many studies and mechanisms to provide and enhance open space for conservation and for active and passive recreation. In July 2019 Recreation and Parks recommended to City Council creation of a task force to develop a Master Plan for Parks. • Recreation and Parks Department Programming: We strive to meet the community’s needs and desires for a variety of passive and active programs. Through consistent communication with our residents (via conversation, social media and surveys) we are as responsive to requests as our spaces allow. o Passive Recreation: We have plentiful options for hiking, nature exploration, and community engagement; making the most of the many park landscapes that we manage. o Active Recreation: We are limited in our capacity to provide active recreation programs, due to a lack of space. We program our parks to their fullest with youth and adult league sports, fitness programs and events in the optimal weather months, but are limited to our indoor offerings which leads to a lack of cultural, educational, fitness and recreational programming. • Indoor/Outdoor Swimming Pool: Everyone should know how to swim, and how to enjoy water sports. This is a long-range goal, and possibly should be explored as a regional facility. Priority & Work List for July 2020 - June 2021 The committee has not yet met to create the work list and prioritization for this fiscal year. It is on the agenda for our January meeting. An updated version of this document will be submitted when this is completed. Our list will most likely remain consistent and will focus on the following: 1. Recreation Facility for the future in South Burlington 2. Open Space Use Guidelines 1. provide ongoing review and input to development projects in the community that promote opportunities or potential opportunities for recreation that serves all members of the community. 3. Discussions surrounding social equity and the role that the committee has in providing recreation and parks access for all members of our community 4. Master Maintenance Plan(s) • Open Space Management • Park Asset Management Recreation and Parks Department 2020 Annual Report Departmental Overview • Divisions in the department. Recreation and Parks Department • Department Head & Manager name(s), include years of service to SoBu Holly Rees, Years of Service 10 • Number of staff 5 full time staff; seasonal part time staff to support programs and athletic facilities • Main functions of the department/division: The mission of the Recreation and Parks Department is to connect divers, dynamic public spaces and programs which grow, inspire and create inclusive social interactions through land and people. We aim to foster a supportive and constructive environment that embrace equity through inclusive decision making and mindful daily actions. • Annual Budget for FY20. Include the number budgeted and where you ended the year. (If you were over budget, share what caused this.) COVID 19 pandemic resulted in the following actions which limited our ability to forward a full inventory of spring and summer programs, camps and events. While the result of this can be seen in our revenue shortfall, the implemented spending freeze allowed us to limit the compromises to the expense side as well. Below are the final budget vs. actual revenues, expenses and CIP detail as well as a time line of the impacts: Budget Actual +/- Revenues: $205,600 $139,784 -$65,816 Expenses: $557,227 $443,312 -$113,915 CIP: $265,000 $7,049 -$257,951 March 16- Governors Orders implemented- program lock down until June 1 Part of state group to establish return to play protocols and camp guidance No spring field rentals No Camps offered in June- the traditional start-up of the camp season Staff were placed on administrative leave Mid-March-Mid April Staff furloughs 3 fully, 2 ½ April end of fiscal year Accomplishments and events • Include any major or special projects over the year Smash hits for our community revolve around our engaging large group programs and events. Below is a sampling of our tried and true annual successes. We look forward to adding to these traditional offerings. SoBu Nite Out Fall Soccer Success Halloween Events Basketball Senior Programming Youth Programming (ski and ride, drivers Ed) Senior Holiday Meal Valentine Dance • Include any awards or acknowledgements Qualitative Summary • Outline progress your department has made toward its goals over the year. Reflection of Department Goals for 2020: Indoor Rec Center Approval: We look forward to the public process of engaging our community in discussions of what they would like to see for an indoor recreation center and are working with Freedman French Freeman to help us complete this work that will lead to an initial design, which will help us build out both construction costs and operational plans for this potential facility. We are hopeful that this work will be fully supported by the City Council and placed on a 2020 ballot. Reflection: While a well-attended public design process was completed, this initiative was not put to ballot on its own merits. It was decided that a funding mechanism for the creation of this facility, as well as the potential for numerous other facilities would be put to the voters instead. The additional special options tax was voted down by the community. The intent of this project is to press forward with an individual ballot item to bond for the remaining cost of construction, with the understanding that there will be private fundraising as well as reserved recreation impact fees to off-set the total bond. Increase senior programming to poise of opening of Senior Center July 2020: As we look to open the Senior Center in spring of 2021, we are taking steps in FY20 to ensure that we are prepared to offer a full menu of various options to our senior populations. This effort includes varies site visits to existing senior centers, participating in area senior center director and SASH coordinator meetings as well as presentations to all senior congregate living facilities. From a staff level, we are reviewing the Human Resource Inventory implications of this opening and are supporting existing staff with supplemental training in preparation. We continue to fine tune the details of fit and finishes for the facility with the project manager. Reflection: Examination of both budgets and our human resource inventory plan proved to complicate the create of an additional position; though we proved creative in our approach and began to implement a new staffing strategy late this fall to lay the ground work for the hiring of a Senior Center Director this spring. A job description and salary scales have been drafted and will be reviewed by the human resources team in the New Year. In the meantime, program staff are engaged with the various agencies needed to develop connections and ensure robust and meaningful programs to pass off to the new hire. Sharing our story: Lacking a full time public relations staff member dedicated to our department, we are constantly evaluating how to effectively engage in a meaningful way with our community. While we fully access efficient modes of social media communication, we are looking for the niche within our community to not just inform, but to really be in conversation with the population we serve. We will work toward the creation of a marketing manual that will encompass all mediums and provide platforms for a multi-layered and rich approach. Some of the things we are looking forward to are: 15-30 second videos to highlight events and programs, weekly video “fireside chats” with the Recreation and Parks Director, weekly articles in The Other Paper, daily stories on the Recreation and Parks Website, a day in the life of each staff member video to be housed on our website, and games and contests on social media to promote how SB engages with our parks, programs and events. Reflection: While we haven’t implemented “fire side chats” to date, I am proud of the mindful development of our marketing strategies and the increase and regularity of our communications with our residents. We are now posting three stories weekly on our website, have two postings to FPF monthly, have staff monitoring three different SB social media accounts and use those to launch the creation of stories to respond to questions that are out and about in the community. As always, our social media accounts are active daily to promote events and activities as well. Natural Areas and Park Land Management: As be bring City Center Park and Bay Crest Park online and continue to make improvements to our Natural Areas, there is a need to be ever mindful of staff and financial resources needed to support the vibrant and expansive parks system that we have and continue to build on. While the Open Space Maintenance Fund is helpful in priority project completion, it does not cover the totality of what is needed to provide all the maintenance and access that our community desires and deserves. An additional staff member and supporting contracts are needed in the parks division to help get us up to speed with new projects and maintain the assets we already have in our inventory. Hand weeding at City Center and Wheeler alone could fill a full time position and we want to ensure that these specialty areas remain a treasure for residents to enjoy. Reflection: This staff position was created and approved through the City Council budget process in the fall of last year, but the implementation of this staff was never actualized due to the pandemic and staff limitations and furloughs. The maintenance work at City Center was completed through contract and other Open Space Maintenance done sporadically through the skeleton staff last spring and early summer. We look forward to actualizing this position in FY23; as it has already been sacrificed in the development of the FY22 budget. 5) Increase community engagement opportunities- We have seen a steady increase in the popularity of the SoBu Nite Out events and often hear how folks are wanting more of that type of activity. With a limited and already tapped staff, we will continue to look for creative ways to partner with others (specifically event production companies) to take on the coordination of various new events. A couple of things we are working on for this year are as follows: Blue Grass Festival: To take place mid-late September. This would be an afternoon/evening 1 day festival that would welcome several bluegrass bands as well a corn hole tournament, and specialty food and beverage vendors. Ribfest: A one day Saturday festival in the late summer that would bring a variety of smokehouse BBQ to the area as well as entertainment, concerts and family activities. Could include a local completion for best ribs in town. SnoBru: A weekend in February of both indoor and outdoor winter activities to include free family skating, ice sculptures, heated tent concert, food trucks, sledding hill and kids activity lodge as well as sampling from SB commercial and home brewers. Reflection: We were making headway on the planning of these events when the world stopped in March and prevented us from moving forward with any people gathering events. During the early stages of quarantine; the staff switched gears to start developing an inventor of concepts for passive recreation events that would provide social distancing and allow for engagement without necessary gathering. Two of the activities conceptualized are the Halloween Glow walk and the Winter Lights Display. While we look forward to further opportunities to build our event inventory, the pause forced our creativity to think outside the box and adapt. FY 2021 Goals and Priorities • List at least 5 goals/priorities for 2021 1) Creation of and Opening of Senior Center to include: Hiring Senior Center Director Creation of operational plan Program inventory preparation Marketing Securing Senior Center Vehicle to assist with transportation/grant 2) Continued Community Engagement through passive events Halloween Events that are COVID Compliant Holiday Lights Display in our Park Scavenger Hunts, story walks, self-guided hikes, creation of cross country ski trails 3) Continued Community Engagement through planned events Continue SoBu Nite Out Series Start new food truck take out events for Thursdays in spring SoBu Parade SoBru: outdoor winter carnival and brew fest Harvest Festival on Market Street 4) Completion of CIP projects: Dug Out Replacement at Vet Bathroom Facility Renovation/Replacement at Vet Dog Park Creation at Wheeler Resurfacing basketball and Tennis Courts at Szymanski Skinning the field at Jaycee to create authentic Softball Field 5) Continue indoor recreation space advocacy: Verify construction costs Secure private funding Bring to individual ballot initiative 6) Programming Fully program the senior center space after hours to support all ages Gain better access to school resources to support adult programming Collaborate with the library to avoid program duplication Increase year round pre-school programming 7) Social Service Mission: Continue CHT Pop Up Events Pop Up Play Events in the Parks Secure funding for Trailer that is stocked with games and play materials 8) Field and Facility Fee Review Review current field and facility costs in the area and align our fees Revamp policy around tiered fee schedule: pay to play on athletic fields Create fee structure to rent basketball and tennis courts 9) Dog Culture Establish Task for positive dog culture/ dog recreation Work with UVM classes for data collection of off leash dog visits in natural areas Create messaging campaign to inform dog guardians of rationale of ordinances Create cross department tally sheet of resident complaints Compile operational guidance of like agencies (WVPD, UVM, State) around this issue 373376.4 ++ 375.5+ 376.4+ 376.2+ 376.3374375376375+ 373.4+ 373.8+ 374.0+ 376.0+ 374.2+ 373.62%4%374.1 +1"2' WIDE x 1' DEEPSTONE DIAPHRAGMPER DETAIL SHEET C4.0374.1 +70' x 65' LONG FILTER STRIPGRASS S= 0.02 (< 8% MAX.)375.5 +375376377378373.3 +CLASS 3 WETLAND(CLASSIFICATION BY TINA HEATH ONAUGUST ,,2018)EXISTING CLASS IIIWETLANDEXISTING PROPERTYLINE TO BE DISSOLVED6337348E EEE EEEEEEEWWWWWWWW W W W WWWWWWWWWWWWWWWW WWSTST W WWWWWWWWWW W W WWFM SSSS S S S S S S S SST ST ST STSTSTS S S SS SU DUDUDU D U D U D U D U D UD U D U D U D U D UDUDUDU D ST ST S T S T S T S T S T S T SEEEEEEEEEEEE E E EEE E E E EppG G G G G G G GG GGGGFMFMFMFMFMFMFMFMFMFMFMFMFMGGGGGGGGGGGGGGGGGG G G G GGGGGGGGGGGGG3693703 7 1 3 7 2 3 7 3 390388 387 3863853 8 4 3 8 3 381 379 380 382 375375373374373374374 376 37 5 38 1 379 380 37 8 3 7 7 366368 36 7 365 376 37537 3 3 7 4 376375376375374 373372378 377375 376375378377380385390 374 376375378377375 37 8 377 376EX. FARM ROADEXISTING CLASS IIWETLAND AND 50'BUFFEREX. ELEC. CABINETEXISTING WETLANDEXISTING CLASS III WETLAND(REFER TO SOUTH VILLAGE SOCCER FIELDSWETLAND CLASSIFICATION REPORT #2013-049COMPLETED BY TINA HEATH V.D.E.C. DISTRICTWETLAND ECOLOGIST ON AUGUST 10, 2018EX. BARNW W W W W WWWSTSSSSSSSPROPOSED PROPERTYLINEEXISTING PROPERTYLINE TO DISSOLVEDPROPOSED 24' x 32'PAVILIONPROPOSED PROPERTYLINEST ST ST ST S TSTSTSTSTFD FD F D FDFDFDFDFDFD ST ST ST ST ST FD FDSSSSSWSWWSWWWSSSSUEUEUE UEUEUEUEUEUE UEUE UE UE UE UE UEUEUEUEUEUEUEUEUEUEUEUEUE EX. ELEC. CABINETSTD375 376378377NO R T H J E F F E R S O N R O A DALLEN ROAD EAST11635152541210B10A10611DO U G L A S L A N EOPEN GREEN SPACE53FAR M W A Y SOUTH JEFFERSO N R O A DDEWEY PLACESLADE STREET 381381376 EXISTI N G R E C . P A T H 380 380 379 375 377 378377376375373371371378 37 9 37237437837 8 37 7 378377378378 378 37 7 37 6 3 7 6 377376 375 374 37 4 377 37 33773 7 7 379380376 380380382383379378381380379379380 384381382383383382 380384382383 382382383384381 380 379 379 380380381384384384383383383382382382382 3813803823 7 3 378378378 377379 37937837737637537937837 8 378 379 378 3773 7 6 WSWSWSWSWST T 381 380 380377376 10377376376.5375.5 377375375.5374.537837737638138037937737637537437337237137137537537837437937937 6375377 378377376.5PROPOSED 5'MULCH PATH3 RAIL WHITE VINYL FENCETYP.3-RAIL VINYL FENCE TYP.TO FARM (LOT 63)LOT 11.1LOT 11.237637537837763 37N36NCMS (12)VD (5)VD (5)CS (8)CS (5)CS(9)CR (9)CR (8)CR (6)BNH (3)ARB (3)AFC (7)MAGT (3)GT(7)MAMAMAAL (3)AL (3)MAAFC (2)AL (3)ALALQCQCQCQCCKF (7)CKF (5)TMD (3)HP (3)HP (2)MA (3)SR (4)CC (3)ARB (3)PSC (6)MULTI-FAMILY LOTLANDSCAPE PLAN DETAILrevisionsdaterevisionsdate301 college street burlington vermont 05401 802 658 3555landscape architects planning consultantshttp://www.tjboyle.comnorthscaledrawn bydatesheet no:LANDSCAPE PLANSOUTH VILLAGE - LOT 11L-1001" = 30'T. J. Boyle Associates, LLCdesign byMJB/DJAchecked by05/14/2020MJB10L-200LEGENDDECIDUOUS TREEDECIDUOUS SMALL,ORNAMENTAL TREECONIFER TREESCONIFER SMALL TREESHRUB DECIDUOSSHRUB CONIFERPERENNIAL, GROUNDCOVER,RAIN GARDEN MIXEXISTING TREE TO REMAINLIGHTING PLAN B - MID-BLOCK 22L-101L-101LIGHTING PLAN A - MID-BLOCK 11L-101PLAN REVISED12/31/2020LIGHTING PLAN A - MID-BLOCK 33L-101 DRB Requests Recreation and Parks Committee Review: Would the Rec & Park committee like to weigh in on the sufficiency of small recreation spaces in South Village? The Board will be reviewing preliminary and final plat application for 8 homes on Lot 48N on January 5. At sketch, the applicant indicated they wanted to leave the open space east of the homes as unmaintained, and showed photos, attached. I’m wondering if the open space should be maintained or left wild. Here’s a link to the plans for context, though the attached (smaller file size) landscaping plan shows the development area itself: \\city-adserver\apps\USERS\Planning & Zoning\Development Review Board\Applications\2021\SD-21-03_1840 Spear St_South Village_Lot 48N_2021-01-05\01243.17-FINAL SUBDIVISION PLAN SET.pdf The Board is interested in the Committee’s feedback on the Pavilion on Lot 11. Below is the relevant excerpt from the staff comments (bold italic text is from the LDR, regular text is staff’s commentary) (c) Design Guidelines (i) Parks should be fronted by homes and/or retail development in order to make them sociable, safe and attractive places. (ii) Parks should be located along prominent pedestrian and bicycle connections. (iii) To the extent feasible, single-loaded roads should be utilized adjacent to natural open spaces to define a clear transition between the private and public realm, and to reinforce dedicated open space as a natural resource and not extended yard areas. The applicant is proposing a community pavilion on Lot 11C. The pavilion is located in an area surrounded by wetland buffer to the south and west, by the farm access road to the east and by the farm, delineated by fencing, to the north. The total area outside of the wetland buffer and farm is around 8,900 sf, which is traversed by two drainage swales. The pavilion itself is approximately 770 sf. As noted above, #MS-19-30 requires the applicant to provide a community anchoring element on Lot 11. LDR 9.07D sets the goal of providing a park within ¼ mile of all homes in the SEQ. Parks should provide a car-free destination and enhance each neighborhood’s quality of life. South Village is dedicating a soccer field, discussed under SD-20-31. With consideration for the goals of parks in the SEQ, the applicant at sketch described the use of the pavilion as a replacement for a temporary tent currently in use at the barn. The Board directed the applicant to refine their design pertaining to access and any needed parking for drop-off, those with reduced mobility, etc. The applicant indicated they would solicit input from the community on these considerations. Staff recommends the Board request recreation and park committee feedback on the proposed design prior to closing the hearing. Recreation and Parks Goal*Objective Strategy Action Items Planned Completion Date Resources Needed Partners Affordable and Community Strong: Creating a robust sense of place and opportunity for our residents and visitors. Population Objectives P 2-9, #1 1. 2. 3 Track changes in growth population growth rate and demographics on-going City management, planning Planning Commision and Department of Planning and Zoning Housing Objectives P 2-16, #5 11 Consider and apply PUD typologies and Open Space Report recommendations to ensure adequate green space, recreation, and connectivity on-going Planning and Zoning Department and DRB Planning and Zoning Department and DRB Economy Objectives P 2-22, #6 & 9 20 Consider economic factors in recreation facilities, programming, and open space creation and use.on-going City management, planning City management, planning Community Facility and Service Objectives P 2-46, #10,11,12, 13 25, 26, 27, 28, 29, 30, 31, 32, 33 Advocacy for and creation of recreation and program facilities. A number of studies and projects address outdoor recreation and conservation. budetary City General Fund, CIP, Foundation, Donations and Grants Community Facility and Service Objectives P 2-46, #10,11,12, 13 26, 28, 33 180 Market Street anticipated opening 2021, Recreation facility in Veterans Park is in planning. Note that Obj 28 locates recreation facilities in City Center. Community Facility and Service Objectives P 2-46, #11 Strategies do not adequately address Obj 11 Recreation and Parks Committee and Department proposed a Parks Mangement Plan to City Council July 2019 Community Facility and Service Objectives P 2-46, #11 Strategies do not adequately address Obj 11 In order to meet the programmatic needs and desires of the community, assesment surveys need to be completed and supportive facilities created. The department utilizes the community spaces available to them creatively, but is limited to what can be offered. Fall 2019 Resident Input, City Staff * Community Engagement Director City Staff Quality of Life Objectives P 2-53, # 14,15,16 35, 36 As needed indoor facilities are built, the department will strive to engage the community with a diverse array of recreational, cultural, educational and health and wellness programs. Enhancing positive community connections by providing quality active recreation programs for the community to play, learn and grow. on-going city staff, residents City Staff Quality of Life Objectives P 2- 53, # 14,15,16 35, 36 R and P addresses these goals and strategies through advocacy for and creation of recreation and program facilities, and a number of studies and projects that address outdoor recreation and conservation.* on-going committee members, department staff, city management staff, stakeholders committee members, department staff, city management staff, stakeholders Transportation Objectives P 2-26, #19 45 R and P supports connectivity through walking and bike paths, and planning in development of residential neighborhoods and open space. on-going Penny for Pathway Financing and Conservation Fund Bike and Ped Committee, NRC and DRB Historic and Cultural Resource Objectives P 2-110, #32 75 Addressed in Wheeler Conservation Easement, Underwood Park Plan, Red Rocks plan and other city open space areas; on-going.* on-going NRC, Open Space Project Manager NRC, Open Space Project Manager Recreation Objectives P 2- 107 #33 Strategies are lacking! #33 encompasses both "areas and facilities." Yet the strategies only address "areas." 180 Market St and a recreation facility in Veterans Park will address some indoor recreation and program needs. Spring 2020 for senior center at 180 market * 2022 hopeful Veterans Budget, Planning and Zoning and City Management Staff library and senior center, committee members, department staff, city management staff, stakeholders Recreation Objectives P 2-107 #34 79, 80, 81, 82, 83, 84, 85 Wheeler Conservation Easement Framework, Red Rocks Plan, Underwood Plan, City Center Park, Park Master Plan, Conservation Fund for acquisition and priorities, IZ Open Space study, and more. #83: incorporate in PUD proposal recommendations.* Various stages of completion Conservation Fund, City Budget, Donations and Grants Land Trust, NRC, Regional Conservation, Bike and Ped Recreation Objectives P2-107, #35 Recreation strategies 79 to 85 # 80 and 83 in particular address Obj 35.On-going Planning and Zoning Department, Planning Commission and DRB Planning and Zoning Department, Planning Commission and DRB Please refer to the Annual Workplan Summary Sheet: Indoor Recreation space, Program space, Playing Fields, Admin offices. Also: creation of open space, amenities, and open space maintenance. ANNUAL WORK PLAN Action Items Worksheet F:\LaserFiche\Committee Agendas and Meeting Minutes\Copy of Copy of R and P worksheet JKK 3.xlsx 1/8/2021 Recreation and Parks Goal*Objective Strategy Action Items Planned Completion Date Resources Needed Partners Recreation Objectives P2- 107, # 33, 34 35 Strategies lacking!Offer a wide variety of programs to meet the needs and interests of all residents. Offer in door and outdoor programs. Include programming for active and passive recreation and cultural and educational interests, Provide opportunities for community gathering. Critical need for indoor program and active recreation space! SoBu Nite out a success! Senior Center, program space indoor recreation space. Upgrades to parks, addidional playing fields. FACILITY!!! City Planners, City Management, Council Support, Tax Payer Vote Agriculture Objectives P2-114, #37, 38 87, 88, 89 Review PUD's for recommendations to DRB; Parks Management Plan Proposed, Community Gardens included in City Parks.On-going DRB, City Staff, Common Roots, NRC DRB, City Staff, Common Roots, NRC General Land Use Objectives P 3-4, #39, 40 92, 93, 94 Relates to Recreation Strategies, on-going*On-going Planning Commission, NRC and SB Land Trust Planning Commission, NRC and SB Land Trust Central District Objectives P.3-14, #41, 42, 47 97,98,99 City Center Park included the public in the design.City Center Park completed summer 2018, On-going maintenance with city staff Central District Objectives P 3-14 97, 100, 103, 104 The Open Space Report and several City Center plans include a central green space and also smaller parks within the city center. So far, no planning has occurred to ensure green space in city center. To Be Done!City Council, City Management, DRB, Planning Commission, and Planning and Zoning Resolution partners: NRC and SB Land Trust Central District Objectives # 41, 42, 43, 47 98, 102 180 Market Street involved the community in planning, in development. Active indoor recreation facilities are not included in City Center. Senior Center Planned in 180 Market Street City Staff, residents City Staff, Senior Residents, Afterhour users and Local Senior Centers, Age Well Northeast Quadrant Objectives, P 3-24, # 53 120, 121 R and P reviews PUD's for recommendations to DRB. IZ Open Space Committee will draft a report to City Council Aug 2019 PUD's ongoing. Planning Commission, DRC, City Council Planning Commission, DRC, City Council Green and Clean. Emphasizing sustainability for long-term viability of a clean and green South Burlington Surface water, groundwater, and stormwater Objectives, P 2-92, #26 62, 63 Interim Zoning Open Space report drafted, Parks Management Plan proposed, Included in many park studies.*on-going Storm Water and Water Quality, Parks and Recreation and Public Works Staff NRC Ecological Objectives P 2-106, #30 67, 68, 69, 71, 73, 74 Review PUD's for recommendations to DRB; Parks management Plan proposed.*on-going DRB, Developers, City Staff ( Ashley)NRC Agricultural Objectives P 2- 114, #37, 38 87, 88, 89 Review PUD's for recommendations to DRB; Parks management Plan proposed; Community gardens included in city parks.* on-going DRB, Developers, City Staff Common Roots and NRC Northeast Quadrant Objectives, P 3-24, # 53 120,121 O'Brien PUD's studied for design and inclusion of green space.*recommendation made on phase 1. Anticipate review of phase 2 as it develops DRB, O'Brien Developers DRB, O'Brien Developers Southeast Quadrant Objectives P. 3-38, #61 127, 128, 132, 136, 138 Review PUD's, Parks Management Plan, IZ Open Space*on-going DRB, Developers, City Staff ( Ashley)NRC Opportunity Oriented: Being a supportive and engaged member in the larger regional and statewide community. Many objectives Many strategies Consider regional and statewide community in planning for recreation facilities, outdoor recreation opportunties (active and passive), and conservation of natural areas. future planning especially for researching a public water facility local communities and economic feasability study local communities and residents * Note Studies, Task Force Reports related to Open Space: Wheeler Conservation Easement Task Force; Underwood Task Force; IZ Open Space Report 2014; IZ Open Space Report 2019; Conservation Ballot Items to establish fund, include acquisition for recreation, and 1/2 cent to fund amenities priorities; Open Space and Natural Area Enhancement Plan January 2019, Dog park Committee Report, and Proposed Task Force parks management Plan Note Action related to Facilities: Resolution to create Senior Center in 180 Market Street, Resolution to create Indoor Recreation facilities in Veterans Park. F:\LaserFiche\Committee Agendas and Meeting Minutes\Copy of Copy of R and P worksheet JKK 3.xlsx 1/8/2021