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HomeMy WebLinkAboutAgenda - Recreation and Parks Committee - 12/14/2020RECREATION AND PARKS COMMITTEE Monday December 14, 2020 5 PM-6:30 PM VIRTUAL MEETING: Please join my meeting from your computer, tablet or smartphone. https://global.gotomeeting.com/join/968513701 You can also dial in using your phone +1 (872) 240-3311 Access Code: 968-513-701 AGENDA (5:00) (5:10) (5:35) (5:40) (5:45) (6:10) (6:30) Call meeting to order: Katie Changes or additions to the agenda Comments from the public not related to the agenda Approval of minutes from November 9, 2020 Programming Presentation- Brett Leonard Review Final CIP Staffing Changes within City Hall Discussion General Fund Budget Discussion: Senior Center Operational Plan Conversation Review of O’Brien Project Nov 30 Adjourn RECREATION AND PARKS COMMITTEE Monday November 9, 2020 5 PM-6:30 PM Meeting Minutes Present: Mike Simoneau, Jennifer Kochman, Lauren Wedam, Katie Langrock, Christy Pilsucki, Jon Pence Staff: Holly Rees Absent: Caroline Henne, Bill Barber, William Sudbay Guests: Betty Milizia, Larry Kupferman, Ian Denis Meeting called to order at 5:09pm by Katie Langrock. Changes or additions to the agenda Agenda that went out said we are reviewing Common Roots leases, but just giving an update on them. Comments from the public not related to the agenda None Approval of minutes from October 26, 2020 meeting Motion to approve by Mike, Lauren seconded the motion. All approved. Committee Reorganization Jennifer moves for same slate of officers, Mike second. All approved. Review Final CIP- Sub Committee Comments Christy and Lauren provided questions, clarifications, feedback. Some spreadsheet issues corrected; broader questions/issues addressed to committee in an email. Holly will put a final number together that goes to the City Council; Holly thinks we will not have to defend anything as there are no increases. Lauren inquired about whether the funding for senior center director position is included in CIP. Holly said it is included in R&P budget not CIP budget. Once CIP is discussed and approved, will move to approval of the General Fund budget. Review General Fund Budget Timeline and Committee Involvement Holly said the general budget is usually developed and approved between Thanksgiving and Christmas time; there will be adjustments for the Senior Center launch. Holly said they plan to create a job description and salary package after researching other similar positions. The hope is to hire in April/May but might be delayed depending on arc of the pandemic. Holly requests 2-3 committee members to form a work group for review pf general budget before it goes to City Council. Christy, Jennifer and Lauren volunteered. Holly plans to have a first draft before Thanksgiving and then an email or group call at the beginning of December. Brief on Joint Committee Development Review of O’Brien Project Nov 30 Big picture of Phase 3 – Holly said R&P saw it as a rough sketch form in March/April and they provided staff level thoughts. Paul and Marla met with the developer again on Friday. Holly said she would like to have a group conversation about the project. There is a tentative meeting scheduled with Paul, Marla and the developer on 11/30. Save the date. Holly said one of the questions is what is our role in the project? Are the amenities to serve the development population only or City residents? Who is going to maintain it? Who is going to oversee it? Katie said she thinks if City is taking over management of the park, it should serve the whole City population. Jon and Jennifer expressed agreement. Additional question what is DPW’s role? If for greater community, what will be the access points? Mike said that there is an area in the O’Brien Farms development that would be good for a dog park and that the city residents would have access to it. Mike said he thinks that amenity would be part of their plans eventually. Betty inquired about setting a precedent if City took over management of park in this development. Could the City be asked to take on other amenities/public spaces? Holly said the City does not take care of any private spaces. Betty inquired if other developments could make this proposal as well? Lauren agreed and wondered if this could happen in places such as South Village. Holly said South Village is a unique situation where they have been paying into the Rec Impact fee, but to their own pot. Others pay in as well, but money is allocated at the discretion of City Management. South Village has used it for access and parking. Other developments do not have direct access to the larger community. Holly will talk to Marla about including Dog Park committee in joint meeting as well. Betty said she thinks that before the City takes on park maintenance, the priority should be a path for pedestrians or cyclists to use. Betty said people would really like to see path connectivity. Holly said Bike and Ped committee is involved in that. Review previous joint committee: Underwood Pathway and Dog Recreation Holly said the meeting was good, lots of fruitful conversations. The RFP process was extended until after Thanksgiving. They are already involved with consultant for connectivity. The next part will be for looking at viewing options, possibly a stone wall? They will be looking to get some designs on that. Dog recreation, dog behavior and dog culture discussed at the meeting. What are ideal situations for recreation opportunities for both dogs and humans? Need to be thoughtful and methodical, get all perspectives. They want to get input, and would it be a Dog Park committee or task force group? General committee opinion was that it should be in a task force group. Betty said Holly and Ashley did a great job putting together a thorough document including what needs to be addressed in thinking about dogs and dog culture. Update on Common Roots Lease Holly said R&P did great work on this, we should be proud. Holly and Katie met with Common Roots; feedback taken from committee was put it in the leases. The lease will be forwarded to City lawyer. Holly will send lease and mappings of the delineations out to the committee by Friday. The lease might go before City Council on Monday. Holly said someone in an executive position in the R&P Committee should attend the City Council meeting to represent the history and our involvement. Katie will attend. Annual NRPA Matrix timeline Holly tasked Travis with it and will work on the data. In terms of the timeline, we usually get information back by January and then we get it in front of City Council in February. Jennifer thinks it will be good to have the new members involved in this, Katie agrees. Plan to reach out to the new members to be on the committee. Review Director’s Report- Q&A Holly’s highlights: It has been only two weeks since our last meeting, but we are making the best use of our time despite the fact that traditional seasons (sports and classes) may not be happening. Holly said R&P staff is taking full advantage of this time by doing project work. Holly said they have done a lot of team building during this time as well. Holly said the staff have such creativity and passion; the Halloween events were great! R&P discussed how we are an arm of the community and important for us to be involved right now during the pandemic. Also, if we had our own facility, we could be doing some classes and activities while meeting all the Covid-19 safety standards. In order to try to increase people traffic during the winter, will be having a light display at Veterans Memorial and the half shell will be turned into a gingerbread house. They will be adding more money and more events into it along the way. Red Rocks Planning Committee Jon missed last meeting, but he is willing and able to jump back in. Holly said they have put the brakes on this committee as lots of people have been overwhelmed. Holly will reach out to Jon when the committee gets back together. Staff spotlights at upcoming committee meetings: Brent – December, Ben – January, Travis - February Jennifer moved to adjourn the meeting at 6:01pm, Mike seconded. All approved. Respectfully submitted, Christy Pilsucki SUMMARY OF CAPITAL IMPROVEMENT PROJECTS CITY OF SOUTH BURLINGTON, VT DRAFT-FY22 CIP Projects funded with General Fund (Property tax money) FY21 Approved FY 22 FY 23 FY 24 FY 25 FY 26 FY 27 FY 28 FY 29 FY 30 FY 31 Total Highways Paving 750 750 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 - 8,750 Fleet Replacement 250 250 420 380 350 400 420 450 280 380 480 3,810 Fueling System Replacement - - 210 - - - - - - - - 210 Removal of infected ash trees 100 100 150 150 150 150 - - - - - 700 Garage Expansion 40 Fire & Ambulance Vehicle Replacement - - 740 - 730 1,350 12 40 40 40 375 3,327 Equipment-Fire & AMB 10 55 52 69 44 76 - 108 60 142 150 756 Communication Tower 216 212 208 205 201 197 194 - - - - 1,217 Vehicles-AMB - - 359 - - 275 - 350 350 - - 1,334 Fire Station Furniture - - - - - - - 500 100 - 600 Police Police Station Financing Debt Service 66 51 36 20 3 - - - - - - 110 Vehicle Replacement 126 110 152 156 161 166 171 176 181 186 195 1,654 Taser/Handgun Replacement - 45 40 - - - - - 55 - - 140 Security and Building Access Equiptment 65 - - - - - - - - - 80 80 Communications, Computers, Electronics 76 100 214 90 95 125 130 130 135 135 140 1,294 Recreation & Parks - Overlook Park 35 15 - - - - - - - - - 15 Bleacher Replacement - - 10 - - - - - - - - 10 Szymanski Park Improvement 20 20 - - - 50 - - - - - 70 Farrell Playground Replacement - - - - - - - - - 60 - 60 Red Rocks Facility Replacement - - 500 - - - - - - - - 500 Wheeler House Improvements 120 - - - 100 - - - - - - 100 Irrigation System Upgrades - - 50 - - - - - - - - 50 Recrowning of Athletic Fields at Vet - - 150 150 150 - - - - - - 450 Veteran Memorial Park Upgrades - - - - 25 - - - - - - 25 Vet Memorial Basketball Courts 60 - - - - - - - - - - - Parks System Master Plan - - 100 - - - - - - - - 100 Fleet Replacement - - 10 - - - - - - - - 10 Dog Park - - - - - - - - - - IT - IT Hardware 17 17 18 18 18 19 19 19 20 20 20 188 Servers 12 18 12 45 19 47 18 12 45 19 47 282 CM - Public Art 5 5 22 35 20 20 20 20 20 20 20 202 Indoor Recreation Facility - 300 600 900 1,000 1,300 1,300 1,300 1,300 1,300 9,300 Bonds Payment 193 88 84 81 77 - - - - - - 330 Library - Bookmobile replacement - - 60 - - - - - - - - 60 City Center - To City Center Reserved Fund 750 860 860 860 860 860 860 860 860 860 860 8,600 TOTAL 2,910 2,696 5,757 3,858 4,902 5,735 4,144 4,465 4,846 4,262 3,667 44,333 SUMMARY OF CAPITAL IMPROVEMENT PROJECTS CITY OF SOUTH BURLINGTON, VT DRAFT-FY22 FY 22 FY 23 FY 24 FY 25 FY 26 FY 27 FY 28 FY 29 FY 30 FY 31 Total CIP Projects with Special Funding SourcesHighways Fueling System Replacement - 40 - - - - - - - - 40 Roads Improvement Intersection Improvements Airport Parkway-Lime Kiln (Road)- 50 200 200 - - - - - - 450 Williston Road Street Improvements (Road)- - - - - 100 369 4,221 - - 4,690 Spear Street Widening (Road)- - - 315 325 2,596 - - - - 3,236 Police Police Station Financing Debt Service 470 470 470 470 457 440 423 405 387 369 4,360 Vehicle Replacement 4 3 4 4 4 4 4 4 4 - 35 Building Stewardship Fund 50 50 50 50 50 50 50 50 50 50 500 Recreation & Parks South Village Soccer Field 145 125 - - - - - - - - 270 Jaycee Park Neighborhood Facility - - 50 500 250 - - - - - 800 Jaycee Park Improvements - - 45 - - - - - - - 45 Baseball Field Dugout Replacement 15 15 15 15 15 - - - - - 75 Veteran Memorial Park Upgrades 190 - - - - - - - - - 190 Dog Park 25 10 - - - - - - - - 35 Open Space Projects Open Space Debt Payment 125 125 125 125 125 125 - - - - 751 Underwood Property 236 150 17 - - - - - - - 403 Red Rocks Improvements 240 90 40 - - - - - - - 370 Wheeler Homestead & Nature Park Upgrades 100 50 20 - - - - - - - 170 Bike & Peds Improvements Allen Rd. Shared Use Path (Upper)270 270 Airport Parkway (Phase 1)186 186 Kimball Avenue Shared Use Path (Phase 1)180 - - - - - - - - - 180 Williston Road Crosswalk Locations 150 100 - - - - - - - - 250 S. Dorset Street Shared Use Path 80 350 360 - - - - - - - 790 Hinesburg Road Crosswalk Locations 60 - - - - - - - - - 60 Kennedy Dr/Twin Oaks Crosswalk 40 - - - - - - - - - 40 City Rec Path Wayfinding Project 10 - - - - - - - - - 10 Spear Street Bike/Ped Improvements (Phase 1)- 200 250 200 - - - - - - 650 Queen City Park Road Sidewalk - 50 50 - - - - - - - 100 Kimball Avenue Shared Use Path (Phase 2)- - 60 240 100 - - - - - 400 Hinesburg Rd Bike Facilities - - 50 50 150 250 - - - - 500 Shelburne Rd Crosswalk Imp - - 23 93 - - - - - - 116 Allen Rd. Sidewalks (Lower)- - - 167 140 - - - - - 307 Vale to Spear/Swift Streets Path - - - - 558 - - - - - 558 Airport Parkway (Phase 2)- - - - 100 100 300 300 - - 800 Shelburne Road Ped/Bike Facilities - - - - 58 289 231 - - - 578 Queen City Park Road Shared Use Path - - - - 50 250 - - - - 300 Spear Street/UVM Bike/Ped Infrastructure - - - - - - 150 300 340 - 790 Spear Street Bike/Ped Improvements (Phase 2)- - - - - - 50 100 300 - 450 CM Indoor Recreation Facility 75 8,400 12,700 - - - - - - - 21,175 Bond Payment - 882 1,401 1,387 1,375 1,361 1,346 1,328 1,311 1,299 11,690 Library Bookmobile replacement - 50 - - - - - - - - 50 SUMMARY OF CAPITAL IMPROVEMENT PROJECTS CITY OF SOUTH BURLINGTON, VT DRAFT-FY22 FY 22 FY 23 FY 24 FY 25 FY 26 FY 27 FY 28 FY 29 FY 30 FY 31 Total Energy Projects Facility Stewardship 10 10 10 10 10 10 10 10 10 10 100 Fire Station #2 Weatherization - 20 160 - - - - - - - 180 Solar at Airport Parkway WWTP - - - 150 100 - - - - - 250 Thermophilic Digester Natural Gas Reduction - - - - 30 100 - - - - 130 Facilities Review 10 10 10 10 10 10 10 10 10 10 100 City Center Williston Road Streetscape 142 951 1,051 - - - - - - - 2,144 Garden Street 3,060 1,180 4,952 - - - - - - - 9,192 Pedestrian/Bicycle Access at I-89 Exit 14 600 3,329 8,568 880 - - - - - - 13,377 Urban Park & Festival Streets - 75 299 3,988 - - - - - - 4,362 Parking Garage - 70 100 2,750 3,140 6,315 - - - - 12,375 Stormwater & Wetland Mitigation - 120 1,100 2,420 - - - - - - 3,640 City Center Park 60 120 231 802 - - - - - - 1,213 South Burlington Public Library and City Hall 400 - - - - - - - - - 400 Bond Payment 1,275 1,838 2,908 3,676 4,068 4,079 4,244 4,679 4,624 4,569 35,961 ENTERPRISE CIP PROJECTS Waste Water (Sewer) Projects Fleet Replacement 40 70 135 80 - 75 - 80 - - 480 Airport Parkway Outfall 50 650 600 - - - - - - - 1,300 Bartlett Bay Updgrade 400 400 3,200 8,000 6,000 - - - - - 18,000 Hinesburg Rd. PS and Dorset St. FM - - 100 150 1,750 1,700 - - - - 3,700 Lane Press Pump Station & Force Main - - 50 1,500 - - - - - - 1,550 Commerce Ave Force Line Replacement - - 25 250 - - - - - - 275 Gravity Sleeves - - - - - - 500 500 - - 1,000 Pump Station Telemetry 60 60 - - - - - - - - 120 Pump Station Upgrades 200 - 200 - 200 - 200 - 200 - 1,000 Bond Payment 1,272 1,272 1,272 1,272 1,272 1,272 1,272 1,272 1,272 1,272 12,721 Storm Water Projects Fleet Replacement 119 421 774 150 200 200 200 200 200 - 2,464 Stormwater Projects 4,363 1,857 1,000 1,576 2,047 2,000 2,200 2,000 2,000 - 19,043 Water Projects High Service 2 By-Pass - - - - 30 200 - - - - 230 AMR & Meter Replacement 90 60 - - - - - - - - 150 Dorset Street East Tank Booster Station - - 353 380 80 120 80 - - - 1,013 National Guard Avenue PRV Vault - - - 20 150 - - - - - 170 U-Mall Flow Control Valve Vault 125 50 - - - - - - - - 175 Spear Meadows Bypass Project - - 20 30 200 - - - - - 250 Bond Payment 138 112 107 102 97 - - - - - 557 TOTAL 15,065 23,885 43,155 32,013 23,141 21,647 11,639 15,459 10,708 7,579 204,291