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HomeMy WebLinkAboutAgenda - City Council - 11/16/2020AGENDA SOUTH BURLINGTON CITY COUNCIL IMPORTANT: This will be a fully electronic meeting, consistent with recently-passed legislation. Presenters and members of the public are invited to participate either by interactive online meeting or by telephone. There will be no physical site at which to attend the meeting. Participation Options: Interactive Online Meeting (audio & video): https://www.gotomeet.me/SouthBurlingtonVT/city-council-meeting-11-16-2020 By Telephone (audio only): (872) 240-3212 Access Code: 780-717-693 MEMBERS OF THE PUBLIC WHO PARTICIPATE BY THE INTERACTIVE ONLINE MEETING TOOL ARE ASKED TO MUTE YOUR MICROPHONES WHEN NOT SPEAKING AND TURN OFF YOUR CAMERAS. IF YOU WISH TO SPEAK TO THE COUNCIL ON A PARTICULAR AGENDA ITEM, TURN YOUR CAMERA ON TO BE RECOGNIZED AT THAT TIME. Regular Session 6:30 P.M. Monday, November 16, 2020 1. Welcome (6:30 – 6:31 PM) 2.Agenda Review: Additions, deletions or changes in order of agenda items. (6:31 – 6:32 PM) 3.Comments and questions from the public not related to the agenda. (6:32 – 6:42 PM) 4. Announcements and City Manager’s Report. (6:42 – 6:52 PM) 5.Consent Agenda: (6:52 – 6:55 PM) a.***Approve Disbursementsb.***Approve minutes of September 8th, October 5th, 7th & 19th, November 2nd.c.***Consider and possibly approve the VTrans Fall 2020 TransportationAlternatives Grant and letter of support for Phase 1: Spear Street Bike/PedImprovementsd.*** Authorize the City Manager to negotiate and execute a 20-year lease for darkfiber with First Light based on results of a competitive bid 6.*** Discuss and possibly approve Common Roots Lease Agreements for the Wheeler &Underwood Property – Carol McQuillen, Common Roots (6:55 – 7:10 PM) 7.*** Annual update from Green Mountain Transit – Jon Moore, General Manager (7:10 – 7:30PM) 8.***Annual update from the Winooski Valley Park District – Nick Warner, Executive Director(7:30 – 7:50 PM) 9.Briefing on matters related to School Resource Officers, bias and other training, and policyat the Police Department, Shawn Burke, Chief (7:50 - 8:15 PM) 10. ***Receive proposed amendments to Land Development Regulations #LDR-17-13A, LDR-17-13B, LDR-19-06, and LDR-20-18A from Planning Commission; consider warning publichearing on same – Paul Conner. (8:15 – 8:30 PM) 11.Update on the status of the Kimball/Marshall Avenue Bridge - Justin Rabidoux, Director ofthe Department of Public Works (8:30 – 8:40 PM) 12.Update of the status of the construction of a Dog Park – Justin Rabidoux, Director of theDepartment of Public Works (8:40 – 8:55 PM) 13.Update on Dorset Street traffic signals – Justin Rabidoux, Director of the Department ofPublic Works. (8:55 – 9:10 PM) 14.Discuss and possibly approve Position Posting for City Manager (9:10 – 9:25 PM) 15.***Award Audio-Visual bid for 180 Market Street – Ilona Blanchard, Director of Community Development (9:25 – 9:35 PM) 16.***October Financials – Tom Hubbard, Deputy Manager (9:35 – 9:45 PM) 17.Reports from Councilors on Committee assignments (9:45 – 9:50 PM) 18.Other business (9:50 – 9:55 PM) 19. Adjourn (9:55 PM) Respectfully Submitted: Kevin Dorn Kevin Dorn, City Manager *** Attachments Included South Burlington Water Dept. Accounts Payable Check Register Date: 11/17/20 Date Check No. Paid To Memo Amount Paid 11/17/2020 4158 Champlain Water District 61,571.18 Date Voucher Number Reference Voucher Total Amount Paid 10/31/2020 VI-15208 SBWD-367 61,571.18 61,571.18 11/17/2020 4159 Champlain Water District 142,609.50 Date Voucher Number Reference Voucher Total Amount Paid 10/31/2020 VI-15209 SBWD-360 173.89 173.8910/31/2020 VI-15210 OCTOBER 140,685.61 140,685.6111/10/2020 VI-15214 UTILIS SATELLITE LEAK 1,750.00 1,750.00 11/17/2020 4160 E.J. Prescott, Inc.2,291.00 Date Voucher Number Reference Voucher Total Amount Paid 10/23/2020 VI-15211 5780557 2,291.00 2,291.00 11/17/2020 4161 City Of South Burlington 310,121.89 Date Voucher Number Reference Voucher Total Amount Paid 11/3/2020 VI-15212 OCTOBER SEWER 310,121.89 310,121.89 11/17/2020 4162 City Of South Burlington 232,383.68 Date Voucher Number Reference Voucher Total Amount Paid 11/3/2020 VI-15213 OCTOBER STORMWATER 232,383.68 232,383.68 Total Amount Paid:748,977.25 SOUTH BURLINGTON CITY COUNCIL _____________________________________________________ _____________________________________________________ _____________________________________________________ _____________________________________________________ _____________________________________________________ Printed: November 10, 2020 Page 1 of 1 CITY COUNCIL 8 SEPTEMBER 2020 The South Burlington City Council held a regular meeting on Monday, 8 September 2020, at 6:30 p.m., via Go to Meeting remote participation. MEMBERS PRESENT: H. Riehle, Chair; M. Emery, T. Barritt, T. Chittenden, D. Kaufman ALSO PRESENT: K. Dorn, City Manager; T. Hubbard, Deputy City Manager; A. Bolduc, City Attorney; P. Conner, Director of Planning & Zoning; L. & L. Smith, K. Epstein, B. Sirvis, B. Zigmund, D. Bugbee, M. Mittag, M. Abrams, S Dooley, L. Nadeau, K. Ryder, M. Murray, D. Long, B. Britt 1.Welcome: Ms. Riehle welcomed members of the public to the meeting. 2.Additions, deletions or changes in the order of Agenda items: No changes were made to the Agenda. 3.Comments and Questions from the public not related to the Agenda: Ms. Smith noted a 7-hour party held next door to her home on Saturday with 20+ people, not observing masks, etc. They said they were are “relatives.” When the police were called, they said they don’t respond to parties where COVID is the issue. Ms. Smith noted that the Governor’s Executive Order (which she read in part) indicates that law enforcement should deal with this issue. She asked the Council to tell the police to respond to such events and also to limit the number of people who can attend a party. Ms. Smith said the Governor has allowed communities to do this. Ms. Riehle said this will be looked into. Mr. Smith thanked the Council for its efforts regarding the Higher Ground permit application. A Burlington DRB decision today did not take into account any of the South Burlington concerns. Their main focus was on traffic after hours. The DRB will be meeting regarding the next steps. Mr. Smith added that he hoped efforts can be coordinated to mitigate issues of concern to residents so that there is better protection for the neighborhood before the application is approved. 4.Announcements & City Manager’s Report: Members of the Council reported on recent events in which they participated including the opening of classes at UVM, the Badge Ceremony for 3 new firefighters and a meeting with a CITY COUNCIL 8 SEPTEMBER 2020 PAGE 2 conservation group and state and federal officials on a collaborative farmland project related to the Auclair property. Mr. Dorn: He will be on vacation for the remainder of the week. Met last week with a neighbor to Overlook Park regarding protection from car lights when the pine trees come down. 5.Consent Agenda: a.Approve and Sign Disbursements b.Approve Minutes for 20 and 28 July and 3 and 18 August It was noted that Diane Bugbee’s name should be added to the list of those present at the 18 August meeting. Ms. Emery asked about the $125 to Rice High School for ‘restitution.’ Mr. Hubbard said that is for the Community Justice Center. Ms. Emery then moved to approve the Consent Agenda with the addition noted in the Minutes of 18 August. Mr. Barritt seconded. Motion passed unanimously via a roll call vote. 6.Council discussion and staff recommendations related to citizen concerns over noise issues in South Burlington: Ms. Riehle said the goal is not to have a recurrence of what happened on Long Drive. Mr. Bolduc said that he and Mr. Conner have had a number of conversations as to what can be done within the regulatory tools and with short, medium, and long-term “fixers.” He noted that there are both qualitative and quantitative standards in the LDRs. Mr. Conner said the LDR performance standards deal with on-going noise issues (e.g., generators or machinery in a building). When an issue arises, the Court gives the noise maker 7 days to rectify the situation. Mr. Bolduc said the “Nuisance Ordinance” is usually for a one-time event (e.g. a party), and this usually becomes a police issue. Mr. Bolduc also noted there are “non-regulatory” tools such as people being good neighbors which usually resolve 99+% of issues. Long Drive was the first construction noise issue. CITY COUNCIL 8 SEPTEMBER 2020 PAGE 3 There are, Mr. Conner noted, gaps in the “tool box” including: 1.Point in time noise exceeding performance standards 2.Construction noise distinct from operational noise 3.Standards for a mixed residential/commercial area of the city distinct from a strictly residential or strictly commercial area. Mr. Bolduc then explained the distinction between “qualitative” and “quantitative” standards: Qualitative standards are flexible but tend to be vague and subjective, largely based around cultural norms and historic expectations (e.g., a lawn mower as opposed to loud music). Quantitative standards are clear and consistent but inflexible and require sound monitoring which is expensive (and may include training). Mr. Bolduc noted that the Town of Williston has a hybrid model depending on zoning districts. Mr. Conner then outlined the proposed recommendations: 1.Immediately use the current LDR standards: staff is informing applicants to the DRB where ledge removal or something similar is a possibility. Staff has placed a condition on the zoning permit to home where ledge removal is possible requiring the applicant to return to the DRB for evaluation under performance standards if ledge is found. 2.In the short term (within a month) there will be consideration of establishment of an enforcement and fee schedule for issuance of tickets for violations of the LDRs. 3.In the mid-term (within 3 months), there will be recognition of construction noise as a separate, ongoing operational noise, and it will be regulated accordingly. There will be clarification of the distinction between the roles of the LDRs and the Nuisance Ordinance, means and methods vs. community standards. 4.In the long term (6 months +), a proposal will be developed for a consultant to assist with review of best practices for quantitative vs. qualitative standards for noise management, review of best practices for management of lower frequency noise generation and amended regulations as applicable, and consideration of future standards. CITY COUNCIL 8 SEPTEMBER 2020 PAGE 4 Mr. Bolduc noted there are some things in the existing ordinances that can be cleaned up, and he will work on that. Ms. Emery asked if there is anything being done immediately or already done. Mr. Conner said there is when there is likely to be ledge or other unexpected noise. When ledge is found, applicants must come back to the DRB. He noted that it is staff’s understanding that the roadwork which evoked the concern is finished. There are separate permits for each of the home sites. Ms. Riehle asked if there is room for better/clearer contact with neighbors to let them know what is going to happen. Mr. Conner said when there is blasting, there are very specific Act 250 regulations (e.g., time, distances). Alternatives to blasting don’t usually trigger such notice. Mr. Barritt asked whether there is history of other “constant noise” complaints. Mr. Conner said once in a while there is a complaint about work starting early, and that gets resolved immediately. There have been a few calls when there is blasting. Most concerns are from people who work non-traditional hours. Mr. Barritt asked if developers are normally reminded of the rules. Mr. Conner said not usually, but staff can look into that. He added that they usually try to keep the number of stipulations small so people will pay attention to them. Developers can be asked that less impactful methods be used and, if not, why not. Ms. Zigmund thanked the Council, Mr. Conner and Mr. Bolduc for addressing this issue. She stressed that this was not “ordinary” noise. She asked whether the City Council could have gotten involved. Mr. Conner said that under Vermont law the power to review development is with the DRB who are given standards by the City Council and Planning Commission. The recourse is to appeal to the Environmental Court. Mr. Mittag suggested that while you can’t limit the noise from jack hammering, you can limit the number of hours and days. Mr. Conner said that would be an area where some guidance to the DRB would be possible. The question is whether 1 week, 8 hours a day is better or worse than 2 weeks, 4 hours a day. He felt they would first look into a different method than jack hammering. He said staff will look into this and come back with ideas. Ms. Emery asked how this works across municipalities. Mr. Bolduc said there is a question as to whether a municipality can be a party to a civil complaint or an appeal to the Environmental Court. CITY COUNCIL 8 SEPTEMBER 2020 PAGE 5 7.Preliminary Financial Overview for 2020: Mr. Hubbard said that the fact that the city was in excellent financial shape going into the crisis helped to manage finances. The local option tax revenue was down only $53,000 from the estimate. The two most significant things the city did were to freeze the budget and to institute the furlough program. Mr. Hubbard estimated the city will wind up $14,000 to the good for the year. On the expense side, $50,000 was spent for PPE and $225,000 for additional overtime for first responders. The city has applied for several grants ($370,000 in total applications), and the hope is to get a substantial amount of that. Some of the grant money will go into FY20, some into FY21. All of the contingency money in the budget was used, and there was no transfer made to the sick bank fund (the city didn’t have to hit that fund this year). Special projects were delayed, but the work at Overlook Park was done, and Dorset Street was completed. The biggest hits were felt by the Library and the Recreation Departments, and they are now rebuilding their staffs. Outdoor soccer is looking good now. Ms. Riehle asked whether any city employees were lost by going elsewhere. Mr. Hubbard said not through the furlough program. There were some positions that were not filled, and they are still looking for an IT replacement for Al Reed when he retires. The budget freeze is continuing. The Tax Department says taxes are coming in well. There will be mailings to tax payers with the new education tax rate, probably in October, so people can plan their next installment. The city is looking to transfer money to the School District on 22 September. Mr. Barritt asked whether the PPE expense has gone down. Mr. Hubbard said the city should be fully reimbursed for those expenses. Mr. Hubbard said one concern will be tax appeals from hotels where taxes are income-based. The city would them have to re-assess. The assessor is looking at different percentages and their impact on FY21. The hope is that business picks up. Mr. Hubbard said that Sue Dorey will probably work till the end of the year and then have to deal with difficult issues at home. CITY COUNCIL 8 SEPTEMBER 2020 PAGE 6 8.Update on Status of Work of the Planning Commission: Mr. Conner said the Commission didn’t meet during the spring and summer, but they have now met twice and will meet again this week. Staff had been working, so the Commission could hit the ground running. Environmental Protection Standards were reviewed at the first meeting. The Commission then wanted to look at the development side of a what a PUD would look like, and last week they considered how to shape PUDs and different ways of looking at density. The next meeting will continue that discussion, and then both sides will be brought together (e.g., new subdivision rules, where development is applicable, etc.). Ms. Riehle asked about a timeline. Mr. Conner said the hope is for a complete draft in late October/early November for the public to weigh in on. 9.Council Discussion about the Extension of Interim Zoning Bylaws: Ms. Riehle noted there is one more chance to extend the IZ bylaws for 3 months. Mr. Conner said that at the next Council meeting there would be a warning to extend IZ to 13 November. That would be the expiration of the 2 years. The Council could then re-enact IZ for up to one additional year following a public hearing. Staff’s recommendation is that Council decide at their next meeting whether to hold the public hearing for an additional IZ year. The last time the Council could do that is the first meeting in October. Mr. Mittag said that given the workload for the Planning Commission, it is unlikely to have things completed by 13 November. He felt the Council should consider extending IZ for at least 3 months. Mr. Conner said it is up to one year in whatever increments the Council chooses. 10.Council Discussion about returning to live format for Council meetings and authorizing city Committees to re-convene: Ms. Riehle said 2 committees don’t have city staff but others do. Meetings could be handled via “Go to Meeting.” Mr. Dorn said there are staff liaisons for almost all committees, and the door is open for them to meet if there is something important for them to deal with. Mr. Kaufman suggested the Council wait before going back to a live format. CITY COUNCIL 8 SEPTEMBER 2020 PAGE 7 Mr. Barritt said his problem with meeting live would be having to wear a mask which limits good communication. He suggested remaining with the Go to Meeting format for the foreseeable future. Members felt there was no reason for committees not to meet via Go to Meeting. Mr. Dorn said he would take care of informing committees of that. 11.Council discussion about moving forward with a search to replace the City Manager upon his retirement and review of job description: Ms. Riehle said the Council should begin the discussion and consider a timeline. There is a precedent for have someone selected in April with a start in May, so the new person can work with existing staff. She felt there should be a committee selected by December. Mr. Chittenden said he would support having the committee include some staff, Council and long-standing committee members. Ms. Riehle said she will work on a timeline with Mr. Dorn. She noted this is a very coveted position. 12.Councilors’ Reports from Committee Assignments: Ms. Riehle: The Airport Commission has met. There is some good news regarding FA grants. Chamberlain School will get money for the HVAC system and sound monitoring. The Airport is still losing money with flights way down. It is hard to know how things will look after COVID. Mr. Chittenden said there should be discussion of regional strategies. Ms. Riehle said she can’t imagine the State allowing the Airport to close. 13.Other Business: Ms. Emery asked when the discussion re: trash hauling will be finalized. Ms. Riehle said she felt the Council should take the next steps. Mr. Dorn said Mr. Rabidoux will get with the consultants regarding costs. The hope is to get back to the Council by the first meeting in October. Mr. Chittenden noted that Burlington is suspending that discussion for a year, so South Burlington would be doing it alone. Mr. Dorn said staff wants to see the differential with and without Burlington. Mr. Barritt said the waste companies would want to participate in the discussions. Mr. Chittenden said he would like more conversation with Mr. Rabidoux. CITY COUNCIL 8 SPETEMBER 2020 PAGE 8 As there was no further business to come before the Council Mr. Kaufman moved to adjourn. Mr. Barritt seconded. Motion passed unanimously. The meeting was adjourned at 8:53 p.m. _________________________________ Clerk CITY COUNCIL 5 OCTOBER 2020 The South Burlington City Council held a regular meeting on Monday, 5 October 2020, at 6:30 p.m., via Go to Meeting remote participation. MEMBERS PRESENT: H. Riehle, Chair; M. Emery, T. Barritt, T. Chittenden, D. Kaufman ALSO PRESENT: K. Dorn, City Manager; T. Hubbard, Deputy City Manager; P. Conner, Director of Planning & Zoning; I. Blanchard, Project Manager; M. Murray, C. Baker, M. Clark, B. Sirvis, C. Shaw, L. Bresee, A Chalnick, K. Epstein, T. Perrin, E. Goldman, M. J. Reale 1.Additions, deletions or changes in the order of Agenda items: No changes were made to the Agenda. 2.Comments and Questions from the public not related to the Agenda: Ms. Sirvis thanked the Council for their quick response to her issue. 3.Announcements & City Manager’s Report: Mr. Chittenden thanked the Rec Department for the soccer program and for providing a sense of normalcy for families. Mr. Barritt noted the recent tour of the new Market St. building. Ms. Riehle said it seems to be well managed, and the School District is happy with the process and the communication. Ms. Riehle noted a meeting via ZOOM with the School District. They were interested in when the final tax bills will go out and what the numbers will be. They were reminded to continue to push to see that the new HVAC system at Chamberlain is up to COVID codes. They are now in the bid process, and the assumption is that the COVID codes will be part of the bid. Mr. Dorn asked Ms. Blanchard to speak to the Council regarding the solar element of the new building. Ms. Blanchard said they city has put out an RFP and RFQ and are close to selecting a vendor. It looks like the building is good for battery storage, but it is still a complex process with a lot of questions. The city is also looking at different financing options. Even with private incentives, the thought is that it is still better for the city to finance it. There will be a recommendation from staff later in the week. CITY COUNCIL 5 OCTOBER 2020 PAGE 2 Ms. Riehle asked the parameter of extra money the city has to meet. Ms. Blanchard said $400,000-$500,000. The city would not self-finance over $500,000. Ms. Blanchard noted the energy reserve fund has about $100,000 now. Ms. Blanchard noted that there is an additional complication. The city is working to award the solar array contract sooner rather than later because of roof final construction, and the aim is not to interrupt that timeline. Mr. Dorn said the Council will probably need a special meeting this week because of that timeline. Ms. Blanchard said the expected lifetime savings based on an older projection is between $50,000 and $175,000. The hope is to make that even better. Ms. Blanchard said the warranty is 25 years though the lifetime is probably 30 years. The batteries would be warranteed for 20 years. Mr. Dorn then continued his report as follows: The Airport Noise Committee is meeting tomorrow at 5 p.m. Mr. Conner has a long list of questions regarding the implementation of the plan. The City has received a public records request regarding the South Burlington Times. The School District is also interested in joining in the Times. The deadline for the next edition is Thursday. The Learning Management System is up and running. Two new communities (Hinesburg and Milton) are talking to the Howard Center regarding joining the community outreach program. Census data taking has been extended until the end of October. Ms. Emery asked whether wastewater COVID testing will be a regular procedure. Mr. Dorn said he didn’t think so. CITY COUNCIL 5 OCTOBER 2020 PAGE 3 4.Consent Agenda: a.Approve and Sign Disbursements Ms. Emery moved to approve the Consent Agenda as presented. Mr. Chittenden seconded. Mr. Barritt asked about a $71,000 payment to the Water Department regarding roads, paths, etc. Mr. Hubbard said he would provide those details. Ms. Emery asked if the roof replacement was for the fire station. Mr. Hubbard said it was for a pump station. In the roll call vote that followed, the motion passed unanimously. 5.Interim Zoning Application #IZ-20-02 of Eastern Development Corporation for development on an existing 8.66 acre lot developed with a single family home and 7,000 sq. ft. storage building. The development consists of one 6.68 acre lot containing 36 dwelling units in three-family buildings, a 1.38 acre lot containing the existing single family home and storage building, and a third lot containing proposed city streets, 600 Spear Street: It was noted that this item has been continued to 19 October 2020. Mr. Conner explained that the property is south of the Miller Farm across from the Forest Service building. Mr. Mittag felt it was important to consider a buffer between the buildings and the highway. 6.Chittenden County Regional Planning Commission Annual budget overview: Mr. Baker reviewed the annual report. He thanked the city’s representative and alternate and those who have participated on committees. Mr. Baker pointed out a page of projects, a number of which involve South Burlington, and the capital program. There are also regional activities including racial equity work which may involve training for elected officials. The Building Homes Together project has resulted in a number of homes being built, but only 13% of them are permanently affordable. There is still not a healthy vacancy rate in the county and still not enough affordable housing. CITY COUNCIL 5 OCTOBER 2020 PAGE 4 Mr. Mittag asked if there is a record of the number of affordable units per municipality. Mr. Baker showed a chart of the total number of new construction units by municipality. South Burlington had 600 while Burlington had 1100 and Winooski and Essex Junction had 400 each. Two-thirds of those units are in multi-family buildings. Mr. Baker noted that state funding is down a bit for FY21 and could be down even more for FY22. He also noted that a year or 2 ago the Legislature adopted a new provision regarding clean water and asked for entities to be volunteer providers. CCRPC did volunteer. Mr. Shaw noted that CCRPC is taking on a bigger load now. Ms. Riehle thanked Mr. Shaw for his service as representative to CCRPC. Mr. Barritt asked whether CCRPC got any CARE money. Mr. Baker said they did not, but the State Legislature did make some money available to help municipalities. He felt there were no major impacts to the CCRPC budget as the result of COVID. 7.Council discussion and possible guidance on recommendation of the South Burlington Energy Committee to create a Climate Action Plan: Mr. Dorn noted that Ms. Riehle asked for this to be on the agenda to see if the Council wanted to move forward based on the presentation at the last meeting by the Energy Committee. Ms. Riehle said there were a number of important recommendations. There is also the timing for a grant to help the Energy Committee meet its goals. Mr. Epstein said the Energy Committee is proposing the City Council follow up with the recommendation to create a Climate Action Plan. This would involve specific goals identifying sections of South Burlington that create greenhouse gas emissions and how to address this. He noted there is a small grant that could help with getting public input regarding a Plan. Ms. Riehle said the question is whether the Council wants to pursue this and whether the budget and staffing can accomplish it. Ms. Emery read from the grant program goals and suggested there might be circles of people who could meet in neighborhoods. Mr. Chittenden said time is a scarce resource. He asked what has been done and what can be done. CITY COUNCIL 5 OCTOBER 2020 PAGE 5 Mr. Dorn said what has been done is mostly internal to the city. He cited the hiring of Lou Bresee, the solar installation on the landfill, and the potential for solar on the roof of the new 180 Market St. building. Mr. Bresee is tracking a multitude of lighting and thermal issues as well. Mr. Dorn then noted that broader outreach in the community will take more staff as there is no staff person to do this. It is a fine project, but the City doesn’t have the staff for it. There are also costs, and there is no budget for the plan. There are also things the city doesn’t have control over such as better transit routes. Mr. Chittenden asked whether a staff person is needed or whether there could be an RFP for a consultant. Mr. Dorn said they might want to cost out what Montpelier and Burlington are proposing. Mr. Barritt suggested that CCRPC could have someone coordinate one action plan for the County. He felt there is a need for concrete goals and the money to achieve them. Mr. Bresee noted that there was a CCRPC presentation 3 weeks ago regarding energy plans and what should be in them. A number of communities have plans. A committee could gather plans that already exist at not much cost. Mr. Epstein noted that VCAN acts as a connector between Energy Committees. They host a yearly meeting where attendees can learn from each other. CCRPC has helped in this effort. Mr. Epstein felt the Energy Committee can look at what other communities have done. He also suggested the city submit a funding request to CCRPC to help create an umbrella Climate Action Plan for the region with specifics for each community based on what the people of that community want. Mr. Barritt suggested the Energy Committee take a stab at it themselves as they have the expertise. Mr. Epstein said he wasn’t sure they had the expertise or the hours or influence to gather the broad stakeholder groups. Mr. Bresee said if CCRPC already has plans from other communities, it would be good to see if those are things the city wants to do. Ms. Murray said a year ago when CCRPC was putting together its budget, the Energy Committee asked them for tracking and were told that wasn’t going to happen. She stressed the need to consider the long-term costs if action isn’t taken. Ms. Emery read from CCRPC’s Energy Statement “to assist with development of local energy plans.” She felt that suggests they are going to help to do a plan. Ms. Riehle suggested CITY COUNCIL 5 OCTOBER 2020 PAGE 6 “pushing” CCRPC to do a good template for the county. Mr. Chittenden said he would support having Mr. Dorn and Mr. Conner contact CCRPC in this regard. Mr. Dorn said he can reach out to CCRPC and report back to the Council on what they and other towns are doing. Mr. Dorn stressed that the city is heading into investing a lot of money into 2 initiatives, the rooftop solar at 180 Market Street and the turbine at the Sewage Treatment Plant. 8.Councilors’ Reports from Committee Assignments: Ms. Riehle: There will be an Airport Commission meeting on Wednesday. Mr. Conner added that there is also a meeting of the Sound Committee tomorrow and a public meeting on an update to the Airport Master Plan next week. 9.Other Business: Members agreed to meet on Wednesday at 5:30 p.m. to discuss and make a decision on the redesign of solar panels for 180 Market Street. 10.Executive Session: Ms. Riehle moved the Council meet in Executive Session to discuss matters related to personnel and contracts where premature disclosure could put the City at a competitive disadvantage and to invite Messrs. Dorn and Hubbard to the Session. The Council also agreed that no other action would be taken after Executive Session and that the meeting would adjourn immediately afterward. Ms. Emery seconded. Motion passed unanimously. The Council entered Executive Session at 8:30 p.m. _________________________________ Clerk SPECIAL CITY COUNCIL 7 OCTOBER 2020 The South Burlington City Council held a regular meeting on Wednesday, 7 October 2020, at 5:30 p.m., via Go to Meeting remote participation. MEMBERS PRESENT: H. Riehle, Chair; M. Emery, T. Barritt, T. Chittenden, D. Kaufman ALSO PRESENT: K. Dorn, City Manager; T. Hubbard, Deputy City Manager; I. Blanchard, Project Manager; L. Bresee , K. Pollito, M. J. Reale, K. Epstein, M. Mittag, 1.Additions, deletions or changes in the order of Agenda items: No changes were made to the Agenda. 2.Council Discussion and Possible Award of a Contract for Renewable Energy Generation and Storage at 180 Market Street: Ms. Blanchard explained that the building as designed would support a solar array. The city had believed that it could use net metering but a legal opinion is that this is not an option. Ms. Blanchard explained that with net metering, if you generate more power than what you use, you sell it back to Green Mountain Power, and its value is deducted from your bill. Before COVID, the city began to look at batteries as an option. An RFQ was put out, and two quotes were received. These provided modeling. Ms. Blanchard explained that the building has a higher fire rating because it is 3 stories and has an unusual construction method. The city was told that if something was put on the roof after a fire spray, it would violate the warranty, and the contractor won’t warranty the roof under that condition. The city wants to do the fire spraying after the solar panels are installed so that the fireproofing would be under warranty. After the city got the proposals, they asked the vendors when they could install the panels. One vendor can do this within the timeline. SunCommon would so all the needed engineering and installation. The city can then address the battery separately. The two systems would work together. Mr. Barritt asked if there is an option for a smaller solar array. Ms. Blanchard said that is possible. Mr. Barritt asked the cost with no battery and a smaller array. Ms. Blanchard said there would be some “clipping” with this array. She said the Council is being asked for $265,000 at this time. Mr. Dorn added there would be a cost of $190,000 for the battery, but that is not being done yet. CITY COUNCIL 7 OCTOBER 2020 PAGE 2 Ms. Riehle asked whether there is a warranty for the battery. She noted it would have a lifetime of 20 years and asked whether it would be obsolete within 20 years. Ms. Blanchard said the roof won’t be obsolete for 30-40 years. The batteries decline in efficiency at 1-1/2% a year. The warranty is for 20 years. SunCommon would include all the maintenance for those 20 years. At that point, it is anticipated that some of the technology will change. Mr. Mittag asked if the panels will be fixed or angled so snow slides off. Ms. Blanchard said they would be angled but not a steep angle. Mr. Dorn said nobody would go up there unless they were sufficiently trained. Mr. Barritt said he is not ready to make a decision. He was hesitant to dive into the battery option if there is the possibility of net metering in the future. Mr. Mittag said it would be short- sighted not to store the energy. Mr. Kaufman asked the payback time without net metering. Ms. Blanchard said 15 years. Mr. Kaufman said it was not a hard decision. If net metering becomes available, the city would be ahead of the game sooner. Mr. Epstein said the Energy Committee definitely supports this option. Mr. Barritt asked for more time to read through all the information. Members agreed to an email vote by 10 a.m. Friday. Mr. Barritt moved to give members time to consider the resolution and to vote on it by 10 a.m. Friday, 9 October via email to the City Manager. Mr. Chittenden seconded. The motion passed unanimously via a roll call vote. Ms. Blanchard agreed to provide any technical information to members. In the vote that followed via email on 9 October 2020, the Council unanimously approved the award of the contract for renewable energy generation to SunCommon. The special meeting was then considered adjourned _________________________________ Clerk CITY COUNCIL 19 OCTOBER 2020 The South Burlington City Council held a regular meeting on Monday, 19 October 2020, at 6:30 p.m., via Go to Meeting remote participation. MEMBERS PRESENT: H. Riehle, Chair; M. Emery, T. Barritt, T. Chittenden, D. Kaufman ALSO PRESENT: K. Dorn, City Manager; T. Hubbard, Deputy City Manager; L. Bresee, Energy Manager; M. Keene, Planning & Zoning Department; A. Bolduc, City Attorney J. Grossman, S. Swanson, K. Ryder, M. Murray, B. Sirvis, M. Conaghue, L. Kinoch, R. Greco, M. Mittag, S. Dooley, L. Thayer, F. von Turkevich, T. Perrin; A. Dery, C. McNeil, T. Gregory, D. VanDeusen, M. Donoghue 2.Additions, deletions or changes in the order of Agenda items: No changes were made to the Agenda 3.Comments and Questions from the public not related to the Agenda: Mr. Donoghue expressed concern about the publication of the South Burlington Times by City. He questioned whether the open meeting law had been violated when the City Manager sent an email to all Council members about the South Burlington Times and one Councilor emailed, “Let’s invite the School District.” Mr. Donaghue said that then became an unwarned meeting. He was also concerned because the City Clerk was asked to provide all the emails from early voters and those who register dogs and cats so that those addressed could be used to distribute the South Burlington Times. The City Clerk did provide those emails under protest. Ms. Riehle said these issues will be addressed in Item #7 on the Agenda. 4.Announcements and City Manager’s Report: Council members reported on meetings they had attended (remotely). Mr. Dorn: The city was advised today that it did not get funds for the bike bridge. The city still has one more year of eligibility to apply, and staff will meet to be sure the applications are of the quality they should be. The city will then apply again. The Airport hosted a noise compatibility and a Master Plan meeting. The latter was mostly about improvements inside the fence. However, there is still mention in the Master Plan about a direction connection to the Airport from the Interstate. Mr. Dorn thought that plan is being amended so there is no conflict with the solar field at the landfill. The Airport had originally contested the solar field permit because of the desired Interstate connection. CITY COUNCIL 19 OCTOBER 2020 PAGE 2 5.Consent Agenda: a.Approve and Sign Disbursements b. Approve grant application for the Center for Tech and Civic Life COVID-19 Response Grant Ms. Emery moved to approve the Consent Agenda as presented. Mr. Barritt seconded. Motion passed unanimously via a roll call vote. 6.Presentation on South Burlington Municipal Investments and improvements in energy efficiency, conservation and generation: Mr. Bresee noted that data collection involves the monitoring of 93 monthly Green Mountain Power (GMP) bills, 16 Vermont Gas monthly bills, 9 other bills and 47 accounts. Electricity is 60% of the total energy cost, a large percentage of which results from water treatment operations. Mr. Bresee noted that peak electricity usage at the Airport Parkway facility was 5% higher than off-peak usage, but the cost was 90% higher. Every month, GMP picks out the highest 15 minutes of usage and the City gets a charge for that. The hope is to find a way to avoid surges and to talk to GMP to try to reduce that cost. Airport Parkway is also a large user (0ver 50% of the total) of natural gas. The thermophilic digester is the biggest user, over 90% in the summer. Mr. Bresee then showed an energy consumption diagram for vehicle fuel, electricity and natural gas. It indicated that vehicle fuel produces the largest amount of greenhouse gases. Mr. Bresee noted that the Energy Revolving Fund is supported by the solar array at the landfill. It, in turn, supports small efficiency projects in the city. This year that is $40,000 from that Fund in the CIP. The City also has relationships with several organizations promoting energy efficiency including Efficiency Vermont, the Vermont Clean Cities Coalition (which is federally funded through UVM) and CCRPC which does data gathering and planning. Mr. Bresee showed one of the graphs produced by CCRPC. Some of the energy projects that have already been completed include: the Police Station ($43,292 cost producing an annual savings of $4,734 over the 25-year life of the project), the CITY COUNCIL 19 OCTOBER 2020 PAGE 3 Power Factor Capacitors ($10,500 cost for an annual savings of $5,746 over their 15 year life), Street LED lights ($6000 Efficiency Vermont rebate), Public Works Insulation and ventilation, and studies surveying for potential projects and reaffirm results of previous studies. Mr. Bresee stressed that energy efficiency is best achieved in the design process, not as a retrofit. He said the city has done a good job on 180 Market Street. The next thing to consider will be the Bartlett Bay Treatment Plant which is due for an upgrade. With regard to street lights, Mr. Dorn noted that the city owns some and GMP owns some and leases them back to the city. It was a big project to convert them to LEDs. Mr. Bresee noted that the costs have not dropped dramatically because when you go to LEDs, you go to a different “rate calculation.” The city also keeps adding lights for new developments. Regarding Airport Parkway, Mr. Dorn said the city is operating a small methane generator to provide electricity. They are also looking at solar in certain areas there. The facility could have 3 different types of power generation in the future. A battery option is still on the table as well. Mr. Bresee then outlined where the city hopes to go in the future including the following: 1.Fire Station #2 where utility costs are $20,000 a year. The recommended actions are to replace the roof/siding/windows and to do multiple studies. 2.Electric vehicles and equipment: decisions should consider the fact that department heads don’t want to be the first to use a new technology. Mr. Bresee noted that knowledge is increasing, and there are lots of new vehicles. The city should also look at what grants are available. 3.Thermophilic Digester Gas Reduction which produces gas that runs the electric generator. The constant temperature is 138 degrees and is the city’s largest consumer of natural gas. There is a question as to whether future use will be allowed. It does allow for the most effective and environmentally friendly waste system, but no other plants in Vermont use them. Mr. Barritt asked if there is a way to insulate the tank. Mr. Bresee said the building is covered with feet of insulation, the optimum amount you can put on. One suggestion is to put a greenhouse on top of it. CITY COUNCIL 19 OCTOBER 2020 PAGE 4 In summary, Mr. Bresee said that performance is continually being monitored, and the energy revolving fund supports continued progress. He felt the role of the energy Program Manager should be expanded. Ms. Riehle cited the importance of having the public know the energy savings being accomplished and the money being saved. Mr. Barritt noted areas of waste including idling vehicles, heat leakage at Fire Station #2, etc. Mr. Dorn recognized the work being done by Mr. Bresee. He also said that the City will make 180 Market Street a “show place.” 8. Interim Zoning Application #IZ-20-02 of Eastern Development Corporation for development on an existing 8.66 acre lot developed with a single family home and 7000 sq. ft. storage building. The development consists of one 6.68 acre lot containing 36 dwelling units in three-family buildings, a 1.38 acre lot containing the existing single family home and storage building, and a third lot containing proposed city streets, 600 Spear Street: Ms. Emery moved to open the public hearing. Mr. Chittenden seconded. Motion passed unanimously. Ms. Keene read the project description. Mr. Von Turkevich then noted that the previous presentation resonates with them in terms of this development. They want to make this a modern-day housing project and are hoping for a net zero project. He then showed an overhead photo of the existing parcel and indicated Spear Street, the existing house and steel building behind it. He also noted the location of the Interstate. The land belongs to the Couillard family who put it on the market. It is zoned R-4. Mr. Von Turkevich said they became interested in the property because of its proximity to UVM lands and to the Medical Center. Both are aware of the plans. The land is buildable but will require special considerations. Mr. Von Turkevich then showed the proposed layout of buildings. He noted that each will have 4 units, that will be connected by a breezeway. Ms. Thayer then explained that they have sited the entire development toward the western end of the property, away from I-89. The existing driveway will become a city road and will be CITY COUNCIL 19 OCTOBER 2020 PAGE 5 built to city standards. It will be maintained privately until it is transferred to the city. There is also a future connection to UVM properties. They are providing a unified streetscape so that it looks like a unified community around a central common green space. There are also porches and accessible outside spaces. They have tried to reduce the amount of impervious surface and will extend the bike path onto the site and will encourage using multiple forms of transit. Mr. Barritt asked about noise reduction and noted the easternmost edges of buildings are about 600 feet from I-89. Mr. Von Turkevich showed the location of a large berm behind the buildings which, together with additional landscaping, will help to attenuate noise from I-89. They will also construct a berm to the east of the houses. The prevailing winds are from the west. The only time noise would be heard from I-89 is when winds are from the east. Mr. Barritt asked if open spaces will be accessible to residents. Mr. Von Turkevich said it will. He added that if warranted, there will be a flashing crossing light installed for safety. Ms. Riehle asked if there is possibly development in the open space. Mr. Von Turkevich said that is not their thinking.. Regarding the net zero concept, Mr. Von Turkevich said the buildings will have an energy efficient building shell. They will generate power on-site (on the roof of the steel building and in the fields). That will take care of all the development’s energy needs. Tenants will not have to pay energy bills. Mr. Von Turkevich then showed a concept of how the buildings would look, including connectors between buildings. He noted that the steel building is in good condition. It would be very expensive to demolish, so they are thinking of converting it to storage space for tenants (e.g. for snow tires, skis, etc.). There could also be a heated shop and other compatible uses for people working from home. Mr. Von Turkevich said they are anxious to move ahead with the project and would like to present it to the DRB. He cited access to financing and low interest rates at present. Ms. Keene said the project seems to be in line with what she is hearing about new PUD regulations. 4-plexes will be allowed in R-4 districts. Because the property is under 10 acres, it would not meet the threshold for a PUD under the new regulations. CITY COUNCIL 19 OCTOBER 2020 PAGE 6 Public comment was solicited. Ms. Greco felt they should wait till the new regulations were done. After a brief discussion, members agreed to wait 2 weeks to get possible input from the Director of Planning & Zoning who is on vacation this week. Ms. Emery moved to continue IZ-20-02 to 2 November 2020. Mr. Chittenden seconded. Motion passed unanimously. 7.Council discussion regarding publication of a bi-weekly Municipal government e- newsletter called the South Burlington Times: Ms. Riehle noted that she spoke with the Editor of The Other Paper who has agreed to reinstate the Councilors’ Corner and some local sports. Ms. Riehle also suggested that the Editor get in touch with the School Board regarding their column. Mr. Chittenden said the intention of the South Burlington Times was honorable, but it could have been rolled out in a different way. Mr. Kaufman said it was sad that The Other Paper thought it was competition; the Council felt it was plugging a gap. He noted the public concern that The Other Paper was not publishing items of local concern. Ms. Emery said she personally reads The Other Paper less than she used to. She also agreed that it was rolled out poorly. Ms. Riehle said she looked at the most recent version of the South Burlington Times and felt it was not “journalism” but a synopsis of information the public wants. She noted how shocked she had been when The Other Paper said it was no longer going to have the Councilor’s Corner. Mr. Dorn said the content of the South Burlington Times is what is on the city’s website, some of which would never have been covered by The Other Paper under any circumstances. Mr. Dorn specifically referred to the presentation on energy and said the powerpoint used in that presentation will be posted. There will be no “comments” about it, and the public can draw its own conclusions. It is an effort to get information to the public. Ms. Sirvis noted the saying that “no good deed goes unpunished” and said she was pleased that things are going to be back in The Other Paper that had been missing. She will read it again. She also hoped they would bring back pieces from Legislators. She was also glad to see the city’s “e-newsletter” and felt The Other Paper could get information from that as well. CITY COUNCIL 19 OCTOBER 2020 PAGE 7 Mr. Donoghue said that the legislative columns being withdrawn is typical in a major election year. He understood it will be restored after the election. Ms. Greco said she used to rely on The Other Paper for a synopsis of meetings she couldn’t attend, and she hoped that would come back. Ms. Dooley said she didn’t think people see a newsletter as journalism. She cited what was lost to the public when The Other Paper stopped reporting on meetings, etc. Mr. Barritt suggested changing the name of The South Burlington Times. Mr. Dorn stressed the Council’s concern with getting information out to the taxpayers. He said every member of leadership has an obligation to tell the public what is going on. He hoped The Other Paper would remain a vital part of the community. He also stressed that the City will do its best to get information out to the public. 9. Council review and discussion regarding the Burlington International Airport Noise Compatibility Program Implementation Plan: Mr. Dorn said the intent is to move forward with the noise insulation program. The $5,000,000.00 a year will do about 50 homes. There are about 2600 homes in the neighborhood, and there is a question as to which ones are eligible. Some of the newer homes may already be at the limit of what can be done. Mr. Dorn added that South Burlington and Winooski will work together on this. He asked for Council feedback. Ms. Riehle said one concern is whether homes will be selected fairly. She noted a large number of the homes are in the new Ireland development in Burlington. She felt the ones to be addressed first should be the older homes that have borne the brunt of the noise for a long time. She also felt that the new houses should have been built with the insulation standard in mind. Mr. Barritt agreed that the older homes should be done first. He asked whether every home has to be tested for qualification. Mr. Dorn said priority has to be addressed. The lingering question is the local match. He said his sense is that the $5,000,000.00 relates to the available local match. He asked the Council CITY COUNCIL 19 OCTOBER 2020 PAGE 8 members to send any more comments to him or to Mr. Conner so they can present them at future meetings. 10. FY20 Unaudited Draft Financials: Mr. Hubbard said there will be something to put back into the balance sheet, approximately $33,784. Of this amount, $8000 will go to the Energy Fund, leaving about $25,784 to go to the balance sheet. On the positive side, the year ended $39,000 beyond the projected income for the year. Property taxes are in at 99.42%. Planning and Zoning are above the projection. There was a savings on supplies through UVM. The costs for HVAC and electricity were up due to the increased air flow to buildings to address COVID concerns. The major challenges of the year centered around the pandemic, specifically unexpected medical equipment expenses, the budget freeze and the furlough program. It was also a tough winter storm season. Fire Department overtime is still problematic. Mr. Hubbard said the city will continue to be prudent and cautious. The budget freeze will continue, and some expenditures will be put on hold. Ten positions remain unfilled. When the city receives the first quarter of local option taxes that will determine what can be done. Mr. Chittenden asked how much of the overtime issue is due to the pandemic. Mr. Hubbard said about $200,000 is related to the pandemic, and the city has applied to FEMA to get much of that back. He also noted that there would have been an overtime issue regardless of the pandemic. Mr. Dorn said one question is whether to transfer funds to the Affordable Housing Fund. The usual amount is $50,000, and the question is whether that should be subject to the freeze. He noted that FY21 will be harder than FY20, and he suggested holding that money. Ms. Emery said she hoped there would be some grant money that would allow for the transfer. Mr. Barritt asked if they could do a smaller amount. He wanted to be sure there were funds for a future project. Mr. Dorn said he will take it to the Affordably Housing Trust Fund Committee and go through the process. Members were OK with that. CITY COUNCIL 19 OCTOBER 2020 PAGE 9 11. Review and Possibly Approve Budget Schedule for FY22 and preliminary Council FY22 budget discussion: Mr. Hubbard said the schedule is pretty standard. It allows for 3 budget meetings on 4 and 11 January and 14 January, if needed. A budget overview will be provided to the Council before the holidays. The potential Steering Committee meeting would be on 20 January. Ms. Riehle said noted the need for communication with the School Board. Members were OK with the schedule, and Mr. Hubbard said he will send a copy to the Superintendent of Schools. 12.Councilors’ Reports from Committee Assignments: No reports were presented. 13.Other Business: Mr. Barritt noted that PJ’s Auto Village is gone from its Williston Road location. The autobody shop before the bridge will be taken over by the Burlington Tech Center. 14.Step III Grievance Hearing – Public Works/City Hall AFSCME Local 1343 possibly held in Executive Session: Mr. Barritt moved that the Council make a specific finding that premature general public knowledge of the grievance hearing and the information presented therein would clearly place the city and the grievant at a substantial disadvantage. Ms. Emery seconded. The motion passed unanimously. Mr. Barritt then moved that having so found, the Council enter into executive session for the purpose of hearing a grievance, inviting Colin McNeil, Andrew Bolduc, Kevin Dorn, David Van Deusen, Joanna Grossman and Too Gregory to the session. Ms. Emery seconded. Motion passed unanimously Following the Executive Session, as there was no further business to come before the Council Mr. Barritt moved to adjourn. Mr. Chittenden seconded. Motion passed unanimously. The meeting was adjourned at 10:50 p.m. ____________________________Clerk CITY COUNCIL 2 NOVEMBER 2020 The South Burlington City Council held a regular meeting on Monday, 2 November 2020, at 6:30 p.m., via Go to Meeting remote participation. MEMBERS PRESENT: H. Riehle, Chair; M. Emery, T. Barritt, T. Chittenden, D. Kaufman ALSO PRESENT: T. Hubbard, Deputy City Manager; A. Bolduc, A. Lafferty, City Attorneys; P. Conner, Director of Planning & Zoning; J. Rabidoux, Public Works Director; C. Gardner, S. MacMillan, B. Sirvis, J. Louisos, M. Ostby, L. Kingsbury, F. von Turkevich, L. Nadeau 1.Additions, deletions or changes in the order of Agenda items: Mr. Chittenden asked to add to Other Business a brief discussion regarding the open meeting concern raised at the last Council meeting. 2.Comments and Questions from the public not related to the Agenda: No issues were raised. 3.Announcements & City Manager’s Report: Members reported on meeting they had attended in recent weeks. Ms. Riehle reported on a press conference she attended in Winooski regarding an agreement between Vermont Gas Company and the City of Burlington pursuant to the deal for the 10% match for noise mitigation at the Airport. There is also the potential for Energy Vermont to work with homes undergoing noise mitigation. Mr. Hubbard: advised members of the Steering Committee meeting on Monday, 9 November at 7 p.m. When Mr. Dorn returns next week, talks will begin with managers regarding next year’s CIP. Over 400 people attended the Halloween Glow Walk put on by the Rec Department. People could socially distance and still enjoy the event. The Department hopes to do more such community events. CITY COUNCIL 2 NOVMEBER 2020 PAGE 2 4.Consent Agenda: a.Approve and Sign Disbursements b.Approve grant application for Design & Construction of Airport Drive Infiltration System c.Approve Stormwater Improvement Agreement with Grandview & Southridge Homeowners Associations d.Approve Stormwater System Maintenance Agreement with South Village. e.Approve and Authorize City Manager to Execute Quit-Claim Easement Deed on Queen City Park and Green Mountain Drive ROWs for State Route 7 Traffic Signal Replacement Project Mr. Barritt complimented Mr. Rabidoux and his staff for the signal timing on Dorset Street where the Interstate comes in. Mr. Rabidoux said Dorset St. signals were recently repaired which allowed for the reduction of “dead time.” Ms. Emery moved to approve the Consent Agenda as presented. Mr. Kaufman seconded. Motion passed unanimously via a roll call vote. 5.Councilors’ Reports from Committee Assignments: Ms. Riehle reported on the Airport Commission meeting as follows: The CARES Act grant of $8,700,000 is allowing the Airport to meet their expenditures. They have drawn down $1,500,000 to cover July and August. Parking fees are way down as are car rentals and landing fees. The CARES money can be carried into next year. In the meantime, different projects are continuing. The good news is that no airlines have been lost, and corporate jets are coming in. Ms. Riehle also noted that the Airport owes the FAA money back for the Kirby Cottages. Mr. Barritt noted that the Pension Committee had met. Patrick Blizzard will be at the next Council meeting to provide an update on where the Pension Fund stands. 6.Consider and Possibly Approve Resolution Establishing Zoning Administrator Fee Schedule for Ticketing of Land Development Regulation Violations: Mr. Conner explained that the Planning Department wants to take advantage of the State allowing the city to have a second method to deal with LDR violations. The Environmental Court process is very slow. Ticketing would be for “violations in the moment” and could go up to $800 a day which is consistent with other ticketing. CITY COUNCIL 2 NOVEMBER 2020 PAGE 3 Mr. Barritt asked if this option was not available before. Mr. Conner said there was no fee schedule adopted by the Council, so it has not been used in the past. Mr. Barritt asked what kind of violation it might be used for. Mr. Conner said it might cover a gas station that was having more lighting than allowed or noise violations or not keeping a construction site up to the standard. Mr. Chittenden then moved to approve the Resolution Establishing Zoning Administrator Fee Schedule for Ticketing Land Development Regulation Violations as presented. Ms. Emery seconded. Motion passed unanimously via a roll call vote. 7.Consider and possibly approve Proclamation supporting Small Business Saturday in South Burlington: It was noted that the date will be 28 November. Mr. Barritt suggested calling the day “South Burlington Small Business Saturday” (in the last “Therefore”). Members agreed. Mr. Barritt then moved to approve the Proclamation with the above noted amendment. Ms. Emery seconded. Motion passed unanimously. 8.Public Hearing and possible Council action on the amendment and extension of the Interim Bylaws: Ms. Louisos provided an update on what the Planning Commission has been doing in recent months. She noted that they have had 8 meeting since they resumed their schedule. In that time, they have drafted language for natural resources protection and moved forward with forest and habitat blocks. They are currently considering additional protection for the 500-year flood plain. In doing their work, they have been using a mapping tool provided by staff and CCRPC staff. They now have draft language for subdivisions and Master Plans and are expecting draft language for PUDs very soon. They will then compile everything together. One decision that the Commission has made is to change how the number of units per acre will be calculated from a “density” approach to a building type approach. It will be the scale and layout rather than the number of units that will be considered. The aim is to create a neighborhood with “building blocks.” Mr. Conner added that this is an exciting tool that looks at housing challenges, specifically the “missing middle.” It assigns an area based on the size of CITY COUNCIL 2 NOVEMBR 2020 PAGE 4 a home. You could put a 4-plex that looks like a single family home into a space for a single family home. This will get more housing into the same area and get a better price point. Ms. Louisos said they expect to have a full draft at the end of this year and then get public input. They are looking to have it to the Council possibly in February. Mr. Conner said staff is expecting to have full language later this month, and it will probably go to the Commission at their first December meeting. Mr. Chittenden said he’d love to see something on the forest blocks. Ms. Louisos said they can bring something to the Council at its next meeting. Ms. Emery then moved to open the public hearing. Mr. Barritt seconded. Motion passed unanimously. Public comment was solicited. There was no public comment. Mr. Conner noted that Ms. Lafferty’s recommendation is to extend IZ for a year. It could be canceled at any time. Mr. Chittenden said he would accept a 3-month extension, not a year. Mr. Barritt agreed. Ms. Lafferty noted that 3-month intervals really aren’t because of warning times, etc. Mr. Chittenden said he would accept 6 months with no further extensions. Mr. Nadeau said if you go to 6 months, there will be more delays. He felt 4 months was adequate. Ms. Emery moved to close the public hearing. Mr. Barritt seconded. Motion passed unanimously. Ms. Emery then moved to extend Interim Zoning for 6 months with the option for 2 more 3- month extensions. Mr. Barritt seconded. Motion passed unanimously via a rollcall vote. 9.Interim Zoning Application #IZ-20-02 of Eastern Development Corporation for development on an existing 8.66 acre lot developed with a single family home & 7000 sq. ft. storage building. The development consists of one 6.68 acre lot containing 36 dwelling units in three-family buildings, a 1.38 acre lot containing CITY COUNCIL 2 NOVEMBER 2020 PAGE 5 the existing single family home and storage building, and a third lot containing proposed city streets, 600 Spear Street: Mr. Conner noted that the City Council had wanted more “flavor” regarding PUD types. He then explained the PUD types being considered by the Planning Commission as follows: TND (Traditional Neighborhood Development): this would be a primarily residential neighborhood with some small non-residential element (e.g. the metal building in the plan just considered). It would be walkable scale with buildings facing the streets. There would be a focal point to the neighborhood (e.g., central square) accessible to all residents. It would allow for a diversity in building forms. Ms. Riehle said she would like to see a pedestrian crosswalk included. Mr. von Turkevich said he enthusiastically supports that. Mr. Barritt asked about the energy aspect. Mr. von Turkevich said they have the opportunity to put in enough solar to make this a net zero development. Homes would have enough solar to meet their power requirements. They would use air to air heat pumps which are efficient and reliable. Ms. Riehle liked the idea of having work space in the metal building so people can live near where they work. Mr. Barritt moved to close the public hearing. Mr. Chittenden seconded. Motion passed unanimously. Mr. Conner said he would prepare a decision for the next meeting. All members said they would support an affirmative decision. 10.August and September Financials: Mr. Hubbard said that a quarter of the way through the fiscal year revenues collected are at 29% of projections and expenditures at 17% of projections. Recording fees are coming in well as are tax payments. Enterprise funds are in good shape. The city is waiting for the next local option tax payment. CITY COUNCIL 2 NOVEMBER 2020 PAGE 6 11.Continued discussion regarding the FY22 budget: Mr. Hubbard asked if the Council feels they should look only at “must have” items for the CIP. Department heads have been told to come with only those items. Ms. Riehle said they also need to think that way with the budget and have a very small increase. Mr. Chittenden noted that in 2014 the Council level-funded the budget, and he would like to shoot for that. Ms. Riehle noted the problem with that is that in 2015 the Council had to bump up the budget to 5% or 6% because the cuts were too drastic. She felt level funding was unrealistic in a city where people expect a certain level of service. Mr. Barritt asked about the Marathon Health Clinic. Mr. Hubbard said there is a revenue component to that as the city gets reimbursed by its partners. The lease stays constant though services may vary. Ms. Holm will be coming in to give a review. Overall, the city is very satisfied. There is great usage and very positive comments from employees. Ms. Riehle asked about filling vacancies. Mr. Hubbard said it is built into the budget, but that money may be needed if there is a shortfall. 12.Other Business: Mr. Chittenden noted the concern raised regarding a possible violation of the open meeting law. He noted there is an exemption in the law for “administrative actions,” and the situation in question fell into that category. Upcoming agenda items include: forest blocks, conserving of lands, resumption of Legislative breakfasts via ZOOM in December, School Resource Officers. Sewer capacity, climate change, Winooski Valley annual report, Kimball Ave. bridge, and dog park. Mr. Barritt asked about the next building for City Center. Mr. Conner said staff issued approval today for the newest 40-unit building which is largely affordable. As there was no further business to come before the Council Mr. Barritt moved to adjourn. Mr. Chittenden seconded. Motion passed unanimously. The meeting adjourned at p.m. ________________________, Clerk 575 Dorset Street South Burlington, VT 05403 tel 802.846.4107 fax 802.846.4101 www.sburl.co m November 16, 2020 Scott Robertson, P.E.,Project Manager VT Agency of Transportation Municipal Assistance Bureau 219 North Main St., 4th Floor Barre, VT 05641 RE: Vermont Transportation Alternatives Fall 2020 Application – Design/Construction of Phase 1: Spear Street Bike/Ped Improvements, City of South Burlington Dear Mr. Robertson, On behalf of the City Council of South Burlington, I am writing to state the Council’s strong support for and express the community’s great interest in grant funding to support the design and construction of an approximately 3,500-foot long shared use path along Spear Street, between Swift Street and the UVM Forestry Building. There are no off-road facilities along this stretch, and the existing infrastructure creates an unsafe and uninviting environment for users. This project also looks to realign the intersection of Swift and Spear so that there is a safer crossing for bicyclists and pedestrians. The project also provides a safe alternative for users trying to navigate South Burlington and access our City Center by providing a route around Williston Road and the I-89 bridge. The City is ready to provide more than the 20% matching funds required for design and construction costs (with construction anticipated in FY24/FY25). These funds will be allocated from the Penny for Paths fund that was approved by voters in August of 2018, with the remainder coming from the City’s Recreation Impact Fees. The Chittenden County Regional Planning Commission scoped this project on behalf of the City in 2019. The City has experience in the design, construction and oversight of similar projects. Maintenance of the shared-use path will become part of the City’s regular maintenance program for public facilities, including plowing in the winter. We are proud of our commitment to maintaining quality public infrastructure and this will not impose any substantial additional burden on our maintenance resources. Our community has long requested this project be completed and we are extremely enthusiastic about completing it. We appreciate your time and attention in consideration of the City’s application for funding to build this important connection. Sincerely, Helen Riehle, Chair South Burlington City Council 575 Dorset Street South Burlington, VT 05403 tel 802.846.4107 fax 802.846.4101 www.sburl.com To: Kevin Dorn, City Manager From: Ashley Parker, Project Manager Subject: Approve submittal of grant application for the Vermont Transportation Alternatives Fall 2020 Grant Application and signature of a letter in support of the application to construct Phase 1: Spear Street Bike/Ped Improvements. Date: November 16, 2020 Background: VTrans is accepting submissions for its Fall 2020 Transportation Alternatives grant program. The City is submitting a grant application to the program for Design and Construction in the Bicycle and Pedestrian Facilities category. If successful, the grant award would provide federal funding for the design and construction of a shared use path connection along a 3,500-foot long gap on Spear Street, between the UVM Forestry Building and Swift Street (Phase 1: Spear Street Bike/Ped Improvements). The project would also look at a realignment of the Swift Street intersection. This is a priority project for the City that connects residents with multiple systems of shared use paths and sidewalks that lead to Williston Road, Dorset Street, and Shelburne Road. City staff feels positive about this application due to the strong support of the City’s Bicycle & Pedestrian Committee. The Phase 1: Spear Street Bike/Ped Improvements projects will close a gap in infrastructure between the UVM Forestry Building and Swift Street. It will also look at the realignment of Spear Street at the Swift Street intersection, which will slow traffic and create smoother and safer crossing conditions for bicyclists and pedestrians. The project will provide a 10-foot wide paved path, and would improve a section of Spear Street that is in need of a safe, off-road path for users. This project will link five existing shared use paths and connect residents in the northwest quadrant of the City to the City’s downtown, restaurants and businesses, the middle and high schools, and several parks and other neighborhoods. The maximum grant award is $300,000, and staff intends on applying for the full maximum award amount. If awarded, the grant will cover 80% of the project’s design and construction costs, and the City will need to provide a 20% match. The total project cost, which includes current construction pricing and has been reviewed and accepted by the City Engineer, is estimated at $604,229.78, meaning the required match will be approximately $120,845.80. This project is included in the Bicycle & Pedestrian Committee’s Penny for Paths project list which is one of two proposed sources for the required matching funds. The Committee is supportive of the allocation of $200,000 from the Penny for Paths fund for this project in the most recent Capital Improvement Program budget for Bike/Ped Improvements. Additional funds have been allocated from Recreation Impact fees total $150,000. The total amount of matching funds proposed is $350,000, which will assist the City in ensuring this project reaches completion. The proposed matching dollar amount exceeds the grant programs required match of 20%. As a Federal Aid grant, a funded project would require full right-of-way acquisition and NEPA compliant environmental permitting prior to beginning final design. Construction will need to comply with Davis-Bacon and other stipulations. If awarded, the City would begin working with VTrans on selecting a design consultant as early as March 2021, with construction beginning at the end of 2024. City Staff and/or members of the Bicycle & Pedestrian Committee have: reviewed the project’s 2019 scoping study that was completed through the Chittenden County Regional Planning Commission (CCRPC) Unified Work Program; discussed the submission with the Bicycle & Pedestrian Committee and have received application assistance from the Committee; completed the 2020 Project Application Form; completed Project Maps; compiled the budget support information; proposed a project timeline; and, has received a support letter from the CCRPC. Attachments: •Letter of support from Helen Riehle on behalf of the City Council acknowledging the City’s willingness to provide the local match and future maintenance responsibility •Grant Request Form •Copy of the Grant Application Recommendations: Approve submittal of grant application for the VTrans Fall 2020 Transportation Alternatives grant program and execute a letter in support of the application to design and construct the Phase 1: Spear Street Bike/Ped Improvements project. Additional Considerations: The application is due November 27th, at 1 PM. Staff is planning on submitting the application earlier that week due to the Thanksgiving Holiday. Vermont Transportation Alternatives Grant Application Fall 2019 1 VTrans Fall 2020 Transportation Alternatives (TA) Grant Application (Note: Most TAP grant projects reach construction in approximately 3 to 4 years) Thoroughly read the Vermont Transportation Alternatives Fall 2020 Application Guide before you begin your application. It includes important program information and step-by-step instructions. Pay particular attention to the application process requirements. Applications are due in hand or by e-mail by Friday November 27, 2020. Please e-mail the completed application to: Scott.robertson@vermont.gov Phase 1: Spear Street Bike/Ped Improvements (Project Name/Title) Ashley Parker (Municipality contact person responsible for the management of this project) South Burlington (Town) 05403 (Zip Code) 575 Dorset Street (Mailing Address) 802-846-4146 (Phone) aparker@sburl.com (e-mail address) $ 300,000 Amount of Federal Funds requested (no more than 80% of the project cost estimate). $350,000 Amount of Local Match. Example: Federal Award = $300,000 (80% of total), Local Match = $75,000 (20% of total), Total Project Cost = $375,000 (100% of the total) County: Chittenden County Town/Village/City: South Burlington Specific location, street or road: Spear Street (between the UVM Forestry building and Swift Street) Regional Planning Commission: Chittenden County Regional Planning Commission If a linear project, what is the length in feet? ~3,500 feet Is the project on or intersecting to a State maintained highway? Yes ☐ No ☒ •Note: If yes, be sure to include documentation that you have notified the VTrans District Transportation Administrator of the intent to apply for TA funding and have provided them with a brief (one paragraph) description of the proposed project. Project type being applied for: ☐Scoping ☒Design/Construction Vermont Transportation Alternatives Grant Application Fall 2019 2 The municipality understands that a typical construction project utilizing Transportation Alternatives Program funds will take roughly three years (min.) in the Design and ROW phases prior to going to construction (as pointed out in the TA Program Application Guide)? Yes ☒ No ☐ Does this project have a previously completed scoping or feasibility study? Yes ☒ No ☐ Note: Attach a map(s) of the project area and clearly show the limits of the project as well as surrounding benefits from the proposed improvement. If the project is within or adjacent to a designated downtown, village or growth center, clearly indicate the relationship of the proposed project to the boundary of the designated area. Color photos of the area are also recommended. Fiscal Information: Accounting System Automated ☒ Manual ☐ Combination☐ DUNS # 019506690 Fiscal Year End Month June Property Ownership: If the proposed project is on private property that will need to be acquired by the Municipality through purchase, easement, or eminent domain (includes temporary construction rights) in accordance with the “Uniform Act”, then the municipality is committed to exercising its right of eminent domain to acquire the rights to construct the project if necessary. Yes ☒ No ☐ Funding: Does this project already have existing funding? If so, please describe. Yes ☒ No ☐ This project has been identified on the City’s Bike/Ped Improvement CIP for the last three years. There are no additional grant monies funding this project, but the City has allocated $350,000 from the City’s Penny for Paths fund and impact fees to help complete this project. Will you accept an award less than you applied for? Yes ☒ No ☐ •If yes, please indicate whether local funds will be used to make up the shortfall, or if the project scope will be reduced. If the project scope is to be reduced, describe what part of the project (please be specific) you would accept partial funding for. If we receive an award that is less than we applied for, the City is willing to put a combination of additional Penny for Paths and recreation impact fees towards this project. The City’s voters approved a one cent, Penny for Paths property tax in 2018, and this money is available to help us complete this project. The City also has recreation impact fees available to assist in projects like this. Both of these funds have already been noted in the Capital Improvement Program budget for this project. A support letter from the governing body of the applicant municipality or organization and an acknowledgement and source of the local match and commitment to future maintenance responsibility for construction projects is requited (must be dated within 1 year of the application). Is a letter of support attached? Vermont Transportation Alternatives Grant Application Fall 2019 3 Yes ☒ No ☐ Regional Planning Commission Letter of Support: In order to apply, the project must have a letter of support from the regional planning commission. Is a letter of support attached? Yes ☒ No ☐ Application Scoring Criteria: 1.Please give a brief description of the project (be sure to indicate the primary facility type being applied for and be concise). (10 points max.) The Phase 1: Spear Street Bike/Ped Improvement project will design and construct an approximately 3,500 foot long off road shared use path providing a safe route for users along a narrow and fast moving street with minimal shoulders along Spear Street between Swift Street and the UVM Forestry Building. Bike-pedestrian facilities exist at either end of this gap and there is another connection to a perpendicular bike-pedestrian path in the middle of the gap. The current situation is akin to asking bicyclists and pedestrians to cross a river with no bridge to help them safely get across. There are existing shared use paths at the UVM Forestry building, along Songbird Road, and another path that runs parallel to Swift Street. This project would close a huge gap in the existing shared use path network that would connect Northwest quadrant residents to South Burlington’s downtown district, schools, and parks. Additionally, this project will incorporate the results of an evaluation of the Swift/Spear intersection, the southern terminus of this gap, which is being completed in the current fiscal year with the Chittenden County Regional Planning Commission. This evaluation is looking at a possible realignment of the intersection of Swift and Spear so that there is a safer crossing for bicyclists and pedestrians by slowing traffic, while also creating a smoother transition for users to connect to either the on-road bike lanes going south on Spear Street or the existing shared use path running west to east on Swift Street. This project will also take a look at adding crosswalks so that adjacent neighborhoods can connect with this facility. 2.What is the feasibility of this project? Feasibility (or Scoping) study applications will not be scored on this criterion. Also, please describe the extent of project development completed to date. (10 points max.) A scoping study for this project was completed by a team composed of City staff, the Chittenden County Regional Planning Commission, Local Motion, and Toole Design group in September 2019. The scoping study evaluated concept alternatives with input from the public via workshops, presentations, and meetings. A set of preferred alternatives was identified by the study and City staff presented recommendations to the City Bicycle & Pedestrian Committee who then endorsed the alternative as identified in this project and as noted within the City Bike/Ped Improvement CIP. The City has not begun design work for this project. City staff have been working for the last three years on planning for the funding of the design and construction of this project. The City’s Bicycle & Pedestrian Committee has noted this as one of their priority projects, and as noted earlier, this project is included in the City’s Bike/Ped Improvements CIP for design and construction. 3.Does this project address a need identified in a local or regional planning document? If so, please describe. (5 points max.) Vermont Transportation Alternatives Grant Application Fall 2019 4 This project is on the City’s official map and is in the City’s 2016 Comprehensive Plan. The City has received a strong interest from the community to advance this project. It has long been a priority of the City’s Bicycle and Pedestrian Committee, and is now moving forward on their Penny for Paths project funding list. The Penny for Paths fund and City impact fees will provide the matching monies for this project should it be awarded grant dollars. These monies have been identified for this project as part of the City’s Capital Improvement Program budget for at least the last three years. This project was also scoped by the Chittenden County Regional Planning Commission in 2019. The City’s Comprehensive Plan specifically notes the need for bicycle and pedestrian improvements in the City’s transportation infrastructure. This project is noted as a missing link within the Gray Infrastructure section of the Comprehensive Plan, which notes improvements to existing bicycle facilities and the Swift Street intersection. The project is also identified on Map 6 of the Comprehensive Plan that is titled “Planned Rec Lanes and Paths”. Within the Comprehensive Plan, the City also relays that transportation systems should provide for the orderly and continued economic growth of the community. To help further this idea, the Planning Commission has been working on incorporating bike rack standards into the City’s Land Development Regulations; and the City is also continuing to pursue other large connection projects, like the I-89 bicycle/pedestrian bridge crossing that would provide connection and access to various parts of South Burlington for those users of the Spear Street Phase 1 project. The City understands that it needs to become less car dependent, and installing safe bicycle and pedestrian infrastructure is going to be a big part of fulfilling that goal. 4.Does this project benefit a State Designated Center per the link below (i.e., downtowns, villages, or neighborhood growth centers recognized by the Vermont Department of Economic, Housing and Community Development? (10 Points Max.) http://maps.vermont.gov/ACCD/PlanningAtlas/index.html?viewer=PlanningAtlas This project will provide a safe alternative for users to access the South Burlington New Town Center which is located about half a mile to the east of Spear Street off of Dorset Street. The New Town Center was designated by the Vermont Department of Housing and Community Development’s Downtown Board in 2010 and last approved in 2016. As a growing community, South Burlington has not historically been eligible for designated Village or Downtown designations, but it has made full use of its ability to designate a single New Town Center at the core of City Center. There will also be connectivity and access for users to get to the City’s Designated Neighborhood Development Area – a Downtown Board 2018 designation that facilitates affordable housing. The City’s Tax Increment Financing District is also in the same area, and was approved in 2013 by the Vermont Economic Progress Council. The South Burlington New Town Center has been most recently federally designated as an Opportunity Zone to stimulated investment in job growth. Users will be able to access these areas from this proposed project via a neighborhood connector along Songbird Road, which gives bicyclists a safer route from Spear Street to the downtown area, rather than ride with traffic along Williston Road and over the I-89 bridge. The Spear Street connection will be safer and allow for much needed connectivity within the community. 5.Provide a project cost estimate below (project costs below include both federal dollars and local dollars). Projects will be scored based on whether the cost appears realistic for the size and scope of the project. For scoping studies, use PE and Local Project Management lines only. Vermont Transportation Alternatives Grant Application Fall 2019 5 Note: If you are applying for additional funds for an existing project, show the amount being requested for this grant in the PE, ROW, Construction, Construction Engineering, and Municipal Project Management rows below. Also, be clear regarding total project cost and other funding amounts and sources in the additional funding comments box below. (10 points max.) Preliminary Engineering (PE) (Engineering, Surveying, Permitting) $ 64,685.20 Right-of-way / Acquisition (ROW) (appraisals, land acquisition and legal fees) $ 35,000.00 Construction (construction costs with reasonable contingency) $ 431,234.68 Construction Engineering (cost to provide inspection during construction) $ 30,186.43 Municipal Project Management Costs (minimum of 10% of total PE, ROW and Construction Phases). $ 43,123.47 Total Project Cost $ 604,229.78 Addition Funding Comments: (ex. Total and additional funding for existing projects) The City is applying for $300,000 in funds for this project, and is prepared to provide well more than the required 20% match. Given the estimated cost of the project is approximately $604,000, the City is ready to dedicate funds from both the Penny for Paths and the Recreation Impact Fees to provide a match of $350,000 to fully design and construct this project. The City’s Penny for Path fund was approved by 70% of voters in 2018, and this project is listed in the City’s Capital Improvement Program budget and highlights the funds dedicated to complete this project. 6.Select the eligibility category below (A, B, C or D) that best fits your project and answer the corresponding questions for that category (choose only one category). 10 bonus points will be awarded to projects that are primarily Bicycle or Pedestrian facilities. ☒A. Bicycle and Pedestrian Facilities (includes Safe Routes for Non-Drivers and Conversion of abandoned railroad corridors. (i)Will the project contribute to a system of pedestrian and/or bicycle facilities? (10 points max.) South Burlington has approximately 25 miles of shared use paths that are used year round for recreation and commuting. As a result of the City’s commitment to maintaining and plowing the network twelve months of the year, we have year-round use of the path system for both recreation and transportation by users of all ages. The City’s shared use path system has been developed over many years, at times in connection with new housing and other developments as they were built and in certain locations by the City and grant partners. This development process, combined with the incremental transition of roadways that were established in the 19th Century as rural highways into collector streets serving an increasingly urban environment, has left the City’s shared use path system with a number of gaps that prevent seamless and safe path connections throughout the Vermont Transportation Alternatives Grant Application Fall 2019 6 city. In 2015 & 2016, the South Burlington Bicycle and Pedestrian Committee met with residents from each of the 5 quadrants within the City to generate a priority list for locations for future shared use paths, sidewalks and crosswalks to improve neighborhood connections, bicycle commuting, safety and other priorities. Through this process, the Phase 1: Spear Street Bike/Ped Improvements project was identified as one of the top 10 priority projects. The project fills a critical 3,500 foot long gap in the City’s system that links 5 existing shared use paths and connects residents in the northwest quadrant of the City to the City’s downtown, restaurants and businesses, the middle and high schools, and Veterans Memorial Park along with other neighborhoods and parks throughout the City. Moreover, this will connect residents in the multi-floor apartment buildings and single family homes that border Burlington in our northwest quadrant on and off of Farrell Street and on and off Proctor Avenue to these destinations via the shared use paths on Songbird Road and Dorset Street. It will also help facilitate the connection of residents in the southeast and southwest quadrants of South Burlington, as well as provide a safer connection for residents in the Town of Shelburne to UVM, the UVM Medical Center, and other destinations in Burlington and Winooski. In addition, it will afford college students, as well as nurses, doctors, other medical personnel and patients, a safer route for bicycle commuting or walking to the UVM campus and UVM Medical Center. (ii)Will the project provide access to likely generators of pedestrian and/or bicyclist activity? (10 points max.) The project will provide access to many users, both current and future. Most notably, it will provide a safer route for children, adolescents and other casual/less aggressive bicyclist and pedestrians commute to school and work; and also have a better connection to City Center, where users can shop, dine, head to City Hall, visit a park, and attend community events. This project will have a positive impact on increasing non-motorized commuting transportation to UVM and the UVM Medical Center, as well as between parts of UVM’s South Campus. Based on public comments, the existing infrastructure does not provide an inviting route for regular use by bicyclists or pedestrians. Incorporating this shared use path into the City’s network of paths will increase the non-motorized use of Spear Street, and provide new path connectors for those that use it. Recently, the City of South Burlington has begun infusing data and information compiled via Strava into the assessment of proposed projects. Strava is a new internet service being used to track human exercise while also incorporating social network features. It is mostly used for cycling and running using GPS data. The City now has access to new, real time data, that shows us which parts of our community are being used more heavily for travel, whether it be commuting or leisure. After reviewing the applications heat map, Spear Street, Songbird Road, Swift Street, and Dorset Street, all show up as blue which equates to a high level of activity. There are already users using these routes to get around South Burlington, showing staff that there is a need in our community for safer infrastructure in this project area. This project is located within South Burlington’s Chittenden County Census Tracts 36, 33.01, and 33.04, an area of approximately 12 square miles. These tracts in 2010 had a census count of 13,348 people living within them. In 2017, 5,653 people live in these census tracts but are employed outside of them. About 17% of the employed individuals living in this tract made $1,250 per month or less in 2017. Around 81% of those employed in this tract lived less than 10 miles from their work. Those travelling to work generally head to the North, Northwest, Northeast, or West, which are where most businesses and employment sectors are found in this region. South Burlington’s City Center spans from the North to the Northeast. Burlington’s downtown and the University of Vermont Transportation Alternatives Grant Application Fall 2019 7 Vermont and the University of Vermont Medical Center sits to the North and Northwest. There are some workers that do head to the commercial area along South Burlington’s Shelburne Road corridor. In 2017, there were approximately 9,544 total jobs found in these three census tracts. The workers in these census tracts are generally commuting from the northwest, north, and northeast; and about 55% of them live less than 10 miles from these census tracts. An average of 21% of these workers made $1,250 or less from jobs in these census tracts. About 228 workers identify as Black or African American; about 270 workers identify as Asian; and about 219 workers identify as Hispanic or Latino. This project will aid all of those commuters travelling into Burlington and South Burlington for work, and also assist those travelling into these census tracts for work. The project is also between 0.5 – 1.5 miles from several City parks and natural areas, including: Wheeler Nature Park, Veterans Memorial Park, City Center Park, Farrell Park, Overlook Park, Szymanski Park, and the Underwood Parcel. (iii)Will the project address a known, documented safety concern? (10 points max.) The identified project area includes steep downhill topography followed by a step uphill climb in a narrower section of Spear Street that runs under two I-89 overpasses. There have been a least two documented bicycle traffic accidents on the hill leading north up to the UVM Forestry Building. Both involved medical personnel, including one doctor, commuting to the UVM Medical Center. Both accidents could have been avoided had this project been in existence. In addition to the two accidents above on the northern end of the proposed project area, there is at least one additional accident on October 8, 2012, involving a vehicle/bike crash at the southern end of the project area as reported in VTrans Public Crash Data Query Tool. There are also several reports from the City’s Bicycle & Pedestrian Committee of safety concerns related to existing conditions, as well as statements of avoidance of this area due to said safety concerns. There have also been continued reports from the general public about the safety of crossing the Swift/Spear Street intersection due to its layout. By completing this project, multiple safety concerns will be taken care of and a much safer route for bicyclists and pedestrians will be in place. 0 0.4 0.80.2 Miles !i !i !i !i !i !i MILLSAVENowl a n d Far mR d Harbo r ViewRd SPEAR STDorset Heights Bow e rS tBraeburnStMarcy StVeteransMemorial Park Wheeler Nature Park OverlookPark DORSET STButler Dr C i d erM il l Dr UnderwoodProperty CityCenter Park Farrell Park SzymanskiPark East Woods Natural Areas Four Sisters Rd Deerfield RdLaurel Hill DrCityHall Middle & HighSchool Tilly Drive Medical Offices Proctor Ave Farrell St PreK -Grade 5School Williston R o a d C o m m e r c i a l A r e a Shelburne Road Commercial AreaLegend Shared-Use Path Trail Application Segment Currently In Design Phase !i Public Parking Parks Stream Context of Proposed Spear Street Shared-Use PathCity of South Burlington . 1 3 2 45 University Mall Proposed Segment 2 Childcare Centers on Joy Drive Application segment would connect 5 existing facilities: 1. Path from Spear St. to Shelburne Rd. along Farrell St. 2. Path leading to UVM and UVMMC. 3. Path on Songbird Rd. connects to City Center,Schools & Parks.4. Path along Swift St. to connect to Dorset St. & Parks.5. Path at Swift St. heading west towards Shelburne Rd,Szymanski Park & the Orchard neighborhood. Mar k e t S t State Designated New Town Center Map Created by Amanda Holland, Nov 2020For Planning Purposes Only City of Burlington UVM & UVMMC 1000ft to North Source: Esri, DigitalGlobe, GeoEye, Earthstar Geographics,CNES/Airbus DS, USDA, USGS, AeroGRID, IGN, and the GIS UserCommunity Legend SITETYPE Multi-Family Dwelling Single-Family DwellingProposedPriority ApplicationSegmentRec and Bike PathType Future Rec PathExisting Infrastructure Rec Path Sidewalk Trail 1 Mile Buffer South Burlington Bike & Pedestrian Infrastructure Map Created by Amanda Holland, Nov 2020For Planning Purposes OnlyE911 Sites as of Febuary 2017 35% of residential buildings in the City are within 1 mile “as the crow flies” & could access with existing connections OR1,140 Single-Family Dwellings 1,052 Multi-Family Dwelllings 0.45 0 0.450.225 Miles N PROPOSED SEGMENT: ESTIMATED HOUSEHOLD IMPACT: Spear Street (US Forest Service to Swift Street) Application Segment Burlington SouthBurlington Swift St Spear StDorset StMarket St Shelburne Rd Phase 1: Spear Street Bike/Ped Improvements -Transportation Alternatives Program Cost Estimate DESCRIPTION QTY UNIT UNIT PRICE AMOUNT Clearing & Grubbing 1 Acre $33,800.00 $33,800.00 Unclassified Excavation 2500 CY $50.00 $125,000.00 Excavation of Surfaces & Pavements 400 CY $48.00 $19,200.00 Subbase Gravel 1100 CY $37.22 $40,942.00 Subbase Sand Borrow 600 CY $23.83 $14,298.00 Vertical Granite Curb 300 LF $45.00 $13,500.00 Superpave Bituminous Concrete Pavement 400 TON $107.00 $42,800.00 Accessible Ramps 5 EA $3,300.00 $16,500.00 Detectable Warning Surface 50 SF $41.00 $2,050.00 Pavement Markings 1 LS $34,162.00 $34,162.00 Traffic Signs & Posts 7 EA $170.00 $1,190.00 Loam & Seed 1500 SY $15.00 $22,500.00 Erosion Control 1 LS $9,500.00 $9,500.00 Traffic Controls 1 LS $18,772.00 $18,772.00 Mobilization 1 LS $37,020.68 $37,020.68 Subtotal $431,234.68 Consultant Services Design & Engineering (15%)$64,685.20 Construction Inspection (7%)$30,186.43 Contingency (10%)$43,123.47 Right of Way Acquisition $35,000.00 Project Total:$604,229.78 GENERAL FUND - BIKE/PED IMPROVEMENTS CAPITAL IMPROVEMENT PROGRAM EXPENDITURE PROJECT:Spear Street Bike/Ped Improvements (Phase 1) N/A N/A DEPARTMENT/STAFF CONTACT: FINANCIALS (in $1,000)FY 22 FY 23 FY 24 FY 25 FY 26 FY 27 FY 28 FY 29 FY 30 FY 31 Total: Estimated Costs: Studies, Design, Engineering, Inspection, GC, Legal 100 100 Land/ROW/Easement Acquisition 50 50 Construction 50 250 200 500 Furniture & Equipment - TOTAL ESTIMATED COSTS:-200 250 200 - - - - - - 650 Funding Sources: General Fund - Grant/Donation/Developer Contribution 100 100 100 300 Secured Debt Proceeds (Penny for Path Projects Fund)50 100 50 200 Anticipated Bond - Roads Improvement Impact Fee - Recreation Impact Fee 50 50 50 150 Trade-In Generated Revenues - Other - TOTAL FUNDING SOURCES:-200 250 200 - - - - - - 650 STATUS: Part of FY'19 UPWP CCRPC scoping study. Review by Bike/Ped Committee delayed due to COVID-19. An application for the Vtrans Transportation Alternatives grant is being prepared and will be submitted November 2020. If this project is awarded funding, the timeline will shift up. DESCRIPTION: Design and construct a shared use path from the US Forest Service building on Spear Street to the intersection of Swift Street. OPERATING BUDGET IMPACT: Will be part of sidewalk maintanance operations. JUSTIFICATION: There are pieces of infrastructure along Spear Street, but nothing that proivdes a through connection for bike or pedestrian users. In many spots, bikes and pedestrians have to travel on the road with vehicles to get from one end to the other.AVG ESTIMATED SAVINGS PER YEAR: FINANCIALS COMMENT: Is eligible for Vtrans funding, Penny for Paths funding, and impact fees as appropriate. AVE ESTIMATED REVENUES PER YEAR: Ashley Parker Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Grant Awarded (February/March 2021) Submit RFP for Design Consultants Award Design Contract Project Kick-Off Survey Complete Conceptual Design Environmental Permitting Submit Conceptual Plans City & Vtrans Review Public/Committee Informational Meeting NEPA Documentation (CE) Approval Conceptual Design Approval Preliminary Design Submit Preliminary Plans City & Vtrans Review Property Owner Meetings Re-evaluate CE Right-of-Way Plans & Documents Right-of-Way Appraisals, Negotiations, Necessity Hearing, Compensation Hearing Final Design Submit Final Plans City & Vtrans Review Contract Documents Bidding and Award Phase Award Contract Construction Task Name 2021 2022 2023 2024 Phase 1: Spear Street Bike/Ped Improvements Design & Construction Timeline 2025 1 Ashley Parker From:Bishop, Ashley <Ashley.Bishop@vermont.gov> Sent:Monday, November 9, 2020 3:03 PM To:Ashley Parker Subject:EXTERNAL: RE: City Applying for VTrans Transportation Alternatives Grant This message has originated from an External Source. Please use proper judgment and caution when opening attachments, clicking links, or responding to this email. Thank you for passing along. Your application is very detailed and gives a good explanation of why this project is beneficial. Good Luck in your application and let me know if there is anything you need from me. Thank you, Ashley Bishop | District 5 Project Manager (802) 654-0971 (Office) | (802) 363-1182 (Cell) ashley.bishop@vermont.gov From: Ashley Parker <aparker@sburl.com> Sent: Monday, November 9, 2020 11:33 AM To: Bishop, Ashley <Ashley.Bishop@vermont.gov> Subject: City Applying for VTrans Transportation Alternatives Grant EXTERNAL SENDER: Do not open attachments or click on links unless you recognize and trust the sender. Hi Ashley, I am a City Project Manager for the City of South Burlington, and I am working on an application for this year’s Transportation Alternatives grant, and Justin Rabidoux suggested I connect with you and let you know. We are looking to apply for funding to support design and construction of an approximately 3,500 foot long shared use path connection along Spear Street, between the UVM Forestry building and Swift Street. We will also be looking to incorporate intersection recommendations at Swift and Spear as part of this project. This is an attempt to create a safer, off-road bicycling and pedestrian option for users, as well as creating a smoother and safer transition to existing infrastructure on Swift Street. Justin indicated we did not need a specific letter from you, but I wanted to let you know that we were working on this, and to see if you had any questions or concerns. I am sharing our draft application (I am still working on sections), as well as a proposed budget and timeline. I have reached out to our partners at CCRPC, and will be bringing this to our Council next Monday for approval. The application is due November 27th, and I am hoping to submit it before the holiday. Please let me know if you have any questions or concerns. If you need additional information, I would be happy to share that with you. 2 Thank you for your time, and have a great day! Ashley Ashley Parker City Project Manager t 802-846-4146 f 802-846-4101 aparker@sburl.com www.sburl.com 575 Dorset Street I South Burlington, Vermont 05403 Notice - Under Vermont’s Public Records Act, all e-mail, e-mail attachments as well as paper copies of documents received or prepared for use in matters concerning City business, concerning a City official or staff, or containing information relating to City business are likely to be regarded as public records which may be inspected by any person upon request, unless otherwise made confidential by law. If you have received this message in error, please notify us immediately by return email. Thank you for your cooperation. November 10, 2020 Scott Robertson, P.E. Municipal Assistance Bureau TA Coordinator VT Agency of Transportation 219 North Main Street Barre, VT 05641 Dear Scott: This letter is in support of the City of South Burlington’s application to the VTrans Transportation Alternatives Grant Program for the design and construction of a 3,500 foot long shared use path on Spear Street that will close a critical gap in the City’s growing walk/bike network. This project was scoped by the CCRPC in 2019 and when constructed will connect to existing walk/bike facilities at the UVM Forestry building, along Songbird Road, and another path that runs parallel to Swift Street. This project is necessary to create a safe connection to the downtown district, schools, and parks. This project is supported by several sections of the CCRPC’s ECOS Plan related to active transportation projects: One of the four broad goals established at the beginning of the document states: “Make public and private investments in the built environment to minimize environmental impact, maximize financial efficiency, optimize social equity and benefits, and improve public health.” ECOS Plan page 8 In the transportation discussion of key issues there’s this finding: “More robust investment in transportation options – transit, walking/biking, carsharing and ridesharing – could reduce congestion, vehicle miles traveled, use of single occupancy vehicles, social exclusion, and could improve public health, and enhance the economic well-being of our residents, businesses and visitors.” ECOS Plan page 63 Under future transportation investments, one of the identified focal areas is to: “Expand walking and biking infrastructure to support active transportation and to provide interconnection with the region’s transit system.” ECOS Plan page 93 The Public Health section also includes this as a priority strategy: “Obesity -- Create policies and environmental supports that increase access to active transportation, active recreation, and healthy foods.” ECOS Plan Page 103 110 West Canal Street, Suite 202 Winooski, VT 05404-2109 802-846-4490 www.ccrpcvt.org The financial section of the transportation element of ECOS also notes a recommended shift in new transportation funding away from roadway investments and more into transportation alternatives like walking and cycling projects (see ECOS Plan page 180). The Plan section on implementing transportation corridor improvements identifies this priority: “Expanding the bicycle and pedestrian networks with on- and off-road facilities and more sidewalks.” ECOS Plan page 181 This project is also supported by the following goals from our 2017 Active Transportation Plan: •“Provide accessible, safe, efficient, interconnected, secure, equitable and sustainable mobility choices for our region’s businesses, residents and visitors.” •“Encourage walking and biking in local communities through work with towns, schools, businesses and community walk-bike groups.” •“Expand walking and biking infrastructure to provide interconnection with the region’s transit system.” Thank you for your consideration of this project. Sincerely, Bryan Davis Senior Transportation Planner cc: Chris Shaw, CCRPC South Burlington representative South Burlington, VT Pedestrian and Bicycle Feasibility Study April 2020 Draft Final Chittenden County Regional Planning Commission South Burlington, VT Pedestrian and Bicycle Feasibility Study 2 110 West Canal Street, Suite 202 Winooski, VT 05404 P 802.846.4490 F 802.846.4494 www.ccrpcvt.org Submitted by: Toole Design 2 Oliver Street, Suite 305 Boston, MA 02109 Draft Final Chittenden County Regional Planning Commission South Burlington, VT Pedestrian and Bicycle Feasibility Study 3 Project Steering Committee (PSC) Peter Keating, Chittenden County Regional Planning Commission Justin Rabidoux, City of South Burlington Paul Conner, City of South Burlington Katelin Brewer-Cole, Local Motion Amanda Holland, City of South Burlington Bicycle & Pedestrian Committee This scoping study was a collaborative effort of the City of South Burlington, Chittenden County Regional Planning Commission, Local Motion, and Toole Design, who possessed a wealth of combined knowledge and expertise regarding project background, history, local insight, and existing conditions. Their valuable insight and assistance were instrumental in developing the implementation strategy. The preparation of this report has been financed in part through grant from the Federal Highway Administration and Federal Transit Administration, U.S. Department of Transportation, under the State Planning and Research Program, Section 505 [or Metropolitan Planning Program, Section 104(f)] of Title 23, U.S. Code, as well as matching funds provided by Chittenden County’s municipalities and the Vermont Agency of Transportation. The contents of this report do not necessarily reflect the official views or policy of the U.S. Department of Transportation. Draft Final Chittenden County Regional Planning Commission South Burlington, VT Pedestrian and Bicycle Feasibility Study 9 2.0 Existing Conditions 2.1 Site Characteristics All base mapping for this scoping study was compiled from Geographic Information System (GIS) and orthographic imagery data as available from the CCRPC, State of Vermont, and the City. No field survey was performed. Site fieldwork was conducted to field verify all topographic features within the project study area and subsequent fieldwork findings were added to the original base mapping. 2.2 Relevant Plans and Studies The following documents were reviewed and consulted to ensure consistency with this scoping study: •South Burlington Comprehensive Plan, 2016 •Chittenden County Regional Active Transportation Plan 2016 •South Burlington Parks Access Improvement Study 2014 •Shelburne Road Corridor Study, 2013 •Chittenden County ECOS Plan 2013 •Champlain Path Feasibility Study: Charlotte to Burlington, Vermont 2004 •Spear Street Corridor Study 2004 •Champlain Parkway (draft) 2014 •PlanBTV South End (draft) 2015 •Walk Bike PlanBTV 2017 2.3 Existing Resources The following sections provide a summary assessment of existing resources to understand potential impacts for concept alternatives. Each of the resource types specified in the VTrans Project Scoping Manual are addressed within each study location below. This section describes: •Roadway Characteristics •Land Use •Natural Resources •Built Environment •Cultural Resources The data referenced was obtained from the City of South Burlington, Vermont Center for Geographic Information, the Vermont Agency of Natural Resources, and VTrans Online Map Center. 2.4 Spear Street Existing Conditions Spear Street is a Minor Arterial oriented north-south. This study covers a segment of Spear Street from the UVM George D. Aiken Forestry Sciences Laboratory at 705 Spear Street south to the Shelburne town line, a length of approximately 2.6 miles. Spear Street features several notable topographic and scenic features. Starting at the northern end of the study area, Spear Street slopes down into the Potash Brook valley, passing under the Interstate 189 overpass, then slopes upwards and travels through a forested area. South of Swift Street, Spear Street follows a ridgeline with sweeping, scenic views of Lake Champlain and the Adirondack Mountains. 2.4.1 Roadway Characteristics Spear Street is a two-lane roadway that carries two-way traffic. Refer to Table 1 for roadway characteristics of Spear Street. Additional lanes for turning traffic are provided at Swift Street, Olivia Drive, Nowland Farm Drive, and Allen Road. The typical travel lane width is 12 ft, however narrower Draft Final Chittenden County Regional Planning Commission South Burlington, VT Pedestrian and Bicycle Feasibility Study 10 travel lanes are used at some intersections. Parking is not permitted on Spear Street within the study area. Walking facilities are generally not present on Spear Street except for a short sidewalk segment on the west side starting at Deerfield Road extending approximately 350 ft northward along the edge of Overlook Park. North of Swift Street, people walk on the 3-ft shoulders. South of Swift Street, a shoulder that is approximately 5 ft wide is provided on the west side of the roadway until the sidewalk at Overlook Park. After Overlook Park at Nowland Farm Road, the shoulder becomes a bike lane to the Shelburne town line and there are no walking facilities. Conditions for bicycling vary along the length of the corridor. North of Swift Street marked shoulders are present but are too narrow (3 ft) to be considered a bicycle facility. From Swift Street to the Shelburne town line, a bike lane is provided in the southbound direction, while northbound bicycle and vehicle traffic share the same lane. At the Allen Road intersection, there are marked bike lanes for both directions on Spear Street extending approximately 490 ft from the intersection. There are also some adjacent multi-use paths that can be seen in Figure 2. Table 1: Spear Street Roadway Characteristics (source: VTrans Route Log Data) Two signalized intersections are located in the study area at Swift Street and at Allen Road. Several stop-controlled intersections are located along Spear Street in which the minor approaches are stop- controlled. 2.4.2 Land Use Land use along the Spear Street corridor consists low-density & multi-family residential development, agricultural land, a city park, a church, and open space. 2.4.3 Natural Resources Water Bodies, Wetlands, and Floodplains Potash Brook, which meanders in an east to west direction through South Burlington, crosses Spear Street between the westbound and eastbound lanes of Interstate 189. It is classified as a Priority Stream/River. A tributary of Potash Brook runs roughly parallel to Spear Street on the east side, starting at Nowland Farm Road then crossing Spear Street near Swift Street. See Figure 2. Near the northern end of the study area, there are wetlands classified as Significant in the Vermont Significant Wetland Inventory (VSWI) and as VSWI Advisory Wetlands. These features are near Potash Brook between the westbound and eastbound roadways of Interstate 189. A small VSWI significant wetland can also be found north of Pheasant Way on the west side of Spear Street. See Figure 2. Spear Street Functional classification Minor Arterial Length within study area 2.6 miles Jurisdiction Municipal Right-of-way width (feet) 62 - 68 ft * Roadway width (feet) 28 - 31 ft (up to 44 ft at some intersections) 2016 AADT** 7,267 north of Swift St.; 7,882 north of Allen Rd.; 6,674 south of Allen Rd. Posted speed limit 35 MPH *Approximate Right-of-Way **AADT= Average Annual Daily Traffic Draft Final Chittenden County Regional Planning Commission South Burlington, VT Pedestrian and Bicycle Feasibility Study 11 The study area contains a floodplain classified by the Federal Emergency Management Agency (FEMA) as a Special Flood Hazard Area. This area can be found near Potash Brook between the westbound and eastbound travel lanes of Interstate 189. See Figure 2. Agricultural Lands or Soils The study area includes Prime Agricultural Soils of Statewide Importance. See Figure 3. However, areas immediately adjacent to the street are not likely to revert to agricultural uses. Rare, Threatened, or Endangered Species There are habitat blocks on the east and west sides of Spear Street just south of Interstate 189. An endangered species was observed (most recently in 1989) just east of Spear Street near the Shelburne town line. See Figure 4. 2.4.4 Built Environment Utilities The study area features numerous overhead and below-ground utilities. Utility poles are located along the length of Spear Street with varying setbacks from the edge of the paved roadway. A water line is located parallel to the roadway for the length of the study area except between Interstate 189 and Swift Street. Several water lines connect with the water line parallel to Swift Street. A gas line is located parallel to the roadway except on the portion north of Swift Street. Several sewer lines intersect with the Swift Street corridor. See Figure 5 and Figure 6. Stormwater Management Drainage in the study area is managed by a system of ditches, culverts, catch basins, and stormwater lines. Though numerous catch basins are located in the immediate vicinity of Spear Street, only one catch basin is actually located within the paved roadway approximately 300 ft north of Pinnacle Drive. Spear Street does not feature any curbs within the study area. See Figure 7 and Figure 8. Hazardous Waste Parcels within the study containing hazardous waste are located at 1855 Spear Street, 1431 Spear Street, and 1350 Spear Street. See Figure 7 and Figure 8. Draft Final Chittenden County Regional Planning Commission South Burlington, VT Pedestrian and Bicycle Feasibility Study 12 Figure 2: Spear Street Natural Resources Draft Final Chittenden County Regional Planning Commission South Burlington, VT Pedestrian and Bicycle Feasibility Study 13 Figure 3: Spear Street Agricultural Lands or Soils Draft Final Chittenden County Regional Planning Commission South Burlington, VT Pedestrian and Bicycle Feasibility Study 14 Figure 4: Spear Street Endangered Species Draft Final Chittenden County Regional Planning Commission South Burlington, VT Pedestrian and Bicycle Feasibility Study 15 Figure 5: Spear Street Utilities (North) Draft Final Chittenden County Regional Planning Commission South Burlington, VT Pedestrian and Bicycle Feasibility Study 16 Figure 6: Spear Street Utilities (South) Draft Final Chittenden County Regional Planning Commission South Burlington, VT Pedestrian and Bicycle Feasibility Study 17 Figure 7: Spear Street Drainage (North) Draft Final Chittenden County Regional Planning Commission South Burlington, VT Pedestrian and Bicycle Feasibility Study 18 Figure 8: Spear Street Drainage (South) Draft Final Chittenden County Regional Planning Commission South Burlington, VT Pedestrian and Bicycle Feasibility Study 19 2.4.5 Cultural Resources Historic and Archeological An Archeological Resource Assessment (ARA) was not conducted as part of this study because there are not considered to be any areas of historic or pre-contact sensitivity within or adjacent to the right- of-way. Architectural The building stock located within the study area consists primarily of single-family residential development with multi-family housing located below the escarpment at various points along the roadway. Section 4(f) and 6(f) Properties Section 4(f) properties include publicly-owned park and recreation areas, publicly-owned wildlife and waterfowl refuges, and publicly- or privately-owned historic sites. Historic sites include prehistoric and historic districts and sites, buildings, structures or objects listed in, or eligible for, the National Register of Historic Places.1 Section 6(f) properties are properties acquired with Land and Water Conservation Act funds and coordinated with the Department of Interior. Usually replacement in kind is required.2 The following properties may be subject to Section 4(f) designation: •1400 Spear Street •1435 Spear Street •Overlook Park (1575 Spear Street) No properties were identified that may be subject to Section 6(f) designation. 2.5 Hinesburg Road This study includes a segment of Hinesburg Road between Williston Road/U.S. Route 2 and Kennedy Drive. Hinesburg Road is relatively level topographically. Near the southern end of the study area, there is a downward slope into the Potash Brook valley, then back upwards on the approach to Kennedy Drive. 2.5.1 Roadway Characteristics Hinesburg Road is a Principal Arterial that runs north-south. Refer to Table 2 for roadway characteristics of Hinesburg Road. Within the study area, it is signed as Vermont Route 116. Hinesburg Road is a two-lane roadway that carries two-way traffic. Refer to Table 2 for typical roadway characteristics. Additional lanes for turning traffic are provided at the Price Chopper driveway, Market Street, and Kennedy Drive. The typical cross section includes 11.5-ft travel lanes with 3- to 4-ft shoulders. Parked vehicles were noted on the northbound shoulder near Market Street during a field visit. A sidewalk is located along the west side of the roadway for the entire length of Hinesburg Road within the study area. It has a typical width of 4.5 ft and is offset from the roadway by a 5-ft grass buffer. There is a sidewalk on the east side of the roadway starting at Kennedy Drive and extending northward to the 1 FHWA Section 4(f) Tutorial: http://www.environment.fhwa.dot.gov/section4f/properties.aspx. Accessed February 2018. 2 Section 6(f) Land and Water Conservation Act. http://www.fhwa.dot.gov/wadiv/envir/section6f.cfm. Accessed February 2018. Draft Final Chittenden County Regional Planning Commission South Burlington, VT Pedestrian and Bicycle Feasibility Study 43 3.0 Concept Alternatives Analysis The following sections provide descriptions and comparisons for each conceptual alternative including an analysis, evaluation, and selection of the preferred concept alternative with an evaluation matrix and opinion of probable construction costs. 3.1 Spear Street 3.1.1 Evaluation of Concept Alternatives Alternative 1: Bike Lanes Alternative 1 envisions improvements to Spear Street that could be implemented in the short- to medium-term as part of a corridor repaving and/or restriping project with minor pavement widening between the UVM George D. Aiken Forestry Sciences Laboratory and Swift Street. It features bike lanes along the entire length of Spear Street within the study area. Alternative 1 proposes a bike facility between the UVM George D. Aiken Forestry Sciences Laboratory and Swift Street where there currently is not one. From Swift Street to the Shelburne town line, it adds a bike facility in the northbound direction where currently there is a bike lane only in the southbound direction. A typical cross-section within the study area corridor is shown in Figure 24. Travel lanes would be narrowed to a typical width of 10 ft and the bike lanes would be at least 5 ft wide. From the UVM George D. Aiken Forestry Sciences Laboratory to the vicinity of Songbird Road, implementing this cross section requires widening the roadway from a typical width of 27 ft to a typical width of 31 ft. From Songbird Road to Swift Street, the alternative can be implemented within the existing roadway width. From Swift Street to the Shelburne town line, the proposed cross section can be implemented without widening the existing roadway. However, the quality of the pavement in this segment is degraded and therefore it is recommended that the improvements be implemented in conjunction with repaving. Refer to the Appendix for conceptual design roll plan for all recommendations. Alternative 1 includes the following spot recommendations: •Upgrade existing crosswalks and curb ramps to meet ADA standards; •Provide a bicycle jughandle at the northern end of the corridor at the UVM George D. Aiken Forestry Sciences Laboratory driveway to allow northbound bicyclists to position themselves to access the South Burlington Rec Path (Figure 25); Figure 24: Spear Street Alternative I Cross Section Figure 25: Proposed Jughandle Draft Final Chittenden County Regional Planning Commission South Burlington, VT Pedestrian and Bicycle Feasibility Study 44 •Maintain the bike lanes on the approaches to the signalized intersection at Swift Street and Spear Street, and provide dashed bike lanes through the intersection to assist with lateral positioning (Figure 26); •Loam and seed at the signalized intersection at Swift Street and Spear Street as a natural method to tighten the radius of the western corner of the intersection (Figure 26); and •Maintain the bike lanes at the unsignalized intersections at Pinnacle Drive and Nowland Farm Drive where the road widens to accommodate a left turn lane (Figure 27). Figure 26: Proposed Swift Street Intersection Figure 27: Proposed Nowland Farm Drive Intersection Draft Final Chittenden County Regional Planning Commission South Burlington, VT Pedestrian and Bicycle Feasibility Study 45 Alternative 2: Shared Use Path and Bike Lanes Alternative 2 envisions improvements that can be implemented as part of a longer-term reconstruction of the corridor and could be divided into phases with Swift Street as the dividing line. Typical cross- sections within the study area corridor are shown in Figure 28. Starting at the UVM George D. Aiken Forestry Sciences Laboratory driveway, a shared use path with a typical width of 8 ft is proposed on the west side of Spear Street. The roadway is narrowed to provide 10-ft travel lanes in either direction, 1-ft shoulders, and a grass buffer with a typical width of 3 ft is provided between the roadway and shared use path. At the intersection of Swift Street, the shared use path would end and bicyclists in the southbound direction would be redirected onto the bike lanes on the roadway. In the northbound direction, a jughandle is proposed to transition bicycles to the west side of Spear Street to access the shared use path north of Swift Street. Bike lanes are proposed on the roadway south of Swift Street in a typical cross section that includes two 10-ft travel lanes and two 5.5- ft bike lanes. This cross section continues to the Shelburne town line and connects to existing bike lanes on Spear Street in Shelburne. Refer to the Appendix for conceptual design roll plan for all recommendations. Alternative 2 includes the following spot recommendations: •Upgrade existing crosswalks and curb ramps to meet ADA standards; •Provide a crosswalk at Songbird Road for pedestrians and bicyclists to connect to the existing shared use path on Songbird Road via the existing curb ramp (Figure 29); •Reconstruct the Swift Street intersection with smaller curb radii to reduce motorist turning radii and speeds to calm traffic. Add pedestrian signals and a Figure 28: Spear Street Alternative 2 Cross Sections Figure 29: Proposed Crosswalk at Songbird Road Draft Final Chittenden County Regional Planning Commission South Burlington, VT Pedestrian and Bicycle Feasibility Study 46 transition point between the proposed shared use path and existing shared use path on Swift Street (Figure 30); •At the signalized intersections at Swift Street and Spear Street, transition bicyclists between the shared use path and the bike lanes south of Swift Street. Provide a jughandle to assist the northbound transition from bike lane to shared use path for bicyclists (Figure 30); and •At the unsignalized intersections at Pinnacle Drive and Nowland Farm Drive where the road widens to accommodate a left turn lane, maintain the bike lanes. Alternative 2 provides a high-comfort pedestrian and bicycle facility from UVM George D. Aiken Forestry Sciences Laboratory to Swift Street in the form of a shared use path and fills in a gap in the recreational path network. Further evaluation is needed to determine if the slope in the vicinity of the I- 189 westbound overpass is compliant with accessibility standards. South of Swift Street, a high-comfort north-south bicycle route parallel to Spear Street is planned as part of new development to the east of Spear Street. 3.1.2 Preferred Concept Alternative 3.1.3 Opinion of Probable Construction Costs The opinion of probable construction costs for Spear Street Alternative 1 is $636,000 and Alternative 2 is $468,000. The cost estimates differ primarily due to the varying design configurations north of Swift Street, pavement widening for bike lanes, including a full resurfacing of the street in Alternative 1 or the shared use path in Alternative 2. For the portion south of Swift Street, costs for the two alternatives are equal. The cost estimate was developed from the concept alternative plans and account for the anticipated construction costs which include engineering, construction, construction administration, and a 20% contingency. The cost estimate does not include potential environmental permitting, easements, or property acquisition. Figure 30: Proposed Swift Street Intersection Draft Final Chittenden County Regional Planning Commission South Burlington, VT Pedestrian and Bicycle Feasibility Study 47 3.1.4 Evaluation Matrix All of the anticipated costs, resource impacts, and permit requirements for Spear Street Alternative 1 and Alternative 2 have been summarized in the evaluation matrix below in Table 5: Spear Street Alternatives Comparison Matrix. Draft Final Chittenden County Regional Planning Commission South Burlington, VT Pedestrian and Bicycle Feasibility Study 48 Table 5: Spear Street Alternatives Comparison Matrix Draft Final Chittenden County Regional Planning Commission South Burlington, VT Pedestrian and Bicycle Feasibility Study APPENDICES W W W W W WWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWW WWWWWWD D DD DD DDD D D DDD DDD D DDDDDD DDDDSHEET NAME SHEET NUMBER DRAWING NUMBER DATE REV 1 -REV. 2 REV. 3 - - CHECKED: PREPARED: OFDRAFT/NOT FOR CONSTRUCTION DESIGN:CONT. ON SHEET 2SHEET NAME SHEET NUMBER DRAWING NUMBER DATE REV 1 -REV. 2 REV. 3 - - CHECKED: PREPARED: OFDRAFT/NOT FOR CONSTRUCTION DESIGN: SPEAR STREET LOOKING SOUTH SECTION CONCEPT 2 20' ROADWAY 3' BUFFER 8' SHARED USE PATH S E D SPEAR STREETMULTIMODAL SCOPING STUDYSOUTH BURLINGTON, VTCONCEPTUAL ALT 2: SHARED USE PATH AND SIDEWALK APRIL 2019 AH WH WH WWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWW W WWWWWWD DDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDSSSSSSSSSSSSSSSSSSSSSSSSSSSSSHEET NAME SHEET NUMBER DRAWING NUMBER DATE REV 1 -REV. 2 REV. 3 - - CHECKED: PREPARED: OFDRAFT/NOT FOR CONSTRUCTION DESIGN:CONT. ON SHEET 1CONT. ON SHEET 3SPEAR STREET LOOKING SOUTH SECTION CONCEPT 2 20' ROADWAY 3' BUFFER 8' SHARED USE PATH S E D SPEAR STREETMULTIMODAL SCOPING STUDYSOUTH BURLINGTON, VTCONCEPTUAL ALT 2: SHARED USE PATH AND SIDEWALK SPEAR STREET LOOKING SOUTH SECTION CONCEPT 2 APRIL 2019 AH WH WH 20' ROADWAY 5.5' BIKE 5.5' BIKE WWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSHEET NAME SHEET NUMBER DRAWING NUMBER DATE REV 1 -REV. 2 REV. 3 - - CHECKED: PREPARED: OFDRAFT/NOT FOR CONSTRUCTION DESIGN:CONT. ON SHEET 2CONT. ON SHEET 4SPEAR STREET LOOKING SOUTH SECTION CONCEPT 2 S E D SPEAR STREETMULTIMODAL SCOPING STUDYSOUTH BURLINGTON, VTCONCEPTUAL ALT 2: SHARED USE PATH AND SIDEWALK APRIL 2019 AH WH WH 20' ROADWAY 5.5' BIKE 5.5' BIKE WWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWDDDDDDDDDDDDDDDDDDDDDDDDD DDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDS SSSSSSSSSSSSSSSSSSSEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEE SHEET NAME SHEET NUMBER DRAWING NUMBER DATE REV 1 -REV. 2 REV. 3 - - CHECKED: PREPARED: OFDRAFT/NOT FOR CONSTRUCTION DESIGN:CONT. ON SHEET 3S E D SPEAR STREET LOOKING SOUTH SECTION CONCEPT 2 20' ROADWAY 5.5' BIKE 5.5' BIKE SPEAR STREETMULTIMODAL SCOPING STUDYSOUTH BURLINGTON, VTCONCEPTUAL ALT 2: SHARED USE PATH AND SIDEWALK APRIL 2019 AH WH WH Chittenden County Regional Planning Commission South Burlington, VT Pedestrian and Bicycle Feasibility Study APPENDIX C – Construction Cost Estimates Prepared By: Toole Design Group Date: July 2018 Alternative 2 - Preferred DESCRIPTION QTY UNIT UNIT PRICE AMOUNT Clearing and Grubbing 1 Acre $33,800.00 $33,800 Unclassified Excavation 2500 CY $20.50 $51,300 Excavation of Surfaces and Pavements 400 CY $22.00 $8,800 Subbase of Gravel 1100 CY $25.00 $27,500 Subbase Sand Borrow 600 CY $20.00 $12,000 Vertical Granite Curb 300 LF $36.00 $10,800 Superpave Bituminous Concrete Pavement 400 TON $77.00 $30,800 Accessible Ramps 5 EA $3,300.00 $16,500 Detectable Warning Surface 50 SF $46.00 $2,300 Pavement Markings 1 LS $34,162.00 $34,162 Traffic Signs & Posts 7 EA $170.00 $1,190 Loam & Seed 1500 SY $15.00 $1,190 Annual Maintenance 3800 LF $0.30 $1,140 Erosion Control 1 EA $3,661.94 $3,662 Traffic Controls (3%)1 LS $6,944.46 $6,944 Mobilization (3%)1 LS $6,944.46 $6,944 SUBTOTAL = $250,000 CONTINGENCY AND CONSTRUCTION ENGINEERING (20%) = $50,000 TOTAL = $300,000.00 Preliminary Opinion of Probable Construction Spear Street | South Burlington, VT Alternative 2 North - Shared Path City of South Burlington Grant Request Form Prior to applying for a grant please complete this form and submit to Deputy City Manager. Please submit at least two weeks prior to City Council approval meeting. Extenuating circumstances which do not permit two weeks notice should be brought to the attention of the Deputy City Manager as soon as possible. Please attach actual grant application form – either blank or completed Ashley Parker, Project Manager 11/16/2020 Name and title of person completing this form (Project Manager) Date 1.Name/title of grant and submittal deadline date: Fall 2020 VTrans Transportation Alternatives Grant Program -Design/Construction; Deadline: November 27, 2020; 1:00 PM 2.What specifically is the grant’s purpose? To fund 80% of the design/construction of an approximately 3,500 foot long shared use path connection along Spear Street, between the UVM Forestry Building and Swift Street. This project will also include the realignment of the Spear and Swift intersection. The project is focused on created a safe, off-road route for users, while also creating a smoother transition through the Swift Street intersection. This is a gap in the City’s infrastructure, that once filled, will provide connection to the City’s downtown, local parks, schools, and businesses. 3.What does the grant fund and not fund (be specific)? It will fund up to 80% of design and construction costs. 4.Total Project Cost: a.Amount of grant request: $300,000 b.Is there a City match required, how much and in what fiscal year(s)? There is a 20% match required. Staff are proposing more than this match in currently allocated Penny for Path and Recreation Impact Fees. The full amount of the proposed match is $350,000. If the City is awarded the grant, these funds would be spent between FY21 – FY25. c.Are there other grants “tied into” or being used as a match for this grant of which are matching funds for this grant? Not at this time. 5.From what budget line will match be paid, and is there unencumbered money to pay it? The match will be paid from the Penny for Paths fund that will be collected for the purposes of City bicycle and pedestrian infrastructure improvements. Monies will also be utilized from Recreation Impact Fees. These allocations are outlined in the draft Bike/Ped Improvement CIP. 6.Is there a cost to the city upon grant conclusion, and if yes, please describe? The City will be required to own and maintain the shared use path. 7.Is grant for stand alone project, and if no, how does grant fit into another project (describe in some detail)? This grant is for a stand-alone design/construction project. The infrastructure is a continuation of the City’s larger bicycle and pedestrian network, and closes a 3,500 foot long gap on Spear Street between the conclusion of a shared use path at the UVM Forestry Building and Swift Street. 8.Length of grant - will the grant cross fiscal year(s)? It is likely to cross into FY 2022, FY23, FY24, and possibly into FY25. 9.Who will apply for grant (name/title)? Ashley Parker, City Project Manager 10.How much time will it take to complete grant application form? 16 hours plus review and input by other staff and members from the Bicycle & Pedestrian Committee. 11.How likely is it that we will receive grant? Unclear 12.Who will manage (project manager) grant and grant paperwork if approved (if different person than who is filling out this form), what are any grant compliance requirements, how much time will this take and how is that time available? Are there funds available in the grant to pay for our administrative costs? Can in-kind service be used as part of the City match? Ashley Parker, Justin Rabidoux and Martha Machar will manage the grant and the involved paperwork. About 10% of the grant funds can be used to cover the costs for Project Administration, which includes management of the project by an identified Municipal Project Manager, which will likely be Ashley Parker. It is expected that the administration of the grant and the project management will be rolled into the project manager’s existing work load. If the project runs smoothly, it could be ready for construction in FY25. Staff spending time on this project cannot use their time as part of an in-kind match. 13.Describe grant payment process – method of cash flow: Reimbursement for expenditures made. 14.Should a Council-appointed Committee, Board, or Commission review this request? If yes, please update status: Yes, the Bicycle & Pedestrian Committee supports this request and is assisting in the preparation of the grant request paperwork. 15.In terms of priority, with 5 being highest and 1 being lowest, please rate this grant in terms of how it fits into your primary mission as approved by City Council and current projects to complete that mission: This project has been expressed as a strong interest on the part of the City and fits into the City’s interest in being a walkable and bikeable City. ___________________________________ _______________________________ Reviewed by Deputy City Manager, Date If approved, grant money will be in this fund ____________________________________ _______________________________ Approved by City Manager, Date Not Approved By City Manager, Date ___________________________________________ ______________________________________ Approved By City Council, Date Not Approved By City Council, Date 2/17/11 Procedure Regarding Grant Request Form 1)No City of South Burlington staff member or volunteer shall apply for a grant without completing and receiving approval of the attached Form. 2)All Form questions must be answered – if you need assistance on financial questions please contact the Deputy City Manager (846-4112). 3)As a rule the Form needs to be submitted to the Deputy City Manager at least two (2) weeks before the City Council Meeting where the application will be reviewed. Exceptions can be made especially when the funding source(s) do not provide sufficient lead time 4)Attach any supporting documentation to the Form. 5)Deputy City Manager will review Form for accuracy and completeness – Deputy City Manager does not approve or reject application. 6)After being reviewed if the Form is complete the Deputy City Manager will submit form to City Manager for approval or rejection. 7)City Manager may request meeting with applicant for clarification. 8)City Manager will determine whether to approve or reject the application and have the project manager informed of the decision. Project manager can request a meeting with City Manager prior to Form being reviewed by Council. 9)Whether Form is approved or rejected by City Manager the Form will be reviewed by the City Council. Project manager will be given the opportunity to discuss Form with Council. 10)Council will make final decision as to whether to approve or reject grant submission. Council approval of grant submission also signifies approval and acceptance of the grant unless there is a significant change in grant terms. If there is a significant change in grant terms the issue of whether or not to accept the grant will be brought before Council for consideration. 11)If Council approves Form the project manager will be expected to use his/her Form responses to guide the actual grant application. 12)Project manager will update Deputy City Manager in writing as to grant writing, submittal, approval, and implementation progress. 13)If grant is accepted by granting authority project manager will submit to Deputy City Manager and Finance Officer a monthly progress report on grant implementation and financials – upon request of project manager report time frame can be modified by Deputy City Manager based on actual grant conditions. 14)Finance Officer will maintain a spread sheet of all grants that tracks grant progress related to financials. 15)Grant spread sheet will be included in yearly Budget Book. 4/4/11 TO: Kevin Dorn, City Manager FROM: Ilona Blanchard, Community Development Director CC: Justin Rabidoux, Public Works Director Al Reed, IT Systems Administrator SUBJECT: Authorize the City Manager to negotiate and execute a 20-year lease for dark fiber with First Light based on results of a competitive bid DATE: November 12, 2020 BACKGROUND: The South Burlington uses dark fiber to secure data across sites and to provide Information Technology (IT) related services between buildings, particularly with respect to communication and information storage and access. In anticipation of the move to 180 Market Street, the City issued a request for proposals (RFP) for a dark fiber lease (attached) on September 12. Dark fiber is generally leased from telecommunication companies unless it is owned by entities (at the moment cost prohibitive). As the lease term is longer than five years, a competitive request for proposals (RFP) was issued. This lease will link 180 Market Street to 575 Dorset Street and 19 Gregory Drive. A RFP notice was sent to known providers and advertised on Business to Business – the State of Vermont bid system. In addition to several telecommunication service providers, two bid advertising firms also requested copies of the RFP. The City received three proposals, from First Light, Comcast and Consolidated. All vendors responded with a variety of pricing offers & terms. The proposal from was found to be First Light the most responsive proposal with respect to pricing for all options, including at the month-to-month, ten-year term with five-year renewal, and 20-year term. The 20-year term from First Light is the most economical for the Background, Continued, Page 2 IT infrastructure service, representing $125,595 in savings over the life of the lease for the 20-year option versus month to month. The City currently contracts with First Light for dark fiber and First Light has provided excellent service in the past including in repair situations. RECOMMENDATION: Authorize the City Manager to negotiate and execute a contract to lease dark fiber for up to 20 years. Funding for a 20-year lease, if the lease is authorized, would be from the balance sheet in the amount of $51,645, to be repaid from a General Fund budget line in the amount of $8,862 (the month to month payment times 12). The balance sheet would be paid off in six years. ATTACHMENTS: •Dark Fiber Request for Proposals ADDITIONAL CONSIDERATION REQUEST FOR PROPOSALS DARK FIBER Project: Dark Fiber Deadline: Tuesday, October 6, 2020, 2 PM Proposals, subject to the Terms and Conditions of this REQUEST FOR PROPOSAL and other contract provisions, will be received by the Community Development Director at City Hall, 575 Dorset Street, South Burlington, VT, before the closing time and date shown above. Proposals must be provided via e-mail, addressed to iblanchard@SouthBurlingtonVT.gov and have “Sealed Proposals – Dark Fiber” with the closing date and company name in the subject line. Proposals may be withdrawn at any time prior to the official opening. Proposals may not be altered, amended, or withdrawn after the official opening without the recommendation and approval of the City Manager. The undersigned agrees if the proposal/bid is accepted, to furnish any and all items upon which prices are offered, at the price(s) and upon the terms and conditions contained in the specifications. The period for acceptance of this proposal shall be ninety calendar days. BY SIGNING BELOW, YOU SIGNIFY THAT YOU HAVE READ THE ENTIRE DOCUMENT AND AGREE TO THE TERMS AND CONDITIONS THEREIN. Company Name and Address Company’s Authorized Agent Signature Date Federal ID Number (TIN) or SSN and Name Name and Title (Typed or Printed) Telephone No. Email address: 2 Contents 1.INTRODUCTION ............................................................................................................................. 2 2.PROJECT ........................................................................................................................................ 2 2.1 Project Scope ............................................................................................................................ 2 2.2 Special Conditions ..................................................................................................................... 3 4.PROPOSAL ......................................................................................................................................... 3 4.1 Submittal ................................................................................................................................... 3 4.2 Evaluation.................................................................................................................................. 4 4.3 Contents .................................................................................................................................... 4 4.4 Format ....................................................................................................................................... 5 5.SCHEDULE ......................................................................................................................................... 5 6.QUESTIONS ....................................................................................................................................... 5 7. GENERAL CONDITIONS ..................................................................................................................... 5 7.01 Non-Binding .............................................................................................................................. 6 7.02 Irregularities .............................................................................................................................. 6 7.03 Rejection of Proposal ................................................................................................................ 7 7.04 Failure to Execute the Agreement ............................................................................................ 7 8.EXHIBITS ............................................................................................................................................ 7 Exhibit A ................................................................................................................................................ 8 Exhibit B ................................................................................................................................................ 9 Exhibit C .............................................................................................................................................. 10 1.INTRODUCTION The City of South Burlington is requesting Proposals from interested and qualified Firms (Proposers) to install and maintain Dark Fiber/Internet Circuits (Project). 2.PROJECT The Project consists of installing and maintaining dark fiber for the City to lease for ten to 20 years that connects three municipally owned server room locations in South Burlington. The City owns conduit along Market Street. 2.1 Project Scope Install standard 2-strand dark fiber (direct, unlit, non-routed segments/strands of single mode fiber) to interconnect municipally owned server rooms. 3 Fiber will make the following server room connections: A) Circuit #1: 575 Dorset Street (current location of City Hall and Fire Station #1) and 180 Market Street (new City Hall); and B) Circuit #2: 180 Market Street (new City Hall) and 19 Gregory Drive (Police Department). Fiber may be jumpered at ay distribution point as necessary, but will not connect to any routing, terminating, re-transmitting, or other electronic monitor equipment. Lease contract term will be for ten years with two additional five-year terms, renewable at the city’s option. Structure lease costs as up front upon provision of fiber or annual. City will purchase equipment to light the fiber pairs. Demark at 19 Gregory Drive is the server room via the utility room (existing conduit from Shunpike Road). 575 Dorset Street has conduit under Dorset to the east side of Dorset that daylights that provides a path to the building, routing would occur through ceiling; a conduit exists now. 180 Market Street has conduit to Market Street from telecom demark (see attached Exhibit A – site plan). 2.2 Special Conditions Special Conditions for this project are: • Fiber shall be installed by first week in May of 2021. • The City owns conduit on Market Street. Fiber in Market Street conduit shall be installed in innerduct or other divider that preserves the capacity for a minimum of two other users within the conduit. At the conclusion of the lease, fiber shall be removed from the conduit. 4. PROPOSAL 4.1 Submittal Proposals shall be submitted to the City by the date and time shown on the cover a .pdf. The City may follow up with questions or interviews, or accept a proposal as provided. Proposals must be received in the City Hall before the date and time shown in the Selection Process Schedule. Respondents for this Project shall submit a Proposal in accordance with the following instructions: 1. Provide all information requested by this RFP. 2. Provide information as it pertains to your firm. When referencing projects that were joint ventures, indicate such and explain your firm’s role in the project. 3. The Proposal should be well organized and as concise and complete as possible while still providing the requested information. Non-requested information and lengthy responses are discouraged. 4 4.Information you believe is relevant to the selection of your firm for this Project but not requested by the RFQ may be submitted as an appendix to the Proposal. 5.Due to COVID-19, provide the Proposal in PDF format in an e-mail to iblanchard@SouthBurlingtonVT.gov with the subject line “Sealed Bid - Dark Fiber” the date and your firm’s name by the date and prior to the time indicated on the cover. PDF submittals will not be opened until the due date and time. If you do not receive confirmation of receipt, please e-mail or call. There will be no formal opening. All communications concerning the selection process and questions related to the RFP shall be directed to Ilona Blanchard, iblanchard@SouthBurlingtonVT.gov. In e-mail communications, place the name of the Project in the subject line. All proposals upon submission become the property of the City of South Burlington. The expense of preparing and submitting a proposal is the sole responsibility of the submitter. 4.2 Evaluation Proposals responsive to the needs of the City shall be evaluated on the basis of the following: Price ........................................... 75% Demonstrated Experience.......... 25% During evaluation, the City of South Burlington reserves the right to request additional information to assist in the evaluation of the proposal. 4.3 Contents The Vendor is to make a proposal which presents an understanding of the work to be performed. The proposal should demonstrate and provide evidence that the Vendor has the capabilities, professional expertise, and experience to provide the necessary services as described in this RFP. The Vendor shall ensure that all information required herein is submitted with the proposal. Failure to provide all information, inaccuracy or misstatement may be sufficient cause for rejection of the proposal. A.Cover Sheet A completed Proposal Cover Sheet which is the first page of this RFP signed by a person with the corporate authority to enter into any contract which results from the RFP. B.Pricing Lease for a firm term of ten years and two five-year additional terms to be renewed at the City’s option, as an upfront payment and as an annual payment. Price shall be inclusive of all lease costs including all maintenance. Costs to light up fiber shall not be included. City dark fiber may be run in the Market Street conduit by the selected vendor free of charge. Pricing shall be provided for each circuit separately and combined. C.Schedule and Implementation Proposed construction schedule. D.Services Proposed a.Implementation plan; b.Specification sheets for proposed materials; 5 c.Service statement regarding maintenance including the mean time to repair guarantee. E.Exceptions/Clarifications Any exceptions or clarifications to the RFP/sample contract terms must be listed on an item-by- item basis. If there are no exceptions or clarifications, the Proposer must expressly state that no exceptions are taken or clarifications to be made. F.References Provide contact information for three (3) customers with whom you have provided similar services within the past two (2) years. These references should be able to confirm the Vendor’s ability to install and maintain fiber facilities. G.Affidavit. Attach scan of completed debarment and non-collusion affidavit. Original to be provided for final contract. 4.4 Format Provide one digital copy of qualifications in a single PDF format. No other format will be opened. PDF’s shall be no larger than 19 MB. 5.SCHEDULE (dates subject to change) Advertised Monday, September 14, 2020 Pre-submittal Meeting Wednesday, September 16, 2 PM, 2020 Last day to submit questions COB Tuesday, September 28, 2020 Proposals due date and time 2PM, October 6, 2020 Contract Award and Signature October – November 2020 Service in place May 8, 2021 6.QUESTIONS All questions regarding this RFP must be submitted in writing by e-mail to the Ilona Blanchard, iblanchard@southburlingtonvt.gov no later than the last day indicated above. 7.GENERAL CONDITIONS The selected contractor shall adhere to the schedule as laid out in this request or modified by the contract, or in writing by both parties. After opening, a respondent may not change any provision of a qualification, bid or proposal in a manner prejudicial to the interests of the Owner or fair competition. Minor informalities may be waived or the applicant may be allowed to correct them at the discretion of the City. Exceptions to the Contract shall be specified at the time of the proposal submittal. A failure to specify exceptions will be deemed an acceptance of the Contract’s terms and conditions. Should the City 6 choose to negotiate, the City may consider any such exceptions but shall not be bound by any such exceptions. A contract containing standard clauses has been attached for your information. City may opt to use the City’s contract or the Contractor’s standard contract, but will not accept contractual clauses contrary to the City’s standard contract. All plans, schematic proposals, various design alternatives, specifications and other documents resulting from this contract shall become the property of the City. The City retains the right to approve all project team members and to require alternatives be proposed for the team if an individual or sub is not approved. The selection of a vendor shall be made without regard to race, color, sex, age, religion, familial status, sexual orientation, gender identity, national origin, physical or mental condition, HIV status, military service, or political affiliation. The City of South Burlington is an Equal Opportunity Employer and encourages proposals from qualified minority and woman owned businesses. Vendors shall comply with all applicable federal, state and local laws and regulations in the performance of service. If the type of work is typically performed by someone whose profession must be licensed, then the vendor must be licensed in the State of Vermont. Materials associated with this invitation and any responses are subject to the terms of the Vermont Access to Public Records Act (1 V.S.A. Chapter 5, Subchapter 3) and all rules, regulations and interpretations resulting from, and any other applicable rules, regulations or judicial decisions regarding access to the records of government. Only particular sections or pages which are so marked and separated from the other pages and sections of the proposal and accompanied by a convincing legal justification regarding the exemption from release of the material consistent with Section 316 of Title 1 within a separate sealed envelope marked “CONFIDENTIAL” will be considered for exemption at the sole discretion of the City. The City reserves the right to reject any or all responses to the RFP, to contract with the respondent(s) best suited for the interests of the City of South Burlington, to reissue the RFP or to issue a follow-up RFP. 7.01 Non-Binding This RFP and/or the interview process, shall in no way be deemed to create a binding contract or agreement of any kind between the City and the Proposers. This solicitation in no way obligates the City of South Burlington to contract with any qualified respondent. 7.02 Irregularities The City reserve the right to reject any or all responses, to cancel the Project, to alter the selection process in any way, to postpone the selection process for its own convenience at any time, and to waive any defects in a response. 7 7.03 Rejection of Proposal The City may reject any or all proposals and may waive any immaterial deviation in a proposal. The City’s waiver of an immaterial defect shall in no way modify the RFP documents or excuse the Proposer from full compliance with the specifications if awarded the contract. 7.04 Failure to Execute the Agreement Failure to execute the agreement within the timeframe identified in the Project Schedule shall be sufficient cause for voiding the award. Failure to comply with other requirements within the set time shall constitute failure to execute the agreement. If the selected Proposer refuses or fails to execute the contract, the City may award the contract to the next qualified, highest-ranked Proposer. 8.EXHIBITS The following documents are a part of this RFP and contain Project specific information and/or conditions related to this Project. A.180 Market Street Site Plan B.Standard Contract – Sample C.Vermont Debarment and Non-Collusion Affidavit 1 LEASE AGREEMENT – UNDERWOOD, 4-ACRES AG LAND STATEMENT OF INTENTION: Common Roots, Inc. is a non-profit established in 2009 to bring food education and food access to South Burlington. Deepening the health of our community is centered in both the mission of Common Roots, the South Burlington Park and Recreation Department and our City as a whole. The Underwood property 4-acres of agricultural land supports the programs Common Roots provides to the city. Common Roots will provide a minimum of $20,000 in organic produce to the South Burlington Food Shelf annually; though this contribution is likely to exceed the promised amount in optimal growing seasons. Common Roots will engage in collaborative partnership with the Recreation and Parks Department to provide programming if/when the community gardens are established and realized at the Underwood Site. Recreation and Parks acknowledges that encouraging sustainable agriculture and local food sourcing are part of the City’s comprehensive plan, and that Common Roots’ planning fits into supporting this initiative and appreciates its good work. THIS LEASE AGREEMENT (“Agreement”), made this ____ day of __________, 2020, is by and between COMMON ROOTS, INC., a Vermont nonprofit corporation with a place of business in South Burlington, Vermont, as lessee (“Common Roots”), and CITY OF SOUTH BURLINGTON, VERMONT, a municipal corporation, as lessor (“City”). WITNESSETH: In consideration of the mutual promises, covenants, rent, agreements and conditions contained in this Lease Agreement, the City agrees to lease to Common Roots 4-acres of the Underwood Integrated land management property in South Burlington described below: 1.Leased Premises. The City is the owner of land located at Spear and Nowland Farm Drive in the City of South Burlington, Vermont, comprised of 67 acres and known as the Underwood Property. This property is currently unimproved other than a trail system through the property and 4 acres of agricultural use on prime soils improved by Common Roots since 2015. To date, Common Roots has made the following investments on the parcel to include: brush hogging, chisel plowing, deep plowing, $2,000 of mineral improvement, more than 5 successions of cover cropping and limited growing. 2 The City hereby leases to Common Roots the 4-acre portion designated as agricultural soil. The Leased Premises are shown Exhibit A attached hereto and incorporated herein. 2. Suitability of Leased Premises. Common Roots acknowledges that it has reviewed the Leased Premises and hereby accepts same in “AS IS” condition and that the City expressly disclaims any warranty or representation with regard to the condition, safety, security, or suitability of the Leased Premises. 2. Term. The term of this Lease shall be for twenty-five (25) years commencing with the date of execution of this Agreement (the “Commencement Date”). If Common Roots ceases substantial use of the Leased Premises for agricultural purposes for a calendar year, the lease shall expire, provided the substantial agricultural use is not resumed within the calendar year after the City gives written notice of termination. 3. Rent. Common Roots covenants and agrees to pay the City, beginning on the Commencement Date, and continuing through the initial Lease Term, land lease at a rate of one dollar ($1.00) per year. Common Roots has prepaid the rent for the entire term and City acknowledges that it has received and accepted payment. 4. Financial Responsibilities. Common Roots shall pay all costs of soil improvements and tilling on the Leased Premises. The City shall cause a well to be drilled and a pumping facility to be constructed at its sole expense. Water from the well shall be shared between the Common Roots and the City, but Common Roots will have the first priority to use the resulting water. The City acknowledges that no property taxes are due or shall become due to the City on the Leased premises. 5. Use of the 4 Agricultural Acres. Common Roots shall use the Leased Premises for agricultural purposes and to fulfil its sustainability plan and for no other purpose. This includes utilizing the Leased Premises as a teaching space and for running programs in coordination with the Recreation and Parks Department to educate food insecure members of the community as identified through the school system and other social service agencies. 3 The Leased Premises shall not be used for any illegal purpose, nor in violation of any valid regulation of any governmental body, nor in any manner to create nuisance or trespass, nor in any manner to invalidate the insurance or increase the rate of insurance on the land. 6.Upkeep of the Agricultural Land. Common Roots shall keep this Leased Premises tidy and accessible for necessary City maintenance. If Common Roots decides not to grow agricultural products on this parcel, it shall revert to the City and this Lease shall be terminated. 7. Default, Remedies, Termination. If Common Roots fails to perform its obligations to maintain the Leased Premises, the City is authorized to perform necessary tasks to manage this parcel, and upon billing to Common Roots by the City, Common Roots shall reimburse the City for the costs of such tasks. It is expressly agreed that either party, at its option and in its sole discretion, may terminate this Lease Agreement with 6 months advance notice to the other party. Upon the expiration of or prior termination of this Lease, Common Roots shall remove all of its property from the Leased Premises and surrender the Premises to the City in as good order and condition as they were upon the Commencement Date, provided that Common Roots’ improvements to the land become the property of the City. Any property left on the premises after the expiration or other termination of this Lease may be disposed of by the City in any manner. 7. Site Improvements. Other than using the Leased Premises for agricultural purposes, Common Roots shall not make any changes, alteration, additions, or improvements to the Leased Premises without the written consent of the City, which consent shall not unreasonably be withheld, provided the alterations are reasonably related to agricultural purposes and mesh with the overall fit and feel of the property as it aligns with the adopted master plan for the parcel. Site improvements will only be considered if they do not impede park patron experience and do not disturb the view corridors or deter from the pristine nature of the parcel. 8. Force Majeure. During the Lease Term, Common Roots and the City shall not be required to perform any term, condition, or covenant in this Agreement so long as such performance is delayed or prevented by extended and unusual inclement weather, fire, explosion, casualties or accidents, failure of transportation facilities, acts of God, epidemics, cyclones, floods, drought, or by reason 4 of war, declared or undeclared revolution, civil commotion or strife, acts of public enemies, blockade or embargo, or by reason of any new law, proclamation, regulation, ordinance or demand by any government authority, inability to procure land repairs for which there is no suitable replacement, failure to obtain, after exercising reasonably diligent efforts, necessary governmental permits, authorizations and approvals and any other cause not reasonably within the control of Common Roots or the City and which, even with the exercise of due diligence, Common Roots or the City Roots is unable, wholly or in part to prevent or overcome (collectively, a “Force Majeure”). 9. Insurance. Common Roots, at its own cost and expense, shall maintain Commercial General Liability in an amount not less than One Million Dollars and Zero Cents ($1,000,000.00) per occurrence and Two Million Dollars and Zero Cents ($2,000,000.00) in the aggregate along with a Commercial Umbrella/Excess policy of at least One Million Dollars and Zero Cents ($1,000,000.00). These policies which shall include standard extended coverage endorsements. Upon demand by the City, Common Roots shall deliver to the City certificates of such insurance coverage evidencing that such coverage is actually in effect and shall remain in effect for the Lease Term. Common Roots shall be responsible for maintaining any and all insurance upon its property in and upon the Leased Premises and the value of any Common Roots improvements to the Leased Premises, and the City shall not be held responsible for any damage thereto. All policies required to be carried by Common Roots under this section shall be primary and non-contributory and shall list the City as an additional insured and include a clause or endorsement whereby such party’s insurer waives all right of subrogation, and all rights based upon an assignment from its insured, against the other party, its board members, elected and appointed officials, directors, managers, employees, agents, licensees and invitees, except in the case of willful or wanton misconduct by either the City or Common Roots; this provision shall not release either party from liability for any damage caused by such party which exceeds such insurance coverage or which is not reimbursable by the City’s or Common Roots’ insurer. 10. Quiet Enjoyment. The City agrees that Common Roots shall peaceably and quietly have, hold, occupy and enjoy the Leased Premises for the Lease Term without hindrance by the City, or anyone claiming through the City. 5 11. Hazardous Materials. Common Roots may use necessary fuels for agricultural equipment. Common Roots shall not store excess fuel, dispose of or in any manner deal with hazardous materials on the Leased Premises. Common Roots will maintain compliance with all applicable federal, state and local laws, ordinances, rules and regulations. The term “hazardous materials” as used in this Agreement shall include, without limitation, explosives, radioactive materials, or any other substance or materials defined as a hazardous or toxic substance or material by any federal, state or local law, ordinance, rule or regulation (collectively “Environmental Laws”). Common Roots shall use only Certified Organic Agricultural practices on the land and maintain their Certification. Common Roots shall protect, defend, indemnify and hold the City harmless from and against any and all loss, claims, liability or costs (including court costs and attorney's fees) incurred by reason of any actual or asserted failure of Common Roots to fully comply with all applicable Environmental Laws, or the presence, handling, use or disposition in or from the Ag land of any Hazardous Materials, or by reason of any actual or asserted failure of Common Roots to keep, observe, or perform any provision of this paragraph. 12. Fire and Other Casualty. If the Leased Premises, or any portion thereof, shall be substantially damaged during the term by fire or other casualty the City may, at its option, terminate this Lease. The City and its agents shall not be liable for the loss of or damage to any property of Common Roots by fire or other casualty or from any other cause whatsoever; nor shall the City or its agents be liable for any damage caused by other tenants or persons. 13. Liability and Indemnification. Common Roots shall indemnify the City and save the City harmless from suits, actions, damages, liability and expenses arising from or out of or caused by the construction and use or occupancy of the Leased Premises or any part thereof or any act or omission of Common Roots, its agents, contractors, employees, servants, invitees, licensees, or concessionaires, unless caused by acts or omissions on the part of the City, or, its agents, contractors, employees, servants, invitees, licensees, or concessionaires, and the City shall indemnify Common Roots and save Common Roots harmless from such suits, actions, damages, liability and expense arising out of or caused by such breach, act or omission. 6 14. Eminent Domain. During the term of this Agreement, if the whole of the Leased Premises or such portion of which if removed would materially adversely affect Common Roots’ use and enjoyment of the Leased Premises is taken in a condemnation proceeding by the State of Vermont or the Federal Government or by any right of eminent domain of the State of Vermont or the Federal Government, this Agreement shall terminate on the date of such taking. During the term of this Agreement, if the whole of the Leased Premises or such portion of which if removed would materially adversely affect Common Roots’ use and enjoyment of the Leased Premises this Agreement shall terminate 120 days from the date of such taking. 15. Signs. Common Roots shall have the right to affix or otherwise display on any part of the Leased Premises any sign, advertisement or notice that is in accordance with any approvals required under the City’s Sign Ordinance, and any other applicable regulation, statutes or laws. Common Roots will confer with the City on signage. 16. Attorneys’ Fees. In the event either party institutes legal proceedings against the other for breach of or default under any of the terms, conditions, or covenants of this Agreement, the substantially prevailing party shall be entitled to all costs, charges, and expenses relative thereto, including the reasonable attorneys’ fees of the substantially prevailing party. 17.Subletting and Assigning. Common Roots shall not sublet any portion of the Leased Premises nor assign this Agreement in whole or in part without the written consent of the City, as to both the terms of such assignment or sublease and the identity of such assignee or sub lessee, and in the event of a subletting so approved by the City, Common Roots shall nevertheless remain obligated to the City under the terms of this Lease. 18.Successors and Assigns. All rights and liabilities herein given to, or imposed upon, the respective parties hereto shall extend to and bind the several respective successors and permitted assigns of the parties. 19. Non-Waiver. No failure by either party to insist upon the strict performance of any term hereof or to exercise any right, power, or remedy consequent upon a breach thereof, and no acceptance of full or partial rent during the continuance of any such breach, shall constitute a waiver of any breach of any such term. No waiver of any breach shall affect or alter this 7 Agreement, which shall continue in full force and effect, or the rights of either party with respect to any other existing or subsequent breach. 20. Severability. It is the intention of the parties hereto that if any provision of this Agreement is capable of two constructions, one which would render the provision valid, then the provision shall have the meaning which renders it valid. If any term or provision or any portion thereof of this Agreement, or the application thereof to any person or circumstances, shall, to any extent, be invalid or unenforceable, the remainder of this Agreement, or the application of such term or provision to persons or circumstances other than those as to which it is held invalid or unenforceable, shall not be affected thereby and each term of this Agreement shall be valid and be enforced to the fullest extent permitted by law. 21. Entire Agreement, Applicable Law. This Agreement, with any exhibits and riders attached hereto, contains the entire agreement of the parties and no representations, inducements, promises or agreements not embodied herein shall be of any force or effect, unless the same are in writing and signed by or on behalf of the party to be charged. The captions of particular sections are inserted as a matter of convenience and in no way affect or define the scope or intent of this Agreement or any provision thereof. This Agreement shall be governed by and interpreted in accordance with the laws of the State of Vermont without reference to its principals of conflicts of laws. 22. Captions. The captions and numbers appearing herein are inserted only as a matter of convenience and are not intended to define, limit, construe, or describe the scope or intent of any section or paragraph, nor in any way affect this Agreement. 23. Notices. Any notice required to be given by the terms of this Agreement shall be deemed duly served if sent by certified mail, return receipt requested, or other traceable method of delivery requiring a signature to the following addresses: If to the City: City of South Burlington 575 Dorset Street 8 South Burlington, VT 05403 Attn: City Manager If to Common Roots: Common Roots, Inc. PO Box 9335 South Burlington, VT 05407 Attn: Board Chair 24. Estoppel. From time to time upon no less than fifteen (15) business days’ prior written notice, the City shall execute, acknowledge and deliver to Common Roots and any designee of Common Roots a written statement certifying: (a) that this Agreement is unmodified and in full force and effect (or that this Agreement is in full force and effect as modified and stating the modifications); (b) the dates to which rent and any other charges have been paid; (c) that the City, and to the knowledge of the City, Common Roots is not in default in the performance of any obligation (or specifying the nature of any default); (d) the address to which notices are to be sent; and (e) such other matters of a factual nature concerning the status of the Agreement as Common Roots may request. Any such statement may be relied upon by any lender of Common Roots. IN WITNESS WHEREOF, the parties hereto have executed this Agreement, as of the date first above-written. IN PRESENCE OF: THE CITY OF SOUTH BURLINGTON ________________________ By:____________________________ Witness Duly authorized agent STATE OF VERMONT CHITTENDEN COUNTY, SS. At South Burlington in said County and State, this ____ day of ____________, 2020, personally appeared ______________________, Duly Authorized Agent of The City of South Burlington, and he/she acknowledged the foregoing instrument, by him/her sealed and subscribed, to be his/her free act and deed and the free act and deed of the City of South Burlington. Before me, ______________________ 9 Notary Public My commission expires:____________ COMMON ROOTS, Inc. ________________________ By:____________________________ Witness Duly authorized agent STATE OF VERMONT CHITTENDEN COUNTY, SS. At South Burlington in said County and State, this ____ day of ____________, 2020, personally appeared _____________________, Duly Authorized Agent of Common Roots, Inc., and he/she acknowledged the foregoing instrument, by him/her sealed and subscribed, to be his/her free act and deed and the free act and deed of Common Roots. Before me, ______________________ Notary Public My commission expires:____________ A J E G D C L I K M Underwood Property Disclaimer:The accuracy of information presented is determined by its sources.Errors and omissions may exist. The City of South Burlington is not responsible for these.Questions of on-the-ground location can ber esolved by site inspections and/or surveys by registered surveyors.This map is not sufficient for delineation of features on the ground.This map identifies the presence of features, and may indicate relationships between features,but it is not a replacement for surveyed information or engineering studies.Map updated by South Burlington GIS. All data is in Vermont State Plane Coordinate System, NAD 1983. South Burlington, Vermont Path: \\pwserver\GISdata\Working_GISTech\JG\JG.aprx JG 2016.06.27 Wetlands Common Roots Parcels COMMON ROOTS 4 ACRE LEASE 1 AMENDMENT TO AND EXTENSION OF LEASE AGREEMENT BETWEEN COMMON ROOTS, INC. AND THE CITY OF SOUTH BURLINGTON DATED MARCH 16, 2016 Common Roots Inc. (”Common Roots”), and the City of South Burlington (“City”) are party to a certain Lease Agreement (the “Lease Agreement”) made between them as of the 16th day of March 2016, relating to the use of the Wheeler House. STATEMENT OF INTENT: Common Roots, Inc. is a non-profit established in 2009 to bring food education and food access programs to South Burlington residents. Deepening the health of our community is the heart of their mission, as well as the mission of the South Burlington Park and Recreation Department and our City as a whole. The Wheeler Homestead Outdoor Kitchen will provide revenue to both parties to sustain this work. The above parties will co-plan opportunities for collaboration in the areas of programs and community celebrations. The parties now wish to provide for the completion of the construction and operation of an Outdoor Kitchen on the premises and extend the term of the Lease Agreement. NOW THEREFORE, in consideration of the mutual agreements and promises set forth herein, the parties hereby agree as of the __ day of _____ 2020, as follows: 1.Consent to Construction. Pursuant to Paragraph 7 of the Lease Agreement, the City consents to the construction by Common Roots of an Outdoor Kitchen in a manner consistent with site plan permit approval #SP-20-025. The components of the Outdoor Kitchen include an 8‘ x 8‘ clay oven on a fieldstone base (the “Clay Oven”), a concrete platform with reinforcements to hold the weight of the Clay Oven and the structure; a 20‘ x 38‘ structure with 2 roof and south wall, together with lighting, a hedgerow, and an adjacent open wood shed. Common Roots may add additional culinary equipment, some of which may be affixed to the platform, at their own expense, provided it receives a site plan permit amendment or other City approvals as necessary. Common Roots will make reasonable efforts to complete construction of the Outdoor Kitchen in calendar year 2020, but both Parties acknowledge that this may prove impractical due to the current public health emergency. 2.Permits. Common Roots will pursue and comply with all necessary permit approvals from the City. 3.Consent to Use. With the approval of the City, which approval shall not be unreasonably withheld, Common Roots may conduct events using the Outdoor Kitchen, and in connection with such events, may use the surrounding Wheeler Homestead Park, though Common Roots activities need to be confined to the event space north of the outdoor kitchen and Wheeler House proper. Consideration of park patrons who wish to visit the community gardens, children’s spaces and remainder of the property should be valued. All proposed events will be vetted through the Director of Recreation and Parks and all appropriate permits, including a facility request permit, will be required. The City shall maintain a calendar for the use of the Outdoor Kitchen. Once an event has been scheduled, it shall not be removed without the consent of the scheduling party. The Director of Recreation and Parks reserves the right to deny any event that may come in conflict with proposed community gatherings at Veteran’s Memorial Park; as it has been deemed that congruent events at both Veterans Memorial Park and Wheeler Homestead are not conducive to success. Additionally, events held by Common Roots will not interfere with access of patrons to the adjacent Dog Park, whose operational hours are daily dawn to dusk. 3 4.Compliance with Law. Such events shall comply with all applicable City ordinances, particularly with respect to time, sound volume, and the appropriate use of space for the events. 5.Insurance. Common Roots shall amend its insurance coverage with limits as provided for in the Lease Agreement to include the Outdoor Kitchen and its appurtenances and all events conducted in connection with its use. 6.Indemnification. Common Roots agrees, to the fullest extent permitted by the law, that it shall indemnify and hold harmless the City, its officers, agents and employees, from liability for damages to third parties, together with costs and expenses, including attorney’s fees and expert witness fees, incurred in defending claims by third parties, to the extent such liability is caused by the negligent or intentional acts, errors, or omissions of Common Roots, its board members, managers, agents, employees, visitors or licensees in the use of the Outdoor Kitchen. Common Roots shall be responsible for and indemnify the City from any claims resulting or arising from Common Roots’ negligence, willful misconduct, failure to abide by permit conditions, or failure to comply with applicable law, and shall be responsible for paying any fines or penalties which may be assessed whatsoever as a result of Common Roots’ performance of this Lease Amendment. This provision shall survive termination of this Agreement. 7.Common Roots Educational and/or Community Events. Common Roots shall be entitled to retain all revenues generated using the Outdoor Kitchen in connection with Educational and/or Community Events that it sponsors and facilitates. 8.Internal City Use. The City may use the Outdoor Kitchen for its own internal purposes, such as for City employee social events, without charge except as specifically provided 4 hereinafter: Whenever the Clay Oven or other culinary equipment is used, a Common Roots staff member will supervise the operation of the oven, including firing and cool down, and the use of the equipment. The City will pay Common Roots for the cost of supervision. To the extent additional site management services are required, the City will reimburse Common Roots for its costs. 9.City Educational and/or Community Events. The City may sponsor Educational and/or Community Events using the Outdoor Kitchen. Whenever the Clay Oven or other culinary equipment is used, a Common Roots staff member will supervise the operation of the oven, including firing and cool down, and the use of the equipment. The City will pay Common Roots for the cost of site management services including trash removal and clean up for such events. 10.Third Party Rentals. Common Roots may rent the Outdoor Kitchen and appurtenances to third parties. In that event, Common Roots will provide site management, trash removal and clean up for such events. Whenever the Clay Oven or other culinary equipment is used, a Common Roots staff member will supervise the operation of the oven, including firing and cool down, and the use of the equipment. The cost of such services shall first be deducted from the rental charges to reimburse Common Roots for those costs. Until Common Roots has recovered its construction costs (as shown in attachment A, incorporated herein) for the initial asset of the Outdoor Kitchen and Clay Oven, Common Roots shall retain the full balance of rental revenue from third-party events. Thereafter, Common Roots shall retain 60% of the net rental revenue and shall pay over to the City the remaining 40% of such revenue. Common Roots will prepare an annual report of the investments and revenue of the initial Outdoor Kitchen and Clay Oven by November 30th annually. The accounting will include any occasion where the 5 land is “rented”. Once Common Roots has been paid out for this initial investment by the City, the City will utilize any income as it is needed throughout the City’s parks system. Common Roots will be required to support a minimum of 10 third party events annually. This ensures that the City receives a minimum revenue of $10,000 annually. 11.Discounted Third-Party Rentals. Common Roots shall provide a discount of not less than 15% from its standard rental prices for rentals to third parties who are residents of the City of South Burlington. Common Roots may, in its sole discretion, allow discounted rentals to other third-party renters. 12.Maintenance. The City will provide for snow plowing and removal and basic lawn care for Wheeler House. Common Roots will maintain the perimeter gardens, the hedgerow, and additional gardens with the City’s approval. All other maintenance shall be as provided for in the Lease Agreement. 13.Lease Agreement Extension. The term of the March 16, 2016 Lease Agreement is hereby extended through and including March 16, 2045. The rights and responsibilities of the parties created in this Agreement shall exist for that period. 14.Fixtures. Also pursuant to paragraph 7 of the Lease Agreement, at the expiration or termination of the Lease Agreement as extended, the Outdoor Kitchen and such related improvements as shall be affixed to the land, shall become the property of the City, unless the parties agree on a further extension of the Lease. 15.Termination. It is expressly agreed that either party, at its option and in its sole discretion, may terminate either this Amendment to, or the Lease Agreement, or both, with 120 day notice to the other party. 6 16.Inconsistencies, Ratification. In the event of any inconsistency between this agreement and the Lease Agreement, the provisions of this Agreement shall control. Except to the extent that the provisions of the Lease Agreement are inconsistent with the terms of this Agreement, the Parties hereby ratify and confirm the terms of the Lease Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement, as of the date first above-written. IN PRESENCE OF: THE CITY OF SOUTH BURLINGTON ___________________ By: ______________________________ Witness Its Duly Authorized Agent On this __ day of_______, 2020, ____________ personally appeared before me and acknowledged this instrument to be his/her free act and deed and the free act and deed of the City of South Burlington. __________________________________ Notary Public Commission No. ____________________ My Commission Expires 2/10/2023 COMMON ROOTS, INC. ___________________ By: ______________________________ Witness Its Duly Authorized Agent On this __ day of _______, 2020, ____________ personally appeared before me and acknowledged this instrument to be his/her free act and deed and the free act and deed of the Common Roots, Inc. __________________________________ Notary Public Commission No. ____________________ My Commission Expires 2/10/2023 Description Projected Cost In-Kind Volunteers Actual Project Cost to Common Roots Date & Check # Planning/Permits Fire Tower - Stamped Design 2,000.00$ 2,000.00$ 3/6/2020 #6492 Site Coordination - Management 8,000.00$ 8,000.00$ Steve Roy - Permits + Meetings 2,000.00$ 2,000.00$ Site Plans for City DRB Structure Scratch Builders labor/structure 5,000.00$ 5,000.00$ 5/26/20 #6757 Volunteers Shelter Labor 7 days x 40hrs x $50/hr. 7,000.00$ 7,000.00$ Lumber - structure LSF 8,000.00$ 4,621.08$ 6/30/20 #6824 Fittings from Giroux-structure 126.02$ 126.02$ 7/9/20 # 6732 Rothoblaas - forms for footings 2,000.00$ 784.78$ 5/21/20 debit Stain 540.00$ 540.00$ 6/15/20 debit Lowe's - insulation/wood/ spikes/ screws/rebar 2,000.00$ 1,290.00$ 5/04/20 debit South Wall-Goodro Lumber, cedar boards 107.00$ 107.00$ 8/13/20 #6887 South Wall - Scratch Builders 1,534.77$ 1,534.77$ 9/29/20 #6982 South Wall - LSF Builders-frame lumber 213.70$ 213.70$ 10/20/20 #6993 West Wall 1,500.00$ Foundation Whitcomb - crushed stone 1,000.00$ 393.39$ 5/09/20 Debit Whitcomb - crushed stone 402.11$ 402.11$ 5/10/20 Debit 4 days - volunteers 3,500.00$ 3,500.00$ Slab pour - SD Ireland 3,000.00$ 3,200.00$ 8/13/20 #6888 Excavation by Public Works 1,600.00$ 1,600.00$ rebar 500.00$ 187.00$ 7/14/20 #6735 Foundation SD Ireland - rebar and bricks/ties 844.05$ 844.05$ 7/14/20 #6735 U-Haul Rental - move rebar 105.32$ 105.32$ 6/29/20 #6822 Roof Roof Lumber - Clifford 1,290.90$ 1,290.90$ 7/7/20 # 6731 Roofing Labor 1,778.52$ 1,778.52$ 7/23/20 #6845 Roof + Hardware - Goodro 2,500.00$ 2,114.92$ 7/15/20 #6839 Roof Parts - Goodro 107.00$ 107.00$ 8/3/20 debit Clay Oven Masons - 8 days + materials 7,200.00$ 7,200.00$ 7/30/20 #6867 Soapstone 3,000.00$ 2,555.02$ 7/7/20 debit Mason Sand 5 cubic yards + pipe 250.00$ 303.00$ Professional directing, gathering clay with team; building dome 550.00$ 550.00$ Building dome: 2 days 6 volunteers x 8 hours @ $15.00 2,000.00$ 2,000.00$ Metal Boot for pipe - Giroux 680.79$ 680.79$ 8/12/20 #6872 Electrical Electrical Conduits (2) Mike Rice 160.00$ 160.00$ 6/21/20 #6795 3 Phases for Event Use 20,000.00$ 32,275.00$ 9/29/20 #6971, #6040 & #6944 Publicity - Marketing photography - Paul Detzer 105.32$ 105.32$ 6/20/20 #6822 interviews - 2 - Justin Bunnell 500.00$ 500.00$ 7/16/20 #6835 plaques for recognition 799.90$ 799.90$ 10/20/2020 Jeremy Baldwin - photography 300.00$ 300.00$ 10/3/20 # 6691 Sub-Totals 92,195.40$ 24,650.00$ 71,519.59$ Hedgerow Plantings - Horsfords 600.00$ Soil 201.47$ 201.47$ 6/12/20 Debit Cocoa Mulch - Gardener's Supply 103.90$ 103.90$ 5/26/20 Debit Outdoor Kitchen/Clay Oven/Hedgerow - (Budget and Actuals) - as of 11.2.2020 Description Projected Cost In-Kind Volunteers Actual Project Cost to Common Roots Date & Check # Wood Shed - donated by Lowe's 600.00$ 600.00$ Wood Shed - vol labor - 2 days 400.00$ 400.00$ Sub-Totals 1,905.37$ 1,000.00$ 305.37$ GRAND TOTALS 94,100.77$ 25,650.00$ 71,824.96$ 6.91 ACRES 0.34 ACRES 74' 7 6 '157'1 0 9 '118'160'417' 32' 74' 4 3 '92' 8 1 ' 8 7 '188'152'348' 4 0 3 ' HIGHLAND RESIDENTIAL L.L.C. 1227 DORSET ST. CITY OF SOUTH BURLINGTON DORSET ST.SWIFT ST.BRAND FARM DR. JAM GOLF, L.L.C. 1227 DORSET ST. JAM GOLF, L.L.C. 1227 DORSET ST. HIGHLAND RESIDENTIAL L.L.C. 1227 DORSET ST. JAM GOLF, L.L.C. 1227 DORSET ST. JAM GOLF, L.L.C. 1227 DORSET ST. CITY OF SOUTH BURLINGTON 699'209'187'253'830'1,760'NICKLAUS CIR.CITY OF SOUTH BURLINGTON CITY OF SOUTH BURLINGTON 500 SWIFT ST. OUTWATER, ALICE 26 NICKLAUS CIR. ANTELL, JAMES II & DONNA TRUST 28 NICKLAUS CIR. BLOOM, JONATHAN A. & SUSAN 120 NICKLAUS CIR. PRESSMAN S.J. & SYBILL TRUST 56 NICKLAUS CIR. WHIBY, WILLIAM R & KAREN V. 58 NICKLAUS CIR. WEDGEWOOD DEVELOPMENT CORP. 89 NICKLAUS CIR. FARLEY, BILLIE & CHERYL 91 NICKLAUS CIR. EDWARDS, STEPHEN J. & MARTHA G. 57 NICKLAUS CIR. WEDGEWOOD DEVELOPMENT CORP. 59 NICKLAUS CIR. VILLAGE OF DORSET PARK HOMEOWNERS ASSOC. 101 BRAND FARM RD. VILLAGE OF DORSET PARK HOMEOWNERS ASSOC. 2501 BRAND FARM RD. VILLAGE OF DORSET PARK HOMEOWNERS ASSOC. 3001 BRAND FARM RD. CITY OF SOUTH BURLINGTON 835 HINESBURG RD. L.L.C. 835 HINESBURG RD. DUPEE, COLIN A 1 IRIS LN. DONNELLY, JUSTIN M. S. & MICHELLE L. S. 3 IRIS LN. ESPISITO, RAYMOND & MARGARET 5 IRIS LN. LEBAN, DONNA JEAN 7 IRIS LN. DAHLSTROM, JERAD K. & ERIN 9 IRIS LN. RIINA, JESSICA & NICHOLAS 11 IRIS LN. STERM, MICHAEL 15 IRIS LN.HIGHLANDRESIDENTIALL.L.C.1227 DORSET ST.96.75 ACRESPARK ROADGOLF C O U R S E R D . BRAND FARM DR.IRIS LN.EXISTING BUILDING (TYP.) EXISTING ON-SITE SEWER LINE EXISTING WATER SERVICE 234, 236 & 238 PARK RD. 260, 262, & 264 PARK RD. 284, 286, & 288 PARK RD. 306 & 308 PARK RD. LOT 2 LOT 3 LOT 1 876'1,219'576' 867'298'893'432' VeC An Cv VeB VeB Cv Cv VeB VeC VeC VeC VeB VeB VeB VeB VeB FsB FsC FsC Cv FaC Lh Cv Cv VeB EXISTING OFF-SITE PAS MITIGATION SITE 14.4 AC. 1,050' 1,050'600'600'PROPOSED ON-SITE PAS MITIGATION SITE 21.5 AC. 732' 740 1,269'1,269'ACTUAL WW DISPOSAL LOCATION NOT KNOWN66' MIN. 1" = 150' 98144.33 C1.1 JAN., 2016 CITY OF SOUTH BURLINGTON 575 DORSET ST. SOUTH BURLINGTON VERMONT 05403 A C E LOCATION MAP 1" = 2000' 89 P:\AutoCADD Projects\1998\98144.33\1-CADD Files-98144.33\98144.33 - Subdivision.dwg, 1/14/2016 12:52:14 PM aDRAWN BY: E. Taubes ISSUE: 3/2/20PROJECT: Common Roots Address: 1100 Dorset St. South Burlington, VT 05403 DESCRIPTION: 20’x38’ Pavilion aDRAWN BY: E. Taubes ISSUE: 3/2/20PROJECT: Common Roots01 Address: 1100 Dorset St. South Burlington, VT 05403 DESCRIPTION: Isometric aDRAWN BY: E. Taubes ISSUE: 3/2/20PROJECT: Common Roots02 Address: 1100 Dorset St. South Burlington, VT 05403 DESCRIPTION: Gable20'-0"10'-0"15'-4 7/16" aDRAWN BY: E. Taubes ISSUE: 3/2/20PROJECT: Common Roots03 Address: 1100 Dorset St. South Burlington, VT 05403 DESCRIPTION: South Wall 38'-0"12'-5 5/16" aDRAWN BY: E. Taubes ISSUE: 3/2/20PROJECT: Common Roots04 Address: 1100 Dorset St. South Burlington, VT 05403 DESCRIPTION: North Wall 38'-0"12'-5 5/16" Green Mountain Transit Overview South Burlington City Council Meeting November 16, 2020 Who We Are 1973: Chittenden County Transportation Authority (CCTA) was created as the state’s first and only transit authority. 2016: CCTA and Green Mountain Transit Agency (GMTA) combined and were renamed the Green Mountain Transit Authority GMT provides service in six counties; Chittenden, Washington, Franklin, Grand Isle Lamoille and Orange Directed by a thirteen member Board of Commissioners 180 employees, 160 revenue vehicles, 950 bus stops Our Mission The mission of GMT is to promote and operate safe, convenient, accessible, innovative and sustainable public transportation services in the northwest and central Vermont region that reduce congestion and pollution, encourage transit oriented development and enhance the quality of life for all. Financial Information 49.7% 14.3% 22.0% 12.3% 1.2%0.5% Breakdown of Urban Revenues Federal State Local Passenger Revenue Advertising Revenue Other Revenue FY20 Total Operating Expenses: $21M FY20 Urban Operating Expenses: $14.4M Service Provided: GMT provides multiple types of service: Fixed route (City bus) Commuter (LINKS) Demand response Americans with Disabilities Act (ADA) Elders & Disabled Program (E&D) Non-Emergency Medical Transportation (NEMT) Weekly grocery shopping trips Seasonal mountain service Micro-transit (coming in January 2021) Ridership In FY19 GMT provided 2.86 million passenger rides FY20 fixed route ridership decreased by 22% (largely due to Covid) FY20 Q4 urban ridership was down 64% over FY19 First 2 months of urban FY21 ridership down 48% over FY20 South Burlington Programs and Funding FY 21 Fixed Route Assessment: $307K 0% increase over FY20 (typically 3-4%) GMT Board will approve the FY22 budget in December FY21 ADA Assessment: $189K Based on 50% (per the GMT charter) of the projected total ADA program costs allocated by the last completed FY actual ADAridership % by GMT member community; Total ADA FY21 budgeted costs: $1.34 million 50% of ADA FY21 budgeted costs: $670k 12,546 South Burlington resident trips in FY19 (29% of total ADA rides) Currently developing a FY22 ADA program cost projection (considering COVID impacts) SB had 32% of the FY20 ADA rides FY21 E&D Contribution: $2,625 Match for a weekly Hannaford Shopping Special 2,037 rides in FY20 20 passengers per Tuesday Service to Pillsbury Manor, The Pines and Country Park South Burlington Fixed Route Service Red Line to Williston (#1) Route: 2nd busiest GMT route: 452K boardings in FY19 Connects downtown Burlington, UVM, Umall & Taft Corners Highest service levels; 7 days/week, 20 minute peak headways, PM service until 11:40 PM (Mon. –Sat.) Purple Line (#11/12) Route: 124K boardings in FY20 Combined the SB Circulator (#12) and College Street Shuttle (#11) routes to provide direct service from Kennedy Drive, BTV Airport, White Street & Hinesburg Road to UVM Medical and downtown Burlington Service 7 days/week, 45 minute base headways, PM service until 11:50 PM (Mon. –Sat.) Blue Line to Shelburne (#6) Route: 239K boardings in FY19 Connects downtown Burlington to Shelburne via Shelburne Road Farrell Street is the busiest stop on route Service 7 days/week, 20 minute peak headways, PM service until 11:20 PM (Mon. –Sat.) Commuter service Montpelier, Middlebury & Hinesburg GMT Initiatives Technology Upgrades Passenger bus tracking and mobile ticketing apps Improved on-time performance Micro-Transit Montpelier pilot project On-demand transit using app based technology First mile/last mile and low density applications (i.e Tilley Drive) Transit Strategic Plan Development Fleet Replacement Plan 17 new buses delivered since 2017, 5 more on order or budgeted (including smallervehicles) Fleet Electrification Public Transit Agency Safety Plan COVID Response –Zero-Fare Service Questions & Contact Jon Moore, General Manager 802-540-2527 jmoore@ridegmt.com WINOOSKI VALLEY PARK DISTRICT FY2022 OPERATING BUDGET (July 1, 2021 - June 30, 2022) Approved at October 5, 2020 Board of Trustees Special Meeting OPERATING REVENUE Actual Budgeted Proposed FY2020 FY2021 FY2022 1. Municipal Support from Member Towns $324,265.00 $343,715.00 $357,734.00 2. Interest $98.22 $200.00 $200.00 3. Caretaker House Rental $14,950.00 $15,600.00 $15,600.00 4. Facility Rentals $11,840.00 $23,500.00 $27,525.00 5. Programs $12,236.75 $39,750.00 $0.00 6. General Income $4,671.59 $1,000.00 $2,000.00 7. Grant Income $2,399.80 $4,500.00 $4,500.00 8. Contracted Parks Maintenance $2,811.12 $4,000.00 $4,500.00 Total Operating Revenue $373,272.48 $432,265.00 $412,059.00 OPERATING EXPENSES Actual Budgeted Proposed FY2020 FY2021 FY2022 Salaries 1. A. Staff Salaries - Year Round $206,185.03 $209,250.00 $219,570.00 1. B. Staff Salaries - Temporary $42,408.13 $83,025.00 $43,360.00 1. D. Payroll Fees $1,562.15 $2,000.00 $2,000.00 Subtotal Salaries $250,155.31 $294,275.00 $264,930.00 Employee Benefits 2. FICA $16,699.64 $17,250.00 $20,125.00 3. Workers Compensation $7,953.00 $7,000.00 $8,000.00 4. Unemployment Insurance $2,513.00 $3,500.00 $4,500.00 5. Dental Insurance $1,734.29 $1,825.00 $2,186.00 6. Health Insurance $31,933.81 $34,000.00 $32,628.00 7. Retirement $7,158.60 $7,000.00 $7,650.00 Subtotal Benefits $67,992.34 $70,575.00 $75,089.00 Actual Budgeted Proposed FY2020 FY2021 FY2022 Park Expenses 8. Programs $1,311.89 $2,000.00 $0.00 9. Liability/Fire Insurance $12,111.00 $10,750.00 $10,250.00 10. Travel/Auto $2,550.42 $4,275.00 $3,275.00 11. Utilities $15,636.41 $12,500.00 $9,575.00 12. Buildings Maintenance $15,902.08 $8,540.00 $13,540.00 13. Parks Maintenance $11,613.04 $12,550.00 $16,575.00 14. Snow Removal/Sanding $2,040.00 $1,250.00 $2,250.00 15. Suncontracted Services $6,653.00 $5,000.00 $5,000.00 16. Rubbish Removal $1,804.35 $2,000.00 $2,000.00 Subtotal Park Expenses $69,622.19 $58,865.00 $62,465.00 Office Expenses 17. Phone, Email, Internet, and Fax $2,600.98 $2,000.00 $2,000.00 18. Postage $192.30 $250.00 $250.00 19. Supplies $4,136.72 $2,500.00 $3,500.00 20. Copies $413.58 $500.00 $475.00 21. Newspaper $0.00 $100.00 $0.00 22. Employee Trainings $373.00 $1,250.00 $1,250.00 23. Membership $664.00 $150.00 $300.00 Subtotal Office Expenses $8,380.58 $6,750.00 $7,775.00 Publicity Expenses 24. Events $0.00 $200.00 $200.00 25. Printing/Advertising/Exhibits $945.00 $950.00 $950.00 26. Conferences $353.93 $300.00 $300.00 Subtotal Publicity $1,298.93 $1,450.00 $1,450.00 Other 27. Legal Services $35.00 $35.00 28. Capital Improvement Program $165.00 $165.00 29. Operating Reserve Fund $100.00 $100.00 30. Audit Fund $50.00 $50.00 Subtotal Other $0.00 $350.00 $350.00 Total Operating Expenses $397,449.35 $432,265.00 $412,059.00 WINOOSKI VALLEY PARK DISTRICT: MUNICIPAL FAIR SHARE ANALYSIS FY2021 VS. FY2022 WVPD Member Town Town Pop. FY21 Town Pop. FY22 % of Pop. FY21 % of Pop. FY22 Last year’sEqualized Education Property Values Current Equalized Education Property Values Last year’s% Eq. Mun. Prop. Values Current % Eq. Mun. Prop. Values Sum of %’s FY21 Sum of %’s FY22 Fair Share FY21 Fair Share FY22 FY 2021 FUNDING REQUESTS FY 2022 FUNDING REQUESTS Burlington 42,899 42,819 34.6% 34.6% $47,853,689 $49,995,397 29% 29.1% 63.6% 63.7% 31.8% 31.9% $109,300 $114,117 Colchester 17,499 17,127 14.1% 13.8% $23,528,156 $24,277,875 14.2% 14.1% 28.3% 27.9% 14.2% 13.9% $48,808 $49,725 Essex 21,911 21,890 17.7% 17.7% $27,908,190 $28,846,957 16.9% 16.8% 34.6% 34.5% 17.3% 17.2% $59,463 $61,530 Jericho 5,070 4994 4.1% 4% $6,591,708 $6,907,163 4% 4% 8.1% 8% 4.0% 4.0% $13,749 $14,309 South Burlington 19,486 19,509 15.7% 15.8% $32,119, 393 $33,614,704 19.5% 19.5% 35.2% 35.3% 17.6% 17.7% $60,494 $63,320 Williston 9,870 10,081 7.9% 8.2% $20,802,805 $21,729,631 12.6% 12.6% 20.5% 20.8% 10.2% 10.4% $35,059 $37,204 Winooski 7,337 7,333 5.9% 5.9% $6,337,625 $6,747,968 3.8% 3.9% 9.7% 9.8% 4.9% 4.9% $16,842 $17,529 TOTALS 124,072 123,753 100% 100% $165,141,566 $172,119,695 100% 100% 200% 200% 100% 100% $343,715 $357,734 Notes/Analysis: •Overall operating budget decrease: 4.7% •Overall municipal funding request increase from FY21 to FY22 is 4.1% •Population data is from the latest US Census Bureau Population Estimates •Percentages rounded off to a single decimal, currency rounded off to the nearest dollar •From the Vermont Department of Taxes: The “education property tax grand list” (education grand list) is 1% of the education property value…it does not include business inventory and generally does not include business machinery and equipment. It does include the value of properties exempted by local vote (if not “grandfathered”), and it includes the full value of properties subject to local stabilization agreements. Winooski Valley Park District Ethan Allen Homestead Burlington, Vermont 05408 Tel: (802) 863-5744 Email: info@wvpd.org www.WVPD.org Fax: (802) 865-0647 Winooski Valley Park District Nick Warner Annual Report: July 1, 2019 – June 30, 2020 Executive Director The Winooski Valley Park District’s mission is to plan, acquire, and manage lands and waters within the boundaries of its member municipalities for purposes of conservation, preservation of natural areas, establishment of parks, and resource- based education and recreation. WVPD’s growing 1,753-acre portfolio features over 13 miles of shoreline and offers 25 miles of trails in 19 parks throughout the Winooski River Valley. In South Burlington, this includes Muddy Brook Park, Muddy Brook Wetland Reserve, Winooski Gorge, and Valley Ridge. The City of South Burlington has been a supporting member for 47 years, and Dave Crawford is South Burlington’s representative. Please visit www.wvpd.org for trail maps and to learn more or stop by WVPD’s headquarters at the Ethan Allen Homestead in Burlington. COVID-19 Pandemic Impacts and Response: The COVID-19 Pandemic shifted WVPD’s operations while placing additional burdens to operations. In March, WVPD’s office closed, employees shifted to working remotely, education programs were cancelled, and the evaluation around how best to maintain public safety while keeping parks open began. Utilizing the Governors guidance’s, CDC, and VT Department of Health advisories, and through a collaboration of statewide park agencies and non-profits, WVPD was able to keep all 19 parks open. WVPD immediately saw a huge spike in park usage after the Governor’s Stay Home order was implemented. This overall increase in park usage has held strong, even as WVPD made the difficult decision to not hire seasonal maintenance staff due to financial uncertainties facing our member towns. WVPD’s year-round staff has since prioritized core functions of operations with attention being focused on maintenance and upkeep of structures in our park system, while managing the impacts of the uptick in park usage, significant upgrades in our facilities, and the development of our newest park, Derway Cove. The Burlington Forest Preschool (BFPS) and Ethan Allen Homestead Museum (EAHM), our tenants and partners at the Ethan Allen Homestead, closed for six weeks in response to the pandemic. WVPD, with the support of a small VHCB grant and consulting assistance, facilitated the acquisition of state and federal grants - and both organizations received funding to maintain operations until state guidelines allowed for partial reopening. The BFPS has since expanded to meet the rising need for childcare, and the EAHM is now able to operate several days a week providing limited in-person tours, along with virtual content and lectures. Their continued solvency provides important income to WVPD’s operations, as well as important services to the community. In South Burlington this past year, WVPD: •Performed general maintenance of trails at Winooski Gorge and Muddy Brook, including fence repairs at both parks. •Performed contracted fee-for-service work for the City of building new a bridge at Wheeler Natural Area. Visit the WVPD’s Parks: Colchester Pond Natural Area Delta Park Derway Cove Derway Island Nature Preserve Donohue Sea Caves Essex Overlook Park Ethan Allen Homestead Heineberg Wetlands Macrae Farm Park Mayes Landing Muddy Brook Park Muddy Brook Wetland Reserve Old Mill Park Riverwalk Trail Salmon Hole Park Winooski Gorge Wolcott Family Natural Area Woodside Park Valley Ridge FY 20 Environmental Education Activities: Highlights this year included Bird Monitoring walks at several WVPD parks, the continuation of afterschool program partnerships, and the creation of a Virtual Conservation Field Day. Due to COVID- 19 Conservation Field Day could not be held in person, however many partner organizations that provide workshops for the event created virtual content that WVPD was able to share with schools and educators in our member communities. During the summer of 2019 WVPD operated eight weeks of ‘S.O.L.E. Camp’, which offers a rich natural resource curriculum to children 6-10 years of age. The program operated at capacity with a waiting list each week. Additionally, WVPD parks and facilities are utilized for: •Afterschool programs with multiple schools from WVPD member towns. •School and Senior Program field trips. •Bird and wildlife walks lead by other conservation and environmentally focused organizations. •Academic research, internships, and service-learning projects. Financial Sustainability: In a continuing effort to keep costs as low as possible for member towns while accommodating a growing park portfolio, WVPD provided fee-for-service project services for the City of South Burlington, Town of Williston, and City of Winooski. This model will continue in future years as a means to enhance operating revenues. Volunteers from local schools and community organizations also contribute hundreds of hours of labor annually to WVPD parks removing invasive plant species, picking up trash, assisting with programs and events, and repairing trails. WVPD received a grant from the Lake Champlain Basin Program to upgrade computer and technology systems; expanded a lease and added a new classroom for the Burlington Forest Pre-School at the Ethan Allen Homestead; ran the S.O.L.E Camp at capacity; and led fee-based afterschool offerings. WVPD proactively seeks new grants and sponsorships for future programs, projects, and acquisitions. Activities for Residents, and Tourists: WVPD’s 19 regional parks offer nature trails, scenic overlooks and wildlife viewing, hiking trails, picnic facilities, cross-country skiing and snowshoeing trails, canoe/kayak launches, fishing accesses, community agriculture, and public garden plots. The Ethan Allen Homestead Museum (a tenant and partner organization) provides tours of Ethan and Fanny Allen’s 1787 restored farmhouse, historic lectures, programs, and special events such as Citizenship Ceremonies, fundraisers, and historic re- enactments. This past year, the Museum continues to expand its mission to include Native American culture and history, through a partnership with the Alnobaiwi, an intertribal Indigenous Cultural organization. This effort has generated a huge amount of interest, support, and activity. Activities with WVPD’s Partner Organizations in FY20: •Burlington Wildways: Partnership between the City of Burlington Parks, Recreation and Waterfront, Burlington Conservation Board, Intervale Center, Rock Point, and WVPD to create a connected network of trails for improved access and stewardship within the City of Burlington. The first section of the Wildways Trail from Salmon Hole to Ethan Allen Park was connected in September 2019. •Intervale Center: Workday with volunteers from Mascoma Bank to remove invasive knotweed along the riverbank on the Riverwalk Trail. •Lake Champlain Committee: Partnering on a VT Department of Environment Conservation Grant-In-Aid, that involved monitoring Lake Champlain for the presence of invasive Asian Clam for second year. •Lake Champlain Land Trust: Continued work to renaturalize WVPD’s newest park acquisition, Derway Cove, by planting native and trees on the site. •VT Department of Forest Parks & Recreation: Service-learning workday with 94 Williston Central School students to remove invasive plants at the Ethan Allen Homestead. •VT Fish and Wildlife: Partnering on a riparian re-vegetation project where several test plots are being set up at the Ethan Allen Homestead to research which method is the most efficient. • VYCC: Conversations with VYCC leadership began to establish a regional community crew to better address trail needs on a project specific basis within Chittenden County. Programs Offered by Others at WVPD Parks: Many school groups, local Colleges and Universities, summer, scout groups, and other conservation focused organizations, such as Green Mountain Audubon, utilize WVPD’s parks regularly. WVPD parks are also the subject and location of numerous collegiate and post-graduate studies. The Burlington Area Community Gardens, the Vermont Community Garden Network, The Janet S. Munt Family Room, and New Farms for New Americans lead educational gardening and sustainable agriculture programs at WVPD’s Ethan Allen Homestead. More than ever, people need natural areas to stay in touch with the local landscapes that sustain them. In turn, natural areas need protection and management to assure people and wildlife can peacefully coexist. In an era of forest decline and water quality challenges, WVPD will continue to prioritize high value conservation properties for acquisition and management. WVPD has and will continue to provide services in park planning and park maintenance. WVPD’s presence in South Burlington greatly enhances education, conservation, and recreation. South Burlington’s annual support makes it possible for thousands of Vermonters and tourists to explore our ecologically diverse system of natural areas embedded within the most developed county in Vermont. Thank You! Winooski Valley Park District Ethan Allen Homestead Burlington, Vermont 05408 Tel: (802) 863-5744 info@wvpd.org www.wvpd.org Fax: (802) 865-0647 Kevin Dorn, City Manager South Burlington City Hall 575 Dorset Street South Burlington, VT 05403 October 9, 2020 Dear Mr. Dorn, Thank you very much for the city’s support of the Winooski Valley Park District’s (WVPD) operations this year. As you may know, most of WVPD’s operating budget comes from its seven municipal members in the form of dues, based on each member community’s relative population and the equalized property tax grand list. WVPD is requesting a total of $63,320 for FY 2022 from South Burlington. We have decreased our overall budget by 4.7%. We continue to grow income streams from leasing and fee-for-service work. WVPD will continue to seek new revenues that reduce the reliance on municipal shares for operations. And staff members will continue to work as hard as possible to multiply the dollars that South Burlington provides by motivating volunteers to help steward the parks, soliciting donations, and by writing grants. WVPD also expands its services to the community through partnerships with community organizations including the Vermont Community Garden Network, the Association of Africans Living in Vermont, the Janet S. Munt Family Room, and the Ethan Allen Homestead Museum. Our proposed operating budget (attached) includes notes to explain the rationale and assumptions behind different line items. Please do not hesitate to contact me if you have any questions. Thank you for your continued support. The WVPD would not exist without its member municipalities! Respectfully submitted, Nick Warner Executive Director cc: David Crawford Visit the WVPD’s Parks: Colchester Pond Natural Area Delta Park Derway Cove Derway Island Nature Preserve Donohue Sea Caves Essex Overlook Park Ethan Allen Homestead Heineberg Wetlands Macrae Farm Park Mayes Landing Muddy Brook Park Muddy Brook Wetland Reserve Old Mill Park Riverwalk Trail Salmon Hole Park Winooski Gorge Wolcott Family Natural Area Woodside Park Valley Ridge 1 WINOOSKI VALLEY PARK DISTRICT FY2022 BUDGET NOTES BUDGET OVERVIEW This budget supports the FY2022 (July 1, 2021 – June 30, 2022) operations of the Winooski Valley Park District (WVPD), an incorporated Vermont municipality and 501(c)(3) non-profit supported primarily by annual allocations from seven member towns: Burlington, Colchester, Essex, Jericho, South Burlington, Williston, and Winooski. WVPD owns and operates 19 properties with a combined total of over 1,753 acres of land, managed for conservation and passive recreation, with its operations governed by a Board of Trustees. The Winooski Valley Park District’s mission is to plan, acquire, and manage lands and waters within the boundaries of its member municipalities in the Winooski River Valley for purposes of conservation, preservation of natural areas, establishment of parks, and resource-based education and recreation. Revenue Streams: WVPD’s largest source of operating revenue derives from annual formulaic payments from member municipalities. In the past three years, WVPD had increased the percentage of revenues garnered from summer and vacation camp programs, events and lease income. An analysis of the growth of camp programs revealed that the impacts on staffing, facility wear and tear, and operational capacity were out of proportion to the financial benefits gained. Thus, in FY22, WVPD anticipates a 4.7% decrease in operating revenues due to a refocusing of operations away from direct programming and towards direct leasing program facilities as a means of generating more predictable streams of income. Offsetting this revenue decrease is the increased ability of WVPD to carry out much needed capital upgrades, expansion of the park system, and streamline operations – all without adding new staff. Towns are being asked for a 4.1% increase driven primarily by increased costs of existing full time and seasonal personnel costs, health insurance, unemployment insurance, snow removal, building maintenance, and additional park assets to maintain. The long term strategy is already taking hold, as we shift in-house capacity towards accessing new sources of revenue to renovate assets (in particular the Hill-Brownell Educational Center, Colchester Pond Farmhouse and Barn) that in turn will produce additional long-term revenues through new leasing and; establishing relationships with outside entities to utilize WVPD assets for program and event delivery. 2 Ethan Allen Homestead Museum and Burlington Forest Preschool: WVPD owns the Ethan Allen Homestead property and buildings on the 294-acre campus in Burlington’s intervale. This includes the Historic Allen House and Hill-Brownell Education Center which houses the Ethan Allen Homestead Museum, the Burlington Forest Preschool, office space, and a ‘Tavern’ room for programming and events. An independent non-profit runs the Ethan Allen Homestead Museum (EAHM) under an operations agreement providing lease and utility income to WVPD. The Burlington Forest Preschool (BFPS) is an independent L3C that operates on the campus of the Ethan Allen Homestead. A lease agreement with BFPS provides lease and utility income to WVPD. The preschool has expanded its operations into a year-round operation that serves up to 33 children. As part of WVPD’s restructuring, the entire Hill Brownell Center is now leased out to the Preschool and Museum. Grant Revenues: Grant income is utilized for specific projects and programs and is typically not relied upon for operating expenses. These revenues are generally offset by the costs of the projects, often with an in-kind match of labor/materials. Some indirect and administrative costs are built in to support WVPD’s operating budget. WVPD applies for grants supporting trail construction, facility upgrades, safety equipment, and to support educational programs. Grants are aggressively pursued to offset any large projects/expenditures whenever possible. These numbers are show in a separate report: “FY2020 WVPD Non-operating Income and Expense”. Debts/Loans: Outside of the use of a credit card (which is paid off monthly), WVPD carries no mortgages or loans, or has any liens against any property or asset. Financial Audit: WVPD completed a full financial audit for FY16, and commissions annual Financial Reviews (conducted by the same auditing firm), with full audits scheduled on a five-year cycle. WVPD is utilizing the accrual method of accounting and abides by GAAP and GASB standards. WVPD also releases an annual IRS 990 form which tabulates the 3 overall financial status of the organization, including a full list of assets and liabilities. This also functions as an annual review of WVPD’s financial practices and position. FY2022 BUDGET NOTES (by budget category) OPERATING INCOME: 1.Municipal Support of Operations from Member Towns (4.1% increase from FY21) Dues from member municipalities are based on the most current available data for 1) Population and 2) Equalized Municipal Property Tax Grand List. These two variables are given equal weight in a formula that determines the portion asked of each municipality. As an inter-municipal form of government, the WVPD has been supported by its member municipalities for the last 48 years. Elected officials signed an Agreement to create an inter-municipal conservation district in 1972. After that, a majority of voters from each member community voted to create the WVPD. 2.Interest Income (no change from FY21) High interest rates are pursued when possible by investing in FDIC insured Certificates of Deposits. However, in recent years these rates have been very low. 3.Caretaker House Rentals/Rebates (no change from FY21) On-site caretakers provide site security and rental income at the Colchester Pond Natural Area and at the Ethan Allen Homestead. Each caretaker residence pays $7,800 per year for rent. In exchange for below market rent, each caretaker is available on weekends and after office hours to educate park visitors about park rules, open and close the park entrance gate year-round at dawn and dusk, monitor parking lot use, shovel snow for pedestrian access to information boards and fire hydrants, manage the picnic shelter at the Ethan Allen Homestead, and monitor the WVPD’s other parks throughout the winter when the WVPD’s seasonal maintenance crew is laid off. With increases in park use at both facilities, the value of our caretaker’s work increases over time. Caretakers are paid in pretax dollars at $8/hour in the form of a rental rebate for additional services above and beyond routine services, as they arise. These expenses are included as a parks maintenance expense. 4 4.Facilities Rentals (17.1% increase from FY21) This line item includes rental income from leasing Farm Fields, lease income from the Ethan Allen Homestead Museum and Burlington Forest Preschool, and picnic shelter rentals at the Ethan Allen Homestead. WVPD has negotiated an increase in classroom space for the Burlington Forest Preschool with an associated increased rent payment, along with the addition of a third classroom in the WVPD office building. Farm Fields: The WVPD owns and leases farm fields at Colchester Pond in Colchester, the Ethan Allen Homestead in Burlington, and Muddy Brook Park in South Burlington. An additional farm field is managed for free in exchange for services at the Macrae Farm in Colchester. The first three farm fields are leased to farmers in a “break even” operation, where rental income is used to maintain the health of the soil. The benefits to the public are scenic vistas and full pedestrian access to the fields. The farm roads and bridges are maintained by the farmers and are used by the public. These acres are kept open and fertile, and could easily be converted to food production at a later date. Ethan Allen Homestead Museum: Per an operations agreement, the Museum provides a yearly lease payment for space in the Hill-Brownell Education Center at the Ethan Allen Homestead based on a sliding scale formula. Burlington Forest Preschool: There are two classrooms in the Hill-Brownell Education Center at the Ethan Allen Homestead. Both classrooms are now rented to the Burlington Forest Preschool, which has expanded to full-year operation. A third classroom in the WVPD office building has been added to the program’s operations. Rentals of Picnic Shelter: The Ethan Allen Homestead’s open-air picnic shelter tends to be reserved during most summer and fall weekends. Rentals were suspended during the summer of 2020 due to the COVID-19 Pandemic. It is unclear how the lingering impacts of the pandemic will impact rentals for the 2021 season but WVPD remains optimistic it will be able to welcome groups back to the space. Rental rates are as follows: •Non-Special Events*: $75.00 refundable damage deposit required. Small Groups (35 people or less) Half day (4 hours or less) $35 Full day $70 Large Groups (36-65** people) Half day (4 hours or less) $65 Full Day $125 5 *Non-special events may be subjected to impact fees on a case-by-case basis as determined by the WVPD. **The capacity of the picnic shelter/large group events is 65 people. Larger events are allowed with special permission on a case-by-case basis as determined by the WVPD and subject to additional fees. •Special Events: This is defined as any event, regardless of the number of people attending, that will be serving catered food and/or alcoholic beverages served by a licensed vendor, and/or require additional equipment/amenities, including, but not limited to, catering service equipment, food trucks, port-o-lets, recreational structures, etc. Fees for Special Events are based on size and type of event as determined by the WVPD. Group sizes influence income so if smaller groups predominate, projected revenues may be overestimated. This figure does not account for operating expenses such as administration, electricity, water, and trash removal, which can amount to as much as 50% of the income for a smaller group rental, depending on their usage. 5.Program Revenues (no longer part of operating budget) This was removed as WVPD has made the decision to move away from being the direct provider of education programs, to focus on being a host and forming relationships with established environmental education service providers to utilize WVPD parks. 6.General Income (100% increase from FY21) This includes nominal donations, typically unsolicited by park users expressing their appreciation with a small donation. In recent years, this line item has been used to capture reimbursements from the Ethan Allen Homestead Museum for their share of building insurance coverage for the Education Center and Historic Allen House, along with janitorial and maintenance costs. 7.Grant Income (no change from FY21) WVPD received a grant in the spring of 2019 from the Lake Champlain Basin Program to support the Invasive Plant and Riparian Restoration of the Intervale Service Learning Curricula. This project will support a collaborative effort to develop a service learning curricula for the intervale and support restoration efforts between the major landowners in the intervale (Burlington Parks, Recreation & Waterfront, Intervale Center, and 6 WVPD). Income for this specific project is included in the FY21 operating budget as it partially supports general WVPD operations. An unknown is WVPD’s ability to secure organizational support grants which are becoming more common since the onset of COVID-19. WVPD will aggressively seek these types of allocations when/if available. 8. Contracted Park Maintenance (12.5% increase from FY21) WVPD is transitioning into utilizing income from subcontracting services as part of the operations budget. This income is from projects undertaken on non-WVPD lands on a contractual basis. OPERATING EXPENSES (vendors were contacted about expense projections where noted): 1. A. Staff Salaries – Year-Round (4.9% increase from FY21) The WVPD has three salaried, year-round positions: Executive Director, Park Superintendent, and Operations Manager. A Programs & Project Coordinator works on an at-will hourly basis. B. Staff Salaries – Temporary (47.8% decrease from FY21) The WVPD traditionally hires three seasonal employees to maintain the parks April – October. However, starting in FY22, seasonal staff will be reduced to two employees. They receive an hourly wage, plus a $330 incentive for staying through the end of the season. The WVPD’s gate tender at Delta Park in Colchester receives $75/month to open and close the park gates, and two caretakers receive rental rebate of $8/hour. WVPD anticipates recruiting additional gate tenders for Derway Cove in Burlington and Wolcott Family Natural Area in Colchester starting in calendar year 2021. C. Payroll Fees (no change from FY21) This line was added to better reflect the WVPD’s actual bookkeeping procedure and more accurately report the cost of salaries for year-round and temporary employees. It covers fees paid to a payrolls service. 7 2.FICA (16.7% increase from FY21) This is calculated as 7.65% of salaries per federal law. 3.Workers Compensation (14.3% increase from FY21) This is covered through the Vermont League of Cities and Towns (VLCT) and is dependent on VLCT classifications and rates. It is anticipated to remain relatively stable for FY22, as VLCT has already indicated that at most there will be a small increase. 4.Unemployment Insurance (28.6% increase from FY21) This is covered by the Vermont League of Cities and Towns. VLCT has notified members to anticipate an increase for FY22 due to the COVID-19 Pandemic and associated unemployment claims across the state. 5.Dental Insurance (19.8% increase from FY21) WVPD provides dental insurance through the Vermont League of Cities and Towns for permanent, full-time staff. WVPD added a staff member, Remy Crettol, Projects & Programs Coordinator, to the plan in 2020. 6.Health Insurance (4% decrease from FY21) WVPD offers the Blue Cross Blue Shield menu from Vermont Health Connect. Each Full Time Year-Round employee is offered $667 per month for single coverage, $1,018 per month for two-person coverage, or $1,285 per month for family coverage. A $1,200 per year incentive is provided for Full Time Year-Round employees who opt to be covered by a partner’s health insurance instead of the WVPD’s insurance. With few employees covered, a change in one individual’s coverage status (i.e., from one person to two-person coverage) can dramatically increase this line item. One WVPD staff member remains on their spouse’s insurance creating some savings for WVPD. 7.Retirement (9.3% increase from FY21) The WVPD has a 457 plan (similar to a 401K) through the State of Vermont. Maintenance and administrative costs to the WVPD are minimal. Contributions by employees must be voluntary, by law. Assets are the property of the employee. The total 8 contribution by the WVPD for the Operations Manager and the Parks Superintendent is 3% of their salary, for an anticipated total of $3,500. An annual contribution of 6.00% of salary is made to the Vermont Municipal Employees Retirement System for the Executive Director. The total contribution by the WVPD is anticipated to be $4,500. 8.Programs (100% decrease from FY21) This line was removed as part of the restructuring of WVPD’s operations. 9.Liability/Fire Insurance (4.7% decrease from FY21) Slight decrease from FY21 to better reflect actual cost. WVPD is reimbursed from the Ethan Allen Homestead Museum for their portion to cover the Historic Allen House and a portion of the Hill-Brownell Education Center. Coverage is provided by the Vermont League of Cities and Towns. This line item includes a mandatory $700 management fee. 10.Travel/Auto (23.4% decrease from FY21) Decrease from FY21 reflects actual costs and need. The WVPD owns two pickup trucks, both recently purchased (2006 Ford F350 in FY21; 2004 Ford F350 in FY20). This category also includes preventative maintenance for those vehicles. Employees who use their own vehicles for the WVPD’s business are reimbursed for mileage at the federal rate. 11.Utilities (23.4% decrease from FY21) Decrease from FY21 reflects the fact that WVPD will receive reimbursement for utilities cost of the Education Center at the Ethan Allen Homestead from the Burlington Forest Preschool and Ethan Allen Homestead Museum. On-site caretakers pay for their own utilities, except for City water in Burlington for the Ethan Allen Homestead Caretaker House. 12.Buildings Maintenance (58.5% increase from FY21) Overall, the WVPD’s 10 buildings* have been kept in good condition. More maintenance to the buildings is being done by the WVPD’s seasonal crew as preventative maintenance instead of being contracted out as repairs. However, this line item was 9 increased due to known needed maintenance and anticipated upgrades to the Education Center, WVPD offices and garage, and caretaker houses. *Building Inventory: a.Ethan Allen Homestead (6 structures total): 1 historic structure (Ethan and Fanny Allen’s restored farmhouse), 1 caretaker residence, 1 picnic shelter, 1 outhouse, 1 administrative building (the WVPD’s office, public restrooms, and maintenance garage), and 1 large barn (converted to offices, classrooms, exhibit space, and public restrooms). b.Colchester Pond Natural Area (4 structures total): 1 caretaker house (historically significant), 1 detached garage/workshop, 1 milk house, and 1 barn. 13.Parks Maintenance (32.1% increase from FY21) Increased park usage and vandalism are the biggest factors that could unpredictably drive up this expense. Flooding also has a substantial impact on this expense. Significant repairs and improvements are often covered through grants. This category covers materials and equipment for work performed by the WVPD’s seasonal crew who maintain its 19 parks. This work includes mowing lawns, maintaining 28 miles of trail, picking up litter, building and installing park signs, picnic tables, foot bridges, fences, beaver baffles, gates, water bars, benches, canoe access stairs, and informational boards. 14.Snow Removal (80% increase from FY21) Increase from FY21 is based on actual need. Two parks require snow removal and sanding – Ethan Allen Homestead in Burlington and Colchester Pond in Colchester. 15.Subcontracted Services (no change from FY21) With the purchase of new equipment and training, WVPD crew is able to perform maintenance tasks that use to require hiring a contracted service. This line item includes routine work that must be done by a professional because it requires equipment or expertise beyond that possessed by the WVPD’s staff, for example: 10 a.Hazardous Tree Removal: Removal of dead, standing trees that cannot be safely removed in-house. Heavy duty equipment is often required when the tree is close to a structure. b.Routine Services: This includes services for the WVPD’s fire extinguishers, 3 furnaces, 2 septic tanks, 1 office woodstove, 1 vault toilet, 4 overhead doors, 2 vehicles, 1 water filtration system, 1 alarm system, and 1 sprinkler system. c.IT Budget: Computer network maintenance, updates, and recommendations on new hardware and software purchases. d.Park Signs: Fabrication of one new park entrance sign per year at $1,000. e.Bookkeeping: WVPD retains a professional bookkeeper to prepare bills for payment, to update the WVPD accounting system, and help prepare for audits. f.Accounting: Preparation of the Form 990 and a compilation or review by an accountant. 16.Rubbish Removal (no change from FY21) Illegal dumping can cause this expense to jump unexpectedly. This expense mainly covers garbage pickup by the WVPD’s crew at its 18 parks. It also includes office rubbish and recycling. 17.Telephone/Email/Internet/Fax (no change from FY21) WVPD has switched email and website hosting provider with a reduction in monthly costs for this service. 18.Postage (no change from FY21) WVPD relies primarily on electronic communications, and these costs are related correspondence that must be mailed (bills, legal notices, etc.). 19.Supplies (40% increase from FY21) Increase based on actual costs and need. This line item covers general office supplies, including janitorial supplies, supplies for a laminating machine for the production of signage in house, and the printer, fax, and copy machine, which are now greatly reduced due to a new machine with a lower cost maintenance contract covered in the “copies” line item. 11 20.Copies (5% decrease from FY21) Decrease from FY21 reflects actual cost. This covers the cost in a yearly service contract for the copy machine. This category also includes the cost of color and/or oversized copies based on usage. 21.Newspapers (100% decrease from FY21) This line item was eliminated. 22.Employee Trainings (no change from FY21) This provides funding for employees to learn new skills and complete voluntary trainings. WVPD works to retain skilled staff and build organizational capacity through a proactive program of training. Grants are being sought to add new training opportunities. 23.Membership (100% increase from FY21) Increase from FY21 reflects actual costs of memberships for the Vermont Trails and Greenways Council, and the Vermont Recreation and Parks Association – all organizations directly related to WVPD’s programs and activities. 24.Events (no change from FY21) This includes supplies for the annual Conservation Field Day. It also includes items for events that are not covered by outside sources. 25.Printing/Advertising/Exhibits (no change from FY21) This provides for WVPD promotions/displays at events and programs, for printing signs and notices, and for occasional advertising for recruitment. 26.Conferences (no change from FY21) WVPD staff participates in multiple professional development trainings in order to expand and build increased quality into programming and events. In addition, mandatory attendance of conferences is a condition of some grant sources which often translates directly into enhanced revenues for WVPD. 12 27.Legal Services (no change from FY21) The WVPD mostly engages pro-bono legal counsel each year, this amount reflects the need for recording fees and other small expenses. Project-specific legal expenses (such as land acquisitions) are often covered with grant income. 28.Capital Improvement Program Transfer* (no change from FY21) This money is transferred to a separate capital improvement program fund to provide a stream of revenue for major repairs to buildings, the purchase of major equipment, and/or the scheduled upkeep of a concrete dam at Colchester Pond. 29.Operating Reserve Fund* (no change from FY21) This fund was established in 2001 to offset any unforeseeable shortfalls in the operating budget. Eligible uses include 1) an increase in routine, essential expenditure beyond amounts budgeted for the year, 2) a decrease in grant income budgeted to supplement operations, 3) mechanical failure of essential equipment, or 4) extensive damage to essential park facilities. 30.Audit Fund (no change from FY21) This line item builds resources for regular audits. Annual financial reviews are conducted with full audits completed every five years. *Four sources fund the Capital Improvement Program and the Operating Reserve Fund: 1) Staff finding reductions in actual expenses compared to those proposed, 2) dedicated grants that allow the limited use of their funds for routine operating expenses, and 3) salary savings due to employees taking unpaid leave and 4) year-end operating surpluses. 575 Dorset Street South Burlington, VT 05403 tel 802.846.4106 fax 802.846.4101 www.sburl.com MEMORANDUM TO: Kevin Dorn, City Manager; City Council FROM: Paul Conner, Director of Planning & Zoning SUBJECT: Proposed LDR Amendments: LDR-17-13A, LDR-17-13B, LDR-19-06, LDR-20-18A DATE: November 16, 2020 City Council Meeting Enclosed please find a series of amendments to the Land Development Regulations. These amendments were approved 7-0 by the Planning Commission following their public hearing on November 10, 2020. No public comments were received during or prior to the hearing. Staff recommends the Council acknowledge receipt of the amendments and warn a public hearing on the following amendments: a.LDR-17-13A: Allow for increase in maximum building and lot coverage on properties with land in the Urban Design Overlay District via installation of an on-site civic space b.LDR-17-13B: Allow for increase in maximum lot coverage on properties with land in the Urban Design Overlay District via use of Transferable Development Rights from designated Sending Areas These two amendments would provide property owners along Shelburne Road and portions of Williston Road to increase their total lot coverage by up to 10 percentage points (eg, from 70% to 80%). To do so, an applicant would have 2 options: (1) by installing a pocket park on site for use by employees, residents and/or the public OR (2) by purchasing Transferable Development Rights from a sending area in the Southeast Quadrant Zoning District. c.LDR-19-06: Modify Table of Open Space Types (Appendix F) and Applicability in the City Center Form Based Code District These amendments would establish two new types of “Civic/open spaces” that may be used within the City Center FBC district, and would make a pair of these types eligible for use as part of LDR-17-13A for increase lot coverage in the Urban Design Overlay District. In doing so, there would be standards for the features and quality of civic space areas that are installed in order to obtain the increased lot coverage. The expanded palette of options available is intended to respond to the challenge property owners in City Center have had in applying the standards to small-to-midsize projects since most of the current civic space types have a larger minimum area requirement. And finally, some clear-up of language is proposed to several civic space types. d.LDR-20-18A: Eliminate requirement for submission of paper copies of applications under the Land Development Regulations 2 This amendment would remove the requirement for submittal of paper copies of applications for development. This has been practice since March 2020, when staff began to work remotely. Staff had already put the pieces in place to manage this, including establishing a digital repository and creating a relationship with a local printing company to print large-scale plots if needed. Digital copies can be made available to the public for review at any time and we are able to send the files to various printers upon request of residents at their expense. Elimination of the requirement in the LDRs would codify this practice and take an additional step towards the City’s sustainability goals. Full-size roll plans consume a lot of paper! LDR-17-13 A & B Lot coverage in Urban Design Overlay District Approved by Planning Commission 2020-11-10 LDR-17-13A: Allow for increase in maximum lot coverage on properties with land in the Urban Design Overlay District via installation of an on-site civic space LDR-17-13B Allow for increase in maximum lot coverage on properties with land in the Urban Design Overlay District via use of Transferable Development Rights from designated Sending Areas 2.02 Definitions … Transferrable Development Rights. The development potential of a parcel of land assigned by these regulations and measured in dwelling units per gross acre, which may be severed from a parcel, the sending parcel, and which may be transferred to and used on another parcel, the receiving parcel. To the extent that the development potential of a sending parcel is used on a receiving parcel, rights or interests in the parcel created by a legal instrument in perpetuity, conserving the sending parcel and limiting the possible uses of the sending parcel to agriculture, forestry, natural area and/or outdoor non-motorized recreation shall be granted to the City, a State agency or a Qualified Organization, as defined in 10 V.S.A. section 6301a, as amended from time to time. 10.06 Urban Design Overlay District (UDO) A.Purpose. It is the purpose of the Urban Design Overlay District to recognize the impact of simple design principles and to reflect a design aesthetic that fosters accessibility and creates civic pride in the City’s most traveled areas and gateways, while furthering the stated goals of the City’s Comprehensive Plan. The Urban Design Overlay District aids in fulfilling the City’s vision for the Southwest quadrant, which is to enable infill and conversion development, encourage pedestrian movement, serve local and regional shopping and employment needs, and make use of existing public transportation. The City intends for the applicable areas to provide safe and inviting access to adjacent neighborhoods. … E.Allowance for Increase Lot Coverage via supplemental On-Site Open/Civic Space or Transferable Development Rights. For parcels with land underlying the Urban Design Overlay District, the maximum lot coverage may be increased by up to ten (10) percentage points using one of the two methods described below. Such allowance shall apply only to the subject lot with land underlying the Urban Design Overlay District and not any adjacent lots and must be approved in conjunction with a site plan or Planned Unit Development for the subject lot. Example: For a lot in a zoning district where the maximum lot coverage as identified in Appendix C is 70%, the maximum lot coverage for said lot may be increased to 80%. (1)On-Site Open/Civic Space Option. The applicant shall demonstrate compliance with each of the following standards as part of any proposal to increase lot coverage under this subsection: (a)For each additional increment of lot coverage, an area on the site equal to thirty (30) percent of said increment shall be designated on the site plan for the subject parcel as one or more Snippets/Parklets and/or Pocket/Mini-Parks as enumerated in Appendix F; (b)The selected Open/Civic Space type(s) must comply with all requirements and guidelines for the applicable type in Appendix F; LDR-17-13 A & B Lot coverage in Urban Design Overlay District Approved by Planning Commission 2020-11-10 (c)All elements of the applicable Open/Civic Space type shall be constructed prior to the issuance of a certificate of occupancy; (d)Where elements of such Open/Civic Space type are pre-existing, they may be used to qualify under this section; and, (e)Impervious areas within an approved Open/Civic Space shall not be considered lot coverage for the purposes of these Regulations. (2)Transfer of Development Rights Option. The applicant shall demonstrate compliance with each of the following standards as part of any proposal to increase lot coverage under this subsection: (a)Provision of Options to acquire all necessary TDRs from a designated Sending Area as part of any application to the Development Review Board or Administrative Officer in accordance with Article 9 of these Regulations. (b)Recording of required documentation demonstrating completed transfer(s) of all necessary TDR, in a form acceptable to the City Attorney, shall be required prior to issuance of any zoning permit enabling use of increased lot coverage. (c)Only the minimum quantity of Transferrable Development Rights necessary to satisfy the requirements of the site plan or Planned Unit Development application may be transferred to the receiving parcel. If the minimum quantity of TDRs results in more available lot coverage on the receiving parcel than is required for the site plan or PUD application, that shall be noted in the decision and may be used in a subsequent application with no additional TDR transfer. (3)Combined Applications. In no case shall the options listed above be used in combination or in addition to one another. TRANSFER OF DEVELOPMENT RIGHT – ARTICLE 9 9.05 Transfer of Development Rights; Sending & Receiving Areas and Residential Density The planned maximum residential build-out in the SEQ District has long been limited to approximately 3,800 dwelling units, plus an allowance for affordable housing density bonuses. In order to maintain this limitation on the overall development of the SEQ District and to encourage both well-planned residential development in clusters and the preservation or protection of open space, natural resources, scenic views and agricultural uses, the Transfer of Development Rights is hereby authorized within the SEQ District. To allow for the redistribution of development to areas priority development areas outside the SEQ District, the Transfer of Development Rights to land within the Urban Design Overlay District is also authorized as enumerated in this Section. A.Sending and Receiving Areas. TDRs are transferred and severed from lands within designated sending areas and transferred to and used on lands within designated receiving areas. (1)Sending Areas. Lands within the following areas are designated as Sending Areas: (a)Lands within the SEQ-NRP and SEQ-NRT sub-districts. (2)Receiving Areas. Lands within the following areas are designated as Receiving Areas: (a)Lands within the SEQ-NR, SEQ-NRT, SEQ-NRN, SEQ-VR and SEQ-VC sub-districts; (b)Parcels with land underlying the Urban Design Overlay District. LDR-17-13 A & B Lot coverage in Urban Design Overlay District Approved by Planning Commission 2020-11-10 (1)Lands within the SEQ-NR, SEQ-NRN, SEQ-VR and SEQ-VC sub-districts are designated as receiving areas. (2)Lands within the SEQ-NRP sub-district are designated as sending areas. (3)Lands within the SEQ-NRT sub-district area designated both as sending areas and receiving areas. B.Assigned Density: For the purposes of the Transfer of Development Rights, all land in the SEQ District is provided an Assigned Density based on the maximum residential build-out of the SEQ District. The maximum assigned density of a parcel shall be one point two (1.2) dwelling units and/or lots per gross acre. (1)SEQ-VC: Lots in the SEQ-VC sub-district that were in existence as of the effective date of this Article and that are two acres or less in size shall be allowed an assigned residential density of four (4) dwelling units to the acre. C.Allowable Density for Development that does not Include a Transfer of Development Rights: If a PUD does not use Transferrable Development Rights, the number of dwelling units that may be developed, or the number of single family house lots that may be created, in the PUD shall not exceed an average density and a maximum number of units per structure as follows: (1)In the SEQ-NRP sub-district, the provisions of Section 9.12 shall apply. (2)In the SEQ-NRT, SEQ-NR, SEQ-NRN and SEQ-VR sub-districts: One point two (1.2) dwelling units to the acre and four (4) dwelling units per structure. (3)In the SEQ-VC Subdistrict: (a)For lots that were in existence as of the effective date of this Article and that are two acres or less in size: four (4) dwelling units per acre (b)For all other lots: One point two (1.2) dwelling units to the acre and four (4) dwelling units per structure. D.Allowable Residential Density for Development that Includes a Transfer of Development Rights (1)If a PUD in the Southeast Quadrant Zoning District uses Transferrable Development Rights, the number of dwelling units that may be located on, or the number of single-family house lots that may be created within, a contiguous development parcel subject to a single PUD or Master Plan approval shall be increased to a maximum average density as follows: (a)In the SEQ-NRT and SEQ-NR sub-districts: Four (4) dwelling units to the acre and four (4) dwelling units per structure. (b)In the SEQ-NRN sub-district: Four and two-thirds (4.67) dwelling units to the acre and four (4) dwelling units per structure. (c)In the SEQ-VR and SEQ-VC sub-districts: Eight (8) dwelling units to the acre and six (6) dwelling units per structure. Such average densities may be achieved only as part of a Planned Unit Development application. Where a structure has been approved as part of a Master Plan prior to January 9, 2012 with a greater number of dwelling units than those permitted in these Regulations, such approved number of units in a structure shall remain in effect. LDR-17-13 A & B Lot coverage in Urban Design Overlay District Approved by Planning Commission 2020-11-10 (2)If a site plan or PUD outside the Southeast Quadrant Zoning District uses Transferrable Development Rights, the maximum development density that may be located on a development parcel subject to a site plan or PUD approval shall be increased as follows: (a)In the Urban Design Overlay District, lot coverage indicated in Section 10.06 of these Regulations. E.Development Rights Necessary to Obtain Density Increase (1)To obtain the increased density allowable in a receiving area in the SEQ District, transferrable development rights must be acquired from 0.83 acres of land in a sending area for each additional dwelling unit (excluding accessory dwelling units) approved for development on the receiving parcel beyond the maximum average density that would be allowable on the receiving parcel if the PUD did not use transferrable development rights. (2)To obtain the increased density allowable in a receiving area outside of the SEQ District, transferrable development rights must be acquired as set forth on Table 9-0. Table 9-0: Density Rights Required to Obtain Lot Coverage Increase Additional Lot Coverage Approved for Receiving Parcel beyond the Maximum Lot Coverage Allowed on the Receiving Parcel is Site Plan or PUD did not use TDRs TDRs required from land in sending areas Up to 10,000 SF 0.83 acres 10,001 SF – 20,000 SF 1.67 acres 20,001 SF – 30,000 SF 2.50 acres Each additional increment of 10,000 SF 0.83 acres Appendix F: SEE LDR AMENDMENT #LDR-19-06 LDR-19-06 Open Space Types Draft for PC Public Hearing, following Legal Review Approved by Planning Commission 2020-11-10 LDR-19-06 Modify Table of Open Space Types (Appendix F) and Applicability in the City Center Form Based Code District 2.02 Definitions Open space. Land maintained in essentially an undisturbed, natural state for purposes of resource conservation, and/or maintaining forest cover; or that is enhanced and managed for outdoor recreation and civic use, working lands, or local food production. Open space must be of a quality and size that supports its intended function or use. Open space specifically excludes streets, parking areas, driveways and other areas accessible to motor vehicles. Open space, common. Land within or related to a development, not individually owned or dedicated for public use, which is designed and intended for the common use or enjoyment of the residents or employees of the development, and may include such complementary structures and improvements as are necessary and appropriate. Open space, public. Open space owned in fee or by the City, a public agency, land trust, or non-profit organization and maintained for the use and enjoyment of the general public, health, safety, and welfare of the general public, habitat preservation, agriculture or urban agriculture, or preservation of other public goods such as landscape or scenic vista preservation. Open Space, or Open/Civic Space, Qualifying. Open Space that meets all of the requirements of Tables 8-1 (Open Space Requirements), 8-2 (Qualifying Open Space) and the requirements of Appendix F, Open/Civic Space. Open Space, Qualifiable. Open Space that meets the requirements of Tables 8-1 (Open Space Requirements) and 8-2 (Qualifying Open Space), and the following elements of Appendix F, Open/Civic Space: Type allowed in the applicable Transect Zone, Description & Service Intent, Size, and Location & Access. 8.08 Open Space Requirements … C.Qualifying Civic/Open/Civic Space. Qualifying Civic/Open/Civic Space is defined per the palette of options included in Appendix FTable 8-2, and specifically excludes areas also intended for motor vehicular use, such as parking areas, driveways, travel lanes, etc. Table 8-2. Qualifying Open Space Transect Zone Allowable Open Space (see Appendix F for standards) T5 Pocket/Mini Park Plaza/Square Outdoor café/restaurant seating (not within the public right-of-way) Sun Terrace (as restricted in Appendix F) LDR-19-06 Open Space Types Draft for PC Public Hearing, following Legal Review Approved by Planning Commission 2020-11-10 Courtyard Pedestrian Pass Indoor Park / Atrium T4 All Open Space listed as allowable in T5 and; Playgrounds Green (residential and campus style development only) Community gardens Rain Gardens (as restricted in Appendix F) Wooded area (as restricted in Appendix F) Enhanced or recreational Wetlands/Stormwater Treatment Area (as restricted in Appendix F) T3/T3+ Pocket/Mini Park Courtyard Green- residential with more than 7 units only Private yard space (respecting common space requirement indicated in Table 8-1) Playground Community gardens Wooded area (as restricted in Appendix F) … E.Open Space Location (1)Locating Open Space Off-Site (a)Qualifying open space may be located off-site, or on a parcel other than the one where the subject use is located, in areas designated in Table 8-1. Designated off-site qualifying open space must be located within City Center FBC District boundaries and must meet the standards articulated herein. Designated off-site open space must qualify under the palette of options listed in Table 8-2Appendix F. … G.Landscaping Requirements … (2)Within the City Center FBC District, the minimum landscaping budget may be applied to non- bulb perennial vegetation, or other amenities, as detailed in Table 8-23 and Appendix F, as part of a cohesive landscaping plan for the site that provides adequate planting of trees and shrubs appropriate to the site. … Table 8-23. Landscaping Options … LDR-19-06 Open Space Types Draft for PC Public Hearing, following Legal Review Approved by Planning Commission 2020-11-10 8.09 Uses Allowed and Changes of Use. A.General Provisions. Within the Transect Zones, all uses shall be allowed except as specified in Table 8-34, Table of Uses, these Land Development Regulations, other applicable City ordinances and regulations and by state statute or applicable state regulation. In Table 8-34 below (Transect Zone Table of Uses), where a use is not listed as prohibited within a specific Transect Zone, it is allowed in that Transect Zone pursuant to these Land Development Regulations. B.Nonconforming structures. Table 8-34, Transect Zone Table of Uses, indicates uses that are prohibited in each Transect Zone for structures that are not in full compliance with the applicable Building Envelope Standards. See also Section 8.11 for nonconformities. Table 8-34. Transect Zone Table of Uses … APPENDIX F: CIVIC/OPEN/CIVIC SPACE TYPES SEE ATTACHED TABLE APPENDIX FDraft Approved by Planning Commission 2020‐11‐10Civic/Open Space RequirementsF‐1Plaza/Square Green Pocket/Mini Park Playground Outdoor Café/ Restaurant SeatingSun Terrace Indoor Park/Atrium Courtyard Wooded AreaCommunity Shared Garden SpaceApplicabilityAll FBC DistrictsT3, T3+, T4All FBC Districts, Parcels with land in Urban Design Overlay DistrictAll FBC DistrictsAll FBC Districts (must be associated with a restaurant)Buildings having 3 or more stories in T4 and T5 T4, T5All FBC DistrictsOnsite in FBC T3 and T3+ unless counting as off-site open space for T4 and T5 and meeting all of the requirements and limitations of 8.08E.All FBC districts.Description & Service IntentPrimarily hard-surface space. Intended to serve public, allowing people to congregate, sit, walk, or access adjacent businesses. Placement, design, and intended use should consider relationship to ajdajcent land uses.Informal and centralized public, civic space or common/shared private space for residential use or campus-style development.Small open area. May be tucked adjacent to or between buildings, or adjacent to roadway. on a separate lot or portion of a lot. Intended to primarily serve public or residents within 1/4 mile radius.Programmed space and/or structure that serves the active recreational needs of children in the immediate vicinity.An open-air seating area provided by a restaurant located on the subject or adjoining property, where restaurant patrons can eat or drinkAccessible and open area on upper story with seating and gathering amenities. Interior open space where at least one wall facing the street consists entirely of glass. Common Open Space area on a portion of a lot. Naturally occurring area with predominance of canopy trees with enhancement and public access.Land set aside and maintained for production of food to be used primarily for participating gardeners. Size Minimum 5,000 sq.ft. Residential: 0.25-2 acres; Campus-style Development: 0.5-3 acres.2,000-10,25,000 sq. ft.Total pPlay area shall be a minimum of 1,500 2400 square feet. Play space should include a buffer area around any play structures. Minimum 100 sq. ft. 500-3,000 sq.ft; total area shall not count as more than 50% of the minimum required qualifying open space.Minimum area 1,500 sq.ft. Minimum ceiling height 20'. Area to be counted as qualifying open space shall not exceed twice the area of the glass wall projected onto the floor plane. 5,000-20,000 sq. ft. 2,500 sq. ft. minimum; Shall include the land of the improvement (such as enhanced path, viewing platform, etc) and no more than 50 feet to either side; total area shall not count as more than 50% of the minimum required qualifying open space.Minimum 400 square feet. Encouraged to serve at least 20% of units in multifamily developments. Location & Access Outdoors and within Public Realm. High Visibility from public rights of way. Accessible from a public street at grade or 3' above or below street level connected to street with wide, shallow stairs. May include space for a farmer's market.For residential: Centralized; Accessible to all tenants/residents via pedestrian walkway or direct frontage (cottage court development). For campus-style development: Centralized; Accessible from a public right-of-way via direct walkway; Access from several locations encouraged.Fronts on and is accessed from a street right-of-way. Pedestrian accessible. Accessible from Public Right-of-Way or adjacent to private sidewalk. Should be centrally located and visually accessible to the greatest extent practicable. Highly visible, directly adjacent to public right of way. See additional public realm standards below.Second floor or above. Encourage location in places which have spectacular views. Accessible directly from the sidewalk or public corridors. For T5 Non-Residential, must provide adequate signage about location and accessibility in hallways and elevators. Building interior adjacent to sidewalk or public open space. Direct access from street level. Provide several entrances to make the space available and inviting to the general public. Physically defined by surrounding buildings on three sides (outer) or four sides (inner)Must be accessible, at minimum, by residents, tenants, or customers of site. Must be onsite. Offsite wooded areas shall not be considered qualifying open space even where the LDR permit open space to be located off-site.May not be located in any class wetland or wetland buffer. Shall have proper drainage.Seating*, Tables, Etc. Minimum one One seating space for each 500 sq.ft. of plaza area,. with a Mminimum of 10 seatings spaces. Seating is encouraged to be of a variety of types and socially oriented. Provide formal and informally arranged seating, on sculptured lawn. Moveable chairs desirable. Three seats per quarter acre, rounded up.One seat for each 750 sq.ft. of park size. Must include amenities which differentiate the space from basic lawn area. Examples include benches, bike racks, trash receptacles, gazebos, playgrounds fixed play equipment, or public picnic tables. Must provide benches or formal seating areas at one space for each 500 square feet, rounding up, as well as at least 200 square feet of level, grassed, informal seating. Seating material shall be of moderate to high quality in order for café space to be considered qualifying open space.One seating space for every 50 sq.ft. of terrace area. Provide one seat for every 100 sq.ft. of floor area, one table for every 400 sq.ft. of floor area. At least one half of seating to consist of movable chairs. One seating space for each 500 sq.ft. of courtyard area, with a minimum of 10 seating spaces 3.Light enhancement expected. Must include improvements, including cleared paths and benches.None required. Landscaping, Design-Landscape is secondary to architectural elements. Use trees to strengthen spatial definition. Shall include attractive paving material or pattern to create unique space. Encouraged use of lush, dense plant material. Shall incorporate art, sculpture and/or water feature. Provide lush landscape setting with predominantly lawn surfaces and planting such as: trees, shrubs, ground cover, flowers. Canopy trees should provide substantial shade. Turf and landscape plantings. to Should promote shade over at least 25% a portion of the area.Appropriate ground material- rubber or woodchips. Plantings for articulation of space to complement active play ingredients encouraged. Flat paved or concrete area for wheeled toys encouraged. Paved areas including space for basketball or other sport courts are encouraged and may be counted towards minimum required area of qualifying open space. Shade shall be provided in consultation with the Recreation DirectorFor optional separated seating areas, use planting boxes of interesting patterns of plants, open fences of less than 3 feet in height, or decorative and moveable bollards with decorative chain connectors. Terrace may take one of the following forms: complex architectural setting which may include art works; flower garden; space with trees and other planting. Planted roofs are permitted provided area is also a functional seating space.Provide attractive paving material to create interesting patterns. Use rich plant material. Incorporate sculpture and/or water feature. If paved, area shall be amended throughout with substantial planted areas or large planters of trees and lush greenery. If grassed, area should be articulated at perimeter with lush greenery.Majority of area must be covered with canopy trees. Light enhancement expected. Must include cleared paths, benches, and/or other amenities. Must have adequate planting soils, tested for pH balance, drainage, nutrients, etc. (proof provided prior to Certificate of Occupancy). Where they are inadequate, soils shall be amended for more suitable farming. Shall have water service directly to gardens. Raised planters or other semi-permanent infrastructure encouraged. Commercial Services, Food 20% of space may be used for restaurant/cafe seating, taking up no more than 20% of the sitting facilities provided. 20% of space may be used for restaurant seating taking up no more than 20% of the sitting facilities provided. Not permittedPermitted but nNot counted towards open space requirement. May serve as seating area for adjacent restaurant/food service, or be space provided for those bringing their own meals.Dependent on Transect, may possibly be used up to 100% for commercial food services. See Table 8-1.30% of area may be used for restaurant seating taking up no more than 30% of the seating and tables provided. Not permitted Not permitted. Not permitted. Sunlight and Wind Sunlight to most of the occupied area from mid-morning to mid-afternoon. Sunlight to most of the occupied area from mid-morning to mid-afternoon. Shelter from wind. No requirementsSunlight to most of the occupied area from mid-morning to mid-afternoon. Mix of sun and shade.Sunlight encouraged to most of the occupied area at lunchtime. No requirements No requirements except as noted for street façade to be wall of glass. Encouraged to be south-facing.Sunlight to sitting areas for most of day.No requirements Full sunlight. Other Shall include minimum components:3 low child-sized swings; 1 toddler sized swing; 2 slides; one or more play houses. Shall include added amenities specifically intended for play by toddlers and young children, to the satisfaction of the Administrative Officer in consultation with the Director of Recreation and Parks. Creativity in design strongly encouraged. Plan shall be established and submitted to ensure continual use and maintenance of the gardens, whether by residents, association, property owner or property manager. Notes:Seating dimensions:*Required dimensions for one seating space or one seat are as follows:Height: 12" to 36"; ideally 17"; must allow user to bend knees and have feet below knees Depth: 14" one-sided; 30-36" double-sided Width: 30" of linear seating are counted as one seatMaterialsAll products installed in qualifying open spaces shall be of high quality materials intended to be used for commercial application.South Burlington Land Development Regulations APPENDIX FDraft Approved by Planning Commission 2020‐11‐10Civic/Open Space RequirementsF‐2ApplicabilityDescription & Service IntentSize Location & Access Seating*, Tables, Etc. Landscaping, Design-Commercial Services, Food Sunlight and Wind Other Notes:Seating dimensions:MaterialsRain GardenSnippet/ ParkletPedestrian Pass Streetfront Open Space Enhanced or Recreational Wetlands/Stormwater Treatment AreaPrivate Yard SpaceAll FBC districtsAll FBC districts; Parcels with land within the Urban Design Overlay DistrictT4, T5All FBC districtsOnsite in FBC T3 and T3+ unless counting as off-site open space for T4 and T5 and meeting all of the requirements and limitations of 8.08E.T-3 and T3+ A shallow depression planted with native plants that captures rainwater runoff from impervious urban areas.Small sitting area clearly intended to provide welcoming respite between or adjacent to buildings. May serve general public, employees, residents, or customers.Narrow pedestrian right of ways that cut through blocks in residential and/or commercial areas. Liner open space area to secondary streets, as permitted per the Regulations. An existing wetland buffer or new stormwater treatment area which offers public amenities that exceed those minimally necessary for water resource management. Private yard space associated with a residential unit.Maximum size of 3,500 sf; shall not count as more than 50% of minimum required qualifying open space.600-4,000 sq. ft.8' minimum width; 24' maximum width.50' minimum depth from closest public street line; or if private, 50' minimum depth from edge of pavement or sidewalk as applicable. Shall include the land of the improvement (such as enhanced path, viewing platform, etc) and 50 feet to either side; total area shall not count as more than 50% of minimum required qualifying open space.As directed by minimum requirements. The garden should be positioned near a runoff source like a downspout, driveway or sump pump to capture rainwater runoff and stop the water from reaching the sewer system.Must be directly adjacent to public right of way and sidewalk or operable building entry. Applicants are encouraged to consider lighting and safety in design. No vehicular traffic. Must connect two public streets. Storefronts and restaurants are highly encouraged to access the pedestrian pass. Must be immediately adjacent to qualifying secondary street. See Chapter 8 for additional regulations. Must be on each side of roadway, unless a complying building is located on the opposite side. Must be visible to public or tenants and users of building. Direct pedestrian access from adjacent public street type. Directly adjacent to and accessible to at least one entry of the associated dwelling unit. The space must serve as a visual amenity which can be enjoyed through paths or seating. Adjacent seating, proportionate with the size of the garden and number of users, intended to enhance the garden is are required and can be counted as part of the required open space. Seating must be the main focus of the space. Seating must be present year-round and composed of high quality materials. Fixed seating is required unless the applicant demonstrates that moveable seating will meet the stated goals of the type.One seating space for each 150 sq.ft.Seating is encouraged, but there shall be no minimum requirement.If functional for sitting and viewing, seating can be ledges, benches, and/or stairs.No requirements. Deep rooted native plants and grasses.Landscaping shall also be a primary component of the space. Because the space is inherently small, it shall be carefully landscaped in a higher proportion than larger spaces. Landscaping should not interfere with seating, but instead complement it. Spaces should appear warm and inviting and permanent rather than temporary. If paved, area shall provide trees or large potted plants at no more than 530 foot intervals. If grassed, area shall be accented with intermittent trees or public art. Slight, gentle, and undulating berms from 1-3 feet in height are encouraged to block views of parking areas. Ever-green landscaping is required. Include canopy trees whose branches are above the average visual line of sight, located throughout the space, with no more than 40 feet between any two such trees or between a tree and the street or parking area. Landscaping should aim to distract from parking beyond, but should not create dense walls of shrubbery or trees. Artwork is also highly encouragedLID techniques; no fencing permitted.No requirements. Landscaping, lawns or planned seating/dining areas (patios and decks) are encouraged. Not permitted.Permitted40% of area may be used for restaurant seating taking up no more than 30% of the seating and tables provided. Not permitted. Not permitted. Not permitted. Appropriate to the plant species selection. No requirementsSunlight to most of the occupied area at lunchtime. Shelter from wind. No requirements. Appropriate to the plant species selection. Exterior to building. See LID language for additional standards. Bicycle parking may be permitted within these areas; however, the space dedicated to bicycle parking shall not count towards meeting the open space requirements.Separate travelled way from parking areas; shall create pedestrian environment. Must be located on applicant-owned property. South Burlington Land Development Regulations LDR-20-18A Technical Amendment - Submission Requirements Approved by Planning Commission 2020-11-10 LDR-20-18A: Eliminate requirement for submission of paper copies of applications under the Land Development Regulations Appendix E: Submittal requirement: Completed application form; one (1) full-sized, one (1) reduced [11" x 17"], and one (1) digital copy of plans; and a list of the owners or record of abutting property owners 575 Dorset Street South Burlington, VT 05403 tel 802.846.4106 fax 802.846.4101 www.sburl.com South Burlington Planning Commission Proposed Land Development Regulations Amendment & Adoption Report Planning Commission Public Hearing November 10, 2020 In accordance with 24 V.S.A. §4441, the South Burlington Planning Commission has prepared the following report regarding the proposed amendments and adoption of the City’s Land Development Regulations. Outline of the Proposed Overall Amendments The South Burlington Planning Commission will hold a public hearing on Tuesday, November 10, 2020 at 7:00 pm, via GoToMeeting electronic platform, to consider the following amendments to the South Burlington Land Development Regulations: A.LDR-17-13A: Allow for increase in maximum lot coverage on properties with land in the Urban Design Overlay District via installation of an on-site civic space B.LDR-17-13B: Allow for increase in maximum lot coverage on properties with land in the Urban Design Overlay District via use of Transferable Development Rights from designated Sending Areas C.LDR-19-06: Modify Table of Open Space Types (Appendix F) and Applicability in the City Center Form Based Code District D.LDR-20-18A: Eliminate requirement for submission of paper copies of applications under the Land Development Regulations Accessing the Hearing: This will be a fully electronic meeting, consistent with recently passed legislation. There will be no physical site at which to attend the meetings. The City is presently using GoToMeeting as our service. Members of the public are welcome to call in by telephone, join by interactive internet service (with video conferencing and screen sharing capability), or both. Interactive Online Meeting (audio & video): https://www.gotomeet.me/SBCity/pc-2020-11-10 Telephone (audio only): (872) 240-3212; Access Code: 928-311-013 2 Brief Description and Findings Concerning the Proposed Amendments The proposed amendments have been considered by the Planning Commission for their consistency with the text, goals, and objectives of the City of South Burlington’s Comprehensive Plan, adopted February 1, 2016. For each of the amendments, the Commission has addressed the following as enumerated under 24 VSA 4441(c): “…The report shall provide a brief explanation of the proposed bylaw, amendment, or repeal and shall include a statement of purpose as required for notice under section 4444 of this title, and shall include findings regarding how the proposal: (1)Conforms with or furthers the goals and policies contained in the municipal plan, including the effect of the proposal on the availability of safe and affordable housing. (2)Is compatible with the proposed future land uses and densities of the municipal plan. (3)Carries out, as applicable, any specific proposals for any planned community facilities.” A.LDR-17-13A: Allow for increase in maximum lot coverage on properties with land in the Urban Design Overlay District via installation of an on-site civic space Brief explanation of the proposed bylaw The amendment would allow for an increase in allowable lot coverage of up to ten (10) percentage points for any parcel with land in the Urban Design Overlay District with the provision of an on-site Civic Space equal to thirty (30) percent of the area being added as impervious surface. (1)Conforms with or furthers the goals and policies contained in the municipal plan, including the effect of the proposal on the availability of safe and affordable housing. The amendment would allow for additional lot coverage in areas designated in the Comprehensive Plan as priority areas for development and re-development. The amendment would have limited effect on the availability of safe and affordable housing other than to provide additional development flexibility, generally, within the Urban Design Overlay District; if any applicant did make of the provision for affordable housing, a minimum amount of civic space would be installed to serve users of the property (2)Is compatible with the proposed future land uses and densities of the municipal plan. The amendment is consistent with the Comprehensive Plan’s objectives to support development re-development along the Shelburne and Williston Road corridors and to do so in a manner than supports pedestrian-scale design and amenities. (3)Carries out, as applicable, any specific proposals for any planned community facilities. The amendments do not impact specific proposals for any planned community facilities. 3 B.LDR-17-13B: Allow for increase in maximum lot coverage on properties with land in the Urban Design Overlay District via use of Transferable Development Rights from designated Sending Areas Brief explanation of the proposed bylaw The amendment would allow for an increase in allowable lot coverage of up to ten (10) percentage points for any parcel with land in the Urban Design Overlay District with the use of Transferable Development Rights. The amendment would designate properties with land in the Urban Design Overlay District as a Receiving Area and allow existing Sending Areas to direct TDRs to these locations. (1)Conforms with or furthers the goals and policies contained in the municipal plan, including the effect of the proposal on the availability of safe and affordable housing. The amendment would allow for additional lot coverage in areas designated in the Comprehensive Plan as priority areas for development and re-development. The amendment would have limited effect on the availability of safe and affordable housing other than to provide additional development flexibility, generally, within the Urban Design Overlay District. (2)Is compatible with the proposed future land uses and densities of the municipal plan. The amendment is consistent with the Comprehensive Plan’s objectives to support development re-development along the Shelburne and Williston Road corridors. Furthermore, it is consistent with the objective to support conservation of land within areas designed as “very low intensity, principally conservation” in the Comprehensive Plan by expanding the market for use of Transferable Development Rights (3)Carries out, as applicable, any specific proposals for any planned community facilities. The amendments do not impact specific proposals for any planned community facilities. C.LDR-19-06: Modify Table of Open Space Types (Appendix F) and Applicability in the City Center Form Based Code District The proposal would amend Chapter 8 (City Center Form Based Code District) and the related Appendix F to provide for additional qualifying open space types, amend some minor details and clarify expectations of approved types, and provide for greater organization of the text related to applicability. (1)Conforms with or furthers the goals and policies contained in the municipal plan, including the effect of the proposal on the availability of safe and affordable housing. The amendments would not have a direct impact on the availability of safe and affordable housing. The amendments do continue to further several goals and policies within the 2016 Comprehensive Plan, including objective 33 related to the provision of varied recreational areas and facilities and objective 35 relating to a targeted open space to population service standard. (2)Is compatible with the proposed future land uses and densities of the municipal plan. The amendments are not anticipated to impact proposed future land uses and densities as outlined in the Comprehensive Plan. 4 (3)Carries out, as applicable, any specific proposals for any planned community facilities. The amendments do not impact specific proposals for any planned community facilities. The requirements for qualifying open spaces are largely intended to be private spaces and not community-funded, though there could be the potential for large projects with related large open spaces to provide for identified or planned public parks or related community facilities. D.LDR-20-18A: Eliminate requirement for submission of paper copies of applications under the Land Development Regulations Brief explanation of the proposed bylaw The proposed amendment would eliminate requirements for submittal of paper copies of applications to the Development Review Board and Administrative Officer. Digital versions of all documents will continue to be required. They can be provided via digital means to any interested person and can also be sent to a local printer for reduced or full-sized copies upon request. When the City’s offices are open to the public, applications can also be made available for review in person on a public computer (1)Conforms with or furthers the goals and policies contained in the municipal plan, including the effect of the proposal on the availability of safe and affordable housing The amendments will reduce paper waste, furthering the City’s objectives for energy efficiency. (2)Is compatible with the proposed future land uses and densities of the municipal plan. The amendment has no impact on proposed future land uses or densities. (3)Carries out, as applicable, any specific proposals for any planned community facilities.” The amendment does not impact specific proposals for any planned community facilities. TO: Kevin Dorn, City Manager FROM: Ilona Blanchard, Community Development Director SUBJECT: Audio Visual Equipment and Installation for 180 Market Street DATE: November 12, 2020 BACKGROUND: In October, the City issued an invitation to bid for the audio-visual fit-up of the South Burlington Public Library and City Hall. The design provides flexible spaces for meetings and cultural events (City Hall spaces being heavier on meetings and Library and Senior Center spaces more accommodating for cultural). Equipment has been specified to enhance general communication, understanding and learning. The design reflects and supports the new competency in remote video participation and streaming. Audio visual design was part of the Wiemann Lamphere Design team and performed by a local firm, Audio Visual Environments (AVE). In addition to AVE, CCTV Channel 17 and City Center for the Arts/Lyric Stage board members gave freely of their time to ensure that the auditorium accommodates both everyday use by minimally trained staff and more technically demanding community users. Bid This project was competitively bid out based on AVE’s design and equipment specifications. The City received 24 requests for the bid package. Four vendors submitted bids, AVI-SPL, Audio Visual Corporation, Red- Thread, and FuzzBuzz Technologies. Staff are analyzing the bids and vendor qualifications with respect to bid requirements. A recommendation will be presented to the City Council to award a contract on November 16th. Background, Continued, Page 2 Funding Audio Visual Equipment was included in the budget for this project and funds have been allocated. Furniture, fixtures and Equipment is not TIF eligible. RECOMMENDATION: Review the recommendation and vote on awarding a contract. ATTACHMENTS: •Request for Bids ADDITIONAL CONSIDERATION It is advisable to bring the audio-visual contractor on board now to reduce installation costs. 1 | A u d i o V i s u a l R F B –1 8 0 M a r k e t S t REQUEST FOR BIDS FOR Audio Visual Equipment and Installation Project: Provide, Install and Commission Audio Visual Equipment Location: South Burlington Public Library & City Hall, 180 Market Street Sealed Bids, an ORIGINAL PLUS TWO COPIES, subject to the Terms and Conditions of this REQUEST FOR BIDS and other contract provisions, will be received by the Community Development Director at iblanchard@SouthBurlingtonVT.gov. on NOV 12, 2020 AT OR BEFORE 2 PM Proposals shall clearly state “Sealed Bid: Audio Visual Equipment and Installation” in the subject line. Proposals may be withdrawn at any time prior to the official opening. Proposals may not be altered, amended, or withdrawn after the official opening without the recommendation and approval of the City Manager. The undersigned agrees if the bid is accepted, to furnish any and all items upon which prices are offered, at the price(s) and upon the terms and conditions contained in the specifications. The period for acceptance of this proposal shall be ninety calendar days. THE UNDERSIGNED, BY SIGNING BELOW, YOU SIGNIFY THAT YOU HAVE READ THE ENTIRE DOCUMENT AND AGREE TO PROVIDE THE REQUESTED SERVICES AND MATERIALS ACCORDING TO THE TERMS AND CONDITIONS THEREIN. Company Name and Address Company’s Authorized Agent Signature Date Federal ID Number (TIN) Name and Title (Typed or Printed) Telephone No. Email address: Total Price (Total per BID Worksheet): _____________________ __________________________________________dollars Total Add Alternates: dollars 2 | A u d i o V i s u a l R F B –1 8 0 M a r k e t S t Contents 1. INTRODUCTION .................................................................................................................................... 3 2. PROJECT ............................................................................................................................................... 3 2.1 Vendor Requirements ..................................................................................................................... 3 2.2 Special Conditions ........................................................................................................................... 4 2.3 Integration/Installation Requirements ........................................................................................... 5 2.4 General Requirements .................................................................................................................... 7 3. SCOPE OF WORK ................................................................................................................................... 9 3.1 Submittals ....................................................................................................................................... 9 3.2 A/V Fit Up Summary ...................................................................................................................... 10 3.3 Documentation and Close Out ...................................................................................................... 13 4.BID SUBMITTAL ............................................................................................................................... 15 4.1 Instructions ............................................................................................................................. 15 4.2 Evaluation Criteria ................................................................................................................... 15 4.3 Bid Contents ............................................................................................................................ 16 4.4 Format ..................................................................................................................................... 18 5.SCHEDULE ....................................................................................................................................... 18 6.QUESTIONS ..................................................................................................................................... 18 4.3 Bid Contents ............................................................................................................................ 19 4.4 Format ..................................................................................................................................... 20 7. CONTRACT REQUIREMENTS ........................................................................................................... 20 7.01 Non-Binding ............................................................................................................................ 21 7.02 Reservation of Rights .............................................................................................................. 21 7.03 Rejection of Proposal .............................................................................................................. 21 7.04 Failure to Execute the Agreement .......................................................................................... 21 7.05 Public Records ......................................................................................................................... 22 7.06 Submittals ............................................................................................................................... 22 8.Attachments .................................................................................................................................... 22 Attachment A: Bid Form and Worksheet ................................................................................................ 23 Attachment B:. Specifications .............................................................................................................. 26 Cable Specifications ............................................................................................................................ 27 Labeling Specifications ........................................................................................................................ 28 Faceplates and Raceways.................................................................................................................... 29 3 | A u d i o V i s u a l R F B –1 8 0 M a r k e t S t Warranty ............................................................................................................................................. 29 Definitions: .......................................................................................................................................... 30 Project Audio Visual Specification Schedule ....................................................................................... 31 Attachment C: City Standard Contract ................................................................................................... 40 Attachment D Building Plans and SKAs ................................................................................................... 41 1.INTRODUCTION The City of South Burlington is inviting bids from interested and qualified Firms (Proposers) to procure, install and program Audio Visual Equipment for the new City Hall, including moving selected components from the existing building (Project). The building is currently under construction, with ceiling rough-ins in November 2020, ceilings flooded in December, and major equipment installation in the spring, and move-in beginning June 2020. This public building contains a small auditorium, multiple medium to large presentation/meeting rooms, and a mix of public and quasi-public small meeting spaces. The work consists of completing the audio-visual fit-up for the South Burlington Public Library and City Hall. This project includes Public Service Desks, Public Displays, an Auditorium, Activity Rooms, a Digital Lab, and Meeting Rooms. There are also building wide systems for paging and room scheduling. The project team includes the City of South Burlington (Owner), Weimann Lamphere Architects (Architect), and Engelberth Construction (Construction Manager). This Bid Document shall become part of the Contract Documents. 2.PROJECT 2.1 Vendor Requirements 1. The Contractor shall maintain consistent staffing for Project Management and lead installers throughout the project, with the exception of illness or loss of personnel. The Owner reserve the right to require staffing substitutions if deemed beneficial to satisfactory completion of the project. 2. Contractor shall have at least five (5) years of experience with both audiovisual and broadcast implementation. Contractor shall also be a certified dealer for major components (e.g. control system, broadcast production switcher) and shall provide manufacturer training. 3.The Contractor shall install in accordance with all applicable codes and standards, including federal, state, and local codes and authorities. 4. Vendor shall provide evidence through previous work, references, registrations, certifications, and other industry recognized verification/documentation of organizational commitment to quality assurance and effective project management based on the following criteria: a. Continuous training process and certified technicians (if applicable). 4 | A u d i o V i s u a l R F B –1 8 0 M a r k e t S t b. Documented communication process for project status, review, and decision-making. c. Documented process for problem solving and accountability for manufacturer/supplier relationship. d. Documented process for problem solving and accountability for installation/integration relationship. e. Identifiable systematic process for managing client relationships in terms of aligning project objectives and budget constraints with consistent and predictable outcomes. f. Reviewable references/certifications. g. This evidence/artifacts shall be included with the bid proposal. 5. Contractor shall maintain the following Manufacturer-specific qualifications. a. Crestron Digital Media Certified Engineer (DMC-E) b. Crestron Certified Programmer (CCP) c.This evidence/artifacts shall be included with the bid proposal. 6.Contractor shall maintain the following Industry-specific qualifications: Certified Technology Specialists (CTS). This evidence/artifacts shall be included with the bid proposal. 2.2 Special Conditions Special Conditions for this bid are: 2.2.1 Contractor shall adhere to the schedule as set by or modified by City Construction Manager’s construction schedule. 2.2.2 Proposals will be on a lump sum basis, with included unit pricing, according to the Bid Price Worksheet, and where specified, only the qualified products and specifications listed will be considered in this proposal. All bid proposals shall be based on the specifications set forth in the scope of work. Any exceptions or clarifications to the specifications must be clearly called out. Voluntary alternates may be submitted in addition to the base bid along with product data and information (specifications, manuals and warranties as applicable) to assist in analysis of the alternate. When Voluntary alternates are submitted, the original price and the proposed price if the alternate is accepted shall be indicated, as per the Bid Price Worksheet, and all product data and information attached. Voluntary Alternates must be so marked on each page with “VA – insert room number – insert item name” When substitutions are proposed as part of the base bid, the worksheet shall be so marked, and all product data shall be attached to the Bid Price Worksheet. Proposed substitution submittal product data must be so marked on each page with “Proposed substitution – insert room number – insert item name”. Requested Substitutions and Alternates must meet or exceed the minimum identified in the Contract Documents, including all specifications, and may only be approved in writing by the City Project Manager. The City may ask additional questions or request additional information in order to determine if the product meets the design intent for the project. 5 | A u d i o V i s u a l R F B –1 8 0 M a r k e t S t 2.2.3 The bill of materials shall be assumed to be as per the Specifications, with the exception where material is incomplete, or alternatives or substitutions are proposed shall be submitted for the purposes of evaluating the bid proposals. The BOM should include quantity, unit prices, and extended price for all specified equipment. 2.2.4 The Bill of Materials Submittals shall indicate whether each item is as per the A/V schedule or whether it is a Requested Substitution by line. 2.2.5 All submittals shall be complete and organized by related items. Incomplete submittal packets will be returned unchecked. Any modifications to or deviations from the bid documents shall be specifically highlighted on the submittals. 2.2.6 When equipment or material is listed by manufacturer and/or model number in the Equipment Specification Schedule, the manufacturer’s specifications are incorporated by reference. 2.2.7 Pricing shall be as indicated in the Bid Price Worksheet. The worksheet shall be filled out in its entirety, and product data for requested substitutions or proposed alternatives as applicable shall be attached per 2.2.2 above. 2.3 Integration/Installation Requirements 1. All faceplates shall be aluminum with engraved labels. Confirm labels prior to production. 2. All A/V cabling shall be professional grade and sized appropriately for each installation. If signal degradation occurs as the result of cable selection/installation, it will be replaced at no additional cost to the owner. 3. All A/V connectors shall be professional grade. If signal degradation occurs as the result of connector selection/termination, it will be replaced and re-terminated at no additional cost to the owner. 4. Contractor is responsible for providing any signal amplification necessary to ensure a completely functional and professional installation whether or not such items are specifically mentioned in the plans or specifications. 5. Contractor is responsible for all patch cables required to ensure a completely functional and professional, turn-key solution. 6. A/V schematics, plans, details, etc. are provided for specification and contract purposes. Final design to be provided by contractor and approved by Owner. Notify the Owner before bid period question deadline, should any changes in bid documents be required the meet the intended design. 7. It is the Contractor’s responsibility to review the site work, architectural, structural, mechanical, and electrical drawings, specifications, and field conditions, for any details that may impact the installation or provisioning of the system. 8. Failure or omission of the Contractor to examine the site or documents does not relieve the Contractor of responsibility. No additional payment will be made to the Contractor for failure to comply. 9. Review building plans and verify installations at the site to confirm outlet and conduit installation, path, length and location. Check outlets, conduits, raceways, cable trays, and other elements in the proposed pathways for compliance with space allocations, clearances, installation tolerances, 6 | A u d i o V i s u a l R F B –1 8 0 M a r k e t S t hazards to cable installation, and other conditions affecting installation in compliance with manufacturer requirements. 10. Contractor shall choose appropriate mounting method and materials for each location based on manufacturer’s requirements, wall construction, building structure, etc. 11. Proceed with installation only after unsatisfactory conditions have been corrected. 12. Coordinate layout, rough-in requirements, and installation of the work of this section with the Owner’s equipment, furniture, electrical, mechanical, architectural, and other technology trades. 13. Where multiple contractors will share a common pathway or faceplate, coordinate requirements and installation. 14. Contractors shall be responsible for coordinating their configuration with the Owner, access providers, and other integrators whose systems will interact. If problems occur during implementation or commissioning, all contractors will be responsible for ongoing/additional coordination regarding configuring, testing, and troubleshooting of related/ inter-related devices until a resolution acceptable to the Owner is achieved. 15. Omitted 16. The Contractor shall provide all miscellaneous items and accessories required to make the system operational whether or not such items are specifically mentioned in the plans or specifications. 18. The Contractor shall be familiar with the site and the rooms to ensure a proper installation. The final installation methods are left to the discretion of the contractor in accordance with this specification, within standards of generally accepted workmanship, and in accordance with manufacturer’s recommended installation practices. 19. The Contractor shall protect equipment and components during installation. Damage resulting from the Contractor’s work shall be promptly replaced or repaired at the Contractor’s expense. 20. The Contractor shall provide all lifts and temporary supports necessary to accomplish their installation. 21. The Contractor shall accomplish all running of cable, cutting, removal and replacement of ceiling tile, drilling, coring and patching of walls, floors, casework, and ceilings required to complete their work. The Contractor shall document the site condition in a manner satisfactory to the Construction Manager prior to initiation of each room for the project and shall be responsible for the cost of all repairs to return it to initial condition, including to the ceiling tees, grid, tile or other materials. 22. The Contractor, in accordance with all applicable codes, shall provide fire and smoke stopping through all partitions. Verify that penetrations of rated fire-walls are made using products labeled for type of partition penetrated. 23. All cables within racks, cabinets, or enclosures will be cable wrapped with Velcro cable ties at no greater than one-foot intervals. Cabling housed in wiring management shall be tied at no less than two-foot intervals. 24. Due to field conditions or other situations, installation locations may have to be relocated a reasonable distance from the plan location. Unless relocations, modifications and re-engineering are consistently or substantially unfavorable to either the Contractor or the Owner, there will be no additional charge or credit for this work. 7 | A u d i o V i s u a l R F B –1 8 0 M a r k e t S t 25. No additional compensation will be provided for moving installed equipment for reasons including, but not limited to: a. Performance issues. b. Failure to coordinate with other trades. i.All drawings (including Architectural, Mechanical, Electrical, etc.) are available for review at the jobsite. d. Locations deviating from design drawings (unless approval has been obtained prior to installation). e. Failure to follow manufacturer’s recommendations. 26. All debris shall be removed daily as required to maintain the work area in a neat, orderly condition. Debris removal shall be coordinated with the site Construction Manager and conform to LEED requirements for the site. 27. Contractor shall clean all equipment before Owner acceptance using methods and materials recommended by the manufacturer. 28.All ancillary accessories (remote controls, keys, etc.) shall be collected, identified by installation location, and turned over to the Owner. Coordinate delivery with Technology Designer to ensure appropriate signoffs are received. 2.4 General Requirements 2.4.1 All equipment must be new original equipment from the manufacturer; refurbished and equipment from third-party suppliers is not permitted. 2.4.2 All equipment must be of manufacturer's current product range. Any submitted product that has an announced end of life date must be called out in the bid response. 2.4.3 All equipment must carry a minimum 1-year warranty unless specified otherwise. Warranty should include phone support, software and firmware updates for the warranty period. The warranty period for all equipment will start after the District has signed off on installation completion. 2.4.4 All equipment will be supplied with the most current release of firmware and software available at the time of delivery. 2.4.5 All materials and equipment shall be furnished complete with all accessories normally supplied for a complete and operating system. All materials and equipment shall be new and shall be standard products in production and shall be of the manufacturer’s current design. Any items with a known end of manufacture date will be specifically called out for approval before procurement. All equipment of the same or similar systems shall be by the same manufacturer. 2.4.6 Notify the Owner before the bid period question deadline, established at the pre-bid meeting, should any changes in bid documents be required to conform to recommended manufacturer guidelines or the applicable codes, rules, or regulations. After entering into Contract, make all changes required to conform to applicable guidelines, ordinances, rules, and regulations without additional expense to the Owner. 8 | A u d i o V i s u a l R F B –1 8 0 M a r k e t S t 2.4.7 Additional information provided with a bid response shall be used in the evaluation of bids, but do not replace the requirements established by the contract documents (project manual, drawings, specifications, etc.). The Owner will not be responsible for reviewing equipment lists for completeness or conformance to the contract documents. Lists of material, bills of material, etc. submitted by the contractor do not replace the submittal requirements and do not replace the requirements established by the contract. 2.4.8 The methods of implementation shall be in accordance with the latest issue of the various authorities including but not limited to: ANSI - American National Standards Institute ASTM - American Society for Testing and Materials BICSI - Building Industries Consulting Services International EIA - Electronics Industries Association FCC - Federal Communications Commission ICEA - Insulated Cable Engineers Association IEEE - Institute of Electrical and Electronics Engineers ISO - International Organization for Standardization NEC - National Electrical Code NECA - National Electrical Contractors Association NEMA - National Electrical Manufacturer’s Association NFPA - National Fire Protection Association TIA - Telecommunications Industry Association UL - Underwriters Laboratories, Inc. 2.4.9 Any required permits, licenses, inspections, approvals and fees for the work shall be secured and paid for by the Contractor. All work shall conform to all applicable codes, rules, and regulations. Perform all tests required by state, city, county and/or other agencies having jurisdiction. Provide all materials, equipment, etc., and labor required for tests. 2.4.10 The Contractor shall provide the services necessary to engineer, procure, install, test, and certify the systems described in the bid documents conforming to manufacturer specifications and applicable industry standards. 2.4.11 The contractor is to provide any racking and cooling, backboards (if not already provided by the electrical engineer), and access panels necessary for their installation. Materials are to be fire-rated. Provide D-rings, spaced no greater than 12” apart, to support cables routed to and along backboards. 2.4.12 Each contractor is to use plenum rated cabling and accessories throughout the project. 2.4.13 Where not provided by the electrical contractor, each contractor is required to provide their own penetrations, sleeves, and cores with firestopping. Sleeves and cores shall have nylon bushings. 2.4.14 Install surge suppressors where ac-power-operated devices are not protected against voltage transients by integral surge suppressors specified in UL 1449. Install surge 9 | A u d i o V i s u a l R F B –1 8 0 M a r k e t S t suppressors at the devices' power-line terminals. All surge suppression devices shall warranty protection of all downstream equipment. 2.4.15 Closeout documents will include a spreadsheet identifying system components, model number, serial number, and any other pertinent data. Submittals shall include spreadsheet format for Owner approval. 2.4.16 Closeout documents will include full engineering schematics, with equipment labeling, cable labeling, space labeling, and other pertinent information of the install/integration. 2.4.17 Requirements and specifications contained within the Bid Documents are in addition to any product manufacturer’s specifications for installation. In the event of a conflict, the Contractor shall immediately notify the City’s Project Manager. 3.SCOPE OF WORK The scope of work is to provide the audio-visual fit-up for a new building, the South Burlington Public Library and City Hall. Work shall include providing, moving, installing, programming, integrating, testing, and commissioning all of the equipment as specified in Attachment A (Equipment list and location, Room Diagrams, Electrical Plans, ceiling equipment locations). 3.1 Submittals 1. Product Data: For each type of product purposed, provide the manufacturer’s product data sheet in both hard-copy and electronic (PDF) formats including dimensions and data on features, performance, electrical characteristics, ratings, and finishes. Data sheets indicating multiple products shall have the applicable product highlighted or marked. 2. Additional Data: For all mounting hardware and accessories, provide manufacturer’s recommendations for all mounting methods and materials. Include locations for each type of mount used in the project. 3. Preliminary A/V Schematics A. General Requirements: i. Submit in electronic .pdf formats. ii. Label all devices with manufacturer part name and number. A supplementary spreadsheet with device information may be submitted in lieu of labeling every component in the schematic. iii. Show all Inputs/Outputs for every component. Mark unused inputs/outputs as “ spare.” iv. Show connector types for all terminations. 2. Required Schematics: i. Audio flow for each system ii. Video flow for each system iii. Control flow 10 | A u d i o V i s u a l R F B –1 8 0 M a r k e t S t iv. Mounting methods (dimensioned) v. Faceplate layouts D. Timeline. Submittals on all cabling for the first floor shall be submitted within two weeks of contract signature. Remaining submittals shall be provided within one month. 3.2 A/V Fit Up Summary The following is a summary of building A/V needs. Refer to A/V Specification Schedule for basis of design and quantity. 1.Building wide a.Multi-Zone paging system integrated with phones (phone integration FBO) b.Room Scheduling Panels (12-15) 2.First Floor a.Counter loops i.Clerk’s Office – ALS listening device in easternmost counter position, with separate microphone on wall and connected to device under counter. ii.Info Desk – ALS listening device in easternmost counter position, with separate microphone on wall and connected to device under counter. iii.Library Circulation Desk b.Display TVs w/content provider i.Main Lobby (1 TV, one TV FBO, 2 content providers) c.Auditorium i.Crestron Control system -The Auditorium Crestron controller shall be programmed for the following scenes to control audio, video, HDMI feed for the projector, lighting, window coverings, and any other portion of the auditorium equipment, except when controlled manually by the control booth 1.Lighting (house and theatrical) 2.Audio 3.Cameras 4.Projector & Displays 5.Window Coverings 6.All scenes to be programmed are often videotaped except movie: a.Council meeting (council on stage lit, three floor seating – floor box - positions lit, audience bright), everyone needs to be able to read paper clearly 11 | A u d i o V i s u a l R F B –1 8 0 M a r k e t S t b. Council meeting/ Development Review Board with info presented & discussed – back wall has projection screen (dark), council on stage lit to some extent, front of room floor seating positions lit, audience bright, everyone needs to be able to read paper clearly c. Meeting Presenter with Screen; no discussion – light center floor, low light generally except back stage (dark), could take notes d. Presenter with Screen (meeting presenter) – light left (audience left) floor, low light generally except back stage (dark), could take notes - could be combined with above e. Presenter with Screen (stage presentation) – light left (audience left) stage, low light generally except back stage (dark), could take notes or be dark f. Screen Presentation only – low light, could take notes, back stage dark – i.e. educational movie/streaming g. Folk group - Center third of stage h. Large music ensemble -whole stage i. Single speaker/performer – center stage spot j. Single speaker/performer – left stage (audience left) spot k. Single Speaker/performer – front floor center spot l. Panel discussion – light up front of stage m. Movie – Full dark n. Some music, most theatrical performances, and dance would be expected to use the booth control board. ii. Microphones iii. Projector w/short throw lens iv. Cameras v. Display monitors vi. Speakers vii. Control Booth viii. ALS Floor Array System (induction) & recievers ix. A/V Closet x. Fit-up ADA motorized Lectern xi. Lighting and Lighting control panel FBO, integration with Crestron Control by A/V Contractor xii. Auditorium Floor boxes FBO, fit-up of any with specialty, such as Crestron control/camera wiring by A/V contractor. xiii. 2 confidence displays xiv. Cart for confidence displays xv. Blu-ray player xvi. A/V switcher xvii. Stage Box xviii. Controllers & mixers – Camera, audio, etc. xix. Communication to Green Room (Senior Living Room) 12 | A u d i o V i s u a l R F B –1 8 0 M a r k e t S t d.Senior Living Room 123 i.Display & Display Mount with amplifier behind display ii.In ceiling speakers iii.In wall volume control iv.Sound and Visual from Auditorium e.Senior Activity Room 125 i.Crestron Wall Controller/switcher ii.Projector iii.Projection screen iv.Wireless microphones and wall volume control v.In ceiling Speakers & amplifier vi.ALS Floor Array Loop & Receivers f.Children’s Activity Room 129 i.Display Monitor and mount 3.2nd Floor a.Wall mounted display with content controller b.Board Room 201 i.Wall mounted Display with amplifier behind display & mounting panel ii.Crestron Controller iii.In ceiling speakers iv.In ceiling microphone v.Conference Camera w/ mounting bracket vi.Wiring for Camera and display to conference table c.Digital Lab 203 i.Crestron Wall Controller ii.Wall mounted display and bracket iii.Wireless microphone system and wall volume control iv.In ceiling speakers, audio control and in rack amplifier v.Equipment Rack vi.WiFi ALS system d.Library Large Meeting Room 222 i.Projector (FBO, A/V Contractor Installed) ii.Projection Screen iii.Wireless microphone system iv.Ceiling speakers and amplifier v.Wall rack vi.ALS Floor Array Loop & Receivers 13 | A u d i o V i s u a l R F B –1 8 0 M a r k e t S t 4.Third Floor a.City Hall Meeting Room 303 i.Wall mounted Projector FB, installed by A/V Contractor ii.Crestron Controller iii.In ceiling microphone iv.Closet Rack for Equipment v.WiFi ALS vi.Conference Camera vii.Wiring to Floorbox & fit up of floor box. b.City Hall Meeting Room 306 i.(Display with Mounting Rack) ii.Conference Cam with mounting rack c.City Hall Meeting Room 307 i.(Display with Mounting Rack) ii.Conference Cam with mounting rack d.City Hall Meeting Room 334 i.(Display with Mounting Rack) 5.Loose Materials a.TV Displays with mounting racks in various sizes – to be wall mounted by Construction Manager, provided by A/V Contractor b.See also Bid Worksheet – to be installed by A/V Contractor. 3.3 Documentation and Close Out 1. At the conclusion of the project, all as built documentation is to be compiled into an organized, comprehensive package. Copies are to be submitted both in hard copy and searchable PDF formats. 2. Contractor responsible for all equipment registration per manufacturer’s instructions. 3. As-Built: include the following: a. As-built drawings are to reflect system including all changes between the Proposal documents and the final installation, including final location of all outlets, racks, penetrations, etc. b. Drawings for systems showing location and cabinet/enclosure layout. Include all components identifying component manufacturer and model, serial numbers, and connections. c. Cable tests, OTDR traces, etc. are to be provided in both hardcopy format as well as electronic format. Any software necessary to view the tests shall be provided to the Owner. d. Wiring and systems certification. e. Certificate of manufacturer’s extended warranty, where applicable. 14 | A u d i o V i s u a l R F B –1 8 0 M a r k e t S t 4. Spreadsheet identifying installed components, location (architectural room number and owner’s room number). Format of spreadsheet will be agreed upon by Contractor and the owner at the onset of the project. Spreadsheet will include the following information: a. All equipment model and manufacturer information b. Serial numbers c. MAC addresses d. IP addresses e. Registration numbers f. Equipment location g. Cable run-numbers h. The number of HDCP KSVs Keys supported by each source i. The video timing, HDCP use and audio format of each source when operating. j. The video timings and supported audio formats for each connected sink k. The video timings and supported audio formats presented in the EDID to each source – the preferred video timing shall be indicated. 5. Schematic diagram indicating equipment and interconnections. a. Audio flow for each system b. Video flow for each system c. Control flow for each system d. Rack layouts 6. Contractor to turn over electronic version of source code for all control system programming. Provide both compiled and un-complied code. 7. Provide passwords for all coding including DSP(s), control system(s), router(s), mixer(s), etc. 8.Provide an Operations and Maintenance manual including the following in .pdf format fronted with the spreadsheet and organized by room number: a)Manufacturer's Instructions: Provide complete installation, set-up and maintenance instructions. b) Manufacturer’s Warranties 9. Provide all remotes, keys, etc. appropriately labeled with all copies. 15 | A u d i o V i s u a l R F B –1 8 0 M a r k e t S t 4.BID SUBMITTAL 4.1 Instructions Responses shall be submitted to the City by the date and time shown on the cover as a .pdf. The City may follow up with questions or interviews, or accept a proposal as provided. Proposals must be received in the City Hall before the date and time shown in the Selection Process Schedule. Respondents for this Project shall submit a Proposal in accordance with the following instructions: 1.Provide all information requested by this RFB. 2.Provide information as it pertains to your firm. When referencing projects that were joint ventures, indicate such and explain your firm’s role in the project. 3.The Proposal should be well organized and as concise and complete as possible while still providing the requested information. Non-requested information and lengthy responses are discouraged. 4.Information you believe is relevant to the selection of your firm for this Project but not requested by the RFQ may be submitted as an appendix to the Proposal. 5.Due to COVID-19, provide the Proposal in PDF format in an e-mail to iblanchard@SouthBurlingtonVT.gov with the subject line “Sealed A/V Proposal” by the date and prior to the time indicated on the cover. PDF submittals will not be opened until the due date and time. If you do not receive confirmation of receipt, please e-mail or call. There will be no formal opening. All communications concerning the selection process and questions related to the RFB shall be directed to Ilona Blanchard, iblanchard@SouthBurlingtonVT.gov. In e-mail communications, place the name of the Project in the subject line. All proposals upon submission become the property of the City of South Burlington. The expense of preparing and submitting a proposal is the sole responsibility of the submitter. 4.2 Evaluation Criteria A bid’s responsive to the overall needs of the City shall be evaluated on the basis of the following: Price ....................................................... 60% The following (as applicable) .................. 40%: 1.Bidder’s experience and reputation, including past performance for the City. 2.Quality of the materials and services specified in the Proposal. 3.Bidder’s ability to meet other terms and conditions, including insurance and bond requirements. 4.Bidder’s history of financial responsibility. 5.Bidder’s availability to provide future service, maintenance, and support. 6.Size of bidder with respect to the size of the job. 16 | A u d i o V i s u a l R F B –1 8 0 M a r k e t S t 7.Ability to meet the timeline. During evaluation, the City of South Burlington reserves the right to request additional information to assist in the evaluation of the proposal. The City reserves the right to reject any or all responses to the RFB, to contract with the respondent(s) best suited for the interests of the City of South Burlington, to reissue the RFB or to issue a follow-up RFB. This solicitation in no way obligates the City of South Burlington to contract with any qualified respondent. 4.3 Bid Contents The Vendor is to make a proposal which presents an understanding of the work to be performed. The proposal/bid shall demonstrate and provide evidence that the Vendor has the capabilities, professional expertise, and experience to provide the necessary services as described in this RFB. The Vendor shall ensure that all information required herein is submitted with the proposal. Failure to provide all information, organized in the order shown below, inaccuracy or misstatement may be sufficient cause for rejection of the proposal. A.Cover Sheet – the first page of this RFB. B.Bid Form C.Bid Worksheet 1.Base bid shall utilize manufacturers listed in the applicable specification sections as follows. a.Substitution Requests are deviations from the manufacturers/models listed. i.Pricing included in the base bid, with product data and substation request clearly by room and item being replaced. See C.3. ii.If the contractor believes that the A/V Specification Schedule is missing material or may be designed better or otherwise deviates from the specifications/design intent and the system is priced for the base bid (beyond additional cables/connectors/etc.) iii.Include price in base bid and note as a clarification with back-up information as applicable. b.Bidder may choose to include deviations as voluntary alternates in addition/subtraction to the base bid, not in lieu of the base bid. i.Do not include price in base bid (base will have schedule listed manufacturer), attach sheet with list and price for each. See C.3. 2. The Owner expects all supplies, materials equipment or products proposed a bidder to meet or exceed the Specifications set forth in the Bidding Documents. Further, it is the Owner’s intent that the Bidding Documents permit competition. Accordingly, the use of any patent, proprietary name or manufacturer’s name is for basis of design purposes only and is not intended to curtail competition. Whenever any supplies, material, equipment or products requested in the Bidding Documents are specified by patent, proprietary name or by the name of the manufacturer, unless stated differently, such specification shall be considered as if followed by the words “or comparable equivalent,” whether or not such words appear. The Owner, in its sole and absolute discretion, shall have the right to determine if the proposed equivalent 17 | A u d i o V i s u a l R F B –1 8 0 M a r k e t S t products/brands submitted by Bidder meet the Specifications contained in the Bidding Documents and possess equivalent and/or better qualities. It shall be the Bidder’s responsibility to notify the Owner in writing if any Specifications or suggested comparable equivalent products/brands require clarification by the Owner prior to the Due Date for Proposal submittal. 3. Any proposals containing Requested Substitution or Voluntary Alternate material or products shall have those products so identified with appropriate back up material submitted at the time of the bid and shall be deemed equal or better at the sole discretion of the owner. D.Bidder Qualifications a.Description of 3 similar projects firm has completed (size, equipment, programming/integration) b.Personnel that will be providing installation/programming/integration and their experience and qualifications, including all relevant certifications and whether certificates are current. c.Certification and licenses are required where required by this RFB, and/or where required or recommend by the manufacturer and/or the manufacturer’s warranty. E.Designation of Subcontractors – All Subcontractors, their area of responsibility and expertise shall be listed on a sheet labeled “A/V Subcontractors” along with the address of the office they will be operating out of. If the Subcontractor will be providing services for which qualifications are required by the Bid Documents, such personnel’s experience and certifications shall be attached. F.Exceptions/Clarifications - Any exceptions or clarifications to the Bid Documents including the Contract terms shall be listed on an item-by-item basis. If there are no exceptions or clarifications, the Proposer shall expressly state that no exceptions or clarifications are taken. G.Substitutions/Voluntary Alternate product data if proposed. H.References – Provide contact information for three (3) customers with whom you have provided similar services within the past two (3) years. Should be the same as described in 4.3 - C.a. I.Affidavit regarding Non-Collusion and Debarment. All BIDS must be made on the required BID forms. All blank spaces for BID prices must be filled in, in ink or electronically, and the BID form must be fully completed and executed when submitted. Only one copy of the BID form is required. Determination of the lowest responsive, responsible proposer/bidder will be based on the total bid accepted. The OWNER anticipates constructing the entire project, but recognizes that bids may exceed the available funds. Bids will be considered valid regardless of extent of options, within the flexibility of the listed items. The OWNER reserves the right to delete items, or portions thereof, from any and all Bid Schedules in order to meet the constraints imposed by the limit of available funds. The Owner may elect to accept or reject bid alternates at their sole discretion. It is understood that the various unit prices bid will control in any contract which may be awarded arising from this Proposal; that the estimated quantities are approximate only and used only for comparison of bids, and are subject to increase or decrease as required to properly complete the contract work. 18 | A u d i o V i s u a l R F B –1 8 0 M a r k e t S t 4.4 Format Provide one digital copy of qualifications in a single PDF format. No other format will be opened. PDF’s shall be no larger than 19 MB. If larger than 19 MB, proposals may be sent in multiple e-mails. 5.SCHEDULE Dates subject to change. All installation dates shall be finalized with the Construction Manager’s Supervisor as soon as possible once contract has been awarded, but shall be no later than the dates shown below subject to coordination with Construction Manager and City Project Manager. Contractor responsible for notifying City Project Manager immediately if issues arise due to product availability and lead time. : RFB Advertised Wednesday, October 28, 2020 RFB Pre-submittal Meeting Tuesday, November 3, 9 AM, 2020 Non-mandatory, meet at jobsite trailer, across from 180 Market Street, wear boots that cover ankles. Last day to submit RFB questions Monday, November 9, 10 AM, 2020 Proposals due date and time Thursday, November 12, 2 PM, 2020 Contract Award and Signature no later than November 17, 2020 Cabling Submittal – first floor through under second floor November 23, 2020 1st Floor cabling installation (includes wiring under second floor) Dec 1-28, 2020 2nd and 3rd Floor cabling submittal December 3, 2020 Ceiling Equip submittals complete December 15, 2020 2nd Floor cabling installation (includes wiring under third floor) 12/4/2020 – 12/11/2020 3rd floor cabling installation December 14-24, 2020 1st Floor - ceiling installation (flood ceiling) December 29, 2020 – Jan 5, 2021 First Floor AV January 25-March 19, 2021 ISP in place March 2021 2nd Floor AV Install March 22- April 2, 2021 3rd Floor AV Install April 1-8, 2021 6.QUESTIONS All questions regarding this RFB must be submitted in writing by e-mail to the Ilona Blanchard, iblanchard@southburlingtonvt.gov and received no later than the due date indicated in Section 19 | A u d i o V i s u a l R F B –1 8 0 M a r k e t S t 4.3 Bid Contents The Vendor is to make a proposal which presents an understanding of the work to be performed. The proposal/bid shall demonstrate and provide evidence that the Vendor has the capabilities, professional expertise, and experience to provide the necessary services as described in this RFB. The Vendor shall ensure that all information required herein is submitted with the proposal. Failure to provide all information, organized in the order shown below, inaccuracy or misstatement may be sufficient cause for rejection of the proposal. J.Cover Sheet – the first page of this RFB. K.Bid Form L.Bid Worksheet 2.Base bid shall utilize manufacturers listed in the applicable specification sections as follows. a.Substitution Requests are deviations from the manufacturers/models listed. i.Pricing included in the base bid, with product data and substation request clearly by room and item being replaced. See C.3. ii.If the contractor believes that the A/V Specification Schedule is missing material or may be designed better or otherwise deviates from the specifications/design intent and the system is priced for the base bid (beyond additional cables/connectors/etc.) iii.Include price in base bid and note as a clarification with back-up information as applicable. b.Bidder may choose to include deviations as voluntary alternates in addition/subtraction to the base bid, not in lieu of the base bid. i.Do not include price in base bid (base will have schedule listed manufacturer), attach sheet with list and price for each. See C.3. 2. The Owner expects all supplies, materials equipment or products proposed a bidder to meet or exceed the Specifications set forth in the Bidding Documents. Further, it is the Owner’s intent that the Bidding Documents permit competition. Accordingly, the use of any patent, proprietary name or manufacturer’s name is for basis of design purposes only and is not intended to curtail competition. Whenever any supplies, material, equipment or products requested in the Bidding Documents are specified by patent, proprietary name or by the name of the manufacturer, unless stated differently, such specification shall be considered as if followed by the words “or comparable equivalent,” whether or not such words appear. The Owner, in its sole and absolute discretion, shall have the right to determine if the proposed equivalent products/brands submitted by Bidder meet the Specifications contained in the Bidding Documents and possess equivalent and/or better qualities. It shall be the Bidder’s responsibility to notify the Owner in writing if any Specifications or suggested comparable equivalent products/brands require clarification by the Owner prior to the Due Date for Proposal submittal. 3. Any proposals containing Requested Substitution or Voluntary Alternate material or products shall have those products so identified with appropriate back up material submitted at the time of the bid and shall be deemed equal or better at the sole discretion of the owner. M.Bidder Qualifications d.Description of 3 similar projects firm has completed (size, equipment, programming/integration) 20 | A u d i o V i s u a l R F B –1 8 0 M a r k e t S t e.Personnel that will be providing installation/programming/integration and their experience and qualifications, including all relevant certifications and whether certificates are current. f.Certification and licenses are required where required by this RFB, and/or where required or recommend by the manufacturer and/or the manufacturer’s warranty. N.Designation of Subcontractors – All Subcontractors, their area of responsibility and expertise shall be listed on a sheet labeled “A/V Subcontractors” along with the address of the office they will be operating out of. If the Subcontractor will be providing services for which qualifications are required by the Bid Documents, such personnel’s experience and certifications shall be attached. O.Exceptions/Clarifications - Any exceptions or clarifications to the Bid Documents including the Contract terms shall be listed on an item-by-item basis. If there are no exceptions or clarifications, the Proposer shall expressly state that no exceptions or clarifications are taken. P.Substitutions/Voluntary Alternate product data if proposed. Q.References – Provide contact information for three (3) customers with whom you have provided similar services within the past two (3) years. Should be the same as described in 4.3 - C.a. R.Affidavit regarding Non-Collusion and Debarment. All BIDS must be made on the required BID forms. All blank spaces for BID prices must be filled in, in ink or electronically, and the BID form must be fully completed and executed when submitted. Only one copy of the BID form is required. Determination of the lowest responsive, responsible proposer/bidder will be based on the total bid accepted. The OWNER anticipates constructing the entire project, but recognizes that bids may exceed the available funds. Bids will be considered valid regardless of extent of options, within the flexibility of the listed items. The OWNER reserves the right to delete items, or portions thereof, from any and all Bid Schedules in order to meet the constraints imposed by the limit of available funds. The Owner may elect to accept or reject bid alternates at their sole discretion. It is understood that the various unit prices bid will control in any contract which may be awarded arising from this Proposal; that the estimated quantities are approximate only and used only for comparison of bids, and are subject to increase or decrease as required to properly complete the contract work. 4.4 Format Provide one digital copy of qualifications in a single PDF format. No other format will be opened. PDF’s shall be no larger than 19 MB. If larger than 19 MB, proposals may be sent in multiple e-mails. 5.SCHEDULE. Questions received after the due date will not be considered. Written responses to submitted questions will be sent to all registered Proposers. Clarifications may be requested verbally, however, verbal responses will not be considered binding. 7.CONTRACT REQUIREMENTS The selected contractor shall adhere to the schedule as laid out in this RFB or modified by the contract, or in writing by both parties. 21 | A u d i o V i s u a l R F B –1 8 0 M a r k e t S t The successful contractee will be required to furnish the District with a Performance Bond equal to 100% of the successful bid. All bonds are to be secured from a surety company lawfully authorized to issue insurance in the State of Vermont and in a format acceptable to the City. Exceptions to the Contract shall be specified at the time of the proposal submittal. A failure to specify exceptions will be deemed an acceptance of the Contract’s terms and conditions. Should the City choose to negotiate, the City may consider any such exceptions but shall not be bound by any such exceptions. All plans, schematic proposals, various design alternatives, specifications and other documents resulting from this contract shall become the property of the City of South Burlington. The City retains the right to approve all project team members and to require alternatives be proposed for the team if an individual or sub is not approved. The selection of a vendor shall be made without regard to race, color, sex, age, religion, familial status, sexual orientation, gender identity, national origin, physical or mental condition, HIV status, military service, or political affiliation. The City of South Burlington is an Equal Opportunity Employer and encourages proposals from qualified minority and woman owned businesses. Vendors shall comply with all applicable federal, state and local laws and regulations in the performance of service. If the type of work is typically performed by someone whose profession must be licensed, then the vendor must be licensed in the State of Vermont. 7.01 Non-Binding This RFB and/or the interview process, shall in no way be deemed to create a binding contract or agreement of any kind between the City and the Proposers. If the City does not award the preconstruction phase contract or the construction phase contract, the Proposers will not be entitled to recover any monetary awards of any type whatsoever. The City reserves the right to reject all responses to this RFP, RFB or RFQ. 7.02 Reservation of Rights The City reserve the right to reject any or all proposals, to cancel the Project, to alter the selection process in any way, to postpone the selection process for its own convenience at any time, and to waive any defects in the RFB. 7.03 Rejection of Proposal The City may reject any or all proposals and may waive any immaterial deviation in a proposal. The City’s waiver of an immaterial defect shall in no way modify the RFB documents or excuse the Proposer from full compliance with the specifications if awarded the contract. 7.04 Failure to Execute the Agreement Failure to execute the agreement within the timeframe identified in the Project Schedule shall be sufficient cause for voiding the award. Failure to comply with other requirements within the set time shall constitute failure to execute the agreement. If the selected Proposer refuses or fails to execute the contract, the City may award the contract to the next qualified, highest-ranked Proposer. 22 | A u d i o V i s u a l R F B –1 8 0 M a r k e t S t 7.05 Public Records Materials associated with this RFB are subject to the terms of the Vermont Access to Public Records Act (1 V.S.A. Chapter 5, Subchapter 3) and all rules, regulations and interpretations resulting from, and any other applicable rules, regulations or judicial decisions regarding access to the records of government. Only particular sections or pages which are so marked and separated from the other pages and sections of the proposal and accompanied by a convincing justification regarding the exemption from release of the material consistent with Section 316 of Title 1 within a separate sealed envelope marked “CONFIDENTIAL” will be considered for exemption at the sole discretion of the City. 7.06 Submittals After opening, a respondent may not change any provision of a qualification, bid or proposal in a manner prejudicial to the interests of the Owner or fair competition. Minor informalities may be waived or the applicant may be allowed to correct them at the discretion of the City. 8.Attachments The following documents are a part of this RFB and contain Project specific information and/or conditions related to this Project. These documents are attached to the RFB as detailed below: A.Bid Form and Worksheet B.Specifications •Cabling •Wall Plates •Labeling •Warranty •A/V Specification Schedule •A/V Diagrams C.City Standard Contract - Draft D.Building Plans and SKAs a.Electrical Plans (defines Construction Manager’s Electrical Contractor’s Scope) b.RPC Plans (do not have all detail) c.SKAs City of South Burlington General Ledger Expenditure Report - GENERAL FUND October, 2020 Year-to-Date % Budget Unencumbered FY-20/21 MTD Account Budget Expenditures Expended Balance Pd 4 Oct GENERAL GOVERNMENT EXP. CITY COUNCIL $147,250.00 $53,756.00 36.51%93494.00 0.00 ADMINISTRATIVE INSURANCE $5,285,740.81 $1,145,670.83 21.67%4140069.98 235939.13 CITY MANAGER $525,455.17 $129,178.84 24.58%396276.33 34633.45 LEGAL/ACCOUNTING ACTUARY $332,001.08 $95,049.66 28.63%236951.42 19191.81 ADMINISTRATIVE SERVICES $1,130,583.90 $260,968.11 23.08%869615.79 118205.56 INFORMATION TECHNOLOGY $273,762.52 $66,700.01 24.36%207062.51 14862.57 CITY CLERK $262,806.95 $101,708.70 38.70%161098.25 -6391.60 ASSESSING/TAX/FINANCE $368,688.73 $115,419.37 31.31%253269.36 34801.15 PLANNING/DESIGN REVIEW $467,083.17 $111,292.28 23.83%355790.89 23430.39 OPERATING TRANSFERS OUT $469,733.00 $0.00 0.00%469733.00 0.00 Total GENERAL GOVERNMENT EXP.$9,263,105.33 $2,079,743.80 0.2245 7183361.53 474672.46 PUBLIC SAFETY FIRE DEPARTMENT $3,311,856.41 $976,771.26 29.49%2335085.15 237869.59 ELECTRICAL INSPECTIONS $1,625.00 $0.00 0.00%1625.00 -99.64 AMBULANCE $158,400.00 $15,706.78 9.92%142693.22 3687.98 POLICE DEPARTMENT $5,234,415.90 $1,461,871.73 27.93%3772544.17 375310.19 OPERATING TRANSFERS OUT $771,000.00 $10,247.15 1.33%760752.85 -261.48 Total PUBLIC SAFETY $9,477,297.31 $2,464,596.92 0.2601 7012700.39 616506.64 Total STREETS & HIGHWAYS $3,391,697.77 $833,764.74 0.2458 2557933.03 248922.24 CULTURE AND RECREATION RECREATION ADMINISTRATION $361,900.39 $83,746.14 23.14%278154.25 25287.21 PROGRAMS $21,000.00 $1,372.99 6.54%19627.01 739.88 Year-to-Date % Budget Unencumbered FY-20/21 MTD Account Budget Expenditures Expended Balance Pd 4 Oct RED ROCKS PARK $8,850.00 $87.35 0.99%8762.65 0.00 FACILITIES $243,700.00 $52,328.63 21.47%191371.37 7774.19 SPECIAL ACTIVITIES $129,600.00 $23,952.48 18.48%105647.52 23820.00 PUBLIC LIBRARY $617,899.04 $127,571.78 20.65%490327.26 34142.00 CAPITAL/PARK MAINTENANCE $383,365.74 $77,297.87 20.16%306067.87 20415.86 Total CULTURE AND RECREATION $1,793,815.17 $366,633.55 0.2044 1427181.62 112272.56 Total OTHER OPERATING ENTITIES $749,987.00 $343,538.35 45.81%406448.65 70175.43 CURRENT PRINCIPAL BONDS $1,104,983.30 $533,589.00 48.29%571394.30 533589.00 CURRENT INTEREST BONDS $512,335.00 $91,850.01 17.93%420484.99 91850.01 Total All Funds $26,293,220.88 $6,713,716.37 25.53%19579504.51 2147988.34 City of South Burlington General Ledger Expenditure Report - GENERAL FUND October, 2020 Year-to-Date % Budget Unencumbered FY-20/21 MTD Account Budget Expenditures Expended Balance Pd 4 Oct GENERAL GOVERNMENT EXP. CITY COUNCIL General Expenses $3,500.00 $0.00 0.00%$3,500.00 $0.00 Interim Zoning $0.00 $288.00 100.00%-$288.00 $0.00 Housing Trust $50,000.00 $0.00 0.00%$50,000.00 $0.00 Designated Reserve $10,000.00 $0.00 0.00%$10,000.00 $0.00 Advertising $3,000.00 $0.00 0.00%$3,000.00 $0.00 G.B.I.C.$5,000.00 $5,000.00 100.00%$0.00 $0.00 V.L.C.T.$23,000.00 $23,440.00 101.91%-$440.00 $0.00 Chamber of Commerce $3,600.00 $0.00 0.00%$3,600.00 $0.00 Social Services $15,000.00 $0.00 0.00%$15,000.00 $0.00 CCTV-Clickable Meetings $21,000.00 $20,000.00 95.24%$1,000.00 $0.00 Councilors $7,750.00 $0.00 0.00%$7,750.00 $0.00 Liquor Control $500.00 $0.00 0.00%$500.00 $0.00 Front Porch Forum $4,900.00 $5,028.00 102.61%-$128.00 $0.00 Total CITY COUNCIL $147,250.00 $53,756.00 37%$93,494.00 $0.00 ADMINISTRATIVE INSURANCE Salaries $112,282.00 $19,583.60 17.44%$92,698.40 $4,931.20 Payment to Sickbank Fund $125,000.00 $0.00 0.00%$125,000.00 $0.00 EAP Services $6,000.00 $1,500.00 25.00%$4,500.00 $0.00 Wellness/Fitness $13,400.00 $0.00 0.00%$13,400.00 $0.00 Fringe Benefits $8,500.00 $7,234.99 85.12%$1,265.01 $200.00 FICA/Medicare $8,589.57 $1,376.13 16.02%$7,213.44 $196.59 Vision Plan $12,764.16 $2,233.03 17.49%$10,531.13 -$1.98 Short Term Disability Pla $26,718.80 $8,603.40 32.20%$18,115.40 $0.00 Disability Insurance $28,048.68 $8,847.75 31.54%$19,200.93 $0.00 Group Health Insurance $2,417,319.00 $571,181.81 23.63%$1,846,137.19 $137,811.45 Year-to-Date % Budget Unencumbered FY-20/21 MTD Account Budget Expenditures Expended Balance Pd 4 Oct Bank - Benefits $8,000.00 $6,653.22 83.17%$1,346.78 $0.00 Group Life Insurance $37,604.70 $14,500.10 38.56%$23,104.60 $0.00 Group Dental Insurance $129,067.92 $31,017.71 24.03%$98,050.21 $10,435.14 Pension $1,418,474.99 $49,932.81 3.52%$1,368,542.18 $49,932.81 ICMA Match $208,470.99 $55,309.52 26.53%$153,161.47 $15,081.01 Advertising $1,000.00 $981.00 98.10%$19.00 $0.00 Dues and Subscriptions $1,000.00 $0.00 0.00%$1,000.00 $0.00 Workers Comp Insurance $361,000.00 $205,430.94 56.91%$155,569.06 $0.00 Property Insurance $268,000.00 $130,829.51 48.82%$137,170.49 $0.00 Bonding Insurance-Officer $6,100.00 $0.00 0.00%$6,100.00 $0.00 VLCT Unemployment Insuran $13,000.00 $3,556.00 27.35%$9,444.00 $0.00 Deductibles/Coinsurance $10,000.00 $304.00 3.04%$9,696.00 $224.00 Health Ctr-Lease&Services $0.00 $14,328.17 100.00%-$14,328.17 $11,963.17 Hiring-required testing $1,200.00 $0.00 0.00%$1,200.00 $0.00 Payroll Services $32,000.00 $9,070.55 28.35%$22,929.45 $1,969.15 Contractual Services $28,200.00 $196.59 0.70%$28,003.41 $196.59 Travel and Training $4,000.00 $3,000.00 75.00%$1,000.00 $3,000.00 Total ADMINISTRATIVE INSURANCE $5,285,740.81 $1,145,670.83 22%$4,140,069.98 $235,939.13 CITY MANAGER City Mgr.Salaries-Perm.$377,414.00 $112,898.25 29.91%$264,515.75 $28,998.40 Leave Time Turn-In $10,269.00 $0.00 0.00%$10,269.00 $0.00 FICA/Medicare $28,872.17 $9,299.96 32.21%$19,572.21 $2,368.72 Office Supplies $3,500.00 $751.92 21.48%$2,748.08 $438.61 Advertising $11,000.00 $1,192.00 10.84%$9,808.00 $0.00 Telephone $3,600.00 $1,018.72 28.30%$2,581.28 $289.42 Postage $2,000.00 $0.00 0.00%$2,000.00 $0.00 Dues and Subscriptions $3,700.00 $276.97 7.49%$3,423.03 $29.00 Printing $3,100.00 $0.00 0.00%$3,100.00 $0.00 Consulting Fees $60,000.00 $1,201.42 2.00%$58,798.58 $0.00 Travel & Training $8,000.00 $2,509.30 31.37%$5,490.70 $2,509.30 Year-to-Date % Budget Unencumbered FY-20/21 MTD Account Budget Expenditures Expended Balance Pd 4 Oct Training $14,000.00 $0.00 0.00%$14,000.00 $0.00 Street Lights $0.00 $30.30 100.00%-$30.30 $0.00 Total CITY MANAGER $525,455.17 $129,178.84 25%$396,276.33 $34,633.45 LEGAL/ACCOUNTING ACTUARY FICA/Medicare $13,509.27 $0.00 0.00%$13,509.27 $0.00 Dues and Subscriptions $5,400.00 $1,883.69 34.88%$3,516.31 $0.00 Appeals/Abatements $6,000.00 $0.00 0.00%$6,000.00 $0.00 Gen Govt. Actuaries/Pensi $24,000.00 $0.00 0.00%$24,000.00 $0.00 Gen Govt. Audit/Accountin $28,000.00 $19,000.00 67.86%$9,000.00 $0.00 Legal/Labor/Suits $75,000.00 $11,655.75 15.54%$63,344.25 $3,564.25 Legal Costs $176,591.81 $62,510.22 35%$114,081.59 $15,627.56 Professional Development $3,500.00 $0.00 0.00%$3,500.00 $0.00 Total LEGAL/ACCOUNTING ACTUARY $332,001.08 $95,049.66 29%$236,951.42 $19,191.81 ADMINISTRATIVE SERVICES Salaries $263,199.16 $83,043.61 31.55%$180,155.55 $20,251.21 FICA/Medicare $20,134.74 $7,013.76 34.83%$13,120.98 $1,738.31 Muni Bld Cleaning Supplie $1,000.00 $296.05 29.61%$703.95 $122.25 Vehicle - Maintenance $1,700.00 $474.49 27.91%$1,225.51 $40.41 Office Equipment Fees $10,000.00 $1,568.58 15.69%$8,431.42 $322.79 Branding and Outreach $25,000.00 $0.00 0.00%$25,000.00 $0.00 Digital Media $19,000.00 $3,200.00 16.84%$15,800.00 $0.00 Muni Bld Cleaning Service $30,300.00 $8,795.45 29.03%$21,504.55 $2,359.79 City Hall Maintenance $20,000.00 $2,568.96 12.84%$17,431.04 $582.37 Contingency Fund-Infrastr $140,000.00 $0.00 0.00%$140,000.00 $0.00 Energy Efficiency $40,000.00 $0.00 0.00%$40,000.00 $0.00 HVAC Maintenance $2,400.00 $916.09 38.17%$1,483.91 $0.00 Positive Pay Fee $850.00 $100.00 11.76%$750.00 $0.00 Archives and Digitalizati $25,000.00 $18,375.15 73.50%$6,624.85 $0.00 Year-to-Date % Budget Unencumbered FY-20/21 MTD Account Budget Expenditures Expended Balance Pd 4 Oct Electricity-City Hall $30,000.00 $9,523.11 31.74%$20,476.89 $2,908.84 Utilities-City Hall $17,000.00 $739.75 4.35%$16,260.25 $288.91 Street Lights $144,000.00 $35,679.81 24.78%$108,320.19 $12,035.10 Stormwater User Rent $321,000.00 $81,816.48 25.49%$239,183.52 $75,529.44 Generator Prevent Maint.$1,000.00 $0.00 0.00%$1,000.00 $0.00 Council/Board Secretary $14,000.00 $6,856.82 48.98%$7,143.18 2026.14 Public Art $5,000.00 $0.00 0.00%$5,000.00 $0.00 Total ADMINISTRATIVE SERVICES $1,130,583.90 $260,968.11 23%$869,615.79 $118,205.56 INFORMATION TECHNOLOGY IT Staff $147,201.60 $46,648.85 31.69%$100,552.75 $11,323.20 IT-Overtime $29,700.00 $0.00 0.00%$29,700.00 $0.00 FICA/Medicare $11,260.92 $3,585.75 31.84%$7,675.17 $870.51 Computer Software $35,000.00 $8,002.11 22.86%$26,997.89 $0.00 IT Utility Services $16,600.00 $3,648.71 21.98%$12,951.29 $1,562.19 Computer Hardware $29,000.00 $4,102.09 14.15%$24,897.91 $1,106.67 IT Service $5,000.00 $712.50 14.25%$4,287.50 $0.00 Total INFORMATION TECHNOLOGY $273,762.52 $66,700.01 24%$207,062.51 $14,862.57 CITY CLERK City Clerk Salaries-Perm.$199,820.67 $82,222.44 41.15%$117,598.23 -$9,661.07 Overtime $300.00 $82.43 27.48%$217.57 $49.46 FICA/Medicare $15,286.28 $7,962.05 52.09%$7,324.23 $1,170.30 Office Supplies $0.00 $176.87 100.00%-$176.87 $73.53 General Supplies $2,500.00 $643.57 25.74%$1,856.43 $288.25 Animal Control $5,200.00 $725.27 13.95%$4,474.73 $0.00 Election Expenses $12,000.00 $2,964.77 24.71%$9,035.23 $1,246.06 School Election Expenses $1,500.00 $3,242.60 216.17%-$1,742.60 $0.00 Telephone $400.00 $50.90 12.73%$349.10 $17.21 Postage $2,250.00 $0.00 0.00%$2,250.00 $0.00 Year-to-Date % Budget Unencumbered FY-20/21 MTD Account Budget Expenditures Expended Balance Pd 4 Oct Dues and Subscriptions $400.00 $325.00 81.25%$75.00 $0.00 Printing $350.00 $275.66 78.76%$74.34 $275.66 Board of Civil Authority $7,400.00 $0.00 0.00%$7,400.00 $0.00 Election Workers $7,100.00 $2,307.41 32.50%$4,792.59 $0.00 BCA Appeals/Abatements $500.00 $0.00 0.00%$500.00 $0.00 Office Equip Maintenance $2,100.00 $71.47 3.40%$2,028.53 $0.00 Travel & Training $4,200.00 $162.26 3.86%$4,037.74 $25.00 Photocopier Lease Prin $1,500.00 $496.00 33.07%$1,004.00 $124.00 Total CITY CLERK $262,806.95 $101,708.70 39%$161,098.25 -$6,391.60 ASSESSING/TAX/FINANCE Assessing/Tax Sal.-Perm.$321,633.75 $87,666.32 27.26%$233,967.43 $25,185.28 Overtime $800.00 $0.00 0.00%$800.00 $0.00 FICA/Medicare $24,604.98 $7,199.37 29.26%$17,405.61 $2,051.81 Office Supplies $2,000.00 $863.94 43.20%$1,136.06 $113.41 Tax Sales Advertising $500.00 $0.00 0.00%$500.00 $0.00 Telephone $250.00 $67.06 26.82%$182.94 $22.67 Postage $6,000.00 $6,010.94 100.18%-$10.94 $3,006.94 Dues and Memberships $800.00 $0.00 0.00%$800.00 0.00 Printing $3,000.00 $6,516.74 217.22%-$3,516.74 $3,421.04 NEMRC/APEX $5,100.00 $6,095.00 119.51%-$995.00 $0.00 Travel & Training $4,000.00 $1,000.00 25.00%$3,000.00 $1,000.00 Total ASSESSING/TAX/FINANCE $368,688.73 $115,419.37 31%$253,269.36 $34,801.15 PLANNING/DESIGN REVIEW Planning Salaries-Perm.$339,603.50 $99,919.31 29.42%$239,684.19 $20,500.97 Overtime $6,300.00 $187.17 2.97%$6,112.83 $0.00 FICA/Medicare $25,979.67 $7,967.36 30.67%$18,012.31 $1,646.40 Office Supplies $2,700.00 $328.59 12.17%$2,371.41 $0.00 Public Meeting Advertisin $3,500.00 $849.80 24.28%$2,650.20 $226.00 Year-to-Date % Budget Unencumbered FY-20/21 MTD Account Budget Expenditures Expended Balance Pd 4 Oct Telephone $150.00 $35.55 23.70%$114.45 $12.02 Postage $800.00 $0.00 0.00%$800.00 $0.00 Dues and Subscriptions $1,650.00 $711.70 43.13%$938.30 $0.00 Document Printing $1,500.00 $0.00 0.00%$1,500.00 $0.00 Consultants $55,000.00 $0.00 0.00%$55,000.00 $0.00 Committee Support $2,900.00 $0.00 0.00%$2,900.00 $0.00 Payment for GIS Services $2,500.00 $0.00 0.00%$2,500.00 $0.00 PC/DRB Stipends $9,000.00 $0.00 0.00%$9,000.00 $0.00 Travel & Training $5,500.00 $1,292.80 23.51%$4,207.20 $1,045.00 Special Projects $10,000.00 $0.00 0.00%$10,000.00 $0.00 Total PLANNING/DESIGN REVIEW $467,083.17 $111,292.28 24%$355,790.89 $23,430.39 OPERATING TRANSFERS OUT Ambulance Department $155,000.00 $0.00 0.00%$155,000.00 $0.00 Fuel Pump Reserve Fund $8,200.00 $0.00 0.00%$8,200.00 $0.00 Open Space Reserve Fund $306,533.00 $0.00 0.00%$306,533.00 $0.00 Total OPERATING TRANSFERS OUT $469,733.00 $0.00 0%$469,733.00 $0.00 Total GENERAL GOVERNMENT EXP.$9,263,105.33 $2,079,743.80 22%$7,183,361.53 $474,672.46 PUBLIC SAFETY FIRE DEPARTMENT Fire Salaries-Permanent $2,010,155.14 $661,110.43 32.89%$1,349,044.71 $162,309.64 Fire Salaries-EMT $82,000.00 $29,451.77 35.92%$52,548.23 $7,327.04 Holiday Pay $335,100.00 $130,786.48 39.03%$204,313.52 $32,525.26 Fair Labor Standard O/T $141,804.00 $0.00 0.00%$141,804.00 $0.00 F/D Overtime - Fill-In $138,000.00 $23,939.59 17.35%$114,060.41 $8,044.10 F/D Overtime - Training $30,000.00 $4,585.60 15.29%$25,414.40 $767.35 F/D Overtime - Emerg Call $6,500.00 $7,093.95 109.14%-$593.95 $469.47 Wellness/Fitness $25,000.00 $2,124.99 8.50%$22,875.01 $1,416.66 Year-to-Date % Budget Unencumbered FY-20/21 MTD Account Budget Expenditures Expended Balance Pd 4 Oct Fire-Off Duty Outside Emp $1,000.00 $0.00 0.00%$1,000.00 $0.00 New Employee Training $10,000.00 $0.00 0.00%$10,000.00 0.00 Fringe Benefits $700.00 $0.00 0.00%$700.00 $0.00 FICA/Medicare $210,647.27 $65,117.25 30.91%$145,530.02 $16,068.59 Office Supplies $2,000.00 $598.15 29.91%$1,401.85 $448.62 Vaccinations-HEP $1,000.00 $0.00 0.00%$1,000.00 $0.00 REHAB Supplies $300.00 $17.94 5.98%$282.06 $0.00 Station Operating Supply $2,000.00 $142.98 7.15%$1,857.02 $0.00 Maintenance Tools $475.00 $0.00 0.00%$475.00 $0.00 Uniforms-Career $28,000.00 $1,056.95 3.77%$26,943.05 $399.95 Firefighting Clothing $20,000.00 $1,055.45 5.28%$18,944.55 $0.00 Vehicle Tools $1,500.00 $0.00 0.00%$1,500.00 $0.00 Gas Chief's vehicle & rei $2,800.00 $517.90 18.50%$2,282.10 $203.10 Diesel Fuel $19,000.00 $3,511.32 18.48%$15,488.68 $803.68 Oil $600.00 $61.20 10.20%$538.80 $61.20 Films and Books $1,000.00 $0.00 0.00%$1,000.00 $0.00 Fire Prevention Materials $1,500.00 $0.00 0.00%$1,500.00 $0.00 Fire Extinguishers $775.00 $93.00 12.00%$682.00 $0.00 Airpacks Maintenance $7,000.00 $3,777.52 53.96%$3,222.48 $329.58 Telephone $10,500.00 $2,874.62 27.38%$7,625.38 $870.69 Postage-Tool Shipping $200.00 $9.99 5.00%$190.01 $9.99 Dues and Subscriptions $1,500.00 $1,847.00 123.13%-$347.00 $0.00 Contractural Services $4,500.00 $0.00 0.00%$4,500.00 $0.00 Fire Station Maintenance $25,000.00 $3,430.75 13.72%$21,569.25 $1,159.38 HVAC Maintenance $0.00 $756.00 100.00%-$756.00 $0.00 Laundry and Bedding $5,000.00 $149.98 3.00%$4,850.02 $0.00 Radio Repair $2,500.00 $815.00 32.60%$1,685.00 $570.00 Vehicle Maintenance $38,000.00 $13,409.06 35.29%$24,590.94 $3,033.88 Vehicle Repair $30,000.00 $7,623.24 25.41%$22,376.76 $891.62 Equipment R & M $25,000.00 $1,983.26 7.93%$23,016.74 $0.00 Truck Tires $6,500.00 $0.00 0.00%$6,500.00 $0.00 Computers Contract ACS $7,000.00 $3,237.01 46.24%$3,762.99 $0.00 Year-to-Date % Budget Unencumbered FY-20/21 MTD Account Budget Expenditures Expended Balance Pd 4 Oct Public Safety Equipment $3,600.00 $0.00 0.00%$3,600.00 $0.00 Conferences $1,000.00 -$950.00 -95.00%$1,950.00 -$950.00 Training Schools $6,500.00 $1,420.00 21.85%$5,080.00 $0.00 Training Equipment $1,200.00 $0.00 0.00%$1,200.00 $0.00 Recruiting & Testing $2,000.00 $0.00 0.00%$2,000.00 $0.00 Fire Station #2 Heat/Elec $20,000.00 $5,094.40 25.47%$14,905.60 $1,109.79 Fire Safety Equipment $32,000.00 $28.48 0.09%$31,971.52 $0.00 F/D Furniture/Equipment $7,500.00 $0.00 0.00%$7,500.00 $0.00 Firefighting Equipment-ho $3,000.00 $0.00 0.00%$3,000.00 $0.00 Capital Leases Prin $500.00 $0.00 0.00%$500.00 $0.00 Total FIRE DEPARTMENT $3,311,856.41 $976,771.26 29%$2,335,085.15 $237,869.59 ELECTRICAL INSPECTIONS Uniforms-Electrical Insp $625.00 $0.00 0.00%$625.00 $0.00 Dues and Subscriptions $250.00 $0.00 0.00%$250.00 $0.00 Training Schools-Electric $500.00 $0.00 0.00%$500.00 $0.00 Equipment Purchase $250.00 $0.00 0.00%$250.00 $0.00 Total ELECTRICAL INSPECTIONS $1,625.00 $0.00 0%$1,625.00 $0.00 AMBULANCE Office Supplies $750.00 $0.00 0.00%$750.00 $0.00 Medical Supplies-Disposab $49,000.00 $6,083.87 12.42%$42,916.13 $1,298.09 Medical Supplies-Oxygen $3,000.00 $2,356.38 78.55%$643.62 $133.85 Medical Equipment Replace $17,500.00 $3,022.98 17.27%$14,477.02 $0.00 Uniforms-Career $7,000.00 $0.00 0.00%$7,000.00 $0.00 Diesel Fuel $6,800.00 $1,077.64 15.85%$5,722.36 $223.79 Training Films and Books $300.00 $0.00 0.00%$300.00 $0.00 Telephone $6,200.00 $1,614.44 26.04%$4,585.56 $532.25 Billing Postage $1,200.00 $0.00 0.00%$1,200.00 $0.00 Dues & Subscriptions $500.00 $0.00 0.00%$500.00 $0.00 Year-to-Date % Budget Unencumbered FY-20/21 MTD Account Budget Expenditures Expended Balance Pd 4 Oct Vehicle Maintenance $3,000.00 $0.00 0.00%$3,000.00 $0.00 Vehicle Repair $4,000.00 $0.00 0.00%$4,000.00 $0.00 Equipment R&M $3,400.00 $0.00 0.00%$3,400.00 $0.00 Office Equip Maintenance $250.00 $51.47 20.59%$198.53 $0.00 Billing Software/Upgrades $3,000.00 $0.00 0.00%$3,000.00 $0.00 Med Equipment Maintenance $2,000.00 $0.00 0.00%$2,000.00 $0.00 Training Programs $5,000.00 $1,500.00 30.00%$3,500.00 $1,500.00 Training Equipment $500.00 $0.00 0.00%$500.00 $0.00 To Reserve Fund-Training $10,000.00 $0.00 0.00%$10,000.00 $0.00 EMS Patient Care Discript $35,000.00 $0.00 0.00%$35,000.00 $0.00 Total AMBULANCE $158,400.00 $15,706.78 10%$142,693.22 $3,687.98 POLICE DEPARTMENT Police Salaries-Permanent $3,385,868.00 $964,936.66 28.50%$2,420,931.34 $247,742.79 Police Salaries-Overtime $298,000.00 $104,801.92 35.17%$193,198.08 $26,013.58 Holiday Pay $220,000.00 $82,688.16 37.59%$137,311.84 $22,299.30 Shift Differential $48,000.00 $15,726.13 32.76%$32,273.87 $4,073.28 Off-Duty Police Salary $10,000.00 $17,448.75 174.49%-$7,448.75 $5,343.75 Fitness $10,000.00 $6,543.37 65.43%$3,456.63 $0.00 FICA/Medicare $303,082.90 $90,309.10 29.80%$212,773.80 $23,165.65 Office Supplies $10,500.00 $2,922.65 27.83%$7,577.35 $674.96 Range Supplies $13,000.00 $8,926.60 68.67%$4,073.40 $1,028.00 Radio Equipment-Supplies $300.00 $0.00 0.00%$300.00 $0.00 Investigative Supplies $8,500.00 $834.40 9.82%$7,665.60 $249.51 Youth Services Supplies $5,000.00 $462.20 9.24%$4,537.80 $0.00 Traffic Unit Supplies $2,000.00 $1,045.00 52.25%$955.00 $0.00 K-9 Supplies $4,000.00 $1,190.07 29.75%$2,809.93 -$4,052.38 Janitorial Supplies $3,200.00 $805.68 25.18%$2,394.32 $243.72 Uniform Supplies $38,500.00 $9,187.58 23.86%$29,312.42 $3,678.68 Tires $9,800.00 $0.00 0.00%$9,800.00 $0.00 Gas and Oil $55,000.00 $11,917.57 21.67%$43,082.43 $3,887.01 Year-to-Date % Budget Unencumbered FY-20/21 MTD Account Budget Expenditures Expended Balance Pd 4 Oct Community Outreach $60,365.00 $7,851.88 13.01%$52,513.12 $7,851.88 Telephone $30,000.00 $7,869.57 26.23%$22,130.43 $1,453.46 Postage $2,200.00 $650.56 29.57%$1,549.44 $250.46 Dues and Subscriptions $2,000.00 $0.00 0.00%$2,000.00 $0.00 Towing Services $1,000.00 $85.00 8.50%$915.00 $0.00 Crime Prevention Supplies $2,000.00 $0.00 0.00%$2,000.00 0.00 Building Repairs $65,000.00 $0.00 0.00%$65,000.00 $0.00 Building Maintenance $15,000.00 $0.00 0.00%$15,000.00 $0.00 3rd Floor Lease $50,600.00 $7,586.65 14.99%$43,013.35 $1,068.00 Uniform Cleaning $15,000.00 $2,017.30 13.45%$12,982.70 $0.00 Office Equip. Contract $6,000.00 $2,762.61 46.04%$3,237.39 $0.00 Generator Prevent Maint $1,200.00 $0.00 0.00%$1,200.00 $0.00 Radio Equip. Maintenance $2,000.00 $542.00 27.10%$1,458.00 $190.00 Vehicle Repair $55,000.00 $13,050.37 23.73%$41,949.63 $2,647.12 Computer Connections Syst $8,800.00 $5,415.00 61.53%$3,385.00 $5,415.00 Equipment Maintenance $1,500.00 $0.00 0.00%$1,500.00 $0.00 Records Management System $12,000.00 $10,545.00 87.88%$1,455.00 $0.00 Consulting Services $27,000.00 $6,027.00 22.32%$20,973.00 $1,902.80 Animal Control Contracts $26,000.00 $10,062.96 38.70%$15,937.04 $2,308.20 Conferences $6,000.00 $1,480.00 24.67%$4,520.00 $1,480.00 In-Service Training $32,500.00 $1,079.16 3.32%$31,420.84 $776.00 Recruiting & Testing $4,000.00 $35.00 0.88%$3,965.00 $0.00 Tuition Reimbursement $6,000.00 $0.00 0.00%$6,000.00 $0.00 Electric-Police Dept.$60,000.00 $15,719.05 26.20%$44,280.95 $4,955.09 Heat/Hot Water $5,500.00 $280.74 5.10%$5,219.26 $52.34 Radio Installation Utilit $500.00 $0.00 0.00%$500.00 $0.00 Building Common Area Fees $65,000.00 $18,940.48 29.14%$46,059.52 $0.00 Cleaning/Building Service $33,000.00 $10,780.00 32.67%$22,220.00 $2,695.00 Vehicles and Equipment $126,000.00 $390.00 0.31%$125,610.00 $330.00 Vehicle Equipment $5,000.00 $0.00 0.00%$5,000.00 $0.00 Office Equipment $4,000.00 $603.48 15.09%$3,396.52 $0.00 Taser Replacement $3,500.00 $3,871.15 110.60%-$371.15 $0.00 Year-to-Date % Budget Unencumbered FY-20/21 MTD Account Budget Expenditures Expended Balance Pd 4 Oct Police Computerization $76,000.00 $14,480.93 19.05%$61,519.07 $7,586.99 Total POLICE DEPARTMENT $5,234,415.90 $1,461,871.73 28%$3,772,544.17 $375,310.19 OPERATING TRANSFERS OUT To undesignated reserve f $21,000.00 $10,247.15 48.80%$10,752.85 -$261.48 To Capital Improvements $750,000.00 $0.00 0.00%$750,000.00 $0.00 Total OPERATING TRANSFERS OUT $771,000.00 $10,247.15 1%$760,752.85 -$261.48 Total PUBLIC SAFETY $9,477,297.31 $2,464,596.92 26%$7,012,700.39 $616,506.64 STREETS & HIGHWAYS HIGHWAY DEPARTMENT Highway Salaries-Perm.$756,916.18 $238,554.86 31.52%$518,361.32 $65,215.96 Highway Salaries-Overtime $35,000.00 $6,004.92 17.16%$28,995.08 780.01 FICA/Medicare $60,581.59 $19,451.11 32.11%$41,130.48 $5,395.60 Drug/Alcohol/Phys.Testing $0.00 $422.65 100.00%-$422.65 $0.00 Office Supplies $2,000.00 $1,030.78 51.54%$969.22 $842.90 Traffic Light Supplies $28,000.00 $3,088.69 11.03%$24,911.31 $2,536.49 Sign Supplies $7,500.00 $2,782.03 37.09%$4,717.97 $708.53 City Highways Material $37,500.00 $6,953.07 18.54%$30,546.93 $226.54 Road Striping $20,000.00 $7,688.13 38.44%$12,311.87 $0.00 Winter Salt $150,000.00 $0.00 0.00%$150,000.00 $0.00 Winter Sand $300.00 $0.00 0.00%$300.00 $0.00 Winter Liquid Deicer Addi $18,000.00 $0.00 0.00%$18,000.00 $0.00 Building Supplies $1,400.00 $0.00 0.00%$1,400.00 $0.00 Uniforms $20,000.00 $7,136.09 35.68%$12,863.91 $2,186.62 Vehicle Repair Parts $75,000.00 $22,721.34 30.30%$52,278.66 $8,173.82 School Bus Parts $30,000.00 $8,180.95 27.27%$21,819.05 $832.05 Gasoline $30,000.00 $4,194.51 13.98%$25,805.49 -$2,089.54 Oil $6,500.00 $2,730.88 42.01%$3,769.12 -$68.94 Year-to-Date % Budget Unencumbered FY-20/21 MTD Account Budget Expenditures Expended Balance Pd 4 Oct Diesel Fuel $32,000.00 -$2,209.74 -6.91%$34,209.74 -$1,235.81 Diesel/Gasoline Non City $140,000.00 $16,054.10 11.47%$123,945.90 $6,484.24 Fuel Station Maintenance $1,500.00 $0.00 0.00%$1,500.00 $0.00 Advertising $10,000.00 $0.00 0.00%$10,000.00 $0.00 Telephone/Internet $6,000.00 $1,789.05 29.82%$4,210.95 $742.29 Building Maintenance $75,000.00 $7,353.08 9.80%$67,646.92 $1,903.39 HVAC Maintenance $5,000.00 $921.00 18.42%$4,079.00 $0.00 Generator Prevent Maint $4,500.00 $0.00 0.00%$4,500.00 $0.00 Tree Care $100,000.00 $3,347.13 3.35%$96,652.87 $0.00 Consulting Services $24,000.00 $0.00 0.00%$24,000.00 $0.00 Equipment Rental/Purchase $1,000.00 $0.00 0.00%$1,000.00 $0.00 Office Equipment Maintnce $1,500.00 $400.91 26.73%$1,099.09 $121.18 Travel & Training $9,000.00 $1,500.00 16.67%$7,500.00 $1,500.00 Utilities - Garage $18,000.00 $4,724.66 26.25%$13,275.34 $1,372.89 Utilities-Garage Heat $13,000.00 $459.64 3.54%$12,540.36 $170.21 Traffic Lights $20,000.00 $4,638.96 23.19%$15,361.04 $1,660.22 Vehicle Replacement $250,000.00 $12,033.00 4.81%$237,967.00 $0.00 Highway Paving $750,000.00 $445,104.10 59.35%$304,895.90 $145,005.75 Curbs and Sidewalks $2,500.00 $251.00 10.04%$2,249.00 $0.00 Facilities Stewardship $50,000.00 $6,457.84 12.92%$43,542.16 $6,457.84 Spc Prjcts/C Beautifictn $600,000.00 $0.00 0.00%$600,000.00 $0.00 Total HIGHWAY DEPARTMENT $3,391,697.77 $833,764.74 25%$2,557,933.03 $248,922.24 Total STREETS & HIGHWAYS $3,391,697.77 $833,764.74 25%$2,557,933.03 $248,922.24 CULTURE AND RECREATION RECREATION ADMINISTRATION Rec.Admin.Salaries-Perm.$271,760.70 $74,145.11 27.28%$197,615.59 $20,696.00 Leave Time Turn-In $7,000.00 $0.00 0.00%$7,000.00 $0.00 Overtime $1,500.00 $0.00 0.00%$1,500.00 $0.00 FICA/Medicare $20,789.69 $5,590.35 26.89%$15,199.34 $1,581.67 Year-to-Date % Budget Unencumbered FY-20/21 MTD Account Budget Expenditures Expended Balance Pd 4 Oct Office Supplies $3,000.00 $292.90 9.76%$2,707.10 $88.97 Clothing $1,000.00 $0.00 0.00%$1,000.00 $0.00 Telephone $1,500.00 $241.95 16.13%$1,258.05 $81.23 Postage $150.00 $0.00 0.00%$150.00 $0.00 Dues and Subscriptions $1,700.00 $96.00 5.65%$1,604.00 $32.00 Scholarships $1,000.00 $0.00 0.00%$1,000.00 $0.00 Printing $36,000.00 $1,767.34 4.91%$34,232.66 $1,767.34 Software/Printer Contract $4,600.00 $71.49 1.55%$4,528.51 $0.00 Travel & Training $6,900.00 $1,541.00 22.33%$5,359.00 $1,040.00 Lease Printer and Copier $5,000.00 $0.00 0.00%$5,000.00 $0.00 Total RECREATION ADMINISTRATION $361,900.39 $83,746.14 23%$278,154.25 $25,287.21 PROGRAMS General Supplies $11,000.00 $804.43 7.31%$10,195.57 $211.29 Advertising $7,000.00 $0.00 0.00%$7,000.00 $0.00 Special Events $0.00 $568.56 100.00%-$568.56 $528.59 School Use $3,000.00 $0.00 0.00%$3,000.00 $0.00 Total PROGRAMS $21,000.00 $1,372.99 7%$19,627.01 $739.88 RED ROCKS PARK Red Rocks Park Salaries $6,500.00 $0.00 0.00%$6,500.00 $0.00 General Supplies $1,500.00 $0.00 0.00%$1,500.00 $0.00 Clothing $200.00 $0.00 0.00%$200.00 $0.00 Telephone $250.00 $0.00 0.00%$250.00 $0.00 Utilities $400.00 $87.35 21.84%$312.65 $0.00 Total RED ROCKS PARK $8,850.00 $87.35 1%$8,762.65 $0.00 FACILITIES Park Salaries $3,000.00 $0.00 0.00%$3,000.00 $0.00 Year-to-Date % Budget Unencumbered FY-20/21 MTD Account Budget Expenditures Expended Balance Pd 4 Oct Supplies $9,500.00 $210.00 2.21%$9,290.00 $0.00 Vehicle Maintenance $3,500.00 $166.15 4.75%$3,333.85 $0.00 Fuel-Gas $1,500.00 $180.48 12.03%$1,319.52 $42.80 Facilities Maintenance $2,500.00 $0.00 0.00%$2,500.00 $0.00 Port-O-Lets $7,000.00 $110.00 1.57%$6,890.00 $0.00 Electric-Jaycee Park $1,600.00 $114.19 7.14%$1,485.81 $0.00 Electric-Dorset Park $2,500.00 $449.62 17.98%$2,050.38 $22.19 Electric-Overlook Park $300.00 $45.81 15.27%$254.19 $0.00 Electric-Tennis Courts $300.00 $46.18 15.39%$253.82 $0.00 Facilities Improvements $32,000.00 $0.00 0.00%$32,000.00 $0.00 Capital Items $180,000.00 $51,006.20 28.34%$128,993.80 $7,709.20 Total FACILITIES $243,700.00 $52,328.63 21%$191,371.37 $7,774.19 SPECIAL ACTIVITIES Adult Programs $18,000.00 -$125.00 -0.69%$18,125.00 $0.00 Special Events $18,000.00 $0.00 0.00%$18,000.00 $0.00 Swim Lessons-Sport/Fit Ed $3,000.00 $0.00 0.00%$3,000.00 $0.00 Youth Programs $30,000.00 $3,077.48 10.26%$26,922.52 $2,820.00 Driver's Education $36,000.00 $21,000.00 58.33%$15,000.00 $21,000.00 VRPA Discount $9,600.00 $0.00 0.00%$9,600.00 $0.00 Ski Programs $11,000.00 $0.00 0.00%$11,000.00 $0.00 Chorus Director $4,000.00 $0.00 0.00%$4,000.00 $0.00 SoBu Night Out $27,000.00 $0.00 0.00%$27,000.00 $0.00 Telephone $500.00 $276.31 55.26%$223.69 $93.42 Total SPECIAL ACTIVITIES $157,100.00 $24,228.79 15%$132,871.21 $23,913.42 PUBLIC LIBRARY Library Salaries $424,530.46 $87,595.99 20.63%$336,934.47 $24,490.83 FICA/Medicare $32,476.58 $7,005.05 21.57%$25,471.53 $1,951.56 Library Supplies $6,200.00 $1,374.02 22.16%$4,825.98 $885.12 Year-to-Date % Budget Unencumbered FY-20/21 MTD Account Budget Expenditures Expended Balance Pd 4 Oct Books - Adult $17,000.00 $2,196.37 12.92%$14,803.63 $1,215.84 Books - Children $9,000.00 $1,903.86 21.15%$7,096.14 $555.70 DVDs/CDs-Adult $6,000.00 $1,299.00 21.65%$4,701.00 $825.29 DVDs/CDs-Children $1,500.00 $274.64 18.31%$1,225.36 $240.91 Program Supplies-Arts/Cra $2,000.00 $424.66 21.23%$1,575.34 $424.66 Young Adult/Graphic Nov $3,000.00 $538.29 17.94%$2,461.71 $527.25 Bookmobile Maintenance $500.00 $187.44 37.49%$312.56 $0.00 Postage $1,400.00 $139.84 9.99%$1,260.16 $122.04 Inter-Library Delivery $1,215.00 $207.40 17.07%$1,007.60 $165.92 Dues and Subscriptions $2,000.00 $288.68 14.43%$1,711.32 $0.00 Online & Print Subscripti $18,525.00 $245.93 1.33%$18,279.07 $10.64 Community Programs $6,000.00 $200.00 3.33%$5,800.00 $200.00 Custodial Services $15,885.00 $4,137.37 26.05%$11,747.63 $1,307.81 Repair/Maintenance Librar $13,500.00 $3,334.01 24.70%$10,165.99 $748.56 Building Lease $46,200.00 $15,400.00 33.33%$30,800.00 $0.00 Computer Software $200.00 $0.00 0.00%$200.00 $0.00 Computer Hardware $2,100.00 $0.00 0.00%$2,100.00 $0.00 Travel & Training $1,500.00 $99.00 6.60%$1,401.00 $49.00 Computer Program Fees $4,167.00 $0.00 0.00%$4,167.00 $0.00 C/L Photocopier Lease Pri $3,000.00 $720.23 24.01%$2,279.77 $420.87 Total PUBLIC LIBRARY $617,899.04 $127,571.78 21%$490,327.26 $34,142.00 CAPITAL/PARK MAINTENANCE Park Maint.Salaries-Perm.$243,939.38 $68,521.73 28.09%$175,417.65 $18,564.87 Park Maint.Sal.-Overtime $10,000.00 $1,281.00 12.81%$8,719.00 $14.62 FICA/Medicare $19,426.36 $5,466.91 28.14%$13,959.45 $1,457.48 Park Supplies $30,000.00 $2,315.43 7.72%$27,684.57 $1,126.79 School Grounds Maintenanc $75,000.00 $0.00 0.00%$75,000.00 $0.00 Cemetery Supplies $5,000.00 $0.00 0.00%$5,000.00 $0.00 Homestead at Wheeler Park $0.00 -$287.20 100.00%$287.20 -$747.90 Year-to-Date % Budget Unencumbered FY-20/21 MTD Account Budget Expenditures Expended Balance Pd 4 Oct Total CAPITAL/PARK MAINTENANCE $383,365.74 $77,297.87 20%$306,067.87 $20,415.86 Total CULTURE AND RECREATION $1,793,815.17 $366,633.55 20%$1,427,181.62 $112,272.56 OTHER OPERATING ENTITIES County Court $145,000.00 $141,356.68 97.49%$3,643.32 $70,175.43 Winooski Valley Park $60,494.00 $0.00 0.00%$60,494.00 $0.00 C.C.T.A.$508,732.00 $166,420.67 32.71%$342,311.33 $0.00 Regional Planning $35,761.00 $35,761.00 100.00%$0.00 $0.00 Total OTHER OPERATING ENTITIES $749,987.00 $343,538.35 46%$406,448.65 $70,175.43 Total OTHER ENTITIES $749,987.00 $343,538.35 46%$406,448.65 $70,175.43 CURRENT PRINCIPAL BONDS Public Works Facility $98,550.00 $98,568.00 100.02%-$18.00 $98,568.00 Kennedy Dr Reconstrction $22,493.70 $22,508.00 100.06%-$14.30 $22,508.00 Lime Kiln Bridge $22,494.00 $22,508.00 100.06%-$14.00 $22,508.00 PENSION LIABILITY-PRINCIP $381,454.00 $0.00 0.00%$381,454.00 $0.00 F/D Building Improvements $29,991.60 $30,005.00 100.04%-$13.40 $30,005.00 Police Headquarters $360,000.00 $360,000.00 100.00%$0.00 $360,000.00 Communication Equip-CB $190,000.00 $0.00 0.00%$190,000.00 $0.00 Total CURRENT PRINCIPAL BONDS $1,104,983.30 $533,589.00 48%$571,394.30 $533,589.00 CURRENT INTEREST BONDS Public Works Facility $2,782.00 -$4,087.25 146.92%$6,869.25 -$4,087.25 Kennedy Dr Recnstrction $5,011.00 $1,343.88 26.82%$3,667.12 $1,343.88 Lime Kiln Bridge $5,011.00 $1,343.88 26.82%$3,667.12 $1,343.88 PENSION LIABILITY-INTERES $279,494.00 $0.00 0.00%$279,494.00 $0.00 Sewer Note-Solar Array $12,005.00 $0.00 0.00%$12,005.00 0.00 F/D Building Improvements $6,719.00 $1,791.50 26.66%$4,927.50 $1,791.50 Year-to-Date % Budget Unencumbered FY-20/21 MTD Account Budget Expenditures Expended Balance Pd 4 Oct Police Headquarters $175,644.00 $91,458.00 52.07%$84,186.00 $91,458.00 Communication Equip-CB $25,669.00 $0.00 0.00%$25,669.00 $0.00 Total CURRENT INTEREST BONDS $512,335.00 $91,850.01 18%$420,484.99 $91,850.01 Total GENERAL FUND $26,293,220.88 $6,713,716.37 26%$19,579,504.51 $2,147,988.34 City of South Burlington General Ledger Expenditure Report - SEWER October, 2020 Year-to-Date % Budget Unencumbered FY-20/21 MTD Account Budget Expenditures Expended Balance Pd 4 Oct W/POLLUTION CONTROL EXPS. Salaries-Permanent $537,669.66 $172,037.19 32.00%$365,632.47 $54,121.02 Payment to Highway-wages $280,454.00 $4,153.62 1.48%$276,300.38 $1,061.48 Leave Time Turn-In $7,706.66 $0.00 0.00%$7,706.66 $0.00 Salaries-Overtime $50,000.00 $22,087.36 44.17%$27,912.64 $4,833.53 Payment to Sick Bank Fund $10,000.00 $0.00 0.00%$10,000.00 $0.00 Payroll Svc & Testing to $1,788.24 $0.00 0.00%$1,788.24 $0.00 PAFO Certification $14,283.00 $0.00 0.00%$14,283.00 $0.00 Sick Bank Payouts $10,000.00 $0.00 0.00%$10,000.00 $0.00 Fringe Benefits $0.00 $600.00 100.00%-$600.00 $0.00 FICA/Medicare $47,403.94 $13,684.97 28.87%$33,718.97 $2,905.70 Payment to Highway-FICA/M $21,454.73 $0.00 0.00%$21,454.73 $0.00 Nontaxable Fringe Ben.$4,800.00 $0.00 0.00%$4,800.00 $0.00 Vision Plan $883.20 $149.34 16.91%$733.86 $0.00 Disability Income $1,835.76 $1,783.38 97.15%$52.38 $0.00 Long Term Disability Insu $3,462.84 $0.00 0.00%$3,462.84 $0.00 Group Health Insurance $145,062.22 $56,821.71 39.17%$88,240.51 $9,281.34 Group Life Insurance $1,502.40 $591.36 39.36%$911.04 $0.00 Group Dental Insurance $8,170.80 $1,824.24 22.33%$6,346.56 $608.08 Pension $58,954.00 $16,041.61 27.21%$42,912.39 $16,041.61 ICMA Match $20,156.68 $6,161.45 30.57%$13,995.23 $1,571.86 Pension Note Payment $38,675.00 $0.00 0.00%$38,675.00 $0.00 Office Supplies $2,500.00 $350.09 14.00%$2,149.91 $0.00 Plant Supplies $100,000.00 $65,815.78 65.82%$34,184.22 $53,811.73 Polymer $60,000.00 $21,728.52 36.21%$38,271.48 $10,764.00 Sewer Line Maint/Supplies $25,000.00 $3,037.49 12.15%$21,962.51 $241.80 Pumping Station Supplies $25,000.00 $18,023.18 72.09%$6,976.82 $5,439.26 Laboratory Supplies $11,500.00 $4,401.94 38.28%$7,098.06 $1,409.89 Caustic Soda and Lime $100,000.00 $26,080.87 26.08%$73,919.13 $6,088.76 Year-to-Date % Budget Unencumbered FY-20/21 MTD Account Budget Expenditures Expended Balance Pd 4 Oct Alum $100,000.00 $46,642.05 46.64%$53,357.95 $8,604.81 Water-Airport-B/B-Pump $1,400.00 $355.84 25.42%$1,044.16 $132.26 Generator Preventive Main $10,000.00 $5,023.57 50.24%$4,976.43 $2,563.48 Clothing Supplies $3,750.00 $918.07 24.48%$2,831.93 $0.00 Truck Parts $7,500.00 $3,423.65 45.65%$4,076.35 $124.89 Gas - Diesel Fuel - Oil $11,000.00 $3,651.46 33.20%$7,348.54 $614.62 Fuel - Airport Parkway $60,000.00 $7,439.46 12.40%$52,560.54 $2,859.26 Fuel - Bartlett Bay $7,500.00 $140.57 1.87%$7,359.43 $49.74 Advertising $0.00 $1,066.50 100.00%-$1,066.50 $1,066.50 Telephone and Alarms $6,500.00 $1,565.58 24.09%$4,934.42 $490.86 Memberships/Dues $1,000.00 $110.00 11.00%$890.00 $0.00 Discharge Permits $15,000.00 $0.00 0.00%$15,000.00 $0.00 Workers Comp Insurance $35,671.06 $13,892.49 38.95%$21,778.57 $0.00 Property Insurance $55,562.57 $24,570.80 44.22%$30,991.77 $0.00 Safety $10,000.00 $645.42 6.45%$9,354.58 $0.00 Billing Payment to CWD $50,000.00 $0.00 0.00%$50,000.00 $0.00 Soil/Sludge Management $125,000.00 $21,974.34 17.58%$103,025.66 $6,505.70 Landfill Fees $2,000.00 $0.00 0.00%$2,000.00 $0.00 HVAC Maintenance $17,500.00 $1,254.81 7.17%$16,245.19 $561.43 Auditing $6,214.00 $0.00 0.00%$6,214.00 $0.00 Engineering/Consulting $15,000.00 $3,104.73 20.70%$11,895.27 $3,104.73 Landfill Engineering $17,500.00 $10,377.11 59.30%$7,122.89 $1,386.00 PMT TO STORMWATER-GIS $1,500.00 $0.00 0.00%$1,500.00 $0.00 Administrative Services $150,336.00 $0.00 0.00%$150,336.00 $0.00 Travel & Training $6,000.00 $1,238.00 20.63%$4,762.00 $155.00 Utilities-Pumping Station $75,000.00 $24,581.85 32.78%$50,418.15 $8,118.17 Utilities--L/Fill Station $1,500.00 $0.00 0.00%$1,500.00 $0.00 Electric-Airport Parkway $180,000.00 $34,379.21 19.10%$145,620.79 $0.00 Electric-Bartlett Bay $100,000.00 $23,904.04 23.90%$76,095.96 $0.00 Replacement-Vehicles $40,000.00 $90,859.75 227.15%-$50,859.75 $0.00 Building Improvements $5,000.00 $0.00 0.00%$5,000.00 $0.00 Pumps Replacements $50,000.00 $38,369.07 76.74%$11,630.93 $551.10 Year-to-Date % Budget Unencumbered FY-20/21 MTD Account Budget Expenditures Expended Balance Pd 4 Oct Pump Repairs $40,000.00 $5,771.58 14.43%$34,228.42 $0.00 Airport Pkwy Upgrade/Expn $0.00 $4,890.00 100.00%-$4,890.00 $4,890.00 Bartlett Bay Upgrades $400,000.00 $19,585.75 4.90%$380,414.25 $19,203.50 Hadley Sewer Project $225,000.00 $0.00 0.00%$225,000.00 $0.00 Loan for Airport Parkway $1,272,059.74 $0.00 0.00%$1,272,059.74 $0.00 Capital Improvements-CIP $260,000.00 $62,184.10 23.92%$197,815.90 $0.00 Total W/POLLUTION CONTROL EXPS.$4,952,756.50 $887,293.90 17.92%$4,065,462.60 $229,162.11 Total ENTERPRISE FUND/W.P.C.$4,952,756.50 $887,293.90 17.92%$4,065,462.60 $229,162.11 City of South Burlington General Ledger Expenditure Report - STORM WATER October, 2020 Year-to-Date % Budget Unencumbered FY-20/21 MTD Account Budget Expenditures Expended Balance Pd 4 Oct S/WATER UTILITIES EXPS Salaries-Permanent $561,594.99 $152,943.44 27.23%$408,651.55 $44,070.67 Salaries-Other $78,215.00 $0.00 0.00%$78,215.00 $0.00 Salaries-Overtime $23,000.00 $1,286.36 5.59%$21,713.64 $536.16 Payroll Svc & Testing to $1,788.24 $0.00 0.00%$1,788.24 $0.00 Fringe Benefits $0.00 $300.00 100.00%-$300.00 $0.00 FICA/Medicare $44,721.52 $12,258.59 27.41%$32,462.93 $3,522.57 Nontaxable Fringe Benefit $4,200.00 $0.00 0.00%$4,200.00 $0.00 Vision Plan $711.61 $87.98 12.36%$623.63 $0.00 Disability Income Insuran $5,939.91 $2,229.34 37.53%$3,710.57 $0.00 Group Health Insurance $142,970.94 $41,739.47 29.19%$101,231.47 $11,642.26 Health Insurance FICA $1,119.96 $0.00 0.00%$1,119.96 $0.00 Group Life Insurance $1,605.69 $654.16 40.74%$951.53 $0.00 Group Dental Insurance $6,437.31 $1,357.02 21.08%$5,080.29 $452.34 Pension $79,047.77 $0.00 0.00%$79,047.77 $0.00 ICMA Match $28,736.12 $8,115.12 28.24%$20,621.00 $2,043.58 Pension Note Payment $26,510.00 $0.00 0.00%$26,510.00 $0.00 Office Supplies $1,750.00 $327.45 18.71%$1,422.55 $255.99 Small Equipment/Tools $2,500.00 $307.12 12.28%$2,192.88 $76.44 Uniforms/Supplies $7,500.00 $2,282.09 30.43%$5,217.91 $448.08 Gasoline $2,500.00 $569.20 22.77%$1,930.80 $200.12 Oil $300.00 $9.42 3.14%$290.58 $0.00 Diesel Fuel $5,000.00 $735.52 14.71%$4,264.48 $315.90 Permit Requirement-Educat $10,000.00 $0.00 0.00%$10,000.00 $0.00 Telephone $2,000.00 $533.78 26.69%$1,466.22 $157.44 Postage $50.00 $0.00 0.00%$50.00 $0.00 Membership/Dues $300.00 $0.00 0.00%$300.00 $0.00 Discharge Permits Renewal $20,000.00 $15,016.00 75.08%$4,984.00 $15,016.00 Workers Comp Insurance $22,999.48 $11,496.56 49.99%$11,502.92 $0.00 Year-to-Date % Budget Unencumbered FY-20/21 MTD Account Budget Expenditures Expended Balance Pd 4 Oct Property Insurance $12,849.33 $6,643.70 51.70%$6,205.63 $0.00 Unemployment Insurance $2,000.00 $0.00 0.00%$2,000.00 $0.00 GIS-Fees/Software $38,000.00 $17,958.80 47.26%$20,041.20 $9,967.84 Sediment & Depris Disposa $500.00 $0.00 0.00%$500.00 $0.00 Water Quality Monitoring $33,000.00 $763.75 2.31%$32,236.25 $763.75 Building/Grounds Maint $500.00 $0.00 0.00%$500.00 $0.00 Vehicle Maintenance $7,500.00 $5,083.43 67.78%$2,416.57 $905.01 Storm System Maint Materi $45,000.00 $6,365.61 14.15%$38,634.39 $30.83 Printing $100.00 $0.00 0.00%$100.00 $0.00 Legal Services $22,500.00 $717.00 3.19%$21,783.00 $717.00 To GF-Audit and Actuary $3,555.00 $0.00 0.00%$3,555.00 $0.00 Engineering-Watershed $60,000.00 $0.00 0.00%$60,000.00 $0.00 Billing Payment CWD $50,000.00 $0.00 0.00%$50,000.00 $0.00 Office Equipment Maintena $2,000.00 $579.20 28.96%$1,420.80 $244.44 Equipment Rental $1,000.00 $0.00 0.00%$1,000.00 $0.00 Administrative Services $134,392.00 $0.00 0.00%$134,392.00 $0.00 Conference/Training Expen $6,500.00 $90.77 1.40%$6,409.23 $14.99 S/W Bldg Utilities $3,500.00 $566.47 16.18%$2,933.53 $168.61 Stormwater Pumps Electric $300.00 $64.01 21.34%$235.99 $20.91 Vehicles/Equipment $171,000.00 $90,859.75 53.13%$80,140.25 $0.00 Stormwater Capital Projec $1,481,000.00 $123,856.33 8.36%$1,357,143.67 $35,650.20 Office Furniture/Equipmen $2,500.00 $99.81 3.99%$2,400.19 $0.00 Flow Restoration Plan Ana $7,500.00 $966.00 12.88%$6,534.00 $342.70 Reimbursement to Highway $18,773.00 $0.00 0.00%$18,773.00 $0.00 Total S/WATER UTILITIES EXPS $3,185,467.87 $506,863.25 15.91%$2,678,604.62 $127,563.83 Total STORM WATER UTILITIES $3,185,467.87 $506,863.25 15.91%$2,678,604.62 $127,563.83 City of South Burlington General Ledger Revenue Report GENERAL FUND FUND October, 2020 Estimated Received % Budget Uncollected FY20/21 MTD Account Revenue To Date Received Balance Pd 4 Oct TAX REVENUE TAX REVENUE $16,941,889.09 -$6,942,669.64 40.98%$9,999,219.45 -$262,771.91 LOCAL OPTION TAXES $4,050,000.00 -$360,187.09 8.89%$3,689,812.91 $0.00 Total TAX REVENUE $20,991,889.09 -$7,302,856.73 35%$13,689,032.36 -$262,771.91 INTEREST/PENALTY ON TAX $337,800.00 $148.20 0%$337,948.20 $148.20 Health ctr-Other Agencies $0.00 -$84,498.02 100.00%-$84,498.02 -$60,078.02 CITY MANAGER $662,462.00 -$17,532.47 2.65%$644,929.53 -$5,862.72 CITY CLERK $269,300.00 -$141,867.65 52.68%$127,432.35 -$47,262.55 PLANNING $389,700.00 -$75,421.26 19.35%$314,278.74 -$27,924.34 FIRE DEPARTMENT $440,700.00 -$56,012.56 12.71%$384,687.44 -$8,649.31 ELECTRICAL INSPECTION $70,000.00 -$11,705.00 16.72%$58,295.00 -$2,940.00 AMBULANCE $875,800.00 -$104,206.60 11.90%$771,593.40 -$22,042.28 POLICE DEPARTMENT $437,364.80 -$127,069.67 29.05%$310,295.13 -$27,043.53 HIGHWAY DEPARTMENT $1,606,815.00 -$235,666.52 14.67%$1,371,148.48 -$133,925.10 RECREATION $205,600.00 -$39,951.50 19%$165,648.50 -$2,780.00 COMMUNITY LIBRARY $5,790.00 -$2,115.86 36.54%$3,674.14 -$1,817.87 Total Department Revenue $5,301,331.80 -$895,898.91 -17%$4,405,432.89 -$340,177.52 Total GENERAL FUND $26,293,220.89 -$8,198,755.64 31%$18,094,465.25 -$602,949.43 City of South Burlington General Ledger Revenue Report - GENERAL FUND FUND October, 2020 Estimated Received % Budget Uncollected Account Revenue To Date Received Balance TAX REVENUE TAX REVENUE Tax Current Budget $16,681,889.09 -$6,888,920.64 41.30%$9,792,968.45 VT Payment in Lieu of Tax $195,000.00 -$53,749.00 27.56%$141,251.00 Taxes Reappraisal/ACT 60 $65,000.00 $0.00 0.00%$65,000.00 Total TAX REVENUE $16,941,889.09 -$6,942,669.64 41%$9,999,219.45 LOCAL OPTION TAXES Local Option Tax-Sales $3,000,000.00 -$304,576.14 10.15%$2,695,423.86 Local Option Tax-Rooms/Me $1,050,000.00 -$55,610.95 5.30%$994,389.05 Total LOCAL OPTION TAXES $4,050,000.00 -$360,187.09 9%$3,689,812.91 Total TAX REVENUE $20,991,889.09 -$7,302,856.73 35%$13,689,032.36 INTEREST/PENALTY ON TAX Penalty Current & Prior $150,000.00 $0.00 0.00%$150,000.00 Interest Current & Prior $75,000.00 $0.00 0.00%$75,000.00 Abatements/Write-offs $0.00 $148.20 100.00%$148.20 Attorney Fees $3,000.00 $0.00 0.00%$3,000.00 Fee to Collect State Educ $95,000.00 $0.00 0.00%$95,000.00 Current Use $14,800.00 $0.00 0.00%$14,800.00 Total INTEREST/PENALTY ON TAX $337,800.00 $148.20 0%$337,948.20 CITY MANAGER Health ctr-Other Agencies $0.00 -$84,498.02 100.00%-$84,498.02 Estimated Received % Budget Uncollected Account Revenue To Date Received Balance Administrative Services-W $47,500.00 $0.00 0.00%$47,500.00 Administrative Services-S $134,392.00 $0.00 0.00%$134,392.00 Administrative Services-W $150,336.00 $0.00 0.00%$150,336.00 From Sewer-Audit & Actuar $6,214.00 $0.00 0.00%$6,214.00 From SW-Audit & Actuary $3,555.00 $0.00 0.00%$3,555.00 Wellness Payment $10,000.00 $0.00 0.00%$10,000.00 Pension Liab Note-WPC $38,675.00 $0.00 0.00%$38,675.00 Pension Liab Note-SW $26,510.00 $0.00 0.00%$26,510.00 From Water-Audit $2,100.00 $0.00 0.00%$2,100.00 From WPC-Payroll Testing $700.00 $0.00 0.00%$700.00 From SW-Payroll Testing $480.00 $0.00 0.00%$480.00 Adminstrative Services-CJ $3,000.00 $0.00 0.00%$3,000.00 Interest on Investment $225,000.00 -$12,179.11 5.41%$212,820.89 Solar Credits $12,000.00 -$5,353.36 44.61%$6,646.64 Miscellaneous $2,000.00 $0.00 0.00%$2,000.00 Total CITY MANAGER $662,462.00 -$17,532.47 3%$644,929.53 CITY CLERK Recording Fees $180,000.00 -$106,119.15 58.96%$73,880.85 Preservation of Records $0.00 -$6.00 100.00%-$6.00 Photocopy Fees $26,000.00 -$8,279.05 31.84%$17,720.95 Photocopies-Vital Records $26,000.00 -$15,548.00 59.80%$10,452.00 Pet Licenses $23,000.00 -$1,405.45 6.11%$21,594.55 Pet Control Fees $1,500.00 -$575.00 38.33%$925.00 Beverage/Cabaret License $9,000.00 $0.00 0.00%$9,000.00 Marriage Licenses $1,400.00 -$780.00 55.71%$620.00 Green Mountain Passports $300.00 -$218.00 72.67%$82.00 Motor Vehicle Renewals $600.00 -$132.00 22.00%$468.00 Election Expenses Reimbur $0.00 -$8,805.00 100.00%-$8,805.00 School Reimburse-Election $1,500.00 $0.00 0.00%$1,500.00 Estimated Received % Budget Uncollected Account Revenue To Date Received Balance Total CITY CLERK $269,300.00 -$141,867.65 53%$127,432.35 PLANNING Building & Sign Permits $275,000.00 -$18,933.13 6.88%$256,066.87 Bianchi Ruling $11,000.00 -$9,771.00 88.83%$1,229.00 Zoning and Planning $90,000.00 -$46,167.13 51.30%$43,832.87 Sewer Inspection Fees $2,500.00 -$550.00 22.00%$1,950.00 Peddlers' Permits $1,200.00 $0.00 0.00%$1,200.00 Transfer in-Solar Credits $10,000.00 $0.00 0.00%$10,000.00 Total PLANNING $389,700.00 -$75,421.26 19%$314,278.74 FIRE DEPARTMENT Outside Employment $700.00 $0.00 0.00%$700.00 Fire Inspection Revenue $440,000.00 -$56,012.56 12.73%$383,987.44 Total FIRE DEPARTMENT $440,700.00 -$56,012.56 13%$384,687.44 ELECTRICAL INSPECTION Electrical Inspection-Rev $70,000.00 -$11,705.00 16.72%$58,295.00 Total ELECTRICAL INSPECTION $70,000.00 -$11,705.00 16.72%$58,295.00 AMBULANCE Tax Revenues $155,000.00 $0.00 0.00%$155,000.00 Ambulance Service Billing $710,000.00 -$103,032.69 14.51%$606,967.31 Grand Isle Billing $5,800.00 -$848.91 14.64%$4,951.09 Miscellaneous Income $5,000.00 -$325.00 6.50%$4,675.00 Total AMBULANCE $875,800.00 -$104,206.60 12%$771,593.40 Estimated Received % Budget Uncollected Account Revenue To Date Received Balance POLICE DEPARTMENT Vermont District Court $10,000.00 -$2,876.07 28.76%$7,123.93 Traffic Safety Grant $5,000.00 $0.00 0.00%$5,000.00 Sale of Cruisers/Bequest $4,000.00 $0.00 0.00%$4,000.00 Police Reports $3,500.00 -$63.20 1.81%$3,436.80 I.C.A.C.$3,500.00 -$3,501.83 100.05%-$1.83 SHARP $20,000.00 -$3,641.88 18.21%$16,358.12 Drug Task Force Grant $115,000.00 -$50,688.42 44.08%$64,311.58 Alarm Registrations $20,000.00 -$1,350.00 6.75%$18,650.00 Alarm Fines $2,500.00 -$1,510.00 60.40%$990.00 Off Duty Police $10,000.00 -$17,157.65 171.58%-$7,157.65 Bullet Proof Vest Grant $3,000.00 $0.00 0.00%$3,000.00 Police Impact Fees $110,000.00 $0.00 0.00%$110,000.00 3rd Floor Lease Revenue $103,489.80 -$34,655.01 33.49%$68,834.79 Solar Credits $1,375.00 -$6,390.61 464.77%-$5,015.61 Miscellaneous - Police $6,000.00 -$5,235.00 87.25%$765.00 Xfer In-Fund 207 $20,000.00 $0.00 0.00%$20,000.00 Total POLICE DEPARTMENT $437,364.80 -$127,069.67 29%$310,295.13 HIGHWAY DEPARTMENT Road Opening Permits $120,000.00 -$36,757.00 30.63%$83,243.00 Overweight truck permits $2,000.00 -$25.00 1.25%$1,975.00 Highway State Aid $225,000.00 -$183,946.90 81.75%$41,053.10 Paving & Other Grants $600,000.00 $0.00 0.00%$600,000.00 Fuel Pump Surcharge $6,000.00 -$479.00 7.98%$5,521.00 HazMat Facility Lease $23,000.00 $0.00 0.00%$23,000.00 School Bus Parts Reimbure $30,000.00 -$8,594.97 28.65%$21,405.03 School gas/diesel reimbur $140,000.00 -$909.45 0.65%$139,090.55 School vehicle repair pay $20,000.00 $0.00 0.00%$20,000.00 Estimated Received % Budget Uncollected Account Revenue To Date Received Balance Salary Reimbursement-WPC $280,454.00 $0.00 0.00%$280,454.00 FICA Reimbursement-WPC $22,944.00 $0.00 0.00%$22,944.00 Benefits Reimbursement-WP $78,215.00 $0.00 0.00%$78,215.00 Salary Reimbursement-SW $18,773.00 $0.00 0.00%$18,773.00 Benefits Reimbursement-SW $10,429.00 $0.00 0.00%$10,429.00 Hgwy Misc Revenue $30,000.00 -$4,954.20 16.51%$25,045.80 Total HIGHWAY DEPARTMENT $1,606,815.00 -$235,666.52 15%$1,371,148.48 SPECIAL ACTIVITIES Donations $0.00 -$2,500.00 100.00%-$2,500.00 VRPA Tickets $9,600.00 $0.00 0.00%$9,600.00 Youth Programs $70,000.00 -$11,807.50 16.87%$58,192.50 Adult Evening Classes $28,000.00 -$419.00 1.50%$27,581.00 Special Event Revenue $12,000.00 $0.00 0.00%$12,000.00 Afternoon Skiing/Middle S $16,000.00 $0.00 0.00%$16,000.00 Drivers Education $40,000.00 -$25,225.00 63.06%$14,775.00 SoBu Night Out $30,000.00 $0.00 0.00%$30,000.00 Total SPECIAL ACTIVITIES $205,600.00 -$39,951.50 -19%$165,648.50 Total RECREATION $205,600.00 -$39,951.50 19%$165,648.50 COMMUNITY LIBRARY Grants $390.00 -$200.00 51.28%$190.00 Library Lost Books $0.00 -$758.38 100.00%-$758.38 Fines and Fees $1,600.00 -$232.68 14.54%$1,367.32 Non-Resident Fees $1,500.00 -$647.00 43.13%$853.00 Conference Room Rental $100.00 $0.00 0.00%$100.00 Libriary Copies and Print $2,200.00 -$264.10 12.00%$1,935.90 LIBRARY MISCELLANEOUS $0.00 -$13.70 100.00%-$13.70 Estimated Received % Budget Uncollected Account Revenue To Date Received Balance Total COMMUNITY LIBRARY $5,790.00 -$2,115.86 36.54%$3,674.14 Total GENERAL FUND $26,293,220.89 -$8,198,755.64 31.18%$18,094,465.25 FY-20/21 MTD Pd 4 Oct -$257,752.91 -$5,019.00 $0.00 -$262,771.91 $0.00 $0.00 $0.00 -$262,771.91 $0.00 $0.00 $148.20 $0.00 $0.00 $0.00 $148.20 -$60,078.02 FY-20/21 MTD Pd 4 Oct $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 -$4,134.69 -$1,728.03 $0.00 -$5,862.72 -$31,482.50 $0.00 -$1,981.05 -$4,532.00 -$274.00 -$25.00 $0.00 -$110.00 -$14.00 -$39.00 -$8,805.00 $0.00 FY-20/21 MTD Pd 4 Oct -$47,262.55 -$5,873.56 -$2,165.00 -$19,535.78 -$350.00 $0.00 $0.00 -$27,924.34 $0.00 -$8,649.31 -$8,649.31 -$2,940.00 -$2,940.00 $0.00 -$21,817.28 $0.00 -$225.00 -$22,042.28 FY-20/21 MTD Pd 4 Oct -$206.00 $0.00 $0.00 -$4.00 -$525.02 -$830.15 $0.00 -$450.00 -$290.00 -$7,917.49 $0.00 $0.00 -$8,684.61 -$3,061.26 -$5,075.00 $0.00 -$27,043.53 -$850.00 -$15.00 -$133,060.10 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 FY-20/21 MTD Pd 4 Oct $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 -$133,925.10 -$2,500.00 $0.00 -$280.00 $0.00 $0.00 $0.00 $0.00 $0.00 -$2,780.00 -$2,780.00 $0.00 -$670.39 -$222.68 -$647.00 $0.00 -$264.10 -$13.70 FY-20/21 MTD Pd 4 Oct -$1,817.87 -$602,949.43 City of South Burlington General Ledger Revenue Report - SEWER FUND October, 2020 Estimated Received % Budget Uncollected FY-20/21 MTD Account Revenue To Date Received Balance Pd 4 Oct OPERATING TRANSFERS IN CHARGES FOR SERVICES W.P.C. User Fees $3,800,000.00 -$1,280,524.81 33.70%$2,519,475.19 -$310,121.89 W.P.C. Truck Charges $40,000.00 -$21,685.50 54.21%$18,314.50 -$4,990.00 Connection Fees $350,000.00 -$34,669.43 9.91%$315,330.57 -$20,280.71 Total CHARGES FOR SERVICES $4,190,000.00 -$1,336,879.74 32%$2,853,120.26 -$335,392.60 BOND AND LOAN PROCEEDS Colchester A/P Pkwy Pmt $742,310.00 $0.00 0.00%$742,310.00 $0.00 Total BOND AND LOAN PROCEEDS $742,310.00 $0.00 0%$742,310.00 $0.00 MISCELLANEOUS Miscellaneous Rev.-W.P.C.$10,000.00 $0.00 0.00%$10,000.00 $0.00 Total MISCELLANEOUS $10,000.00 $0.00 0%$10,000.00 $0.00 Total ENTERPRISE FUND/W.P.C.$4,942,310.00 -$1,336,879.74 27%$3,605,430.26 -$335,392.60 City of South Burlington General Ledger Revenue Report - STORM WATER FUND October, 2020 Estimated Received % Budget Uncollected FY-20/21 MTD Account Revenue To Date Received Balance Pd 4 Oct S/WATER UTILITIES REVENUE Intergovernmental Revenue $750,000.00 -$26,784.12 3.57%$723,215.88 $0.00 S/W User Fees - Water Bil $2,400,000.00 -$811,070.58 33.79%$1,588,929.42 -$232,383.68 Payment from GF re: GIS $38,000.00 $0.00 0.00%$38,000.00 $0.00 Pmts from other towns $0.00 -$15,693.98 00.00%-$15,693.98 -$14,293.98 Land Owner Payments $725,000.00 -$9,800.00 1.35%$715,200.00 $0.00 Stormwater Miscellaneous $80,000.00 $0.00 0.00%$80,000.00 $0.00 Total S/WATER UTILITIES REVENUE $3,993,000.00 -$863,348.68 21.62%$3,129,651.32 -$246,677.66