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HomeMy WebLinkAboutAgenda - Recreation and Parks Committee - 11/09/2020RECREATION AND PARKS COMMITTEE Monday November 9, 2020 5 PM-6:30 PM VIRTUAL MEETING: Please join my meeting from your computer, tablet or smartphone. https://global.gotomeeting.com/join/ You can also dial in using your phone. Access Code: (5:00) (5:10) (5:20) (5:30) (5:50) (6:00) (6:10) (6:20) (6:30) AGENDA Call meeting to order: Katie Changes or additions to the agenda Comments from the public not related to the agenda Approval of minutes from October 26, 2020 Committee Reorganization Review Final CIP- Sub Committee Comments Review General Fund Budget Time Line and Committee Involvement Brief on Joint Committee Development Review of O’Brien Project Nov 30 Review previous joint committee: Underwood Pathway and Dog Recreation Annual NRPA Matrix time line Review Director’s Report- Q&A Adjourn RECREATION AND PARKS COMMITTEE Monday October 26, 2020 5 PM-6:30 PM Meeting Minutes Present: Mike Simoneau, Jennifer Kochman, Lauren Wedam, Katie Langrock, William Sudbay, Christy Pilsucki, Bill Barber Staff: Holly Rees Absent: Jon Pence, Caroline Henne Guests: None Meeting called to order at 5:03pm by Katie Langrock. Changes or additions to the agenda Jennifer said we have not had an organization meeting. The committee usually has one in July but it was overlooked through pandemic. Holly does not think it needs to be warned so could do it tonight or at the next meeting. Decision made to do it at the next meeting. Comments from the public not related to the agenda None Approval of minutes from September 28, 2020 meeting Jennifer moves to approve, Mike seconded it. All approved. Review Senior Center Fabric/Sample Board and Layout - Holly Holly reviewed fabric/sample board and layout for Senior Center. Holly said the designer listened to all the desired amenities and, as the initial cost was higher than budgeted, the designer had to make alterations but did not compromise on vision, fit and finish. Jennifer likes the design, thinks throw pillows would be nice. Holly said there is no plan for accents and that may be left to R&P so input will be appreciated. Holly said construction is in progress. Holly said committee members can go on site and look in the windows of the building if they respect construction zones. Holly hopes that the committee will be able to tour it more formally once the site is no longer a danger zone. R&P Committee is interested in doing this. Holly said they added a senior center icon to city website, but it is a work in progress. Currently, it has the history of Market Street and a visual layout of senior center. They plan to have an FAQ, updates, contact information as well as meal and activity calendars in the future. Dog Recreation Task Force - Holly Holly said she wanted to give some background on this before the meeting tomorrow (10/27). She said that late last winter/early spring they reviewed the management plan of Red Rocks and realized that there was a larger conversation about dog culture in the community. Holly said she receives weekly calls from residents about negative experiences with dogs and dog owners. Ashely Parker has helped to outline steps to create a positive dog culture in the City which includes dog recreation. They plan to look at ordinances, create an education campaign. The staff’s question is whether the Dog Park Committee can take on this work as it might be beyond the current scope of their committee. Dog Park Committee would like to broaden their scope beyond creation of parks. They would like input from committees about where this work should happen. Jennifer said she thinks the Planning Commission might be included as well. Wheeler Dog Park update – Mike Mike said they looked at site plan during last meeting. Mike said it does not look like wetlands are not too much of an issue. Mike said they have been talking with Common Roots to establish consistent communication in hopes of avoiding issues in the future. Mike said they are going to need more parking, but they are not going to address this until site plan is approved. They will defer to Justin on this issue. Holly said she noticed in the minutes that construction would start “early 2021,” but she does not know if this means Jan or April/May. She will try to clarify. Holly said she received a map of the boundaries of the dog park and Common Roots event areas. Additionally, the Dog Park Committee would like a sentence in the lease indicating the dog park will be operation daily, dawn to dusk regardless of any other events happening adjacent. Carol (CR) hoped there would be some flexibility and the dog park might close if there was a special event happening. Final draft of lease will be developed in the next week or two and then vetted through City Council. Auclair Property Trail Development – Holly Holly reached out to Paul Conner with update but has not heard back yet. Holly said part of the Auclair arrangement was to provide public access trails but unclear what that will look like right now. Holly said South Burlington will not own the land so it is uncertain how much Holly should insert R&P and the public into this process. Paul and Travis walked the land with one of the farmers and a local trail developer did a 2 hour walk through to get some ideas of potential trails. Holly said the farmer already has an idea of what they would like to see. Holly is not sure if this will be more developed trails or miles of a mowed path with fencing around it for farmers. Holly sees potential issues around accessibility, maintenance and building a trail network. Main question is who is putting money into this project and how much of a say does South Burlington have in it? Holly is keeping tabs on the project but may not have control over the process. Holly said there is interest on the Williston and Shelburne sides to connect the trails. Mike said it might be beneficial to defer this to the other communities in terms of what makes sense in creating the trail. If there is interest in connecting these three communities, it may be good to get some energy there. Mike questioned, if South Burlington has additional money, would our priority be to use it for Underwood or Auclair? Trail Mapping Project Update – Holly Holly said R&P Dept often get calls asking where residents can hike that is not in a park. In response to this, Travis is going to map out informal hiking trail system in the City. Holly said this is more complicated that it may seem because some of the trails are through private HOAs (i.e. Winding Brook) and easements. Right now, Travis is looking at where are the trails, where are the gaps in connectivity, how to maintain these trails and how to promote them in the city. Holly said they what to be intentional about marking it as an asset and having a maintenance plan. There are lots of great trails, but people do not know about them. CIP review-Holly Holly said she will send draft CIP to subcommittee members. Holly said it is important to note that they are prepping for 2022, currently in 2021. Holly moved big chunks of CIP from 2021 and prioritized them in 2022. She said she looked back to 2020 and what did not get done at the beginning of pandemic. These projects will receive priority as well. Holly said two additional items that will need to be added is the bathroom renovation and defunct hockey area both at Veterans Memorial. Holly said we will likely not get an increase in budget, may even get a decrease. Holly said any input should go directly to Holly and then will schedule either a group phone call or meeting. Jennifer suggested a 1-2 page summary should go to the Planning Commission as well as City Council so they know our priorities and CC. Open space project updates – Jon Deferred to next meeting as Jon is not present. Director’s Report Review – Holly It is long and detailed! Holly said staff want to reflect the hard work they are doing. Katie suggested Holly highlight in the email which parts are most important, so we draw our attention to it. Jennifer said she likes it as a historical document and finds it very rich. Jennifer said she thinks the public should know all the important information in this report. Holly said she said would love the committee’s support in identifying important information that should be shared with the public on the website as they work to make the website more robust. Katie suggested the committee can help identify what is interesting and then develop a communication plan out of that. Jennifer asked Holly to write a memo to committee asking for items that are important to share with the public. Community Outreach/Marketing - Holly Holly said they are working on improved outreach to the public. Holly said the R&P Department is great at marketing events, but not ourselves, our parks or creating engagement of the public. Ongoing assessment of R&P’s voice on Twitter, FB, FPF, etc. Holly said they find that people do not engage with it, especially if they send the same message out on all platforms. One thought is a video fireside chat with staff which they post on YouTube channel. Holly said they recognize this as an area of opportunity and want to be intentional about it. Jennifer Murray and Holly reached out to the Other Paper to request space for community updates. Holly said they know the Other Paper cannot offer free marketing, but can we have a weekly column? Overlook Park project – Lauren Lauren observed a man removing the caution tape to walk on the stone wall. Lauren engaged him around replacing the caution tape as it is a safety indication. Lauren said the conversation shifted to the project itself and other community members joined. Members shared their displeasure with the project, and it seemed contentious. Lauren did not engage outside of safety issue with tape. Holly said she has had a similar experience and believes it is related to a sense of equity and protecting view corridors. Holly said some people do not understand that the home this project is protecting from light pollution was there before the park and so that was part of the deal made with this resident to create the park. Again, related to communication and outreach, Holly said it would be helpful to have a “Did You Know” column somewhere for public. Mike moved to adjourn the meeting at 6:17pm, Lauren seconded. All approved. Respectfully submitted, Christy Pilsucki GENERAL FUND RECREATION AND PARKS GENERAL FUND RECREATION AND PARKS OVERVIEW BY EXPENDITURE RECREATION AND PARKS CIP PROJECTS OVERVIEW:Total Estimated Revenues: Total Estimated Savings: Department Contact:Holly Rees Changes from FY 2019-2028 CIP: SUMMARY CIP EXPENDITURES (in $1,000)FY 22 FY 23 FY 24 FY 25 FY 26 FY 27 FY 28 FY 29 FY 30 FY 31 Total: 145 125 - - - - - - - - 270 15 - - - - - - - - - 15 - - 50 500 250 - - - - - 800 10 - - - - - - - - 10 - 45 - - - - - - - 45 20 - - - 50 - - - - - 70 - - - - - - - - 60 - 60 500 - - - - - - - - 500 - - - 100 - - - - - - 100 - 50 - - - - - - - - 50 - 150 150 150 - - - - - - 450 15 15 15 15 15 - - - - - 75 190 - - 25 - - - - - - 215 60 - - - - - - - - - 60 100 - - - - - - - - 100 70 10 - - - - - - - 80 25 10 - - - - - - - 35 TOTAL ESTIMATED CIP EXPENDITURES:470 1,030 270 790 315 - - - 60 - 2,935 Overlook Park 0 The Recreation & Parks Department is responsible for planning for future active and passive recreational needs for the community, including the purchase and development of additional land for parks, as well as maintaining, expanding and improving facilities and equipment. 0 South Village Soccer Field Irrigation System Upgrades Jaycee Park Neighborhood Facility Bleacher Replacement Jaycee Park Improvements Szymanski Park Improvements Farrell Playground Replacement Red Rocks Facility Replacement Wheeler House Improvements Fleet Replacement Dog Park- Ammenities Recrowning of Athletic Fields at Vet Baseball Field Dugout Replacement Veteran Memorial Park Upgrades Vet Memorial Basketball Courts Parks System Master Plan GENERAL FUND - RECREATION AND PARKS CAPITAL IMPROVEMENT PROGRAM EXPENDITURE PROJECT:South Village Soccer Field N/A 0 DEPARTMENT/STAFF CONTACT: FINANCIALS (in $1,000)FY 22 FY 23 FY 24 FY 25 FY 26 FY 27 FY 28 FY 29 FY 30 FY 31 Total: Estimated Costs: Studies, Design, Engineering, Inspection, GC, Legal - Land/ROW/Easement Acquisition - Construction 125 125 Furniture & Equipment - Anticipated Debt Repayment - TOTAL ESTIMATED COSTS:125 - - - - - - - - - 125 Funding Sources: General Fund - Grant/Donation/Developer Contribution - Current Bond - Anticipated Debt - Road Improvement Impact Fee - Recreation Impact Fee 125 - - - - 125 Trade-In Generated Revenues - Other: Open Space Fund - TOTAL FUNDING SOURCES:125 - - - - - - - - - 125 STATUS: land set aside. DESCRIPTION: Develop a soccer field in South Village OPERATING BUDGET IMPACT: none JUSTIFICATION: Part of the South Village project. AVG ESTIMATED SAVINGS PER YEAR: FINANCIALS COMMENT: AVE ESTIMATED REVENUES PER YEAR: Recreation & Parks | Holly Rees GENERAL FUND - RECREATION AND PARKS CAPITAL IMPROVEMENT PROGRAM EXPENDITURE PROJECT:Overlook Park N/A 0 DEPARTMENT/STAFF CONTACT: FINANCIALS (in $1,000)FY 22 FY 23 FY 24 FY 25 FY 26 FY 27 FY 28 FY 29 FY 30 FY 31 Total: Estimated Costs: Studies, Design, Engineering, Inspection, GC, Legal - Land/ROW/Easement Acquisition - Construction - Furniture & Equipment - Anticipated Debt Repayment - TOTAL ESTIMATED COSTS:- - - - - - - - - - - Funding Sources: General Fund 35 - - - - - - 35 Grant/Donation/Developer Contribution - Current Bond - Anticipated Bond - Road Improvement Impact Fee - Recreation Impact Fee - Trade-In Generated Revenues - Other: Open Space Fund - TOTAL FUNDING SOURCES:35 - - - - - - - - - 35 STATUS: Concept DESCRIPTION: Redo/give a facelift to Overlook Park. Initial paving has been completed. Walk way improvements, vegetation replantings and viewing cooridors are next priorities OPERATING BUDGET IMPACT: none JUSTIFICATION: Park is heavily used but has aged; simply repaving and other maintenance-like items would not do enough to ensure the Park is as attractive as it should be for the next 20 years AVG ESTIMATED SAVINGS PER YEAR: FINANCIALS COMMENT: AVE ESTIMATED REVENUES PER YEAR: Recreation & Parks | Holly Rees GENERAL FUND - RECREATION AND PARKS CAPITAL IMPROVEMENT PROGRAM EXPENDITURE PROJECT:Jaycee Park Neighborhood Facility N/A 0 DEPARTMENT/STAFF CONTACT: FINANCIALS (in $1,000)FY 22 FY 23 FY 24 FY 25 FY 26 FY 27 FY 28 FY 29 FY 30 FY 31 Total: Estimated Costs: Studies, Design, Engineering, Inspection, GC, Legal 50 50 Land/ROW/Easement Acquisition - Construction 500 250 750 Furniture & Equipment - Anticipated Debt Repayment - TOTAL ESTIMATED COSTS:- - 50 500 250 - - - - - 800 Funding Sources: General Fund - - Grant/Donation/Developer Contribution 50 100 150 Current Bond - Anticipated Debt 400 250 650 Road Improvement Impact Fee - Recreation Impact Fee - Trade-In Generated Revenues - Other: Open Space Fund - TOTAL FUNDING SOURCES:- - 50 500 250 - - - - - 800 STATUS: land set aside. DESCRIPTION: When the O'Brien Center was demolished, the community was promised a facility to replace the function of the previous stucture. Community engagement to determine desired elements and initial designs will be part of the initial work in FY24 with construction phases to follow in subsequent years.OPERATING BUDGET IMPACT: none JUSTIFICATION: Jaycee Park is a high usage park. Needs updating. AVG ESTIMATED SAVINGS PER YEAR: FINANCIALS COMMENT: AVE ESTIMATED REVENUES PER YEAR: Recreation & Parks |Holly Rees GENERAL FUND - RECREATION AND PARKS CAPITAL IMPROVEMENT PROGRAM EXPENDITURE PROJECT:Bleacher Replacement N/A 0 DEPARTMENT/STAFF CONTACT: FINANCIALS (in $1,000)FY 22 FY 23 FY 24 FY 25 FY 26 FY 27 FY 28 FY 29 FY 30 FY 31 Total: Estimated Costs: Studies, Design, Engineering, Inspection, GC, Legal - Land/ROW/Easement Acquisition - Construction - Furniture & Equipment 10 10 Anticipated Debt Repayment - TOTAL ESTIMATED COSTS:10 - - - - - - - - - 10 Funding Sources: General Fund 10 - 10 Grant/Donation/Developer Contribution - Current Bond - Anticipated Debt - - - - - Road Improvement Impact Fee - Recreation Impact Fee - Trade-In Generated Revenues - Other: Open Space Fund - TOTAL FUNDING SOURCES:10 - - - - - - - - - 10 STATUS: DESCRIPTION: There are two damaged bleachers at Veteran’s Memorial that need to come out of rotation as they pose a safety threat to users. This would allow for those two lower bleachers to be removed. OPERATING BUDGET IMPACT: none JUSTIFICATION: Purchasing of two new portable bleachers to replace antiquated systems at Jaycee and Upper Farrell will bring us into full alignment at all parks. AVG ESTIMATED SAVINGS PER YEAR: FINANCIALS COMMENT: AVE ESTIMATED REVENUES PER YEAR: Recreation & Parks |Holly Rees GENERAL FUND - RECREATION AND PARKS CAPITAL IMPROVEMENT PROGRAM EXPENDITURE PROJECT:Jaycee Park Improvements N/A 0 DEPARTMENT/STAFF CONTACT: FINANCIALS (in $1,000)FY 22 FY 23 FY 24 FY 25 FY 26 FY 27 FY 28 FY 29 FY 30 FY 31 Total: Estimated Costs: Studies, Design, Engineering, Inspection, GC, Legal - Land/ROW/Easement Acquisition - Construction 45 45 Furniture & Equipment - Anticipated Debt Repayment - TOTAL ESTIMATED COSTS:- 45 - - - - - - - - 45 Funding Sources: General Fund - Grant/Donation/Developer Contribution - Current Bond - Anticipated Debt - Road Improvement Impact Fee - Recreation Impact Fee - Trade-In Generated Revenues - Other: Facility Use Fees 45 45 TOTAL FUNDING SOURCES:- 45 - - - - - - - - 45 STATUS: DESCRIPTION: There is currently not a skinned softball field in our So. Burlington inventory, an element that many other like sized communities have. A growing interest in both youth and adult softball have been vocal in their interest to have the Jaycee Park field skinned and reserved only for softball (FY21). South Burlington Youth Baseball/Softball league has offered to support this work through some fundraising efforts. While playgrounds are inspected annually by our Parks Foreman (a Certified Playground Safety Inspector), it is the industry standard to plan for full replacement 30 years post installation (FY23). OPERATING BUDGET IMPACT: none JUSTIFICATION: Ensuring the safety and integrity of playgrounds is essential to our park patrons. AVG ESTIMATED SAVINGS PER YEAR: FINANCIALS COMMENT: AVE ESTIMATED REVENUES PER YEAR: Recreation & Parks |Holly Rees GENERAL FUND - RECREATION AND PARKS CAPITAL IMPROVEMENT PROGRAM EXPENDITURE PROJECT:Szymanski Park Improvements N/A 0 DEPARTMENT/STAFF CONTACT: FINANCIALS (in $1,000)FY 22 FY 23 FY 24 FY 25 FY 26 FY 27 FY 28 FY 29 FY 30 FY 31 Total: Estimated Costs: Studies, Design, Engineering, Inspection, GC, Legal - Land/ROW/Easement Acquisition - Construction 20 20 Furniture & Equipment 50 50 Anticipated Debt Repayment - TOTAL ESTIMATED COSTS:20 - - - 50 - - - - - 70 Funding Sources: General Fund 20 50 70 Grant/Donation/Developer Contribution - Current Bond - Anticipated Debt - Road Improvement Impact Fee - Recreation Impact Fee - Trade-In Generated Revenues - Other: Open Space Fund - TOTAL FUNDING SOURCES:20 - - - 50 - - - - - 70 STATUS: DESCRIPTION: Resurfacing and painting of tennis courts in FY 21 to include tennis and pickle ball lines and recap/and paint basketball courts. This would also include instalation of a rubermaid storage container to store portable pickle ball nets and supplies. While playgrounds are inspected annually by our Parks Foreman (a Certified Playground Safety Inspector), it is the industry standard to plan for full replacement 30 years post installation. This will occur in FY2026 OPERATING BUDGET IMPACT: none JUSTIFICATION: Ensuring the safety and integrity of playgrounds is essential to our park patrons. AVG ESTIMATED SAVINGS PER YEAR: FINANCIALS COMMENT: AVE ESTIMATED REVENUES PER YEAR: Recreation & Parks |Holly Rees GENERAL FUND - RECREATION AND PARKS CAPITAL IMPROVEMENT PROGRAM EXPENDITURE PROJECT:Farrell Playground Replacement N/A 0 DEPARTMENT/STAFF CONTACT: FINANCIALS (in $1,000)FY 22 FY 23 FY 24 FY 25 FY 26 FY 27 FY 28 FY 29 FY 30 FY 31 Total: Estimated Costs: Studies, Design, Engineering, Inspection, GC, Legal - Land/ROW/Easement Acquisition - Construction - Furniture & Equipment 60 60 Anticipated Debt Repayment - TOTAL ESTIMATED COSTS:- - - - - - - - 60 - 60 Funding Sources: General Fund - - - - - - - - 60 - 60 Grant/Donation/Developer Contribution - Current Bond - Anticipated Debt - Road Improvement Impact Fee - Recreation Impact Fee - Trade-In Generated Revenues - Other: Open Space Fund - TOTAL FUNDING SOURCES:- - - - - - - - 60 - 60 STATUS: DESCRIPTION: Ensuring the safety and integrity of playgrounds is essential to our park patrons. While playgrounds are inspected annually by our Parks Foreman (a Certified Playground Safety Inspector), it is the industry standard to plan for full replacement 30 years post installation. OPERATING BUDGET IMPACT: none JUSTIFICATION: AVG ESTIMATED SAVINGS PER YEAR: FINANCIALS COMMENT: AVE ESTIMATED REVENUES PER YEAR: Recreation & Parks |Holly Rees GENERAL FUND - RECREATION AND PARKS CAPITAL IMPROVEMENT PROGRAM EXPENDITURE PROJECT:Red Rocks Facility Replacement 0 DEPARTMENT/STAFF CONTACT: FINANCIALS (in $1,000)FY 22 FY 23 FY 24 FY 25 FY 26 FY 27 FY 28 FY 29 FY 30 FY 31 Total: Estimated Costs: Studies, Design, Engineering, Inspection, GC, Legal - Land/ROW/Easement Acquisition - Construction 500 500 Furniture & Equipment - Anticipated Debt Repayment - TOTAL ESTIMATED COSTS:-500 - - - - - - - - 500 Funding Sources: General Fund 500 500 Grant/Donation/Developer Contribution - Current Bond - Anticipated Debt - - - - Road Improvement Impact Fee - Recreation Impact Fee - Trade-In Generated Revenues - Other: Open Space Fund - TOTAL FUNDING SOURCES:-500 - - - - - - - - 500 STATUS: DESCRIPTION: Renovation and/or replacement costs for the Red Rocks Bathhouse did not make top priority with the Open Space Funds, yet remains an essential need. We hear comments weekly in the summer months from patrons about the limited functionality of the facility, as well as the ongoing frustration that maintaining the plumbing of the facility is to the Parks Foreman. Each year we have more limited ammenities and are only to provide functionality to about 1/4 of the original design elements of the facility. Currently, the Deputy of Public Works is looking into options for a prefabricated facility to replace the existing structure. OPERATING BUDGET IMPACT: none JUSTIFICATION: FINANCIALS COMMENT: AVE ESTIMATED REVENUES PER YEAR: Recreation & Parks |Holly Rees GENERAL FUND - RECREATION AND PARKS CAPITAL IMPROVEMENT PROGRAM EXPENDITURE PROJECT:Wheeler House Improvements 0 DEPARTMENT/STAFF CONTACT: FINANCIALS (in $1,000)FY 22 FY 23 FY 24 FY 25 FY 26 FY 27 FY 28 FY 29 FY 30 FY 31 Total: Estimated Costs: Studies, Design, Engineering, Inspection, GC, Legal - Land/ROW/Easement Acquisition - Construction 100 100 Furniture & Equipment - Anticipated Debt Repayment - TOTAL ESTIMATED COSTS:- - - 100 - - - - - - 100 Funding Sources: General Fund 100 100 Grant/Donation/Developer Contribution - Current Bond - Anticipated Debt - - - Road Improvement Impact Fee - Recreation Impact Fee - Trade-In Generated Revenues - Other: Open Space Fund - TOTAL FUNDING SOURCES:- - - 100 - - - - - - 100 STATUS: DESCRIPTION: The Wheeler House boiler/heating system is old and antiquated. Well-functioning, reliable and efficient system replacement is highly desirable (FY25). With two current tenants in the building, it is essential that we plan for the upgrades and not wait to be reactive, as the costs are substantial. OPERATING BUDGET IMPACT: none JUSTIFICATION: FINANCIALS COMMENT: AVE ESTIMATED REVENUES PER YEAR: Recreation & Parks |Holly Rees GENERAL FUND - RECREATION AND PARKS CAPITAL IMPROVEMENT PROGRAM EXPENDITURE PROJECT:Irrigation System Upgrades N/A 0 DEPARTMENT/STAFF CONTACT: FINANCIALS (in $1,000)FY 22 FY 23 FY 24 FY 25 FY 26 FY 27 FY 28 FY 29 FY 30 FY 31 Total: Estimated Costs: Studies, Design, Engineering, Inspection, GC, Legal - Land/ROW/Easement Acquisition - Construction - Furniture & Equipment 50 50 Anticipated Debt Repayment - TOTAL ESTIMATED COSTS:- 50 - - - - - - - - 50 Funding Sources: General Fund 50 50 Grant/Donation/Developer Contribution - Current Bond - Anticipated Debt - - - Road Improvement Impact Fee - Recreation Impact Fee - Trade-In Generated Revenues - Other: Open Space Fund - TOTAL FUNDING SOURCES:- 50 - - - - - - - - 50 STATUS: DESCRIPTION: As the fields at Veteran's Memorial are re-crowned there will be needed changes to the irrigation system and along with it, an overalhaul of the original system which currently has several break/fix issues annually. OPERATING BUDGET IMPACT: none JUSTIFICATION: AVG ESTIMATED SAVINGS PER YEAR: FINANCIALS COMMENT: AVE ESTIMATED REVENUES PER YEAR: Recreation & Parks |Holly Rees GENERAL FUND - RECREATION AND PARKS CAPITAL IMPROVEMENT PROGRAM EXPENDITURE PROJECT:Recrowning of Athletic Fields @ Vet N/A 0 DEPARTMENT/STAFF CONTACT: FINANCIALS (in $1,000)FY 22 FY 23 FY 24 FY 25 FY 26 FY 27 FY 28 FY 29 FY 30 FY 31 Total: Estimated Costs: Studies, Design, Engineering, Inspection, GC, Legal - Land/ROW/Easement Acquisition - Construction 150 150 150 450 Furniture & Equipment - Anticipated Debt Repayment - TOTAL ESTIMATED COSTS:- 150 150 150 - - - - - - 450 Funding Sources: General Fund 150 150 150 450 Grant/Donation/Developer Contribution - Current Bond - Anticipated Debt - - Road Improvement Impact Fee - Recreation Impact Fee - Trade-In Generated Revenues - Other: Open Space Fund - TOTAL FUNDING SOURCES:- 150 150 150 - - - - - - 450 STATUS: DESCRIPTION: The athletic fields at Veteran’s Memorial are over two decades old and have not been re- crowned since their installation. It is best practice to do this every 10-15 years with normal use. Our fields have excessive use and are in need of rehabilitation. This would need to be done in stages, as a field needs to be taken off line for a whole year to complete this process.OPERATING BUDGET IMPACT: none JUSTIFICATION: Re-crowing will allow for water to naturally roll off the field and mitigate pooling, which leads to field damage, rutting and potential player injury. AVG ESTIMATED SAVINGS PER YEAR: FINANCIALS COMMENT: AVE ESTIMATED REVENUES PER YEAR: Recreation & Parks |Holly Rees GENERAL FUND - RECREATION AND PARKS CAPITAL IMPROVEMENT PROGRAM EXPENDITURE PROJECT:Baseball Field Dugout Replacement N/A 0 DEPARTMENT/STAFF CONTACT: FINANCIALS (in $1,000)FY 22 FY 23 FY 24 FY 25 FY 26 FY 27 FY 28 FY 29 FY 30 FY 31 Total: Estimated Costs: Studies, Design, Engineering, Inspection, GC, Legal - Land/ROW/Easement Acquisition - Construction 15 15 15 15 60 Furniture & Equipment - Anticipated Debt Repayment - TOTAL ESTIMATED COSTS:15 15 15 15 - - - - - - 60 Funding Sources: General Fund - Grant/Donation/Developer Contribution - Current Bond - Anticipated Debt - - Road Improvement Impact Fee - Recreation Impact Fee - Trade-In Generated Revenues - Other: Facility Use Fees 15 15 15 15 60 TOTAL FUNDING SOURCES:15 15 15 15 - - - - - - 60 STATUS: DESCRIPTION: The dug outs were constructed years ago in conjunction with South Burlington Little League and through contract with the Burlington Technical School. As these age, they are showing signs of wear and tear. Though fresh paint has been applied as needed and single repair when required, the time to replace one set annual has arrived. With park staff time being used for field maintenance and increased need for specialty gardening at several facilities, it is necessary to contract out of this work. OPERATING BUDGET IMPACT: none JUSTIFICATION: AVG ESTIMATED SAVINGS PER YEAR: FINANCIALS COMMENT: AVE ESTIMATED REVENUES PER YEAR: Recreation & Parks |Holly Rees GENERAL FUND - RECREATION AND PARKS CAPITAL IMPROVEMENT PROGRAM EXPENDITURE PROJECT:Veteran Memorial Park Upgrades N/A 0 DEPARTMENT/STAFF CONTACT: Holly Rees FINANCIALS (in $1,000)FY 22 FY 23 FY 24 FY 25 FY 26 FY 27 FY 28 FY 29 FY 30 FY 31 Total: Estimated Costs: Studies, Design, Engineering, Inspection, GC, Legal 25 25 Land/ROW/Easement Acquisition - Construction 165 165 Furniture & Equipment - Anticipated Debt Repayment - TOTAL ESTIMATED COSTS:190 - - - - - - - - - 190 Funding Sources: General Fund 190 - - 190 Grant/Donation/Developer Contribution - Current Bond - Anticipated Bond - Road Improvement Impact Fee - Recreation Impact Fee - Trade-In Generated Revenues - Other: Open Space Fund - TOTAL FUNDING SOURCES:190 - - - - - - - - - 190 STATUS: DESCRIPTION: We had hoped that a New Indoor Recreation Center would support new bathroom facilities for park users. Lacking a firm plan in these uncertain times, the issue of bathroom renovation and/or replacement is once again upon us ( approx $125K) Additionally, there is a beam on the bandshell that will need to be replaced which will require roof removal. The parks foreman is doing OPERATING BUDGET IMPACT: JUSTIFICATION: Ability to provide a suitable facility that supports both continued general park use and future events. AVG ESTIMATED SAVINGS PER YEAR: FINANCIALS COMMENT: AVE ESTIMATED REVENUES PER YEAR: Recreation & Parks GENERAL FUND - RECREATION AND PARKS CAPITAL IMPROVEMENT PROGRAM EXPENDITURE PROJECT:Vet Memorial Basketball Courts 0 FINANCIALS (in $1,000)FY 22 FY 23 FY 24 FY 25 FY 26 FY 27 FY 28 FY 29 FY 30 FY 31 Total: Estimated Costs: Studies, Design, Engineering, Inspection, GC, Legal - Land/ROW/Easement Acquisition - Construction 60 60 Furniture & Equipment - Anticipated Debt Repayment TOTAL ESTIMATED COSTS:60 - - - - - - - - - 60 Funding Sources: General Fund 60 - - - - - - - - 60 Grant/Donation/Developer Contribution Current Bond Anticipated Debt Road Improvement Impact Fee Recreation Impact Fee Trade-In Generated Revenues Other: Open Space Fund TOTAL FUNDING SOURCES:60 - - - - - - - - - 60 STATUS: DESCRIPTION: Complete Recap of basketball courts plus resurfacing and paint OPERATING BUDGET IMPACT: None JUSTIFICATION: protection and maintenance of asset and safety of users AVG ESTIMATED SAVINGS PER YEAR: FINANCIALS COMMENT:AVG ESTIMATED REVENUES PER YEAR: DEPARTMENT/STAFF CONTACT: Recreation & Parks |Holly Rees GENERAL FUND - RECREATION AND PARKS CAPITAL IMPROVEMENT PROGRAM EXPENDITURE PROJECT:Parks System Master Plan 0 DEPARTMENT/STAFF CONTACT: FINANCIALS (in $1,000)FY 22 FY 23 FY 24 FY 25 FY 26 FY 27 FY 28 FY 29 FY 30 FY 31 Total: Estimated Costs: Studies, Design, Engineering, Inspection, GC, Legal 100 100 Land/ROW/Easement Acquisition - Construction - Furniture & Equipment - Anticipated Debt Repayment TOTAL ESTIMATED COSTS:100 - - - - - - - - - 100 Funding Sources: General Fund 100 - - - - - - - - 100 Grant/Donation/Developer Contribution Current Bond Anticipated Debt Road Improvement Impact Fee Recreation Impact Fee Trade-In Generated Revenues Other: Open Space Fund TOTAL FUNDING SOURCES:100 - - - - - - - - - 100 STATUS: This is a request directly from the Recration and Parks Committee and has been a long standing goal of their work planDESCRIPTION: It has long been desired that our parks system take an accounting of our current assests and plan for additional needs that the gap annalyis showed. In addition, it is essentail that we prepare for the future, highlighting desired parks, lands and ammenities to provide for our current and future community.OPERATING BUDGET IMPACT: None JUSTIFICATION: protection and maintenance of asset and safety of users AVG ESTIMATED SAVINGS PER YEAR: FINANCIALS COMMENT:AVG ESTIMATED REVENUES PER YEAR: Recreation & Parks |Holly GENERAL FUND - RECREATION AND PARKS CAPITAL IMPROVEMENT PROGRAM EXPENDITURE PROJECT: 0 FINANCIALS (in $1,000)FY 22 FY 23 FY 24 FY 25 FY 26 FY 27 FY 28 FY 29 FY 30 FY 31 Total: Estimated Costs: Studies, Design, Engineering, Inspection, GC, Legal - Land/ROW/Easement Acquisition - Construction - Furniture & Equipment 70 10 80 Anticipated Debt Repayment TAL ESTIMATED COSTS:70 10 - - - - - - - - 80 Funding Sources: General Fund 70 10 - - - - - - - 80 Grant/Donation/Developer Contribution Current Bond Anticipated Debt Road Improvement Impact Fee Recreation Impact Fee Trade-In Generated Revenues Other: Open Space Fund L FUNDING SOURCES:70 10 - - - - - - - - 80 DEPARTMENT/STAFF CONTACT: Recreation & Parks | Holly Rees Fleet Replacement STATUS: currently we have a truck that is not likely to pass inspection without major renovation and body work. DESCRIPTION: Replacement Cost of Recreation Department Truck and Purchase of Accessible Van prior to the opening of the Senior Center at Market Street. Also, With an increase in programs and events, we have to rely on DPW to move large items ( ie the gator at Red Rocks) to and from facilities. If we had our own trailer to haul larger equipment and camp needs (ie bikes) that would streamline and ease in facilitiation of our offerings. OPERATING BUDGET IMPACT: None JUSTIFICATION: Vehicles necessary for programs and events AVG ESTIMATED SAVINGS PER YEAR: FINANCIALS COMMENT: DPW will continue to work with our department to fill this need from other department inventories coming off line until we can get replacement costs added in AVG ESTIMATED REVENUES PER YEAR: GENERAL FUND - RECREATION AND PARKS CAPITAL IMPROVEMENT PROGRAM EXPENDITURE PROJECT: 0 FINANCIALS (in $1,000)FY 22 FY 23 FY 24 FY 25 FY 26 FY 27 FY 28 FY 29 FY 30 FY 31 Total: Estimated Costs: Studies, Design, Engineering, Inspection, GC, Legal - Land/ROW/Easement Acquisition - Construction - Furniture & Equipment 25 10 35 Anticipated Debt Repayment TAL ESTIMATED COSTS:25 10 - - - - - - - - 35 Funding Sources: General Fund - - - - - - - Grant/Donation/Developer Contribution - Current Bond - Anticipated Debt - Road Improvement Impact Fee - Recreation Impact Fee 25 10 35 Trade-In Generated Revenues - Other: Open Space Fund L FUNDING SOURCES:25 10 - - - - - - - - 35 DEPARTMENT/STAFF CONTACT: Recreation & Parks |Holly Rees Dog Park- Ammenities STATUS: DESCRIPTION: As the City Council appointed Dog Park Committee begins its work, it will be necessary for funds to construct additional dog parks/ammenities in the city. Assuming a modest budget as a placeholder for such development of Wheeler, Phase 2 improvements to Farrell and potenial design work for additional lands.OPERATING BUDGET IMPACT: None JUSTIFICATION:To support City Council directed committee work AVG ESTIMATED SAVINGS PER YEAR: FINANCIALS COMMENT:AVG ESTIMATED REVENUES PER YEAR: FY22 BUDGET SCHEDULE *Denotes regular City Council meeting dates Sept-Oct Staff liaison discusses FY22 CIP and General Fund/Special Funds with committees and solicit input & recommendations for funding October 19* Council Approval of FY22 General Fund Budget Schedule Discussion for FY22 General Fund Budget Preparation Nov 9-12 Dept. Manager meetings w/ City Management for final CIP Review Nov 23 First Draft of FY22 Budget due from Dept. Managers to Finance Dec 1-4 Management review of Draft Budget with Dept. Managers Dec 8-11 Management final review of FY22 budget with Dept. Heads Dec 18 Proposed CIP sent to Council Council receives Draft FY22 GF Budget Dec. 21* FY22 Proposed Budget Overview presented to City Council January 4* & 11 Council Mtg.(s) on FY22 Proposed Budget Public Hearing & Potential Council Amendment of CIP January 14 Final date (if needed) for City Council budget approval Council budget sent to Steering Committee (min. 45 days before vote) January 20 Steering Committee Meeting (tentative, post in paper 7 days in advance) January 21-28 Budget book preparation & printing Council budget available to voters (min 20 days before Town Mtg.) January 29 Post Warnings and Public Hearing Notices (min. 30 days) for March 1 Pre- Town Mtg. & Public Hearing and March 2 Town Meeting Vote Budget booklets available & posted on websites March 1 Pre-Town Meeting & Public Hearing on City & School District Budgets March 2 Vote on budgets and any other warned articles 1 Joint meeting of the Recreation and Parks, Natural Resources and Conservation, Bicycle and Pedestrian, and Dog Park Committees on Tuesday 10/27/20 at 5:30 pm. Attending: Staff: Holly Rees and Ashley Parker Committee members: David Crawford (Natural Resources & Conservation), Amanda Holland (Bicycle & Pedestrian), Barb Sirvis (Dog Park), Bob Britt (Bicycle & Pedestrian), Catherine Frank (Bicycle & Pedestrian), Colin MacIntosh (Natural Resources & Conservation), Corey Santorello (Natural Resources & Conservation), Dana Farr (Bicycle & Pedestrian), Drew Shatzer (Natural Resources & Conservation), Havelah Gagne (Bicycle & Pedestrian), Eric Silverman (Bicycle & Pedestrian), Katie Langrock (Recreation & Parks), Linda Chiasson (Dog Park), Lisa Yankowski (Natural Resources & Conservation), Muriel More (Dog Park), Nic Anderson (Bicycle & Pedestrian), Ray Gonda (Natural Resources & Conservation), Shawn Goddard (Bicycle & Pedestrian), William Barber (Recreation & Parks), Will Sudbay (Recreation & Parks), Elizabeth Milizia (Dog Park), Donna Leban (Bicycle & Pedestrian), Larry Kupferman (Natural Resources & Conservation; Dog Park) Members of the public: Andrew Chalnick, Sophie Mazowita 1)Presentation/Discussion of the Underwood Project: (Meeting of the Recreation and Parks, Natural Resource and Conservation, and Bicycle and Pedestrian Committees) Ashley shared the current site plan and described several elements of the shared use portion under discussion tonight. Some areas of concern are parking, speed on Nowland Farm Rd, access points to Underwood. Striping is planned to Nowland Farm Rd to designate parking spots on the side of the road. Trail assessment underway to make good connections between the woodland and meadow trails Comments: Cathy F: comments on the end of the shared use path at the southern end joining the end of Parkside Drive sidewalk becoming an access point. 2 Nic A: why is the shared use path not following the existing mowed path? Ashley: the proposed shared use path follows a course that will affect wetland areas with the least disturbance and still be able to connect to other planned paths and the viewpoint. Nic A: have you consider a 12 ft path rather than the current 10 ft wide? And will it be plowed? Ashley: yes, all SoBu paved paths are ploughed thus the 10’ wide design. Nic A also asked about the design and engineering of a crosswalk (location?) and Ashley will look into that question. Muriel M asked about an access point from Spear St at the south end of the property so that her neighborhood could access the park from across the street. Ashley points out Class II wetlands in that immediate area and issues with people crossing the wetlands. Holly mentioned funds might be available to provide an access point at Spear and Pheasant Way. Discussion about crossings between Deerfield and South Village and how penny for paths might be used for a bike lane, crossings and additional infrastructure on Spear St. 2) Presentation/Discussion of Dog Recreation Management in South Burlington Natural Areas: (Meeting of the Recreation and Parks, Natural Resources and Conservation and Dog Park Committees) Holly : management plans for Wheeler Homestead and Natural area, Red Rocks Park include significant concern for public safety and maintenance of fragile natural systems in place. If dogs are allowed access to these areas, what should it look like and if restrictions are considered, then how should they be implemented. She suggested we look at these questions through three lenses: natural resources, recreation and dog activities and asked about reactions to how/who 3 should proceed with proposals as described in the materials prepared by staff for the meeting entitled “Dog Recreation in South Burlington; Strategies for Natural Resources Protection and Management while Sharing Outdoor Spaces with Dogs”. Holly referenced the research that the Dog Park Committee did to select an area (Wheeler Homestead, northern sloped area) as a site for a new dog park. Discussion: Larry K: would rather see a task force comprised from various committees in order to look thru the “lenses” as Holly referenced. Linda C: described the process used by the Dog Park committee to reach the decision to recommend Wheeler Homestead as a site for a dog park. Muriel M: supports an expanded mission for the Dog Park Committee, referenced some of the research Dog Park members did about “dog recreation” and described the work in Boulder CO as a good resource for future research into best practices. She questioned the pros and cons of a dog permit and further suggests that any plan should include off leash options and use the regional partnership as a source. Elizabeth M agrees that a task force be created to address the issues. Lisa Y: comments on dog issues at Red Rocks and the number of out of towners using Red Rocks as a place to walk their dog. She suggests better monitoring. Holly says a broader perspective at play now to rework the management plans with a tiered approach with feasibility of monitoring to better address issues as well as improve or create educational campaigns. Ray G: concerned with off leash behavior without a closer look at wildlife and habitat focus; sees Underwood as part of the wildlife corridor through that part of town leading south. Ashley offers that research shows that communities value land according to usage and that potential future strategies should come from committees assigned to the tasks. 4 Colin M: traffic at Red Rocks from Burlington and how would a So. Burlington permit proposal affect that usage? Holly: been working with her counterpart at Burlington Parks Dept since there is no dog park facility in the southern section of Burlington. She would like to see a social agreement about the affects of dog waste as part of dog permitting (and licensing?) Elizabeth M: Friends of Dog park group has created a trifold handout and could do more with feedback from others as to what information should be included. She sees the role of the Friends group to volunteer and offer educational materials. Holly: general sense from the meeting that a task force comprised of members from the 3 committees be proposed to Council and have the chairs of each make the presentation. We should vet the idea thru the committees and consider a time in January for Council action. Minutes taken by Larry K.