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HomeMy WebLinkAboutMinutes - Board of Civil Authority - 02/27/2017BOARD OF CIVIL AUTHORITY FEBRUARY 27, 2017 The South Burlington Board of Civil Authority held a meeng on Wednesday, February 21, 2017, at 6:00 p.m., in the Conference Room, City Hall, 575 Dorset Street. MEMBERS PRESENT: P. Taylor, Chair; D. Kinville, C. Shaw, C. Bolton, A. Cli, , T. Harrington, A. Milot,, H. Riehle and M. St. Germain 1. Agenda Review: Addions, deleons or changes in the order of Agenda items: P. Taylor asked the Board to consider allowing C. Shaw a moment to discuss a special agenda item before presenng it for a future meeng. C. Shaw distributed a handout which listed suggested future agenda items and current bills of interest that are in the Legislature which affect the BCA and possibly the Board of Abatement. P. Taylor asked this to be added to a future BCA agenda for discussion. 2. Comments and Quesons from the public not related to the Agenda: No issues were raised. 3. Approve minutes of February 1, 2017: T. Harrington moved to approve the Minutes of February 1, 2017 as wrien. C. Shaw seconded. Moon passed unanimously. 4. Approve presiding Officers and elecon officials M. St. Germain moved to approve the list of presiding officers of: 7-1 Lynn Vera 7-2 Agnes Cli 7-3 Peter Taylor 7-4 Tracey. Harrington C. Shaw seconded. Moon passed unanimously. C. Shaw moved to approve the list of assistant elecon officials as presented. T. Harrington seconded. Moon passed unanimously. 5. Approve list of voters removed from checklist since last elecon C. Shaw moved to approve the list of voters removed from the voter checklist as submied by the City Clerk. H. Riehle seconded and the moon passed unanimously. 6. Elecon Day Training including Elecon Day Voter Registraon D. Kinville distributed a handout on Elecon Day Voter Registraon (EDVR) procedures and for the March 7, 2017 elecon. Each polling locaon will have the EDVR table staffed by a member of the City Clerk’s staff. This is a first run at these procedures and if BCA members could make notes during the day of how it worked or if changes need to be made, we will discuss that at a future meeng. BOARD OF CIVIL AUTHORITY FEBRUARY 27, 2017 PAGE 2 D. Kinville noted that with contests for officers, budget items and a write-in campaign for school directors, we need to make sure that our counts at the end of the night are right on. There is a good chance that one or more items could fall into a recount category so we need to make sure that the ballot bags are packed correctly at the end of the night. C. Bolton asked if we could put a sign up in every booth asking that no elecon materials be le in the booth. This was agreed to by the members present. D. Kinville reviewed the summary sheets to be used at the end of the night. D. Kinville reminded members that with a local elecon if there is a candidate listed on the ballot, that we do not have to find all and list all the write-in candidates if the total number of write-ins is less than the candidates total. This will only apply to the City Councilors in this elecon due to a write-in campaign for both school board director terms. Since this is a City wide vote we will need to look for all write-ins and list them on the summary sheets. D. Kinville asked for all elecon workers to take the me to properly list the names as they are wrien on the ballot. However with a declared write-in campaigns, the board may list all the variaons of the names for the declared write-in candidates and then report all variaons out as one total for each candidate. 7. Set parameters and authorize City Clerk’s staff to perform bi-annual purging of checklist Postponed to next meeng 8. Tesng of tabulang machines The tabulang machines were tested for accuracy and once verified the following tags were applied: 7-1 T. Harrington & H. Riehle tag #1229526 7-2 M. St. Germain & P. Taylor tag #1229543 7-3 D. Kinville & C. Shaw tag #1229536 7-4 A. Milot & D. Kinville tag #1229533 9. Other business: As there was no other business the meeng was adjourned at 7:25 p.m.