HomeMy WebLinkAboutMinutes - Board of Civil Authority - 07/26/2018BOARD OF CIVIL AUTHORITY 26 JULY 2018 The South Burlington Board of Civil Authority held a mee ng on Thursday, 26 July 2018, at 6:00 p.m., in theConference Room, City Hall, 575 Dorset Street.
MEMBERS PRESENT: P. Taylor, Chair; D. Kinville, A. Cli , B. Nowak, P. Benner, P. Mahoney, M. St. Germain, T.Barri
ALSO PRESENT: R. Nowak 1. Instruc ons on exi ng building in case of emergency:
Ms. Kinville provided emergency exi ng instruc ons. 2. Agenda Review: Addi ons, dele ons or changes in order of agenda items:
No changes were made to the Agenda. 3. Comments & Ques ons from the public not related to Agenda items:
No issues were raised. 4. Approve Minutes from 21 February 2018:
Ms. Cli moved to approve the Minutes of 21 May 2018 as wri en. Mr. Nowak seconded. Mo on passedunanimously. 5. Approve presiding officers and elec on officials for August 14 Elec on:
Presiding officers will be as follows: Tim Barri 7-1
Petr Taylor 7-2 Chuck Bolton 7-3 Tom Chi enden 7-4
Mr. Kinville noted that they are s ll short workers.
Mr. Mahoney moved to approve the presiding officers and elec on officials for the August 14th elec on as
presented. Mr. Nowak seconded. Mo on passed unanimously. BOARD OF CIVIL AUTHORITY26 JULY 2018
PAGE 2 6. Approve list of voters removed from checklist since last elec on:
Ms. Kinville noted that those voters who have transferred to another Vermont town do not appear on the list. In answer to a ques on, Ms. Kinville explained how the Clerk’s office learns of deaths.
Mr. Taylor then explained how a voter who has been removed from the checklist can get back on the list. Mr. Barri then moved to approve the list of voters removed from the checklist since the last elec on. Mr.Mahoney seconded. Mo on passed unanimously.
7. Senior Home Visits Review: Ms. Kinville explained the history of visi ng senior residences to assist voters with early ballo ng. She was
concerned that it is ge ng harder to get BCA members to do this work. She stressed that if they are going to
con nue to do this work, people need to step up and do it. She also stressed that if you come, you must staythe full me (she noted an issue where this did not happen yesterday).
Mr. Nowak felt it was not unreasonable for each BCA member to have to take a turn.
8. Organiza onal mee ng to begin process of hearing grievance appeals:
Ms. Kinville advised the Board that are no grievance appeals.
9. Elec on training to include new disabili es vo ng and coun ng procedures:
Ms. Kinville advised that there will no longer be telephone vo ng. Instead, I-pads will be used. They will be
built into a case, and the voter will have the use of headphones. When voters have finished vo ng, they willsubmit their ballot. Ballots will then be printed right there and then taken to the tabulator. One issue is thatthe tabulator may reject that ballot, in which case it will have to be transferred by elec on officials.
BOARD OF CIVIL AUTHORITY
26 JULY 2018
PAGE 3 Mr. Taylor noted a problem at the last elec on where the numbers did not give (they were off by 20 ballots). It
did not impact the results of any elec on, but Mr. Taylor said that one he would like to do a hand count of
those ballots. Mr. Benner cited the importance of paying a en on and not ge ng distracted. Ms. Kinville showed the folder where all the night’s paperwork will be located. There will instruc ons to follow
for tabula ng ballots. She noted that “spoiled” ballots will now be called “replaced” ballots.
Mr. Nowak asked if there will be a different procedure for absentee ballots. Ms. Kinville said there will be 2columns on the checklist, one for the primary ballot and one for the city ballot. Both ballots must be sealed inthe envelope. Ms. Kinville noted that tallies will not be equal because some people may choose to vote on only
one of the ballots. The Clerk’s office will be dealing with the returned unvoted absentee ballots. Mr. Taylor directed a en on to sets of instruc ons and asked people to review them and call with anyques ons.
10. Tes ng of elec on tabula ng machines: Tabula ng machines were tested by Board members and the following seals applied to the tabulators.
District 7-1 1229575 District 7-2 1229589District 7-3 1229573 District 7-4 1229539 11. Other Business:
No other business was brought before the Board. As there was no further business to come before the Board of Civil Authority, the mee ng was adjourned by
common consent at 7:05 p.m.
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Clerk