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HomeMy WebLinkAboutMinutes - Bicycle & Pedestrian Committee - 05/14/2018BICYCLE AND PEDESTRIAN COMMITTEE MINUTES 05-14-2018 The Bicycle and Pedestrian Commiee held the 2nd of two May commiee meengs on Monday, May 14, 2018 at 5:30 pm in a conference room at the South Burlington Police Department. Members Present: Cathy Frank, Vice-Chair; Dana Farr, Chair; Amanda Holland; Donna Leban; Shawn Goddard (Clerk for this meeng), Bob Bri, Jim Grossman (departed early) Members Absent: Roy Neuer; Jamieson Goodwin, Clerk City Representave: Cathyann LaRose, City Planner Also Present: Paul Conner, Director of Planning & Zoning Meeng began at 5:35 pm. 1. Welcome and emergency procedure review. 2. Changes to the Agenda - None 3. Comments from public not related to Agenda – None 4. Consideraon of minutes from May 9 Meeng - Didn’t do this 5. Discussion of restructuring groups for efficiency - Cathy & Dana a. Open Meeng Stuff i. Dana showed a proposed standard for streamlined communicaons 1. Single point of contact for the city - Cathyann & we should copy Dana (or Cathy if Dana isn’t available). 2. Want to be able to assign people to speak for the commiee on specific topics. See update below in item 6 - document link for Media, Outreach, Volunteers. - Groups should be 2 people to avoid “subcommiee status”...which are covered by Open Meeng rules. ii. Reviewed key topics/tasks to assign owners & subcommiee members 1. Cathyann suggested that prior to each commiee meeng we summarize the status of open acons (Dana has a 8pt template) - Each owner would send this to Dana & she’ll summarize & send it out to the team. a. Dana created a document under “Template Status Reports” in SBBPC Documents folder. i. Quick/basic updates - no novels. ii. Can leave some bullets open if they don’t apply to that update. iii. Bob met & discussed the open meeng quesons with city aorney 1. We can advocate for things in addion to educaon - individually or as a group. 2. When things are being purchased, the rules become much more strict. a. City funds cannot be used to advocate, only educate. b. Non-city funds can be used to advocate (like Local Moon) - even if the commiee raises those funds. i. Andrew (city lawyer) recommended we review Secretary of State guidelines for PACs 3. Facebook page a. City’s FB page - Cora Lee would like only one facebook page for South Burlington i. We can “educate” and inform people from the city’s FB page ii. Cora Lee has a template for a general plan for city communicaon efforts via the FB page, website, etc. b. South Burlington Community Watch i. We can share each other’s posts on our own FB stream, but we shouldn’t engage directly with each other’s posts on their page & we shouldn’t engage in mulple responses to community comments on these posts. 1. We can assign one person to respond, but we don’t want to have mulple people engaging. c. What about a Friends for a Walkable/Bikeable South Burlington? i. Paul suggested that a new FB page might not gain tracon quickly enough to be effecve for the August Ballot Iniave ii. Andrew would prefer that one person form it if we do it, two at the most as creators / administrators. iii. Whether we create a FB page or not, we can use the Local Moon endorsement page as a way to raise funds toward our effort. 6. Community Support Iniaves - Penny for Paths a. Moon to state that the commiee is in favor Penny For Paths ballot iniave - Bob Bri, Second: Jim Grossman, Vote: Unanimously in favor b. Priorizaon of community outreach projects - need to assign projects - see sheet in google drive that Dana created for documenng responsibilies - see this document for assignments: Media, Outreach, Volunteers. c. Donna presented an idea - The Token Game i. Treasure Hunt - token pennies will be placed on sidewalks & rec paths that: 1. Get the word out 2. Provides incenve for people to go to local businesses that are supporng our effort. ii. Game where people could find tokens around the city and use those tokens at local businesses. iii. Discussion: 1. Is it manageable for a single person? a. We have a lot of acons needed for the ballot, so we may not have bandwidth to have mulple people at every event. b. Donna would like at least one other team member help her. 2. Fundraising - how does it work? a. Businesses would donate money for us to promote P4P via this game b. They would also offer discounts in their store for those who found the tokens - this would get customers in their door. 3. Can we do this more simply? d. Fundraising objecve: i. Ads in The Other Paper ($275 ¼ page ad) ii. Lawn signs - cost? - Cathy will find out iii. Posters (11x17) Donna volunteered to handle markeng poster/banner design and producon, as well as meeng with businesses to raise money in support of advocacy campaign. Would like to have a 2nd person to assist in fundraising with businesses, even if we don’t do the P4P token game. iv. Local Moon post cards e. Discussion of proposed ballot language: i. Arcle I & II - The tle needs to be changed to Bicycle & Pedestrian Infrastructure (replace recreaon with pedestrian) ii. Arcle I & II - The language doesn’t match between the two arcles - once says closing the gaps & one says funding infrastructure improvements. iii. We want to ensure that it’s clear the language is broad, but that the funds aren’t used for maintenance (so “improvements” could be interpreted as maintenance). iv. Bob will speak to Andrew on these quesons/concerns. f. We all agreed that the people assigned to the tasks could speak on behalf of the commiee. 6. Discussion: Talking Points - Didn’t get to this 7. Homework: Report Out - Didn’t get to this 8. Confirmaon: Next meeng Wednesday, May 30 . 9. Adjourn Moon to adjourn – Meeng ended at 8:15 pm. Respecully submied, Shawn Goddard These meeting minutes were approved by the Committee on May 30, 2018.