HomeMy WebLinkAboutMinutes - Library Board of Trustees - 05/13/2021 - Board of Trustees
Final Minutes
South Burlington Library Board of Trustees
Thursday, May 13th, 2021 @ 6 p.m.
Location: Zoom meeting
Members Present: Diane Bugbee, Margaret Ann Cross, Patrick Leduc, Stacey Pape,
Jay Pasackow, Penne Tompkins, Margery Vagt, Lauren Ballard,
Members Absent: Alicia Lamonda, Ted Lenski, Lee Freeman
Staff Members Present: Jennifer Murray
Friends of the Library
Present:
6:05 p.m. Call to Order
6:05 p.m. Additions and deletions to the posted agenda
Stacey Pape asked the board to look at the Patron Code of Conduct Policy if time
allows.
6:06 p.m. Comments and questions from the public not related to items on the agenda
None
6:07 p.m. Approval of regular board minutes of April 8th, 2021
Upon a motion made by Trustee Stacey Pape and seconded by Trustee Jay Pasackow, the
Trustees voted unanimously to approve the Minutes from the April 8th meeting.
6:10p.m. Chair’s report
Patrick Leduc acknowledged the efforts of the library staff and Director as they work to
reopen the library. He also acknowledged the thoughtful and diligent discussion
surrounding the work of the ad hoc committee.
6:10 p.m. Friends of the Library report
Jennifer Murray said the Friends of the Library have finished packing and are ready to
move. Movers will move three weeks earlier than planned. The Friends gave $6500
to the capital campaign.
Committee Reports
6:12 p.m. Ad-hoc committee report and recommendation
[See minutes of Ad-hoc committee]
Patrick Leduc summarized the minutes and gave an overview of the
committee’s work. The formal recommendation is to keep all of the
challenged books in the collection, but to move And to That I Saw it on
Mulberry Street and McElligot’s Pool out of the Children’s collection.
Jay Pasackow asked where the books will be held, and Jennifer Murray
said the library staff will come up with a solution.
Margaret Ann Cross asked if there will be a proactive review of other
books in the collection. Jennifer Murray said SBPL will conduct a
picture book audit and will look at diversity and representation in the
collection, as well as the publication date.
Patrick Leduc shared that the process we have in place to respond to
requests for reconsideration of materials is not used often and it would
be a good practice to review it now that we’ve just exercised it. He
asked if Jennifer could collect best practices from other libraries and
asked the Nomination and Governance committee to review the
process.
Upon a motion made by Trustee Stacey Pape and seconded by Trustee Penne Tompkins, the
Trustees voted unanimously to accept the recommendation of the Ad-hoc committee which was
“Two Dr. Suess books, “If I Ran The Zoo” and “Mulberry Street” be moved from the
children’s section and into a place in the South Burlington Public Library, that would be
determined by the Library Director, where they would not be viewed by children as they
enjoyed the stacks on their own.
Acceptance of last ad hoc committee minutes
Upon a motion made by Trustee Margery Vagt and seconded by Trustee Stacey Pape, the
Trustees voted unanimously to accept the minutes of the Ad-Hoc committee’s April 19th
meeting.
Chair Patrick Leduc, then thanks the ad-hoc committee for their work and dissolved
the committee as their work was complete.
6:30 p.m. Governance and Nomination Committee Report
Stacey provided an updates on Trustees appointments and then said that the city
council will meet June 7th in executive session and then when they are back in public
session will make recommendations. The council has input from Patrick Leduc,
Jennifer Murray, and Stacey Pape.
Stacey then reviewed the updated Privacy Policy and Code of Conduct and took
questions on behalf of the committee on the content.
Upon a motion made by Trustee Patrick Leduc and seconded by Trustee Penne Tompkins, the
Trustees voted unanimously to approve the Privacy Policy.
Upon a motion made by Trustee Patrick Leduc and seconded by Trustee Penne Tompkins, the
Trustees voted unanimously to approve the Code of Conduct policy.
6:53 p.m. Finance Committee Report
Diane Bugbee said the committee met on May 6th, and discussed how best to access
the Foundation funds. The committee recommended keeping the gift account open.
7:00 p.m. Advocacy Committee Report
In the absence of the committee chair Jennifer provided general updates on the
upcoming Covid-19 safe celebration / opening of new library and highlighted the need
to advocate for a bill to build more libraries.
7:04 p.m. Director’s Report
Jennifer Murray said the new library hours are 10:00 AM to 7:00 PM, Monday through
Thursday, 10:00 AM to 5:00 PM, Friday, and 10:00 AM to 2:00 PM, Saturday. Five
new positions have been advertised and one person has been hired.
Morway is the moving company, but because of budget constraints, we will use
volunteers to move the books. Moreway has experience with libraries and will be
providing 20 book carts for the volunteers to use. Penne asked if people can help at
different hours. She suggested a Rotary Service Team. Jennifer prefers to have the
latest shift be 3-6 p.m. Patrick asked for an estimate on the optimal number of
volunteers. Jennifer said that we have a great starting point with people who helped last
time. Our volunteer coordinator is contacting those people first. Section by section, we
need 6 volunteers and a staff member to focus on each section. Most volunteers only
want to work 2 hours, but they can stay for four hours. Two shifts of 12 people each may
be ideal; may need more. Jay asked if there would be a schedule. Jennifer said yes. The
volunteer coordinator is doing that scheduling.
However, Jennifer asks that trustees reach out to her directly with their volunteer
interests and availability. There are many volunteer needs that the trustees can help with
in the coming months.
Penne went to see the clock in Randolph. She said, “It is great! We will have an amazing
public heart piece in our library.”
It is a real clock, but it does not have a chime.
7:19 p.m. Adjourn
Hearing no other business Chair Patrick Leduc adjourned the meeting at 7:19