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HomeMy WebLinkAboutMinutes - Library Board of Trustees - 05/05/2022 - Strategic Planning Final Minutes South Burlington Library Board of Trustees Strategic Planning Commitee Wednesday, May 5, 2022 @ 5 p.m. Loca�on: South Burlington Public Library & Zoom Members Present: Patrick Leduc, Ted Lenski, Stacey Pape, Margery Vagt Members Absent: Donna Swartwout Staff Members Present: Jennifer Murray Call to Order Chair Called the Mee�ng to Order at 5:03 pm Addi�ons and dele�ons to the posted agenda None Comments and ques�ons from the public not related to items on the agenda None Welcome & Purpose Patrick outlined the scope of the Commitee’s work as reviewing the work that was started three years ago, determining what might need to be re-done and what could be leveraged of the exis�ng work. The overarching goal being that the group was tasked with dra�ing a high level strategic plan, in the three to five year window, for considera�on by the board of trustees. This plan would then be used to engage the community and set annual goals that would support the strategic plan. Jennifer added that the plan should also be cognizant of the City’s strategic plan and be able to connect to so that the plans were mutually suppor�ve of each other. Themes from old SOAR process Patrick invited Jennifer to share with the workgroup the SOAR process that was completed three years ago and the resul�ng themes that came out of that. The Commitee engaged in a robust conversa�on on how those themes could be used in the strategic plan as a basis for determining “goals”. Following a good discussion some core themes were uncovered that might be a base for formula�ng goals. Vibrant Library, Inclusive, Community Oriented, Accessible, engaged, respec�ul, and sustainable were captured. The commitee atempted to, as a working model, move one of those themes into an poten�al high level goal. Theme: Engaged Poten�al Goal statement: Expand engagement to more of the South Burlington community with a specific focus on tradi�onally marginalized popula�ons. Discuss community outreach Patrick posed the ques�on of community outreach and if, given the recent outreach in planning for the new building, what level of outreach was needed and at what stage of our process. Considering the goal of inclusivity, the commitee though�ully landed on evalua�ng how best to engage the community once we have a dra� plan to respond to. Stakeholders The most immediate stakeholder the workgroup wanted to engage was the library staff. The workgroup felt that other stakeholders would be engaged indirectly through connec�ng the eventual plan to the City’s plan and the community outreach plan previously discussed. Laying out our process Following more conversa�on on the current mission, vision, and values, the commitee decided to not re-evaluate these components but use them as a test out strategic goal against. In short the commitee felt that if a goal was valid it must support or be aligned with the mission, vision, and values but through that process if a goal seemed to be important and valuable but did not align with the mission, vision, and goals that might be an indicator that those components need to be evaluated. Next steps The commitee agreed that each member would independently work to create a “goal” for each of the themes uncovered. Through that process commitee members may uncover new themes that need to be addressed and may find that current theme may not fit into “goals”, poten�ally meaning they might be “values”. Jennifer will do a similar process with library staff. The themes are/were: Vibrant Library, Inclusive, Community Oriented, Accessible, engaged, respec�ul, and sustainable The next mee�ng of the commitee will focus on sharing the independent goal ideas each member brings, with a lens toward dra�ing singular/combined (best of the best) goals for considera�on. Following that process, high level ac�on items will be considered. Other Business Seeing no other business, the Chair adjourned the mee�ng at 6:15 pm.