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Home My WebLink AboutMinutes - Bicycle & Pedestrian Committee - 09/14/2022South Burlington Bike & Pedestrian Committee APPROVED Regular Meeting Minutes Wednesday, September 14, 2022 @ 5:30 p.m. Room 301, City Hall AND Virtual Committee Attendees - Remote: Havaleh Gagne (Chair), Amanda Holland, Dana Farr, Doug Goodman, Joel Klug, Ann Ellen Mason Committee Absent: Nic Anderson (Clerk), Bob Britt (Vice-Clerk), Donna Leban Other Attendees: Erica Quallen (City Staff Liaison) Public: Susan Grasso (Local Motion), Jonathan Weber (Local Motion) 1. Welcome, Virtual Meeting Instructions, Gratitude –Havaleh Gagne 2. Changes or additions to the agenda – Chair ● None 3. Comments from the public not related to the agenda – Chair ● None 4. Consideration of minutes from June 8, 2022 – Chair ● Ann made a motion to approve the minutes. ● Joel seconded ● Approved: Unanimously 5. Review of Emergency Meeting Cancellation Protocol – Havaleh (6:00 PM) ● Havaleh reviewed the committee cancellation policy. ● The preferred way to notify members in the event of cancellation is via text message. ● If a member cannot make it to the meeting, Havaleh requested that members email her directly. 6. Safety Recommendations for City Council – Havaleh, Matt Cota (6:10 PM) ● Erica will request that Matt Cota review. ● Doug suggested that speeding cameras be incorporated into Safety Recommendations. He requests that we chat with the companies offering this. He will write some recommendations for Havaleh to bring before the committee to incorporate into the Safety Recommendations. ● Erica said UVM is putting together along with VTRANS a Safety Toolbox. They will be bringing local and national data together and will make public. Enforcement of speed limits in SBurl is done by SBurl police department. It would be appropriate to include our recommendations about both speeding and enforcement in this document. In our recommendations, we could have a discussion about what enforcement makes sense. Fines, Warnings, … She reiterated that the committee only makes recommendations. ● Amanda shared that perhaps a shift of mindset toward personal responsibility may be more effective than legal enforcement. She suggested that we consider education as an effective deterrent. ● Havaleh shared that physical deterrents are effective. Bump-outs, and lane narrowing are good to include in our safety recommendations. ● John feels the new crosswalks on Kennedy Dr from Hinesburg Rd to Dorset have made a positive impact. ● We will talk about this more during next month’s meeting after Matt has looked over the current Safety Recommendations, and we can consider Doug’s suggestion. 7. Review of Staff Updates to Committee Charge – Erica (6:25 PM) ● *Please refer to Erica’s City Updates in the meeting packet. Only meeting discussions are recorded below. ● Erica and others on City Staff reviewed the committee charge. ● The biggest changes were to change “shall” to “may”. ● Next step would be to officially bring our Committee Charge before Council. The Committee should write up a draft memo describing the changes and the reason why a new Charge was created. Erica will then request that the Committee is able to present at an upcoming City Council meeting. ● Havaleh will write the memo and send to Erica. ● Amanda asked what the correct process is for bringing issues to City. Erica recommended that she be the initial contact and she will branch out as needed. In case of emergency, it may be appropriate to reach out directly to City Staff. ● In the past the committee had working committees which would meet with City Staff, including DPW. Going forward, Erica will be the point of contact, and will branch out if necessary and can request that City Staff join the committee, or review questions/requests/suggestions. Erica oversees Penny For Paths projects and would need to bring major projects to Tom Hubbard. ● Motion to accept the Committee Charge with Erica’s proposed updated. Ann seconded. Approved unanimously 8. Updates from the City – Erica (6:35 PM) ● Erica shared the cost of removing the tree root on Nowland Farm Road and the repairs at Stonehenge Drive and Szymanski Park. ● Havaleh shared that she appreciates Erica providing the cost breakdowns because it makes it easier to understand the cost of future maintenance issues. ● Restriping will occur through the fall as time and paint allow. ● Definition: Scoping Studies are required for various grants at the state and federal level for funding. Required for state and federal grants. Studies may be done also to increase to the chances of receiving funding from other funding sources. ○ Phase 1: Purpose and Need. ○ Phase 2: Alternatives Evaluation (looking at a suite of options for the same location) ○ Phase 3: Selection of preferred alternatives ● Each phase has a public outreach component. Sometimes phases 1 & 2 are combined, depending on project size and complexity. ● After the project is approved, you go through the design level. ● The I89 bike/ped bridge is now moving into the conceptual design of a preferred concept. October 13, it will be presented to the public. November 7, 2022, it will be brought to Council for approval. 9. CIP – Review/Revise document – Havaleh (6:45 PM) ● CIP is usually due ● Department heads October 7 with first draft ● October 24-28: Department heads meet to finalize what will be taken to City Council ● Committee looked through the CIP to verify which projects are scheduled. ● Amanda requested that for next year’s CIP, we should take a look at our current list and factor in proximity to schools and population density (who and how many people will be affected by project). She noted that contexts may have changed over time. ● Havaleh suggested that it is easier to change recommendations that are a bit further out (nothing within the next couple of years b/c often scoping is required). ● Havaleh recommends removing things that are “done deals”. ● Jonathan recommended taking the Active Transportation Plan into consideration when determining committee priorities. ● Amanda requested that Erica put the current CIP into our packet for next month that has FY2023 removed. This would allow the committee to see statuses and what may need to be updated. ● Erica suggested that since she is meeting with Tom tomorrow, it would be good to know what we may want to include in the CIP. ● Amanda would like the committee to consider adding: Shared-use Path: To connect the Spear Meadows Development to the Swift Street share-use path network – (i.e., Spear Street Bike/Ped Improvements (Phase 2). ● Havaleh feels that all of the projects proposed by Erica/Bob, are valuable projects but without a scoring system, she is uncomfortable deciding which projects to include. She would like to table further discussion until our next meeting and would request that Erica present the draft to Tom which is just the current CIP with “done” projects removed and removal of the current fiscal year projects. Amanda concurred. ● Doug shared that the he would like more uniform parking for Red Rocks. He asked if it was a Parks & Rec project, or DPW. Erica said it would probably be DPW. ● Erica shared that there will be more opportunity to weigh in on Comprehensive Plan prioritizations. ● Motion to update the CIP with recommendations by Bob. Edit the CIP and remove the items that are completed, review the updated version at out next meeting for any other edits before final review, due in late October. Dana seconded. Vote was unanimous. 10. Updates Ongoing Committee/Liaison Work: (7:30 PM) a. DRB Update – Donna ● No updates b. DPW Items to relay to Erica, update crosswalk painting list ● Crosswalk document was created by Bob. Havaleh asked if anyone would like to inventory current crosswalks and rate. She is willing to do the Central section (Williston Rd area). c. Bike Friendly Community Planning/Greenway progress – Nic ● No updates d. Chair updates/comments (Inclement weather protocol, I-89 bridge) – Havaleh ● Havaleh requested that the project make it very, very clear where bicyclists and pedestrians “belong”. There are upcoming meetings that other committee members are urged to attend. e. Climate Action – Donna ● No update f. Communications/Outreach – Cathy, Donna, Havaleh ● No updates g. Safety (review recommendations for DPW) – Dana ● See earlier discussions h. Mapping – Amanda, Nic ● No updates i. Signs – Nic, Donna, Dana ● Dana sent the sign recommendations spreadsheet to Erica j. Quadrant Map 2015 ● Erica asked that we double check the crosswalk list because we may have some of the crosswalk priorities mislabeled 11. Confirmation: Next meeting Wednesday October 12, 2022 @ 5:30pm ● Woohoo! 12. Adjourn (by 8:00 p.m.)