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HomeMy WebLinkAboutMinutes - Library Board of Trustees - 05/19/2022 Approved Minutes South Burlington Library Board of Trustees Thursday, May 19, 2022 @ 6 p.m. Location: South Burlington Public Library Members Present: Lee Freeman, Lauren Ballard Hatch, Patrick Leduc, Stacey Pape, Jay Pasackow, Rebecca Stazi, Margery Vagt Members Absent: Ted Lenski, Donna Swartwout Staff Members Present: Jennifer Murray Friends of the Library Present: Eileen Beckwith Call to Order Chair Called the Meeting to Order at 6:03 pm Additions and deletions to the posted agenda None Comments and questions from the public not related to items on the agenda A member of the public noted that they attended an AnyThink virtual program and that they enjoyed it (AnyThink was brought to the SBPL’s attention by the Colorado architects working on our library). Approval of regular board minutes of April 14, 2022 Upon a motion made by Trustee Rebecca Stazi, and seconded by Trustee Jay Pasackow the Trustees voted unanimously to accept the minutes of the April 14, 2022 Board of Trustees Meeting. Chair’s Report Patrick noted that he is starting new FY plans and looking at meeting schedules. Asked the group to check their availability for the June 9th and July 14th meetings and to let him know if you cannot attend one or both of the meetings. FRIENDS OF THE LIBRARY REPORT (given by Eileen Beckwith) Bookshop • April book sales were $405.42, our 3rd highest month since opening. • Book donations are ongoing. Spring Book Sale • We made $2732.74 plus $328 from the Raffle for a total of $3060.74, which is slightly more than the fall sale and well over the past few Wheeler House sales which averaged $1200-$1300. • We heard constant positive comments about the library. The community is really embracing the new space. Spring Concert Series • May 28 at 1230- Blue Sky Boys(Bluegrass and folk) • This is the final concert in this outstanding series. Yitzi Gettlesohn should be commended for the high level musicians that he found this year. Fall Book sale • Nov.3-5. We are trying a slightly later date to attract holiday shoppers. It was noted that Eileen has been refilling the Little Free Library at the University Mall and that it continues to be well used by the community. Committee Reports Finance Committee The Finance Committee did not meet. Jennifer noted that she and the Finance Committee will be busy between August and October preparing the budget to present to the City Managers and Counsel. Looking ahead at extra hours for July - new staff need to be hired to cover the additional hours. Propose opening 9am-7pm Monday-Friday and Saturday 9am-3pm. No hours for Sunday are being proposed due to the need for facilities staffing, which is not available at this time. Governance and Nomination Committee Report The Governance and Nomination Committee met to discuss board nominations. Margery has called applicants to give them an overview of the role. Three of the applicants attended the Trustee meeting today. At the last meeting the committee also discussed on-going policies and goals for FY22 and prep for FY23. City goal meeting will be in June, so the committee will prepare at the next meeting. Chair Leduc, offered his praise for the good work of this committee and the committee chair’s leadership. The trustees all agreed with the committee’s good work. Advocacy Committee Report The Advocacy Committee did not meet. Strategic Planning Sub-Committee The Strategic Planning group is creating a plan of action that will include themes and goals. At this time the group is not going back to the community as there is sufficient information from previous outreach. The group is gathering early themes from past community outreach, staff and the sub- committee to work on the goals and action items. Jennifer noted that she had a conversation staff around themes and goals which was productive and she will bring the information back to the next meeting so that it will be incorporated with the high level goals and graphics the group will share with Trustees at our next meeting. Director’s Report Jennifer reminded the Evaluation Committee that it is time to meet in preparation for a June discussion with City Manager, Jessie Baker. Two staff have resigned and Jennifer is posting for a new Children’s Assistant and Circulation Desk person. The library staff is no longer attending the Vermont Library Association conference on June 1, 2022, so the library will be open. Events are going well, including Gregory Maguire book reading and reception for Middle School students that worked on an art project with Katie O’Brien. Jennifer is working with the grant committee to request funding for a summer reading program ($2,500 for reading bags). She is also working to create an annual events/activities calendar that will assist the grant committee in searching for grants within the granting organization’s grant cycles. It is a busy time of year with staff and schedules. Jennifer also noted that as we close in on a year of being in the building it is time for her to review warranties on equipment. Other Business No other business. Meeting Adjournment Seeing no other business, the Chair adjourned the meeting at 6:51 pm.