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Home My WebLink AboutAgenda - City Council - 04/18/2022AGENDA SOUTH BURLINGTON CITY COUNCIL South Burlington City Hall 180 Market Street SOUTH BURLINGTON, VERMONT Participation Options In Person: 180 Market Street - Auditorium - Main Floor Assistive Listening Service Devices Available upon request Electronically: https://meet.goto.com/SouthBurlingtonVT/city-council-meeting04-18-2022 You can also dial in using your phone. +1 (408) 650-3123 Access Code: 176-541-389 Regular Session 6:30 P.M. Monday, April 18, 2022 1.Pledge of Allegiance (6:30 PM) 2.Instructions on exiting building in case of emergency and review of technology options – Jessie Baker, City Manager (6:31 – 6:32 PM) 3.Agenda Review: Additions, deletions or changes in order of agenda items (6:33 – 6:34 PM) 4.Comments and questions from the public not related to the agenda (6:35 – 6:45 PM) 5.Announcements and City Manager’s Report (6:45 – 6:55 PM) 6.Consent Agenda: (6:55 – 7:00 PM) A.*** Consider and Sign Disbursements B.*** Annual Approval of the City's Local Emergency Management PlanC.*** Authorize the survey of Phase I and Phase II of the Garden Street Project asoutlined and authorize the City to provide notice of intent to survey to all known abutting landowners pursuant to 19 V.S.A. Section 33D.*** Approve a Resolution amending the Public Art Committee composition andappoint Sophia Babbitt to the Committee E.*** Resolution to amend the Climate Action Plan Task Force 7.Pick the City's Top Dog and First Feline – Donna Kinville, City Clerk (7:00 – 7:15PM) 8.Interviews with applicants for a mid-term appointment to the Development Review Board(7:15 – 7:35PM) 9.*** Receive Common Roots' Annual Update – Andrew Bolduc, Deputy City Manager (7:35 –8:05 PM) 10.Opportunity for Councilors and the public to share information and resources on ClimateChange (8:05 -8:20PM) 11.*** Receive a proposed amendment to the Official Map #OM-22-01 and possible warning ofa public hearing for June 6, 2022 at 7:00 pm of same – Paul Connor, Director of Planning and Zoning (8:20 – 8:30 PM) 12.*** Consider submittals for Congressional Directed Spending requests – Andrew Bolduc,Deputy City Manager (8:30 – 8:45 PM) 13.*** Per City’s Motor Vehicle and Traffic Ordinance consider adopting a Resolutionestablishing speed limits and sign placements throughout the City requests – AndrewBolduc, Deputy City Manager (8:45 – 9:00 PM) 14.*** Discuss a set of proposed Bylaws for the City’s Statutory and Policy AdvisingCommittees – Jessie Baker, City Manager (9:00 – 9:20 PM) 15.*** Discussion and possible adoption of the FY23 Policy Priorities and Strategies Process –Jessie Baker, City Manager (9:20 – 9:40 PM) 16.*** Convene as the South Burlington Liquor Control Commission to consider the following:Eco Bean and Greens, First Class Restaurant/Bar License; Higher Ground, First Class & Third-Class Restaurant/Bar License and Entertainment License; Parkway Diner; First Class & Third-Class Restaurant/Bar License and Outside ConsumptionPermit – (9:40 – 9:50 PM) 17.Consider entering executive session for the purposes of discussing applicants forappointments to South Burlington Committees (9:50 – 10:20 PM) 18.Reports from Councilors on Committee assignments (10:20 – 10:30 PM) 19.Other Business (10:30 – 10:40 PM) 20. Adjourn (10:40 PM) Respectfully Submitted: Jessie Baker City Manager *** Attachments Included Local Emergency Management Plan Municipal Adoption Form City of South Burlington 575 Dorset Street South Burlington , VT 05403 The Local Emergency Management Plan (LEMP) must be (re)adopted annually, after town meeting day, and submitted to the appropriate Regional Planning Commission (RPC) by May 1st. At a warned public meeting (regular selectboard/city council meeting), the municipality adopted the Local Emergency Management Plan (LEMP) on the date shown at rig ht. At a warned public meeting (regular selectboard/city council meeting), the municipality adopted the National Incident Management System (NIMS) on the date shown at right. If Vermont Emergency Management needs to contact municipal leaders to determine status and support requirements during an emergency, the Emergency Management Director (EMO) and two other local Points Of Contact (POCs) who should have authoritative local information are listed at right. Municipality LEMP Adoption Date NIMS Adoption Date EMO Name Position Primary Phone Alternate Phone Email POC 2 Name Position Primary Phone Alternate Phone Email POC 3 Name Position Primary Phone Alternate Phone Email City of South Burlington April 18, 2022 May 1, 2014 ·Terence Francis EMO W: 802-846-4134 C: 802-343-4656 Tfrancis@sburl.com Capt Sasha Lascala FD Shift Commander W: 802-846-4110 C: 802-238-6116 Slascal@sburl.com Capt Chris Corbin FD Shift Commander W: 802-846-4110 C: 802-557-7402 CCorbin@sburl.com �--� Mark this block if a readopted plan has no changes since the previous year. I hereby certify that the LEMP meets Vermont National Incident Management System (NIMS) requirements and current LEMP lmplementati nee as on page 2: Signed* __ ___,,.. Printed Name; certifying individual must have taken, at a minimum, ICS402 or ICS100/IS-100 training I hereby attest that the municipality has adopted NIMS and the LEMP as stated above: Helen S.Riehle Council Chair Printed Name, Selectboard / council member Once completed, send adoption form and copy of Local Emergency Management Plan to Regional Planning Commission. *A typed name is acceptable as an electronic signature if it represents an act of that person in accordance with 9 V.S.A. § 278. 1 2018 Version (Word): this form is used to report LEMP adoption beginning in 2018. There are no previous versions. Municipality: __South Burlington ______ Date Updated: __April 4, 2022______ 2022 Local Emergency Management Plan 1. Emergency Management (EM) planners 2. Municipal Emergency Operations Center (EOC) The EOC is an organization that coordinates information, support, and response across the municipality for Incident Commanders and town officials. Its main functions are to maintain situational awareness for municipal leaders, coordinate resource and information requests, and provide public information. Who, by position, can activate the EOC? Director Preferred EOC Positions and Duties EOC Director Supervises and directs all EOC activities coordinating municipal support and response (reports to City Manager & Council) EOC Coordinator Assists EOC Director with all activities; Tracks and coordinates any Requests For Support (RFS) for non-municipal resources Produces and posts public information and press releases; Tracks and answers any Requests For Information (RFI) from media. Oversee any Rumor Control. Tracks staffs and volunteers responding to emergency; ensures safety of EOC and controls access of EOC staff, volunteers & visitors to EOC EOC Call Taker Assists EOC Coordinator; Staffs phones and radio Potential EOC Staff Members Name Notes / Contact Information Terence Francis EOC Director Cell-(802) 363-4656, H-(802) 482-2732 Ed Spooner EOC Call Taker Cell (802) 598-2032 H-(802) 503-9003 Sasha LaScala EOC Coordinator Cell- 802-238-6116 W-(802) 846-4110 Primary EOC Location Facility / Address: SB- EOC Landfill Rd. Phone Numbers: 802-658-7961 Equipment/Notes: Co-located with SB-DPW Alternate EOC Location Facility / Address: SBPD 19 Gregory Dr. Phone Numbers: 802-846-4110 Equipment/Notes: Co-located with SBPD These are the people who wrote and/or maintain this plan. Terence J. Francis, Chief Engineer 2 3. Resources Use municipal resources, mutual aid agreements, and local purchases first to get resources for response as needed and available. Purchasing agents for emergencies: Andrew Bolduc 598-3024 Emergency spending limits: Permission needed if over $10,000 Businesses with Standing Municipal Contracts Type of Contract Name Contact Info Numerous accounts Contact SB Finance Dept for list of vendors 846-4104 Other Local Resources Type of Resources/Skills Name Contact Info State support that is usually at no cost to the municipality: • Vermont Hazardous Material (HAZMAT) Response Team (VHMRT)• Vermont Urban Search and Rescue (USAR, VT-TF1)• Vermont State Police and Special Teams• Community Emergency Response Teams (CERTs)• Swiftwater Rescue Teams• Regional Shelter Support• State government agency expertise / services• Federal response agency expertiseState support the municipality will normally eventually have to pay for:• Supplies and equipment (including sandbags)• VTrans Equipment and Personnel• Vermont National Guard Support The State Emergency Operations Center (SEOC, 800-347-0488) will help coordinate any state support teams or other external resources that local responders may need. 3 National Incident Management System (NIMS) Typed Resources Type I II III IV Other Type I II III IV Other Critical Incident Stress Management Team 1 N/A Hydraulic Excavator, Large Mass Excavation N/A Mobile Communications Center 1 Hydraulic Excavator, Medium Mass Excavation 1 Mobile Communications Unit N/A N/A Hydraulic Excavator, Compact All-Terrain Vehicles N/A N/A N/A N/A Road Sweeper 2 Marine Vessels N/A N/A N/A N/A Snow Blower, Loader Mounted 1 Snowmobile N/A N/A N/A N/A Track Dozer 1 Public Safety Dive Team Track Loader SWAT/Tactical Team Trailer, Equipment Tag-Trailer 1 Firefighting Brush Patrol Engine N/A N/A N/A Trailer, Dump 1 Fire Engine (Pumper) Trailer, Small Equipment 4 N/A N/A Firefighting Crew Transport N/A Truck, On-Road Dump 7 10 Aerial Fire Truck N/A N/A Truck, Plow Foam Tender N/A N/A Truck, Sewer Flusher 2 Hand Crew Truck, Tractor Trailer N/A HAZMAT Entry Team N/A Water Pumps, De-Watering 4 Engine Strike Team Water Pumps, Drinking Water Supply -Auxiliary Pump Water Tender (Tanker) N/A Water Pumps, Water Distribution Fire Boat N/A Water Pumps, Wastewater 1 Aerial Lift - Articulating Boom 1 Water Truck N/A N/A N/A Aerial Lift - Self Propelled, Scissor, Rough Terrain Wheel Dozer N/A N/A Aerial Lift - Telescopic Boom Wheel Loader Backhoe 1 Aerial Lift - Truck Mounted 2 Wheel Loader, Large 1 Air Compressor 1 Wheel Loader, Medium Concrete Cutter/Multi-Processor for Hydraulic Excavator Wheel Loader, Small N/A Electronic Boards, Arrow Wheel Loader, Skid Steer N/A Electronic Boards, Variable Message Signs Wheel Loader, Telescopic Handler Floodlights N/A Wood Chipper 1 N/A N/A N/A Generator 4 Wood Tub Grinder N/A Grader N/A Information about the NIMS Typed resources can be found at: https://rtlt.preptoolkit.org 3 1 9 7 1 4 4. Public Information and Warning During a significant emergency, the Emergency Operations Center (EOC) and Incident Command Posts (ICPs) will coordinate and manage public information, both by producing accurate, timely reports and by tracking what is publicly reported to minimize confusion and help ensure a positive public response. VT-Alert message - State: Other VT-Alert managers: Vermont Emergency Management: 800-347-0488 Important Local Websites / Social Media channels: Front page forum, School Dept cancellation call down system, City web site (SBVT.gov) Local Newspaper, Radio, TV: City media distribution grp – e-mail Public Notice locations: Sign boards at: Williston and Dorset Kennedy Dr & Rt 116 Vermont 2-1-1 is a United Ways of Vermont system that provides 24x7x365 information and referral services in cooperation with a large number of state and local government and community based entities. 2-1-1 collects and maintains a database of local resource information and is available to take calls from the general public to inform and instruct them in relation to emergency events, and to refer them to the appropriate response and recovery resource, if necessary. To provide information Dial 211 or (802) 652-4636 5. Vulnerable Populations If necessary, the EOC may contact organizations and facilities, below, that serve vulnerable populations to identify residents who are at risk based on the emergency. If there are residents at risk or in danger, the EOC should monitor their status and if required coordinate support for them until their situation stabilizes. Name / Notes Contact Info CARE (Citizen Assistance Registration for Emergencies) https://e911.vermont.gov/care (Supporting PSAP) Daycares, Nursing homes and Assisted living facilities See attached lists. Daycares - See attached List Residential Care Homes: Allenwood – 90 Allen Rd 35 - occ. Gazebo Apts. – 1510 Williston Rd. 40 - occ. 802-863-3926 802-865-4461 5 Residential Care Homes: Continued Gazebo Sr. Living – 1530 Williston Rd. 35 – occ. East Terrace - 71 East Terr. 6 - occ. Pillsbury Manor South – 20 Harborview Rd. 70 – occ. 802-863-2386 802-660-7500 802-863-7897 Assisted Living: The Residences @ Quarry Hill 802-652-4114 465 Quarry Hill Rd. Population: 125 + 26 in Memory Care Total = 131 occ. 6. Shelters Determine the approximate number of people who need sheltering Call the State EOC / Watch Officer at 800-347-0488 and request support Track the status of residents who need shelter until their situation stabilizes Regional Shelter Location / Address: Opening Contact: State EOC, 800-347-0488; American Red Cross, 802-660-9130 Phone Numbers: Primary Local Shelter Location / Address: Tuttle Middle School @ 500 Dorset St Facility Contact(s): Bart Marcelli Alternate: David Young Phone Numbers: 802-338-8698 802-316-0530 Shelter Manager: Same Staff Requirements: Services: X - Warm/Cool X- Overnight X - Food Prep X - Showers X -Healthcare Notes: ARC Agreement - YES Capacity: 400 Generator - YES Pets Allowed -YES Alternate Local Shelter Location / Address: Chamberlin School – 262 White St Facility Contact(s): Bart Marcelli Alternate: David Young Phone Numbers: 802-338-8698 802-316-0530 Shelter Manager: Same Staff Requirements: Varies Services: X - Warm/Cool X - Overnight X- Food Prep X- Showers X - Healthcare Notes: ARC Agreement - YES Capacity: 400 Generator - NO Pets Allowed: YES 6 Annexes (Alternate Local Shelter) Location / Address: Orchard School – 2 Baldwin Ave. Facility Contact(s): Bart Marcelli Alternate: David Young Phone Numbers: 802-338-8698 802-316-0530 Shelter Manager: Same Staff Requirements: Varies Services: X - Warm/Cool X - Overnight X- Food Prep X- Showers X - Healthcare Notes: ARC Agreement - YES Capacity: 200 Generator - NO Pets Allowed: YES Alternate Local Shelter Location / Address: MarcotteSchool – Market St Facility Contact(s): Bart Marcelli Alternate: David Young Phone Numbers: 802-338-8698 802-316-0530 Shelter Manager: Same Staff Requirements: Varies Services: X - Warm/Cool X - Overnight X- Food Prep X- Showers X - Healthcare Notes: ARC Agreement - YES Capacity: 200 Generator - NO Pets Allowed: YES See maps created by CCRPC for municipality’s All-Hazards Mitigation Plan here as example of types of maps CCRPC could provide as an Annex See the Vermont Emergency Management (VEM) web site at http://vem.vermont.gov for samples and examples of annexes, such as: forms; delegations of authority; debris plans; incident-specific plans, checklists, and matrices; animal disaster references; etc. Contact Information 7 Position Name Phone numbers E-mailOffice Cell Home Local Emergency Management Team EMD Terence Francis 802-363-4656 802-482-2732 tfrancis@sburl.com EM Coordinator Capt Sasha LaScala 802-846-4110 802-238-6116 slascala@sburl.com Local Response Organization Contacts Fire Chief Terence Francis 802-846-4134 802-363-4656 802-482-2732 EMS Chief Same as Fire Chief Chief of Police Shawn Burke 802-846-4179 802-316-0469 Asst to Chief Burke Lt. Jager 802-846-4111 State Police or County Sheriff VSP Williston 878-7111 Local Dispatch Center SBPD 802-846-4111 Local Public Works Contacts Director DPW Tom DiPiettro 802-6587961 802-3324-2976 tdipietro@sburl.com Dep Director DPW Adam Cate 802-878-5008 802-999-7826 acate@sburl.com Town Garage Drinking Water Utility Champlain Water District 802-864-7454 Wastewater Utility SB DPW- Water Dept. 802-658-7964 Electrical Company Green Mt Power 888-835-4672 Municipal Government Contacts City Manager Jessie Baker 802-846-4107 802-578-8264 jbaker@sburl.com Dep. City Manager/CFO Andrew Bolduc 802-846-4112 802-598-3024 802-857-5570 abolduc@sburl.com Selectboard Chair Helen Riehle 802-318-3425 Hriehle@sburl.com Selectboard Alt Meaghan Emery 802-264-9636 memery@sburl.com Selectboard Alt Town Clerk Donna Kinville 802-847-4119 Contact Information 8 Position Name Phone numbers E-mailOffice Cell Home Town Treasurer / Finance Andrew Bolduc 802-846-4112 802-598-3024 abolduc@sburl.com Town Health Officer Terry Francis 802-846-4134 802-363-4656 tfrancis@sburl.com Forest Fire Warden SBFD 802-846-4110 Animal Control Officer SBPD 802-847-4111 School Contact #1 David Young – Superinten. 802-652-7250 802-316-0530 jyoung@sbschools.net School Contact #2 Bart Micelil 802-652-7250 802-338-8698 bmicelli@sbschools.net School District Office SB school district 802-652-7250 Other Contacts 180 Market Street South Burlington, VT 05403 tel 802.846.4107 fax 802.846.4101 www.SouthBurlingtonVT.gov To: Jessie Baker, City Manager From: Ilona Blanchard, Community Development Director Subject: Authorize Survey and Notice of Intent to Survey for Phase I and Phase II of the Garden Street Project, per 19 V.S.A. § 33 Notice of Intent to Survey, via certified mail to abutting landowners Date: April 14, 2022 Background: Since 2016, City has been working on completing the Garden Street project. This project is broken into two phases: Phase I •segment between Dorset and the South Burlington City Center, LLC property (located between Healthy Living and Trader Joes), •segment between the South Burlington City Center, LLC property (by Dover Place) and through Midas Drive to Al’s French Fries, Phase II •the realignment of the Midas Dr./White St. intersection and improvements east along Williston Road and to the Hinesburg Rd./Patchen Rd. intersection. These improvements add capacity with thru-streets, new crosswalks, and connections, facilities for bikes and pedestrians, landscaping, better lighting, and safer intersections for cars, bikes and pedestrians. Throughout the design, we have been coordinating with adjoining property owners and the utilities adjacent to the project so that they are aware of the proposed improvements and how those might affect their property. Design is advanced sufficiently to begin Right-of-Way (ROW) acquisition for both Phase I and Phase II. The State ROW process, by statute, requires the City to send out a Notice of Survey via certified mail to all abutting landowners. This has occurred once for the Williston Rd section, but as so much time has passed, staff recommends that these be resent. The recommended motion authorizes the City to send out a formal 19 V.S.A. § 33 Notice of Survey via certified mail to all abutting landowners of the Garden Street project. The recommended motion will officially move the project into the right of way acquisition phase. The Garden Street Project is 100% eligible for TIF District Funding. Phase I has voter approval for TIF District Financing. Phase I and II also have impact fee funding. Clearing right-of-way for Phase II may also improve the eligibility of Phase II for infrastructure grant funding. Project Location: Garden Street Project Location shown in yellow on the 2017 Town Highway Map (2017 is the most up to date map of Town Highways) Recommendation: Authorize the survey of Phase I and Phase II of the Garden Street Project (existing private road and future public town highway Garden Street at Dorset Street, the unbuilt Garden Street town highway segment west and south of Midas Dr; portions of T.H. #1, Williston Road, T.H. #176, Midas Drive, T.H. #4, White Street, T.H. #2, Patchen Road, and State Route 116, Hinesburg Road) and authorize the City to provide notice of intent to survey to all known abutting landowners by certified mail pursuant to 19 V.S.A. Section 33. 180 Market Street South Burlington, VT 05403 tel 802.846.4107 fax 802.846.4101 www.SouthBurligntonVT.gov To: Jessie Baker, City Manager From: Ilona Blanchard, Community Development Director Subject: Resolution to amend membership of the Public Art Committee and appoint a member Date: April 15, 2022 Background: In 2015, the City Council approved a resolution creating a Public Art Selection Committee, now call the Public Art Committee (Committee). The Committee composition was updated by resolution in 2016 to streamline the membership. The committee membership now stands at six: five members appointed by the Council and one by the Vermont Arts Council. Because the membership is six, four members are always required to make a quorum. Recently the Committee has struggled with making the required quorum. If the membership were to be increased to seven, this would not increase the quorum. It would also provide an additional voice and energy to complete the work of the Committee. The resolution attached for consideration would amend the Committee size to seven and directly appoint an applicant to the Committee. This applicant has been recently interviewed by the City Council for this committee. A quick poll of committee members was conducted by staff. All members that responded were positive towards the possibility of adding a seat to the Committee. Attachments: •Resolution Amending the Public Art Selection Committee Composition and Appointing One Member. Recommendation: Approve the resolution that amends the Committee composition and appoints Sophia Babbitt to the Committee. R-2022- RESOLUTION A RESOLUTION AMENDING THE PUBLIC ART COMMITTEE COMPOSITION AND APPOINTING ONE MEMBER WHEREAS the City of South Burlington, Vermont recognizes the transformative power of art and importance of public art in establishing identity; and, WHEREAS the City Council established a Public Art Committee (as the Public Art Selection Committee) in 2015 to make recommendations regarding permanent art and expanding this charge in 2021; and, WHEREAS the Public Art Committee composition has need of a member to carry out the committee charge and to facilitate regularly meeting a quorum; and, WHEREAS of the existing seats on the Public Art Selection Committee, five are appointed by the Council and one by the Vermont Arts Council for a total of six and requiring a quorum of four; and, WHEREAS recently the Council interviewed a qualified committee member candidate with a strong interest on public art. NOW, THEREFORE, BE IT RESOLVED that the South Burlington City Council hereby amends the Committee Composition of the Public Art Selection Committee as follows: 2.Committee Composition. The Committee shall consist of seven voting members: a)Six members appointed by the City Council, of whom one is a recognized art professional working in the fields of museum curation, art history, conservation, arts organization administration, or gallery direction and of whom one is a professional artist in any medium, and all of whom shall serve staggered terms of three years; b)One member or designee appointed annually by the Vermont Arts Council; and two non-voting members: 1)the Director of Public Works or designee; and 2)the City Manager or designee who shall also staff the committee. Members of the Committee shall be subject to the City of South Burlington Conflicts of Interest and Ethics Policy. FURTHERMORE, BE IT RESOLVED that Sophia Babbitt is appointed for a term which expires June 30, 2025, as well as for the time between now and the beginning of this term. A Resolution Establishing a Public Art Selection Committee | Page 2 APPROVED this _____ day of ___________________________ SOUTH BURLINGTON CITY COUNCIL __________________________________ ________________________________ Helen Riehle, Chair Meaghan Emery, Vice-Chair __________________________________ ________________________________ Tim Barritt, Clerk Tom Chittenden __________________________________ Matt Cota 180 Market Street, South Burlington, Vermont 05403 | 802-846-4107 | www.southburlingtonvt.gov Climate Action Plan Task Force Charter Adopted: August 17, 2021 Amended: April 18, 2022 The City of South Burlington, under its Charter authority in § 13-307(4) and aligned to Resolution #2017- 14A “City Council Resolution on Climate Change” and Resolution #2021-10 “Resolution for Policymaking to Reduce Carbon Emissions and Counteract Climate Change,” hereby establishes the Climate Action Plan Task Force. This Task Force is a task-oriented body stood up for the sole purpose of working with the CCRPC and the Vermont Climate Council to develop a Climate Action Plan for the City of South Burlington that addresses the targets previously set by the Council through resolution and by the State of Vermont through state statute. The objective of this Task Force is to recommend to the Council within a year of the approval of this charter the adoption of a Climate Action Plan that identifies a series of strategic pathways that most realistically achieve the State and City’s climate goals for South Burlington. This body operates within the laws of the State of Vermont, the South Burlington City Charter, and observes Vermont’s Open Meeting Laws. The Task Force has no supervisory authority over City staff, budgetary authority, or authority to give permission on behalf of the City to outside groups. Consultants and City staff will bring State guidance and best practices to the Task Force for consideration. With this Charter, the Task Force is authorized to assign work to the following City Committees to the ends of completing the Climate Action Plan: the Affordable Housing Committee, the Bicycle and Pedestrian Committee, the Economic Development Committee, the Energy Committee, and the Natural Resources and Conservation Committee; and to coordinate with the Planning Commission on the Plan’s completion. City Committees included in this Charter are asked to prepare for this work in their workplans throughout the duration. Following the adoption of the Climate Action Plan, the Council will further task staff and committees with implementing the strategies outlined in the Plan. Membership shall be comprised of seven voting members appointed by the City Council. The Committees shall recommend members and the Council shall appoint members according to this formula: •1 current member of the Affordable Housing Committee •1 current member of the Bicycle and Pedestrian Committee •1 current member of the Economic Development Committee •1 current member of the Energy Committee (4/18/22 changed from 2) •1 current member of the Natural Resources and Conservation Committee •2 current members of the Planning Commission (4/18/22 changed from 1) Members shall serve for a two-year term or until the Council adopts a Climate Action Plan, whichever comes first. The Task Force’s work focuses on policy planning around addressing climate change at the local level. To that end, Task Force members will demonstrate some familiarity with climate change principles and local governance structures. Given the policy role in advising the Council, a commitment to principles of equity and inclusion are paramount. This Task Force will be co-supported by a Council Liaison, appointed on an annual basis from the City Council, and a Staff Liaison appointed on an annual basis by the City Manager. These individuals are non- voting members of the Task Force. Amended this 18th day of April, 2022. South Burlington City Council South Burlington City Manager ______________________________________ _____________________________ Helen Riehle, Chair Jessie Baker, City Manager ______________________________________ Meaghan Emery, Vice-Chair ______________________________________ Tim Barritt, Clerk ______________________________________ Thomas Chittenden, Councilor ______________________________________ Matt Cota, Councilor Nouri s h t o Flo urishStrategic Plan 2022 – 2025 Common Roots, Inc. Homestead at Wheeler Nature Park • PO Box 9335 • South Burlington VT 05407 (802) 652–0188 • info@commonroots.org • www.commonroots.org Our Mission Common Roots connects farmers, educators, youth, college interns, and community members to build a sustainable future through food and land stewardship. By collectively educating and growing vibrant organic food for our Farmstand, programs, and food shelves, we celebrate the soil and soul of our community. Our certified organic regenerative farming practices provide food and soil security, nurturing our common roots. Our Core Beliefs The way we farm and teach land stewardship fuels community impact for future generations. We take this responsibility to heart. Common Roots values land stewardship, applies regenerative soil practices on our farms, provides our community access to nourishing foods, and educates learners of all ages to promote the perpetuation of the cycle of life. Common Roots offers programs that deepen our understanding that the land is our ancestor and the soil that feeds us requires deep respect. We are upholding an intimate relationship with the land here in Vermont that began with the Native Abenaki people. We are taking a stand for our future while gratefully acknowledging the roots of past wisdom and protecting the power of our soils and our community. Dear Friends, What stand are we willing to take to steward the land that sustains us, building healthier soils to both nourish and educate children, families, and communities? For over 13 years, Common Roots has been making food education and access come to life through its Farm to School and Food Pantry programs in our Greater Burlington community, with an emphasis on land stewardship. I am proud that, as partners in community wellness, our educators are welcomed each year into every preschool through grade 5 classroom across the South Burlington School District, delivering over 140,000 individual lessons to date, including food prep and taste tests. You can see eyes light up—and hear bellies rumble—as children and faculty learn about nourishing foods, how they support us, and how we care for the land we farm. As part of our mission, we also believe it is essential to offer high-quality organic produce to folks in need at food pantries, matching the standard we use in our classroom lessons. In the beginning, skeptics doubted that we could sustainably give away thousands of pounds of organic food without going under. But each year we have committed to growing, increasing the volume of certified organic food grown on our South Burlington farmland for participants to choose from at two local food shelves, proving that sharing is what truly sustains us. We feel the urgency of this program today as one in five children suffers food insecurity. Woven into every program, lesson, gathering, and enterprise is an emphasis on natural resource stewardship. We know—and teach!—that there can be no food security without recognizing our responsibility to safeguard the vital relationship between land, food, and people. We strive to sustain the health of our community and our natural resources, cared for by the displaced original inhabitants, the Abenaki. Last year, we jumped at the chance to join the Real Organic Project, the world’s highest standard in restorative agriculture—becoming leaders here in Vermont of this growing new movement. Our approach is unique, restorative, and vibrant, following the mantra… “If you believe it, you can achieve it! Your dreams will take you far.” We invite you to partner with us as we communicate a successful model to serve schools and communities across Vermont and eventually the United States and beyond—and make real our vision for healthy, flourishing communities. Joyfully, Carol McQuillen Executive Director Who We Are—Busy Bees Let us tell you the story of how a seed grew into a garden, which grew into a farm, then two farms, then added a striking outdoor kitchen to the historic Wheeler Homestead and tended the dynamic Larkin Heirloom Orchard. Why did we start this journey? Simply to become a movement of people working with each other to steward the land that nurtures the soil and soul of our community. That very first seed was sown in 2005 at a gathering of parents, teachers, school nurses, and farmers in South Burlington, Vermont, looking for a healthier way to nourish and educate kids and their families. The time was ripe for a shift in thinking about food in our community. Over time, we linked up with partners at our five schools as well as with the city, other nonprofits, businesses, and individuals who shared our vision. Our core group decided to incorporate as Common Roots, a 501(c)3 nonprofit organization with a mission to help remedy ongoing pressing issues: soil health, nourishing food education, and food insecurity. Common Roots offers programs for people of all ages to engage in our local food system— including a dynamic Farm to School program that is integrated into classrooms, cafeterias, kitchens, and outdoor spaces and is a model for other schools to consider. We provide several avenues for children, parents, and the community to participate in food education and build their capacity to grow fresh organic produce for themselves and neighbors. We operate several enterprises to support that mission, while running two farms growing over 40 varieties of the highest-quality organic produce that meets Vermont Certified Organic and Real Organic Project standards. By growing nutritious food locally, we expand our community table where everyone is welcome and the land is healed. 2005 A few dozen community members meet to discuss healthy kids, healthy food, and healthy farms. 2006 They develop a Strategic Plan for supporting a local, sustainable food system. 2007 Plans for a Farm to School program are underway. People Places 2008 Common Roots launches Community Food Shares, providing CSA shares to families facing food insecurity… 2009 …then implements Farm to School (grades K–5) and Growing Gardens at Bread & Butter Farm. 2010 Farm to Go starts up in grades 6–8, and Community Food Shares doubles the number of families served. Common Roots is governed by a nine-person board of directors composed of a diverse cross- section of community members. We employ a staff of full-time, part-time, and contracted workers, including a Lead Farmer-Land Manager, Executive Chef, Farmstand Coordinator, Internship Coordinator, Land and Food Educators, and a volunteer Executive Director. Our mission is equally powered by our dedicated interns and community volunteers. Common Roots stewards seven acres of farmland at two locations in South Burlington: the Thomas H. Hubbard Park in collaboration with the City of South Burlington, and the Farm at South Village, supported by the South Village Stewardship Board. We have access to two greenhouses, one propagation house, three high tunnels, and a Farmstand. We hold 25-year leases on four acres at Hubbard Park and the Wheeler Homestead, where we joined with 14 community businesses and partnerships in 2020 to build a licensed indoor kitchen and an outdoor kitchen featuring a clay oven. Program Highlights Farmstand at the Food Shelf + “ When I lived in Mexico, we had plenty of fruits and vegetables that I could afford. When I moved to Vermont, it was very expensive to eat healthy. Having fresh vegetables from Common Roots has made a big difference for my daughter and me.” — Marcella For over 13 years, Common Roots has focused on growing increasing volumes of certified organic food for folks facing food insecurity in South Burlington. Through a new model developed in 2020, our Farmstand at the Food Shelf enables families and households to select nourishing organic foods grown and prepared year-round at our farm and licensed kitchen. We set up a Common Roots Farmstand each time the Food Shelf is open, from early May to Thanksgiving. Over the winter, we share produce from our walk-in cooler until our stock runs out. We also prepare fresh foods for folks in need year-round in our licensed kitchen. We feed and educate our food- insecure community by offering seedlings to grow at home in the early summer, teaching recipients how to prepare seasonal food, providing recipes that complement these foods, and sharing how seasonal foods offer our bodies vitality. 2011 With four programs underway, Common Roots makes plans for number 5… 2012 …and takes over management of the South Burlington Farmers Market. 2013 Common Roots brings nationally recognized POP Club (Power of Produce) to the Farmers Market, empowering youth to make healthy food choices. Program Highlights Through lessons taught by Common Roots educators, preschool through grade 5 students in the South Burlington School District build healthy lifelong eating habits while learning about our local food system and the value of land stewardship. We provide taste tests of recipes created by students themselves using fresh organic produce harvested from our farms and the Larkin Orchard. Students go to the middle school having received 54 explicit lessons and taste tests from Common Roots. To date, we have taught over 140,000 individual lessons. This model has an important multiplier effect: our lessons reach students and teachers and, through them, families, neighbors, and communities. During the COVID-19 pandemic, we moved to a hybrid in-person and online model for children in preschool to grade 2 and produced a six-episode film series (available on YouTube and our website) for students in grades 3 though 8. While Farm to School lessons direct attention to food, land, and soil- based knowledge, our full multidiscipline curriculum integrates science, stories, yoga, mindfulness, cultural and historical background, and a social justice perspective for learners age 4 through elders and support prenatal dietary information. Farm to School “ Since its inception, Common Roots has had a profound impact on our local communities’ food culture. Their explicit monthly lessons impact how our local youth will view nourishment for the rest of their lives.” — Community Bank N.A. ice President Erika Baldasaro 2014 With six core programs in place, Common Roots welcomes its first Program Director… 2015 …and moves into its first home, the Homestead at Wheeler Nature Park. 2016 Lease the Wheeler House, the Farm at South Village, and Hubbard Park. Illustration will go here Illustration will go here Program Highlights Our after-school culinary and nutrition program for children in grades 6 through 8 often has a waiting list. Students work alongside their classmates learning how to prepare six balanced dinners, which they take home for their families to enjoy. These young chefs learn how to follow recipes and cook nourishing, balanced meals. We empower student chefs to expand their palates. They visit our farm in the fall and spring sessions to learn the value of nutrient-dense soils. To date, students have prepared over 13,000 meals! Farm to Go Gatherings on the Land “ I like that we get to learn how to make so many recipes with really fresh foods.” — Sam, 7th grader “ Local biz and local food meet here… Along with everyone you know and miss. It’s real community.” — Hannah Kirkpatrick Our talented educators collaboratively nurture the inner life of people of all ages on the lands and property we steward in South Burlington, which include our two farms, the Seven Sisters Abenaki Gateway Garden, and the Wheeler Homestead. Throughout the year, we facilitate opportunities for children, families, and the community to reconnect with the earth and each other, helping to complete the Circle of Recovery and Healing. Gatherings on the Land can take many forms, from camps and field trips that include New American community members to public celebration and seasonal Nourish to Flourish educational events. Each visit that we co-plan with a wide range of hosts features seasonal foods full of vitality, healthy eating, environmental awareness, and land stewardship. In recent years, 700 to 1,200 students have participated in field trips annually. Gatherings usually include storytelling crafted from nature, a lesson on land stewardship, and nutrition education. Program Highlights An extension of Common Roots, the Seven Sisters Abenaki Gateway Garden is in its second year of joining with other growers to support the Abenaki Land Link Project. We seed food with heritage seed inventory for our Abenaki community, who have limited land access. Many indigenous people struggle with health issues because they do not have access to a diet of their native foods. The Seven Sisters Abenaki Gateway Garden acknowledges Abenaki heritage and grows food to help restore a missing connection between native ancestral and current Abenaki gardeners and farmers who have stewarded the land we now caretake. In 2022, the Hubbard Park site will expand our capacity to grow native heritage foods with the hope of partnering with local Abenaki families. Our college internships are a continued success, drawing students from UVM along with other colleges and universities across Vermont and beyond. Over the years we have engaged a growing number of students in our programs and enterprises, with 140 interns in 2021. Each learning opportunity expands student knowledge and informs them about their current and future choices. Students build marketable skills in agriculture, environmental advocacy, dietetics, and food systems while gaining valuable firsthand, life-changing knowledge in education, ecology, and public policy. One recently said, “This is the real deal how-to-be-in-the-world, an opportunity like no other.” Partnering with the Abenaki Community Internships “ Getting hands-on experience that you can’t find sitting in a classroom. I was allowed to make mistakes and learn how to come back from them. I was allowed to see with my own eyes how excited people were to havve conversations about nutrition-based education and how open they were to purchasing local organic food. This internship was good for the soul. I was able to make a difference for the community, all the while learning and growing each step of the way.” — A recent intern 2017 Renovate and improve the infrastructures at each of these locations. 2018 Install an indoor commercial kitchen and launch Farm to Fork. 2019 Build a collaborative plan with the city, with mutual benefits. Enterprises to Achieve Our Mission Farmstand at South Village Events at the Wheeler Homestead Community members become partners in wellness at our Farmstand at South Village, where they load up on over 40 varieties of certified ROP (Real Organic Project) produce grown by Common Roots on our two local farms. Located off Spear Street in the heart of a residential neighborhood, the Farmstand operates just like a small grocery store. The produce grown on the farm is supplemented by local artisan products like O Bread, Stratford ice cream, LeBlanc Family Farm frozen meats, Shelburne Farms cheeses, Common Roots honey, and handmade foods from our own licensed kitchen. Patrons always find the freshest organic vegetables and herbs as well as seasonal flower bouquets and herbal self-care products. The Farmstand is open for business from May to November. Common Roots rents out the historic Wheeler Homestead for special events, where clients can wed their commitment to social responsibility with their own memorable occasion. The site offers expansive views of the majestic Green Mountains. We accommodate parties of up to 60 catered by our Executive Chef, or events can be planned for 60 to 250 guests with one of our talented catering partners. “ xxxQuote from Jeremy — a Gathering the night before his wedding.xxx” — Jeremy 2020 Construct the outdoor kitchen and facilitate events. 2021 Launch Flatbread Fridays and events at the Wheeler Homestead. Enterprises to Achieve Our Mission Flatbread Fridays Farm to Fork Every Friday our team welcomes our community to the Wheeler Homestead to enjoy one of our famous house-made flatbread pizzas. The flatbreads feature many organic ingredients grown on our own farm and are baked in our outdoor wood-burning clay oven. Our Executive Chef trains interns in food preparation, including the fermentation process required for our signature flatbread dough. In summer, local musicians offer their talents, adding to the wonderful ambiance of these nights! Revenues from Flatbread Fridays sales benefit the Common Roots Farmstand at the South Burlington Food Shelf. In our Farm to Fork dinner program, college interns work alongside our Executive Chef and staff, and occasionally a special guest chef, to create a changing menu of healthy gourmet dinners for local families in our licensed industrial-grade kitchen at the Wheeler Homestead. Delicious meals like Chicken Piccata and Grilled Chicken Margherita are made and served with local Common Roots produce. Customers enjoy a true farm-to-table experience, drawing inspiration from our roots and our farm-fresh ingredients. All revenues from Farm to Fork sales benefit our education programs in schools. “ The Lattner Family Foundation has been funding Common Roots for thirteen years. Over that time, they have continued to grow in scope as an organization while remaining true to their mission. They are an organization that has really accomplished what they set out to do with very little in the way of financial support; they are a true grassroots organization. The Margaret Mead quote “never doubt that a small group of thoughtful, committed citizens can change the world; indeed, it is the only thing that ever has” comes to mind when thinking of all that Common Roots has done. My grandfather, Forrest C. Lattner, who created this foundation, believed that persistence and determination are omnipotent: Common Roots is the embodiment of that ethic. They have leveraged the funding that I have provided them to make a change in the health and well-being of our community and beyond. I am inspired by all that this organization has accomplished.” —David Hollenbeck, The Lattner Family Foundation Production: Foundations and Trusts $20,000-$40,000 The Forrest and Frances Lattner Foundation Patagonia Burlington Serena Foundation WaterWheel Foundation Harvest: Foundations and Businesses $5,000–$19,000 in the past 3 years Allen Foundation Commando, LLC Community Bank N.A. Dealer.com – Cox Automotive Gibbs Foundation Golub Foundation Hoehl Family Foundation International Paper Foundation Merinoff Charitable Trust Oakland Foundation Union Bank Vermont Children’s Trust Fund Vermont State Employees Credit Union Wilmot Wheeler Foundation Field: Foundations and Businesses $3,000–$4,999 in the past 3 years Ben & Jerry’s Foundation City of South Burlington Mascoma Bank Members Advantage Community Credit Union National Life Northfield Savings Bank People’s United Bank The Putnam Foundation SeaComm Credit Union Vermont Federal Credit Union Sustainers: Individual Gifts $5,000–$40,000 in the past 3 years Peggy Ireland Marilyn Larkin Molly & Andrew Lovedale Kevin & Carol McQuillen Deborah Parente Will & Lynette Raap Jodi & Dario Roque Amy Wright Common Roots, Inc. Homestead at Wheeler Nature Park • PO Box 9335 • South Burlington VT 05407 (802) 652–0188 • info@commonroots.org • www.commonroots.org 180 Market Street South Burlington, VT 05403 tel 802.846.4106 fax 802.846.4101 www.sbvt.gov MEMORANDUM TO: Jessie Baker, City Manager & South Burlington City Council FROM: Paul Conner, Director of Planning & Zoning SUBJECT: Proposed Official Map Amendment #OM-22-01; Consideration of Public Hearing DATE: April 18, 2022 Council meeting Enclosed please find a proposed amendment to the City’s Official Map, as approved by the Planning Commission, for your consideration and possible warning of a public hearing. The amendment is to add bike/pedestrian connections between the planned I-89 bike/pedestrian bridge and Dorset Street, Williston Road, and Quarry Hill Road. These additions to the Official Map would hold the locations of these connections and prevent development that would impede these connections, until the actual location, size, and layout of the path connections is determined. The City has submitted a funding request to the Chittenden County Regional Planning Commission to develop a design and plan for the specific location of these connections; this is anticipated to be undertaken in FY ’23. The Planning Commission had an initial discussion of adding bike/pedestrian connections to the Official Map in the location of the proposed I-89 bike/pedestrian bridge in December 2021. In March 2022, the Commission approved the required Planning Commission Report and voted to hold a public hearing. On April 12, the Commission held its public hearing. The Commission received one letter expressing support and one request for a minor technical correction. The Commission agreed to the technical correction and subsequently voted 6-0 to approve the amendment and submit to the City Council. Recommended Motion: “I move to warn a public hearing for Official Map amendment #OM-22-01 on ______ [date], 2022, at 7:30 pm.” Resources: •Interactive map of the proposed change •Draft Official Map [enclosed] •Planning Commission Report [enclosed] DETAIL OF PROPOSED AMENDMENT TO OFFICIAL MAP §¨¦89 §¨¦89 §¨¦189 ¬«116 £¤2 £¤7 Jaycee Park City Center Park Veterans Memorial ParkRed Rocks Park Farrell Park Wheeler Nature Park Szymanski Park Muddy Brook Wetland Reserve Block StandardApplicabilityNon-Exempt #2 #5 #1 #3 #4 #6 #7 #8 #9 Vermont National Country Club LIMEKILNRDSWIFT ST WHITE S T WILLISTON R DAIRPORT P KW Y CENTRALAVEP AT CHENRDSPEARSTDORSET STKI MB ALL AVEKENNEDYDRAIRPORT DR CHEE SEFA C T O R Y R DOL DFARM RDLegend Commuter Rail Station Planned Street Right of Way Proposed Road New/Changed Road Network Common Open Land Golf Course Institutional & Agricultural Lands Proposed Park & Open Space Existing Park and Open Space Tax Parcel Boundary-2021 Form Based Code Area (346 acres) Municipal Boundary Recreation Paths Easement Existing Trail Existing Recreation Path Planned Rec Path or Trail New or new location of rec path Rec path to be moved The following notations are hereby incorporated into the Official Map: 1. Blue circle #1 refers to the proposed realignment and reconstructionof Airport Parkway to facilitate circulation between Lime Kiln Road and the Airport. 2. Blue circle #2 refers to provision of a northbound on-ramp at Exit 13. 3. Blue circle #3 refers to creation of an appropriate internal roadwaynetwork for development of the O’Brien farm property and provision of between five and ten acres of public parkland within the property or an immediately adjacent area. 4. Blue circle #4 refers to development of Exit 12B at Hinesburg Road anda dead-end at Old Farm Road. 5. Blue circle #5, along with blue circle #4, refers to the development of an appropriate roadway network to service Exit 12B and facilitate connections to Williston Road, Kennedy Drive and Kimball Avenue. 6. Blue circle #6 refers to development of an internal roadway networklinking Queen City Park Road with Fayette Drive through the Martin’sFoods and Southland properties. 7. Blue circle #7 refers to development of an appropriate roadway system between Hinesburg Road and Dorset Street through the Marceau andChittenden properties. 8. Blue circle #8 refers to acquisition of right-of-way and completion of areconfigured intersection at Spear Street and Swift Street. 9. Blue circle #9 refers to proposed recreation paths within 20’ planned City rights of way. 0 0.5 10.25 Miles F City of South Burlington Official Map (Citywide) Map Prepared by: M.Needle, CCRPC, using ArcGIS Pro Approved by Planning Commission April 12, 2022 Block StandardApplicability Non-Exempt 180 Market Street South Burlington, VT 05403 tel 802.846.4106 fax 802.846.4101 www.sbvt.gov South Burlington Planning Commission Proposed Official Map Amendment & Adoption Report Planning Commission Public Hearing April 12, 2022, 7:00 PM In accordance with 24 V.S.A. §4441, the South Burlington Planning Commission has prepared the following report regarding the proposed amendments and adoption of the City’s Official Map. Outline of the Proposed Overall Amendments The South Burlington Planning Commission will hold a public hearing on Tuesday, April 12th at 7:00 pm, in person and via electronic platform, to consider the following amendments to the South Burlington Official Map: A.OM-22-01: Add bike/pedestrian connections between planned I-89 bike/pedestrian bridge and Dorset Street, Williston Road, and Quarry Hill Road Brief Description and Findings Concerning the Proposed Amendments The proposed amendments have been considered by the Planning Commission for their consistency with the text, goals, and objectives of the City of South Burlington’s Comprehensive Plan, adopted February 1, 2016. For each of the amendments, the Commission has addressed the following as enumerated under 24 VSA 4441(c): “…The report shall provide a brief explanation of the proposed bylaw, amendment, or repeal and shall include a statement of purpose as required for notice under section 4444 of this title, and shall include findings regarding how the proposal: (1)Conforms with or furthers the goals and policies contained in the municipal plan, including the effect of the proposal on the availability of safe and affordable housing. (2)Is compatible with the proposed future land uses and densities of the municipal plan. (3)Carries out, as applicable, any specific proposals for any planned community facilities.” 2 A.OM-22-01: Add bike/pedestrian connections between planned I-89 bike/pedestrian bridge and Dorset Street, Williston Road, and Quarry Hill Road Brief explanation of the proposed amendment: On the east side of I-89, this amendment would establish a connection from the planned bicycle/pedestrian bridge across I-89, south of Exit 14, to Dorset Street and to Williston Road. On the west side of I-89, this amendment would relocate the planned recreation path south of Exit 14, from within the I-89 right-of-way to adjacent private property. A 20’ recreation path easement has previously been provided by the involved landowners for portions of this area. In addition, the planned street connection from Quarry Hill Road to Williston Road is clarified to include a planned recreation path as a continuation of the path along Quarry Hill Road and the adjacent stub road. (1)Conforms with or furthers the goals and policies contained in the municipal plan, including the effect of the proposal on the availability of safe and affordable housing. The 2016 Comprehensive Plan includes several goals and policies that relate to transportation infrastructure in this area: Maps & Analysis Map 10, Planned Infrastructure Improvements, and Map 6, Planned Rec Lanes and Paths, shows a planned bicycle and pedestrian bridge crossing I-89 south of Exit 14. The project purpose is described as “To provide safe and efficient connectivity for walkers and cyclists between the City Center are and housing, University of Vermont, and City of Burlington on the west side of the Interstate” (p. 2-68). The proposed improvements are also directly and indirectly supported by several objectives and strategies within the 2016 Comprehensive Plan: Comprehensive Plan Goals: •Develop a safe and efficient transportation system that supports pedestrian, bicycle, and transit options while accommodating the automobile; •Promote conservation of identified important natural areas, open spaces, aquatic resources, air quality, arable land and other agricultural resources, historic sites and structures, and recreational assets; Comprehensive Plan Objectives: •Objective 18. Connect neighborhoods with one another via road segments and with commercial areas for local, slow speed circulation. •Objective 20. Reduce the percentage of trips taken by single-occupancy vehicles in the City. •Objective 47. Promote interconnectivity and integration of public facilities including schools and school facilities open to the public with surrounding neighborhoods, to include safe routes for children and neighborhood residents to walk and bicycle to school, a public library, recreation services, and other city services. 3 Comprehensive Plan Strategies: •Strategy 45. Develop and build a city-wide sidewalk and recreation path plan that identifies and prioritizes gaps, to link various neighborhood and community focal points. •Strategy 103. Regularly update the City’s Official Map to include the most up-to-date plans for streets, parks, recreation paths, other civic spaces and utility infrastructure, including public paths, greenways and civic spaces planned for public acquisition and development within the City Center. Pursue public acquisition of mapped facilities through public dedication, and as available funding allows. •Strategy 105. Develop an efficient, convenient and attractive transportation and parking plan to serve the center area and fund and maintain public parking facilities and walking, biking, and transit amenities. (2)Is compatible with the proposed future land uses and densities of the municipal plan. The proposed facility will support the development of infrastructure to serve a compact, mixed use, higher density City Center area. (3)Carries out, as applicable, any specific proposals for any planned community facilities. The proposed facility will support the City’s plans to construct a bicycle/pedestrian bridge over I- 89 that would serve and connect neighborhoods and mixed use areas to the east and west of the Interstate in the vicinity of Exit 14.. MEMORANDUM TO: South Burlington City Council FROM: Andrew Bolduc, Deputy City Manager Ilona Blanchard, Community Development Director Tom Dipietro, Director of Public Works DATE: April 14, 2022 RE: South Burlington’s Annual Congressionally Directed Spending Requests ______________________________________________________________________________ Background Within the last month, the City received notice from each member of our Vermont congressional delegation that they have opened up their annual application process for congressionally directed spending requests. Every year, each member of congress is given the authority to nominate community projects for possible inclusion in FY 2023 appropriations bills. Last year, the City submitted requests for the City Center Park Connection, the Indoor Recreation Facility, and the I-89 pedestrian bicycle bridge, and (through CCPSA) for Regional Dispatch. The Regional Dispatch request was just approved with the Federal Omnibus budget bill for $750,000. In reviewing applications approved for funding, the delegation is looking for high-impact projects that can reach completion with the assistance of these federal earmarks. When staff was reviewing its project lists for possible submission, it considered the following criteria: 1) project readiness; 2) regional impacts; 3) alignment with delegation political priorities; and, 4) availability of matching funds. The application deadlines for each member of the State’s delegation are all during the week of April 18. Recommendation In weighing these criteria with the City’s projects identified in the CIP and in the Policy, Priorities & Strategies, staff recommends the City submit applications for funding the following projects. City Center Park Connection (ask: $400k - $1m) •Creates a short, direct path connection between a dense downtown development area and the public middle school and high school (1,300 students). •Creates urban accessibility to a natural area and educational opportunity to learn about a wetland/tributary to Lake Champlain. •Minimizes wetland impacts through a railed boardwalk design that will keep people and pets on the path. •Encourages walking and biking as a mode of transportation with a short, scenic path connecting multiple important community destinations. •ROW acquired, design underway, construction ready. •TIF eligible project, so may use TIF Funding to match any allocation. Garden Street Phase II: Williston Road Intersection Project (ask: $3m – $4m) •Regional traffic flow benefit of improving the White St./Midas Dr. intersection and vastly improve vehicle safety at a high crash location •Would add significant pedestrian and bicycle capacity •City is in process of ROW acquisition, completed 60% design, close to construction ready. •TIF Eligible project, so may use TIF Funding to match any allocation. Bartlett Bay Wastewater Treatment Facility Upgrades (ask: $700,000) •The current Bartlett Bay WWTF upgrade design includes a number of energy efficiency elements, such as heat pump and energy efficient HVAC systems that are currently estimated to cost roughly $700,000. •Installation of these heat pumps may reduce total electricity used for heating by nearly 50% and reduce overall carbon footprint by around 25%. Possible Action Staff recommends Council review and consider authorizing staff to submit Congressionally directed spending request applications for these three, or a subset of these three, City projects this week. MEMORANDUM TO: South Burlington City Council FROM: Andrew Bolduc, Deputy City Manager Colin McNeil, City Attorney DATE: April 14, 2022 RE: Ordinance Codification Project: Motor Vehicle & Traffic Ordinance Resolutions ______________________________________________________________________________ Background Since 2015, the City of South Burlington has been re-organizing and re-formatting its entire catalog of ordinances to provide a clearer, more user-friendly and searchable set of regulations. One of the most challenging ordinances to reformat was the South Burlington Motor Vehicle and Traffic Regulation Ordinance. This Ordinance was originally adopted on April 28, 1958 and was amended at least 18 times over the years. When this ordinance was amended, the amendments were recorded in the land records without restating any prior ordinances. This created a real challenge for staff and members of the public to clearly identify where the regulations stood at a given time, let alone find them in the land records. In summer 2019, the South Burlington City Council considered and adopted an updated Motor Vehicle and Traffic Ordinance, now available on the City’s website, that resolved this piecemeal amendment issue. The new Ordinance now allows for amendment by council resolution only and does not require going through the more time-consuming and onerous process of a full ordinance amendment. When Council approved the Ordinance in June 2019, the intent was that it would become effective upon the later adoption of resolutions that fully inventory each traffic control regulation: speed limits, stop signs, etc. currently in effect in the city. The city subsequently engaged with the CCRPC to inventory all current traffic regulations and provide a GIS mapping tool showing the same. This project was completed the end of 2020. Staff has since compiled that data into the attached resolutions for Council’s consideration and adoption. Recommendation Staff recommends that Council consider and adopt the proposed resolutions that restate and centralize the City’s traffic control regulations already in place. Page 1 of 3 A RESOLUTION ESTABLISHING SPEED LIMITS ON PUBLIC STREETS AND HIGHWAYS IN THE CITY OF SOUTH BURLINGTON WHEREAS, Section 3 of the City of South Burlington Motor Vehicle and Traffic Ordinance authorizes the City Council to establish, by appropriate resolution, speed limits on public roads and highways in the City. NOW THEREFORE, BE IT RESOLVED, that maximum speed limits are established for the following public roads and highways: A.Twenty-five (25) miles per hour No motor vehicle shall be operated on any public road or highway at a speed that exceeds twenty-five (25) miles per hour, unless otherwise herein provided. B.Thirty-five (35) miles per hour No motor vehicle shall be operated on the following public roads and highways at a speed that exceeds thirty-five (35) miles per hour: 1.Airport Parkway: north/eastbound from Kirby Road to Lime Kiln Road; south/westbound from Lime Kiln Road to Kirby Road. 2.Allen Road: eastbound from Shelburne Road to Swift Street; westbound from Swift Street to Shelburne Road. 3.Cheesefactory Road: eastbound from City boundary to Hinesburg Road; westbound from Hinesburg Road to City Boundary. 4.Dorset Street: southbound from Williston Road to Nowland Farm Road/Old Cross Road; northbound from a sign at a point approximately 650 feet south of Swift Street and just south of 1100 Dorset Street to Williston Road. 5.Hinesburg Road: southbound from Williston Road to the southern terminus of the bridge over Interstate 89; northbound from the southern terminus of the bridge over Interstate 89 to Williston Road. 6.National Guard Avenue: eastbound from Shamrock Road to Williston Town Line; Williston Town Line to Shamrock Road. 7.Shelburne Road: southbound from the Burlington City Line to a sign at a point approximately 330 feet south of Bartlett Bay Road at 1675 Shelburne Road; northbound from a sign at a point approximately 170 feet south of Imperial Drive at approximately 1330 Shelburne Road to the Burlington City Line. 8.Spear Street: southbound from a sign at a point approximately 190 feet south of Quarry Hill Road to the Shelburne Town line; northbound from the Page 2 of 3 Shelburne Town Line to a sign at a point approximately 120 feet north of Quarry Hill Road at approximately 340 Spear Street. 9.Swift Street: eastbound from Shelburne Road to Dorset Street; westbound from Dorset Street to Shelburne Road. 10.Van Sicklen Road 11.Williston Road: eastbound from the Burlington City Line to a sign at a point approximately 150 feet east of Millham Court at approximately 2001 Williston Road; westbound from a sign at a point approximately 150 feet east of Millham Court at approximately 2002 Williston Road to the Burlington City Line. C.Forty (40) miles per hour No motor vehicle shall be operated on the following public roads and highways at a speed that exceeds forty (40) miles per hour: 1.Dorset Street: southbound from Nowland Farm Road/Old Cross Road to Shelburne Town Line; northbound from Shelburne Town Line to a sign at a point approximately 650 feet south of Swift Street and just south of 1100 Dorset Street. 2.Hinesburg Road: southbound from the southern terminus of the bridge over Interstate 89 to a sign at a point approximately 140 feet south of Fox Run Lane/Mansfield View Lane; northbound from a sign at a point approximately 140 feet south of Fox Run Lane/Mansfield View Lane to the southern terminus of the bridge over Interstate 89. 3.Kennedy Drive: eastbound from Dorset Street to Williston Road; westbound from Williston Road to Dorset Street. 4.Kimball Avenue: eastbound from Kennedy Drive to Williston Town Line; westbound from Williston Town Line to Kennedy Drive. 5.Shelburne Road: southbound from a sign at a point approximately 330 feet south of Bartlett Bay Road at 1675 Shelburne Road to the Shelburne Town Line; northbound from the Shelburne Town Line to a sign at a point approximately 170 feet south of Imperial Drive at approximately 1330 Shelburne Road. 6.Williston Road: eastbound from a sign at a point approximately 150 feet east of Millham Court at approximately 2001 Williston Road to the Williston Town Line; westbound from the Williston Town Line to a sign at a point approximately 150 feet east of Millham Court at approximately 2002 Williston Road. D.Forty-Five (45) miles per hour Page 3 of 3 No motor vehicle shall be operated on the following public roads and highways at a speed that exceeds forty-five (45) miles per hour: 1.Hinesburg Road: southbound from a sign at a point approximately 140 feet south of Fox Run Lane/Mansfield View Lane to a sign at a point approximately 280 feet south of Van Sicklen Road; northbound from a sign at a point approximately 280 feet of Van Sicklen Road to a sign at a point approximately 140 feet south of Fox Run Lane/Mansfield View Lane. E.Fifty (50) miles per hour No motor vehicle shall be operated on the following public roads and highways at a speed that exceeds fifty (50) miles per hour: 1.Hinesburg Road: southbound from a sign at a point approximately 280 feet south of Van Sicklen Road to the Williston Town Line; northbound from the Williston Town Line to a sign at a point approximately 280 feet of Van Sicklen Road. F.Notwithstanding the maximum speed limits established herein, no individual shalldrive a vehicle on a public road or highway at a speed greater than is reasonable and prudent under the conditions, having regard for the actual and potential hazards then existing. In every event, speed shall be controlled as necessary to avoid colliding with an individual, vehicle, or other object on or adjacent to a public road or highway. Dated this ______ day of April 2022. SOUTH BURLINGTON CITY COUNCIL _____________________________________ ___________________________________ Helen Riehle, Chair Tom Chittenden _____________________________________ ____________________________________ Meaghan Emery, Vice-Chair Matt Cota _____________________________________ Tim Barritt, Clerk 1 of 5 A RESOLUTION ESTABLISHING STOP INTERSECTIONS ON PUBLIC ROADS AND HIGHWAYS IN THE CITY OF SOUTH BURLINGTON WHEREAS, Section 4 of the City of South Burlington Motor Vehicle and Traffic Ordinance authorizes the City Council to designate, by appropriate resolution, stop intersections on public roads and highways in the City. NOW THEREFORE, BE IT RESOLVED, that the following stop intersections are established: Adirondack Street (Norththbound) at Butler Drive Adirondack Street (Southbound) at Butler Drive Adirondack Street at Moss Glen Lane Air Guard Base at Shamrock Road Aiken Street at Allen Road East Aiken Street at Chipman Street Airport Drive (Southbound) at White Street Airport Parkway at White Street Airport Road at Airport Drive Airport Road at Williston Road Allen Road East at N Jefferson Road Anderson Parkway at Hayden Parkway Anderson Parkway (Northbound) Anderson Parkway (Westbound) Arbor Road at Patchen Road Aviation Avenue at Williston Road Bacon Street at Shelburne Road Barber Terrace at White Street Barrett Street at Hinesburg Road Bay Court at Baycrest Drive Bay Court at Keari Lane Baycrest Drive at Allen Road Baycrest Drive at Harbor Ridge Road Baycrest (Westbound) at Irish Farm Road Berard Drive at Airport Parkway Black Lantern Lane at Laurel Hill Drive Blackberry Lane at Idx Drive Bower Street at Midland Avenue (East) Bower Street at Midland Avenue (West) Brand Farm Drive at Lupine Lane Brand Farm Drive at Swift Street Brookwood Drive at Dorset Street Brookwood Drive at Oakwood Drive Butler Drive at Hinesburg Road (North) Butler Drive at Hinesburg Road (South) Butler Drive at Marcy Street Cabot Court at Bower Street (West) Cabot Court at Bower Street (East) Calkins Court at Williston Road Catkin Drive at Midland Avenue Cedar Glen Drive at Spear Street Central Avenue at Queen City Park Road Charles Street at White Street Cheesefactory Road at Hinesburg Road Chickadee Circle at Songbird Road Chipman Street at S Jefferson Road Churchill Road at N Jefferson Road Churchill Road at Preserve Road Cider Mill Drive at Dorset Street Circle Drive at Elsom Parkway Cobblestone Court at Van Sicklen Road (West) Cobblestone Court at Van Sicklen Road (East) Commerce Avenue at Ethan Allen Drive Community Drive at Kimball Avenue (West) Community Drive at Kimball Avenue (East) Cottage Grove Avenue at White Street Cottage Grove Avenue at Williston Road Country Club Drive (Northbound) at Mountain View Boulevard Country Club Drive (Southbound) at Mountain View Boulevard Country Club Drive at National Guard Avenue 2 of 5 Crispin Drive at Cider Mill Drive Dairy Lane at Country Club Drive (West) Dairy Lane at Country Club Drive (East) Davis Parkway at Williston Road Deane Street at Hinesburg Road Deborah Drive (Northbound) at Sandalwood Road Deborah Drive (Soutbound) at Sandalwood Road Deborah Drive (Southbound) at Scotsdale Road Deborah Drive (Northbound) at Scotsdale Road Deborah Drive at Andrews Avenue Deborah Drive at Sebring Road Deerfield Road at Spear Street Deerfield Road at Pheasant Way Delaware Street at Maryland Street Delaware Street at White Street Dewey Place at Aiken Street Dewey Place at Slade Street Dorey Road at Four Sisters Road Dorset Heights at Old Cross Road Dorset Park at Swift Street Dubois Drive at Hinesburg Road Dumont Avenue at Airport Parkway Dumont Avenue at White Street Duval Street at Hanover Street Eagle Drive at Aviation Avenue Eastwood Drive at Farrell Street Eastwood Drive (Southbound) at Joy Drive Economou Farm Road at Swift Street Eldredge Street at Hinesburg Road Eldredge Street at Kennedy Drive Eldredge Street at O'Brien Farm Road Elizabeth Street at Airport Drive Elizabeth Street at Mills Avenue Elsom Parkway at Williston Road Ethan Allen Drive at Shamrock Road Ethan Allen Drive at Airport Parkway Fairway Drive at Golf Course Road Fall Street at Landon Road Farrell Street (Eastbound) at Eastwood Drive Farrell Street (Northbound) at Eastwood Drive Fayette Road at Hannaford Drive Fieldstone Drive at Cobblestone Court Floral Drive at Catkin Drive Floral Drive at Floral Street Forest Park at Timber Lane (North) Forest Park at Timber Lane (South) Four Sisters Road at Nowland Farm Road Fox Run Lane at Hinesburg Road Fox Run Lane (Eastbound) at Oak Creek Drive Frost Street at Chipman Street Frost Street at S Jefferson Road Gilbert Street at Pine Tree Terrace Gilbert Street at Williston Road Golf Course Road at Old Cross Road Golf Course Road at Park Road Grandview Drive at Dorset Street Gregory Drive at Kimball Avenue Gregory Drive at Williston Road Hadley Road (Westbound) at Meadow Road Hadley Road (Eastbound) at Orchard Road Hadley Road (Westbound) at Orchard Road Hadley Road at Shelburne Road Hanover Street at Airport Parkway Hanover Street at Berkley Street Harbor Ridge Road at Pheasant Way Harborview Road at Baycrest Drive Hayden Parkway at Williston Road Hayes Avenue at Hinesburg Road Hayes Avenue at Timber Lane Heath Street at Williston Road Helen Avenue (Southbound) at Pinetree Terrace Helen Avenue (Northbound) at Pinetree Terrace Hermit Thrush Lane at Songbird Road Hickory Lane at Dorset Street Highland Terrace at Hinesburg Road Holbrook Road at Dorset Street Holbrook Road at Old Cross Road Hummingbird Lane at Songbird Road (East) Hummingbird Lane at Songbird Road (West) Iby Street at Hinesburg Road Imperial Drive at Green Dolphin Drive Imperial Drive at Shelburne Road Irish Cove Road at Harborview Road 3 of 5 Irish Cove Road at Baycrest Drive Irish Farm Road at Baycrest Drive Joy Drive at Eastwood Drive Juniper Drive at Patchen Road Keari Lane at Harbor Ridge Road Kirby Road at Airport Parkway Kirby Road Extension at Airport Parkway Kirby Road at Patchen Road Landfill Road at Patchen Road Landon Road at Hinesburg Rd Laurel Hill Drive at Andrews Avenue Laurel Hill Drive at Black Lantern Lane Laurel Hill Drive Intersection at 264 Laurel Hill Drive Laurentide Lane at Eldredge Street Ledoux Terrace at Airport Drive Lime Kiln Bridge Parking Lot at Lime Kiln Road Lime Rock Road at Ethan Allen Drive Lindenwood Drive at Shelburne Road Link Road at Dorset Street Logwood Street at Airport Road Lyons Avenue at Central Avenue Pine Street at Maplewood Drive Maplewood Drive at White Street Market Street at Hinesburg Road Mary Street at Williston Road Maryland Street at Airport Drive Mayfair Street at Elsom Parkway Meadow Road at Hadley Road Meadow Road at Proctor Avenue Meadowland Drive at Hinesburg Road Meadowwood Drive at Swift Street Midland Avenue at Bower Street (East) Midland Avenue at Bower Street (West) Midland Avenue at Catkin Drive (East) Midland Avenue at Catkin Drive (West) Midland Avenue at Dorset Street Mill Pond Lane at Moss Glen Lane Mill Pond Lane at Oak Creek Drive Millham Court at Williston Road Mills Avenue at Williston Road Mockingbird Lane at Songbird Road Moss Glen Lane (Eastbound) at Moss Mountain View Boulevard at Country Club Drive Mountain View Boulevard at National Guard Avenue Myers Court at Pine Tree Terrace Myers Court at White Street Nesti Drive at Shelburne Road NCO Drive at National Guard Avenue North Jefferson Road (Northbound) at Preserve Road Nowland Farm Road at Dorset Street Nowland Farm Road at Spear Street Oak Creek Drive at Fox Run Lane O'Brien Farm Road (Northbound) at Two Brothers Drive O'Brien Farm Road (Southbound) at Two Brothers Drive Old Cross Road at Dorset Street Old Farm Road at Hinesburg Road Old Farm Road at Kimball Avenue Old Schoolhouse Road at Nowland Farm Road Orchard Road at Hadley Road Orchard Road at Proctor Avenue Orchard School at Baldwin Avenue Palace 9 at Fayette Road Palmer Court at Williston Road Park Road at Dorset Street Park Road at Golf Course Road Patrick Street at Airport Drive Patrick Street at Mills Avenue Peterson Terrace at White Street Pheasant Way (Southbound) at Harbor Ridge Road Pheasant Way at Spear Street Pine Street at Patchen Road Pine Tree Terrace at Williston Road Pinnacle Drive at Nowland Farm Road Pinnacle Drive at Spear Street Poor Farm Road at Mountain View Boulevard Preserve Road at North Jefferson Road Preserve Road at Spear Street Proctor Avenue (Eastbound) at Meadow Road Proctor Avenue (Westbound) at Meadow Road Proctor Avenue (Eastbound) at Orchard Road Proctor Avenue (Westbound) at Orchard Road Proctor Avenue at Shelburne Road 4 of 5 Prouty Parkway at Hinesburg Road Quail Run at Pheasant Way Quarry Hill Road at Spear Street Queen City Park Road (Southbound) at Queen City Park Queen City Park (Eastbound) at Queen City Park Queensbury Road at Patchen Road Queensbury Road at Kirby Road Randall Street at Meadowland Drive Richard Terrace at Patchen Road Richard Terrace at Berkley Street Royal Drive at Braeburn Street Royal Drive at Cider Mill Drive Ruth Street at Hinesburg Road Rye Circle at Landon Road Sadie Lane at Dorset Street San Remo Drive at Dorset Street Sandalwood Road at Green Dolphin Drive Scotsdale Road at Green Dolphin Drive Shamrock Road at Ethan Allen Drive Sherry Road at Aspen Drive Sherry Road at Brookwood Drive Shunpike Road at Kimball Avenue Shunpike Road at Williston Road Simpson Court at O'Brien Drive Simpson Court at Hinesburg Road Slade Street at Allen Road East Slade Street at Chipman Street Songbird Road at Spear Street Songbird Road at Dorset Street South Beach Road at Bartlett Bay Road SBHS north loop exit onto Dorset Street SBHS south loop exit onto Dorset Street South Jefferson Road at Spear Street South Pointe Drive at Spear Street Stonehedge Drive at Cedar Glen Drive Suburban Square at White Street Sugar Tree Lane at Kennedy Drive Sunset Ave at Hinesburg Road Tabor Place at Holbrook Road Tanglewood Drive at Laurel Hill Drive Tanglewood Drive at Baldwin Avenue Technology Park Way at Community Drive Tilley Drive at Hinesburg Road Twin Oaks North at Twin Oaks Terrace Twin Oaks Terrace at West Twin Oaks Terrace Twin Oaks Terrace at Timber Lane Two Brothers Drive at O'Brien Farm Road West Twin Oaks Terrace at Kennedy Drive Vale Drive at Nowland Farm Road Valley Ridge Road at Patchen Road Van Sicklen Road at Hinesburg Road Victoria Drive at Williston Road Victory Drive at Williston Road Wealthy Avenue at Baldwin Avenue White Place at Shelburne Road Whiteface Street at Marcy Street Woodbine Street at Elsom Parkway Woodcrest Drive at Hinesburg Road Worth Street at Imperial Drive White Street (Eastbound) at Airport Parkway White Street (Westbound) at Airport Parkway White Street (Westbound) at Airport Drive Woodthrush Circle at Songbird Road Winesap Lane at Braeburn Street Windswept Lane at Dorset Street Winter Lane at Fox Run Lane Winter Lane at Rye Circle Wright Court at Hinesburg Road 575 Dorset Street at Dorset Street 5 of 5 Dated this ______ day of April 2022. SOUTH BURLINGTON CITY COUNCIL _____________________________________ ___________________________________ Helen Riehle, Chair Tom Chittenden _____________________________________ ____________________________________ Meaghan Emery, Vice-Chair Matt Cota _____________________________________ Tim Barritt, Clerk 180 Market Street, South Burlington, Vermont 05403 | 802-846-4107 | www.southburlingtonvt.gov To: South Burlington City Council From: Jessie Baker, City Manager Date: April 15, 2022 Re: Bylaws for Committees Established by the South Burlington City Council The City has over hundred residents regularly particiating in Statutory and Policy Advising Committees of the City with hundreds of staff hours going into supproting this work each year. In order to make these groups as effective as possible, aligned to the Council goals, and valuable volunteering experiences, we suggest impelmeting a set of “Bylaws for Committees Established by the South Burlington City Council.” Attached is a proposed DRAFT of these Bylaws. This is for discussion only. We welcome the Council’s feedback and would anticipate bringing another draft back to the Council for approval at a future meeting. Committee or Board Staff Liaison Type Affordable Housing Jessie Policy Advisory Bicycle & Pedestrian Ashley Policy Advisory Board of Civil Authority Donna Statutory Board of Abatement Donna Statutory City Charter Jessie Policy Advisory Climate Action Plan Task Force Paul Task Force Development Review Board Marla Statutory Common Area for Dogs Holly Policy Advisory Economic Development Jessie Policy Advisory Energy Ilona Policy Advisory Housing Trust Fund Jessie Policy Advisory Library Board of Trustees Jennifer Statutory Natural Resource & Conservation Ashley Policy Advisory Pension Advisory Andrew Policy Advisory Planning Commission Paul Statutory Public Art Ilona Policy Advisory Recreation & Park Holly Policy Advisory Sextons Donna Statutory 180 Market Street, South Burlington, Vermont 05403 | 802-846-4107 | www.southburlingtonvt.gov Bylaws for Committees Established by the South Burlington City Council Adopted: XX, XX, 2022 ****DRAFT**** The City Council, under its Charter authority in § 13-307, shall convene bodies they see as “in the best interests of the city” and appoint members to such public bodies. Serving on a South Burlington board or committee is an excellent way to get involved in the public process, shape the future policies of the City, and connect with your neighbors. These volunteer positions offer many opportunities to provide your expertise as an engaged community member and help make important community decisions. Structure of Public Bodies Statutory Committees: There are some boards, committees, and commissions that are established by state statue or our municipal charter. These include: •Board of Abatement •Board of Civil Authority •Development Review Board •Library Board of Trustees •Planning Commission Policy Advisory Committees: There are a variety of other policy committees that are established by the City Council and serve as policy advisors to the Council and, at times, the Planning Commission. Each has been established via a resolution of the City Council that outlines the specific charge of the body. These include: Affordable Housing Bicycle & Pedestrian City Charter Common Area for Dogs Economic Development Energy Housing Trust Fund Natural Resources & Conservation Pension Advisory Public Art Recreation & Parks Sextons Subcommittees and Task Forces: From time to time the Council will establish task oriented public bodies to undertake a time-limited project. Such groups are also subject to the provisions outlined below for Policy Advisory Committees. Currently this includes: Climate Action Task Force Section 1: Annual Workplans for Policy Advising Committees, Subcommittees, and Task Forces Policy Advising Committees, Subcommittees, and Task Forces are advisory to the City Council and function at their direction. As noted above, the charges are established by resolution. In order to best align the intentions and work of the Committees to the Council goals, annual workplans are developed. Between April and July of each year, the Committees, City’s Leadership Team, and City Council work to develop a set of “Fiscal Year Policy Priorities and Strategies.” 180 Market Street, South Burlington, Vermont 05403 | 802-846-4107 | www.southburlingtonvt.gov Committees proposed annual priorities to the Staff and Council Liaison. These are integrated into the full set of priorities considered by the Council. They Council adopts a set of Policy Priorities and Strategies in July that outlines the vision for the community, the policy directions, the implementation strategies of the staff, and the associated work of the committees. Once adopted by the Council, the Committees will follow this workplan for the fiscal year and participate in quarterly reporting to the Council on their deliverables. Section 2: Qualifications and Appointment of Members The Council appoints members to serve for a specific term or length of time. These vary from a number of months to four years. Members may apply to be reappointed at the end of their term. The resolutions of each public body outline if there is a specific expertise sought for the body. Residency in South Burlington is required. In order to include diverse viewpoints in policy conversations, residents 15 years of age and older are encouraged to apply and serve on policy advisory committees. To serve on statutory committees, one must be 18 years of age or older. Individuals wishing to be appointed shall complete an application as established by the City. Interviews with the Council, Staff Liaison, and Committee Chair may be requested. All voting members of a group must be appointed by the City Council at a warned Council meeting. Appointments shall be made by July 1 annually or as vacancies occur. A term begins at the first meeting in July and is for a set number of months or years. Interested community members are encouraged to attend meetings prior to applying. A member may be removed by a majority vote of the City Council at a warned City Council meeting except as provided for under State Law. A member may resign from a public body at any time. Written notice of this resignation must be provided to the Staff Liaison, Council Liaison, and City Manager. Section 3: Officers, Elections and Responsibilities Annually at the first meeting after July 1, each public body shall elect officers including a Chair, Vice Chair, and Clerk from the appointed members. Should an officer resign, the members shall elect a new officer as soon as possible at a regularly scheduled meeting. Elected officers shall immediately assume their positions at the conclusion of elections. The roles are defined as follows: •Chair – The Chair is responsible for working with the staff liaisons to prepare an agenda for each meeting, assuring a quorum will be present at each meeting, setting an annual workplan in conjunction with the Council liaison, and presiding over each meeting. •Vice Chair – The Vice Chair shall act as Chair in their absence and shall become Acting Chair should the Chair resign. •Clerk – The Clerk shall assure that minutes are taken at each meeting and shared with the staff liaison for public posting and shall, in the absence of the Chair and Vice-Chair, serve as or appoint an Acting Chair. 180 Market Street, South Burlington, Vermont 05403 | 802-846-4107 | www.southburlingtonvt.gov Public body members shall •Make every effort to attend regularly scheduled meetings or notify the Chair and Staff Liaison if an absence is required •Be prepared for each meeting •Participate in the discussion •Render a vote on each item, unless a conflict of interest exists (yea, nay, abstain)? •Adhere to the City’s Conflict of Interest and Ethics Policy •Adhere to the Vermont Open Meeting Law requirements •Adhere to any Rules of Procedure established by the public body •Assume good intentions on the part of their colleagues, be respectful of all voices, and welcoming of new perspectives Staff Liaisons shall •Be appointed to each Statutory Committee, Policy Advisory Committee, and Task Force established by the Council •Not vote as part of the public body unless specifically appointed with that ability •Serve as a subject matter expert to the group •Actively participate in conversations and be prepared for meetings •Assist the chair in developing the agendas and annual workplan for the body Council Liaisons shall •Be appointed to each Policy Advisory Committee and Task Force established by the Council o The only Statutory Committee supported by a Council Liaison is the Planning Commission for which the Council Chair will always serve as the Council Liaison •Not vote as part of the public body unless specifically appointed with that ability •Work with the Staff Liaison and Chair to guide the body’s work to ensure it is aligned with the Council policy goals and aligned to the annual Policy Priorities & Strategies •Support the Chair in bringing items of the Committee to the Council •The Council Liaisons are not expected to attend every public meeting. However, to the extent they do, they are tasked with speaking on behalf of the Council and providing direction in accordance with Council approved direction. Section 4: Applicable Laws and Policies All meetings are subject to Vermont’s Open Meeting Laws, the City Conflict of Interest and Ethics policy, Vermont’s Public Records laws, all other relevant laws of the State of Vermont, and the City Resolutions establishing each public body. Section 5: Meeting Schedule Regular Meetings: The body shall select one day and time per month (or every other month) as a regular meeting date. Committees shall not meet on the standing meeting times of the City Council. All meetings shall be ADA accessible. All regular meetings shall occur on City property. The Chair shall work with the Staff Liaison to ensure that meetings are properly noticed and on the City calendar. Special Meetings: The body may decide to hold a special meeting with twenty-four hours’ notice. The Chair may schedule the meeting in coordination with the Council and Staff Liaisons. Special meetings must be scheduled in a manner that would reasonably allow all regular members to attend and must be noticed according to Vermont Open Meeting Law. 180 Market Street, South Burlington, Vermont 05403 | 802-846-4107 | www.southburlingtonvt.gov This guidance does not negate the opportunity to do site visits or property tours with required notices. However, no public meetings shall take place at private homes. Section 6: Meeting Agendas and Minutes Agendas for each meeting will be noticed in advance and in compliance with Vermont Open Meeting law. All agendas shall start with the following agenda items: •Call to Order •Approval of the agenda •Public Comment The Chair, Staff Liaison and Council Liaison must finalize the agenda by noon on the Thursday before the week of the scheduled meeting. This allows the City to properly notice the agenda on Friday. The Secretary must provide the draft minutes back to the Staff Liaison within 5 days after a scheduled meeting for posting on the City’s website. Section 7: Conducting Meetings Meetings shall be conducted in accordance with Vermont Open Meeting Law and the practices of the City Council. A quorum is defined as 50% of the total number of seats plus 1. A quorum is needed to hold any meeting. If such number is not present, the only action that can be taken is to adjourn. Motions must be made in the affirmative and be seconded in order to move to a vote. All members shall assume good intentions of their colleagues and should actively work to include all voices in the conversations. Section 8: Member Conduct In addition to adhering to the City’s “Conflict of Interest and Ethics Policy for Elected and Appointed Officials” members must conduct themselves at all times in ways that hold the community’s trust, ensure that all voices are respected and heard, and exhibit actions intended to be in the best interest of South Burlington. Any Committee member has a right to express personal views and opinions pursuant to our Constitutional guarantees of freedom of speech. An individual member is free to voice a position, oral or written, on any issue as long as it is made clear that the member is not speaking as a representative of the City, or as a member of the Committee. If testimony or commentary is provided on behalf of the Committee this should be done through the Chair or Vice Chair (or their designee) following direction or a vote on a policy area from the full Committee. A committee may represent the view of the Council to individuals, agencies, and organizations, but otherwise may not advocate or lobby as the committee unless it is also the adopted view of the Council. 180 Market Street, South Burlington, Vermont 05403 | 802-846-4107 | www.southburlingtonvt.gov To: South Burlington City Council From: Jessie Baker, City Manager Date: April 15, 2022 Re: FY23 Policy Priorities and Strategies (PP&S) Planning In a council-manager form of government, staff must implement the City Council’s policies and priorities. With the initiation of this effort in the fall of 2021, the Council adopted a set of Policy Priorities and Strategies and the Leadership Team has reported on them through the year. I recommend that we continue the process of annually working together to ensure that we are all making clear and intentional decisions about the policy priorities of the City and the implementation strategies we will use to achieve this vision with the goal of producing a fiscal year city-wide workplan for the Council, staff, and Committees. The FY23 Policy Priorities and Strategies are likely to have a heavy focus on the Comprehensive Plan update – to be approved in early 2024. We are considering how we can best leverage the FY23 PP&S process to help kick-off this city-wide work and reaffirmed commitment to the direction of the City in the 2016 Comprehensive Plan. And, obviously, what comes out of that process will ultimately significantly impact future fiscal year’s PP&Ss. Roles and Responsibilities 180 Market Street, South Burlington, Vermont 05403 | 802-846-4107 | www.southburlingtonvt.gov FY22 Policy Priorities and Strategies The FY22 Policy Priorities and Strategies are available here and are aligned to the City's 2016 Comprehensive Plan’s guiding principles (or policy statements) for the community. Here and into the Future, South Burlington is... •Affordable and Community Strong - Creating a robust sense of place and opportunity for our residents and visitors. •Walkable - Bicycle and pedestrian friendly with safe transportation infrastructure. •Green & Clean - Emphasizing sustainability for long-term viability of a clean and green South Burlington •Opportunity Oriented - Being a supportive and engaged member of the larger regional and statewide community. Proposed Process and Timeline There are almost unlimited ways municipal government (elected official and professional staff) can positively impact community. Therefore, with these policy priorities in place, it’s imperative that we think strategically about how best to implement these and how we allocate our finite resources to those ends. To that end, we will maintain the format of a shared workplan as follows: Role of Council "This is the vision for our community" Policy Area Description Related Policy Statement Source Role of City Manager and Leadership Team "This is how we are accomplishing this vision." Implementation Strategy Description Responsible Teams Timeline Role of City Committee "This is how our resident committees can inform policy and help implement policy." Committee Action I recommend the following timeline. Date Task Responsible Party April 18, 2022 Council reviews and possibly adopts process including the request of Committees to participate Council & Jessie April – May Staff Liaisons work with Committees to review progress made on FY22 Policy Priorities & Strategies and make recommendations for FY23 shared work. Staff Liaisons & Committees 180 Market Street, South Burlington, Vermont 05403 | 802-846-4107 | www.southburlingtonvt.gov Date Task Responsible Party The FY22 report out will also serve, in part, as the Annual Report submittals. May Leadership Team builds the FY23 Policy Priorities & Strategies Recommendations. Jessie & Leadership Team June (June 11th or 18th?) Council & Leadership Team Retreat to review and develop policy priorities and strategies for FY23. Agenda for the day to include: •Welcome and overview – Jessie •Representation of the community we serve –Jessie •Area review by policy – Leadership Team •Brainstorming exercise – All •Prioritization exercise – Council •Wrap up and Gratitude – Jessie Council & Leadership Team July 5, 2022 FY23 Policy Priorities and Strategies approved by Council Jessie & Council Starting in September Quarterly updates on Priorities to Council Jessie & Leadership Team April 2023 Process starts again July 2023 FY24 Policy Priorities and Strategies are approved by Council 180 Market St South Burlington, VT 05403 802-846-4105 April 18, 2022 The following 2022 first, second and third class liquor licenses, outside consumption and entertainment permits were approved by the South Burlington Liquor Control Board after review by the City tax, fire and police departments: NAME DESCRIPTION Eco Bean and Greens (NEW) First Class Restaurant/Bar License Higher Ground First Class & Third Class Restaurant/Bar License and Entertainment License Parkway Diner (Renewal) First Class & Third Class Restaurant/Bar License and Outside Consumption Permit SOUTH BURLINGTON LIQUOR CONTROL BOARD Helen Riehle Meagan Emery Tom Chittenden Tim Barritt Matt Cota