HomeMy WebLinkAboutAgenda - City Council - 03/21/2022AGENDA
SOUTH BURLINGTON CITY COUNCIL South Burlington City Hall 180 Market Street SOUTH BURLINGTON, VERMONT
Participation Options In Person: 180 Market Street - Auditorium - Main Floor Assistive Listening Service Devices Available upon request: Reach out to staff or committee members before meeting begins Electronically:https://www.gotomeet.me/SouthBurlingtonVT/city-council-meeting03-21-2022 You can also dial in using your phone. +1 (571) 317-3122 Access Code: 653-560-365
Regular Session 6:30 P.M. Monday, March 21, 2022
1.Pledge of Allegiance (6:30 PM)
2.Instructions on exiting building in case of emergency and review of technology options –Jessie Baker, City Manager (6:31 – 6:32 PM)
3.Agenda Review: Additions, deletions or changes in order of agenda items (6:33 – 6:34 PM)
4.Comments and questions from the public not related to the agenda (6:35 – 6:45 PM)
5.Announcements and City Manager’s Report (6:45 – 6:55 PM)
6.Consent Agenda: (6:55 – 7:00 PM)
A.*** Consider and Sign DisbursementsB.*** February FinancialsC.*** Approve amended License and Stormwater Agreement with City of Burlington forStormwater improvements on Airport Drive
7.***Consider a Resolution Condemning the Invasion of Ukraine – Tim Barritt, Councilor (7:00–7:15 PM)
8.Opportunity for Councilors and the public to share information and resources on Climate
Change (7:15 – 7:30 PM)
9.***Receive a recommendation on public engagement as we consider allocating American
Rescue Plan Act (ARPA) funds – Andrew Bolduc, Deputy City Manager (7:30 – 8:15 PM)
10.***Receive the FY22 Policy Priorities and Strategies - Report #2 – Jessie Baker, City
Manager (8:15 – 8:30 PM)
11.***Convene as the South Burlington Liquor Control Commission to consider the following:
Catering By Dale, Outside Consumption Permit; Dave’s Cosmic Subs, First Class License; Champlain Farms – Exxon, Second Class License; Delta Hotels (Duke’s Public House), First
Class, Second Class & Third Class Restaurant/Bar, License and Outside Consumption Permit; Farmers & Foragers, First Class & Third Class Commercial Caterer License; Pauline’s Café & Restaurant, First Class & Third Class Restaurant/Bar License; Shaw’s
Beer & Wine, Second Class License; Sugarsnap, LLC, First Class & Third Class Restaurant/Bar License; Target Store #T-3306, Second Class License; Vermont National Country Club, Two (2) First Class License(s) & Second Class License and Third Class License - (8:30 – 8:40 PM) 12. Reports from Councilors on Committee assignments - (8:40 – 8:50 PM) 13. Other Business - (8:50 – 9:00 PM) 14. Consider entering executive session for the purposes of: (9:00 – 9:30 PM)
A. Discussing the appeal of the Burton Corporation/Higher Ground Act 250 at the Environmental Court B. Discussing pending litigation
1. Adjourn (9:30 PM) Respectfully Submitted:
Jessie Baker City Manager
*** Attachments Included
Champlain Water District
Check/Voucher Register - Check Report by Fund
From 3/22/2022 Through 3/22/2022
Check Date Check Number Vendor Name Invoice Description Check Amount Invoice Number
3/22/2022 4380 Champlain Water District - Retail Month End Invoices 57,766.76 SBWD-383
3/22/2022 4381 Engineers Construction Inc.Grandview Drive Water Break 4,978.45 4530
3/22/2022 4382 Richard Lew Refund Overpayment - Account 5568 63.37 5568-REFUND
3/22/2022 4383 Office Essentials of Vermont Copy Paper 244.95 38544
3/22/2022 4384 South Burlington Sewer Department Sewer Billings - February 2022 220,323.52 SEWERBILLINGS-022822
3/22/2022 4385 South Burlington Stormwater Department Stormwater Fees - February 2022 153,573.58 STORMWATER-022822
3/22/2022 4386 Ti-Sales, Inc.New Meter - Chipotle 436.78 INV0140804
3/22/2022 4387 USPS Replenish Postage Meter 9,000.00 REPLENISHMETER-0322
Total 70 - South Burlington Water
Department
446,387.41
Report Total 446,387.41
70 - South Burlington Water Department
SOUTH BURLINGTON CITY COUNCIL
Page: 1
City of South Burlington General Ledger
Expenditure Report - GENERAL FUND
Current Year Period 8 Feb
% Budget Unencumbered FY-21/22 MTD
Account Budget Expenditures Expended Balance Pd 8 Feb
GENERAL GOVERNMENT EXP.
CITY COUNCIL $136,690.00 $72,873.19 53.31% $63,816.81 $0.00
ADMINISTRATIVE INSURANCE $5,660,585.96 $2,965,911.45 52.40% $2,694,674.51 $698,047.72
CITY MANAGER $450,292.08 $326,401.45 72.49% $123,890.63 $36,590.87
LEGAL/ACCOUNTING ACTUARY $319,463.83 $180,299.99 56.44% $139,163.84 $21,890.86
ADMINISTRATIVE SERVICES $1,130,930.19 $643,128.56 56.87% $487,801.63 $71,006.58
INFORMATION TECHNOLOGY $271,001.01 $172,324.14 63.59% $98,676.87 $18,907.79
CITY CLERK $261,237.66 $161,004.14 61.63% $100,233.52 $21,884.28
ASSESSING/TAX/FINANCE $303,082.50 $215,032.01 70.95% $88,050.49 $24,076.53
PLANNING/DESIGN REVIEW $402,954.07 $266,464.04 66.13% $136,490.03 $34,288.19
OPERATING TRANSFERS OUT $784,940.00 $629,940.00 80.25% $155,000.00 $0.00
Total GENERAL GOVERNMENT EXP. $9,721,177.30 $5,633,378.97 57.95% $4,087,798.33 $926,692.82
PUBLIC SAFETY
FIRE DEPARTMENT $3,389,789.16 $2,305,698.16 68.02% $1,084,091.00 $225,967.77
ELECTRICAL INSPECTIONS $1,450.00 $0.00 0.00% $1,450.00 $0.00
AMBULANCE $202,900.00 $71,058.79 35.02% $131,841.21 $14,159.21
POLICE DEPARTMENT $5,273,261.62 $3,233,258.89 61.31% $2,040,002.73 $360,660.69
OPERATING TRANSFERS OUT $872,000.00 $861,506.04 98.80% $10,493.96 -$203.66
Total PUBLIC SAFETY $9,739,400.78 $6,471,521.88 66.45% $3,267,878.90 $600,584.01
STREETS & HIGHWAYS
HIGHWAY DEPARTMENT $3,221,317.45 $1,984,088.20 61.59% $1,237,229.25 $247,205.31
Total STREETS & HIGHWAYS $3,221,317.45 $1,984,088.20 61.59% $1,237,229.25 $247,205.31
CULTURE AND RECREATION
RECREATION ADMINISTRATION $362,721.68 $193,283.79 53.29% $169,437.89 $19,181.02
PROGRAMS $23,000.00 $4,649.90 20.22% $18,350.10 $128.49
RED ROCKS PARK $11,000.25 $9,302.72 84.57% $1,697.53 $37.87
FACILITIES $76,400.00 $13,425.69 17.57% $62,974.31 $609.28
SENIOR PROGRAMS $32,500.00 $12,970.10 39.91% $19,529.90 $1,677.71
SPECIAL ACTIVITIES $137,100.00 $36,628.00 26.72% $100,472.00 $2,555.01
PUBLIC LIBRARY $814,254.67 $454,960.12 55.87% $359,294.55 $63,550.05
CAPITAL/PARK MAINTENANCE $312,503.02 $197,143.05 63.09% $115,359.97 $23,038.48
Total CULTURE AND RECREATION $1,798,879.62 $944,459.85 52.50% $854,419.77 $110,867.01
OTHER ENTITIES
OTHER OPERATING ENTITIES $763,543.49 $597,581.56 78.26% $165,961.93 $0.00
Total OTHER ENTITIES $763,543.49 $597,581.56 78.26% $165,961.93 $0.00
CURRENT PRINCIPAL BONDS $1,020,386.32 $625,021.00 61.25% $395,365.32 $0.00
CURRENT INTEREST BONDS $480,971.59 $160,496.74 33.37% $320,474.85 $0.00
Total GENERAL FUND $26,745,676.55 $16,416,548.20 61.38% $10,329,128.35 $1,885,349.15
City of South Burlington General Ledger
Expenditure Report - ENTERPRISE FUND/W.P.C.
Current Year Period 8 Feb
% Budget Unencumbered FY-21/22 MTD
Account Budget Expenditures Expended Balance Pd 8 Feb
W/POLLUTION CONTROL EXPS.
Salaries-Permanent $597,791.71 $406,102.88 67.93% $191,688.83 $44,378.42
Payment to Highway-wages $280,454.00 $280,454.00 100.00% $0.00 $274,285.83
Leave Time Turn-In $7,976.39 $0.00 0.00% $7,976.39 $0.00
Salaries-Overtime $50,000.00 $52,159.50 104.32% -$2,159.50 $5,620.30
Payment to Sick Bank Fund $6,250.00 $6,250.00 100.00% $0.00 $6,250.00
Payroll Svc & Testing to $1,825.00 $1,825.00 100.00% $0.00 $1,825.00
PAFO Certification $11,400.00 $7,045.05 61.80% $4,354.95 $7,045.05
Sick Bank Payouts $10,000.00 $0.00 0.00% $10,000.00 $0.00
FICA/Medicare $51,803.36 $36,456.98 70.38% $15,346.38 $3,992.77
Payment to Highway-FICA/M $21,454.73 $21,454.73 100.00% $0.00 $21,454.73
Nontaxable Fringe Ben. $4,800.00 $300.00 6.25% $4,500.00 $300.00
Vision Plan $973.59 $455.10 46.74% $518.49 $56.75
Disability Income $2,009.01 $2,364.05 117.67% -$355.04 $0.00
Long Term Disability Insu $3,831.84 $0.00 0.00% $3,831.84 $0.00
Group Health Insurance $183,863.39 $36,164.52 19.67% $147,698.87 $3,448.81
Group Life Insurance $1,643.25 $676.85 41.19% $966.40 $0.00
Group Dental Insurance $9,126.27 $3,939.76 43.17% $5,186.51 $492.47
Pension $71,337.26 $41,991.21 58.86% $29,346.05 $0.00
ICMA Match $22,851.77 $14,323.50 62.68% $8,528.27 $1,711.56
Pension Note Payment $39,075.00 $39,075.00 100.00% $0.00 $39,075.00
Office Supplies $2,000.00 $1,578.49 78.92% $421.51 $578.72
Plant Supplies $100,000.00 $71,537.58 71.54% $28,462.42 $2,938.07
Polymer $75,000.00 $73,922.25 98.56% $1,077.75 $0.00
Sewer Line Maint/Supplies $30,000.00 $108,214.89 360.72% -$78,214.89 $695.00
Pumping Station Supplies $25,000.00 $19,631.93 78.53% $5,368.07 $1,384.13
Laboratory Supplies $11,500.00 $9,028.32 78.51% $2,471.68 $1,727.69
Caustic Soda and Lime $110,000.00 $58,214.71 52.92% $51,785.29 $12,117.45
Alum $125,000.00 $137,325.80 109.86% -$12,325.80 $18,333.39
Water-Airport-B/B-Pump $1,400.00 $1,017.36 72.67% $382.64 $32.40
Generator Preventive Main $8,000.00 $1,977.84 24.72% $6,022.16 $0.00
Clothing Supplies $3,750.00 $1,345.35 35.88% $2,404.65 $488.50
Truck Parts $7,500.00 $10,091.73 134.56% -$2,591.73 $835.29
Gas - Diesel Fuel - Oil $11,000.00 $11,056.70 100.52% -$56.70 $1,451.02
Fuel - Airport Parkway $55,000.00 $33,391.26 60.71% $21,608.74 $8,107.99
Fuel - Bartlett Bay $6,000.00 $3,508.57 58.48% $2,491.43 $1,728.36
Telephone and Alarms $6,500.00 $4,553.52 70.05% $1,946.48 $446.63
Memberships/Dues $4,000.00 $995.00 24.88% $3,005.00 $0.00
Discharge Permits $15,000.00 $4,764.93 31.77% $10,235.07 $14.93
Workers Comp Insurance $37,101.47 $29,444.92 79.36% $7,656.55 $9,076.06
Property Insurance $60,640.99 $46,788.33 77.16% $13,852.66 $17,159.87
Unemployment Insurance $820.00 $0.00 0.00% $820.00 $0.00
Safety $5,000.00 $7,695.31 153.91% -$2,695.31 $235.00
Billing Payment to CWD $66,135.00 $33,067.50 50.00% $33,067.50 $0.00
Soil/Sludge Management $120,000.00 $94,205.81 78.50% $25,794.19 $14,305.90
Landfill Fees $2,000.00 $0.00 0.00% $2,000.00 $0.00
HVAC Maintenance $17,500.00 $27,084.72 154.77% -$9,584.72 $0.00
Auditing $6,214.00 $6,214.00 100.00% $0.00 $6,214.00
Engineering/Consulting $17,500.00 $24,817.01 141.81% -$7,317.01 $0.00
Landfill Engineering $15,000.00 $13,208.79 88.06% $1,791.21 $0.00
PMT TO STORMWATER-GIS $1,500.00 $0.00 0.00% $1,500.00 $0.00
Administrative Services $150,336.00 $150,336.00 100.00% $0.00 $150,336.00
Burlington Sewer Lines $0.00 $1,018.77 100.00% -$1,018.77 $0.00
Travel & Training $6,000.00 $3,788.38 63.14% $2,211.62 $500.00
Utilities-Pumping Station $85,000.00 $57,634.79 67.81% $27,365.21 $9,746.13
Utilities--L/Fill Station $1,500.00 $824.03 54.94% $675.97 $824.03
Electric-Airport Parkway $190,000.00 $125,444.91 66.02% $64,555.09 $15,785.49
Electric-Bartlett Bay $120,000.00 $99,233.71 82.69% $20,766.29 $25,958.02
Replacement-Vehicles $40,000.00 $39,345.82 98.36% $654.18 $0.00
Building Improvements $5,000.00 $3,317.13 66.34% $1,682.87 $0.00
Pumps Replacements $50,000.00 $47,237.60 94.48% $2,762.40 $15,156.48
Pump Repairs $40,000.00 $38,061.41 95.15% $1,938.59 $26,942.11
Sewer blockage Removal $50,000.00 $33,254.78 66.51% $16,745.22 $0.00
PMT to SW for Hadley Loan $73,000.00 $73,648.00 100.89% -$648.00 $0.00
Bartlett Bay Upgrades $400,000.00 $93,158.03 23.29% $306,841.97 $0.00
Loan for Hadley Sewer $173,235.58 $111,786.68 64.53% $61,448.90 $0.00
Loan for Airport Parkway $965,647.23 $0.00 0.00% $965,647.23 $0.00
Capital Improvements-CIP $260,000.00 $213,649.93 82.17% $46,350.07 $76,260.92
Total W/POLLUTION CONTROL EXPS. $4,934,246.84 $2,877,460.72 58.32%$2,056,786.12 $829,016.27
City of South Burlington General Ledger
Expenditure Report - STORM WATER UTILITIES
Current Year Period 8 Feb
% Budget Unencumbered FY-21/22 MTD
Account Budget Expenditures Expended Balance Pd 8 Feb
S/WATER UTILITIES EXPS
Salaries-Permanent $535,755.79 $314,410.94 58.69% $221,344.85 $31,368.12
Payment to Highway-Wages $78,215.00 $78,215.00 100.00% $0.00 $78,215.00
Salaries-Overtime $23,000.00 $14,294.45 62.15% $8,705.55 $2,385.12
Payment to Sick Bank Fund $6,250.00 $6,250.00 100.00% $0.00 $6,250.00
Payroll Svc & Testing to $1,825.00 $1,825.00 100.00% $0.00 $1,825.00
FICA/Medicare $42,744.82 $26,467.59 61.92% $16,277.23 $2,865.48
Nontaxable Fringe Benefit $4,200.00 $300.00 7.14% $3,900.00 $300.00
Vision Plan $711.61 $249.84 35.11% $461.77 $31.23
Disability Income Insuran $5,566.44 $2,281.45 40.99% $3,284.99 $0.00
Group Health Insurance $144,151.53 $41,253.46 28.62% $102,898.07 $12,367.37
Health Insurance FICA $1,119.96 $0.00 0.00% $1,119.96 $0.00
Group Life Insurance $1,417.89 $692.50 48.84% $725.39 $0.00
Group Dental Insurance $6,630.42 $2,422.76 36.54% $4,207.66 $314.14
Pension $77,649.74 $0.00 0.00% $77,649.74 $0.00
ICMA Match $26,603.23 $14,016.50 52.69% $12,586.73 $1,593.76
Pension Note Payment $26,910.00 $26,910.00 100.00% $0.00 $26,910.00
Office Supplies $1,000.00 $995.33 99.53% $4.67 $128.90
Small Equipment/Tools $2,500.00 $1,577.25 63.09% $922.75 37.98
Uniforms/Supplies $6,000.00 $2,732.14 45.54% $3,267.86 $326.19
Gasoline $2,500.00 $1,052.97 42.12% $1,447.03 $186.23
Oil $300.00 $86.66 28.89% $213.34 $0.00
Diesel Fuel $4,000.00 $2,903.15 72.58% $1,096.85 $147.61
Permit Requirement-Educat $8,500.00 $6,000.00 70.59% $2,500.00 $0.00
Telephone $2,000.00 $1,158.17 57.91% $841.83 $153.63
Postage $50.00 $44.61 89.22% $5.39 $1.88
Membership/Dues $300.00 $168.00 56.00% $132.00 $0.00
Discharge Permits Renewal $18,000.00 $15,454.40 85.86% $2,545.60 $0.00
Workers Comp Insurance $23,921.76 $18,985.07 79.36% $4,936.69 $5,851.93
Property Insurance $14,023.76 $10,820.27 77.16% $3,203.49 $3,968.39
Unemployment Insurance $820.00 $0.00 0.00% $820.00 $0.00
GIS-Fees/Software $50,000.00 $27,150.58 54.30% $22,849.42 $10,607.39
Sediment & Depris Disposa $500.00 $0.00 0.00% $500.00 $0.00
Water Quality Monitoring $30,000.00 $3,138.42 10.46% $26,861.58 $2,445.12
Building/Grounds Maint $250.00 $0.00 0.00% $250.00 $0.00
Vehicle Maintenance $5,500.00 $8,954.37 162.81% -$3,454.37 $1.91
Storm System Maint Materi $55,000.00 $13,276.09 24.14% $41,723.91 $17.50
Printing $100.00 $30.00 30.00% $70.00 $0.00
Legal Services $5,000.00 $4,604.75 92.10% $395.25 $0.00
To GF-Audit and Actuary $3,555.00 $3,555.00 100.00% $0.00 $3,555.00
Engineering-Watershed $60,000.00 $3,253.75 5.42% $56,746.25 $0.00
Billing Payment CWD $66,135.00 $33,067.50 50.00% $33,067.50 $0.00
Office Equipment Maintena $2,000.00 $1,311.37 65.57% $688.63 $154.24
Equipment Rental $500.00 $0.00 0.00% $500.00 $0.00
Administrative Services $134,392.00 $134,392.00 100.00% $0.00 $134,392.00
Conference/Training Expen $4,000.00 $924.38 23.11% $3,075.62 $0.00
S/W Bldg Utilities $3,000.00 $1,855.29 61.84% $1,144.71 $492.52
Stormwater Pumps Electric $300.00 $43.03 14.34% $256.97 $0.00
Vehicles/Equipment $200,000.00 $39,222.25 19.61% $160,777.75 $0.00
Stormwater Capital Projec $4,303,957.00 $3,276,418.73 76.13% $1,027,538.27 $434,272.35
Office Furniture/Equipmen $2,500.00 $1,360.70 54.43% $1,139.30 $890.00
Flow Restoration Plan Ana $7,500.00 $0.00 0.00% $7,500.00 $0.00
FICA Payment to Highway $18,773.00 $18,773.00 100.00% $0.00 $18,773.00
Total S/WATER UTILITIES EXPS 6019628.95 $4,162,898.72 69.16% $1,856,730.23 $780,528.99
City of South Burlington General Ledger
Revenue Report - GENERAL FUND
Current Year Period 8 Feb
Estimated Received % Budget Uncollected FY-21/22 MTD
Account Revenue To Date Received Balance Pd 8 Feb
TAX REVENUE
TAX REVENUE $17,693,404.56 -$13,910,926.57 78.62% $3,782,477.99 -$1,576,699.07
LOCAL OPTION TAXES $3,800,000.00 -$2,787,864.40 73.36% $1,012,135.60 -$1,135,450.44
Total TAX REVENUE $21,493,404.56 -$16,698,790.97 77.69% $4,794,613.59 -$2,712,149.51
INTEREST/PENALTY ON TAX $357,300.00 -$199,943.85 $0.56 $157,356.15 $0.00
Other Health Services $0.00 -$162,247.54 100.00% -$162,247.54 -$13,021.60
CITY MANAGER $517,632.00 -$653,551.93 126.26% -$135,919.93 -$353,993.83
CITY CLERK $312,000.00 -$235,869.15 75.60% $76,130.85 -$28,477.45
PLANNING $353,100.00 -$289,153.12 81.89% $63,946.88 -$16,806.95
FIRE DEPARTMENT $440,700.00 -$196,127.22 44.50% $244,572.78 -$8,290.99
ELECTRICAL INSPECTION $70,000.00 -$23,895.74 34.14% $46,104.26 -$5,215.00
AMBULANCE $910,000.00 -$507,478.81 55.77% $402,521.19 -$50,615.73
POLICE DEPARTMENT $452,375.00 -$234,455.10 51.83% $217,919.90 -$10,214.32
HIGHWAY DEPARTMENT $1,550,386.00 -$963,256.73 62.13% $587,129.27 -$415,442.28
Total RECREATION $244,100.00 -$96,228.57 $0.39 $147,871.43 -$10,671.00
COMMUNITY LIBRARY $44,679.00 -$4,672.66 10.46% $40,006.34 -$485.45
Total GENERAL FUND $26,745,676.56 -$20,265,671.39 75.77% $6,480,005.17 -$3,625,384.11
City of South Burlington General Ledger
Revenue Report - ENTERPRISE FUND/W.P.C.
Current Year Period 8 Feb
Estimated Received % Budget Uncollected FY-21/22 MTD
Account Revenue To Date Received Balance Pd 8 Feb
Grant-FEMA Reimbursement $0.00 -$124,669.08 100.00% -$124,669.08 $0.00
CHARGES FOR SERVICES
W.P.C. User Fees $3,900,000.00 -$2,457,295.78 63.01% $1,442,704.22 -$220,323.52
W.P.C. Truck Charges $20,000.00 -$1,375.00 6.88% $18,625.00 $0.00
Connection Fees $200,000.00 -$368,640.06 184.32% -$168,640.06 -$3,172.93
Enviromental Impact $0.00 -$6,477.00 100.00% -$6,477.00 $0.00
Total CHARGES FOR SERVICES $4,120,000.00 -$2,833,787.84 68.78% $1,286,212.16 -$223,496.45
BOND AND LOAN PROCEEDS
Colchester A/P Pkwy Pmt $742,310.00 $0.00 0.00% $742,310.00 $0.00
Total BOND AND LOAN PROCEEDS $742,310.00 $0.00 0.00% $742,310.00 $0.00
MISCELLANEOUS
Miscellaneous Rev.-W.P.C. $11,434.00 -$9,338.40 81.67% $2,095.60 $0.00
Total MISCELLANEOUS $11,434.00 -$9,338.40 81.67% $2,095.60 $0.00
Total ENTERPRISE FUND/W.P.C. $4,873,744.00 -$2,967,795.32 60.89% $1,905,948.68 -$223,496.45
City of South Burlington General Ledger
Revenue Report - STORM WATER UTILITIES
Current Year Period 8 Feb
Estimated Received % Budget Uncollected FY-21/22 MTD
Account Revenue To Date Received Balance Pd 8 Feb
S/WATER UTILITIES REVENUE
Intergovernmental Revenue $2,920,000.00 -$357,310.63 12.24% $2,562,689.37 $53,251.00
S/W User Fees - Water Bil $2,528,629.00 -$1,533,468.44 60.64% $995,160.56 -$153,573.58
Payment from GF re: GIS $38,000.00 -$18,000.00 47.37% $20,000.00 $0.00
Pmts from other towns $60,000.00 -$19,640.41 32.73% $40,359.59 $0.00
Stormwater Miscellaneous $0.00 -$1,315,448.85 100.00% -$1,315,448.85 -$1,247,197.85
Hadley Sewer Proj-Sewer f $73,000.00 -$73,648.00 100.89% -$648.00 $0.00
Reserve Transfer In $400,000.00 $0.00 0.00% $400,000.00 $0.00
Total STORM WATER UTILITIES $6,019,629.00 -$3,317,516.33 55.11% $2,702,112.67 -$1,347,520.43
Memo
To: South Burlington City Council
From: Christine Gingras, Stormwater Project Manager
CC: Jessie Baker, City Manager
Tom DiPietro, Director of Public Works
Date: March 14, 2022
Re: Amended Agreements for Airport Drive Infiltration System Maintenance Agreement
and Airport Drive Infiltration System License Agreement
The City has been awarded a $365,200 SFY 2021 Environmental Mitigation Grant offered by
the Vermont Agency of Transportation (VTrans) to design and construct stormwater
stormwater treatment on Airport Drive. This stormwater treatment system was originally
identified in the Potash Brook Flow Restoration Plan. The project includes two underground
infiltration systems. Infiltration system #1, located at the corner of Airport Drive and Airport
Road, will treat runoff from 0.614 impervious acres. Infiltration system #2, located farther north
on Airport Drive, will treat runoff from 0.825 impervious acres. The combined system will
provide treatment for 1.44 acres of impervious surface. Stormwater runoff from this area
currently flows untreated into Potash Brook.
Both Infiltration system #1 and Infiltration system #2 will be located on unimproved parcels of
land owned by the Burlington International Airport. In order to construct and maintain the
stormwater systems, the City has drafted a Stormwater System Agreement which designates
the City as the party responsible for design and construction related costs. Additionally, the
City has drafted a License Agreement which designates the City as being the party
responsible for maintenance of the system once completed.
In June of 2021, the South Burlington City Council and Burlington City Council approved a
license agreement and a stormwater system agreement for infiltration system #1 described
above. Since those agreements were signed last year, an additional drainage study was
conducted and infiltration system #2 was added to the site plan. The updated site plan
requires improvements on a total of five parcels on Airport Drive. The attached license
agreement and stormwater systems agreement are amendments and restatements of June
2021 agreements.
I am requesting that council take a formal vote on this matter and approve the attached
Stormwater System Agreement and License Agreement. If you have any questions, please
contact me at (802) 658-7961 Ext. 6111 or cgingras@southburlingtonvt.gov.
LICENSE AGREEMENT Airport Drive/Airport Road Stormwater Treatment System
By and between City of Burlington
and City of South Burlington
This License Agreement made this ____ day of ___________, 2022, by and between the City of Burlington, a Vermont municipality in the County of Chittenden and State of Vermont (“Burlington”); and the City of South Burlington, a Vermont municipality in the County of Chittenden and State of Vermont (“South Burlington”). WHEREAS, this agreement is an amendment and restatement of a June 2021 license agreement between Burlington and South Burlington with respect to a portion of the Premises (defined below), which will be terminated and of no further force or effect. WHEREAS, Burlington owns and operates the Burlington International Airport which owns, controls and maintains parcels of land formerly known as 1079 Airport Drive, 1083 Airport Drive, 1085 Airport Drive, 1151 Airport Drive, and 1153 Airport Drive in South Burlington, Vermont (“Premises”); and WHEREAS, South Burlington desires to license a portion of Burlington’s property for the purpose of accessing and maintaining a stormwater treatment system pursuant to the Potash Brook Flow Restoration Plan dated October 1, 2016; and
WHEREAS, Burlington supports the proposed stormwater treatment system improvements on the Premises and desires to provide a license to South Burlington for the construction, operation, maintenance, repair and
replacement of said stormwater treatment system. NOW, THEREFORE, Burlington and South Burlington agree as follows: 1) PREMISES. As defined above, the Premises are five unimproved parcels of land comprising approximately 1 acre, located westerly of Airport Drive and northerly of Airport Road, as shown on the plan attached hereto as “Exhibit A.”
2) TERM and LICENSE. This License Agreement shall have a twenty-five (25) year term, commencing
__________, 2022 and end December 31, 2047, and shall be binding upon the transferees of any interest assigned, conveyed, or otherwise transferred from either party. Thereafter, this License Agreement shall be renewed automatically for up to four (4) successive five-year terms unless terminated by mutual written agreement of the parties. 3) CONSIDERATION AND LICENSE FEE. South Burlington shall pay the sum of one dollar ($1.00) and other valuable consideration for the license term, receipt and sufficiency of which is hereby acknowledged. 4) USE. The Premises shall be used by South Burlington for municipal stormwater management and treatment purposes to allow the City to access, operate, maintain, improve, upgrade, repair and replace all stormwater-related improvements (“Stormwater Improvements”). South Burlington acknowledges that Burlington shall have an unlimited right-of-way access to and across the Premises, provided it shall not interfere with South Burlington’s use of the Premises.
5) CONDITION OF PREMISES. South Burlington has inspected the Premises and accepts them in “As Is” condition. Any and all improvements to the Premises whether developed by South Burlington or
Page 2 of 6
Burlington shall revert to Burlington at the expiration or termination of the Term without further compensation to South Burlington.
6) OPERATION AND MAINTENANCE. Except for damage to the Stormwater Improvements by Burlington, all upkeep and maintenance costs of the Stormwater Improvements shall be the sole responsibility of South Burlington. South Burlington shall have the right to access, operate, maintain, improve, upgrade, repair and replace all stormwater-related improvements on the Premises. Except for maintenance repair or replacement that arises from South Burlington’s negligent or willful misconduct, South Burlington shall not be responsible for maintaining, regular clearing, mowing, repairing or replacing any vegetation, landscaping, retaining walls or building-related structures, trees, bushes or any specific elements not related to the Stormwater Improvements. 7) PERMITS. South Burlington is responsible for paying the costs of obtaining and/or complying with all
permits or other forms of governmental approval which are necessary in connection with the construction and use of the Premises. Burlington shall be a co-applicant on any permits for any improvements, and South Burlington shall provide Burlington with copies of all city and state permits and close out
documents as necessary. 8) COMPLIANCE. South Burlington shall conform and comply with all applicable municipal, county,
state and federal ordinances, laws, rules and regulations in using the Premises and will not use the Premises so as to create any nuisance or in such manner as may tend to increase the rates of any insurance on the Premises, except as authorized in this License. 9) ASSIGNMENT AND SUBLETTING. South Burlington shall not assign this License or sublet the whole, or any part without the prior written consent of Burlington which shall be given or withheld in
Burlington’s sole discretion.
10) LIENS. South Burlington shall be responsible for the satisfaction or payment of any liens for any provider of work, labor, material or services claiming by, through or under it. To the extent provided by law, South Burlington shall also indemnify, hold harmless and defend Burlington against any such liens, including legal fees. Such liens shall be discharged by South Burlington within thirty (30) days
after notice by Burlington of filing thereof by bonding, payment or otherwise, or, in default thereof, Burlington may cause any such liens to be removed of record by payment or bond or otherwise, as Burlington may elect, and South Burlington shall reimburse Burlington for all reasonable costs and
expenses, including reasonable attorneys’ fees in connection with the removal of any such liens. 11) BURLINGTON ACCESS. Burlington reserves the right to fully use and enjoy the Premises and the
land surrounding the Premises in any manner that will not prevent or interfere with the exercise by South Burlington of the License herein granted including the right to cross and recross the Premises, provided however, that such use shall permit South Burlington to maintain, repair, or replace the Stormwater Improvements on the Premises. Any damage to the Stormwater Improvements by Burlington during the Term shall be restored as near as reasonably practicable to its prior condition at Burlington’s own cost and within a reasonable time. 12) SIGNS. South Burlington shall comply with all local and state sign ordinances concerning the erection of signs on the Premises.
13) DEFAULT. Material breach of any of the foregoing conditions or provisions shall entitle Burlington to terminate this License at any time during the Term thereof by providing written notice to South Burlington. Such notice of termination will be effective immediately, and the License shall
Page 3 of 6
immediately terminate, unless the breach cited by Burlington is cured by South Burlington to the reasonable satisfaction of Burlington within ten (10) business days after the date of said written notice
of Burlington’s intent to terminate, or unless otherwise agreed to by Burlington. 14) INSURANCE. South Burlington shall, at its own cost and expense, obtain and maintain in continuous effect a policy, or policies, of commercial general liability insurance with limits of not less than two million dollars ($2,000,000.00) combined single limit, including coverage for bodily injury and property damage, contractual liability and for property of others in South Burlington’s care, custody and control, to include fire, legal liability, commercial automobile liability insurance with limits of not less than two million dollars ($2,000,000) per occurrence, including operation of owned, non-owned and hired vehicles; and, coverage for workers compensation in accordance with State or Federal statutes. South Burlington shall be responsible for carrying property insurance on its own personal property as well as any improvements or betterments to the Premises. Should any of the described
policies be cancelled before the expiration date thereof, notice will be delivered in accordance with the policy provisions. South Burlington shall submit, at the time of signing this License, proof of all of the above referenced insurance coverages, which certificates shall name Burlington as an additional
insured. South Burlington may achieve the required limits and coverage through a combination of primary and excess or umbrella liability insurance, provided such primary and excess or umbrella insurance policies result in the same or great coverage as the coverages identified above.
15) INDEMNIFICATION. To the extent provided by law, each party shall indemnify, defend, save, and hold harmless the other party, its officers, directors, council members, managers, agents, and employees from any and all liability, loss, damage, claims, causes of action, and expenses (including reasonable attorneys’ fees), caused or asserted to have been caused, directly or indirectly, in connection with the performance of this License Agreement, to the extent that such liability or damage is caused in whole or in part, by the indemnifying party’s negligence, misconduct, or breach of this License Agreement. The provisions of this section shall survive termination of the License Agreement as to acts or omissions occurring prior to the effective date of termination. 16) QUIET ENJOYMENT. Provided South Burlington is in compliance with this License, it shall peaceably use the Premises during the Term free from the lawful claims of any person. 17) NOTICES. All notices required under this License shall be written as provided below:
To Burlington:
Attn.:
To South Burlington: City of South Burlington 180 Market Street South Burlington, VT 05403 Office of the City Manager 18) SURVEY MONUMENTS. South Burlington agrees to protect all property monuments from being disturbed. In the event that any monuments are disturbed, South Burlington shall be responsible for all
expenses associated with replacement of the disturbed monuments by a Land Surveyor licensed to do business in the State of Vermont, and to coordinate all of the necessary work with Burlington.
Page 4 of 6
19) PERFORMANCE. The failure of either party to insist upon a strict performance of any of the terms,
conditions, and covenants herein shall not be deemed a waiver of any rights or remedies that that party may have and shall not be deemed a waiver of any subsequent breach or default in the terms, covenants, and conditions herein contained. 20) RELATIONSHIP OF PARTIES. Neither party will represent itself as an agent of the other.
21) LAWS. This License shall be governed by the laws of the State of Vermont. 22) SEVERABILITY. If any of the clauses set forth herein are determined by a court of law to be illegal or unenforceable, the severability of those clauses shall not constitute an avoidance of the entire License.
23) ENTIRE AGREEMENT. This License constitutes the entire agreement between the parties and supersedes any and all other agreements or understandings, written or oral. The Recitals hereto are incorporated herein.
Page 5 of 6
IN WITNESS WHEREOF, the parties hereto have executed this License Agreement as of the day and year first above written.
In the presence of: CITY OF BURLINGTON By: _____________________________ By: __________________________________ STATE OF VERMONT COUNTY OF _____________________, SS.
On this ____ day of _________, 2022, there personally appeared _____________ and duly authorized agent of the City of Burlington, known to me to be the person who executed the foregoing instrument, and acknowledged this instrument, by them signed, to be their free act and deed and the free
act and deed of the City of Burlington. Before me,_________________________
Notary Public My commission expires: ________ In the presence of: CITY OF SOUTH BURLINGTON By: ____________________________ By: ___________________________________ STATE OF VERMONT COUNTY OF CHITTENDEN, SS.
On this ____ day of _________, 2022, there personally appeared ________________________, ___________________________________and duly authorized agent of the City of South Burlington, known to me to be the person who executed the foregoing instrument, and he/she acknowledged this
instrument, by him/her signed, to be his/her free act and deed and the free act and deed of the City of South Burlington.
Before me,_________________________ Notary Public My commission expires: ________
Page 6 of 6
EXHIBIT A PREMISES
Page 1 of 4
STORMWATER SYSTEM AGREEMENT
This Stormwater System Agreement (“Agreement”) dated ______________ is entered into by
and between the City of South Burlington, a Vermont Municipal Corporation, acting by and
through its Department of Public Works Stormwater Division (the “City”), and the City of
Burlington, a Vermont Municipal Corporation, acting by and through the Burlington
International Airport, (the “Airport”). Each is referred to individually as a “Party” and
collectively as the “Parties.”
Recitals
WHEREAS, this Agreement is an amendment and restatement of the Parties’ Stormwater System
Agreement, last dated June 25, 2021, which upon the execution hereof shall be terminated and of
no further force or effect; and
WHEREAS, the Airport owns unimproved parcels of land located along Airport Drive, formerly
known as 1079 Airport Drive, 1083 Airport Drive, 1085 Airport Drive, 1151 Airport Drive, and
1153 Airport Drive in South Burlington, Vermont (collectively, the “Property”); and
WHEREAS, the Potash Brook Flow Restoration Plan (the “FRP”) dated October 1, 2016
contemplates stormwater treatment on this Property as the City implements stormwater best
management practices over a twenty-year timeframe in an effort to return Potash Brook to its
attainment condition; and
WHEREAS, the City and the Airport desire to move forward with two subsurface infiltration
systems as more particularly referenced in the plans entitled, “Conceptual Plans, City of South
Burlington Public Works, Proposed Improvement, South Burlington, County of Chittenden,
Airport Drive (Minor Arterial),” Sheets 1 through 9, Project No. South Burlington STP MM21(1),
prepared by Fuss & O’Neill, Inc., dated January 6, 2022, which are attached hereto as “Exhibit
A,” or as amended prior to final design (the “Project”) to further joint goals of best management
practices of stormwater entering Potash Brook and pursuant to the City’s Vermont Municipal
Separate Storm Sewer System (MS4) Permit, Number 3-9014 (7027-9014.A1RA1A1).
NOW, THEREFORE, in consideration of the foregoing and other good and valuable consideration,
and meaning and intending to be bound hereby, the City and Airport hereby covenant and agree
as follows:
1. The Parties shall work cooperatively on any federal, state, or local permitting, as co-
permittees as required, necessary for development of the Project. This cooperation may include,
but is not limited to, providing access for soil testing and wetland impact review, preparing,
supporting and executing transactional and conveyance documents and joint or coordinated
applications to the City’s zoning authorities, the District 4 Environmental Commission, the Army
Page 2 of 4
Corps of Engineers and other permitting or development review bodies, all consistent with the
terms of this Agreement.
2. The Parties shall meet together to define the design parameters and scope of the Project on
the site to include, but not limited to, location of the system and bioretention system, inflow and
outflow routes, access routes to the site, maintenance scheduling and other considerations as
necessary.
3. The City shall design the Project and pay all costs and expenses associated with the
Project’s design elements, as well as all costs and expenses associated with construction of the
Project.
4. The Airport shall bear its own costs in review of the design elements or construction
activities, and the City shall not be responsible for reimbursing the Airport for any staff time
generated as result of the Project.
5. Upon execution of this Agreement, the City may seek grant or funding opportunities to
cover design, construction and maintenance costs of the Project. The Airport agrees to reasonably
cooperate with the City, where applicable, with the City’s applications for grants or other funding,
such as, by executing application forms as the “landowner.”
6. The Parties shall coordinate to determine a construction sequence and schedule for the
Project within an anticipated construction area as further identified in Exhibit A to this Agreement.
The Airport agrees to provide any temporary access by the City or its designees necessary for
construction and completion of the Project.
7. Upon completion of the Project, the Parties shall enter into a twenty-five (25) year license
agreement, in substantially similar form as the draft attached hereto as “Exhibit B,” for the City’s
ongoing access and maintenance of the subsurface infiltration system and related infrastructure
(the “License”).
8. To the extent provided by law, the City shall be responsible for and indemnify the Airport
from any claims resulting or arising from the City’s negligence, willful misconduct, failure to abide
by permit conditions, or failure to comply with applicable law, and shall be responsible for paying
any fines or penalties which may be assessed against the City resulting from the City’s
performance of this Agreement. This provision shall survive termination of this Agreement.
9. To the extent provided by law, with regard to any claims for injury to or death of persons
(including employees and agents of the Parties) or damage to property which are caused by or are
claimed to have been caused by or arising from the maintenance, reinstallation, replacement,
relocation, or removal of the Project, each Party shall indemnify, defend, protect and save the other
harmless from all such claims when caused in whole or in part by the negligence or willful
misconduct of such Party, its employees, agents or contractors, except to the extent cause by the
Page 3 of 4
gross negligence or willful misconduct of the other Party, its employees, agents, invitees, agents,
or contractors.
10. The City and its designees/contractors shall maintain in effect general liability insurance
of a minimum of $2,000,000 per occurrence throughout the term of this Agreement naming the
Airport an additional insured for the Project.
11. This Agreement presumes that each Party will fully perform all of the conditions outlined
above. If, after an inspection is completed, it is determined that repairs and/or maintenance is
required, or if either Party asserts that the other is in breach of this Agreement for a failure to
comply with a stated condition(s), then the first party shall give written notice to the second party
of the breach with request for a written correction plan to be submitted within ten (10) business
days of the original notice date. The second party shall submit a plan that includes the necessary
work to be performed with a deadline for completion that takes unfavorable weather conditions
into account. A failure to complete the planned correction(s) as outlined, shall be considered a
default of the party’s obligations under this Agreement.
12. If the City determines that it is not feasible to develop the Project as contemplated herein,
it shall notify the Airport of such determination, and this Agreement shall terminate. This
Agreement shall otherwise be effective until the completion of the Project. Any amendments to
this Agreement must be in writing, signed by both Parties. This Agreement shall be binding upon
and inure to the benefit of the Parties hereto and their respective successors and assigns. The
Recitals in this Agreement are incorporated by reference.
Signature Page to Follow
Page 4 of 4
In the presence of: CITY OF BURLINGTON
By: ____________________________
By: ___________________________________
STATE OF VERMONT COUNTY OF _____________________, SS. On this ____ day of _________, 2022, there personally appeared _____________, and
duly authorized agent of the City of Burlington, known to me to be the person who executed the
foregoing instrument, and he acknowledged this instrument, by him signed, to be his free act and deed and the free act and deed of the City of Burlington. Before me,__________________________
Notary Public
My commission expires: _______
In the presence of: CITY OF SOUTH BURLINGTON
By: ____________________________ By: ___________________________________
STATE OF VERMONT COUNTY OF _____________________, SS. On this ____ day of _________, 2022, there personally appeared
___________________________, ___________________________________and duly
authorized agent of the City of South Burlington, known to me to be the person who executed the foregoing instrument, and he/she acknowledged this instrument, by him/her signed, to be his/her free act and deed and the free act and deed of the City of South Burlington.
Before me,_________________________
Notary Public My commission expires: _____
Resolution #2022-7
RESOLUTION CONDEMNING THE INVASION OF UKRAINE
WHEREAS, Vladimir Putin commanded the Russian military to invade the sovereign
democracy of Ukraine on February 24, 2022, and
WHEREAS, this invasion was accompanied by missile attacks on civilian targets; and
WHEREAS, over 3 million Ukraine inhabitants have been forced from their homes to flee to
Poland and other neighboring countries as refugees; and
WHEREAS, the Russian military is systematically destroying Ukrainian infrastructure and
peoples' homes; and
WHEREAS, the United States and its allies have joined together in severe economic sanctions
against Russia, be it
NOW THEREFORE BE IT RESOLVED, that the City Council of South Burlington strongly
condemns the invasion of Ukraine and stands in solidarity with the people of Ukraine, and
BE IT FURTHER RESOLVED, that the City Council of South Burlington stands in solidarity with
the city, town, and village leaders of Ukraine fighting to project their people and their democracy, and
BE IT FURTHER RESOLVED, that the City Council demands complete troop withdrawal of
Russian forces, compensation for all damages and adjudication of war crimes committed.
Dated at South Burlington, Vermont this ___ day of March, 2022.
______________________ ______________________
Helen Riehle, Chair Meaghan Emery, Vice Chair
______________________ _______________________
Tim Barritt, Clerk Thomas Chittenden
_______________________
Matt Cota
MEMORANDUM
TO: South Burlington City Council
FROM: Andrew Bolduc, Deputy City Manager
DATE: March 21, 2022 City Council Meeting
RE: South Burlington American Rescue Plan Act (ARPA) Funds – Community Outreach
______________________________________________________________________________
Background
The American Rescue Plan Act (ARPA) included a total of $360 billion in pandemic-related aid for
state and local governments. Vermont received more than $1.25 billion with $200 million allocated
directly to Vermont’s cities, towns, and villages. The legislature and the governor will determine
how the $1.05 billion is allocated. The City of South Burlington received a total allocation of
$5,656,533.00. Under the Act, these funds must be allocated by December 31, 2024 and expended
by December 31, 2026.
As a reminder, to date, Council has allocated the following:
ARPA allocations
FY 22 Refunding 3 City staff (100%) $257,872.28
FY 23 Refunding 3 City staff (80%) $213,518.25
Ambulance $310,000.00
Dispatch consoles $225,000.00
FF staff $50,000.00
FF PPE $48,000.00
Permitting software $50,000.00
Microsoft 365 $39,000.00
Market St. Winter Event $32,000.00
FY 24 Refunding 3 City staff (60%) $165,743.54
FY 25 Refunding 3 City staff (40%) $114,363.04
FY 26 Refunding 3 City staff (20%) $59,182.87
Affordable Housing $1,000,000
Allocated Total $2,564,679.00
Unallocated $3,089,853.02
At the February 22, 2022 regular City Council meeting, Council discussed a few key value
statements and other big picture priorities in allocating the remainder of these one-time ARPA
funds. While considering the number of ideas/initiatives already contemplated through earlier
discussions with the City’s Leadership Team, Council identified the following priorities:
• Maximizing Community Impact – “Biggest bang for our buck”
• Affordability – At least $1m for affordable housing
• Green & Clean – Fund further City Green & Clean/Climate Action Plan initiatives
• Community Outreach – “What great ideas have we not thought of?”
Next Steps – Community Outreach
Under the Treasury’s Final ARPA rule, there is a requirement for community engagement prior to
the use of these funds. Around the country and in Vermont, municipalities have done this to various
degrees from dedicated selectboard or council forums to ARPA advisory committees. The state’s
largest recipient of ARPA funds, the City of Burlington ($27m), recently completed a robust
community outreach process. The results of those efforts were recently summarized in the
Burlington ARPA Public Engagement Report which can be found here: https://ctycms.com/vt-
church-street/docs/arpa-survey_public-engagement-report_final.pdf These public engagement
methods primarily included the wide distribution of a community survey that received almost 4,000
responses.
The end of the last summer, Council and the City Leadership Team met to build-out FY22 Policy
Priorities and Strategies. Identified as key priorities were: engagement with residents to provide
input on robust community; exploring models to better engage residents; and, examine how to
increase participation in city discussions. The City’s outreach for ARPA is a unique opportunity to
align these goals and, with an eye towards outreach for near-future Comprehensive Plan updates,
further explore how the city can better, and more equitably, receive community input.
For Council Discussion - Schedule
In order to meet Council goals of robust community engagement and equitable public outreach
please consider the schedule below which includes both a community-wide survey but also four
“listening sessions” to be held in diverse venues and central locations in the City’s four main
neighborhoods.
April-May Staff develops multi-lingual community survey
within established categories that align with
council identified goals such as: affordability;
green & clean; maximize impacts; community
resilience; CIP/Infrastructure needs
May 16 Council mtg. to review and approve final
survey
May 19 - August Survey live on City website
May 19 - August Four Community Listening Sessions in four
main neighborhoods throughout the City: City
Center; Gateway; Lakeshore; Ridgeline
September 6 Staff final report on survey and Listening
Session responses
September 19 Council decision on FY 23; FY 24 allocations
Description Creating a robust sense of place and opportunity for our residents and visitors.
Implementation Strategy Description Responsible
Leader(s)
LDR Updates:
*Explore rezoning the land around the airport
*Continue revisions to City Center Form Based Code and associated Official Map updates
to support successful development of the downtown
Paul *Airport Area ReZoning Task Force meeting regularly; have held first of two outreach
meetings are considering possible options
*Planning Commission has warned a public hearing for 4.12 on an amendment to the
Official Map for connections to I‐89 Ped/Ped Bridge
Start planning for (identify funding, project timeline, and connection to Comp Plan
update) the develop a Park Master Plan to assess neighborhoods for unique features and
determine how best to ensure equity of amenities like: accessibility, open space, park
space, walkability, e‐bikes, etc.
*Focus on evaluating City trail connectivity [link to Walkable and Clean & Green]
Ashley, Holly * Incorporating budget item for a consultant to initiate a Park Master Plan (FY23?).
* Working on updating trail mapping to confirm locations of existing networks.
* Continued work on the Hubbard project that will provide additional connectivity for
residents, as well as make it a more welcoming space for all. * Work
to incorporate accessibility language into promotion of Community Hike events.
Plan for Recreation Center future (new facility, existing spaces, etc.)? Holly, Ilona * Planned to hold Council discussion in February; delayed in order to hold other related
discussions, will revisit in April.
***Engage/invite residents to provide input on what a robust community means to them
*Exploring a model(s) to engage residents ‐ including potentially a permanent Town
Meeting Day Survey to track longitudinal data or RDD‐type survey with benchmarking
*Assess progress toward achieving a community identity
*Examine how to increase participation in city discussions
*Increase ways to foster invitations to diverse populations to help our City
Coralee and
all
*Library working with school ESL coordinator on Family Dinners with interpreters for
several languages. Staff will have time to engage participants.
*Library goal setting to include focus on outreach to residents from other countries,
Veterans, middle and high school students, city departments towards engagement.
*Continue researching options for collecting input from community, using various methods.
(To build on what we have learned from our work with Vince Bolduc's Town Meeting Day
Survey, the pilot Consensus program, etc.)
*Library meeting with Dr. Childs re best options for serving youth.
*Library working with residents to offer book group in Italian and Tech Help in French.
***Continue to strengthen community identity and commitment to communications
*Refine and enhance a strategy for outward communications (checklists, structures,
types, branding, etc)
*Develop comprehensive communications policy
*Provide training to staff and committees
*Update City's website for clear resident communication
*Provide resources for our non‐English speaking population
Coralee * Building communications resources for training and support for staff.
* Website has translation option (via Google) for non‐English speaking population.
* Exploring options for non‐English speaking resources (phone lines, identify staff who
speak multiple languages)
* Researching options for digital media to be viewed in other languages, as well as being
ADA compliant.
* Library Foundation grant to improve web site accessibility.
Develop a policy on when the City assumes ownership for privately developed parks,
open spaces, and roads (rec paths and sidewalks), and ensure maintenance resources are
developed
Paul, Holly,
Jessie, Tom
*Such policy exists to a certain extent in the LDRs/P&Z regs
*Connection to maintenance will be a priority over the next year as discussed during the
Budget presentation.
*DPW, P&Z, and Legal staff met on 3/8/22 to discuss a process for City acceptance of
infrastructure. Additional meetings to follow.
SBPD will continue to be a progressive leader in the evolution of police use of force and
de‐escalation principals as we adopt, train, and implement the 2021 legislation on Use of
Force
Shawn *Revised and issued the use of force policy in accordance with the legislative mandates.
*Trained all officers on the policy and in subsequent scenario based training.
*Our response tempo has changed related to persons suffering from suicidal ideation.
Support Art in City Center PAC/Ilona * Appointed City Curator for Public Gallery
* Three shows mounted to date; Committee in process to review fourth
* Preparing for spring/summer dedication of Gooses and Season's Out of Time.
*Public sign up for Library Art Wall and display cabinets on web page. Building up displays
through summer.
Participate in the Airport Sound Committee and ensure noise mitigation funds are
available to the community
Jessie, Paul *No Committee Meetings have been held during this period.
*Information from Airport shared via City News
Promote the expansion of Dog Park offerings both on publicly‐owned lands and with new
development proposals
Holly, Paul *Holly is working with CCAD to set priorities to include this concept
*Working with developers of Hill Side to provide Dog Park recommendations
City of South Burlington
FY22 Policy Priorities & Strategies ‐ Report #2
Adopted by Council 11/15/21
*Provide quality public safety, infrastructure, health, wellness, and recreation services
*Take into account the quality of life of residents, employees, and visitors in the development of City policies, plans, projects, and regulations
Updates in red text
*Establish vibrant streetscapes, civic spaces, public art and public facilities in the Central District and City Center.
Update #2 (March 2022)
Affordable and Community Strong
Must Do
*Be affordable, with housing for people of all incomes, lifestyles, and stages of life
*Be a recognized leader in public education offerings and outcomes
*Ensure transparent and accessible government.
"This is how we are accomplishing this vision."
Role of City Manager and Leadership Team
*Keep unique features, and maintain or enhance the quality of life of existing neighborhoods
*Actively plan for public spaces throughout the City, including public open spaces and public art, such that these spaces can be utilized daily and also for special community‐oriented events.
Description Creating a robust sense of place and opportunity for our residents and visitors.
Implementation Strategy Description Responsible
Leader(s)
*Provide quality public safety, infrastructure, health, wellness, and recreation services
*Take into account the quality of life of residents, employees, and visitors in the development of City policies, plans, projects, and regulations
*Establish vibrant streetscapes, civic spaces, public art and public facilities in the Central District and City Center.
Update #2 (March 2022)
Affordable and Community Strong
*Be affordable, with housing for people of all incomes, lifestyles, and stages of life
*Be a recognized leader in public education offerings and outcomes
*Ensure transparent and accessible government.
"This is how we are accomplishing this vision."
Role of City Manager and Leadership Team
*Keep unique features, and maintain or enhance the quality of life of existing neighborhoods
*Actively plan for public spaces throughout the City, including public open spaces and public art, such that these spaces can be utilized daily and also for special community‐oriented events.
Complete project to put land records online Donna *Working to find a company which can post the land records but require someone to sign in
to view index and images
Support Trustees in completing Library Strategic Plan Jennifer *Board committee established to review info from first phase of planning.
Modernize rules and regulations on dogs and common spaces for dogs Colin, Holly,
Tom, Shawn,
Ashley
*The Committee has a very nice set of draft rules/regs that they worked for a while on pre‐
pandemic
*Staff has suggested to them that they focus on formalizing these rules in Q1 & Q2 2022
Conduct a cultural assessment (artist/arts inventory) in preparation for a future potential
cultural plan (ARPA?)
PAC/Ilona * Community Development Intern will be working on Inventory with the Committee.
Build art into public spaces throughout South Burlington PAC/Ilona * Call to Artists close to being issued by Committee.
*Big Picture youth to paint a mural in the Young Adult section.
*City is acting as Fiscal Sponsor for VCF grant for public art funding
Plan for a Fall 2022 Literary Streetfest on Market Street Jennifer *Library event in Sept to tie in with Green Mt Book Fest. Will make space available during
WinterFest.
Continue focus on developing City Center and successfully administering the TIF district
*Gain approval of a Substantial Change request
*TIF 5 year audit
Ilona *Substantial Change request approved by VEPC
* Anticipate 5 Year Audit status update from State Auditor in April.
Plan for effective use of ARPA funding
*Infrastructure (including IT)
*Affordable Housing
*Economic development and business support
Andrew *ARPA funds built into the FY23 budget
*Council 2/22 discussion; public process discussion 3/21 for 2022 spring/summer
community engagement initiatives
Complete LDR Amendment process:
*Extend inclusionary zoning city‐wide
*Zoning District amendments to align with Comprehensive Plan
Paul *Adopted by Council Feb 2022.
Strengthen relationship with the School Board and develop a coordinated budget and
priorities for the City as a whole.
Jessie *Continued to hold monthly meetings with shared agendas.
*Partnering on Charter Committee and offered to support Superintendent search with new
School Board leadership
*Exploring shared demographer.
Increase and coordinate Recreation & Parks and Library programming to provide
opportunities for community engagement
Holly,
Jennifer
*Library and Senior Center staff met to brainstorm; planning monthly visits to share
services. Library and Rec meeting to plan for a possible new delivery van to be shared.
Complete a city‐wide assessment and update to city addresses to be compliant with state
required E9‐1‐1 system
Marla No progress yet
SBPD will continue to be a leader in recognizing bias in policing and establishing
meaningful relationships with the immigrant community. This work includes education
for staff and leveraging the partnership formed with our cultural brokers.
Shawn *The organization has been host to Dr. Avila's fair and impartial policing training.
*Evaluating the 2020 traffic stop data report released by Dr. Seguino.
Complete Szymanski Park Improvements Holly, Tom *Holly and Adam Cate working on initial pieces of repaving site contract
*Spoke with Advantage Tennis in late February. They will call in April to Schedule
South Village Field: Determine future use and work with developer on construction. Holly, Tom *Holly to pull together a staff level meeting in April now that there is a new DPW Director.
Hubbard Natural Area: Complete design phase and prepare bid documents Ashley, Tom *Design work has been on hold until a Phase 1B Archaeology Study can be completed this
spring. This study will determine layout of proposed elements.
Red Rocks: Complete permitting for park improvements Ashley, Tom *Re‐assessed trail maintenance work on adjacent wetlands and wetland buffers. Team is
finalizing plans and looking to submit for permitting.
*Stormwater mitigation concerns have been resolved.
Committee
Interest
Core Services
Description
Implementation Strategy Description Responsible
Leader(s)
Be nimble in supporting future of U Mall.
*Consider additional commercial uses
*Consider campus housing
*Explore restoring unused impervious areas to natural state for stormawater
mitigation and community garden for local food production
Jessie, Ilona *Effective 3/7/22 Eastern Real Estate has purchased the U Mall property.
*Eastern Real Estate attended the South Burlington Business Association
meeting on 3/16
*Staff will continue to work with the new owners on the future of the
parcel
Dorset Street Signals:
*Complete hardware project planning and bidding
*Consider how to make Dorset more walkable
Tom *Plans will be bid in the late spring, construction in fall 22/spring 23
*Community discussion will be needed on the appropriate blend of ped
xing protection (protected, leading, concurrent) and mainline vehicular
thoroughput
Develop plan to provide dispatch services to partner communities Shawn *$750K received from Congressmen Welch through the Federal Omnibus
bill
*Additional funding and potential State funding may advance the CCPSA
Develop metrics for fiscal and economic development: do we have a tax base
goal? What do we need to be financially sustainable? How do we support GL
growth that enables this?
Jessie, Ilona * EC continues to discuss data
Continue to represent the City on regional and state‐wide boards: VLCT, CCRPC,
Clerks' Association, VT Bar Association, Green Mountain Water & Environment
Association (GMWEA), Vermont Chapter of the Institute of Transportation
Engineers (VTITE), and VT Clean Water Advisory Committee (CWAC)
All *Donna‐ now a member at large for the New England Clerks Assn.
*Library staff on Humanities Council VT Reads committee
*Manager Board President of VLCT
Assess the City's Industrial‐Commercial Zoning districts: What uses MUST be away
from housing? Should we reserve land for those purposes only while making
other "business parks" eligible for a wider range of mixed uses?
Paul Not yet begun
Participate in the region's Building Homes Together campaign
(http://www.ecosproject.com/building‐homes‐together) with a focus on financing
tools, link to transportation, and food/gardening resources
Jessie, Paul *Jessie and several Councilors signed on to initiative
*P&Z staff continuing to work on streamlining of permits and enhanced
data tracking
*Council considering allocating $1M of ARPA to incentivize affordable
housing
Maintain presence on the Champlain Valley Conservation Partnership to support
regional conservation and stewardship goals.
Ashley * Coordinated meetings from January ‐ March 2022.
* Partnership adopted a new logo.
* Partnership is working on a series of engagement events for the year;
and also are hoping to coordinate a roundtable discussion with regional
land trusts.
Pending
Community or
Committee
interest
Consider ballot item on Commercial Cannabis Jessie *Not on the TMD ballot
*Economic Development Committee will explore for August or November
Participate in State‐wide Code Review conversations and adjust local ordinances
as needed
Terry *Working with State Elevator Board to reduce false calls from elevator
emergency call buttons.
*Looking for ADA compliant guard/shield installation for these buttons.
Offer City‐owned spaces to community for use with a focus on events in City
Center
Coralee,
Holly,
Jennifer
The public spaces at 180 Market Street are available to rent/reserve.
Current information is on the City website at
https://www.southburlingtonvt.gov/how_do_i/reserve_a_room/index.ph
p
*Senior Center has had five weekend rentals between Feb and March;
baby showers, bridal showers, birthdays and HOA meetings
City of South Burlington
FY22 Policy Priorities & Strategies ‐ Report #2
Adopted by Council 11/15/21
Updates in red text
Core Service
Being a supportive and engaged member of the larger regional and statewide community.
Must Do
"This is how we are accomplishing this vision."
Role of City Manager and Leadership Team
*Prioritize development that occurs within the community into the higher intensity areas identified within this Plan
*Support a diverse and vibrant economy built on quality jobs, employment centers and a supportive educational and research system; support markets for local agricultural
and food products.
Update #2 (March 2022)
Opportunity Oriented
Description
*Climate Change Resolution
Implementation Strategy Description Responsible
Leader(s)
Continue to reduce our phosphorus discharges into Lake Champlain;
work with DEC on a possible P‐Credit Program as we are achieving
great results that others could benefit from with our P reduction
Tom *DPW's 1/3/22 presentation to Council demonstrated the ways in
which the City is excelling at P reduction
*** Develop the City's Climate Action Plan (including a specific
Transportation Implementation Plan and Governance
Implementation Plan) [Transportation Plan link to Walkable]
Paul *Climate Action Plan Task Force underway, meeting semi‐
monthly. Have completed background review and first draft of
the Buildings/Thermal Sector. Have received initial analysis of
targets needed by major sector
Support reduction in fossil fuel use in South Burlington by looking at
viable alternative fuel options for City fleet
*Research capacity of new technology and weigh against cost of new
investment for future budget consideration
*Expand use of electric hand held equipment and investigate the
replacement of gas‐powered equipment/fleet with
electric/renewable equivalents
*Integrate into relevant sections of the Climate Action Plan
*By leveraging the Cloud, reduce onsite hardware to result in lower
energy consumption
Tom, Paul,
Chiefs, Lou
*Large‐scale EV fleet equipment remains high cost and lacks
demonstrated reliability ‐ this will continue to be monitored
*DPW has EV handheld tools and will continue to work
w/vendors
*FY 23 approved budget includes the purchase of two hybrid
patrol cruisers
Prepare for an Chloride TMDL by instituting winter maintenance best
practices and working with the private sector on their SOPs. Perhaps
a Stormwater Credit can be created for private sector Cl‐ reductions
Tom, Paul *DPW's 1/3/22 presentation to Council demonstrated the ways in
which the City has done a lot in recent years to reduce winter salt
application.
*DPW has continued to track salt usage and set application rates
that balance public safety with potential Cl problems.
Improve management/maintenance of City‐owned open spaces
*Pursue acquisition/conservation of properties based on Council
directions and priorities
*Develop a policy to evaluate a parcel's use (access or not)
*Review and update current Open Space Fund parameters
*Create City Open Space Management Plans
*Develop funding strategy for maintenance management and open
space plan
*Recommend process for funding ongoing maintenance and
management
*Ensure all documentation is centrally maintained
Jessie, Ashley,
Tom, Paul
* The NRCC continued drafting the City's first Open Space Plan.
They are looking at potential grant funding to support a facilitator
to guide them through this work.
* Staff prepared memo on the importance of long‐term
stewardship and why it should be considered in conjunction with
the purchase of land for conservation purposes.
* The UVM NR206 group completed it's project focused on
collating documents related to the City's purchase/ownership of
conservation land.
*Staff is presenting the Red Rocks Management Plan update on
March 24th at a Joint Committee Meeting (NRCC & Rec & Parks).
* Continued working with VLT on Wheeler Conservation
Easement.
* maintenance levels are directly correlated w/funding levels,
staff could happily discuss what is needed for each new
considered purchase/use of new land
City of South Burlington
Must Do
Emphasizing sustainability for long‐term viability of a clean and green South
"This is how we are accomplishing this vision."
Role of City Manager and Leadership Team
FY22 Policy Priorities & Strategies ‐ Report #2
Adopted by Council 11/15/21
Update #2 (March 2022)
Green & Clean
*Promote conservation of identified important natural areas, open spaces, aquatic resources, air quality, arable land and other agricultural resources,
historic sites and structures, and recreational assets
*Reduce energy consumption city‐wide and increase renewable energy production where appropriate.
Updates in red text
Description
*Climate Change Resolution
Implementation Strategy Description Responsible
Leader(s)
Emphasizing sustainability for long‐term viability of a clean and green South
"This is how we are accomplishing this vision."
Role of City Manager and Leadership Team Update #2 (March 2022)
Green & Clean
*Promote conservation of identified important natural areas, open spaces, aquatic resources, air quality, arable land and other agricultural resources,
historic sites and structures, and recreational assets
*Reduce energy consumption city‐wide and increase renewable energy production where appropriate.
Complete Auclair conservation plan Paul *Working with VT Land Trust on MOU with the City on shared
understanding, expectations. Closing on transfer of parcels from
current owner to VLT anticipated Winter 2022
Continue to collect, monitor and analyze energy data for City
facilities
*Post reports to the website
Lou *Ongoing
Review and consider updates to Tree Ordinance Tom *DPW Director and Arborist will review changes to state tree
laws since January 2017 and identify any needed updates.
Review and consider changes to the City's Emerald Ash Borer Plan Tom *DPW is moving forward with the EAB plan as funding allows in
FY22 and FY23.
LDR Updates:
*Update regulations to include requirements for increasing energy
efficiency for all development (highest already in the State) to
potentially include solar generation requirement for new
development
Paul *Requirement for solar ready zone for commercial buildings
adopted by Council Feb 2022
*Staff examining rooftop solar options
*CAP Task Force examining disconnect from fossil fuels for new
development
Complete LDR Amendment process:
*Conservation PUDs and Environmental Protection Standards
*LDR Amendments to facilitate accessory dwelling units, solar ready
roofs and solar gain, accessory structures, and other minor
amendments
*Zoning District amendments to align with Comprehensive Plan
Paul *Adopted by Council Feb 2022
New LDR Amendment Round
*To support redevelopment and infill in built up areas including TDRs
and PUDs
Paul *Planning Commission amendment to create a "General PUD"
applicable to urban infill areas (and other areas where TND &
Conservation PUD do not apply) 3/24
*PC to begin review of density / TDRs in March & April 2022
Update All‐Hazard Mitigation Plan Terry, Paul *Community self‐assessment report completed Fall 2021
Achieve LEED Certification for 180 Market Street Ilona, Lou, Tom *Ongoing from a paperwork standpoint
Core
Services
Description
Implementation Strategy Description Responsible
Leader(s)
Williston Road Streetscape: Complete design and initiate ROW
acquisition
Ilona, Tom * Geotech stormwater complete, also coordinated with Signal
project at Dorset Street.
Complete 8 to 10 projects prioritized in Penny for Paths as a step to
tie together network for accessibility for all
Tom, Ashley *Construction agreement for implementation of a new
crosswalk at Kennedy Dr/Twin Oaks.
* Striping of the three new crosswalks across Hinesburg Road,
between Kennedy Drive and Williston Road, will happen this
spring.
* Kicked off the design of three new crosswalks across Williston
Road (at 30% design).
* Entering ROW for the Dorset Street Shared Use Path project.
* Held public forum on the concepts for the Spear Street
Bike/Ped Improvement project. Incorporated feedback, and
identified conceptual layout for path. * Hubbard park Shared
Use Path connection on hold pending results of spring
archaeology work.
Improve connections between maintenance costs and capital
(public and private) investments
*Assess maintenance standards and commitment to level of service
*Reflect these decisions in maintenance budgets
*2022 ‐ Focus on line striping budget and timeline
*Continue to diversify the maintenance fleet (smaller more nimble
fleet pieces) to meet changing transportation designs
Tom *Striping budget increased 2x in FY'23 proposal
*Fleet will grow more diverse over time
*With the promotion of Tom, now looking to fill two capital
positions ‐ one for utilities and one for streets, paths, parks, and
facilities
Work with folks at GMT to improve and enhance transit options in
the City and throughout the region.
Jessie, Paul,
Tom
* Requested meeting with GMT (Ilona)
Garden Street: Complete the right of way acquisition and design;
bid out project
Ilona, Tom *Right of Way plans complete, engaged legal support for
documents and acquisition.
Update City‐wide official map to include examination of east‐west
roads
Paul *Planning Commission considered as part of the FY 2023 CCRPC
Unified Planning Work Program project.
*PC decided to not move this forward as part of the UPWP
process.
(No longer
Pending
funding; now
Must Do)
East‐West Transportation Alternative Crossing (Ped/Bike Bridge):
Preliminary Design
Ilona, Tom * Received Grant Award Notice of 9.7M (FUNDED)
* Issued Request for Qualifications for Design and Engineering;
Issued request for Qualifications for Facilitator
* VTrans will be a partner with the City (administer the grant)
and is submitting a Categorical Exclusion request for NEPA
clearance
Update #2 (March 2022)
Walkable
*Develop a safe and efficient transportation system that supports pedestrian, bicycle, and transit options while accommodating the automobile
*Establish a city center with pedestrian‐oriented design, mixed uses, and public buildings and civic spaces that act as a focal point to the community.
City of South Burlington
FY22 Policy Priorities & Strategies ‐ Report #2
Adopted by Council 11/15/21
Updates in red text
Bicycle and pedestrian friendly with safe transportation infrastructure.
"This is how we are accomplishing this vision."
Role of City Manager and Leadership Team
Must Do
Description
Implementation Strategy Description Responsible
Leader(s)
Update #2 (March 2022)
Walkable
*Develop a safe and efficient transportation system that supports pedestrian, bicycle, and transit options while accommodating the automobile
*Establish a city center with pedestrian‐oriented design, mixed uses, and public buildings and civic spaces that act as a focal point to the community.
Bicycle and pedestrian friendly with safe transportation infrastructure.
"This is how we are accomplishing this vision."
Role of City Manager and Leadership Team
Complete Transportation Impact Fee update Tom, Paul *Ongoing; preparing final list for consultant
Complete Transportation Demand Management Regulations Tom, Paul *Ongoing; in coordination with Transportation Impact Fees
LDR Amendments to promote walkable neighborhoods and
environmental conservation
*Replace Subdivision and Master Plan Standards
*New Planned Unit Development Types: Conservation, Traditional
Neighborhood
*Establish citywide Civic Space Types, Street Types and Building
Types and Residential Design
Tom, Paul *Master Plan, Subdivision, "TND/Conservation PUDs", and
updated civic space/street/building types Adopted by Council
Feb 2022
*Planning Commission public hearing on amendment to create
a "General" PUD type 3/24
*Planning Commission public hearing to establish city‐wide
Civic Space (Site Amenity) standards for all new development
subject to site plans 3/24
Consider UPWP applications to build out bike/ped infrastructure to
create an accessible network for all residents with focus on scoping
projects for next two years.
Paul, Ashley,
Tom
* Proposed FY '23 UPWP Project includes review of 4
intersections/crosswalks
*FY 2023 CCRPC UPWP requests included study of how to best
connect I‐89 Bike/Ped Bridge to City network
*FY 2023 CCRPC UPWP request include study of providing
lighting to an underlit route (eg, Kennedy Drive)
* Public meeting held for the Queen City Park Scoping Study
(current UPWP project).
* Public meeting on the Potash Crossing scoping study to be
held at the April Bike/Ped Committee Meeting (current UPWP
project).
* Staff reviewed the final report on the assessment of existing
bike/ped infrastructure (including bridges) and will be looking
at next steps for incorporating maintenance funding into future
CIPs.
Consider multi‐modal transportation planning and implementation
expertise when hiring the next DPW Director
Jessie *Tom hired!
*Revamping his job description and the FY23 funded position to
better support capital projects and connection to maintenance
(On Bike Rack list as must for FY23) City Center Park Phase II:
Initiate design for City Center Park pedestrian and bicycle
boardwalk connection
Ilona, Tom,
Holly
* Obtained easement for privately to design and engineer
design project.
*Library would like for connection to include a permanent
storywalk if possible. Discussion at staff level for next steps
around this amenity.
Core Services
Implementation Strategy Description Responsible
Leader(s)
***Focus on equity and inclusion
*Develop and adopt a City‐wide equity and inclusion statement
*Year 1 implementation plan to the Council
*Internal staff training
*Increase representation on committees by inviting folks to participate
*Implement new processes for receiving inclusive input on city policies and
projects
*Participate in state‐wide Fair and Impartial Policing training and policy
development
*Develop accessible outreach materials regarding elections and city
services
All Staff (leads:
Jessie, Coralee,
Shawn)
*A group of staff has participated in initial conversations on how to define this
work and how to move it forward; follow‐up meetings to be scheduled
* The library and NRCC are partnering on an indigenous program on March
15th. This is in connection with the Commitee's discussions related to the
concept of a land acknowledgement.
*Library staff participated in City equity groups and trained on anti‐racism in
libraries and library collections.
Consider charter changes related to governance and monitor
reappointment of legislative districts
Jessie, Donna *Charter change resolution approved by Council on 2/22
*Manager presented to the School Board on 3/16 and invited them to appoint
two members
*Hope to start meeting in April/May
*Donna has done a huge amount of work on reapportionment and is monitoring
*** Modernize the City's Personnel Policies and Practices
*Update Personnel Handbook
*Focus on recruitment and retention to reflect the community we serve
*Analyze the staff we need to provide the level of service we want to
provide
*Focus on onboarding, orientation, and cross‐department collaboration
*Institute an annual review process and Staff Development Program with
staff input
*Ensure first responders have specialized training they need
*Consider benefits we can offer for PT employees for recruitment and
retention
*Consider succession planning
*Complete a wage classification study
*Support staff well‐being, empowerment, and opportunities
Coralee * Continued efforts to update Employee Handbook.
* Promotion of Police Sergeant, Fire Captain, and Director of Public Works. Filled
18 positions, since July 1. Currently running promotion process for Fire
Lieutenant and Police Lieutenant. We have vacancies in Police, Fire, Public
Works (including 2 leadership positions), and City Hall.
* Beginning stages of building intentional behavioral health support for Fire
Department utilizing Marathon Health.
* An employee orientation was held with 11 attending; additional sessions are
being held quarterly. This is in addition to new processes in place for first day,
week, month, etc.
* Library mangers attended a day long workshop on Leadership.
* Library intern prepared Onboarding recommendations.
Develop redundancy for IT services
*Including encrypted emails
*Malware‐proofing
Mike *Redundancy work is ongoing.
*Encrypted emails are a feature now and will be improved with Office 365.
*Antivirus rollout complete. This will greatly improve malware protection.
*** Continue commitment to moving to and maintaining electronic records
*Focus on Fire, Finance, and HR records and complete historic permits
*Work to link parcel data through Planning & Zoning, Assessor, and DPW
**Consider backup plans should we lose files and internet
All *P&Z staff completing last of our digitization: zoning permits, reports, prior
plans & regulations
*Office 365 implemetnation underway
***Update permitting systems and processes:
*Provide technology to streamline processes
*Build an expedited pathway for Sustainable Energy Projects
*Support efficient DRB review
Paul *P&Z staff has collected its objectives for permitting software; will be reaching
out to involved departments in early '22 in preparation for an RFP.
Initiate review of progress on the 2016 Comprehensive Plan in preparation
for the 2024 Plan.
All
Departments
and
*P&Z staff to prepare a worksheet for departments and committees in early '22
Update #2 (March 2022)
Core Municipal Services and Administration
City of South Burlington
FY22 Policy Priorities & Strategies ‐ Report #2
Adopted by Council 11/15/21
Updates in red text
Must Do
"This is how we are accomplishing this vision."
Role of City Manager and Leadership Team
Implementation Strategy Description Responsible
Leader(s)
Update #2 (March 2022)
Core Municipal Services and Administration
"This is how we are accomplishing this vision."
Role of City Manager and Leadership Team
*** Continue focus on being customer service oriented
*Set internal and external customer service standards
*Focus on moving from paper forms to digital forms with possibility for
credit card payments
*Implement E‐fax to eliminate fax machine needs
All * A new Public Service Specialists hired to start on 3/21.
* Incorporating customer service training for new employees.
* Determining who needs training and work has been completed for back‐end
support for moving to digital forms.
Reduce water loss (which directly translated to lost water use revenue)
through the continuation of a water meter replacement program
Tom *Water meter replacement is ongoing and in 2021 DPW participated in a study
that used satellite imagery to locate leaks; from this work four leaks were
identified and repaired.
*Water leaks discovered and repaired on Grandview and Williston Road (near
Mayfair Park) Feb/March 2022.
Implement Office 365 Mike * Office 365 migration is underway. We're working with Symquest to setup our
tenant and the related mail services. The project should wrap up in the first half
of April including multi‐factor authentication which is a requirement for Cyber
Insurance coverage.
Complete Reappraisal and attend to equity concerns raised through BCA
process
Martha L Reappraisal complete new CLA 100.99% equity concerns will be addressed with
2022‐2023 Grand List. Research into equity concerns continues. Majority of
sales are higher than reappraisal values
Clean up delinquency list and put in place payment plans Martha L *Letters to owners with explanation of payment plan and abatement option
mail January 2022. Tax sale procedings start late summer
Consider a policy on camping/domicile on public property or encampment
policy to best serve our neighbors and our property
Jessie, Colin Not started yet
Core Services
180 Market St South Burlington, VT 05403 802-846-4105
March 21, 2022
The following 2022 first, second and third class liquor licenses, outside consumption and entertainment permits were approved by the South Burlington Liquor Control Board after review by the City tax, fire and police departments: NAME DESCRIPTION Catering By Dale Outside Consumption Permit Dave’s Cosmic Subs First Class License Champlain Farms – Exxon Second Class License
Delta Hotels (Duke’s Public House) First Class, Second Class & Third Class Restaurant/Bar License and Outside Consumption Permit Farmers & Foragers First Class & Third Class Commercial Caterer License Pauline’s Café & Restaurant First Class & Third Class Restaurant/Bar License Shaw’s Beer & Wine Second Class License
Sugarsnap, LLC First Class & Third Class Restaurant/Bar License Target Store #T-3306 Second Class License Vermont National Country Club Two (2) First Class License(s) & Second Class License, and Third Class License SOUTH BURLINGTON LIQUOR CONTROL BOARD Helen Riehle Meagan Emery
Tom Chittenden Tim Barritt Matt Cota