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HomeMy WebLinkAboutMinutes - Bicycle & Pedestrian Committee - 12/12/2018 Bike & Pedestrian Committee - Meeting Minutes December 12, 2018 @ 5:45 pm The Bicycle and Pedestrian Committee held its regular monthly meeting on Wednesday, December 12, 2018 at 5:45 pm in the South Burlington City Hall Champlain Room @ 575 Dorset Street. Members Present: Dana Farr (Chair), Cathy Frank (Vice Chair), Shawn Goddard (Clerk), Katie Dolbec, Bob Britt, Bill Wooden, Dana Leban Members Absent: Amanda Holland City Representative: Ashley Parker, Project Manager Also Present: N/A Meeting documents can be found in the folder named: 12. December 2018 Other key document for this meeting: Talking Points Meeting began at 5:50 pm. 1. Welcome and directions on emergency evacuation procedures - Dana 2. Changes or additions to the agenda ○ Bob asked to add a safety issue that a constituent (Kristen Lee) raised - discussed under item #9 ○ Donna asked to add a brief discussion on Street types to item #6 (Discussion) in preparation for a longer discussion at a future committee meeting. 3. Comments from the public not related to the agenda ○ None 4. Consideration of minutes from the previous meeting(s) - November, 2018 ○ Unanimously approved. ○ Shawn moved them from Draft folder to Minutes folder for 2018 5. Report & Discussion: Updates from the City - Ashley ○ Maintenance Request form is on website and requests have come in (1 Bike/Ped related; 4 Not). ○ Underwood Update: There was a 10K donation for a walking path bench. Staff will be reviewing the possible location of a shared use path after the wetland delineation comes in and will come to the Committee to provide input as to where it should go. ○ City has submitted an ad for new members to Committees, including Bike/Ped as a result of the Interim Zoning process. That was placed in the paper last week. ○ The Town of Williston has requested a letter of support from the City regarding a scoping project they would like to do focused on a multi-use path that would connect to our facilities along Kimball Ave. and across the Muddy Brook culvert project. i. Only request was to check with Tom to ensure that the culvert rec path was being planned for the South (i.e. Whale-tail) side of Kimball. Want to verify this before we confirm that we support the project as planned. ii. Otherwise the committee was supportive of the letter. ○ Committee Discussion regarding Fayette Drive: Staff looking for feedback regarding users and facility type that is cost effective but functional. Ashley will provide additional guidance during the discussion. i. In the proposed drawings (in the folder above) the green markings are on-street bike lanes and the orange are separated/raised paths. ii. Question raised about on-street parking in that section. Nobody on the committee thought that parking was used much. iii. This section of path is going to have a very broad set of users because it’s the Champlain Bikeway, so we’d want to have an option that works for all. Very mixed use. iv. Committee all agreed that option #6 is our preferred option. 6. Discussion: ○ Interim Zoning Laws - Ashley & Dana i. Submitted by: Kevin Dorn 1. IZ Work Plan Memo 2. Planning & Zoning Street Type Spreadsheet ii. Don’t currently have an estimate of the workload for those working on this effort iii. Cathy put together a memo to guide whoever gets assigned to this effort. iv. The new member would be representing the Bike/Ped committee. v. They only want a single person, but we could nominate a backup rep. vi. Nominate Committee Representative 1. Motion to nominate Amanda Holland as the BPC rep and Bob Britt as the backup a. Unanimously approved the motion. ○ Street types - see Street Regulation spreadsheet i. Paul Connor is working on establishing standards by street type and wants the BPC to advise on these standards. 1. Specifically line 16 and 17 ii. Donna proposed that this is a discussion that happens at the next committee meeting after we’ve all had a chance to review. 7. Discussion: Signage Related to Bike-Ped - Ashley ○ City is working to have an article in SoBu Life for the February edition promoting the “Share the Road Campaign” & a promo for Bike Month (May) ○ Signage Related to Bike-Ped ○ Burlington uses the “Share the Road Campaign” as official guidelines and South Burlington wants to proceed with adopting this Vermont standard. i. Need it to be on the website. - Ashley will make this happen. ii. City wants volunteers to help roll out the signage - specifically, where should these signs go. 1. Bill, Donna, and Cathy volunteered to work with Ashley on this effort. iii. City also wants to promote National Bike Month, which is in May. 1. Katie volunteered to work with Ashley on this effort. 8. Discussion: Paving and Maintenance Priority Lists ○ Revised format of Maintenance Lists by adding tabs for each type of issue as I thought it might be easier for Justin Rabidoux to use. Please add the maintenance issues that you know of so that we can share the log with Justin. ○ New form for various types of issues (potholes, cracks, streetlights, etc) i. Committee can fill this in to communicate issues to the appropriate DPW owner. ii. Items submitted from the website would be distributed directly to the responsible person, but no current plan to enter it into the SBBPC sheet. iii. File should be moved to documents & shared with Justin & ownership should be migrated to the Bike/ped account - Bob/Dana iv. Committee expressed interest in someday migrating to a single input/repository for issues, but right now we’re going to have two separate systems (SBBPC sheet & the issues submitted on the city website). v. Ashley will ask Coralee about using a Google Form to autofill a Google Sheet 9. Discussion: Funding - Bob ○ CIP i. CIP - met with Ashley Parker, Justin Rabidoux, Tom Hubbard and Adam ??? (DPW) on 11/26/18 and reviewed the 10/26/18 version of CIP. Highlights from meeting included: 1. Trying to understand why over half the CIP dollars were for road projects yet the CIP was labelled Bike/Ped. City did not want to rename but would indicate parenthetically which projects were road projects 2. Moved P4P dollars away from road projects where needed and for non- Committee projects 3. Moved projects forward in time to show more projects being done sooner - more work to come. ii. Please see 11/29/18 version of CIP along with my remaining comments to Ashley and her responses. iii. Discussion: 1. Bob mentioned that the document is labeled Bike/Ped Improvements even though it includes some road work. 2. Bob asked about using the P4P funds directly to complete projects vs leveraging the funds to apply for grants to grow the overall funding from $3m to more with additional grant funding. a. Potential issue is that the Dorset St project has been moved out a couple of years to enable grant applications. b. Cathy asked whether it really needed to be either/or - can’t we do some projects directly and others through grant? Committee was on board with this. 3. Bob asked whether committee was okay with CIP being submitted in its current form. Committee acknowledged that it would likely be adjusted down the road, but we’re happy with it going forward as is for now. 4. Williston Road x-walk funding came into question, but Ashley said that we’re early in the process so it’s unclear right now precisely what the cost will be. ○ Standards for P4P funding i. All P4P funds should be placed in a separate account - COMPLETE ii. P4P funds should be used only when Recreation Impact Fees and other sources of funding are unavailable 1. iii. Use of funds for any purpose should be approved by the Committee if a project is not listed on the Committee’s priority list iv. The Committee should have access to view all transactions that impact the P4P separate account v. Discussion: 1. Committee discussed whether we should put rigid rules in place for funding. Some were uncomfortable with that. 2. Committee discussed whether we should have veto authority when it comes to project funding. a. Some on the committee were in favor of this but others saw us as more of an advisory committee on the fund usage. b. Ashley proposed that as part of the scoping process the SBBPC works with the city to provide feedback on the scoping and as part of that process we should make recommendations on whether and how P4P funds should be used for each project. c. We ultimately agreed that we serve as a voluntary advisory committee, so we should advise on funding, not direct funding relative to P4P. i. Committee knows what the proposed funding is because the spending proposals (and breakdown of sources) are in the CIP, and the CIP is a dynamic document that we regularly interact with and revise. ii. Projects that are less than $10k don’t get into the CIP. 3. Donna suggested that there’s an annual report on how the P4P funds were spent. All agreed on that. 4. Final decision on guidelines - unanimously approved: a. The committee serves in an advisory role for the allocation of P4P funds. b. The Committee shall have access to view all transactions that impact the P4P separate account c. City provide an Annual Report re: use of funds throughout the year. 10. Discussion: Review Action Plan for Future Work - Dana ○ Future Work Grid ○ Discussion: i. Do we want the committee to work on strategic funding for projects? It was voted on as a top priority, so we agreed to move forward with this. ii. We really need each group for our top priority items to come back with proposed next steps. That will go into homework. 11. Report & Discussion: Annual Report- Shawn ○ 2018 Annual Report ○ Moved the DRB to the committee section ○ Unanimously approved submitting to the City. 12. Updates: Ongoing Committee Work ○ Review: Homework Review - Dana i. Review results of homework from last meeting ○ Update: P4P Project Updates - Ashley ○ Update: Policy and Safety Recommendations Update - Bob i. Please see latest updated workbook. I moved all maintenance items from this workbook to the new Maintenance workbook. ii. Discussion: 1. RRFBs - lights on both sides as a standard & using P4P funds. - Passed 5- 2 2. Crosswalk at Swift and Spear - Passed unanimously 3. Fogline striping on roads that won’t be paved in that calendar year should be done by June 1st - Passed unanimously 4. Right turns on red - on Swift/Dorset - Moving this over to the signage group. 5. Right turns on red - on Swift/Spear - Moving this over to the signage group. 6. Allocate a portion of the City’s paving budget to rec paths as needed - Passed unanimously 7. Additional item from the closed list (item #2) - Committee discussed moving this back to the open items list and asking for a more permanent solution (the bollards are removed in the winter months and the danger is significant without them) - Passed unanimously. 8. Bob is going to draft a resolution to bring before the City Council on the policy changes we’re proposing. ○ Update: Monthly DPW meeting - Bob & Shawn - None scheduled; focus was on CIP ○ Update: CCRPC Update - Amanda i. General- We need two representatives to the CCRPC committees. The other representative needs to be available in the 8-5 range for phone calls or on-site meetings. ii. Scoping Projects - No update iii. Mapping Project - Waiting for City staff to confirm next steps with CCRPC iv. Crosswalk Scoping Project - No update ○ Update: DRB Update - Cathy - SB Bike-Ped DRB Report ○ Update: SBBP Committee content on SB Website - Cathy i. The only change from last month is that the city has added a form for viewers to fill out to report an infrastructure problem such as a street light that has burned out or traffic light not working and the like. It is accessed from home page dropdown menu “How Do I”. ○ Update: General Business - Dana - No update 13. Election: Officers for 2019 ○ Chair - Dana Farr - Shawn nominated and the vote was unanimous in favor. ○ Vice Chair - Cathy Frank - Bob nominated and the vote was unanimous in favor. ○ Clerk - Shawn Goddard - Dana nominated and the vote was unanimous in favor. ○ Co-Clerk - Bill Wooden - Dana nominated and the vote was unanimous in favor. 14. Review: Homework for next meeting - Ashley ○ Summary of new homework 15. Confirmation: Next meeting Wednesday, January 9, 2019 16. Adjourned @ 8:30