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HomeMy WebLinkAboutAgenda - City Council - 01/20/2015 AGENDA SOUTH BURLINGTON CITY COUNCIL Police Department Conference Room 19 Gregory Drive (Police Dept.) SOUTH BURLINGTON, VERMONT Regular Session 6:30 P.M. Tuesday, January 20, 2015 1. Agenda Review: Additions, deletions or changes in order of agenda items. (6:30 – 6:32 PM) 2. Comments and questions from the public not related to the agenda. (6:32 – 6:42 PM) 3. Announcements and City Manager’s Report. (6:42 – 6:52 PM) A. Update on City of Burlington appeal of Burlington International Airport Property Taxes 4. Consent Agenda: (6:52 – 6:54 PM) A. *** Sign Disbursement B. *** Approve Minutes for January 5 and January 10. C. *** Entertainment permit - Magic Hat (2/6/2015) D. *** FY ’16 CCRPC Unified Planning Work Program Request 5. Presentation on Pension Plan ­ Pat Blizzard, SEI (6:54 – 7:14 PM) 6. Report from Correctional Center Liaison Adrianne Carr and Superintendent Edward Adams (7:14 – 7:29 PM) 7. ***City Center Update - Ilona Blanchard, Project Director (7:29 – 7:44 PM) 8. ***Interviews for appointments to South Burlington Boards, Committees and Commissions. (7 applicants). (7:44 – 8:09 PM) 9. ***Acceptance of Corporate Way (n.k.a. Market Street) (8:09 – 8:14 PM) 10. ***December Financials ­ Tom Hubbard, DCM (8:14 – 8:19 PM) 11. ***Approve and Sign Warning for 2015 Annual City Meeting - Tom Hubbard DCM (8:19 – 8:24 PM) 12. Other Business: (8:24 – 8:26 PM) A. Items held from the Consent Agenda 13. Consider entering executive session to discuss appointments to South Burlington Boards, Committees and Commissions (8:26 – 8:46 PM) 14. Make appointments to South Burlington Boards, Committees and Commissions (8:46 – 8:56 PM) 15. Adjourn (8:56 PM) Respectfully Submitted: Kevin Dorn Kevin Dorn, City Manager *** Attachments Included Issues raised by Councilors or the public that have not been on a prior meeting agenda: 1. Policy regarding landscaping City-owned land and request from Hadley Road. 2. Encouraging litter removal by businesses and the public. 3. Cost of development/cost of open space. 4. Airport noise survey Issues that have been discussed by the Council where further action is pending: 1. FY ’15 and ’16 paving budget. 2. East Terrace neighborhood conversion of housing into rental units. 3. Street light policy. 4. Committee reorganization. South Burlington City Council Meeting Participation Guidelines City Council meetings are the only time we have to discuss and decide on City matters. We want to be as open and informal as possible; but Council meetings are not town meetings. In an effort to conduct orderly and efficient meetings, we kindly request your cooperation and compliance with the following guidelines. 1. Please be respectful of each other (Council members, staff, and the public). 2. Please raise your hand to be recognized by the Chair. Once recognized please state your name and address. 3. Please address the Chair and not other members of the public, staff, or presenters. 4. Please abide by any time limits that have been set. Time limits will be used to insure everyone is heard and there is sufficient time for the Council to conduct all the business on the agenda. 5. The Chair will make a reasonable effort to allow everyone to speak once before speakers address the Council a second time. 6. The Chair may ask that discussion be limited to the Councilors once the public input has been heard. 7. Please do not interrupt when others are speaking. 8. Please do not repeat the points made by others, except to briefly say whether you agree or disagree with others views. 9. Please use the outside hallway for side conversations. It is difficult to hear speaker remarks when there are other conversations occurring. Published by ClerkBase ©2019 by Clerkbase. No Claim to Original Government Works. South Burlington Water Dept. Accounts Payable Check Register Date: 01/21/15 Date Check No. Paid To Memo Amount Paid 1/21/2015 2693 Catamount East Development Corp 54.15 Date Voucher Number Reference Voucher Total Amount Paid 1/13/2015 VI-13569 REFUND OVERPYMT 54.15 54.15 1/21/2015 2694 Stephen Croll 138.57 Date Voucher Number Reference Voucher Total Amount Paid 1/13/2015 VI-13571 REFUND OVERPYMT 138.57 138.57 1/21/2015 2695 Champlain Water District 38,852.18 Date Voucher Number Reference Voucher Total Amount Paid 12/31/2014 VI-13560 SBWD-297 38,852.18 38,852.18 1/21/2015 2696 Tom Davies 80.65 Date Voucher Number Reference Voucher Total Amount Paid 1/12/2015 VI-13568 REFUND OVERPYMT 80.65 80.65 1/21/2015 2697 E.J. Prescott, Inc. 608.44 Date Voucher Number Reference Voucher Total Amount Paid 12/31/2014 VI-13564 4898662 208.74 208.74 12/30/2014 VI-13566 4896718 129.40 129.40 11/7/2014 VI-13567 4881608 270.30 270.30 1/21/2015 2698 Ferguson Waterworks #590 1,344.24 Date Voucher Number Reference Voucher Total Amount Paid 1/5/2015 VI-13565 0373435 1,344.24 1,344.24 1/21/2015 2699 Larkin Realty 261.47 Date Voucher Number Reference Voucher Total Amount Paid 1/13/2015 VI-13563 OVERPAID FINAL 261.47 261.47 1/21/2015 2700 City Of South Burlington 323,527.48 Date Voucher Number Reference Voucher Total Amount Paid 12/31/2014 VI-13561 DECEMBER SEWER 323,527.48 323,527.48 1/21/2015 2701 City Of South Burlington 166,239.29 Date Voucher Number Reference Voucher Total Amount Paid 12/31/2014 VI-13562 DECEMBER STORMWATER 166,239.29 166,239.29 1/21/2015 2702 Michael Woulf 111.29 Date Voucher Number Reference Voucher Total Amount Paid 1/13/2015 VI-13570 REFUND OVERPYMT 111.29 111.29 Printed: January 15, 2015 Page 1 of 2 South Burlington Water Dept. Accounts Payable Check Register Date: 01/21/15 Date Check No. Paid To Memo Amount Paid Total Amount Paid: 531,217.76 SOUTH BURLINGTON CITY COUNCIL _____________________________________________________ _____________________________________________________ _____________________________________________________ _____________________________________________________ _____________________________________________________ Printed: January 15, 2015 Page 2 of 2 CITY COUNCIL 5 JANUARY 2015 The South Burlington City Council held a regular meeting on Monday, 5 January 2015, at 6:30 p.m., in the Conference Room, City Hall, 575 Dorset Street. Members Present: P. Nowak, Chair; H. Riehle, C. Shaw, M. Emery, J. Simson Also Present: K. Dorn, City Manager; T. Hubbard, Deputy City Manager; T. Gauthier, B.Costello, D. Edson, M. Companion, L. LaRock. L. Leavens, G. Maille, W. Rooney, C. Sargent, G. Severence 1. Agenda Review: No changes were made to the Agenda. 2. Comments & Questions from the Public not related to Agenda Items: No issues were raised. 3. Announcements and City Manager’s Report: Mr. Dorn: Reminded members of the Saturday, 9 a.m. budget meeting. Department Heads will make presentations. The Master Visioning Task Force continues to move forward. Their next meeting is Thursday, 5 p.m. at which time Mr. Dorn will present information on behalf of the city. They are narrowing down options with regard to school buildings and future enrollment. There will be a community forum in early February. The City Council will be interviewing applicants for the Chamberlin/Airport Neighborhood Task Force. The city is in the final stages of hiring a consultant for that group. The City Attorney is reviewing and analyzing the city’s ordinances to insure they are up to date and in compliance with State and Federal law. The city has received guidelines for the Georgetown Energy Prize. Mr. Dorn read from the guidelines regarding the $5,000,000 prize and its questionability if Georgetown can’t raise the money. Mr. Dorn said it is worth doing with or without the monetary prize. Council members reported on meeting and events they had attended. CITY COUNCIL 5 JANUARY 2015 PAGE 2 4. Consent Agenda: A. Sign Disbursements B. Approve Minutes for 15 December 2014 City Council Meeting Ms. Emery asked that the Minutes be removed from the Consent Agenda. Ms. Emery moved to approve the Consent Agenda minus the minutes. Mr. Shaw seconded. Motion passed unanimously. 5. Hear Comments from the public regarding traffic ordinance/winter parking ban: Ms. Nowak noted that the city’s ordinance prohibits on-street parking between Midnight and 8 a.m. from 1 December to 1 April. Ms. Gauthier and Mr. Costello read the language from a flier they had received regarding the on-street parking ban. They felt the language suggested this was “weather dependent.” Therefore, parking on the street on a night when no snow was in evidence or in the forecast. They did acknowledge that other forms of notification (website) were not ambiguous, but they got only one notice which was ambiguous. They also felt the combined cost to them is $250. Members agreed the language seemed a big ambiguous and this was an “expensive lesson.” Ms. Riehle suggested the Council encourage Chief Whipple to get the language on the Police Department clarified so the parking ban doesn’t appear to be weather dependent. Ms. Gauthier suggested that since there was no weather incident they might have just been ticketed instead of towed. She asked if they could request a refund between what they were charged and what the ordinance says the fee is. Mr. Dorn said they could send him a letter and he will research the 2002 resolution capping the towing fee. Mr. Maille said the main issue when the parking ban was put in place was navigating trucks/plows around parked cars. The spirit was not to make money for the city or the towing company. He questioned what authority there is when the notice contains a “stated condition.” 6. Interviews for Appointments to South Burlington Boards, Committees and Commissions: CITY COUNCIL 5 JANUARY 2015 PAGE 3 The Council interviewed the following candidates for appointment to the Chamberlin Neighborhood/Airport Committee. Ms. Nowak explained that the Council will be appointing committee members from three residential areas: the backside of the Airport (area 1), the Valley Ridge Road area (area 2), and Airport Road to Airport Parkway (area 3). There will be further interviews at the next Council meeting as well. Questions asked of the candidates included time commitment, previous committees served on in the city, personal interest in the Chamberlin/Airport area, etc. Marc Companion (area 2) Diane Edson (area 3) Lisa LaRock (area 2) Linus Leavens (area 2) George Maille (area 3) Walden Rooney (area 1) Carmen Sargent (area 3) Gregory Severence (area 1) 7. Update of FY 16 Draft Budget and Approval of Department Presentation Schedule: Mr. Hubbard noted that there had been a question of where the money for the affordable housing piece would be incorporated in the desire for now more than a 3 cent increase. Mr. Hubbard said they have identified $50,000 in cuts; anything more would have a significant impact on accounts the city wants to restore and that is not recommended. Ms. Nowak said while she would like to see $100,000 for the affordable housing piece, she would accept $50,000 this year rather than take money from the contingency or the sick leave accounts. Mr. Simson agreed and felt the committee could accomplish what they are looking to do with $50,000 for a year. Ms. Nowak asked the City Manager to ask the City Attorney where the city stands with regard to the resolution the Council passed (for $100,000 funding) and how that can be amended. She suggested the possibility of carrying the obligation for $100,000 over a 2- year period. CITY COUNCIL 5 JANUARY 2015 PAGE 4 Mr. Dorn said that to the extent that a project is planned for City Center, the city will in all probability come forth with additional resources regarding TIF calculated revenues. This would not mean the $50,000 is the last money the city can provide for the affordable housing project. Members agreed to direct the Deputy City Manager to put in $50,000 for the affordable housing trust. Mr. Hubbard said the budget book will be put together by Wednesday and delivered to Councilors. He also noted that a special Council meeting will be warned for 12 January and can be cancelled if not needed for further budget work. Members were OK with the budget meeting format. 8. Liquor Control Board: Mr. Shaw moved the Council reconvene as Liquor Control Board. Ms. Emery seconded. Motion passed unanimously. Members considered a Liquor License request from Cheese Traders & Wine Sellers under their new corporation name. Mr. Shaw moved to approve the Liquor License request as presented. Ms. Riehle seconded. Motion passed unanimously. Mr. Shaw moved to reconvene as City Council. Ms. Emery seconded. Motion passed unanimously. 9. Other Business: A. Items Held from Consent Agenda: Ms. Emery asked that the following language be added to clarify her request under Other Business: She suggested some kind of tracking on the website of noise issues (time, duration, location and source: takeoff, landing or ground noise) which would provide a more complete or thorough record of all comments. Municipal planning could specifically focus on ground noise (e.g., night time engine run-ups,) and could give the city “a leg to stand on in the future.” This amendment will be voted on at the next Council meeting. As there was no further business to come before the Council, Mr. Simson moved to adjourn. Ms. Riehle seconded. Motion passed unanimously. The meeting was adjourned at 9:25 p.m. ____________________________________ Clerk CITY COUNCIL BUDGET PRESENTATION 10 JANUARY 2015 The South Burlington City Council held a budget presentation on Saturday, 10 January 2015, at 9:00 a.m., in the Conference Room, City Hall, 575 Dorset Street. Members Present: P. Nowak, Chair; H. Riehle, C. Shaw, M. Emery, J. Simson Also Present: K. Dorn, City Manager; T. Hubbard, Deputy City Manager; D. Kinville, City Clerk; P. Conner, Director of Planning & Zoning; Chief D. Brent, Fire Department; Chief T. Whipple and other members of the Police Department; S. Dorey, Finance Officer; J. Rabideau, Director of Public Works; T. DiPietro, Stormwater Superintendent; J. Fay, J. Tymecki, CWD; B. Terry, Interim Recreation Director; J. Murray, Librarian; B. Finnegan, Library Board of Trustees; E. Fitzgerald, School Board, L. Michaels, L. Ventriss, A. Rose 1. Overview: .Mr. Hubbard thanked the Council for its guidance, which reflects the way the budget was put together. There are no new positions, and the budget is virtually level-funded. It results in a 3 cent tax increase. Mr. Hubbard then outlined what the budget does and does not do, as follows: a. Enables departments to provide the current level of service b. Establishes a $50,000 housing trust fund c. Provide a reasonable salary increase d. Addresses increased insurance costs e. Provides computer service upgrade f. Maintains services for all buildings with HVAC contracts g. Funds money to the CIP for City Center h. Provides 1 cent financing, outreach, etc., for City Center i. Funds social services as approved by the City Council j. Funds a new public safety tower k. Provides for an overhaul of the city website l. Does not bring forward the $350,000 as was done last year m. Won’t get the reserve accounts back to 2013 levels n. Doesn’t fund all capital requests o. Doesn’t provide for a stabilization fund p. Doesn’t fund Phase 2 of the facilities assessment (the plan is to have the city do its own assessment and next year come back with more money in that account and possible money to do some of the work that needs to be done) q. Doesn’t provide for any new staff positions r. Delays the renovation of Fire Station #2 (impact fees have been collected for this, and another year will provide more funding) Ms. Riehle noted that with the one cent for City Center, the budget increase is really about two cents. 2. Budget Presentations A. City Council, City Manager & Administration, Finance, Debt Service and CIP, Organization Requests & Assessment: Mr. Hubbard advised that the City Council budget includes the $50,000 for the affordable housing trust. There is also a significant increase in Worker’s Compensation (Mr. Hubbard noted that although incidents remain constant, overtime is driving the increase). Payment to the sick bank is heading back to 2014 CITY COUNCIL BUDGET PRESENTATION 10 JANUARY 2015 PAGE 2 levels. Pension funding is based on the recommendations of the actuary. There is a decrease in property insurance rates. The City Manager’s budget includes the transfer of a former employee position to consulting fees. Administrative services includes an increase in the contingency fund. Energy efficiency is reflected in some lower costs. The budget includes way-finding signs for Red Rocks and Wheeler Parks. The city is now part of Clerk Base at a cost of $10,000. $4000 of this comes from the general fund; the remainder is from funding received from the State. Debt service includes funding for the new fire truck which is currently being built. $153,000 a year for three years will be borrowed from the Sewer Fund toward payment for the fire truck. Money will also be borrowed from that fund for renovation of the second floor of the Police Station. This will be paid back by the lessee with no public tax money. Mr. Hubbard noted that the accountant is OK with this as long as the sewer fund is healthy. The Winooski Valley Park District is funded at full level this year. There is a 2.75% increase from CCTA. Ms. Nowak noted that the Winooski Valley Park District has estimated it will be about 2 years before any adjustment can be made to their formula for funding. B. Enterprise Finds: Sewer, Water, Stormwater: Mr. Rabidoux said the budget is 100% consistent with rate models established by the City Council over the years. The sewer budget meets the operation needs and puts the city in compliance. It also meets the financial obligation of the Airport Parkway upgrade and the need to upgrade the Bartlett Bay facility in the future. The proposed sewer rate is $37.50 per 1000 cubic feet. Mr. Rabidoux explained how the Sewer Fund is able to loan money within the city in order to save the city on interest it would otherwise have to pay for borrowing. The city will have to spend about $40,000,000 over a 20-40 year period to address stormwater issues. The proposed budget has a 2.4% increase ($1.80 a year to private home owners) to begin to address those issues. The rate for water in South Burlington will increase by 1.5% ($12.00 a year to the average homeowner). The total increase for all three services would be $21.00 a year to the homeowner. Mr. Rabidoux said the Stormwater Department would like to add a person to handle the permitting of projects. This is currently not in the budget. . Adding it would increase the 2.4% rate increase. Ms. Nowak asked if there are any foreseeable “big ticket items” looming in the near future. Mr. Rabidoux said there are not. CITY COUNCIL BUDGET PRESENTATION 10 JANUARY 2015 PAGE 3 Ms. Nowak asked how “mutual aid” and sharing of equipment works. Mr. Rabidoux explained how some street sweepers are loaned to the City of Burlington for special occasions and how the city borrows message boards from Williston. There are discussions that would raise some of this to a “fee for services” level. There is a “fee for services” agreement with the State of Vermont. Mr. Shaw asked about the “professional services under CWD. Mr. Rabidoux explained that this year CWD will pay the city to do some special work involving GIS mapping. Mr. Fay then explained the city’s relationship with CWD including costs for the purchase of water and labor costs on a time/materials cost basis. C. Public Works - Highway and Parks Mr. Rabidoux said there is a 7.5% decrease in the Highway budget and a .64% increase in Park Maintenance. One exception to the “level budget” is an item for Consulting Services ($20,000). $10,000 of that is for expansion of the salt shed. $10,000 is to address public requests regarding signalized intersections. Mr. Rabidoux said the city can handle about 2 or 3 such requests a year. Mr. Rabidoux stressed that they are at the point of not being able to level fund. There are a lot of new streets, and they will have a problem plowing at a rate that makes the public happy. Ms. Nowak asked what the need would be to come back to 100% service. Mr. Rabidoux said 2 new people plus equipment. He felt this could be done incrementally beginning with one new person and some equipment. Mr. Rabidoux noted that for the first time this winter he was out plowing. Ms. Nowak asked if it would be feasible to bring on someone on a season basis. Mr. Rabidoux said not in winter, but OK in summer. There is a specialization in plowing, knowing the routes, etc., and it is hard to find a qualified person. Mr. Simson asked the process for the city taking over roads. Mr. Rabidoux explained that there are both a legal process and an infrastructure assessment process. Public Works does a visual inspection (including using underground cameras for piping) and lists any repairs that are needed. Nothing that gets to the City Council for approval should ever circumvent that review. Mr. Dorn added that people living on those roads pay taxes, so they should get the same level of service as everyone else. D. City Clerk: Ms. Kinville said there is a slight increase in the budget to address the on-going effort to make records more accessible. Election expenses are down. Ms. Nowak asked about Animal Control. Ms. Kinville said this is a big asset to the city. The Animal Control Officer is in the Police budget. The City Clerk’s budget covers dog park expenses, advertisement, etc. Mr. Shaw asked about the possibility of an “announcement board” in front of City Hall. Ms. Kinville said there is no state grant money for that, and there is a question of driver distraction. She said she would talk to Chief Whipple about it. E. Fire and Ambulance: CITY COUNCIL BUDGET PRESENTATION 10 JANUARY 2015 PAGE 4 Chief Whipple thanked the Council for such things as the CIP, which enable them to plan for future expenses. He also noted the importance of having a City Attorney on board as well as an IT person. The budget maintains current services. The Chief noted they have had a tough year trying to get up to the level of services. One firefighter went to the military and 2 left under voluntary terminations. They now have a full staff with a floater person helping to reduce overtime. The Chief stressed that it is hard to be both “cost effective and spectacular” but they do it all the time. The budget includes $155,000 toward the antenna/communications tower replacement as well as final payment for the Quint. It also includes $7500 for floor drains in Station #1. There are also 2-year certification costs. They continue to work on joint purchasing, where possible. The Department has 2 major sources of income: ambulance transport and fire code enforcement. Chief Brent stressed the importance of thinking of the impact of things such as new streets on the Fire Department. Ms. Nowak asked about cooperation with the National Guard and where this occurs. Chief Brent said it is a 24/7 service with no fee and covers the Country Club Estates area all the way to Pizza Putt. Ms. Nowak noted that for 2 years, overtime costs have been significantly over budget, which puts the city in a difficult position. She asked if the Chief felt the can hold to the $50,000 budget this year. The Chief said they look forward to a 12-month period when they have full staffing in place, which hasn’t happened in that 2-year period. Mr. Simson asked if there is any cost to the delays in renovations to Fire Station #2. Chief Brent said the second floor of the station was never completed. The only cost of the delay is potential increases in contractor costs. There would be no operational differences. In response to a question from Mr. Shaw, Chief Brent said that last year they had 3050 calls, an average of 9 per day. He noted that they had 68 runs in the 4 days just following Christmas. Mr. Shaw asked about any plans for energy efficiency. The Chief said not in this budget, but there will be a cost savings from the current budget because of the new, more energy efficient furnace in Station #2. Ms. Emery asked about the use of the Wellness/Fitness budget. The Chief said this is contractual. There is a requirement for newer employees to pass an annual fitness test. Mr. Dorn thanked the Chief for mentioning the Tech Support and Legal services. He said the savings from these are incalculable and thanked the Council for these appointments. F. Planning & Zoning: Ms. Nowak thanked Mr. Conner, Mr. Dorn and Ilona Blanchard for their presentation regarding City Center at the Master Planning/Visioning meeting. Mr. Conner noted that the team atmosphere in the past year has resulted in a good working environment for all. He cited the value of volunteers and of collaboration between departments. He noted that CITY COUNCIL BUDGET PRESENTATION 10 JANUARY 2015 PAGE 5 development applicants now meet with department heads before going to the DRB. In addition, new standards for smaller turn-arounds are being worked on with the Public Works Department. Mr. Conner then outlined some of the things that Planning & Zoning are currently working on or have completed this year including: completion of Form Based Codes, new stormwater regulations, kick-off of the Chamberlin/Airport project, UVM Medical Center plans/needs (including transportation), Comprehensive Plan, conversations with CCTA, Regional Planning Commission, Local Motion and developers regarding transportation needs. Mr. Conner thanked the Council for the recent City Hall upgrades. He said it is important for the city to hold itself to the same standards it holds developers. He specifically cited the stormwater improvements and the now screened dumpster. Ms. Nowak asked about future staffing needs. Mr. Conner said the most significant change in the next few years will relate to City Center. Attention to detail will be more important in a compact environment, including the balancing of Fire, Police, commercial, etc. On the long-range planning side, to be able to do all the projects residents want requires a significant investment. Mr. Conner noted that for sudden needs, the city can get help from the Regional Planning Commission. Mr. Shaw asked about the new stormwater regulations. Mr. Conner said they better address stormwater concerns and mirror state standards. There is a requirement for water to be infiltrated on site, except where this is not physically possible. Mr. Shaw asked how the Council can help plan energy efficiency. Mr. Conner said the city sets the conditions for future actions. He noted that as new streets come on line, they now require LED street lights. The Planning Commission is working with the Energy Committee regarding various tools (e.g., solar ready roofs). There is now an early-on review with developers as to what energy efficiencies are possible. On a bigger scale, creating a more pedestrian friendly environment will be very important. Mr. Simson applauded the on-site stormwater mitigation and asked if this was required at Trader Joe’s. Mr. Conner said this is a good example of collaboration. The city “encouraged” it, but did not require it. Mr. Simson asked if that could be a model for any parking lot. Mr. Conner said that is what the new rules attempt to do. They don’t say how to do it, but they set the standard. G. Recreation and Parks: Ms. Terry thanked the city for the new space and noted that the multi-use room is used 6 days a week. The proposed budget maintains guidelines for level program funding. Ms. Terry noted that recreation programs are self-supporting by user fees. She also noted the use of seasonal staff for such things as the summer camp program. She stressed that the flexibility and variety of programs is exceptional. The Department is collaborating with businesses to offer some programs at their facilities. There is also the use of high school volunteers to help at some programs. Ms. Terry cited the importance of regular funding for capital repairs. She noted the recent replacement of non-compliant playground equipment. Funding for repairs will address access issues, drainage issues, lighting upgrades, etc. CITY COUNCIL BUDGET PRESENTATION 10 JANUARY 2015 PAGE 6 In the past, park maintenance has been shared with Public Works. The Recreation/Parks Department is working to centralize this. Specifically, they are working to identify projects at Red Rocks Park which were outlined in the recent needs survey. Ms. Terry also noted that the Underwood Task Force will be holding a public meeting to select a design option. The Recreation and Leisure Arts Committee is working on the use of space at the Baycrest Neighborhood and will be doing a survey of all residents. Ms. Terry noted there is $3500 in the proposed budget for a printer/copier lease. Ms. Nowak asked about the $3000 school use charge. Mr. Hubbard said he and John Stewart have worked to combine custodian and school bus use, etc., into one category. The Recreation department uses the schools extensively, and this is the only charge other than the facility space for the Community Library. Mr. Shaw asked about the pre-K program. Ms. Terry said they are working on that. H. Police Department: Chief Whipple said they are looking to scale back overtime, but stressed they can’t have shifts go empty. Opiate addiction continues to drive what the department does, though the numbers are down a bit due to hard work in that area. There is a new focus in human trafficking/prostitution. The department is now back to 2010 staffing levels, and there are no requests in this budget for additional staffing. But, Chief Whipple stressed, the need is there. They are at a level where, when someone is out sick, it requires overtime to fill the position. Chief Whipple noted that “community justice” is not taxpayer funded; it is funded by the Department of Corrections. They fund 2 years at a time, and each year they add a year, which allows planning for at least a year. The Chief noted the efficiency of their building which is not costing what was projected. The Chief expressed concern with taking 2 of the proposed vehicle replacements out of the budget. He said this will create problems down the line and may require a significant increase to get back to where we were last year. They will be replacing 4 servers which is expensive ($129,000). Ms. Nowak expressed a concern with overtime and wanted the proposed figure to be “as real as possible.” She noted that if this is a trend, it will be difficult to sustain. Chief Whipple said when he wrote the budget everything was great, but in the last 2 weeks. There has been a departure. These shifts have to be filled. Ms. Nowak noted the city growth has put extra burdens on safety personnel. She asked that in the future both Police and Fire Chiefs come to the Council with an idea of what increases will mean and how the city can better prepare. CITY COUNCIL BUDGET PRESENTATION 10 JANUARY 2015 PAGE 7 Ms. Emery asked about taser replacement. Chief Whipple said tasers are on the street 7 years. It is important to be sure they work. He noted that next year there will be a need for forearms replacement. Ms. Emery asked about accreditation. The Chief said they have done that in recent years and he would support it again, when possible. The Chief noted that calls were down from 18,000 in 2013 to 15,000 in 2014. Mr. Shaw asked about cooperation with the Air Guard. Chief Whipple said there is a memorandum of understanding where the Guard assigns a person to the city. Currently, this person is doing evidence analysis, especially with regard to human trafficking. There is no additional cost to the community. Mr. Shaw noted the reduction in traffic ticket fines. The Chief explained the frustration with the court hearing officer who is regularly reducing fines. I. Community Library: Ms. Murray noted that in surveys done over the year, collections are rated very high, but technology could use improvement. So they are doing some upgrading and having some instruction classes. They also have a free consultant from the State Library regarding a visioning plan. This will include user and community input. There will be new marketing efforts for Library programs. Ms. Murray noted that 50% of South Burlington residents have library cards. The budget includes the purchase of a piece of furniture for e-book collections. With gift funds, they will purchase more e-books and e-magazines. These have shown a 35% increase. Ms. Murray said they would like more money for the Bookmobile as the amount provided by the Rotary is going down. Ms. Nowak asked who keeps the “Friends of the Library” money. Ms. Murray said the Friends do, and the Library can petition for funding. Ms. Nowak then asked for public comment. Ms. Ventriss said she would like the Council to consider supporting a staff increase for public safety and for equipment that is being delayed. Mr. Michaels echoed Ms. Ventriss’ comments. He wanted to be sure the Police had adequate vehicles and staffing. He also asked if businesses could be asked to underwrite the bookmobile. Mr. Dorn noted that Mr. Michaels personally replaced the tattered City Hall American flag. Ms. Fitzgerald, representing the School Board, also spoke to public safety issues and noted the need to consider the changing demographics in the school system with more ESL and poverty level students. She also complimented the work done by Tom Hubbard with John Stewart and the time spent by Ms. Nowak and Mr. Dorn with school people. CITY COUNCIL BUDGET PRESENTATION 10 JANUARY 2015 PAGE 8 Ms. Nowak stressed the fact that the Council understands the challenges the Police and Fire Chiefs have and noted this was a difficult budget to put together. She said it is important for both chiefs to come to the Council regarding future needs so they can be staffed and equipped properly. 3. Budget Review and Summary: Mr. Hubbard acknowledged the efforts of Sue Dorey and department heads in bringing the budget together. The budget represents a 2.95 cent increase, or 6.88%. The impact of this on a typical single family home is $97.35 for the year ($8.11 a month) and on a second $66.67 (5.56 a month). Ms. Riehle said she was struck by the public concern with safety and by troubling events around the country and world. She asked if there could be a special budget item to fund more public service. Members felt they would like to think about this until Monday evening’s meeting (6:30 p.m.). 4. Executive Session: Ms. Emery moved the Council meet in executive session to discuss legal issues, premature disclosure of which could put the city at a disadvantage. The executive session will include the City Manager, Deputy City Manager and City Attorney. Ms. Riehle seconded. Motion passed unanimously. Following the executive session, Ms. Emery moved to adjourn. Mr. Shaw seconded. Motion passed unanimously. The meeting was adjourned at 2;15 p.m. _____________________________, Clerk 575 Dorset Street South Burlington, VT 05403 tel 802.846.4106 fax 802.846.4101 www.sburl.com MEMORANDUM TO: Kevin Dorn, City Manager FROM: South Burlington Planning Commission Paul Conner, Director of Planning & Zoning Justin Rabidoux, Director of Public Works SUBJECT: Proposed FY 2016 CCRPC Unified Planning Work Program projects DATE: January 20, 2015 City Council meeting Again this year the Chittenden County Regional Planning Commission (CCRPC) is seeking requests for possible transportation planning projects they should undertake in their next fiscal year. On December 16, 2014, the Planning Commission reviewed the status of ongoing Fiscal Year 2015 projects that had been applied for and approved last year and considered possible request for FY 2016. On January 13, 2015, the Commission considered and approved two requests for submittal to the City Council, with the recommendation that the Council approve and submit to the CCRPC. 1. Williston Road Network Analysis Phase II Description: Picking up where Phase I of this analysis of future transportation needs along the Williston Road corridor leaves off, this phase would focus on the next level of detail and would include scoping of potential transportation projects identified in Phase I and significant public outreach with the community and property owners. The overall project goal is to match the future transportation system for this part of the city with the anticipate amount, scale, and form of development as envisioned by the community over the next 10- 30 years. 2. Kimball Ave / Kennedy Drive / Tilley Drive / Old Farm Road / Hinesburg Road Network Analysis Description: Would begin to assess and develop concepts for the future multi-modal transportation system to serve the anticipated future development in this area, including potential UVM Medical Center and other projects. By initiating this project now, we can collectively plan ahead of the demand for transportation in this part of the city. See the enclosed detailed project sheets. A note regarding required cash match for the projects: • Williston Road: Staff from the City as well as the CCRPC are recommending that this be considered a project of “regional significance” which would not require a local match. 2 • Kimball / Tilley Drive: Staff has initiated discussions with private property owners in this area to consider the match being provided by them. At this time, the request to the CCRPC would identify the private sector as “possible” source of the match. Staff may return to the City Council at a future meeting to review and consider any remaining match to be provided by the City. Recommended action: approve submittal of the two (2) recommended FY 2016 CCRPC UPWP request as outlined herein and as attached. PROJECT APPLICATION FORM FY2016 Unified Planning Work Program Applications should be no more than 4 pages (excluding any maps, match commitment letter and public meeting documentation). Deadline for receipt of completed submissions is 4:30 p.m., Friday, January 23, 2015. Application forms should be emailed as a Word attachment to: bdavis@ccrpcvt.org. This form can be downloaded from the CCRPC website at: http://www.ccrpcvt.org/workplan/. NOTE: You must submit one application form per project. For data requests (e.g., sign inventories, culvert inventories, traffic counts, etc.) please use the appropriate form and submit one form per request. 1. GENERAL INFORMATION Submitted by (Name, Title): Paul Conner, Director of Planning & Zoning Municipality/Agency/Organization: City of South Burlington Telephone: (802) 846-4106 Email: pconner@sburl.com 2. PROJECT INFORMATION Project Title: Kimball Ave / Kennedy Drive / Old Farm Road / Tilley Drive / VT 116 Transportation Needs Analysis Project Location The vicinity of Kimball Ave to Tilley Drive, where UVM Medical Center and other potential significant development is foreseeable Project Description (100 words max): This project would assess alternatives to address long- term, multi-modal transportation needs to accommodate anticipated development in this area arising from Fletcher Allen Health Care (now UVM Medical Center) pursuing acquisition of land for anticipate future needs, along with other nearby anticipate development projects (Old Farm Road and others). Project would potentially involve developing the framework for a Transportation Improvement District for the area. Scope of Work Outline: The proposed scope of work for the project is as follows: • Meet with various property owners to understand, at this early stage, anticipated development potential; 110 West Canal Street, Suite 202 Winooski, VT 05404-2109 802-846-4490 www.ccrpcvt.org • Refine the area of project analysis • Chart the anticipated land use buildout in the area and adjacent areas that would rely on the transportation network in the area, recognizing the city’s goals for compact, pedestrian- friendly design; • Develop a sub area transportation model to utilize in the estimation of future transportation system performance and improvements, with an emphasis on multi-modal transportation modes (bicycles, pedestrians, transit, and vehicles) in keeping with the City’s long-term transportation vision; • Establish a performance goal for the area for all modes of transportation and desired elements of the local / regional transportation system • Work with stakeholders to identify opportunities for multi-modal transportation • Identify needs for regionally significant enhancements to the transportation network • Identify transportation improvements that can be met to meet the needs of a long-term buildout of the area in incremental stages • Provide a basic costing for short, medium, and long term improvements. • Develop framework to establish a Transportation Improvement District in the area. Deliverables: See the Scope of Work above. Each scope item would have a commensurate deliverable, alongside meetings as appropriate with public bodies. Other Project Participants (e.g., other agencies, non-profits, consultants, community groups): Project participants, in addition to City Officials, board & committee members, and the general public would likely include: area businesses & property owners, Vermont Agency of Transportation, regional service providers & advocacy groups such as CATMA, CCTA, Local Motion, and the CCRPC. Project Match Requirement: The City is presently working with private sector partners to identify and establish match commitments and will follow up with CCRPC staff. Public Meeting Requirement: The South Burlington Planning Commission reviewed and approved this request at its January 13, 2015 regular meeting. The South Burlington City Council approved this request at its January 20, 2015 regular meeting. Budget: Requested UPWP Amount $48,000 Non Federal Cash Match $12,000 Other funding $0 Total Project Cost $60,000 Project Schedule (assume July 2014 start) – add more lines if needed Milestone Month/Year Select and sign contract with selected consultant 7/2015 Meet with various property owners to understand, at this early stage, anticipated development potential; 7/2015 Refine the area of project analysis 8/2015 Chart the anticipated land use buildout in the area and adjacent areas that would rely on the transportation network in the area, recognizing the city’s goals for compact, pedestrian-friendly design; 9/2015 Develop a multi-modal sub area transportation model to utilize in the estimation of future transportation system performance and improvements; 10/2015 Establish a performance goal for the area and desired elements of the local / regional transportation system with an emphasis on multi-modal transportation 12/2015 Work with stakeholders to identify opportunities for multi-modal transportation 2/2016 Identify needs for regionally significant enhancements to the transportation network 3/2016 Identify transportation improvements that can be met to meet the needs of a long-term buildout of the area in incremental stages 5/2016 Provide a basic costing for short, medium, and long term improvements. 6/2016 Draft and Final Reports 6/2016 Stages, as appropriate, would include public meetings as determined through a final scope of work. 3. BENEFITS TO REGIONAL AND LOCAL PLANNING Identify which strategies and actions from the ECOS Plan this project will address. (www.ecosproject.com – see Chapter 3) The proposed project will address a key strategy and several actions from the ECOS Plan: (1) Strive for 80% of new development in areas planned for growth, which amounts to 15% of our land area 1. Invest in Areas Planned for Growth – a. Establish wastewater, water infrastructure and public transit in areas currently developed and/or planned for growth 2. Municipal Planning and Zoning - Strengthen and direct development toward areas planned for growth through infill development and adaptive reuse of existing buildings through municipal plan and bylaw revisions and state designation programs b. Integrate capital planning and budgeting in planning efforts to provide the right mix of infrastructure over time. Official maps can also be a useful tool to drive infrastructure improvements in the areas planned for growth. 3. Affordable Housing – Producing more affordable housing helps meet basic needs, creates jobs and 50-year hard assets. This is a critical part of the infrastructure of the community and the economy a. Implement incentives that encourage more housing construction that is lower cost including, but not limited to, affordable and supportive housing. This housing should be integrated within our communities throughout the County to provide a mix of housing for different incomes and access to jobs and services. These actions include: ii. Increase density in areas planned for growth considering community character and design iii. Revise infrastructure requirements with a goal of reducing costs for developers 4. Energy b. Decrease greenhouse gas emissions, to support the State’s goal of reducing greenhouse gas emissions 50% from 1990 levels by 2028 iii. Reduce fossil fuel consumption in the transportation sector. 5. State/Local Permitting Coordination & Improvement c. Develop a transportation assessment process that supports existing and planned land use densities and patterns in Center, Metro, Suburban, Village, and Enterprise Planning Areas to allow for more congestion and greater mode choice than allowed by current standards... 6. Metropolitan Transportation Plan Investments a. Adequately fund the maintenance and preservation of our existing transportation assets including roads, bridges, rail, transit, walking/biking facilities, and transportation demand management (TDM) programs and facilities c. Future project investments and specific focal areas for targeted implementation impact include: ii. Expand Intelligent Transportation Systems (ITS) for the roadway network, and traffic and transit operations, to improve safety and reduce congestion; iii. Expand the Go! Chittenden County Transportation Demand Management (TDM) program (including park and ride facility development) to reduce single occupancy vehicle (SOV) trips iv. Increase investment in CCTA transit services to increase user accessibility v. Expand walking and biking infrastructure to support active transportation and to provide interconnection with the region’s transit system Assessment: The proposed project is intended to help establish the conditions that will allow for a compact, mixed use, urban buildout of this area. The Regional Plan identifies this area as Center and Enterprise in the future land use map and principally as “employment zoning with sewer service.” The components of this project are designed, further, to establish conditions for a transportation system that is both cost-effective and supportive of the urban environment being created through the use of transportation demand management techniques. The use of these transportation demand management techniques, together with an emphasis on a transportation-land use connection that supports walkable, transit supportive environments, will support the Regional Plan goals described above. Does this project address a need identified in a local planning document? Yes. South Burlington Comprehensive Plan objectives: Page 121: “Promote a well-rounded transportation system that should provide, in as economical a manner as possible, safety, efficiency, attractiveness, convenience, and service commensurate with need;” “The City encourages greater use of mass transit of all forms, and other alternative modes of transportation including walking, biking and ride sharing;” “Promote good access management when planning new roads, improving existing roads, and reviewing new development;” “[T] concept of a transportation corridor… should be adhered to as fully as possible.” For transportation and land use projects, how will the project benefit the following: • The safe, effective operation of the transportation system? The proposed project will plan for the efficient movement of people and goods in an area slated for significant development through each of the tools described above. This will include transit and pedestrian-supportive tools that can grow and adjust with the long-term buildout of the area. • Regional and/or local economic development? The proposed project will identify the transportation improvements needed to allow for the significant compact, mixed use development being planned for this area. • Multimodal travel options, connections, and/or reduce travel delays for people and goods? The proposed project focuses on establishing a framework for addressing the medium and long term transportation needs in an area of the city that will likely see significant housing and employment. • Increase the livability of local communities? A significant focus of this study will be to assess how to develop a coordinated, multi-modal transportation system that can grow with demand in the area, and to be ahead of the “need” curve in planning for a transportation system that reflects the local and broader community’s goals. • Complement other local/regional activities or initiatives? This project is closely aligned with the Transportation actions described from the ECOS Plan For other planning projects, please describe how the project benefits the local community. N/A How does this project help to achieve greater equity? How are disparities for disadvantaged communities improved through this project? The proposed project will assist this goal by looking at how to most effectively move people – residents, employees, and patients – with various different origins, destinations, and modes of transportation in a sustainable an equitable manner. How does the project demonstrate a cost-effective solution to a potential or recognized problem? The primary goal of this project is to find the most cost effective transportation solutions that will coordinate with and support the build-out of the area in a compact, pedestrian-friendly, mixed use environment. How will this project be implemented when planning is complete? The project will be implemented through a number of means, including providing guidance to the private sector in development proposals, future amendments to city ordinances, city capital planning, and possible transportation grants. PROJECT APPLICATION FORM FY2016 Unified Planning Work Program Applications should be no more than 4 pages (excluding any maps, match commitment letter and public meeting documentation). Deadline for receipt of completed submissions is 4:30 p.m., Friday, January 23, 2015. Application forms should be emailed as a Word attachment to: bdavis@ccrpcvt.org. This form can be downloaded from the CCRPC website at: http://www.ccrpcvt.org/workplan/. NOTE: You must submit one application form per project. For data requests (e.g., sign inventories, culvert inventories, traffic counts, etc.) please use the appropriate form and submit one form per request. 1. GENERAL INFORMATION Submitted by (Name, Title): Paul Conner, Director of Planning & Zoning Municipality/Agency/Organization: City of South Burlington Telephone: (802) 846-4106 Email: pconner@sburl.com 2. PROJECT INFORMATION Project Title: Williston Road Network Analysis Phase II Project Location (name of roadway, intersection, geographic area, etc.): Williston Road Corridor between I-89 and Patchen / Hinesburg Road, including adjacent areas to the north and south. Project Description (100 words max): Following completion of the Phase I analysis of the medium and long-term transportation needs along the Williston Road Corridor, Phase II would focus on scoping identified network projects such as possible new roadway linkages and/or access management, and related public / landowner outreach. Scope of Work Outline: 1. Following completion of Phase I, determine potential projects within the analysis area in which to pursue scoping. 2. Meet with property owners to discuss concepts, gather initial feedback on Phase I 3. Scoping of potential roadway connections and/or access management alternatives 4. Public outreach and discussion 110 West Canal Street, Suite 202 Winooski, VT 05404-2109 802-846-4490 www.ccrpcvt.org 5. Preparation of draft and final reports Expected Deliverables: 1. Summary notes from public and landowners meetings 2. Draft and final reports based on the scope of work Other Project Participants (e.g., other agencies, non-profits, consultants, community groups): 1. Community stakeholders 2. Regional Planning Commission & Regional entities 3. VT Agency of Transportation 4. Property owners & developers Project Match Requirement: Please attach a letter from the governing body/municipal manager/organization director documenting the availability of at least 20% non-federal local cash match (no in-kind match allowed), unless you are applying for projects that use CCRPC staff/intern resources to undertake the activity (see projects listed in “Transportation Services” under the Eligible Initiatives section in the Program Summary packet), or if it is a small technical assistance project. Additional consideration will be given to submissions that intend to provide an overmatch of local funds. Staff from the City and Regional Planning Commission have met to discuss this project and feel that this project is of regional significance and that as a result, a local match would not be required. Public Meeting Requirement: In order to apply, municipal projects must have been discussed as an agenda item at a warned public meeting within the last calendar year. Attach documentation of the meeting. Regional project requests will be addressed as part of the CCRPC’s public process. Budget: Requested UPWP Amount $50,000 Non Federal Cash Match $0 Other Funding $0 Total Project Cost $50,000 Project Schedule (assume July 2015 start) – add more lines if needed Milestone Month/Year 1. Following completion of Phase I, determine potential projects within the analysis area in which to pursue scoping. 7/2015 2. Meet with property owners to discuss concepts, gather initial feedback on Phase I 8/2015 3. Scoping of potential roadway connections and/or access management alternatives 9/2015 4. Public outreach and discussion 11/2015 5. Preparation of draft and final reports 2/2016 3. BENEFITS TO REGIONAL AND LOCAL PLANNING Identify which of the 8 strategies and general actions under each strategy from the ECOS Plan this project will address. (http://www.ecosproject.com/plan – see Chapter 3) The proposed project will address a key strategy and several actions from the ECOS Plan: (1) Strive for 80% of new development in areas planned for growth, which amounts to 15% of our land area 1. Invest in Areas Planned for Growth – a. Establish wastewater, water infrastructure and public transit in areas currently developed and/or planned for growth 2. Municipal Planning and Zoning - Strengthen and direct development toward areas planned for growth through infill development and adaptive reuse of existing buildings through municipal plan and bylaw revisions and state designation programs b. Integrate capital planning and budgeting in planning efforts to provide the right mix of infrastructure over time. Official maps can also be a useful tool to drive infrastructure improvements in the areas planned for growth. 3. Affordable Housing – Producing more affordable housing helps meet basic needs, creates jobs and 50-year hard assets. This is a critical part of the infrastructure of the community and the economy a. Implement incentives that encourage more housing construction that is lower cost including, but not limited to, affordable and supportive housing. This housing should be integrated within our communities throughout the County to provide a mix of housing for different incomes and access to jobs and services. These actions include: ii. Increase density in areas planned for growth considering community character and design iii. Revise infrastructure requirements with a goal of reducing costs for developers 4. Energy b. Decrease greenhouse gas emissions, to support the State’s goal of reducing greenhouse gas emissions 50% from 1990 levels by 2028 iii. Reduce fossil fuel consumption in the transportation sector. 5. State/Local Permitting Coordination & Improvement c. Develop a transportation assessment process that supports existing and planned land use densities and patterns in Center, Metro, Suburban, Village, and Enterprise Planning Areas to allow for more congestion and greater mode choice than allowed by current standards... 6. Metropolitan Transportation Plan Investments a. Adequately fund the maintenance and preservation of our existing transportation assets including roads, bridges, rail, transit, walking/biking facilities, and transportation demand management (TDM) programs and facilities c. Future project investments and specific focal areas for targeted implementation impact include: ii. Expand Intelligent Transportation Systems (ITS) for the roadway network, and traffic and transit operations, to improve safety and reduce congestion; iii. Expand the Go! Chittenden County Transportation Demand Management (TDM) program (including park and ride facility development) to reduce single occupancy vehicle (SOV) trips iv. Increase investment in CCTA transit services to increase user accessibility v. Expand walking and biking infrastructure to support active transportation and to provide interconnection with the region’s transit system Assessment: The proposed project is intended to help establish the conditions that will allow for a compact, mixed use, urban buildout of this area. The Regional Plan identifies this area as “employment zoning with sewer service (map 1) and as Center and Metro in the future land use map (map 2). The components of this project are designed, further, to establish conditions for a transportation system that is both cost-effective and supportive of the urban environment being created through the use of transportation demand management techniques. Does this project address a need identified in a local planning document? Yes. South Burlington Comprehensive Plan objectives: Page 51: “To create through the blending and arranging of an appropriate mix of uses, a diverse, dynamic and people-oriented South Burlington City Center.” Page 121: “Promote a well-rounded transportation system that should provide, in as economical a manner as possible, safety, efficiency, attractiveness, convenience, and service commensurate with need;” “The City encourages greater use of mass transit of all forms, and other alternative modes of transportation including walking, biking and ride sharing;” “Promote good access management when planning new roads, improving existing roads, and reviewing new development;” “[T] concept of a transportation corridor… should be adhered to as fully as possible.” For transportation and land use projects, how will the project benefit the following: • The safe, effective operation of the transportation system? The proposed project will plan for the efficient movement of people and goods in an area slated for significant development through each of the tools described above. • Regional and/or local economic development? The proposed project will identify the transportation improvements needed to allow for the significant compact, mixed use development being planned for this area. • Multimodal travel options, connections, and/or reduce travel delays for people and goods? The proposed project focuses on establishing a performance goal for the area and then identifying the transportation improvements that will meet that goal through cost effective methods possible, such as TDM practices, rather than traditional roadway widening. • Increase the livability of local communities? A transportation system that uses TDM practices to meet instead of traditional suburban style improvements results in a more pedestrian-friendly, and livable environment. • Complement other local/regional activities or initiatives? This project is closely aligned with the Transportation actions described from the ECOS Plan For other planning projects, please describe how the project benefits the local community. N/A Are there traditionally underserved populations in the project study area? How does this project help to achieve greater equity? How are disparities for disadvantaged communities improved through this project? The proposed project will assist this goal by: first, creating the conditions for compact living and employment, which will reduce household needs for cars and allow for greater housing affordability; and second, focusing on TDM practices that provide options for all types of users. How does the project demonstrate a cost-effective solution to a potential or recognized problem? The primary goal of this project is to find the most cost effective transportation solutions that will allow for the full build-out of a compact, pedestrian-friendly, mixed use environment. How will this project be implemented when planning is complete? The project will be implemented through a number of means, including providing guidance to the private sector in development proposals, future amendments to city ordinances, the City Official Map, city capital planning and implementation of the City’s Tax Increment Finance District, and possible transportation grants. 575 Dorset Street South Burlington, VT 05403 tel 802.846.4107 fax 802.846.4101 www.sburl.com To: Kevin Dorn, City Manager From: Ilona Blanchard, Project Director Subject: City Center Update Date: January 20, 2015 Background: TIF District Financing As the City begins 2015, South Burlington is closing in on a 2016 construction date for Market Street and a similar shovel ready date for Garden Street and City Center - Dumont Park. In addition, for public amenity projects such as a library or an urban park, the ability to finance site selection or design in 2015 or early 2016 may reduce future costs or take advantage of unique opportunities. Conversely, while the City has had many, many productive conversations with TIF District potential development partners, South Burlington does not yet have a signed development agreement. There have been, however, two private sector projects, one built, and one proposed and in permitting, which combined would generate increment. This “increment” or revenue is estimated to be sufficient to service TIF District financing debt in order to construct Market Street. Prior to requesting voter authorization for any TIF District debt, the City Council will have to approve a TIF District Financing Plan. This will then need to be submitted to the Vermont Economic Progress Council (VEPC), and VEPC must to approve it. A public vote would need to take place in June of 2015 in order for the City to have the option to consider potential FY16 expenditures funded by future financing proposed in the budget. This future financing is proposed to be backed by City Center Reserve Funds (City portion costs) and future TIF District increment revenues (TIF eligible costs). Voter authorization of debt does not require the City to borrow immediately. In fact, the debt may be issued several years in the future as long this debt is used for the project for which the vote authorized it to be used. Authorization does give the City the flexibility to be nimble in taking action should opportunities arise. A Financing Plan is being prepared to provide to the public on January 30, two weeks prior to a proposed City Council public hearing February 16. A tentative calendar has been attached. In support of this work, the City has contracted with a financial firm to analyze financing options, debt instruments and the financing plan. The City has also engaged a law firm to ensure that all legal notices and other matters are conducted appropriately for the TIF District vote. Financing Plan The TIF District Financing Plan will enumerate the funds required to build the TIF District Projects and project (estimate) future revenues based the future private sector investments. The City is working with stakeholders on these investments in order that they be reasonable. Similar to the TIF District Plan, for the most part these projected estimates are developed in order to establish what the City may finance for each project against future increment. The Financing Plan will need to be approved by the City Council before it can be considered by VEPC and the public must be given an opportunity to comment. VEPC will by analyzing the Financing Plan for feasibility. Public Art All three City Center projects include a public art component. In many communities, the selection of public art has both a public input component and an expert advisory component to the Council. A public art policy has been drafted and will need to be considered this winter/spring if such a process is to be followed. This will ensure that any conditional selection by the City Council will occur in time to be integrated into project plan sets. The schedules for the City’s three ongoing TIF District projects are converging. Garden Street and City Center – Dumont Park are nearing the end of project definition. Meanwhile, the Market Street plan set is ready to be submitted for permits. This convergence creates an opportunity to consider a coordinated public art selection for all three projects in single effort. I.e., rather than three calls for art, one call for art would be issued. Financial This year the proposed budget includes approximately a 1.25 cent increase in the amount of funds that is contributed annually to the City Center Capital Reserve Fund. The draft CIP shows a final 1.25 cent increase in FY17. The City Center Capital Reserve Fund supports the City portion of costs for servicing debt related to public facilities and a Williston Road Streetscape project. These costs are also forecast in the draft CIP to be supported by the establishment of a public facilities impact fee and updating existing impact fee special funds which are not sourced from taxpayers. Facilities such as a library would typically have a capital campaign. Donations raised in a capital campaign would also offset taxpayer costs, but are not estimated or reflected in the draft CIP. As funding availability and sources are defined and identified, projects to be funded designed and committed to, and as development agreements are established, the City’s CIP will continue to be refined. Market Street Market Street is the only project to which the City is committed. This project has now been reviewed by VTrans and is ready for permit submittal. The project’s proposed construction date was advanced from 2017 to 2016. A positive TIF vote on this project will allow the City to request anticipation funds on a bond issue, or other long term debt instrument. Anticipation “notes” are generally very low interest types of loans because they are very short term (usually a year). With the permission of the note holder, they are often “rolled” without requiring payment until the debt is issued. The CIP proposes that the City use TIF District Financing to match Federal funds during construction of the project. The City may elect to use anticipation notes initially for construction, and then, in March of 2017 issue the debt to both complete Market Street and “trigger” the TIF District. By triggering or initiating the TIF District increment collection period, the City will begin collecting 75% of taxes on the increment (value above what existed April 1, 2012), and do so for the subsequent 20 years. Anticipation Notes do not “incur debt” or otherwise trigger period for collection of the TIF District increment. In Addition: Separately from this work the City has: • Hosted a tour of the TIF District for prospective developers – City Center is Ready to Bloom, • Met with potential investors on a variety of opportunities for collaboration, • Contracted for development agreement legal support, • Participated in the TIF District rulemaking process and attended a statewide TIF District training (including 2 members of the finance office and the City Attorney). Attachments: • Tentative Calendar for Proposed 2015 Public Vote on Financing • CIP • The Project Development Process, TIF District Plan, City Comprehensive Plan and Official Map are available on www.sburl.com. Recommendation: Listen to the presentation and ask questions. Additional consideration: The State requires that if the City is to incur debt financed by the TIF District, South Burlington will need to do so prior to March of 2017, and will only have five subsequent years during which to use this financing tool. The City may only ask voters to vote on the same proposal to use TIF District financing twice in a calendar year. Tentative Calendar for Proposed 2015 Public Vote on Financing January 28 - Financing Plan Public Hearing warning published in The Other Paper January 30 – Proposed TIF District Financing Plan available in the Clerk’s Office, on City website February 17 - Proposed Council TIF District Financing Plan Public Hearing and consider vote on resolution to approve the Financing Plan March 6 - Financing Plan to VEPC March 26 - VEPC meeting (first) April 15 - Public Information Hearing warning published in The Other Paper April 23 - VEPC meeting (second) May 4 - Proposed City Council Public hearing, warn articles, consider voting on articles (at Council Meeting) May 6 - The Other Paper warning published May 20 - The Other Paper warning published May 27 - The Other Paper warning published June 3 - The Other Paper warning published June 9 - Proposed Public Vote June 12 - last day of school/graduation GENERAL FUND - CITY CENTER CAPITAL IMPROVEMENT PROGRAM EXPENDITURES TOTALED BY EXPENDITURE COSTS AND FUNDING SOURCE 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 A B C D E F G H I J K L M N O P Q R S CITY CENTER CIP PROJECTS OVERVIEW: Department Contact: SUMMARY FINANCIALS (in $1,000)Prior Years FY 16 FY 17 FY 18 FY 19 FY 20 FY 21 FY 22 FY 23 FY 24 FY 25 Reserve (ten- years): Project - all years: Financing (ten-years): Estimated Costs Subtotaled: Studies, Design, Eng., Insp., GC, Legal 2,182 2,245 2,591 2,886 2,439 532 300 300 - - - 13,475 Land/ROW/Easement Acquisition - - - - - - - - - - - - Construction 79 1,603 15,893 13,704 17,224 3,314 - - 8,900 - - 60,716 Furniture & Equipment - - - - - - - - - - - - Current Bond Obligations - - - - City Center Bond repayment 50 361 993 1,518 1,650 1,611 1,580 1,549 1,519 1,487 12,319 TIF District Debt Repayment 6 295 898 1,664 2,321 2,402 2,349 2,304 2,258 2,214 16,711 To City Center CIP Reserve Fund 860 616 935 956 978 1,001 1,024 1,144 1,163 1,182 1,203 11,063 Proj. & Reserve Costs (excl. TIF Financing Payments):4,520 20,075 19,438 23,824 8,818 5,337 5,372 13,916 4,960 4,904 11,063 74,191 29,030 56 656 1,892 3,182 3,971 4,013 3,928 3,853 3,777 FY 16-25 Project Costs:71,930 Funding Sources Subtotaled: General Fund 860 616 935 956 978 1,001 1,024 1,144 1,163 1,182 1,203 11,063 CIP (City Center) Reserve Fund 227 124 304 782 1,200 1,301 1,270 1,246 1,222 1,198 1,173 301 9,745 - Grant_Donation_Developer Contribution 1,251 1,430 2,719 - - 250 300 300 8,900 - - 15,150 - - - - - - - - - - - - Bond Proceeds - 1,491 7,389 8,723 5,644 - - - - - - 23,247 Highway Impact Fee 606 685 24 73 - - - - - - - 1,389 Recreation Impact Fee 178 - - - - - - - - - - 178 - Public Facility Impact Fee - 0 57 211 318 349 341 334 328 321 315 2,574 TIF District Financing - 168 8,352 7,793 14,020 3,595 - - - - - 33,928 Trade-In Generated Revenues Other - - - - - - - - - - - - TIF District Revenues TBD 2015 6 295 898 1,664 2,321 2,402 2,349 2,304 2,258 2,214 16,711 Total Project Funding:2,261 3,727 10,132 16,589 19,663 3,845 300 300 8,900 - 74,192 Total Financing Payment Funding:51 368 993 1,518 1,650 1,611 1,580 1,549 1,519 1,487 29,029 Total Reserve Funding Sourced From General Fund:616 935 956 978 1,001 1,024 1,144 1,163 1,182 1,203 11,063 All City Center TIF eligible projects, incl. Market Street, but excluding stormwater/wetland impact mitigation which are in the Stormwater Fund. FY16 Funding is for design of impact fee eligible projects, and project definition for the City Hall, Library, Recreation Center and Williston Road Streetscape which are to be funded from the City Center CIP Reserve Fund and/or Reserve Fund backed debt. No donations/developer contributions have been shown. Some grants are included: for Market Street (secured) and the pedstrian bridge over I-89 (unsecured). City Manager's Office/Ilona Blanchard GENERAL FUND CITY CENTER OVERVIEW BY EXPENDITURE CITY CENTER PROJECTS OVERVIEW:Total Estimated Revenues: Total Estimated Savings: Department Contact: Ilona Blanchard Changes from FY 2015-2024 CIP: SUMMARY CIP EXPENDITURES (in $1,000)Prior Years FY 16 FY 17 FY 18 FY 19 FY 20 FY 21 FY 22 FY 23 FY 24 FY 25 Total: Market Street 1,391 1,788 3,412 651 - - - - - - - 7,242 Garden Street 466 327 3,129 1,611 - - - - - - - 5,533 City Center Park 178 168 777 737 - - - - - - - 1,860 Community Recreation Center 89 914 6,673 6,247 3,123 - - - - - - 17,046 City Hall 63 259 1,323 1,208 604 - - - - - - 3,457 Library 74 318 2,465 4,454 2,239 - - - - - - 9,551 Williston Road - 73 219 219 3,204 - - - - - - 3,717 City Center - Parking Garage - - 485 1,114 9,661 - - - - - - 11,260 Central Green & Streets - - - 99 331 3,545 - - - - - 3,976 Pedestrian/Bicycle Bridge over I-89 - - - 250 500 300 300 300 8,900 - - 10,550 TOTAL ESTIMATED CIP PROJECT EXPENDITURES:2,261 3,848 18,484 16,589 19,663 3,845 300 300 8,900 - - 74,191 FY 16-25 (Future) Estimated Spending Total:71,930 See City Center Grand Total For Reserve Fund Transfers from the General Fund ($650,000 transfer plus the debt capacity due to the yearly reduction in bond payments). 0 CITY CENTER: Expenditures are proposed for construction in FY2016 for Market Street (only project committed for construction), and for design in FY2016 for Garden Street, Public Facilities, Williston Road, and Dumont (City Center) Park. Funding is a mixture of reserve funds, capacity from reduction in debt obligations, impact fees, grants, bonds and TIF District Financing (see Grand Total for fund source breakdown). Additional environmental protection related projects are located in the Stormwater Enterprise Fund portion of the CIP. These are accounted for seperately from General Fund expenditures. This overview represents project costs only, additional cash flows include future obligations for anticipated financing. 0 Projects that are 100% TIF District financing eligible have been rescheduled to begin in 2017 when they may be entirely finance with TIF District revenues. MEMORANDUM  To: Kevin Dorn, City Manager; City Council  From: Jim Barlow, City Attorney  Date: January 13, 2015  Re: Acceptance of Corporate Way (n.k.a. Market Street)     On November 17, 1981 South Burlington Realty Corp. granted an Offer of Irrevocable Dedication (“OID”)  to the City of South Burlington for a roadway known as Corporate Way.    Corporate Way is presently  known as Market Street.  The OID for Corporate Way was granted as a condition of the Planning  Commission’s approval of a final subdivision plat for the proposed Corporate Circle Development.  A  Warranty Deed for Corporate Way was delivered to the City with the OID.   The OID contained a condition that “In the event that [South Burlington Realty Corp.] does not  commence construction of the Corporate Circle Development within the timeframes allowed by CITY  approvals, the CITY agrees it shall not accept this offer of dedication, and shall return to [South  Burlington Realty Corp.] the Warranty Deed referred to herein.”   A review of City records shows that  although the Corporate Circle Development project was never completed, construction of the Corporate  Circle Development project was commenced within the timeframes allowed by the Planning  Commission approval.  Thus, this condition in the Corporate Way OID was fulfilled.   On November 3, 2004 the Warranty Deed for Corporate Way was recorded in the City land records,  however staff has been unable to locate any record indicating that the City Council accepted Corporate  Way as a City street.  Nevertheless, the City has maintained Corporate Way continuously since 2004 and  has treated Corporate Way in all respects as a City street.    To correct any error in the record, I recommend that the City Council approve a motion to accept  Corporate Way as a City Street, in the following form:  I move to accept Corporate Way, presently known as Market Street, as described in the  Warranty Deed from South Burlington Realty Corporation dated February 4, 1982 and recorded  November 3, 2004 in Volume 687, Page 143 of the City of South Burlington Land Records.        Public Works Director Justin Rabidoux has confirmed that he has no objection to acceptance of  Corporate Way in its present condition.  Expenditure Report-December, 2014 General Fund Year-to-Date % Budget FY 2015 Account Budget Expenditures Expended $ (+/-) Paid December Total CITY COUNCIL $81,960.00 $72,598.76 88.58% $9,361.24 $5,918.00 Total ADMINISTRATIVE INSURANCE $3,786,878.41 $1,586,427.62 41.89% $2,200,450.79 $381,493.97 Total CITY MANAGER $478,770.22 $247,767.93 51.75% $231,002.29 $40,731.39 Total LEGAL, ACCOUNTING, ACTUARY $256,689.02 $169,338.99 65.97% $87,350.03 $31,859.64 Total ADMINISTRATIVE SERVICES $674,735.11 $217,794.03 32.28% $456,941.08 $5,971.10 Total INFORMATION TECHNOLOGY $138,876.79 $58,672.64 42.25% $80,204.15 $12,401.15 Total CITY CLERK $226,952.30 $102,260.84 45.06% $124,691.46 $15,124.51 Total ASSESSING/TAX/GENERAL LEDG $222,882.32 $113,726.90 51.03% $109,155.42 $18,980.26 Total PLANNING/DESIGN REVIEW $290,650.69 $126,560.45 43.54% $164,090.24 $23,920.69 Total NATURAL RESOURCES $2,900.00 $603.92 20.82% $2,296.08 $0.00 Total OPERATING TRANSFERS OUT $543,700.00 $543,700.00 100.00% $0.00 $0.00 Total GENERAL GOVERNMENT EXP. $6,704,994.86 $3,239,452.08 48.31% $3,465,542.78 $536,400.71 Total FIRE DEPARTMENT $3,061,337.33 $1,925,667.58 62.90% $1,135,669.75 $179,498.80 Total AMBULANCE $888,924.27 $355,036.59 39.94% $533,887.68 $60,612.00 Total POLICE DEPARTMENT $4,574,421.09 $2,154,221.75 47.09% $2,420,199.34 $356,329.21 Total PUBLIC SAFETY $8,524,682.69 $4,434,925.92 52.02% $4,089,756.77 $596,440.01 Total OPERATING TRANSFERS OUT $335,000.00 $335,000.00 100.00% $0.00 $0.00 Total HIGHWAY DEPARTMENT $2,385,946.83 $1,442,029.36 60.44% $943,917.47 $118,055.28 Total RECREATION ADMINISTRATION $224,018.01 $129,269.63 57.71% $94,748.38 $37,881.48 Total PROGRAMS $41,130.00 $19,022.65 46.25% $22,107.35 $1,755.56 Total RED ROCKS PARK $700.00 $189.37 27.05% $510.63 $19.64 Total FACILITIES $91,394.00 $78,874.88 86.30% $12,519.12 $546.03 Total LEISURE ARTS $7,100.00 $752.48 10.60% $6,347.52 $0.00 Total SPECIAL ACTIVITIES $124,300.00 $52,091.30 41.91% $72,208.70 $12,650.60 Total COMMUNITY LIBRARY $437,175.77 $174,049.16 39.81% $263,126.61 $28,030.25 Total CAPITAL/PARK MAINTENANCE $206,462.98 $107,706.70 52.17% $98,756.28 $20,950.09 Total CULTURE AND RECREATION $1,132,280.76 $561,956.17 49.63% $570,324.59 $101,833.65 Total OTHER OPERATING ENTITIES $634,572.00 $347,682.81 54.79% $286,889.19 $33,000.00 Total CURRENT PRINCIPAL, BONDS $796,512.00 $533,589.00 66.99% $262,923.00 $0.00 Total CURRENT INTEREST, BONDS $732,342.55 $149,116.54 20.36% $583,226.01 ($13,073.96) Total All Funds $21,246,331.69 $11,043,751.88 51.98% $10,202,579.81 $1,372,655.69 Expenditure Report-December, 2014 General Fund Year-to-Date % Budget FY 2015 Account Budget Expenditures Expended $ (+/-) Paid December GENERAL GOVERNMENT EXP. CITY COUNCIL General Expenses $2,500.00 $272.03 10.88% $2,227.97 $138.00 Holmes Road $0.00 $1,060.20 100.00% ($1,060.20) $0.00 Interim Zoning $0.00 $806.53 100.00% ($806.53) $0.00 G.B.I.C. $5,000.00 $0.00 0.00% $5,000.00 $0.00 V.L.C.T. $19,420.00 $19,420.00 100.00% $0.00 $0.00 Chamber of Commerce $4,000.00 $0.00 0.00% $4,000.00 $0.00 Social Services $36,300.00 $36,300.00 100.00% $0.00 $0.00 CCTV-Clickable Meetings $5,000.00 $5,000.00 100.00% $0.00 $0.00 Councilors $5,480.00 $5,480.00 100.00% $0.00 $5,480.00 Liquor Control $300.00 $300.00 100.00% $0.00 $300.00 Front Porch Forum $3,960.00 $3,960.00 100.00% $0.00 $0.00 Total CITY COUNCIL $81,960.00 $72,598.76 88.58% $9,361.24 $5,918.00 ADMINISTRATIVE INSURANCE Payment to Sickbank Fund $50,000.00 $0.00 0.00% $50,000.00 $0.00 Fringe Benefits $33,000.00 $9,260.15 28.06% $23,739.85 $201.79 FICA/Medicare $10,000.00 $68.72 0.69% $9,931.28 $0.00 Non-Taxable Fringe Benefi $5,000.00 $0.00 0.00% $5,000.00 $0.00 Vision Plan $12,252.88 $0.00 0.00% $12,252.88 $0.00 Vision Plan Sick Bank $350.00 $0.00 0.00% $350.00 $0.00 Short Term Disability Pla $16,264.96 $7,370.88 45.32% $8,894.08 $1,228.48 Long Term Disability $10,000.00 $0.00 0.00% $10,000.00 $0.00 Group Health Insurance $1,522,585.74 $742,312.53 48.75% $780,273.21 $128,877.98 Health Sick Bank $71,000.00 $25,768.14 36.29% $45,231.86 $4,294.69 Group Life Insurance $14,115.00 $14,514.70 102.83% ($399.70) $2,419.45 Group Dental Insurance $105,248.07 $55,179.94 52.43% $50,068.13 $9,389.99 Dental Sick Bank $4,500.00 $1,847.52 41.06% $2,652.48 $307.92 Pension $775,926.47 $13,133.18 1.69% $762,793.29 $0.00 ICMA Match $103,419.29 $46,405.11 44.87% $57,014.18 $8,407.30 Workers Comp Insurance $429,576.00 $322,807.54 75.15% $106,768.46 $117,079.43 Property Insurance $565,020.00 $339,187.94 60.03% $225,832.06 $106,762.20 VLCT Unemployment Insuran $15,000.00 $7,005.80 46.71% $7,994.20 $2,524.74 Deductibles/Coinsurance $10,000.00 $1,565.47 15.65% $8,434.53 $0.00 Employee Payouts $23,620.00 $0.00 0.00% $23,620.00 $0.00 COBRA $10,000.00 $0.00 0.00% $10,000.00 $0.00 Total ADMINISTRATIVE INSURANCE $3,786,878.41 $1,586,427.62 41.89% $2,200,450.79 $381,493.97 CITY MANAGER City Mgr.Salaries-Perm. $409,287.21 $216,499.44 52.90% $192,787.77 $37,626.00 City Mgr.Salaries-Other $2,744.95 $88.00 3.21% $2,656.95 $0.00 Leave Time Turn-In $5,200.00 $0.00 0.00% $5,200.00 $0.00 FICA/Medicare $31,913.06 $15,075.27 47.24% $16,837.79 $2,380.22 Office Supplies $4,000.00 $1,407.51 35.19% $2,592.49 $169.19 Advertising $1,000.00 $1,490.80 149.08% ($490.80) $126.00 Telephone $3,625.00 $6,015.21 165.94% ($2,390.21) $362.13 Postage $3,000.00 $0.00 0.00% $3,000.00 $0.00 Dues and Subscriptions $3,500.00 $3,011.79 86.05% $488.21 $17.26 Printing $6,000.00 $28.88 0.48% $5,971.12 $0.00 Consulting Fees $500.00 $0.00 0.00% $500.00 $0.00 Travel & Training $8,000.00 $4,151.03 51.89% $3,848.97 $50.59 Total CITY MANAGER $478,770.22 $247,767.93 51.75% $231,002.29 $40,731.39 LEGAL, ACCOUNTING & ACTUARY FICA/Medicare $6,697.58 $0.00 0.00% $6,697.58 $0.00 Dues and Subscriptions $2,700.00 $0.00 0.00% $2,700.00 $0.00 Hiring-required testing $1,000.00 $134.00 13.40% $866.00 $0.00 Payroll Processing Fees $18,741.44 $7,624.88 40.68% $11,116.56 $1,176.67 Planning and Design Litig $30,000.00 $290.00 0.97% $29,710.00 $0.00 Appeals/Abatements $7,000.00 $66,073.71 943.91% ($59,073.71) $14,215.26 Gen Govt. Actuaries/Pensi $20,000.00 $94.25 0.47% $19,905.75 $0.00 Gen Govt. Audit/Accountin $22,000.00 $19,000.00 86.36% $3,000.00 $0.00 Background Checks $1,000.00 $0.00 0.00% $1,000.00 $0.00 Legal/Labor/Suits $60,000.00 $1,689.00 2.82% $58,311.00 $0.00 Legal Costs $87,550.00 $74,433.15 85.02% $13,116.85 $16,467.71 Total LEGAL, ACCOUNTING & ACTUAR $256,689.02 $169,338.99 65.97% $87,350.03 $31,859.64 ADMINISTRATIVE SERVICES Muni Bld Cleaning Supplie $1,500.00 $386.94 25.80% $1,113.06 $0.00 Natural Gas Car-Parts $0.00 $65.79 100.00% ($65.79) $0.00 2nd Floor Copier $11,000.00 $481.45 4.38% $10,518.55 $99.12 Muni Bld Cleaning Service $19,000.00 $8,962.69 47.17% $10,037.31 $179.10 City Hall Maintenance $25,000.00 $17,557.47 70.23% $7,442.53 $1,271.41 Contingency Fund-Infrastr $75,000.00 $13,853.95 18.47% $61,146.05 ($9,701.65) Positive Pay Fee $800.00 $252.51 31.56% $547.49 $0.00 Electricity-City Hall $35,000.00 $5,156.15 14.73% $29,843.85 $0.00 Utilities-City Hall $20,000.00 $4,752.14 23.76% $15,247.86 $334.90 Utilities-Wheeler Park $0.00 ($700.21) 100.00% $700.21 ($700.21) Street Lights $170,000.00 $57,482.96 33.81% $112,517.04 $10,376.20 Stormwater User Rent $280,744.90 $78,736.32 28.05% $202,008.58 $0.00 Urban Art Project Park $3,000.00 $0.00 0.00% $3,000.00 $0.00 Health Officer Reimbursem $100.00 $0.00 0.00% $100.00 $0.00 Emergency Mgmt Center $2,000.00 $948.00 47.40% $1,052.00 $0.00 Generator Prevent Maint. $600.00 $0.00 0.00% $600.00 $0.00 Council/Board Secretary $8,870.36 $6,761.83 76.23% $2,108.53 $902.33 Possible Additional Staff $22,119.85 $23,096.04 104.41% ($976.19) $3,209.90 Total ADMINISTRATIVE SERVICES $674,735.11 $217,794.03 32.28% $456,941.08 $5,971.10 INFORMATION TECHNOLOGY IT Staff $44,474.49 $22,394.40 50.35% $22,080.09 $4,340.00 IT-Overtime $0.00 $130.20 100.00% ($130.20) $0.00 FICA/Medicare $3,402.30 $1,649.94 48.49% $1,752.36 $331.15 Computer Software $25,000.00 $9,397.07 37.59% $15,602.93 $2,607.50 Computer Hardware $51,000.00 $18,984.28 37.22% $32,015.72 $164.50 IT Service $15,000.00 $6,116.75 40.78% $8,883.25 $4,958.00 Total INFORMATION TECHNOLOGY $138,876.79 $58,672.64 0.42248 $80,204.15 $12,401.15 CITY CLERK City Clerk Salaries-Perm. $170,357.11 $81,970.65 48.12% $88,386.46 $13,486.73 Leave Time Turn-In $3,500.00 $0.00 0.00% $3,500.00 $0.00 Overtime $1,000.00 $833.93 83.39% $166.07 $0.00 FICA/Medicare $12,772.19 $6,662.35 52.16% $6,109.84 $1,190.29 Office Supplies $0.00 $0.00 0.00% $0.00 ($7.19) General Supplies $2,500.00 $673.45 26.94% $1,826.55 $3.69 Animal Control $5,850.00 $1,058.91 18.10% $4,791.09 $0.00 Election Expenses $7,370.00 $3,068.22 41.63% $4,301.78 $0.00 School Election Expenses $1,500.00 $0.00 0.00% $1,500.00 $0.00 Telephone $1,000.00 $154.02 15.40% $845.98 $30.16 Postage $3,655.00 $7.16 0.20% $3,647.84 ($0.50) Dues and Subscriptions $300.00 $295.00 98.33% $5.00 $0.00 Printing $375.00 $0.00 0.00% $375.00 $0.00 Board of Civil Authority $2,600.00 $1,328.25 51.09% $1,271.75 $0.00 Election Workers $3,300.00 $2,014.75 61.05% $1,285.25 $0.00 BCA Appeals/Abatements $2,000.00 $540.00 27.00% $1,460.00 $0.00 Office Equip Maintenance $2,673.00 $1,560.62 58.38% $1,112.38 $0.00 Travel & Training $4,700.00 $1,455.51 30.97% $3,244.49 $421.33 Photocopier Lease Prin $1,500.00 $638.02 42.53% $861.98 $0.00 Total CITY CLERK $226,952.30 $102,260.84 45.06% $124,691.46 $15,124.51 ASSESSING, TAX & FINANICE Assessing/Tax Sal.-Perm. $192,031.88 $96,549.61 50.28% $95,482.27 $17,532.40 Overtime $500.00 $350.32 70.06% $149.68 $0.00 FICA/Medicare $14,690.44 $7,795.49 53.07% $6,894.95 $1,416.40 Office Supplies $1,800.00 $801.45 44.53% $998.55 $11.56 Tax Sales Advertising $500.00 $0.00 0.00% $500.00 $0.00 Telephone $660.00 $123.86 18.77% $536.14 $19.90 Postage $5,500.00 $5,835.33 106.10% ($335.33) $0.00 Dues and Memberships $550.00 $240.00 43.64% $310.00 $0.00 Printing $1,650.00 $0.00 0.00% $1,650.00 $0.00 NEMRC/APEX $1,000.00 $750.00 75.00% $250.00 $0.00 Travel & Training $4,000.00 $1,280.84 32.02% $2,719.16 $0.00 Total ASSESSING, TAX & FINANCE $222,882.32 $113,726.90 51.03% $109,155.42 $18,980.26 PLANNING/DESIGN REVIEW Planning Salaries-Perm. $229,260.14 $111,395.76 48.59% $117,864.38 $21,358.61 Leave Time Turn-In $3,000.00 $0.00 0.00% $3,000.00 $0.00 Overtime $6,300.00 $1,542.15 24.48% $4,757.85 $398.39 FICA/Medicare $18,240.55 $8,412.94 46.12% $9,827.61 $1,567.08 Office Supplies $4,000.00 $1,489.63 37.24% $2,510.37 $161.59 Public Meeting Advertisin $3,500.00 $1,944.40 55.55% $1,555.60 $412.40 Telephone $750.00 $131.14 17.49% $618.86 $22.62 Postage $1,000.00 $3.85 0.39% $996.15 $0.00 Dues and Subscriptions $1,200.00 $823.00 68.58% $377.00 $0.00 Document Printing $2,000.00 $0.00 0.00% $2,000.00 $0.00 Maps $2,500.00 $0.00 0.00% $2,500.00 $0.00 Legal Services $5,400.00 $0.00 0.00% $5,400.00 $0.00 PC/DRB Stipends $9,000.00 $0.00 0.00% $9,000.00 $0.00 Travel & Training $4,500.00 $817.58 18.17% $3,682.42 $0.00 Total PLANNING/DESIGN REVIEW $290,650.69 $126,560.45 43.54% $164,090.24 $23,920.69 NATURAL RESOURCES Dues and Subscriptions $700.00 $0.00 0.00% $700.00 $0.00 Educational Programs $200.00 $78.45 39.23% $121.55 $0.00 Special Projects Material $1,700.00 $525.47 30.91% $1,174.53 $0.00 Printing $100.00 $0.00 0.00% $100.00 $0.00 Travel & Training $200.00 $0.00 0.00% $200.00 $0.00 Total NATURAL RESOURCES $2,900.00 $603.92 20.82% $2,296.08 $0.00 OPERATING TRANSFERS OUT Ambulance Department $155,000.00 $155,000.00 100.00% $0.00 $0.00 Fuel Pump Reserve Fund $8,200.00 $8,200.00 100.00% $0.00 $0.00 Open Space Reserve Fund $285,000.00 $285,000.00 100.00% $0.00 $0.00 Reappraisal Fund $95,500.00 $95,500.00 100.00% $0.00 $0.00 Total OPERATING TRANSFERS OUT $543,700.00 $543,700.00 100.00% $0.00 $0.00 Total GENERAL GOVERNMENT EXP. $6,704,994.86 $3,239,452.09 48.31% $3,465,542.77 $536,400.71 PUBLIC SAFETY FIRE DEPARTMENT Fire Salaries-Permanent $1,401,266.50 $650,027.92 46.39% $751,238.58 $119,687.52 Fire Salaries-On Call $7,500.00 $0.00 0.00% $7,500.00 $0.00 Leave Time Turn-In $8,000.00 $0.00 0.00% $8,000.00 $0.00 Holiday Pay $166,540.00 $130,549.81 78.39% $35,990.19 $28,380.99 Fair Labor Standard O/T $80,000.00 $257.58 0.32% $79,742.42 $171.72 F/D Overtime - Fill-In $50,000.00 $76,690.66 153.38% ($26,690.66) $7,067.19 F/D Overtime - Training $25,000.00 $35,298.84 141.20% ($10,298.84) $1,619.41 F/D Overtime - Emerg Call $7,000.00 $2,334.19 33.35% $4,665.81 $488.97 Wellness/Fitness $17,600.00 $6,975.00 39.63% $10,625.00 $0.00 Fire-Off Duty Outside Emp $3,000.00 $960.00 32.00% $2,040.00 $0.00 FICA/Medicare $126,723.83 $71,473.75 56.40% $55,250.08 $12,496.96 Office Supplies $2,000.00 $1,258.87 62.94% $741.13 $170.06 Vaccinations-HEP $1,000.00 $484.50 48.45% $515.50 $0.00 REHAB Supplies $300.00 $51.84 17.28% $248.16 $0.00 Station Operating Supply $4,500.00 $776.71 17.26% $3,723.29 $94.74 Maintenance Tools $420.00 $217.82 51.86% $202.18 $0.00 Uniforms-Career $11,150.00 $10,566.80 94.77% $583.20 $0.00 Firefighting Clothing $5,000.00 $2,280.91 45.62% $2,719.09 $204.99 Vehicle Tools $1,000.00 $326.92 32.69% $673.08 $69.37 Gas Chief's vehicle & rei $2,800.00 $1,662.33 59.37% $1,137.67 $223.28 Diesel Fuel $29,000.00 $12,815.66 44.19% $16,184.34 $1,928.26 Oil $600.00 $0.00 0.00% $600.00 $0.00 Films and Books $1,100.00 $0.00 0.00% $1,100.00 $0.00 Fire Prevention Materials $3,000.00 $1,990.34 66.34% $1,009.66 $0.00 Fire Extinguishers $600.00 $98.00 16.33% $502.00 $0.00 Airpacks Maintenance $5,500.00 $1,861.86 33.85% $3,638.14 ($45.89) Telephone $14,000.00 $3,920.82 28.01% $10,079.18 $640.47 Postage-Tool Shipping $400.00 $257.62 64.41% $142.38 $99.00 Dues and Subscriptions $1,350.00 $398.99 29.55% $951.01 $19.99 Fire Station Maintenance $44,000.00 $7,176.77 16.31% $36,823.23 $933.54 Laundry and Bedding $900.00 $855.09 95.01% $44.91 $294.09 Radio Repair $2,500.00 $1,573.64 62.95% $926.36 $0.00 Vehicle Maintenance $8,000.00 $5,765.82 72.07% $2,234.18 $118.78 Vehicle Repair $13,000.00 $3,262.43 25.10% $9,737.57 $1,081.55 Equipment R & M $4,000.00 $3,715.79 92.89% $284.21 $401.00 Truck Tires $4,500.00 $5,077.00 112.82% ($577.00) $2,227.90 Computers Contract ACS $2,500.00 $1,681.29 67.25% $818.71 $0.00 Conferences $1,500.00 $157.09 10.47% $1,342.91 $151.09 Training Schools $4,000.00 $689.00 17.23% $3,311.00 $0.00 Training Equipment $750.00 $724.12 96.55% $25.88 $0.00 Recruiting & Testing $1,000.00 $211.49 21.15% $788.51 $0.00 Fire Station #2 Heat/Elec $12,500.00 $3,948.25 31.59% $8,551.75 $543.82 Water Tank Rental Station $0.00 $449.57 100.00% ($449.57) $0.00 Fire Safety Equipment $46,950.00 $11,832.30 25.20% $35,117.70 $0.00 F/D Furniture/Equipment $677,500.00 $610,726.00 90.14% $66,774.00 $0.00 Firefighting Equipment-ho $10,000.00 $2,574.95 25.75% $7,425.05 $430.00 Note on Quint Fire Truck $151,387.00 $151,709.24 100.21% ($322.24) $0.00 F/D Equipment Trsf Out $100,000.00 $100,000.00 100.00% $0.00 $0.00 Total FIRE DEPARTMENT $3,061,337.33 $1,925,667.58 62.90% $1,135,669.75 $179,498.80 AMBULANCE Permanent Salaries $347,848.10 $197,159.13 56.68% $150,688.97 $35,222.96 EMT Pay $74,498.41 $37,185.10 49.91% $37,313.31 $6,065.06 Holiday Pay $45,420.00 $37,294.18 82.11% $8,125.82 $7,913.46 Fair Labor Standard OT $42,640.00 $4,875.34 11.43% $37,764.66 $1,953.72 Overtime Fill-In $20,000.00 $13,834.82 69.17% $6,165.18 $2,181.95 Overtime - Training $12,900.00 $8,027.65 62.23% $4,872.35 $1,168.99 Overtime - Emergency Call $5,000.00 $802.01 16.04% $4,197.99 $245.02 Wellness $4,800.00 $740.00 15.42% $4,060.00 $0.00 FICA/MEDI $32,767.76 $21,939.50 66.95% $10,828.26 $3,859.71 Doctor Service Stipend $2,400.00 $0.00 0.00% $2,400.00 $0.00 Office Supplies $2,000.00 $81.47 4.07% $1,918.53 $0.00 Medical Supplies-Disposab $22,500.00 $15,316.55 68.07% $7,183.45 $58.69 Medical Supplies-Oxygen $4,000.00 $1,043.94 26.10% $2,956.06 $150.41 Medical Equipment Replace $3,500.00 $3,082.50 88.07% $417.50 $0.00 Uniforms-Career $6,000.00 $1,693.54 28.23% $4,306.46 $200.00 Diesel Fuel $7,800.00 $3,246.63 41.62% $4,553.37 $517.20 Training Films and Books $750.00 $0.00 0.00% $750.00 $0.00 Telephone $4,000.00 $1,366.04 34.15% $2,633.96 $273.22 Billing Postage $3,000.00 $0.00 0.00% $3,000.00 $0.00 Dues & Subscriptions $500.00 $0.00 0.00% $500.00 $0.00 Radio Repair $1,750.00 $1,414.00 80.80% $336.00 $0.00 Vehicle Maintenance $2,500.00 $330.43 13.22% $2,169.57 $83.60 Vehicle Repair $3,000.00 $264.48 8.82% $2,735.52 $218.02 Equipment R&M $1,250.00 $203.08 16.25% $1,046.92 $0.00 Office Equip Maintenance $350.00 $91.67 26.19% $258.33 $0.00 Billing Software/Upgrades $4,000.00 $3,784.54 94.61% $215.46 $0.00 Med Equipment Maintenance $1,000.00 $0.00 0.00% $1,000.00 $0.00 Training Programs $2,250.00 $485.00 21.56% $1,765.00 $0.00 Training Equipment $500.00 $774.99 155.00% ($274.99) $499.99 To Reserve Fund-Training $10,000.00 $0.00 0.00% $10,000.00 $0.00 Replacement Vehicle Total AMBULANCE $888,924.27 $355,036.59 39.94% $533,887.68 $60,612.00 POLICE DEPARTMENT Police Salaries-Permanent $2,893,750.08 $1,340,983.64 46.34% $1,552,766.44 $245,612.70 Police Salaries-Other $0.00 $8,472.83 100.00% ($8,472.83) $950.63 Leave Time Turn-In $12,000.00 $0.00 0.00% $12,000.00 $0.00 Police Salaries-Overtime $220,000.00 $147,972.40 67.26% $72,027.60 $21,817.35 Holiday Pay $265,437.97 $119,950.56 45.19% $145,487.41 $33,700.67 Automatic Corporal $3,543.36 $0.00 0.00% $3,543.36 $0.00 Shift Differential $61,990.52 $23,533.18 37.96% $38,457.34 $4,864.18 Off-Duty Police Salary $22,000.00 $40,800.00 185.45% ($18,800.00) $520.00 Fitness $27,300.00 $0.00 0.00% $27,300.00 $0.00 Reparative Board Grant Ac $100,000.00 $0.00 0.00% $100,000.00 $0.00 FICA/Medicare $247,259.16 $129,843.60 52.51% $117,415.56 $23,602.05 Office Supplies $10,500.00 $2,566.76 24.45% $7,933.24 $319.70 Range Supplies $11,500.00 $9,918.84 86.25% $1,581.16 $0.00 Radio Equipment-Supplies $800.00 $0.00 0.00% $800.00 $0.00 Investigative Supplies $8,000.00 $2,876.74 35.96% $5,123.26 $110.89 Youth Services Supplies $6,000.00 $0.00 0.00% $6,000.00 $0.00 Traffic Unit Supplies $2,000.00 $208.01 10.40% $1,791.99 $0.00 K-9 Supplies $3,000.00 $4,038.67 134.62% ($1,038.67) $176.00 Janitorial Supplies $2,500.00 $1,359.73 54.39% $1,140.27 $189.98 Uniform Supplies $34,000.00 $17,987.70 52.91% $16,012.30 $0.00 Tires $10,200.00 $5,526.89 54.19% $4,673.11 $5,139.05 Gas and Oil $79,000.00 $32,702.93 41.40% $46,297.07 $5,336.93 Telephone $28,000.00 $15,980.10 57.07% $12,019.90 $3,413.33 Postage $2,800.00 $682.48 24.37% $2,117.52 $0.00 Dues and Subscriptions $2,300.00 $1,289.76 56.08% $1,010.24 $150.00 Towing Services $1,000.00 $425.00 42.50% $575.00 $0.00 Crime Prevention Supplies $4,500.00 $1,575.63 35.01% $2,924.37 $0.00 Building Repairs $3,500.00 $0.00 0.00% $3,500.00 $0.00 Building Maintenance $12,000.00 $5,721.00 47.68% $6,279.00 $178.88 Uniform Cleaning $18,000.00 $5,222.50 29.01% $12,777.50 $921.25 Office Equip. Contract $5,000.00 $3,787.93 75.76% $1,212.07 $1,912.90 Generator Prevent Maint $700.00 $0.00 0.00% $700.00 $0.00 Radio Equip. Maintenance $10,000.00 $2,783.15 27.83% $7,216.85 $353.50 Vehicle Repair $44,000.00 $27,939.14 63.50% $16,060.86 $1,053.45 Computer Connections Syst $14,500.00 $490.00 3.38% $14,010.00 $0.00 Equipment Maintenance $3,000.00 $0.00 0.00% $3,000.00 $0.00 Records Management System $10,000.00 $9,850.75 98.51% $149.25 $0.00 Consulting Services $6,840.00 $1,701.00 24.87% $5,139.00 $0.00 Tower Lease $300.00 $300.00 100.00% $0.00 $0.00 Animal Control Contracts $21,000.00 $485.52 2.31% $20,514.48 $5.04 Conferences $6,600.00 $158.36 2.40% $6,441.64 $0.00 In-Service Training $24,000.00 $11,017.47 45.91% $12,982.53 $478.48 Recruiting & Testing $2,500.00 $3,455.69 138.23% ($955.69) $200.00 Tuition Reimbursement $3,400.00 $0.00 0.00% $3,400.00 $0.00 Electric-Police Dept. $56,000.00 $19,539.98 34.89% $36,460.02 $2,807.73 Heat/Hot Water $12,000.00 $574.18 4.78% $11,425.82 $0.00 Radio Installation Utilit $500.00 $432.04 86.41% $67.96 $26.52 Building Common Area Fees $45,000.00 $24,662.99 54.81% $20,337.01 $0.00 Cleaning/Building Service $34,200.00 $16,172.00 47.29% $18,028.00 $2,488.00 Vehicles and Equipment $155,000.00 $104,539.19 67.44% $50,460.81 $0.00 Radio Equipment $21,000.00 $708.00 3.37% $20,292.00 $0.00 Taser Replacement $6,000.00 $5,985.41 99.76% $14.59 $0.00 Total POLICE DEPARTMENT $4,574,421.09 $2,154,221.75 47.09% $2,420,199.34 $356,329.21 Total PUBLIC SAFETY $8,524,682.69 $4,434,925.92 52.02% $4,089,756.77 $596,440.01 OPERATING TRANSFERS OUT To Capital Improvements $335,000.00 $335,000.00 100.00% $0.00 $0.00 Total OPERATING TRANSFERS OUT $335,000.00 $335,000.00 100.00% $0.00 $0.00 STREETS & HIGHWAYS HIGHWAY DEPARTMENT Highway Salaries-Perm. $660,142.89 $370,513.57 56.13% $289,629.32 $77,752.77 Leave Time Turn-In $8,500.00 $0.00 0.00% $8,500.00 $0.00 Highway Salaries-Overtime $30,000.00 $7,617.85 25.39% $22,382.15 $6,688.86 On-Call Pay $18,700.00 $0.00 0.00% $18,700.00 $0.00 FICA/Medicare $54,073.94 $29,538.34 54.63% $24,535.60 $6,549.95 Office Supplies $2,000.00 $835.39 41.77% $1,164.61 $190.28 Traffic Light Supplies $22,500.00 $7,658.97 34.04% $14,841.03 $0.00 Sign Supplies $5,500.00 $3,395.20 61.73% $2,104.80 $530.85 City Highways Material $30,000.00 $20,919.40 69.73% $9,080.60 $1,417.95 Road Striping $12,000.00 $2,749.84 22.92% $9,250.16 $0.00 Winter Salt $84,000.00 $26,219.19 31.21% $57,780.81 $11,296.17 Winter Sand $700.00 $0.00 0.00% $700.00 $0.00 Winter Liquid Deicer Addi $15,000.00 $4,483.01 29.89% $10,516.99 $4,483.01 Building Supplies $2,000.00 $587.82 29.39% $1,412.18 $15.00 Uniforms $13,000.00 $6,917.51 53.21% $6,082.49 $291.63 Vehicle Repair Parts $85,000.00 $44,154.38 51.95% $40,845.62 $6,739.92 School Bus Parts $32,500.00 $14,445.83 44.45% $18,054.17 $852.66 Gasoline $25,000.00 $13,844.90 55.38% $11,155.10 ($2,431.09) Oil $6,000.00 $6,371.15 106.19% ($371.15) $1,654.81 Diesel Fuel $65,000.00 ($11,611.19) -17.86% $76,611.19 ($15,355.50) Diesel/Gasoline Non City $130,000.00 $78,099.80 60.08% $51,900.20 $13,191.00 Fuel Station Maintenance $0.00 $2,187.50 100.00% ($2,187.50) $0.00 Advertising $1,500.00 $1,500.00 100.00% $0.00 $0.00 Telephone/Internet $8,800.00 $3,783.37 42.99% $5,016.63 $598.04 Building Maintenance $30,000.00 $10,675.49 35.58% $19,324.51 $943.46 Generator Prevent Maint $630.00 $0.00 0.00% $630.00 $0.00 Tree Care $8,000.00 $3,892.60 48.66% $4,107.40 $0.00 Equipment Rental/Purchase $2,500.00 $613.06 24.52% $1,886.94 $0.00 Office Equipment Maintnce $2,500.00 $613.77 24.55% $1,886.23 $0.00 Travel & Training $5,400.00 $3,715.10 68.80% $1,684.90 $265.00 Utilities - Garage $16,000.00 $7,355.53 45.97% $8,644.47 $1,228.29 Utilities-Garage Heat $17,000.00 $1,526.53 8.98% $15,473.47 $0.00 Traffic Lights $37,000.00 $11,745.33 31.74% $25,254.67 $518.77 Vehicle Replacement $375,000.00 $350,510.86 93.47% $24,489.14 $0.00 Highway Paving $575,000.00 $413,119.82 71.85% $161,880.18 $0.00 Curbs and Sidewalks $5,000.00 $4,049.44 80.99% $950.56 $633.45 Total HIGHWAY DEPARTMENT $2,385,946.83 $1,442,029.36 60.44% $943,917.47 $118,055.28 Total STREETS & HIGHWAYS $2,385,946.83 $1,442,029.36 60.44% $943,917.47 $118,055.28 CULTURE AND RECREATION RECREATION ADMINISTRATION Rec.Admin.Salaries-Perm. $186,428.14 $109,357.78 58.66% $77,070.36 $31,307.28 Leave Time Turn-In $5,994.00 $0.00 0.00% $5,994.00 $0.00 Taxable Fringe Benefits $0.00 $0.00 0.00% $0.00 ($80.00) FICA/Medicare $14,195.87 $8,627.63 60.78% $5,568.24 $2,470.19 Office Supplies $2,900.00 $1,134.99 39.14% $1,765.01 $433.49 Telephone $1,000.00 $319.91 31.99% $680.09 $30.16 Postage $500.00 $44.73 8.95% $455.27 $0.00 Dues and Subscriptions $1,000.00 $390.00 39.00% $610.00 $0.00 Scholarships $1,000.00 $0.00 0.00% $1,000.00 $0.00 Printing $3,600.00 $2,340.17 65.00% $1,259.83 $0.00 Software/Printer Contract $4,000.00 $3,834.14 95.85% $165.86 $3,720.36 Travel & Training $3,400.00 $3,220.28 94.71% $179.72 $0.00 Total RECREATION ADMINISTRATION $224,018.01 $129,269.63 57.71% $94,748.38 $37,881.48 PROGRAMS Salaries-Programs $20,000.00 $12,129.95 60.65% $7,870.05 $1,345.50 FICA/Medicare $1,530.00 $967.10 63.21% $562.90 $110.06 General Supplies $14,400.00 $4,405.60 30.59% $9,994.40 $300.00 Advertising $2,200.00 $1,520.00 69.09% $680.00 $0.00 School Use $3,000.00 $0.00 0.00% $3,000.00 $0.00 Total PROGRAMS $41,130.00 $19,022.65 46.25% $22,107.35 $1,755.56 RED ROCKS PARK Printing $200.00 $46.53 23.27% $153.47 $0.00 Utilities $500.00 $142.84 28.57% $357.16 $19.64 Total RED ROCKS PARK $700.00 $189.37 27.05% $510.63 $19.64 FACILITIES Park Salaries $14,300.00 $12,804.00 89.54% $1,496.00 $0.00 FICA/Medicare $1,094.00 $1,044.22 95.45% $49.78 $0.00 Supplies $9,000.00 $4,669.53 51.88% $4,330.47 $137.80 Fuel-Gas $2,700.00 $469.12 17.37% $2,230.88 $0.00 Recreation Path Committee $500.00 $0.00 0.00% $500.00 $0.00 Electric-Jaycee Park $1,600.00 $819.59 51.22% $780.41 $140.66 Electric-Dorset Park $3,200.00 $683.60 21.36% $2,516.40 $213.52 Electric-Overlook Park $400.00 $121.94 30.49% $278.06 $22.08 Electric-Tennis Courts $600.00 $392.88 65.48% $207.12 $31.97 Facilities Improvements $32,000.00 $31,870.00 99.59% $130.00 $0.00 Capital Items $26,000.00 $26,000.00 100.00% $0.00 $0.00 Total FACILITIES $91,394.00 $78,874.88 86.30% $12,519.12 $546.03 LEISURE ARTS Senior Club Contract $3,500.00 $716.39 20.47% $2,783.61 $0.00 Chorus Directors $3,600.00 $36.09 1.00% $3,563.91 $0.00 Total LEISURE ARTS $7,100.00 $752.48 10.60% $6,347.52 $0.00 SPECIAL ACTIVITIES Adult Programs $28,000.00 $9,995.63 35.70% $18,004.37 $119.00 Jazzercise of Shelburne $8,000.00 $3,155.00 39.44% $4,845.00 $755.00 Special Events $5,500.00 $1,224.89 22.27% $4,275.11 $0.00 Swim Lessons-Sport/Fit Ed $6,000.00 $2,305.00 38.42% $3,695.00 $0.00 Youth Programs $30,000.00 $7,949.19 26.50% $22,050.81 $3,283.19 Driver's Education $20,000.00 $7,800.00 39.00% $12,200.00 $0.00 Great Escape Tickets $16,000.00 $10,677.00 66.73% $5,323.00 $0.00 Afternoon Skiing-Middle S $6,000.00 $8,340.00 139.00% ($2,340.00) $8,340.00 Afternoon Skiing-Orchard $3,000.00 $0.00 0.00% $3,000.00 $0.00 Telephone $1,800.00 $644.59 35.81% $1,155.41 $153.41 Total SPECIAL ACTIVITIES $124,300.00 $52,091.30 41.91% $72,208.70 $12,650.60 COMMUNITY LIBRARY Library Salaries $281,622.64 $137,481.14 48.82% $144,141.50 $21,690.40 FICA/Medicare $21,544.13 $10,779.58 50.03% $10,764.55 $1,687.96 Library Supplies $5,556.00 $3,769.07 67.84% $1,786.93 $0.00 Books - Adult $15,000.00 $6,304.83 42.03% $8,695.17 $647.95 Books - Children $7,550.00 $1,778.27 23.55% $5,771.73 $127.00 DVDs/CDs-Adult $4,500.00 $2,256.87 50.15% $2,243.13 $189.64 DVDs/CDs-Children $1,800.00 $260.09 14.45% $1,539.91 $0.00 Program Supplies-Arts/Cra $1,450.00 $675.14 46.56% $774.86 $400.17 Blanchette Expenditures $12,000.00 $3,674.24 30.62% $8,325.76 $512.66 Blanchette/Subscriptions- $3,000.00 $1,183.06 39.44% $1,816.94 $1,150.00 Bookmobile Maintenance $1,000.00 $0.00 0.00% $1,000.00 $0.00 Postage $1,779.00 $40.24 2.26% $1,738.76 $10.60 Dues and Subscriptions $400.00 $0.00 0.00% $400.00 $0.00 Online & Print Subscripti $3,000.00 $2,242.73 74.76% $757.27 $1,000.00 School Use $62,500.00 $0.00 0.00% $62,500.00 $0.00 Community Programs $5,265.00 $1,780.00 33.81% $3,485.00 $450.00 Bookmobile $1,000.00 $56.20 5.62% $943.80 $0.00 Computer Operations $3,092.00 $129.00 4.17% $2,963.00 $0.00 Travel & Training $750.00 $430.48 57.40% $319.52 $0.00 Computer Improvements $2,400.00 $225.00 9.38% $2,175.00 $0.00 C/L Photocopier Lease Pri $1,967.00 $983.22 49.99% $983.78 $163.87 Total COMMUNITY LIBRARY $437,175.77 $174,049.16 39.81% $263,126.61 $28,030.25 CAPITAL/PARK MAINTENANCE Park Maint.Salaries-Perm. $158,920.13 $92,108.53 57.96% $66,811.60 $16,991.63 Leave Time Turn-In $1,000.00 $0.00 0.00% $1,000.00 $0.00 Park Maint.Sal.-Overtime $8,000.00 $987.08 12.34% $7,012.92 $836.84 Parks On Call $1,000.00 $0.00 0.00% $1,000.00 $0.00 FICA/Medicare $12,042.85 $7,577.77 62.92% $4,465.08 $1,445.15 Park Supplies $21,000.00 $6,160.81 29.34% $14,839.19 $976.26 Homestead at Wheeler Park $4,500.00 $872.51 19.39% $3,627.49 $700.21 Total CAPITAL/PARK MAINTENANCE $206,462.98 $107,706.70 52.17% $98,756.28 $20,950.09 Total CULTURE AND RECREATION $1,132,280.76 $561,956.17 49.63% $570,324.59 $101,833.65 OTHER OPERATING ENTITIES County Court $124,000.00 $131,248.14 105.85% ($7,248.14) $0.00 Winooski Valley Park $33,000.00 $33,000.00 100.00% $0.00 $33,000.00 C.C.T.A. $441,206.00 $147,068.67 33.33% $294,137.33 $0.00 Regional Planning $36,366.00 $36,366.00 100.00% $0.00 $0.00 Total OTHER OPERATING ENTITIES $634,572.00 $347,682.81 54.79% $286,889.19 $33,000.00 Total OTHER ENTITIES $634,572.00 $347,682.81 54.79% $286,889.19 $33,000.00 CURRENT PRINCIPAL, BONDS Public Works Facility $98,568.00 $98,568.00 100.00% $0.00 $0.00 Kennedy Dr Reconstrction $22,440.00 $22,508.00 100.30% ($68.00) $0.00 Lime Kiln Bridge $22,440.00 $22,508.00 100.30% ($68.00) $0.00 PENSION LIABILITY-PRINCIP $262,974.00 $0.00 0.00% $262,974.00 $0.00 F/D Building Improvements $30,090.00 $30,005.00 99.72% $85.00 $0.00 Police Headquarters $360,000.00 $360,000.00 100.00% $0.00 $0.00 Total CURRENT PRINCIPAL, BONDS $796,512.00 $533,589.00 66.99% $262,923.00 $0.00 CURRENT INTEREST, BONDS Public Works Facility $35,450.97 $19,042.35 53.71% $16,408.62 $0.00 Kennedy Dr Recnstrction $11,159.41 $4,999.02 44.80% $6,160.39 $0.00 Lime Kiln Bridge $11,159.41 $4,999.02 44.80% $6,160.39 $0.00 PENSION LIABILITY-INTERES $397,975.00 $0.00 0.00% $397,975.00 $0.00 Sewer Fund Note $13,000.00 $0.00 0.00% $13,000.00 $0.00 F/D Building Improvements $14,963.76 $6,664.11 44.53% $8,299.65 $0.00 Emergency Center $0.00 ($10,844.88) 100.00% $10,844.88 ($10,844.88) Police Headquarters $248,634.00 $126,486.00 50.87% $122,148.00 $0.00 Parkland, 1992 $0.00 ($2,229.08) 100.00% $2,229.08 ($2,229.08) Total CURRENT INTEREST, BONDS $732,342.55 $149,116.54 20.36% $583,226.01 ($13,073.96) Total GENERAL FUND $21,246,331.69 $11,043,751.89 51.98% $10,202,579.80 $1,372,655.69 Total All Funds $21,246,331.69 $11,043,751.89 51.98% $10,202,579.80 $1,372,655.69 Expenditure Report-December, 2014 Sewer Fund % Budget FY 2015 Account Budget Expenditures Expended $ (+/-)Paid December W/POLLUTION CONTROL EXPS. Salaries-Permanent $402,028.47 $198,900.61 49.47% $203,127.86 $40,404.34 Payment to Highway-wages $269,134.38 $273,634.20 101.67% ($4,499.82) $819.20 Leave Time Turn-In $5,000.00 $0.00 0.00% $5,000.00 $0.00 Salaries-Overtime $40,000.00 $18,933.79 47.33% $21,066.21 $2,858.48 Payroll Svc & Testing to $700.00 $0.00 0.00% $700.00 $0.00 PAFO Certification $9,000.00 $0.00 0.00% $9,000.00 $0.00 Sick Bank Payouts $13,500.00 $0.00 0.00% $13,500.00 $0.00 Fringe Benefits $600.00 $283.00 47.17% $317.00 $0.00 FICA/Medicare $33,588.30 $16,589.74 49.39% $16,998.56 $3,280.67 Payment to Highway-FICA/M $20,319.65 $20,319.65 100.00% $0.00 $0.00 Nontaxable Fringe Ben. $1,775.00 $0.00 0.00% $1,775.00 $0.00 Vision Plan $793.89 $0.00 0.00% $793.89 $0.00 Disability Income $1,515.36 $574.98 37.94% $940.38 $95.83 Long Term Disability Insu $0.00 $499.83 100.00% ($499.83) $0.00 Group Health Insurance $88,407.40 $44,911.26 50.80% $43,496.14 $7,485.21 Benefit Reimbursed to Hig $70,431.00 $70,431.00 100.00% $0.00 $0.00 Group Life Insurance $1,278.00 $1,073.13 83.97% $204.87 $262.16 Group Dental Insurance $6,038.79 $3,256.98 53.93% $2,781.81 $542.83 Pension $65,889.93 $9,153.85 13.89% $56,736.08 $0.00 ICMA Match $9,764.42 $5,136.37 52.60% $4,628.05 $957.37 Pension Payment to Highwa $81,640.00 $81,640.00 100.00% $0.00 $0.00 Pension Note Payment $38,675.00 $0.00 0.00% $38,675.00 $0.00 Plant Supplies $60,000.00 $65,597.83 109.33% ($5,597.83) $659.74 Ferrous Chloride $2,000.00 $0.00 0.00% $2,000.00 $0.00 Polymer $63,000.00 $39,197.78 62.22% $23,802.22 $0.00 Sewer Line Maint/Supplies $20,000.00 $831.92 4.16% $19,168.08 $0.00 Pumping Station Supplies $25,000.00 $3,598.92 14.40% $21,401.08 $14.23 Laboratory Supplies $10,000.00 $4,479.46 44.79% $5,520.54 $659.07 Paint and Hardware $300.00 $0.00 0.00% $300.00 $0.00 Caustic Soda and Lime $45,000.00 $15,090.18 33.53% $29,909.82 $0.00 Alum $35,000.00 $20,132.27 57.52% $14,867.73 $0.00 Water-Airport-B/B-Pump $2,000.00 $553.86 27.69% $1,446.14 $0.00 Generator Preventive Main $3,000.00 $166.25 5.54% $2,833.75 $0.00 Clothing Supplies $2,500.00 $1,406.55 56.26% $1,093.45 $491.62 Truck Parts $8,000.00 $4,784.00 59.80% $3,216.00 $25.50 Gas - Diesel Fuel - Oil $20,000.00 $7,395.70 36.98% $12,604.30 $1,141.79 Fuel - Airport Parkway $55,000.00 $6,864.69 12.48% $48,135.31 $0.00 Fuel - Bartlett Bay $6,000.00 $373.76 6.23% $5,626.24 $0.00 Advertising $600.00 $0.00 0.00% $600.00 $0.00 Telephone and Alarms $5,500.00 $2,499.31 45.44% $3,000.69 $178.62 Postage $100.00 $0.00 0.00% $100.00 $0.00 Memberships/Dues $300.00 $0.00 0.00% $300.00 $0.00 Discharge Permits $7,500.00 $2,030.50 27.07% $5,469.50 $2,030.50 Workers Comp Insurance $16,000.00 $11,831.30 73.95% $4,168.70 $4,177.03 Property Insurance $46,700.00 $37,032.60 79.30% $9,667.40 $12,191.70 Unemployment Insurance $2,000.00 $934.12 46.71% $1,065.88 $336.64 Safety $5,000.00 $0.00 0.00% $5,000.00 $0.00 Billing Payment to CWD $36,175.00 $18,087.50 50.00% $18,087.50 $0.00 Soil/Sludge Management $100,000.00 $30,881.98 30.88% $69,118.02 $8,532.49 Discharge Water Testing $1,500.00 $499.00 33.27% $1,001.00 $50.00 Landfill Fees $4,000.00 $1,545.24 38.63% $2,454.76 $0.00 Auditing $6,214.00 $6,214.00 100.00% $0.00 $0.00 Engineering/Consulting $40,000.00 $11,902.97 29.76% $28,097.03 $4,196.97 Landfill Engineering $12,000.00 $831.52 6.93% $11,168.48 $0.00 PMT TO STORMWATER-GIS $4,000.00 $0.00 0.00% $4,000.00 $0.00 Office Equipment Contract $500.00 $91.67 18.33% $408.33 $0.00 Wireless Communication $500.00 $1,986.95 397.39% ($1,486.95) $0.00 Administrative Services $150,335.71 $150,335.71 100.00% $0.00 $0.00 Burlington Sewer Lines $208,000.00 $106,384.64 51.15% $101,615.36 $0.00 Travel & Training $3,000.00 $615.30 20.51% $2,384.70 $0.00 Utilities-Pumping Station $60,000.00 $19,184.89 31.97% $40,815.11 $1,724.15 Utilities--L/Fill Station $5,500.00 $4,243.94 77.16% $1,256.06 $0.00 Electric-Airport Parkway $175,000.00 $105,676.80 60.39% $69,323.20 $16,969.85 Electric-Bartlett Bay $115,000.00 $44,884.92 39.03% $70,115.08 $8,405.16 Building Improvements $15,000.00 $0.00 0.00% $15,000.00 $0.00 Pumps Replacements $70,000.00 $8,600.00 12.29% $61,400.00 $0.00 Pump Repairs $30,000.00 $4,591.21 15.30% $25,408.79 $0.00 Loan for Airport Parkway $1,272,059.74 $0.00 0.00% $1,272,059.74 $0.00 Bartlett Bay Bond Replace $245,000.00 $0.00 0.00% $245,000.00 $0.00 Scope BTV/SB Sewer $0.00 $5,283.00 100.00% ($5,283.00) $0.00 Total W/POLLUTION CONTROL EXPS. $4,154,364.04 $1,491,980.63 35.91% $2,662,383.41 $118,491.15 Total ENTERPRISE FUND/W.P.C. $4,154,364.04 $1,491,980.63 35.91% $2,662,383.41 $118,491.15 Total All Funds $4,154,364.04 $1,491,980.63 35.91% $2,662,383.41 $118,491.15 Expenditure Report-December, 2014 Stormwater Fund Year-to-Date % Budget FY 2015 Account Budget Expenditures Expended $ (+/-)Paid December S/WATER UTILITIES EXPS Salaries-Permanent $247,082.26 $127,382.07 51.55% $119,700.19 $25,110.94 Leave Time Turn-In $3,000.00 $0.00 0.00% $3,000.00 $0.00 Salaries-Overtime $20,000.00 $2,556.76 12.78% $17,443.24 $1,717.69 Payroll Svc & Testing to $480.00 $0.00 0.00% $480.00 $0.00 Fringe Benefits $1,890.00 $679.85 35.97% $1,210.15 $0.00 FICA/Medicare $20,532.91 $10,721.33 52.22% $9,811.58 $2,181.28 Vision Plan $467.39 $0.00 0.00% $467.39 $0.00 Disability Income Insuran $838.56 $468.96 55.92% $369.60 $78.16 Group Health Insurance $45,797.72 $21,192.56 46.27% $24,605.16 $3,566.71 Reimburse to Highway Bene $9,125.00 $9,125.00 100.00% $0.00 $0.00 Health Insurance FICA $867.51 $0.00 0.00% $867.51 $0.00 Group Life Insurance $759.00 $485.10 63.91% $273.90 $80.85 Group Dental Insurance $4,248.78 $2,144.08 50.46% $2,104.70 $343.84 Pension $21,796.85 $0.00 0.00% $21,796.85 $0.00 ICMA Match $9,349.01 $4,927.97 52.71% $4,421.04 $878.62 Pension Note Payment $26,510.00 $0.00 0.00% $26,510.00 $0.00 Office Supplies $3,000.00 $267.92 8.93% $2,732.08 $190.27 Small Equipment/Tools $4,000.00 $1,504.12 37.60% $2,495.88 $0.00 Uniforms/Supplies $3,582.35 $1,014.91 28.33% $2,567.44 $19.16 Gasoline $4,500.00 $1,280.16 28.45% $3,219.84 $148.55 Oil $350.00 $21.41 6.12% $328.59 $0.00 Diesel Fuel $8,500.00 $3,864.62 45.47% $4,635.38 $0.00 Permit Requirement-Educat $12,700.00 $8,900.00 70.08% $3,800.00 $0.00 Telephone $2,850.00 $859.05 30.14% $1,990.95 $25.70 Postage $300.00 $17.35 5.78% $282.65 $0.00 Membership/Dues $500.00 $0.00 0.00% $500.00 $0.00 Discharge Permits Renewal $5,000.00 $422.82 8.46% $4,577.18 $148.00 Workers Comp Insurance $5,386.00 $3,982.71 73.95% $1,403.29 $1,406.09 Property Insurance $17,990.00 $13,302.82 73.95% $4,687.18 $4,696.55 Unemployment Insurance $2,000.00 $934.08 46.70% $1,065.92 $336.62 GIS-Fees/Software $20,000.00 $121.80 0.61% $19,878.20 $0.00 Sediment & Depris Disposa $750.00 $554.20 73.89% $195.80 $517.20 Water Quality Monitoring $50,000.00 $86.22 0.17% $49,913.78 $0.00 Building/Grounds Maint $1,500.00 $0.00 0.00% $1,500.00 $0.00 Vehicle Maintenance $9,500.00 $2,692.75 28.34% $6,807.25 $13.71 Storm System Maint Materi $65,000.00 $27,353.45 42.08% $37,646.55 $1,877.02 Printing $100.00 $18.68 18.68% $81.32 $0.00 Legal Services $15,000.00 $4,270.25 28.47% $10,729.75 $1,435.50 To GF-Audit and Actuary $3,555.00 $3,555.00 100.00% $0.00 $0.00 Engineering-Watershed $28,000.00 $0.00 0.00% $28,000.00 $0.00 Engineering-Nghbrhd Asst $24,000.00 $1,476.00 6.15% $22,524.00 $0.00 Billing Payment CWD $36,175.00 $18,144.06 50.16% $18,030.94 $0.00 IT/Computer Support $13,300.00 $550.00 4.14% $12,750.00 $550.00 Office Equipment Maintena $1,000.00 $91.67 9.17% $908.33 $0.00 Equipment Rental $1,500.00 $0.00 0.00% $1,500.00 $0.00 Administrative Services $134,391.55 $134,391.55 100.00% $0.00 $0.00 Conference/Training Expen $3,000.00 $2,771.70 92.39% $228.30 $0.00 S/W Bldg Utilities $3,500.00 $964.99 27.57% $2,535.01 $133.45 Stormwater Pumps Electric $480.00 $103.96 21.66% $376.04 $14.22 Vehicles/Equipment $200,000.00 $200,000.00 100.00% $0.00 $0.00 Stormwater Capital Projec $1,025,300.00 $511,478.72 49.89% $513,821.28 $0.00 Office Furniture/Equipmen $1,000.00 $0.00 0.00% $1,000.00 $0.00 Project Notes Princ/Inter $100,000.00 $0.00 0.00% $100,000.00 $0.00 Flow Restoration Plan Ana $250,000.00 $20,822.76 8.33% $229,177.24 $8,845.76 Reimbursement to Highway $17,083.70 $17,083.70 100.00% $0.00 $0.00 Total S/WATER UTILITIES EXPS $2,487,538.59 $1,162,587.11 46.74% $1,324,951.48 $54,315.89 Total STORM WATER UTILITIES $2,487,538.59 $1,162,587.11 46.74% $1,324,951.48 $54,315.89 Total All Funds $2,487,538.59 $1,162,587.11 46.74% $1,324,951.48 $54,315.89 Revenue Report-December 2014 General Fund Estimated Received % Budget FY 2015 Account Revenue To Date Received $ (+/-)Received-December Total PROPERTY TAX REVENUE $12,322,444.38 ($8,308,927.63) 67.43% $4,013,516.75 ($82,649.68) Total LOCAL OPTION TAXES $3,611,006.04 ($1,366,394.60) 37.84% $2,244,611.44 $0.00 Total TAX REVENUE $15,933,450.42 ($9,675,322.23) 60.72% $6,258,128.19 ($82,649.68) Total INTEREST/PENALTY ON TAX $236,500.00 ($114,398.30) 48.37% $122,101.70 ($3,166.95) Total CITY MANAGER $813,307.53 ($727,891.12) 89.50% $85,416.41 $0.00 Total CITY CLERK $273,300.00 ($94,148.70) 34.45% $179,151.30 ($16,477.05) Total PLANNING & ZONING $272,500.00 ($193,606.73) 71.05% $78,893.27 ($28,504.75) Total FIRE DEPARTMENT $903,000.00 ($404,009.72) 44.74% $498,990.28 ($17,321.40) Total AMBULANCE $826,000.00 ($535,637.79) 64.85% $290,362.21 ($57,365.25) Total POLICE DEPARTMENT $420,900.00 ($107,567.33) 25.56% $313,332.67 ($17,397.86) Total PUBLIC SAFETY $2,149,900.00 ($1,047,214.84) 48.71% $1,102,685.16 ($92,084.51) Total HIGHWAY DEPARTMENT $1,341,933.73 ($1,045,846.66) 77.94% $296,087.07 ($22,546.49) Total RED ROCKS PARK $4,500.00 ($5,036.00) 111.91% ($536.00) $0.00 Total FACILITIES $500.00 ($622.50) 124.50% ($122.50) $0.00 Total SPECIAL ACTIVITIES $198,500.00 ($89,159.05) 44.92% $109,340.95 ($6,104.00) Total RECREATION $203,500.00 ($94,817.55) 46.59% $108,682.45 ($6,104.00) Total COMMUNITY LIBRARY $21,950.00 ($3,724.42) 16.97% $18,225.58 ($1,214.92) Total GENERAL FUND $21,246,341.68 ($12,996,970.55) 61.17% $8,249,371.13 ($252,748.35) Revenue Report-December, 2014 General Fund Estimated Received % Budget FY 2015 Account Revenue To Date Received $ (+/-)eceived-Decembe TAX REVENUE Tax, Current Budget $12,211,444.38 ($8,271,163.63) 67.73% $3,940,280.75 ($82,649.68) VT Payment in Lieu of Tax $40,000.00 ($37,764.00) 94.41% $2,236.00 $0.00 Taxes, Reappraisal/ACT 60 $71,000.00 $0.00 0.00% $71,000.00 $0.00 Total TAX REVENUE $12,322,444.38 ($8,308,927.63) 67.43% $4,013,516.75 ($82,649.68) LOCAL OPTION TAXES Local Option Tax-Sales $2,652,586.39 ($991,063.13) 37.36% $1,661,523.26 $0.00 Local Option Tax-Rooms/Me $245,761.65 ($375,331.47) 152.72% ($129,569.82) $0.00 Rooms/Meals - Fire Vehicl $352,658.00 $0.00 0.00% $352,658.00 $0.00 Rooms/Meals - P/D Hdqtrs $360,000.00 $0.00 0.00% $360,000.00 $0.00 Total LOCAL OPTION TAXES $3,611,006.04 ($1,366,394.60) 37.84% $2,244,611.44 $0.00 Total TAX REVENUE $15,933,450.42 ($9,675,322.23) 60.72% $6,258,128.19 ($82,649.68) INTEREST/PENALTY ON TAX Penalty, Current & Prior $108,000.00 ($89,468.91) 82.84% $18,531.09 $1,049.23 Interest, Current & Prior $35,000.00 ($23,376.80) 66.79% $11,623.20 ($2,416.69) Abatements/Write-offs $0.00 $386.10 100.00% $386.10 $139.20 Attorney Fees $2,500.00 ($1,938.69) 77.55% $561.31 ($1,938.69) Fee to Collect State Educ $76,000.00 $0.00 0.00% $76,000.00 $0.00 Current Use $15,000.00 $0.00 0.00% $15,000.00 $0.00 Total INTEREST/PENALTY ON TAX $236,500.00 ($114,398.30) 48.37% $122,101.70 ($3,166.95) CITY MANAGER Administrative Services-W $46,695.02 ($46,695.02) 100.00% $0.00 $0.00 Administrative Services-S $134,391.55 ($134,391.55) 100.00% $0.00 $0.00 Administrative Services-W $150,335.71 ($150,335.71) 100.00% $0.00 $0.00 From Sewer-Audit & Actuar $6,214.00 ($6,214.00) 100.00% $0.00 $0.00 From SW-Audit & Actuary $3,555.00 ($3,555.00) 100.00% $0.00 $0.00 COBRA Repayment $10,000.00 $0.00 0.00% $10,000.00 $0.00 Pension Liab Note-WPC $38,675.00 $0.00 0.00% $38,675.00 $0.00 Pension Liab Note-SW $26,510.00 $0.00 0.00% $26,510.00 $0.00 From Water-Audit $2,100.00 $0.00 0.00% $2,100.00 $0.00 DPSA Insurance Reimb. $5,000.00 $0.00 0.00% $5,000.00 $0.00 Admin Svc Fee Fund 240 $31,424.00 ($31,424.00) 100.00% $0.00 $0.00 From WPC-Payroll, Testing $700.00 $0.00 0.00% $700.00 $0.00 From SW-Payroll, Testing $480.00 $0.00 0.00% $480.00 $0.00 Adminstrative Services-CJ $5,227.25 ($5,227.25) 100.00% $0.00 $0.00 Miscellaneous $2,000.00 ($48.59) 2.43% $1,951.41 $0.00 Applied Surplus-Gen.Fund $350,000.00 ($350,000.00) 100.00% $0.00 $0.00 Total CITY MANAGER $813,307.53 ($727,891.12) 89.50% $85,416.41 $0.00 CITY CLERK Recording Fees $150,000.00 ($61,878.00) 41.25% $88,122.00 ($12,010.00) Photocopy Fees $22,000.00 ($12,802.47) 58.19% $9,197.53 ($1,302.25) Photocopies-Vital Records $6,000.00 ($2,646.00) 44.10% $3,354.00 ($324.00) Pet Licenses $33,000.00 ($1,198.00) 3.63% $31,802.00 ($48.00) Pet Control Fees $6,000.00 ($933.00) 15.55% $5,067.00 ($70.00) Beverage/Cabaret License $6,500.00 ($665.00) 10.23% $5,835.00 ($70.00) Entertainment Permits $100.00 ($575.00) 575.00% ($475.00) $0.00 Marriage Licenses $1,500.00 ($930.00) 62.00% $570.00 ($40.00) Green Mountain Passports $200.00 ($184.00) 92.00% $16.00 $0.00 Motor Vehicle Renewals $1,000.00 ($369.00) 36.90% $631.00 ($42.00) School Reimburse-Election $1,500.00 $0.00 0.00% $1,500.00 $0.00 Interest on Investments $45,000.00 ($11,968.23) 26.60% $33,031.77 ($2,570.80) Credit Card Cash Back $500.00 $0.00 0.00% $500.00 $0.00 Total CITY CLERK $273,300.00 ($94,148.70) 34.45% $179,151.30 ($16,477.05) PLANNING Building & Sign Permits $180,000.00 ($132,129.74) 73.41% $47,870.26 ($10,155.27) Bianchi Ruling $6,000.00 ($6,048.00) 100.80% ($48.00) ($684.00) Zoning and Planning $70,000.00 ($53,068.99) 75.81% $16,931.01 ($17,615.48) Sewer Inspection Fees $0.00 ($1,500.00) 100.00% ($1,500.00) ($50.00) Peddlers' Permits $1,500.00 ($860.00) 57.33% $640.00 $0.00 Market Street Grant $15,000.00 $0.00 0.00% $15,000.00 $0.00 Total PLANNING $272,500.00 ($193,606.73) 71.05% $78,893.27 ($28,504.75) FIRE DEPARTMENT Fire Truck Trade In $4,000.00 $0.00 0.00% $4,000.00 $0.00 Outside Employment $4,000.00 $0.00 0.00% $4,000.00 $0.00 Fire Inspection Revenue $200,000.00 ($189,009.72) 94.50% $10,990.28 ($17,321.40) Fire Impact Fees-Fund Tru $30,000.00 $0.00 0.00% $30,000.00 $0.00 Loan Proceeds $450,000.00 $0.00 0.00% $450,000.00 $0.00 F/Vehicles-Tranfer In $215,000.00 ($215,000.00) 100.00% $0.00 $0.00 Total FIRE DEPARTMENT $903,000.00 ($404,009.72) 44.74% $498,990.28 ($17,321.40) AMBULANCE Tax Revenues $155,000.00 ($155,000.00) 100.00% $0.00 $0.00 Ambulance Service Billing $540,000.00 ($271,492.60) 50.28% $268,507.40 ($57,365.25) Williston Billing $18,000.00 ($7,185.69) 39.92% $10,814.31 $0.00 Vehicle Trade-In $7,000.00 $0.00 0.00% $7,000.00 $0.00 Grand Isle Billing $6,000.00 ($1,959.50) 32.66% $4,040.50 $0.00 Transfer from Fund 307 $100,000.00 ($100,000.00) 100.00% $0.00 $0.00 Total AMBULANCE $826,000.00 ($535,637.79) 64.85% $290,362.21 ($57,365.25) POLICE DEPARTMENT Vermont District Court $90,000.00 ($34,909.22) 38.79% $55,090.78 ($4,158.50) Traffic Safety Grant $15,000.00 $0.00 0.00% $15,000.00 $0.00 Sale of Cruisers/Bequest $2,000.00 $0.00 0.00% $2,000.00 $0.00 Police Reports $7,500.00 ($3,747.50) 49.97% $3,752.50 ($1,142.00) I.C.A.C. $0.00 ($1,884.20) 100.00% ($1,884.20) $0.00 Drug Task Force Grant $82,000.00 ($47,095.99) 57.43% $34,904.01 ($11,222.36) Parking Tickets $300.00 ($145.00) 48.33% $155.00 ($5.00) Alarm Registrations $10,000.00 ($3,330.00) 33.30% $6,670.00 ($495.00) Alarm Fines $5,500.00 ($685.00) 12.45% $4,815.00 ($375.00) Off Duty Police $30,000.00 ($15,060.53) 50.20% $14,939.47 $0.00 Bullet Proof Vest Grant $3,600.00 $0.00 0.00% $3,600.00 $0.00 Reparative Board Grant $100,000.00 $0.00 0.00% $100,000.00 $0.00 Police Impact Fees $75,000.00 $0.00 0.00% $75,000.00 $0.00 Miscellaneous - Police $0.00 ($709.89) 100.00% ($709.89) $0.00 Total POLICE DEPARTMENT $420,900.00 ($107,567.33) 25.56% $313,332.67 ($17,397.86) HIGHWAY DEPARTMENT Road Opening Permits $132,400.00 ($41,384.50) 31.26% $91,015.50 ($2,062.00) Overweight truck permits $1,500.00 ($95.00) 6.33% $1,405.00 ($5.00) Highway State Aid $212,000.00 ($125,887.39) 59.38% $86,112.61 $0.00 Rental of Property $0.00 ($550.00) 100.00% ($550.00) $0.00 Fuel Pump Surcharge $1,000.00 ($2,586.71) 258.67% ($1,586.71) ($475.27) HazMat Facility Lease $18,800.00 ($16,896.39) 89.87% $1,903.61 ($5,328.07) School Bus Parts Reimbure $35,000.00 ($3,505.26) 10.02% $31,494.74 ($932.75) School gas/diesel reimbur $130,000.00 ($62,864.07) 48.36% $67,135.93 ($11,197.00) School vehicle repair pay $19,000.00 $0.00 0.00% $19,000.00 $0.00 Salary Reimbursement-WPC $269,134.38 ($269,134.38) 100.00% $0.00 $0.00 FICA Reimbursement-WPC $20,319.65 ($20,319.65) 100.00% $0.00 $0.00 Pension Reimbursement-WPC $81,640.00 ($81,640.00) 100.00% $0.00 $0.00 Benefits Reimbursement-WP $70,431.00 ($70,431.00) 100.00% $0.00 $0.00 Salary Reimbursement-SW $17,083.70 ($17,083.70) 100.00% $0.00 $0.00 Benefits Reimbursement-SW $9,125.00 ($9,125.00) 100.00% $0.00 $0.00 Reimburse from Fund 265 $8,000.00 ($8,000.00) 100.00% $0.00 $0.00 Vehicle Trade In $12,500.00 $0.00 0.00% $12,500.00 $0.00 Hgwy Misc Revenue $4,000.00 ($16,343.61) 408.59% ($12,343.61) ($2,546.40) Hgwy Paving-Transfer In $300,000.00 ($300,000.00) 100.00% $0.00 $0.00 Total HIGHWAY DEPARTMENT $1,341,933.73 ($1,045,846.66) 77.94% $296,087.07 ($22,546.49) RECREATION RED ROCKS PARK Red Rocks Gate Receipts $4,500.00 ($5,036.00) 111.91% ($536.00) $0.00 Total RED ROCKS PARK $4,500.00 ($5,036.00) 111.91% ($536.00) $0.00 FACILITIES J/C Park Rentals $500.00 ($622.50) 124.50% ($122.50) $0.00 Total FACILITIES $500.00 ($622.50) 124.50% ($122.50) $0.00 SPECIAL ACTIVITIES Great Escape Ticket Sales $16,000.00 ($10,677.00) 66.73% $5,323.00 $0.00 Aternoon Skiing/Middle Sc $8,000.00 ($9,010.00) 112.63% ($1,010.00) ($1,320.00) Afternoon Skiing/Orchard $3,500.00 ($655.00) 18.71% $2,845.00 ($655.00) Youth Programs $100,000.00 ($49,781.05) 49.78% $50,218.95 ($3,291.00) Adult Evening Classes $45,000.00 ($19,036.00) 42.30% $25,964.00 ($838.00) Recreation Impact Fees $26,000.00 $0.00 0.00% $26,000.00 $0.00 Total SPECIAL ACTIVITIES $198,500.00 ($89,159.05) 44.92% $109,340.95 ($6,104.00) Total RECREATION $203,500.00 ($94,817.55) 46.59% $108,682.45 ($6,104.00) COMMUNITY LIBRARY Grants $0.00 ($600.00) 100.00% ($600.00) ($600.00) Library Lost Books $0.00 ($529.27) 100.00% ($529.27) ($89.27) Fines and Fees $3,200.00 ($1,390.50) 43.45% $1,809.50 ($296.00) Non-Resident Fees $750.00 ($300.00) 40.00% $450.00 ($50.00) Blanchette Gift $15,000.00 $0.00 0.00% $15,000.00 $0.00 Libriary Copies and Print $1,500.00 ($881.65) 58.78% $618.35 ($179.65) Bookmobile Donations $500.00 $0.00 0.00% $500.00 $0.00 LIBRARY MISCELLANEOUS $1,000.00 ($23.00) 2.30% $977.00 $0.00 Total COMMUNITY LIBRARY $21,950.00 ($3,724.42) 16.97% $18,225.58 ($1,214.92) Total GENERAL FUND $21,246,341.68 ($12,996,970.55) 61.17% $8,249,371.13 ($252,748.35) Total All Funds $21,246,341.68 ($12,996,970.55) 61.17% $8,249,371.13 ($252,748.35) er Revenue Report-December, 2014 Sewer Fund Estimated Received % Budget FY 2015 MTD Account Revenue To Date Received $ (+/-)eceived-December WATER POLLUTION CONTROL CHARGES FOR SERVICES W.P.C. User Fees $3,205,743.90 ($1,653,782.83) 51.59% $1,551,961.07 ($251,045.65) W.P.C. Truck Charges $35,000.00 ($17,423.50) 49.78% $17,576.50 ($1,460.00) Connection Fees $114,736.65 ($163,252.02) 142.28% ($48,515.37) ($25,956.24) Enviromental Impact $50,000.00 $0.00 0.00% $50,000.00 $0.00 Total CHARGES FOR SERVICES $3,405,480.55 ($1,834,458.35) 53.87% $1,571,022.20 ($278,461.89) BOND AND LOAN PROCEEDS Colchester A/P Pkwy Pmt $742,310.00 $0.00 0.00% $742,310.00 $0.00 W.P.C. Reserves $13,000.00 $0.00 0.00% $13,000.00 $0.00 Total BOND AND LOAN PROCEEDS $755,310.00 $0.00 0.00% $755,310.00 $0.00 MISCELLANEOUS Miscellaneous Rev.-W.P.C. $0.00 ($3,225.00) 100.00% ($3,225.00) $0.00 Total MISCELLANEOUS $0.00 ($3,225.00) 100.00% ($3,225.00) $0.00 Total OPERATING TRANSFERS IN $4,160,790.55 ($1,837,683.35) 44.17% $2,323,107.20 ($278,461.89) Total ENTERPRISE FUND/W.P.C. $4,160,790.55 ($1,837,683.35) 44.17% $2,323,107.20 ($278,461.89) Total All Funds $4,160,790.55 ($1,837,683.35) 44.17% $2,323,107.20 ($278,461.89) Revenue Report-December, 2014 Stormwater Fund Estimated Received % Budget FY 2015 MTD Account Revenue To Date Received $ (+/-)eceived-December S/WATER UTILITIES REVENUE Intergovernmental Revenue $0.00 ($13,072.00) 100.00% ($13,072.00) ($13,072.00) S/W User Fees - Water Bil $1,944,567.71 ($910,383.98) 46.82% $1,034,183.73 ($89,930.97) Payment from GF re: GIS $12,000.00 $0.00 0.00% $12,000.00 $0.00 State of VT Fee for Servi $50,000.00 $0.00 0.00% $50,000.00 $0.00 Land Owner Payments $44,815.00 $0.00 0.00% $44,815.00 $0.00 Miscellaneous Income $0.00 ($3,550.00) 100.00% ($3,550.00) ($3,550.00) Homeowner's Assoc Fee $0.00 ($11,535.51) 100.00% ($11,535.51) $0.00 Total S/WATER UTILITIES REVENUE $2,051,382.71 ($938,541.49) 45.75% $1,112,841.22 ($106,552.97) Total STORM WATER UTILITIES $2,051,382.71 ($938,541.49) 45.75% $1,112,841.22 ($106,552.97) Total All Funds $2,051,382.71 ($938,541.49) 45.75% $1,112,841.22 ($106,552.97)     WARNING CITY OF SOUTH BURLINGTON ANNUAL CITY MEETING MARCH 3, 2015 The legal voters of the City of South Burlington are hereby notified and warned to meet at their respective polling places at the Chamberlin School on White Street, the Frederick H. Tuttle Middle School on Dorset Street and the Orchard School on Baldwin Avenue on Tuesday, March 3, 2015 at 7 o’clock in the forenoon, at which time the polls will open until 7 o’clock in the evening, at which time the polls will close, to vote by Australian Ballot on the following Articles: ARTICLE I ELECTION OF OFFICERS To elect all City Officers required by law. ARTICLE II APPROVAL OF CITY BUDGET Shall the City adopt the City Council’s proposed budget for FY 2016 totaling thirty-five million, six hundred fifty-one thousand, four hundred fifteen dollars ($35,651,415) of which it is estimated thirteen million, two hundred seventy-two thousand, two hundred eighty-four dollars ($13,272,284) will be raised by local property taxes? POLLING PLACES ARE THE CHAMBERLIN SCHOOL ON WHITE STREET, THE FREDERICK H. TUTTLE MIDDLE SCHOOL ON DORSET STREET AND THE ORCHARD SCHOOL ON BALDWIN AVENUE. VOTERS ARE TO GO TO THE POLLING PLACE IN THEIR RESPECTIVE DISTRICT. Dated at South Burlington, Vermont, this 20th day of January, 2015. ______________________ ______________________ Pat Nowak, Chair John Simson ______________________ _______________________ Meaghan Emery, Clerk Chris Shaw _______________________ Helen Riehle Received and recorded this ___ day of January, 2015. __________________________________________ Donna Kinville, City Clerk