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Agenda - City Council - 10/21/2013
s outnt ,E.R MON'I AGENDA SOUTH BURLINGTON CITY COUNCIL Community Library 550 Dorset Street SOUTH BURLINGTON,VERMONT Regular Session 7:00 P.M. Monday, October 21, 2013 1. Tour of the South Burlington Community Library (7:00—7:20 PM) 2. Agenda Review: Additions, deletions or changes in order of agenda items. (7:20—7:22 PM) 3. Comments and questions from the public not related to the agenda. (7:22—7:32 PM) 4. Announcements and City Manager's Report (7:32—7:42 PM) 5. Consent Agenda: (7:42 —7:44 PM) A. ***Sign Disbursements B. ***Approve Council Minutes for September 16 and October 7, 2013 C. ***Approve proclamation that November 2013 is Pancreatic Cancer Awareness Month D. ***Approve resolution appointing Fred Kosnitsky and Brendan Taylor to the City of South Burlington Energy Committee E. ***Approve resolution appointing Lou Bresee to the City Center Public Facilities Task Force F. ***Approve September financial statements G. Approve entertainment permit for: • M& K Enterprises -Venue 6. Review of current issues relating to the South Burlington Community Library (Louise Murphy and Elaine Dates) (7:44—8:04 PM) 7. ***Consider and approve Memorandum of Understanding between the City of South Burlington and the South Burlington Community Library Board of Trustees. (Tom Hubbard and Elaine Dates) (8:04— 8:14 PM) 8. ***Interim Zoning ----Public Hearing, Interim Zoning application #IZ-13-06 of O'Brien Brothers Agency, Inc., for a planned unit development consisting of: 1) razing an existing single family dwelling, 2), constructing a three (3) unit multi-family dwelling, and 3) constructing a four(4) unit multi-family dwelling, 636 Hinesburg Road. (Paul Conner) (8:14—8:24 PM) 9. ***Committee Appointment Interview, Larry Michaels, Natural Resource Committee (8:24—8:29 PM) 10. ***Provide guidance from the Council on the development of the FY '15 City of South Burlington budget(Tom Hubbard) (8:29—8:59PM) 11. ***Discuss current requirements and process on assessing penalties on the late filing of property taxes (8:59—9:14 PM) 12. Discuss concerns raised over commercial/private logos/names appearing on City of South Burlington property/equipment (9:14—9:19 PM) 13. Discuss issues associated with the closing of Market Street (9:19—9:24 PM) 14. Discuss issues associated with changing the content/style of Meeting Minutes prepared for South Burlington City Council meetings. (9:24—9:29 PM) 15. Reconvene as Liquor Control Board to consider liquor license: (9:29—9:34 PM) • The Venue, 5 Market Street 16. Other Business: (9:34—9:39 PM) Items held from the Consent Agenda Bike Rack—items Council may wish to place on a future agenda: Traffic Lights and sequencing. City Street Lights (adequacy/number) at various locations. Taser Policy East Terrace Ordinance Policy regarding landscaping City-owned land and Request from Hadley Road. Other? 17. Consider entering Executive Session to discuss City of South Burlington committee assignments. (9:39— 10:00 PM) 18. Approve committee appointments. (10:00— 10:05 PM) 19. Adjourn (10:05 PM) Respectfully Submitted: K A/(NVDov'W Kevin Dorn, City Manager ***Attachments Included South Burlington City Council Meeting Participation Guidelines City Council meetings are the only time we have to discuss and decide on City matters. We want to be as open and informal as possible; but Council meetings are not town meetings. In an effort to conduct orderly and efficient meetings, we kindly request your cooperation and compliance with the following guidelines. 1. Please be respectful of each other(Council members, staff, and the public). 2. Please raise your hand to be recognized by the Chair. Once recognized please state your name and address. 3. Please address the Chair and not other members of the public, staff, or presenters. 4. Please abide by any time limits that have been set. Time limits will be used to insure everyone is heard and there is sufficient time for the Council to conduct all the business on the agenda. 5. The Chair will make a reasonable effort to allow everyone to speak once before speakers address the Council a second time. 6. The Chair may ask that discussion be limited to the Councilors once the public input has been heard. 7. Please do not interrupt when others are speaking. 8. Please do not repeat the points made by others, except to briefly say whether you agree or disagree with others views. 9. Please use the outside hallway for side conversations. It is difficult to hear speaker remarks when there are other conversations occurring. Public Sign-In October 21, 2013 City Council Meeting at the High School Library Please Print Name Name Name .)c-01 -� 1./t,:I r' ,J 18 --- -t./ 35 2 Si .scty- ,bC v 19 i . Uvn di'tl5ett 36 3 gadle N2a4a 20 . �. S ram , 37 4 �Z, � 21 A?/& (A11)oa 38 K fi 6 5 ' 1c yu 1.4^- 22 Ham. .ii ha n bi-vv 39 O R 1 - 43 -� 6 12 G L 7b 23 !Wck v*c, L 40 fifiS € 1 i,-; 6 ii 7 ,'Yv\--�. ( '-. 24 41 f MCL�J i z1 8 , , c_,_---FA),_ 25 42 6c416k tP / 7 r 9 vf>F-r- 26 43 1 cr. \. 27 44 1 larvvu, e 28 45 12 E R 29 46 13 CA. bwivAer---- 30 47 14J cuu\.( c'v-._ 31 48 ! 15 ( orri JU'JL 32 49 16 1e_ n-c. 33 50 17 ,„ C„.,,, c 34 51 r south angto VERMONT MEMORANDUM TO: South Burlington City Council & City Manager FROM: Cathyann LaRose, City Planner SUBJECT: Public Hearing Interim Zoning Application#IZ-13-06 (636 Hinesburg Road) DATE: October 21, 2013 City Council meeting Monday's public hearing is an interim zoning application to for a planned unit development consisting of: 1) razing an existing single family dwelling, 2), constructing a three (3) unit multi- family dwelling, and 3) constructing a four (4) unit multi-family dwelling, 636 Hinesburg Road. The applicant, O'Brien Brothers Agency Inc, has provided a narrative of how they believe they meet the Interim Zoning review criteria in accordance with the guidance prepared by the City Attorney, as well as a site plan, which are included with this memo. Our understanding is a representative for the applicant, Larry Michaels from O'Brien Brothers, LLC, will be in attendance at the public hearing on Monday. 575 Dorset Street South Burlington, VT 05403 tel 802.846.4131 fax 802.846.4101 www.sburl.com a I g V Hi Hc144 f n 3 s . n S T ' aen°'"'m11:::9 ,yr . _Ru _ r _Ivry ` .'., , \ l _ r. a" 4 I. \ .. e_; .24,,,,;,,,, 4 ,I._7,2,, _ _ ). .4 . , .„,„7„.., , sxst:::::,- ..=. _ i s i ,,,' ;; ,.,,.:5.ise4, . ,fr4 4,4:10.x..4 -1 t_ _,, .....,.q.. ,..„. , .1..sv.,.:,..-:,,o..:14,......... .04.00.0„-....4 1, 7 �'C 1 f'I fF 1 c�= �y Ae I .40 / I t \ /9 I 14 '; er. II t / / // 1 I // O / 9 3 4® \ a L, y 4di, \ / m k o „,, u ,,i S \ ,,,,. o�"d\o m a.a O O o \ . 4 r yes % Z v�° J O % t; a m \ J a � co \ a o kg : ;> a \ to a a3� a4 \ CJBRIEN A E D E V E l o P M E N T AND M A N A G E M E N T BR OTHERS VIA ELECTRONIC MAIL September 23,2013 Mr. Raymond Belair, Administrative Officer South Burlington Planning and Zoning 575 Dorset Street South Burlington,VT 05403 Re: Conditional Use Application: Parcel#0860-00636; 636 Hinesburg Road Dear Mr. Belair, On August 9,2013, O'Brien Brothers Agency, Inc., submitted a Conditional Use Application as well as supporting documents and exhibits to the City of South Burlington(the "Application"),this Application is attached hereto as Exhibit A. As you know,this Conditional Use Review is currently scheduled for October 21,2013. Subsequent to the submission of the Application, site design and neighborhood considerations altered the Site Plan that was submitted to create two different buildings, and therefore changed the Application's project description. This letter is an Amendment to the Application: 1. Site Plan: The site plan has been amended to include a new driveway location as well as a different building footprints and building locations. These changes and other minor alterations are noted on the new site plan, attached as Exhibit B. 2. Lot Coverage: As a result of the new site plan,the lot coverage calculations have changed slightly. The new lot coverage is 52.3%,which is still below the allowed coverage of 60%. 3. Project Description: As a result of the site plan changes,the project description has changed. The Project, as referenced throughout the Application is now defined as follows: The planned redevelopment of the Parcel to become two structures, a four(4)unit and a three (3) unit multi-family dwelling, consisting of seven(7)total dwelling units on two separate foundations (the "Project"). Please know that other aspects of the August 9, 2013 application not mentioned above remain unchanged. We appreciate your patience and flexibility in relaying these changes to the board. Please let us know if you need any further information. Thank you. Sincerely, (� Andrew Gill,Project Coordinator Enclosures C N BRIE 44T E 6EVELOPMENT AND MANAGEMENT B R Q 7 H E R S VIA HAND-DELIVERY August 9,2013 Mr. Raymond Belair,Administrative Officer South Burlington Planning and Zoning 575 Dorset Street South Burlington, VT 05403 Re: Conditional Use Application: Parcel#0860-00636: 636 Hinesburg Road Dear Mr. Belair, Attached as Exhibit A,please find a complete Conditional Use Application for the City Council Under Interim Bylaws, for a Planned Unit Development on an existing 0.63 acre parcel located at 636 Hinesburg Road, South Burlington,Vermont(the"Parcel"). This application seeks the input of the South Burlington City Council (the"Council") on the planned redevelopment of the Parcel,to become a seven(7)unit multi-family dwelling(the "Project"). The details of the Project and its compliance with the City of South Burlington Land Development Regulations, adopted on May 12, 2003 and most recently amended on May 7,2012 (the"Regulations"),the Interim Zoning Bylaw, adopted February 21, 2012 (the"Interim Bylaw"), and the Interim Zoning Development Review Process, May 18, 2012 (the"Review Process"), are outlined below. We kindly request that you schedule a review by the Council (in accordance with the Interim Bylaw and the Review Process),to confirm that the Project is in compliance with the Regulations and the Interim Bylaw. This letter and the attached plans should provide sufficient information for the Council in review of the attached application. Requisite plans, fees and digital copies are also included herein, along with the names and addresses of adjacent property owners,as required. I. Project Details: The Parcel is owned by O'Brien Brothers, LLC. O'Brien Brothers LLC has contracted with the O'Brien Brothers Agency, Inc. ("OBBA") for the development of the Parcel. The Parcel is an existing 0.63 acre single family lot,with a vacant single family structure, located adjacent to Hinesburg Road in the R12 Zoning District. The Parcel is served by an existing driveway that enters the Parcel from Wellesley Grove. An existing white fence provides a visual barrier for the Project from Wellesley Grove. Per the Regulations, multi-family dwellings are permissible in the R12 district,within a Planned Unit Development, and the allowed development density in the R12 district is one South Burlington City Council August 9, 2013 dwelling unit per 3,500 square feet of lot area. Given this, the available density for the parcel is seven(7)dwelling units: Multi- Parcel Parcel Family Minimum. Units Available Size(sgft) District Allowed Lot Size for Construction 27,442 R12 Yes 3,500 7 As outlined on the site plan(multiple copies of which are included per the Review Process) attached as Exhibit B (the "Site Plan"),the Project proposes the complete removal of the existing structure and current parking area, and the construction of a new 6,000-7,000 square foot building,with associated parking and pedestrian facilities. For further information with regard to compliance with the Regulations,please see the application to the Development Review Board for Sketch Plan Review, attached hereto as Exhibit C. II. Compliance with the Interim Bylaw and the Review Process: Per the Review Process,the standards for review of Interim Zoning Conditional Use Applications are: (i) "the project overcomes the presumption that such development will or could be contrary to the permanent bylaws that the City ultimately adopts;"and, (ii)the proposed development"will not result in an undue adverse effect on the six criteria listed in Section VI of the Interim Bylaw." Compliance with both are addressed below. a. Project Not Contrary to Permanent Bylaws the City Will or Could Adopt(including four specific criteria outlined in the Review Process): i. Adoption of Form-based code. Currently the City of South Burlington is working toward the adoption of Form-Based Code for the entire city. Based on discussions with regard to the City Center, and general knowledge of Form-Based Code,the new bylaws that the City develops will likely encourage street-oriented dense developments within areas close to City Center(growth areas). The R12 district will no doubt be considered a growth area where such dense development will be encouraged, as it is currently considered to be a growth area. As noted on the Site Plan, OBBA proposes the construction of a street- oriented building,with an attractive and glazed façade,that will sit only 30 feet from Hinesburg Road. Furthermore, and in an effort to maximize compliance with the adoption of Form-Based Code, OBBA has requested a setback waiver from the Development Review Board,to enable the structure 2 South Burlington City Council August 9,2013 to be built thirty (30) feet from the road, as there is no doubt the current setback(over 60 feet) is contrary to the principles of Form-Based code. Though it is difficult to state with certainty what the future will bring,based on a general awareness of the City's ongoing discussions with regard to Form- Based Code, OBBA believes that the proposed development will be congruous with new regulations, once developed. ii. Support of Sustainable Agriculture. While this disconnected,pre-existing 0.63 acre parcel is not capable of any sort of large agricultural contribution for the community, OBBA does believe that it is desirable for residents to have the ability to grow their own food(in a limited and reasonable sense for the location), and this is part of developing sustainable agriculture. Given this,OBBA will, as part of the Project, install 2-4 raised garden beds(quantity to be based on use by the tenants). This will provide residents with the option of producing some food, and contributing to local food production. We have installed similar gardens across the street at Country Park(Section 8 Multi-family Housing), and the project has been very successful. Residents have fully planted all the gardens and enjoy the ability to use the space, and to grow their own food. iii. Support of Conservation of Open Space. The conservation of open space is important to the community and OBBA recognizes this. However,the Parcel is not a significant open space that is used by the community. By completing the redevelopment of the Parcel, OBBA will provided needed housing for the community,without utilizing any significant or attractive open space that currently exists in the community. In this way,through this infill project, OBBA will help to support the conservation of open space,through the full development of an existing underutilized building site. iv. Support of promotion of housing for people of all incomes and stages of life. As currently proposed,the Project would construct seven market rent apartments. In this scenario,the Project will increase the City's housing stock,which should help to stabilize rents, and(in concert with other development)drive down the cost of housing in the long term. On a simplistic level, a large supply will drive down cost, increasing accessibility. As proposed,the project can contribute to this overall strategy. 3 South Burlington City Council August 9, 2013 At this time,the City has no inclusionary requirements as part of the Regulations or the Interim Bylaw. There are however density bonuses provided in the Regulations, for 25%and 50%affordable units. OBBA has analyzed the costs of these scenarios(with rents at 65%of median income), and has determined that these scenarios are not financially viable for the Project. The reason for this is mostly due to the small-scale nature of the Project. Were the Project bigger, a density bonus might make more of a difference financially. Because OBBA is dedicated to the construction of affordable units(and is currently the operator of numerous such units in South Burlington),we welcome further discussion of development of affordable housing as part of the Project, however given the scale of this project,the inclusion of such units does not appear financially sound or viable. This is not likely to change under new zoning. b. Project Will Not Result in an Undue Adverse Effect on the Six Criteria: The six criteria of the Interim Bylaw, and the Project's compliance with each are as follows: The capacity of existing or planned community facilities,services or lands. The project proposes the construction of seven(7) dwelling units on an existing parcel that is surrounded by dense development. The lands proposed for use are currently in residential use and private ownership and therefore the continued use for residential does not pose any undue adverse effect on the City. It is anticipated that the City sewer system can easily accommodate the addition of seven(7)dwelling units. ii. The existing patterns and uses of development in the area. As described above,the proposed use is very compatible with existing surrounding uses. Currently this area is the site of multi-family development. The Project proposes additional multi-family development. The project will not result in an undue adverse effect on the patterns of development in the area. iii. Traffic on roads and highways in the vicinity. The project fronts on an arterial connector road. It is not anticipated that the additional trips created by the addition of seven(7)dwelling units will have an undue adverse effect on traffic within South Burlington. 4 South Burlington City Council August 9, 2013 iv. Significant natural resource areas and sites. The Project is proposed on an existing single family lot that is less than one (1) acre is size. No significant natural resources or scenic views will be affected by the project. Given this, it is not anticipated that the Project will have an undue adverse effect on any significant natural resources, areas, and sites. v. Utilization of Renewable Energy Resources: Being less than one acre this site poses no real potential as a valuable asset for the development of renewable energy resources. The Project will therefore have no undue adverse effect of the utilization of such resources by the community. vi. Municipals plans,bylaws and ordinances in effect. As detailed throughout this application,the Project is in compliance with all municipal plans and regulations that are currently in effect. III. Conclusions: As outlined above, OBBA intends to construct a Project that will increase the City's housing stock and tax base, and make use of an existing parcel, currently underutilized at a prominent intersection in the City. Provided that the attached Site Plan and the above-referenced items are acceptable to the Council, OBBA will move forward quickly bringing a complete application to the DRB. We look forward to discussing this project. Thank you. Sincerely, to Andrew Gill, Project Coordinator Enclosures 5 Exhibit A Please see the attached Application for Conditional Use Review • kips 11 Soilth r ton PLANNING & ZONING Permit#IZ- - (office use only) CONDITIONAL USE APPLICATION FOR THE CITY COUNCIL UNDER INTERIM BYLAWS All information requested on this application must be completed in full. Failure to provide the requested information either on this application form or on the site plan will result in your application being rejected and a delay in the review before the City Council. I understand the requirements and procedures required by State Law(Section 4415 of the Planning & Development Act), and that a legal advertisement must appear a minimum of fifteen(15) days prior to the hearing. 1) OWNER(S) OF RECORD(Name(s) as shown on deed, mailing address, phone & fax#): O'Brien Brothers, LLC. 1855 Williston Road, South Burlington, Vermont 05403-6070 2) LOCATION OF LAST RECORDED DEED (book&page#) 3) APPLICANT (name, mailing address, phone, fax#) O'Brien Brothers Agency, Inc. Address is same as above. 4) CONTACT PERSON (person who will receive staff correspondence. Include name, mailing address, phone& fax#, if different from above): Andrew Gill: Phone: 802-658-5000 Address is same as above. a. Contact e-mail address: Andrew@obrienbrother sag ency.com 5) PROJECT STREET ADDRESS: 636 Hinesburg Road, South Burlington 6) TAX PARCEL ID#: 0 8 6 0-0 0 6 3 6 7) PROJECT ZONING DISTRICT(S) Residential 12 575 Dorset Street South Burlington, VT 05403 tel 802.846.4106 fax 802.846.4101 www.sburl.com 8) PROJECT DESCRIPTION a. General Project Description(describe what you are proposing): See enclosed letter b. Existing Uses on Property(including description and size of each separate use): See enclosed letter c. Proposed Uses on Property(include description and size of each new use and existing uses to remain): See enclosed letter d. Description and Summary of all requested approvals from the City Council See enclosed letter e. Other(list any other information pertinent to this application not specifically requested above, please note if overlay districts are applicable): See enclosed letter 9) SUPPORTING DOCUMENTS. A completed application form and required submittal materials for the applicable review before the Development Review Board or Administrative Officer shall be included. In the case of a subdivision or planned unit development, all information required for Sketch Plan Review pursuant to Section 15.05 of the Land Development Regulations (LDRs) are required. In the case of all other types of applications, the applicable LDR submittals are required. Applicants are further encouraged to provide information demonstrating compliance with the review standards set forth in 24 VSA §4415 (d) and (e). 10) PLANS AND FEE Plans shall be submitted which shows the information required by the City's Land Development Regulations. Five (5) regular size copies, one reduced copy(11" x 17"), and one digital(PDF-format) of 2 Interim Bylaw Council Application Form.Rev. 1-2012 the plans must be submitted. An application fee shall be paid to the City at the time-of submitting the application. See the City fee schedule for details. NOTE: NOTIFICATION of ADJOINING PROPERTY OWNERS: Notification of adjoining property owners, in accordance with 24 V.S.A. §4464(a) and Section 17.06(B)of the South Burlington Land Development Regulations, is the responsibility of the applicant. After deeming an application complete,the Administrative Officer will provide the applicant with a draft meeting agenda or public hearing notice and sample certificate of service. The sworn certificate of service shall be returned to the City prior to the start of any public hearing. I hereby certify that all the information requested as part of this application has been submitted and is accurate to the best of my knowledge. SIGNATURE OF APPLICANT SIGNATURE OF PROPERTY OWNER PRINT NAME Do not write below this line DATE OF SUBMISSION: I have reviewed this application and fmd it to be: ❑ COMPLETE ❑ INCOMPLETE Administrative Officer Date The applicant orpermittee retains the obligation to ident , apply for, and obtain relevant state permits for this project. Call (802) 879-5676 to speak with the regional Permit Specialist. 3 Interim Bylaw Council Application Form.Rev. 1-2012 Exhibit B Please see the attached Site Plan H ^e : , 4 3 a < R g B -Z i a -� Hnesbvr ...', oc, �_ e "t'''' U--a --,.._ r',11 I 1 , .8 ,, 5� �r.'' gel : 141\41042 ) 1,11-4, ,^t-, .,,,..-'- /q__:.),-„, 4,—,,,,.,..._ �1 -. ` ' dri ,,,,.„4.4::.:., / o ‘, N. nPoa a gas.e yii m�°144 . I, \ m 0cd P° 6 ` o ° 11 / „tea € Y jION Q M0 a III 0 • a... -1�C ,..1. ` O R m 8 sa a a. Exhibit C Please see the attached letter 0` 1.)Ill E N ,REAL ESTATE DEVELOPMENT AND MANAGEMENT BROTHERS VIA HAND-DELIVERY August 9, 2013 Mr. Raymond Belair,Administrative Officer South Burlington Planning and Zoning 575 Dorset Street South Burlington,VT 05403 Re: Sketch Plan Review Application:Parcel #0860-00636; 636 Hinesburg Road Dear Mr.Belair, Attached as Exhibit A,please find a complete City of South Burlington, Planning and Zoning Application for Subdivision Sketch Plan Review, for a Planned Unit Development on an existing 0.63 acre parcel located at 636 Hinesburg Road, South Burlington,Vermont(the "Parcel"). This applications seeks the input of the South Burlington Development Review Board (the"Board"), on the planned redevelopment of the Parcel,to become a seven (7)unit multi- family dwelling(the"Project"). The details of the Project and its compliance with the City of South Burlington Land Development Regulations, adopted on May 12, 2003 and amended on May 7, 2012 (the "Regulations"),the Interim Zoning Bylaw adopted February 21,2012 (the"Interim Bylaw"), and the Interim Zoning Development Review Process dated May 18, 2012 (the "Review Process"), are outlined below. We kindly request that you schedule a Sketch Plan Review(in accordance with the Regulations), at your earliest opportunity. This letter and the attached plans should provide sufficient information for the Board in review of the attached application. Requisite plans, fees and digital copies are also included herein, along with the names and addresses of adjacent property owners,as required. I. Project Details: The Parcel is owned by O'Brien Brothers,LLC. O'Brien Brothers LLC has contracted with the O'Brien Brothers Agency, Inc. ("OBBA") for the development of the Parcel. The Parcel is an existing 0.63 acre single family lot,with a vacant single family structure, located adjacent to Hinesburg Road in the R12 Zoning District. The Parcel is served by an existing driveway that enters the Parcel from Wellesley Grove road. An existing white fence provides a visual barrier for the Project from Wellesley Grove. Per the Regulations, multi-family dwellings are permissible in the R12 district,within a Planned Unit Development, and the allowed development density in the R12 district is one South Burlington Development Review Board August 9, 2013 dwelling unit per 3,500 square feet of lot area. Given this, the available density for the parcel is seven(7) dwelling units: Mlti Parcel Parcel Family Minimum Units Available *if , Distri - llowed Lot Size for Construction 27,442 R12 Yes 3,500 7 As outlined on the site plan(multiple copies of which are included per the Review Process) attached as Exhibit B (the"Site Plan"),the Project proposes the complete removal of the existing structure and current parking area, and the construction of a new 6,000-7,000 square foot building, with associated parking and pedestrian facilities. II. Compliance with Parking,Height,Lot Setbacks and Lot Coverage The following relate to compliance with dimensional, lot coverage and parking standards in the Regulations: a. Height: The maximum allowable building height in the R12 district is 35',which could accommodate up to a 3 story building. The proposed structure will be two stories, and will be less than the maximum allowable height. Architectural renderings will be provided as part of future permit hearings, but we do not have drawings at this time. It is expected that the apartment will be of similar construction to the townhouse style homes already constructed in the area. b. Lot Coverage: Per Appendix C of the regulations,the allowable lot coverage for the R12 district (which includes pavement), is 60%. Per the Site Plan,the total lot coverage for this project will be 44.6%. In compliance with the allowed coverage. c. Parking: i. Per Article 13 table 13-1, a multi-family dwelling requires two spaces per unit,plus one additional space for every four units. Given this,the parking requirements for the Project are summarized in the below table: Dwelling Units Required Parking 15 Provided Parking I 2 South Burlington Development Review Board August 9, 2013 As outlined on the Site Plan, OBBA proposes the construction of eighteen (18)parking spaces as part of the Project. This is more than the minimum, and should facilitate more than adequate parking for residents. ii. In addition to the amount of parking required, 15.02(A)(4)(c)of the Regulations requires compliance with the conditional use parking requirements listed at 14.06(B)(2). This requires that parking be located in the rear of the building, such that it is not visible from the City street. Given this, and as shown on the Site Plan,parking for the Project is located in the rear of the building. In addition,please note that the parking area as proposed on the Site Plan is currently screened from view by an existing cedar hedgerow on the eastern side of the property. This hedgerow will remain in place. Furthermore,the few spaces that could potentially be visible from Hinesburg Road will be screened by existing large trees that will remain. The white fence currently screening the property will remain,though a section of it may be removed to accommodate the new driveway entrance. d. Setbacks: Per Section 3.06(B)(1) of the Regulations the required front yard setback on Hinesburg Road is 50 feet from the edge of the planned right of way. This setback is drawn in red on the Site Plan. As you see,the Project proposes building construction within this setback, and OBBA is requesting a waiver of this particular setback requirement as part of PUD approval. Specifically, OBBA is requesting the use of the standard 30' front yard setback for the Project. The reasons for this request are as follows: i. With the restriction of the location of parking (back yard only),the additional setback renders over 1/3 of the lot non-buildable(no parking or building). This makes the construction of a dense residential development (which is the goal of the R12 district), impossible. It is OBBA's belief that the intent of making multi-family permissible via a PUD is to allow for this type of flexibility in accomplishing the goals of the R12 district, dense residential development near City Center. ii. Currently,the multi-family use immediately adjacent to the Parcel (south east)has a setback that is less than what is required by the Regulations. We propose a similar setback for the Project,which will be in keeping with adjacent uses. 3 South Burlington Development Review Board August 9,2013 iii. Lastly,the City is currently developing Form-Based Code regulations that will likely discourage large setbacks throughout the City in all districts. While this project is moving forward under current and interim zoning,we recognize that the trend in the City is moving away from large setbacks. As further outlined in an application to the City Council for Conditional Use Approval under Interim Zoning(attached hereto as Exhibit C), one of the four Interim Bylaw criteria for allowing development to proceed is that the development is not contrary to the adoption of Form-Based Code. Given this,we suggest that the requested,modest, setback waiver(which is in keeping with the idea of Form-Based Code), be approved. While the proposed front yard setback is different than what is required. The Site Plan does illustrate full compliance with current applicable rear and side-yard setbacks. III. Conclusions: As outlined above, OBBA intends to construct a Project that will increase the City's housing stock and tax base, and make use of an existing parcel, currently underutilized at a prominent intersection in the City. Provided that the attached Site Plan and the above-referenced items are acceptable to the Board, OBBA will move forward quickly bringing a complete application as soon as possible. We look forward to discussing this project. Thank you. Sincerely, Andrew Gill,Project Coordinator Enclosures 4 Exhibit D Please see the attached mailing addresses Adjacent Properties of 636 Hinesburg Road South Burlington,Vermont Name Address Unit# Street CERASOLI CHARLES& ELIZABETH 630 U01 HINESBURG RD BLODGETT NANCY 630 UO2 HINESBURG RD NOVINGER LEAH &QUENTIN 630 UO3 HINESBURG RD STEVENSON GAIL B 630 U04 HINESBURG RD LILIIENTHAL PATRICIA ANN 630 U05 HINESBURG RD PERROTTE KENNETH &JOYCE TRUST 630 U06 HINESBURG RD BARRETT KAREN M 630 U07 HINESBURG RD HOOPER MONIKA& ELWIN TRUSTEES 630 U08 HINESBURG RD PFEIFER JOHN C& BRENDA S 630 U09 HINESBURG RD LIVINGSTON PATRICIA 630 U10 HINESBURG RD SWAIN KIM 630 U11 HINESBURG RD LABOUNTY WALTER P &THERESA E 630 U12 HINESBURG RD WALKER SCOTT E 630 U13 HINESBURG RD FAIR ROBERT E JR 630 U14 HINESBURG RD IRELAND SCOTT D &STEPHEN D 630 U15 HINESBURG RD DAVE HETAL 630 U16 HINESBURG RD LEW RICHARD R & MARY W TRUST 630 U17 HINESBURG RD STANLEY HAZEL G LIFE ESTATE 630 U18 HINESBURG RD SMITH ALLEN R 630 U19 HINESBURG RD DAUDELIN NAN 630 U20 HINESBURG RD MASINO NANCY A 630 U21 HINESBURG RD CUNNINGHAM ROBERTJ 630 U22 HINESBURG RD WULFSON JOAN L 630 U23 HINESBURG RD STRUBLE SUSAN D 630 U24 HINESBURG RD MIAO XUEJIA 8 STONINGTON CIRCLE COADY JOAN M TRUST 10 STONINGTON CIRCLE KACER MARTINA 18 STONINGTON CIRCLE KENNESON JILL 20 STONINGTON CIRCLE COCHRANE ROBERT 37 STONINGTON CIRCLE ECKERSON HOLLY 39 STONINGTON CIRCLE CAFFREY JAMES F& BERNADETTE H 41 STONINGTON CIRCLE KIM JIHO 43 STONINGTON CIRCLE BHARADWAJAN SUNDER 45 STONINGTON CIRCLE KELLER JAY E & MARIE C 47 STONINGTON CIRCLE SHAHRIARI PARVIN TRUST 49 STONINGTON CIRCLE PIERCE DONALD S JR&JEANNETTE 51 STONINGTON CIRCLE PENNSCO TRUST CO 53 STONINGTON CIRCLE DANDRUDGE MIRA B 55 STONINGTON CIRCLE GUROWSKI MANFRED &SANDRA J 56 STONINGTON CIRCLE RICHMOND KERIN R & MARA L 58 STONINGTON CIRCLE CORNELL JOSEPH W BARBARA J KERRI L 64 STONINGTON CIRCLE HALE DONNA B 78 STONINGTON CIRCLE ROBERTS ANNE Y 80 STONINGTON CIRCLE KANARD MARY E 88 STONINGTON CIRCLE GENTES WILLIAM L 89 STONINGTON CIRCLE POLLI JAMES 90 STONINGTON CIRCLE Adjacent Properties of 636 Hinesburg Road South Burlington,Vermont MACKIN KATHLEEN A 91 STONINGTON CIRCLE PENNSCO TRUST CO 99 STONINGTON CIRCLE FAUCHER MARC R& MARGARET A 101 STONINGTON CIRCLE STOVER JEANNINIE G 108 STONINGTON CIRCLE JENKINS &JACKSON, LLC 110 STONINGTON CIRCLE ROLAND JOHN 117 STONINGTON CIRCLE PATEL KAPILKUMAR N & DIPTI 119 STONINGTON CIRCLE ESTABROOK RICHARD M 120 STONINGTON CIRCLE LESAGE ALAN 122 STONINGTON CIRCLE PERELMAN TAMARA 129 STONINGTON CIRCLE 131 STONINGTON CIRCLE LLC 131 STONINGTON CIRCLE EDDY BERNADETTE 133 STONINGTON CIRCLE PAINTER JEAN W 135 STONINGTON CIRCLE PARENT NICHOLAS P & NADMI L 137 STONINGTON CIRCLE BOUCHETT FRANK& BETTY 139 STONINGTON CIRCLE KIM HYUN TAE & KEE KYUNG 141 STONINGTON CIRCLE LAKOBA TARAS 143 STONINGTON CIRCLE DAMES JOHN A 145 STONINGTON CIRCLE WHITNEY LOIS M 151 STONINGTON CIRCLE MCCABE CLAIRE 158 STONINGTON CIRCLE MAURO RACHEL M TRUST 160 STONINGTON CIRCLE GOEHLERT UWE G & ELLEN L 167 STONINGTON CIRCLE SHI YUN 168 STONINGTON CIRCLE RESSLER ALEXIS B 169 STONINGTON CIRCLE LIAMOS CHARLES T& KAREN M TRUST 170 STONINGTON CIRCLE - I c'-,-- cA. a I ; -Ii --- Mil il — . - - ---7,--,---- \ I ...,,,,„,,,,, ., . .,,, ,,,•..,,4„,_-, ‘,„,-,_,,, , ' =22-•-•'' oci' \------2-'2-,------2„;:, ,,,,„'"7.2''''t'"...'' •• i fll• •,2. _ 2 / --••••"---2,___,_ = •' I=.1=':4:422c1:•:„:r . . :":222 2=;„=:= -......s......-".--•---• ••2'''' t--if I `,:`,'::* ',;'::C'.0::44 f--—1. 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WHEREAS in 2013, an estimated 45,220 people will be diagnosed with pancreatic cancer in the United States and 38,460 will die from the disease; WHEREAS pancreatic cancer is one of the deadliest cancers, is the fourth leading cause of cancer death in the United States, and is the only major cancer with a five-year relative survival rate in the single digits at just six percent; WHEREAS when symptoms of pancreatic cancer present themselves, it is late stage, and 73 percent of pancreatic cancer patients die within the first year of their diagnosis while 94 percent of pancreatic cancer patients die within the first five years; WHEREAS approximately 90 deaths will occur in Vermont in 2013; WHEREAS the incidence and death rate for pancreatic cancer are increasing and pancreatic cancer is anticipated to move from the fourth to the second leading cause of cancer death in the U.S. by 2020; WHEREAS the U.S. Congress passed the Recalcitrant Cancer Research Act last year, which calls on the National Cancer Institute to develop a scientific frameworks, or strategic plans, for pancreatic cancer and other deadly cancers, which will help provide the strategic direction and guidance needed to make true progress against these diseases; and WHEREAS the Pancreatic Cancer Action Network is the national organization serving the pancreatic cancer community in South Burlington, Vermont and nationwide through a comprehensive approach that includes public policy, research funding, patient services, and public awareness and education related to developing effective treatments and a cure for pancreatic cancer; WHEREAS the Pancreatic Cancer Action Network and its affiliates in South Burlington support those patients currently battling pancreatic cancer, as well as to those who have lost their lives to the disease, and are committed to nothing less than a cure; WHEREAS the good health and well-being of the residents of South Burlington are enhanced as a direct result of increased awareness about pancreatic cancer and research into early detection, causes, and effective treatments; therefore be it RESOLVED that I, Kevin Dorn, Manager of the City of South Burlington, designate the month of November 2013 as "Pancreatic Cancer Awareness Month". t. South Burlington Water Dept. Accounts Payable Check Register Date: 10/22/13 Date Check No. Paid To Memo Amount Paid 10/22/2013 2412 Canver Investments Registered 66.46 Date Voucher Number Reference Voucher Total Amount Paid 10/16/2013 VI-13182 REFUND OVERPYMT 66.46 66.46 10/22/2013 2413 Christopher&Leigh Cole 136.91 Date Voucher Number Reference Voucher Total Amount Paid 10/4/2013 VI-13184 REFUND OVERPYMT 136.91 136.91 10/22/2013 2414 E.J.Prescott, Inc. 97.17 Date Voucher Number Reference Voucher Total Amount Paid 10/1/2013 VI-13179 4729190 49.20 49.20 10/1/2013 VI-13180 4728912 47.97 47.97 10/22/2013 2415 Lloyd Kranz 37.18 Date Voucher Number Reference Voucher Total Amount Paid 10/7/2013 VI-13183 REFUND OVERPYMT 37.18 37.18 10/22/2013 2416 Office Essentials 204.07 Date Voucher Number Reference Voucher Total Amount Paid 10/13/2013 VI-13176 29232 54.87 54.87 10/6/2013 VI-13177 29208 149.20 149.20 10/22/2013 2417 Reprographics 215.15 Date Voucher Number Reference Voucher Total Amount Paid 10/3/2013 VI-13178 75325 215.15 215.15 10/22/2013 2418 Joyce E.Stutler 179.04 Date Voucher Number Reference Voucher Total Amount Paid 10/17/2013 VI-13185 355160 179.04 179.04 10/22/2013 2419 Ti-Sales Inc. 10,911.00 Date Voucher Number Reference Voucher Total Amount Paid 10/3/2013 VI-13181 INV0029553 10,911.00 10,911.00 Printed: October 18, 2013 Page 1 of 2 South Burlington Water Dept. Accounts Payable Check Register Date: 10/22/13 Date Check No. Paid To Memo Amount Paid Total Amount Paid: 11,846.98 SOUTH BURLINGTON CITY COUNCIL Printed: October 18, 2013 Page 2 of 2 CITY COUNCIL 16 SEPTEMBER 2013 The South Burlington City Council held a regular meeting on Monday, 16 September 2013,at 6:00 p.m., in the Conference Room,Albert"Sonny" Audette Public Works Building,Patchen Road. Members Present: P.Mackenzie, Chair; R. Greco,P.Nowak, C. Shaw Also Present: K. Dorn,Interim City Manager; T. Hubbard,Interim Deputy City Manager;J. Rabidoux,Public Works Director; T. Goodwin,Recreation Department; D. Deslauriers,K. Donahue,J. Simson,M. Emery,D. Leban, C. Chrisman, J. Lees, C.Hurt, M. Boulanger, Y.Aladis,L.Yankowski 1. Executive Session: Ms.Nowak moved the Council meet in executive session to discuss personnel issues relating to the hiring of a permanent City Manager and other personnel matters. Mr. Shaw seconded. Motion passed unanimously. Regular Session: 1.Tour of Department of Public Works Facility: Members of the Council and members of the public toured the Public Works Facility with Public Works Director Justin Rabidoux. 2.Agenda Review: No changes were made to the agenda. 3. Comments& Questions from the public not related to Agenda items: Mr. Deslauriers asked for the status of his request for lighting on Delaware Street. He noted that this past Saturday there was an incident of vandalism at the property next to his, and he is very concerned with safety in the neighborhood. He also noted that the people who responded from the Airport didn't know that the Airport owned that property. Mr. Deslauriers felt they did not secure the property well after the break-in. 4. Announcements and City Manager's Report: Mr. Dorn: A transcription of the meeting at Chamberlin School is being done. The October agenda will include discussion on the adoption of the CIP. He will meet with the Council and Paul Conner regarding a legal review of the ending of interim zoning. CITY COUNCIL 16 SEPTEMBER 2013 PAGE 2 Members of the Council reported on meetings they had attended. 5. Consent Agenda: A. Sign Disbursements B. Approve Minutes of 19 August,3 & 5 September 2013 C. Listing agreement for 19 Gregory Drive D. Resolution expanding Energy Committee to 10 members E. Approval of Municipal Planning Grant Application F. Final Loan Repayment Schedule for the Airport Parkway Wastewater Treatment Facility Upgrade Project G. Approve Palmer Court Legal Settlement H.Review July 2013 Financials I.Approve the following Entertainment Permits: A)Lavigne Wedding; B)Magic hat; C)Vt.Assoc. for the Blind Ms.Nowak moved to approve the Consent Agenda as presented. Ms. Greco seconded. Motion passed unanimously. 6. Review of current issues relating to the Department of Public Works: Mr. Rabidoux advised that the Department has 31 employees and 5 contract employees of CWD. Their FY14 budget is $11,120,000. Mr. Rabidoux also noted that the city has Vermont's first Stormwater Utility which oversees 200 outfalls, 3000 drains and 83 miles of pipes. All of this must be maintained and reported to the State of Vermont. The Stormwater Utility is funded entirely by storm water fees. The city has an MS-4 permit which requires compliance with federal mandates including: public education,public participation and involvement, illicit discharge detection, construction site and post-construction site runoff control, and pollution prevention. The MS-4 permit also requires improvements to 5 impaired watersheds, the estimated cost of which is $40,000,000. The city's wastewater treatment facilities are staffed by 6 certified operators. They maintain miles of sewer force mains and 30 pump stations. The wastewater treatment plants produce Class A sludge which can be used as fertilizer for non-consumables. The Public Works Department also oversees parks and highways, maintaining city- owned rights-of-way, recreation paths,parks, sidewalks, traffic signals, etc. e 1 CITY COUNCIL 16 SEPTEMBER 2013 PAGE 3 Mr. Rabidoux then enumerated recent and upcoming major department projects, including: 1. Kennedy Drive reconstruction 2. Shelburne Road reconstruction 3.Dorset Street reconstruction 4.Airport Parkway Wastewater Treatment Facility 5. San Remo Drive reconstruction 6. 5-mile bike path paving 7.New water line on White Street 8. Upcoming Route 2 widening Mr. Rabidoux reviewed the history of funding levels of paving. The budget for this averages $250,000 per year,which, Mr. Rabidoux commented, "doesn't buy much." The city has to maintain 78 miles of roads which should be repaved every 15 years. He felt the city should be spending $1,200,000 per year to meet that goal. Mr. Rabidoux then reviewed the"pavement management system"which includes identifying and prioritizing maintenance, evaluating the impact of various programs, tracking pavement performance, and improved communications. The Department uses Micro Paver software which optimizes funds allocated for maintenance and rehabilitation. It does such things as inventory,reporting,modeling, conditional analysis, and project planning. Mr. Rabidoux then showed a prediction analysis for the current level of funding and for spending $1,200,000 per year. He felt the city needs to infuse some money for a few years and then level off. Members agreed that$1,200,000 is where they want to start. Mr. Rabidoux then explained the situation with White Street and said it will be paved along with Spear Street this season. Mr. Deslauriers felt more needs to be done with White Street because of increased bus and truck traffic. Mr. Rabidoux noted that according to state recording,people are driving less in Vermont and in Chittenden County. Ms. Greco asked about sewage capacity for City Center. Mr. Rabidoux said there are a lot of possible solutions to this. Mr. Donahue said he felt$1,200,000 wasn't enough and that there should be a bond for all the other work that needs to be done. Ms. Mackenzie asked Mr. Rabidoux to provide CITY COUNCIL 16 SEPTEMBER 2013 PAGE 4 a projection of a bond for work that needs to be done. Mr.Lees asked whether streets can be made permeable. Mr. Rabidoux said in the northeast there are weather issues with roads,but there is some use in parking and lower use areas. 7. Continued Public Comment: Use of vacant properties owned by the City of Burlington for first responder training and developing an application process and regulations for that use: Ms.Emery: Hoped the Fire Department would use those homes immediately. Would also like a way for South Burlington's Police officers to use them as well. This should be under South Burlington's jurisdiction. Mr. Lees: There should be no such use in a residential neighborhood. Ms. Christman: Supports the training. Mr.Hurt: Suggested moving some of the buildings away from the neighborhood to be used for training purposes. Ms. Greco:Noted that George Maille said any plan would have to be approved by the City of Burlington. Ms. Mackenzie suggested the Fire and Police Chief work with the City Manager on how to move forward. Ms. Greco did not agree and felt people are not comfortable with this. Ms.Nowak felt if there can be a compromise (e.g.,no masks, no large weapons, good notification, etc.), it should be considered. Mr. Dorn noted South Burlington can't do anything with those properties without the approval of the City of Burlington. He agreed to contact Mayor Weinberger to see where Burlington stands. 8. Report of Housing Subcommittee of Planning Commission regarding Establishing a South Burlington Housing Trust Fund: Mr. Simson noted the concept of a Housing Trust Fund was a recommendation of the original Affordable Housing Committee. The concept of the current committee is to have an organization created by the City Council and the voters. It would be dedicated to supporting affordable housing in the city and would offer a flexible source of funding for such housing. It could be funded by property tax(similar to the Open Space Fund), grants, and/or revenues (I.e., developer fees, fees for demolishing affordable housing, CITY COUNCIL 16 SEPTEMBER 2013 PAGE 5 etc.). Funds could be used for affordable housing development, financing such development, rental housing,home buyer assistance,purchase of land for affordable housing,purchase and/or rehabilitation of affordable housing. Members of the Council felt the idea deserved investigation, including a business plan, public input, etc. 9. Rec Path Committee Report: Mr. Boulanger reported that the Committee has been"trying to fill in gaps"and is making recommendations for City Center and the Shelburne Road corridor. They tested and helped implement the"complete streets"on Williston Road and continue to monitor that. They have been observing the new pedestrian crossing technology and feel it increases the comfort level of pedestrians. Mr. Shaw asked about having a pedestrian crossing at Hinesburg Road and Hayes Avenue. Mr. Rabidoux said they were denied this by the state because there is not enough sight distance. Mr. Boulanger said the Committee is working on a League of American Bicyclists application. Regarding"gaps" in the rec path, Mr. Boulanger said they are identifying these and looking to see where it is prudent for the city to address these or whether there is potential development in the area that could include completing the paths. Mr. Boulanger noted there are concerns with the "complete streets"ending at Williston Road/Kennedy Drive, especially for inexperienced cyclists. 10. Consider Rec Path Committee Change of Name to Bicycle and Pedestrian Committee: Mr. Shaw moved to approve the name change of the Rec Path Committee to Bicycle and Pedestrian Committee. Ms.Nowak seconded. Motion passed unanimously. 11.Report on Red Rocks Park: from Management Study to Master Plan forming the Red Rocks Master Plan Sub-Committee: Ms.Aladis said there needs to be a vision as to how to care for this extraordinary property in the future. The park is seeing increased usage and increased issues including: erosion,break-ins in the parking lot,trash, illegal camping, invasive species, cliff jumping, etc. CITY COUNCIL 16 SEPTEMBER 2013 PAGE 6 Ms.Aladis cited problems with the new management of the Park by Public Works. There have been issues of clearing trees, chipping them up and leaving piles of chips where sensitive plants are located. Nobody is in charge of parking, and there is no enforcement. Ms.Aladis asked for a Master Planning Committee and$2900 to hire a staff person to help draw up a plan. She suggested that the woman who did the Management Study would be a good person to do this. Mr. Goodwin said Mr. Conner felt using Open Space Fund money would be appropriate for this purpose. Mr. Shaw moved to authorize the spending of$2,900.00 from the Open Space Fund for the purpose of hiring a coordinator for the Master Plan Sub-Committee of the Red Rocks Park Committee to create a Master Plan. Ms.Nowak seconded. Motion passed unanimously. 12. Schedule of Providing Financial Narratives to the City Council: Mr. Hubbard suggested changing the frequency of narratives from monthly to quarterly. There would still be monthly budget analyses. Members were OK with this. 13. Other Business: A.Items held from Consent Agenda: There were no such items. B. Bike Rack: 1. Traffic Lights and sequencing 2. City Street Lights(adequacy/number) 3.Advertising logos or names on city property 4. Taser Policy 5. East Terrace ordinance 6.Policy regarding landscaping City-owned land and request from Hadley Road 7. Council-approved Minutes Resolution 8. Closure of Market Street No action was taken on bike rack items. CITY COUNCIL 16 SPETEMBER 2013 PAGE 7 C. Other It was noted that the next City Council meeting will be held at Orchard School on 7 October. As there was no further business to come before the Council,Mr. Shaw moved to adjourn. Ms.Nowak seconded. Motion passed unanimously. The meeting was adjourned at 11:00 p.m. Clerk CITY COUNCIL 7 OCTOBER 2013 The South Burlington City Council held a regular meeting on Monday,7 October 2013,at 7:00 p.m., in the Conference Room,City Hall,575 Dorset St. Members Present: P.Nowak,Acting Chair; R. Greco, H. Riehle, C. Shaw Also Present: K Dorn, Interim City Manager; T. Hubbard,Interim Deputy City Manager; I.Blanchard, Project Manager; J. Rabidoux, Public Works Director; M.Lyons, Assessor's Office; J. Fay, CWD; B.Nowak,P. Galbraith, S. Gardner, &other members of the Bartlett Bay Neighborhood Association; L. Meyers, 1. Executive Session: Mr. Shaw moved that the Council meet in executive session to discuss personnel issues relating to the Champlain Water District, legal issues associated with Development Review Board decisions and issues pertaining to the hiring of a permanent City Manager. Ms. Riehle seconded. Motion passed unanimously. Regular Session: 1.Agenda Review: No changes were made to the Agenda. 2. Comments& Questions from the Public not related to the Agenda: a. Mr. Galbraith and Mr. Gardner addressed the Council regarding flooding issues on Bartlett Bay Road. Water appears to be coming through one culvert, and there is no retention. This is affecting the Lake as well as residents. Mr. Rabidoux indicated he had spoken with the Stormwater Superintendent and the current proposal is to address ten of these types of issues through the normal budget process. b. Mr. Meyers raised the issue of the 8%penalty for late payment of taxes. He noted the state charges 2%per month and IRS only %2%. He also noted there are no warning letters and no mechanism for appeal. He felt there should be more compassion shown. 3. Announcements and City Manager's Report: Council members reviewed meetings and events they had attended. Mr. Dorn updated the Council on the city's intervenor status with regard to the Clair Solar Project. He noted the Public Service Board seemed receptive to the stipulations that involve the city. A decision is being drafted. CITY COUNCIL 7 OCTOBER 2013 PAGE 2 4. Consent Agenda: A. Sign Disbursements B.Approve Minutes for 25 and 28 September C.Approve Interim City Manager's decision to terminate access by vehicular traffic to a portion of the far northerly section of Airport Drive and sign documents approving licensing agreement with the City of Burlington D.Accept Blackberry Lane as a City Street and authorize Interim City Manager to sign any pertinent documents E.Review August 2013 financials F.Approve entertainment permits for: 1. American Cancer Society,20 October 2013 2.Arthritis Foundation,27 October 2013 Ms. Riehle moved to approve the Consent Agenda as presented. Mr. Shaw seconded. Motion passed unanimously. 5. Review of Current Issues Relating to the Champlain Water District: Mr. Fay noted that CWD just celebrated its 40t'anniversary. They were the first water district in the nation to receive the national"Excellence in Water Trust Award". Former City Manager Bill Szymansky is the longest standing member of Water Commission. Mr. Fay then reviewed what CWD does,the population it serves, usage, etc. He also reviewed debt service and future proposed projects. In response to a question from Mr. Shaw, Mr. Fay outlined measures taken to insure the safety and security of water. Ms. Greco asked about conservation efforts. Mr. Fay explained the difficulty in having two systems, one for drinking and one for other uses. He said this would be very difficult to fund. Mr. Fay then outlined the challenges in the coming years including buried infrastructure, underground pipe assessment, and corrosion of the outside of pipes (the insides are fine). 6.Approve Resolution Establishing Charge for City Center Public Facilities Task Force and Appoint Task Force Members: Mr. Dorn said the Task Force would be of short duration and would look at costs,what the TIF would cover, and other financing. They would report to the City Council by December 20th as to what facilities it is advisable to do in the City Center. CITY COUNCIL 7 OCTOBER 2013 PAGE 3 Proposed task force members are: Tim Duff Bernie Gagnon Chuck Hafter Christine Ford Mary Aloi Bobbi Maynes Sandra Dooley Holly Rouelle Ms. Riehle moved to approve the resolution and appointees as presented. Mr. Shaw seconded. Motion passed unanimously. 7.Public Hearing and Approval of Amendments to Capital Improvement Program (CIP): Mr. Shaw moved to open the public hearing. Ms. Riehle seconded. Motion passed unanimously. Ms. Blanchard noted that revisions were made to accommodate changes to the Impact Fee Ordinance. Changes include separating out the Police Station and adding roadways and recreation paths. There was no pubic comment. Ms. Riehle moved to close the public hearing. Mr. Shaw seconded. Motion passed unanimously. Mr. Shaw moved to approve the Amendments to the Capital Improvement Program as presented. Ms. Riehle seconded. Motion passed unanimously. 8. Review and Discussion of Issues Associated with the Late Filing of the Homestead Declaration with the State Department of Taxes: Mr. Dorn explained that in the past year the State changed the way Homestead Declarations were to be filed. In addition,because this year the residential tax rate is higher than the non-residential rate,the penalty for late filing is 8%. There are 196 South Burlington residents subject to this late filing penalty. Some of these people have asked about appealing. Appeals go to the City Assessor, but he cannot make these decisions, so the appeal then goes to the Board of Civil Authority. Ms. Lyons noted that a majority of the 196 people got a letter saying they had until 1 October to file,but the letter did not indicate there was a penalty for not meeting this deadline. CITY COUNCIL 7 OCTOBER 2013 PAGE 4 Ms.Nowak noted that some communities waive this penalty,but South Burlington does not. Mr. Shaw asked if it is within the Council's power to authorize the Assessor to take action. Mr. Dorn said that is a decision made by the Council. Mr. Shaw then asked if there is a role for the City Manager in this. Ms. Lyons said the process as she understands it circumvents the City Manager. 9. Review and Discussion regarding anticipated FY15 budget pressures including budget guidance: Mr. Hubbard outlined impacts on the FY15 budget including: 1. Contractual salary increases ($357,000.00) 2. CIP Projects (increased paving, reduction in bonded debt, etc.)($100,000.00) 3.Health insurance increase ($211,000.00) (Mr. Hubbard noted the city is soliciting comps from Blue Cross/Blue Shield and other providers) 4. Loss of revenue from Airport houses ($40,000.00) The total of these items is $709,000.00 which represents a 2.15 increase in the tax rate and a 5.33 increase overall. Other impacts(police grant, City Center budget, Gregory Drive architecture fees, elections)total $113,191.00 which should be offset by the Grand List. Additional requests for funding include $900,000 for paving and 496,500 for an additional Police officer. The city has also been approached to create a percentage for a housing trust fund. Mr. Hubbard said staff is looking for guidance from the Council as to what to pass along to Department Heads who are preparing budgets. He noted that the Police Department has indicated it will cost$153,000 more to maintain their current level of service. Mr. Dorn indicated they are trying to get into the budget cycle earlier this year as there are some tough issues. He reminded the Council that"budget day" is Saturday, 14 December. 10. Review 16 October Steering Committee Agenda: The Steering Committee will meet at Tuttle Middle School at 6 p.m. Members approved the Agenda. t k CITY COUNCIL 7 OCTOBER 2013 PAGE 5 11. Other Business: A. Items Withheld from the Consent Agenda There were no withheld items. b. Bike Rack: 1. Traffic Lights & Sequencing 2. City Street Lights(adequacy/number) 3.Advertising logos or names on City Property 4. Taser Policy 5. East Terrace Ordinance 6. Policy regarding landscaping City-owned land and Request from Hadley Road 7. Council-approved Minutes Resolution 8. Closure of Market Street Members agreed to add comments regarding the penalty charged for late tax payments to the Bike Rack. Members also agreed to add to the next agenda:the Minutes Resolution,tax penalties,the closure of Market Street, and logos/names on city property. As there was no further business to come before the Council,Ms. Greco moved to adjourn. Ms. Riehle seconded. Motion passed unanimously. The meeting was adjourned at 9:05 p.m. Clerk als ) 0 south To: Kevin Dom, Interim City Manager From: Ilona Blanchard,Project Director Subject: South Burlington Energy Committee Appointments Date: October 21, 2013 Background: The Council established the South Burlington Energy Committee by resolution in 2011. The mission of the Committee is to promote energy conservation, energy efficiency, and the use of renewable energy resources among the City's residents,businesses, and in municipal affairs. Recently,the Council interviewed two candidates that were found to be qualified. With last month's expansion of the Energy Committee there are now two vacant positions. Attachments: • Proposed resolution appointing Fred Kosnitsky and Brendan Taylor to the South Burlington Energy Committee Recommendation Vote on the attached resolution. 575 Dorset Street South Burlington, VT 05403 tel 802.846.4107 fax 802.846.4101 www.sburl.com R-2013- RESOLUTION A RESOLUTION APPOINTING MEMBERS TO THE SOUTH BURLINGTON ENERGY COMMITTEE WHEREAS,the mission of the South Burlington Energy Committee is to promote energy conservation, energy efficiency,and the use of renewable energy resources among the City's residents,businesses,and in municipal affairs;and WHEREAS,the Committee assists the City in addressing energy goals expressed in the Comprehensive Plan,such as promoting energy efficiency,affordable energy,and decreasing reliance(per capita)on non- renewable energy resources; and WHEREAS,the Committee consists of ten members serving staggered terms of three years; and, WHEREAS,the City Council has interviewed two candidates and found them to be qualified; and WHEREAS,there are two vacant positions of three years,one beginning July 1,2012 and one beginning July 1,2013. NOW, THEREFORE,BE IT RESOLVED that the South Burlington City Council hereby appoints Fred Kosnitsky for a three year term of beginning July 1,2013,and Brendan Taylor for a three year term beginning July 1,2012. APPROVED this day of ,2013. SOUTH BURLINGTON CITY COUNCIL Pam Mackenzie,Chair Pat Nowak,Vice Chair Chris Shaw,Clerk Helen Riehle Rosanne Greco a J , sauthbur VERMfNI To: Kevin Dorn, Interim City Manager From: Ilona Blanchard, Project Director Subject: City Center Public Facilities Task Force Appointment Date: October 21,2013 Background: The Council established the City Center Public Facilities Task Force by resolution on October 7, 2013 and appointed eight members. The mission of the Task Force is to make a recommendation to the City Council regarding future facilities in City Center by December 20. Lou Bresee has long served as volunteer in the City and is in good standing with the community and region. From 1968 to 2002 he worked for General Dynamics and has experience in engineering,program management, and finance. Attachments: • Proposed resolution appointing Lou Bresee to the City Center Public Facilities Task Force Recommendation Vote on the attached resolution. 575 Dorset Street South Burlington, VT 05403 tel 802.846.4107 fax 802.846.4101 www.sburl.com R-2013- RESOLUTION CITY CENTER PUBLIC FACILITIES TASK FORCE APPOINTMENT WHEREAS,on October 7,2013,the South Burlington City Council established a City Center Public Facilities Task Force to provide a recommendation on which public facility functions should be located in City Center taking into consideration; and WHEREAS,the Committee will take into consideration public,committee and department head input, future programming needs,benefits to creating a downtown,financial considerations and overall benefit to the City;and WHEREAS,the Task Force is charged with making a recommendation by December 20; and, WHEREAS,Lou Bresee is a qualified candidate in good standing in the community;and WHEREAS,there are eight appointed members and one additional appointment will increase the number of members to nine. NOW,THEREFORE,BE IT RESOLVED that the South Burlington City Council hereby appoints Lou Bresee for a term of two and half months to the City Center Public Facilities Task Force. APPROVED this day of ,2013. SOUTH BURLINGTON CITY COUNCIL Pam Mackenzie, Chair Pat Nowak, Vice Chair Chris Shaw,Clerk Helen Riehle Rosanne Greco MEMORANDUM OF UNDERSTANDING P By and between the CITY OF SOUTH BURLINGTON and the SOUTH BURLINGTON COMMUNITY LIBRARY BOARD OF TRUSTEES The following is presented in order to fulfill the Library Board's responsibilities under state law as the governing body of the South Burlington Community Library (SBCL). The overriding principle is ongoing collaboration between the Library Board of Trustees (LBOT) and the City of South Burlington (City). 1. Library Director and Personnel a. The Library Board of Trustees will be responsible for hiring, evaluating annually, managing and firing the Library Director, in collaboration with City Management(defined as the City Manager and/or the Deputy City Manager). b. Library personnel will be deemed City employees but subject to hiring, managing, evaluating, and firing by the Library Director, in collaboration with City Management, and in accordance with the City's Personnel Rules & Regulations. The LBOT and the Library Director will consider City Management's views prior to any decisions concerning discipline or discharge of Library personnel. The LBOT must approve all positions posted for hire. c. The LBOT will be responsible for creating, adopting and changing the job description for the Library Director as needed, in collaboration with City Management. d. The LBOT and Library Director will comply with the City's Personnel Rules & Regulations, with the Library Director being deemed a Department Head for application of the Personnel Rules & Regulations to the Library. e. The Library Director will be included in all City staff meetings at the Department Head level and other pertinent meetings as is appropriate. 2. Long range planning a. The LBOT will create a long term plan for the Library, in collaboration with the Library Director and City Management. b. The LBOT will review it annually. 3. Financial management a. The LBOT will work with the Library Director and City Management to create annual and long term capital budgets for presentation to the City Council. The City Council sets the municipal Library budget to be presented for approval by the voters. b. The LBOT will review the Library's annual budget expenditures and revenues every quarter by using financial reports prepared by the City. c. The LBOT will work with the Library Director to make changes within established annual budget line items as needs change throughout the year, within the context of the budget adopted by the voters. d. The LBOT will establish and oversee an independent SBCL Capital Fund account for future financial contributions to the Library with the City serving as custodian. e. The LBOT will oversee the Blanchette Account held by the City, which serves as custodian. f. The LBOT will oversee the Library Gift Account held by the City, which serves as custodian. g. Any Library fundraising or donations will supplement City funding rather than supplant it and cannot be used for any other City purposes. 4. Setting Library policy a. The LBOT will work with the Library Director to set policies that are in the best interests of the residents of this City. 5. Promoting Library use a. The LBOT will be responsible for being advocates in the community for a library that meets current and future needs of the community. b. The LBOT will support Library services and will visit and observe Library operations regularly. 6. Serving as community link a. The LBOT will serve as representatives of all the residents of South Burlington. b. The LBOT will provide the City Council with a list of skills needed by the LBOT to aid them as they select and appoint new LBOT members. 7. Creating Policies, Procedures and Bylaws of the LBOT a. The LBOT will create and regularly review the LBOT's Policies and Procedures along with its Bylaws at least every five years. b. The LBOT will be the governing body of the Library. i. The LBOT will have nine Trustees, appointed by City Council. ii. The LBOT will have a Chair, Vice-Chair, Secretary, and Treasurer elected annually by the LBOT. iii. The LBOT will have a Board Member liaison with the Friends of the SBCL. iv. The LBOT will present, with the Library Director, the Annual Report of the Library to the City Council. 8. Cooperative agreement with the City will be consistent with Vermont State Statute Law a. The overriding goal will be to work together with the City in a spirit of cooperation. The LBOT sees the City providing financial, administrative and human resource services, support and functions as are currently in place at the signing of this MOU. b. As the Library Director needs additional support from the City, these requests will be made as appropriate. c. The LBOT may delegate to City Management the administration of matters which do not involve discretion or policy with regard to the Library and its personnel, although City Management will keep the LBOT and the Library Director apprised of such matters and will consider the LBOT's and the Library Director's views on such matters. d. On matters involving discretion or policy with regard to the Library, the LBOT and Library Director will consult with City Management before taking actions affecting the fiscal interests of the City or the Library and the LBOT and the Library Director will consider City Management's views prior to taking action on such matters. 9. This MOU will be reviewed by both entities periodically, and changes and/or additions will be included as warranted. Either entity has the authority to cancel this agreement upon six months written notice to the other entity. Dated this 10_th day of October , 2013 (LBOT) Dated this 21_st day of October , 2013 (City Council) Elaine Dates, Chair Pam Mackenzie, Chair South Burlington Community Library Board of Trustees South Burlington City Council FOOT NOTE As approved by the LBOT at the meeting and recorded in the minutes of 10-10-13 As approved by the City Council at the meeting and recorded in the minutes of 10-21-13 This year's current budget(FY14) includes a 1.99 cent increase in the property tax-a 4.93% increase overall. An additional one cent on the tax rate is based upon the amount of$330,000, or roughly a 2.5%increase. Several of the major FY15 Expenses include- Contractual salary increases including FICA $357,000 (both public safety& non- public safety) CIP Projects above & beyond FY14 Expenses $100,000 (Includes an increase in paving-budget to $900K, reduction in bonded debt, &decrease from Cap. Reserve fund Projected increase in Health Insurance w/CIGNA (19%) $211,000 (we are soliciting comps from BCBS and MVP ) Loss of tax revenue from Airport Housing $40,000 (based on buildings currently torn down) TOTAL $708,000=2.15 cents 5.33%increase Other known factors include: Police Grant (new officer-FY14 Grant, FY15 cost) $46,000 Balance left for Pay-outs $27,191 GF City Center Budget(reserve funds & impact fees, grants) $20,000 Gregory Dr. (lease& architect services) $10,000 Election Costs $10,000 $113,191 These costs are mainly offset with increase in the Grand List approx. ($100,000) Additional Considerations (as presented at recent City Council meetings) • The cost for one additional police officer $96,500 (salary, benefits,fit-up) Addl. Increase in the paving budget (above) from $900K to$1.2M $300,000 Consider establishing a dedicated %or$$ to a Housing Trust Fund $ ? Airport Stabilization Agreement FY15 impact $ ? 10/18/2013 City of South Burlington Accounts Payable Page 1 of 6 11:03 am Check Warrant Report # cingalls Unpaid Invoices For Check Acct 1(GENERAL FUND) From / / To 10/21/2013 Purchase Discount Amount Check Check Vendor Invoice Invoice Description Amount Amount Paid Number Date A & I A & I CLEANING SERVICE INC 3479 SEPTEMBER CLEANING - PW 960.00 0.00 . /--/-- A & I A & I CLEANING SERVICE INC 3480 SEPTEMBER CLEANING - WOO 480.00 0.00 /--/-- ADAMSN ADAMSON INDUSTRIES CORPORATION 118734 REPAIR GRAPHICS ON CRUIS 375.00 0.00 . /--/-- ADAMSN ADAMSON INDUSTRIES CORPORATION 118576 CRUISER FIT UP 2781.65 0.00 . /--/-- ADAMSN ADAMSON INDUSTRIES CORPORATION 118800 CRUISER FIT UP 9732.50 0.00 . /--/-- ALL ALL CYCLE WASTE INC 2206026 CITY HALL TRASH REMOVAL 285.75 0.00 . /--/-- ALL ALL CYCLE WASTE INC 2205716 BARTLETT BAY-TRASH REMOV 133.53 0.00 . /--/-- ALL ALL CYCLE WASTE INC 2205830 AIRPORT PKW-TRASH REMOVA 238.65 0.00 . / -/ ALL SEA ALL SEASONS EXCAVATING & 27791 COMMERCE AVE PAVING 2113.50 0.00 . /--/-- AMEPUB AMERICAN PUBLIC WORKS ASSOCIAT 765601 MICRO PAVER ENHANCE FEE 550.00 0.00 . /--/-- BCN TELE BCN TELECOM INC 21441716 CITY HALL PHONES 1369.78 0.00 . /--/-- BCN TELE BCN TELECOM INC 21442055 PD TELEPHONE 143.39 0.00 . /--/-- BIBENS BIBENS ACE 769954/3 KINK FREE HOSE 32.99 0.00 . /--/-- BIBENS BIBENS ACE 769943/3 TWIST LINE - WHITE ST 8.99 0.00 . /--/-- BIBENS BIBENS ACE 769845/3 LEVEL & LEVEL LINE 30.48 0.00 . /--/-- BIBENS BIBENS ACE 769841/3 PLANT SUPPLIES 15.98 0.00 . /--/-- BIBENS BIBENS ACE 769829/3 PLANT SUPPLIES 51.22 0.00 . /--/-- BIBENS SIRENS ACE 769969/3 PLUMBING IRRIGATION LINE 21.53 0.00 . /--/-- BIBENS SIRENS ACE 770008/3 STAPLES 4.29 0.00 . /--/-- BUS BUS PARTS WAREHOUSE IN11017 WASHER TANK 51.75 0.00 . /--/-- BUS BUS PARTS WAREHOUSE CR431 BUS PARTS -48.40 0.00 . /--/-- BUSINESS BUSINESS CARD 0908-100713 BOA CREDIT CARD 3266.88 0.00 . /--/-- CARQUE CARQUEST AUTO PARTS 11141-45168 SHOP SUPPLIES 22.38 0.45 . /--/-- CARQUE CARQUEST AUTO PARTS 11141-45081 PIGTAIL/SOCKET 4.39 0.09 . /--/-- CARQUE CARQUEST AUTO PARTS 11141-45303 HYDRAULIC HOSE & FITTING 24.62 0.49 . /--/-- CARQUE CARQUEST AUTO PARTS 11138-44049 BRUSH HEAD 32.28 0.65 . /--/-- CARQUE CARQUEST AUTO PARTS 11141-45304 HITCH PIN 6.64 0.13 . /--/-- CARQUE CARQUEST AUTO PARTS 11138-43971 AUTOWRITER MARKERS 29.84 0.60 . /--/-- CARQUE CARQUEST AUTO PARTS 11138-43715 HYDRAULIC FLUID 26.46 0.53 . /--/-- CARQUE CARQUEST AUTO PARTS 11141-44807 BATTERIES 113.48 2.27 . /--/-- CARQUE CARQUEST AUTO PARTS 11141-44952 TRUCK PARTS OIL 84.38 1.69 . /--/-- CARQUE CARQUEST AUTO PARTS 11141-45732 GASKET 2.49 0.05 . /--/-- CARQUE CARQUEST AUTO PARTS 11141-45730 OIL FILTER 8.16 0.16 . /--/-- CARQUE CARQUEST AUTO PARTS 11138-44134 OIL FILTER 9.10 0.18 . /--/-- CGLIC CHLIC 1575929 OCT- HEALTH INS. PREM 93167.60 0.00 . /--/-- CHARLE CHARLEBOIS INC IC70821 FUEL FILTER 43.61 0.00 . /--/-- CHARLE CHARLEBOIS INC IC70835 FUEL FILTER 22.07 0.00 . /--/-- CHARLI CHARLEBOIS TRUCK PARTS INC 3232770004 DUMP TRUCK HYDR. CYLINDE 1429.65 0.00 . /--/-- CHARLI CHARLEBOIS TRUCK PARTS INC 1232640018 SEAL/FITTINGS 41.55 0.00 . /--/-- CHARLI CHARLEBOIS TRUCK PARTS INC 1232840035 ADAPTER 7.00 0.00 . /--/-- CHARLI CHARLEBOIS TRUCK PARTS INC 1232840022 AIR BAG - HWY 5 95.92 0.00 . /--/-- CHITRE CHITTENDEN COUNTY REGIONAL PLA 14-08-16 AUGUST SALARIES-ALBRECHT 1537.50 0.00 . /--/-- CHITRS CRITTENDEN COUNTY REGIONAL SOL IVCO20110 BIOSOLIDS - AUGUST 15068.06 0.00 . /--/-- CLARKS CLARK'S TRUCK CENTER 329323 MUFFLER 101.98 0.00 . /--/-- CLARKS CLARK'S TRUCK CENTER 326775 BELT 41.75 0.00 . /--/-- CLARKS CLARK'S TRUCK CENTER 329595 SEAL 31.90 0.00 . /--/-- CLARKS CLARK'S TRUCK CENTER 329669 GOVERNOR 25.42 0.00 . /--/ CLARKS CLARK'S TRUCK CENTER 329543 VEHICLE PARTS 643.05 0.00 . /--/-- CLEAN WAT CLEAN WATER, INC. 5914 EMULSION POLYMER 7800.75 0.00 . /--/- COMCAST COMCAST 1007-1106C13 CITY HALL INTERNET 139.85 0.00 . /--/-- 10/18/13 City of South Burlington Accounts Payable Page 2 11:03 am Check Warrant Report # cingalls Unpaid Invoices For Check Acct 1(GENERAL FUND) From / / To 10/21/2013 Purchase Discount Amount Check Check Vendor Invoice Invoice Description Amount Amount Paid Number Date COMCAST COMCAST 10111110P13 P/D COVERT 72,44 0.00 /--/-- CONTIN CONTINENTAL RESEARCH CORPORATI 393970-CRC-1 SHOP SUPPLIES 216.29 0.00 . /--/-- COUNTYCH COUNTY OF CHITTENDEN TAXES 2-2014 STATE/COUNTY TAX BILL (2 62110.17 0.00 /--/-- CRYSTAL CRYSTAL ROCK LLC 09302013CH CITY HALL BOTTLED WATER 30.40 0.00 . /--/-- DANFORM DANFORM SHOES 2669 WORK BOOTS 143.90 0.00 . /--/-- DE LACE DE LAGE LANDEN FINANCIAL SERVI 19742852 CLERK COPIER 127.51 0.00 /--/-- DEMCO DEMCO INC 5084148 PROCESSING SUPPLIES 102.90 0.00 /--/-- DEPOT DEPOT HOME AND GARDEN 037505 GRASS SEED - SPEAR ST. 211.50 0.00 . /--/-- ENDYNE ENDYNE INC 129242 AIRPORT PKWY TEN -AUG 25.00 0.00 . /--/-- ENDYNE ENDYNE INC 129243 AIRPORT PKWY TKN 25.00 0.00 . /--/-- ENDYNE ENDYNE INC 129244 AIRPORT PKWY TKN 25.00 0.00 . /--/-- ENDYNE ENDYNE INC 129246 AIRPORT PKWY TKN 25.00 0.00 . /--/-- ENDYNE ENDYNE INC 129247 AIRPORT PKWY QUARTERLY 49,00 0.00 /--/-- ENDYNE ENDYNE INC 129248 AIRPORT PKWY TKN 25,00 0.00 /--/-- ENDYNE ENDYNE INC 129240 RAW SLUDGE MICRO 720.00 0.00 /--/-- ENDYNE ENDYNE INC 129241 DIGESTER SLUDGE MICRO 720.00 0.00 /--/-- ENDYNE ENDYNE INC 129245 BARTLETT BAY SLUDGE QTRL 365.00 0.00 . /--/-- ESSEQI ESSEX EQUIPMENT INC 10524573-1 HAY SHOOTER - SPEAR ST. 103.04 0.00 . /--/-- EYE EYE MED VISION CARE 6236798 OCT 2013 VISION PREMIUM 1135.49 0.00 . --/--/-- FAIRPOINT FAIRPOINT COMMUNICATIONS, INC. 3-2825SEP13 ELEVATOR PHONE - SEPT 17.05 0.00 . /--/-- FASTEN FASTENAL COMPANY VTBUR179623 MISC. ITEMS 63.86 0.00 . /--/-- FINAL FINAL CONNECTION 12131 DISPATCH HEADSET PARTS 78.20 0.00 . /--/-- FITZGERLE FITZGERALD ENVIRONMENTAL ASSOC 13002-07 BF/OCV STORMWATER MONITE 1655.29 0.00 . /--/-- FLAIL FLAIL-MASTER 118972 HANGER FLAIL 517.00 0.00 . /--/-- FUN FUN EXPRESS 659590546-01 PROGRAM SUPPLIES 322.40 0.00 . /--/-- G & K SER G & K SERVICES 1295777364 UNIFORMS 94.64 0.00 . /--/-- G & K SER G & K SERVICES 1295780537 UNIFORMS 94.64 0.00 /--/-- GALE GALE GROUP 50396291 BOOKS 39.35 0.00 . /--/-- GALLS GALLS, LLC 1032923 ' UNIFORMS 370,61 0.00 . /--/-- GALLS GALLS, LLC 1041129 UNIFORMS 217.06 0.00 . /--/-- GALLS GALLS, LLC 1055043 UNIFORMS 85.00 0,00 . /--/-- GALLS GALLS, LLC 1057243 UNIFORMS 121.90 0.00 . /--/-- GALLS GALLS, LLC 1064289 UNIFORMS 729.44 0.00 . /--/-- GOSSDODGE GOSS DODGE, INC 2629850 PD VEHICLE REPAIRS 648.88 0.00 . /--/-- GOT THAT GOT THAT RENTAL & SALES, INC. 01-097593-03 BARLEY RAKE RENTAL 125.00 0.00 . /--/-- GREENLIGH GREEN LIGHTS ENERGY, INC. 8979 ENERGIZE BAND STAND 9/27 1060.00 0.00 /--/-- GREENLIGH GREEN LIGHTS ENERGY, INC. 8973 ENERGIZE BAND SHELL 9/26 1170.00 0.00 /--/-- GREEPW GREEN MOUNTAIN POWER CORPORATI 885961SEP13 PUMP STATIONS - 819.01 0.00 . /--/-- GREEPW GREEN MOUNTAIN POWER CORPORATI 7859615EP13 STREETLIGHTS 10253.56 0.00 . /--/-- GREEPW GREEN MOUNTAIN POWER CORPORATI 727610CT13 AIRPORT PARKWAY 16262.84 0.00 . /--/-- GREEPW GREEN MOUNTAIN POWER CORPORATI 279310CT13 1100 DORSET ST. 62.42 0.00 . /--/-- GREEPW GREEN MOUNTAIN POWER CORPORATI 106961SEP13 REC DEPARTMENT 276.14 0.00 . /--/-- GREEPW GREEN MOUNTAIN POWER CORPORATI 37931OCT13 MUNICIPAL COMPLEX 2363.11 0.00 . /--/-- GREEPW GREEN MOUNTAIN POWER CORPORATI 579310CT13 RADIO TOWER 26.85 0.00 . /--/-- GREEPW GREEN MOUNTAIN POWER CORPORATI 519950CT13 HOLMES ROAD 373.18 0.00 . /--/-- GREEPW GREEN MOUNTAIN POWER CORPORATI 079610CT13 LANDFILL PUMP STATION 658.95 0.00 . /--/-- GSM GSM ENTERPRISES, INC. 230917003 BRAKE REPAIR 703.43 0.00 . /--/-- GSM GSM ENTERPRISES, INC. 230917001 VEHICLE MAINTENANCE 89.08 0.00 . /--/-- GSM GSM ENTERPRISES, INC. 230924002 VEHICLE REPAIR 207.07 0.00 . /--/-- GSM GSM ENTERPRISES, INC. 230930001 TIGHTEN SHIFTER 40.00 0.00 /--/-- 10/18/13 City of South Burlington Accounts Payable Page 3 11:03 am Check Warrant Report # cingalls Unpaid Invoices For Check Acct 1(GENERAL FUND) From / / To 10/21/2013 Purchase Discount Amount Check Check F Vendor Invoice Invoice Description Amount Amount Paid Number Datefr GSM GSM ENTERPRISES, INC. 230930004 VEHICLE MAINTENANCE 60.50 0.00 . /--/-- GSM GSM ENTERPRISES, INC. 230904004 VEHICLE MAINTENANCE 98.78 0.00 . /--/-- GSM GSM ENTERPRISES, INC. 230911002 OIL CHANGE 53.38 0.00 . /--/-- GSM GSM ENTERPRISES, INC. 230923002 VEHICLE MAINTENANCE 80.08 0.00 /--/-- GSM GSM ENTERPRISES, INC. 230927003 VEHICLE REPAIRS 1678.75 0.00 . /--/-- HANNAFD HANNAFORD CHARGE SALES 6079 DISTILLED WATER 70.22 0.00 . /--/-- HARTFORD HARTFORD-PRIORITY ACCOUNTS 6480676-3 OCT 2013 LIFE/STD INS. P 4096.50 0.00 . /--/-- HERITAGEF HERITAGE FORD 894044 SEAT CUSHION - HWY 19 225,70 0.00 . /--/- HERSHCART HERSHENSON, CARTER, SCOTT & MC 17073 LEGAL SERVICE-RUTLAND MS 220.27 0.00 . / -/-- HESSLER HESSLER, KATHY 59773 REFUND - LEARN TO DRAW 70.00 0.00 . /--/-- HOMEDEPO HOME DEPOT CREDIT SERVICES 4030811 PALLET OF CEMENT 233.52 0.00 . /--/-- HULBER HULBERT SUPPLY COMPANY INC S1467674.001 SLIP JOINT EXT. 9.94 0.00 . /--/-- IDENTI IDENTI-KIT SOLUTIONS 103919 MONTHLY LICENSE 34.00 0.00 . /--/-- INGRAM INGRAM LIBRARY SERVICES 66425130 BOOKS 120.28 0.00 . /--/-- INGRAM INGRAM LIBRARY SERVICES 66425129 BOOKS 17.49 0.00 . /--/-- INGRAM INGRAM LIBRARY SERVICES 66425128 BOOKS 59.41 0.00 . /--/-- INGRAM INGRAM LIBRARY SERVICES 60613352 BOOKS 30.77 0.00 . /--/-- INGRAM INGRAM LIBRARY SERVICES 60613347 BOOKS 143.38 0.00 . /--/-- INGRAM INGRAM LIBRARY SERVICES 60613348 BOOKS 28.02 0.00 . /--/-- INGRAM INGRAM LIBRARY SERVICES 60613351 BOOKS 9.90 0.00 . /--/-- INGRAM INGRAM LIBRARY SERVICES 60613355 BOOKS 14.27 0.00 . /--/-- INGRAM INGRAM LIBRARY SERVICES 60613357 BOOKS 204.41 0.00 . /--/-- INGRAM INGRAM LIBRARY SERVICES 60613356 BOOKS 146.09 0.00 . /--/-- INGRAM INGRAM LIBRARY SERVICES 60613358 BOOKS 124.00 0.00 . /--/-- INTSARM INTERSTATE ARMS CORP 511760-00 RANGE SUPPLIES 1758.33 0.00 . /--/-- IRELAND IRELAND COMPANIES, S.D. 328272 CB RISERS 146.67 0.00 . /--/- IRELAND IRELAND COMPANIES, S.D. 328284 CONCRETE 4" RISERS 102.18 0.00 . /--/- J B J & B INTERNATIONAL TRUCKS INC T309594 BUS PARTS 79.03 0.00 . /--/-- J B J & B INTERNATIONAL TRUCKS INC T309692 SWITCH 23.80 0.00 . /--/- J C J C IMAGE, INC. 00018488 EMBROIDERY JOB SHIRT 50.00 0.00 . /--/-- JANITECH JANITECH INC 31134 PD CLEANING - OCTOBER 2573.80 0.00 . /--/-- KERSHN KERSHNER SIGNS 4940 USDOT NUMBERS 25.00 0.00 . /--/-- i KUSTOM KUSTOM SIGNALS INC 488227 WIRELESS ACCESS POINT 108.50 0.00 . /--/- L.D. L.D. OLIVER SEED CO., INC 105855 FERTILIZER - PARKS 279.50 0.00 . /--/-- LABORLAW LABOR LAW POSTER SERVICE 2013-10E KEY CODE: A12853162921 67.25 0.00 . /--/-- I LENNY LENNY'S SHOE AND APPAREL 55016 BOOTS - MCCARTHY 180.00 0.00 . /--/-- LENNY LENNY'S SHOE AND APPAREL 55109 STEEL TOE BOOTS - CAMERO 200.00 0.00 . /--/-- LENNY LENNY'S SHOE AND APPAREL 55108 WINTER BOOTS - CAMERON 170.00 0.00 . /--/-- LENNY LENNY'S SHOE AND APPAREL 55078 BOOTS - JACOBS 170.00 0.00 . /--/- LOWES LOWE'S 903284 HARDWARE FOR NEW SIGN 43.80 0.00 . /--/-- LOWES LOWE'S 910878 VISE - CHIPPER 28.48 0.00 . /--/-- LOWES LOWE'S 914155 LIQUID PLUMBER 9.45 0.00 . /--/-- /OWES LOWE'S 902017 SNAKE & PLUNGER - SINK 18.25 0.00 . /--/-- /OWES LOWE'S 903311 CONCRETE - PARKS 15.40 0.00 . /--/-- /OWES LOWE'S 903309 WOOD - RED ROCKS SIGN 218.22 0.00 . /--/-- LOWES LOWE'S 902397 CLEANING SUPPLIES - PARK 40.07 0,00 . /--/-- MAINEPR MAINE PRINTING & EMBROIDERY 8048E LONG SLEEVE T'S & EMBROI 191.66 0,00 . /--/-- MAINEPR MAINE PRINTING & EMBROIDERY 8104S T-SHIRTS & EMBROIDERY 300.27 0.00 . /--/-- MICKELP MICKEL, PETER & LINDA 59774 REFUND - LEARN TO DRAW 70.00 0.00 . /--/-- MVP MVP CAT RE: 01042013 PEPIN- #090189 / 6281 71.06 0.00 . /--/-- i 4 ( } l f ! 1 1 ' E d t t 1 i 1 b } 1 1 1 t i 10/18/13 City of South Burlington Accounts Payable Page 4 11:03 am Check Warrant Report N cingalls Unpaid Invoices For Check Acct 1(GENERAL FUND) From / / To 10/21/2013 Purchase Discount Amount Check Check Vendor Invoice Invoice Description Amount Amount Paid Number Date NATCHEZ NATCHEZ SHOOTERS SUPPLY 250205 42.45 0.00 . /--/-- NEMUNI NEW ENGLAND MUNICIPAL RESOURCE 10-16 SEMINA MICROSOLVE COMP SEMINAR 55.00 0.00 . /--/-- NEWENGFLR NEW ENGLAND FLOOR COVERING, IN 016686 CARPET ON 1ST & 2ND FLOG 8185.00 0.00 . /--/-- NIX NI, XIANGLIAN 59777 REFUND - METAL 45.00 0.00 . /--/-- NORTHD NORTHEAST DELTA DENTAL DENTALOCT13 OCT 2013 DENTAL PREMIUM 12723.79 0.00 . /--/- NORTRAX NORTRAX EQUIPMENT COMPANY 865475 MIRROR 68.48 0.00 . /--/-- NORTRAX NORTRAX EQUIPMENT COMPANY 863507 HALOGEN BULB 19.30 0.00 . /--/-- NORTRAX NORTRAX EQUIPMENT COMPANY 870476 BULB 57.90 0.00 . /--/-- NORTRAX NORTRAX EQUIPMENT COMPANY 868829 BLADE 914.64 0.00 . /--/- NY CLEAN NEW YORK CLEANERS 09302013 SEPTEMBER CLEANING 1109.50 0.00 . /--/- OCC OCCUPATIONAL HEALTH CENTERS 1202519439 PHYSICAL PREPLACEMENT 166.50 0.00 . /--/-- OFFESS OFFICE ESSENTIALS OF VERMONT 29197 OFFICE SUPPLIES 53.07 0.00 . /--/- OFFESS OFFICE ESSENTIALS OF VERMONT 29138 PAPER 104.97 0.00 . /--/- OFFESS OFFICE ESSENTIALS OF VERMONT 29199 PAPER 34.99 0.00 . /--/- OFFESS OFFICE ESSENTIALS OF VERMONT 29198 CALENDAR 2.79 0.00 . /--/-- OFFWRLD OFFICE WORLD INC 207983 CORNER DESK - DOC GRANT 1808.32 0.00 . /--/- OLIVER OLIVER SEED COMPANY INC 105855 LAWN FERTILIZER 279.50 0.00 . /--/- ORCHARD ORCHARD VETERINARY HOSPITAL 25810 KAISER EXAM & VACCINES 258.00 0.00 . /--/- OTHER OTHER PAPER 4672 AUTUMN FEST AD 298.00 0.00 . /--/ OTHER OTHER PAPER 4699 IZ NOTICE 56.00 0.00 . /--/- OTHER OTHER PAPER 4668 PUBLIC NOTICE - CC 46.40 0.00 . /--/- PERMA PERMA-LINE CORP OF NEW ENGLAND 141741 6" BLACK NUMBERS-TANKS 55.85 0.00 . / -/- PERMA PERMA-LINE CORP OF NEW ENGLAND 141841 TRAFFIC SIGNS 126.35 0.00 /--/-- PET PET FOOD WAREHOUSE LTD 3-124078 DOG FOOD & TOY 63.07 0.00 . /--/-- PHONE MOUNTAIN TELECOM INC 418916 LABOR FOR REPAIRS 84.00 0.00 . /--/- PIKE PIKE INDUSTRIES INC 727261 ASPHALT 422.28 0.00 . /--/- PIKE PIKE INDUSTRIES INC 725590 ASPHALT 1116.42 0.00 . /--/- PITNEY PITNEY BOWES INC 586383 METER RENTAL 189.50 0.00 . /--/-- PORTLAND PORTLAND GLASS 364-180318 BACK WINDOW GREEN TINT 473.63 0.00 . /--/-- REYNOL REYNOLDS AND SON INC 3208744 GAS METER 1876.00 0.00 . /--/- REYNOL REYNOLDS AND SON INC 3208743 CASE METER 281.95 0.00 . /--/-- REYNOL REYNOLDS AND SON INC 3209474 PUSH BROOMS 77.09 0.77 /--/-- REYNOL REYNOLDS AND SON INC 3209473 SIGN STAND 389.23 3.89 . /--/-- REYNOL REYNOLDS AND SON INC 3208742 CYLINDER - METER 2469.97 0.00 . /--/-- RICKST RICK'S TOWING & REPAIR INC 19505 VEHICLE REPAIRS 3032.60 0.00 . /--/-- ROGERW ROGER WILLIAMS UNIVERSITY 2973 FIRST LINE SUP COURSE-EN 1600.00 0.00 . /--/-- ROGERW ROGER WILLIAMS UNIVERSITY 2998 FIELD TRAIN & EVAL- DUBI 550.00 0.00 . /--/-- ROUSET ROUSE TIRE SALES 30052827 TIRES - BUS10 786.24 0.00 . / -/- SANEL SANEL AUTO PARTS INC 13WG9370 FLUID FILM 75.24 1.50 . /--/-- SANEL SANEL AUTO PARTS INC 13WG9342 FLUID FILM 150.48 3.01 . /--/-- SBWATPOL SOUTH BURLINGTON WATER POLLUTI NOTE OCT13 PROM NOTE - WPC 12004.68 0.00 . /--/-- SEVEN SEVEN DAYS 128550 CITY MANAGER AD SEARCH 774.00 0.00 /--/-- SEWLY SEWLY TAILORING 0000006 JULY, AUG, SEPTEMBER 810.90 0.00 . /--/-- SHELBU SHELBURNE LIMESTONE CORPORATIO 50036454MB MIX GRAVEL 2407.27 81.88 . /--/-- SIGNAL SIGNALS RYG,INC 516 STREET LIGHT REPAIR 1942.97 0.00 . /--/-- SIGNAL SIGNALS RYG,INC 517 TRAFFIC SIGNAL REPAIR 1417.25 0.00 . /--/-- SIGNAL SIGNALS RYG,INC 489 STREET LIGHT REPAIR 501.57 0.00 . /--/-- SOTWAT SOUTH BURLINGTON WATER DEPARTM 108165 SW SERVICES JULY-DEC 17200.00 0.00 . /--/-- SOTWAT SOUTH BURLINGTON WATER DEPARTM 108164 SEWER- JULY THRU DEC 201 17200.00 0.00 . /--/-- SOUTHW SOUTHWORTH-MILTON INC PART8587012 WINDSHIELD 723.80 0.00 . /--/-- 10/18/13 City of South Burlington Accounts Payable Page 5 11:03 am Check Warrant Report # cingalls Unpaid Invoices For Check Acct 1(GENERAL FUND) From / / To 10/21/2013 Purchase Discount Amount Check Check Vendor Invoice Invoice Description Amount Amount Paid Number Date SOUTHW SOUTHWORTH-MILTON INC PART8603696 CREDIT - WINDSHIELD -608.22 0.00 . /--/-- SOUTHW SOUTHWORTH-MILTON INC PART8601238 BULB 38.95 0.00 . /--/-- STAPL STAPLES BUSINESS ADVANTAGE 8027097116 TONERS 225.34 0.00 . /--/- STAPL STAPLES BUSINESS ADVANTAGE 8027178449 OFFICE SUPPLIES 61.28 0.00 . /--/- STAPLES STAPLES CREDIT PLAN 4304984001 COPIERS SUPPLIES 36.95 0.00 /--/-- STAPLES STAPLES CREDIT PLAN 4515937001 COPY PAPER 49.98 0.00 /--/-- STITZ STITZEL, PAGE & FLETCHER, P.C. 23067 LEGAL FEES - AUGUST 2013 20122.08 0.00 . /--/- SURPASS SURPASS CHEMICAL COMPANY, INC 264236 SODIUM HYDROXIDE 5853.24 0.00 . /--/- TEAM EJP TEAM EJP SO BURLINGTON 4729088 PIPE SW 136.48 0.00 . /--/- TEAM EJP TEAM EJP SO BURLINGTON 4731010 CB MATERIALS 766.95 0.00 . /--/- TECHGROUP TECH GROUP 62486REV COMPUTER SERVICE 323.75 0.00 . /--/-- TECHGROUP TECH GROUP 62597 2013 MICRO OFFICE SOFTWA 210.00 0.00 . /--/-- TECHGROUP TECH GROUP 62525 TECH SUPPORT 1215.00 0.00 . /--/-- TECHGROUP TECH GROUP CREDIT CREDIT TO ACCOUNT -1215.00 0.00 . /--/-- UFAI UNITED FIGHTING ARTS INSTITUTE 001 MONTHLY TRAINING FEE (3) 210.00 0.00 /--/- UNIFIRST UNIFIRST CORPORATION 036 1573470 MAT CLEANING 72.30 0.00 . /--/ UNIFIRST UNIFIRST CORPORATION 036 1575942 MAT CLEANING 72.30 0.00 . /--/-- UNITROT UNITED ROTARY BRUSH CORPORATIO CI147040 CENTER BROOM ELGIN 534.90 0.00 . /--/-- US BANK U.S. BANK BOND 2013 VMHBSOU219-Debra Rucker 1025883.38 0.00 . /--/-- USCRI USCRI 6420 INTERPRET & TRANSLATE SE 85.00 0.00 . /--/-- VER ELE VERMONT ELEVATOR 12076 ANNUAL ELEVATOR INSPECTI 200.00 0.00 . /--/-- VER IZON VERIZON WIRELESS 9711738535 PD PHONES 1246.28 0.00 . /--/-- VERLG2 VERMONT LEAGUE OF CITIES & TOW 2013-13923 WORKSHOP-CLERK WORKSHOP 180.00 0.00 . /--/-- VERSDM VERMONT DEPARTMENT OF MOTOR VE 10072013 OVERPAYMENT 15.00 0.00 . /--/-- VHB VANAS VHB - VANASSE HANGEN BRUSTLIN 0171251 KENNEDY DR POND 740.49 0.00 . /--/ VHB VANAS VHB - VANASSE HANGEN BRUSTLIN 0170210 2012 MARKET ST RECONSTRU 17437.43 0.00 . /--/-- VHB VANAS VHB - VANASSE HANGEN BRUSTLIN 0171144 ACOE POTASH SW IMPROVE. 3190.00 0.00 . /--/-- W B MASON W B MASON CO INC I13814044 OFFICE SUPPLIES 94.57 0.00 . /--/-- WARGOS WARGO, SUSAN 59776 REFUND - LEARN TO DRAW 70.00 0.00 . /--/-- WATERENV WATER ENVIRONMENT FEDERATION RENEWAL2013 TOM DIPIETRO 139.00 0.00 /--/-- WEBB WEBB COMPANY, F W 40851592 GLOVES 18.79 0.00 . /--/-- WEBS WEBB COMPANY, F W 40840589 VALVE 144.45 0.00 . /--/-- WINOOV WINOOSKI VALLEY PARK DISTRICT 13/14 ANNUAL SUPPORT 54000.00 0.00 . /--/-- 10/18/2013 City of South Burlington Accounts Payable Page 6 of 6 11:03 am Check Warrant Report # cingalls Unpaid Invoices For Check Acct 1(GENERAL FUND) From / / To 10/21/2013 Purchase Discount Amount Check Check Vendor Invoice Invoice Description Amount Amount Paid Number Date Report Total 1,490,392.93 98.34 0.00 SOUTH BURLINGTON CITY COUNCIL To the Treasurer of CITY OF SOUTH BURLINGTON, We Hereby certify that there is due to the several persons whose names are listed hereon the sum against each name and that there are good and sufficient vouchers supporting the payments aggregating $ *1,490,294.59 Let this be your order for the payments of these amounts. Rosanne Greco Chris Shaw Pat Nowak Helen Riehle Pam Mackenzie MEMO TO: City Council FROM: Kevin Dorn, City Manager RE: Item #11 on 10/21 Agenda; penalty for late filing of property taxes The text below from the City Charter specifies how property taxes are to be collected by the City of South Burlington and how a penalty will be applied if taxes are not filed in a timely manner. A resident has asked the Council to consider additional notice and an interim process between the date the taxes are due and the application of the waiver to allow for further warning of taxes due. This information is provided to inform the discussion. § 13-1501. Taxes on real and personal property Taxes on real and personal property shall be due and payable in no fewer than three equal installments on such dates of each tax year as shall be determined annually by the City Council. § 13-1502. Penalty A late charge of eight percent will be added to any tax not paid on or before the dates specified in section 1501 of this subchapter. In addition, interest at the rate of one percent per month will be added to any tax not paid on or before its due date, for each month or fraction thereof after the date on which the tax payment was due. § 13-1503. Waiver of penalty (a) The city manager may waive the penalty incurred by any taxpayer because of the late payment of the installment of real and personal property taxes, but only when all of the following requirements have been met: (1) The total amount of such installment was paid in full within thirty days from its due date; and (2) The taxpayer specifically requests in writing the waiver of such penalty, stating the reason for the request; and (3) The city manager finds that the taxpayer was unable to make payment of said taxes by the due date because of circumstances beyond his control. (b) If the city manager waives the penalty for any taxpayer, such fact and the reasons therefore shall be forthwith reported to the council. (c) The city manager shall also waive the penalty and interest incurred by a taxpayer because of the mathematical error of the city tax department in computing this tax, and such waiver shall be forthwith reported to the council. JLadd From: Kevin Dorn Sent: Friday, October 18, 2013 8:54 AM To: JLadd Subject: FW: RE: Categories: Interview The text of this email should be added to the packet for item 11 Kevin Dorn City Manager City of South Burlington South Burlington,VT 05403 kdorn@sburl.com (802) 846-4107 Notice- Under Vermont's Public Records Act, all e-mail, e-mail attachments as well as paper copies of documents received or prepared for use in matters concerning City business,concerning a City official or staff, or containing information relating to City business are likely to be regarded as public records which may be inspected by any person upon request, unless otherwise made confidential by law. If you have received this message in error, please notify us immediately by return email.Thank you for your cooperation. Original Message From: doclbm2@aol.com [mailto:doclbm2@aol.comj Sent:Thursday, October 17, 2013 1:59 AM To: Kevin Dorn Subject: RE: RE: Thanks again Mr. Dorn. The two issues regarding late tax penalties include: 1., Should the South Burlington penalty be an immediate levy of 8%, when the state of Vermont's penalty is 2%and the IRS penalty is 1/2%per month? 2., Can the Council allow a one month grace period, during which a warning letter would be sent out? That would likely reduce the very large number of people who are being fined each quarter, including people like my wife and I, whose initial and timely check was either lost by the postal service or was lost in the tax department itself. Sincerely, Louis Meyers 1 Original Message From: Kevin Dorn <KDorn@sburl.com> To: doclbm2 <doclbm2@aol.com> Sent:Tue, Oct 15, 2013 3:51 pm Subject: RE: RE: Hi Mr. Meyers-thanks for your note and thoughtful comments. The issue will be on the Council's agenda for discussion at the October 21st meeting which will be held at the Library. Kevin Dorn Interim City Manager City of South Burlington South Burlington,VT 05403 kdorn@sburl.com (802) 846-4107 Notice- Under Vermont's Public Records Act, all e-mail, e-mail attachments as well as paper copies of documents received or prepared for use in matters concerning City business, concerning a City official or staff, or containing information relating to City business are likely to be regarded as public records which may be inspected by any person upon request, unless otherwise made confidential by law. If you have received this message in error, please notify us immediately by return email.Thank you for your cooperation. Original Message From: doclbm2@aol.com [mailto:doclbm2@aol.com] Sent: Saturday, October 12, 2013 12:18 AM To: Kevin Dorn Subject: RE: Dear Mr. Dorn, I wish to thank you and your colleagues on the City Council for hearing my brief statement on Monday regarding the penalties on late payment of taxes. While some people probably do try to avoid paying, I am sure there are many others who simply forget or, as in my case, actually send the check on time and it fails to get processed, resulting in fines of several hundred dollars or more.This is clearly a problem as well with the residency attestation which was discussed by the Council. One relatively simple fix would be to send one warning letter to people before the fines or penalties are levied. I will be interested to hear the discussion on Oct. 21. Sincerely, Louis Meyers Original Message From: Kevin Dorn <KDorn@sburl.com> To: doclbm2 <doclbm2@aol.com> Cc: Pam Mackenzie<pmackenzie@sburl.com>; R Greco<rgreco@sburl.com>; Pat Nowak<pnowak@sburl.com>; Chris Shaw<cshaw@sburl.com>; Helen Riehle <hriehle@sburl.com> Sent: Thu, Sep 19, 2013 4:58 pm 2 Subject: RE: Hi Mr. Meyers: The City Council welcomes public input on issues. There is an item on each meeting's agenda fairly early in the meeting for citizens to comment on matters not otherwise on the agenda. As you noted, the next Council meeting is on October 7th and it will be held at the Orchard School at 2 Baldwin Avenue. The agenda for the meeting should be posted on the City website no later than October 5th. I am copying the City Council so they can see your email and are aware of your concerns. Please let me know if you have any questions. Kevin Dorn Interim City Manager City of South Burlington South Burlington,VT 05403 kdorn@sburl.com (802) 846-4107 Notice- Under Vermont's Public Records Act, all e-mail, e-mail attachments as well as paper copies of documents received or prepared for use in matters concerning City business, concerning a City official or staff, or containing information relating to City business are likely to be regarded as public records which may be inspected by any person upon request, unless otherwise made confidential by law. If you have received this message in error, please notify us immediately by return email.Thank you for your cooperation. Original Message From: doclbm2@aol.com [mailto:doclbm2@aol.com] Sent: Thursday, September 19, 2013 1:38 PM To: Kevin Dorn Subject: Dear Mr. Dornan: You and I spoke recently about the issue of late payment penalties for overdue taxes, which I find exceedingly harsh. and indeed they are far more than late penalty fees imposed by the federal government for income taxes. I appreciate your having researched how many late fees were imposed the past two quarters in South Burlington and the numbers (nearly 280 in each quarter) are much more than I would have anticipated. I would like to have an opportunity to bring this matter before the Council at your next open meeting on Oct.7. I would like to ask that the Council explore a better way to notify citizens that their taxes are due and that the penalty be proportionate to the degree to which taxes are overdue. In other words, if someone is overdue by one week(as in my case),the penalty should perhaps be less than someone who is overdue by one month or more and who has gotten warning letters.This would also make it more similar to car and health insurance, in which there is a grace period for missed payments. Sincerely, Louis Meyers 240 Fairway Drive South Burlington,Vt. 3 05403 703-244-7898 4 r is F 6 City of South Burlington, 575 Dorset Street,VT 05403 302'346-4107 We site:shurl.com Commission, Boards and Committee Application Form Note to applicants, including incumbents: After submitting a completed application to the City Manager's Office you will be required to attend a City Council meeting to be interviewed. You will be advised of the date and approximate time of the Council meeting when you will be interviewed and your application considered. Please print clearly Legal Full Names; La 'tJJU.- _r /11CL-4eill Date of Birth . Other Names/Nicknames Used: 1-airy Present Mailing Address:I 0 6 C-Q f3.\--1-0A How long at this Address?_1Yeat Legal residence:(if different from above) Home Phone: ;1 k 'Business Phone.eJ V1.l v Cell Phone: E-mail ,ji 11`l r •C Current Employer: �� ' Years of Service: � /Z Employer Contact Person and Phone: 1/ Q Q'kre 0 c3 ' t y,"& Are you a legally registered voter in the City of South Burlington?//�� Yes No Position(Commission,Board or Committee)applying for:1) r Term (Please provide your 1st, 2nd,&3rd choices) Please give detail stating why you want to serve in this capacity and list qualifications you have which you believe may be beneficial to the commission,committee or board you are applying to(please use back of form or attach additional sheets as needed). Do you have any violations other than minor traffic violations? Have you ever been charged with,or convicted of,a criminal offense? If so,provide complete details(use back of form or attach additional sheets as needed). By signing here you acknowledges orn- .rovided is accurate and complete to the best of your ability;and,you understand the City Council has the authority to r- ovenointed`b o, in accordance with the City Charter and Vermont State Statue,as applicable,for misrepresentation of any .te r,r, apt._ y 'j Please sign here,, Date: r /, / I„,� By signing here you stand a Criminal Convictions Pet rds History will be obtained by the City of South Burlington Duly Authorized Agent from the Vermont Cri Taal inform ion asp fitted Any and all confidential information(birth date,etc)will not be shared with any outside party rid ywil sect-ty the a ger's office. ' } / I Signature: '" Date: IC qty Man et-`s Office use On Application has been notified by(phone,e-mail,etc) to attend Council meeting on / /_(date) Notification made by(staff person) Term of appointment(to-from) Voter registration verified by(staff person) Date_/_/ For incumbents-attendance during the past year has been(provide numerical information) .1.10triMP -*OP%77E4 % 4it 161 10. City of South Burlington City Clerk's Office 0. 40 Donna /Gaollie, City Clete 7"• October 21, 2013 The following 2013 Cabaret license was approved by the South Burlington Liquor Control Board after being reviewed by the City fire, police & tax departments. Name Description M&K Enterprises - Venue 5 Market Street Pam Mackenzie Chair Pat Nowak Vice Chair Helen Riehle Rosanne Greco Chris Shaw 575 Dorset Street South Buritrigton,VI 85403 802-846-4105 dkInvillegsburi.com c-40 City of South Burlington 4t6.4. 0 City Clerk's Office JOIE''`ED Donna Kinville, City Clerk LF" • ( )40A rtriter+1# )j'ar -73\) FIRST, SECOND CLASS AND CABARET LICENSE APPLICATION FULL NAME OF PERSON, PARTNERSHIP, CORPORATION eigiterait DOING BUSINESS AS/ TRADENAME 1\11r) ADDRESS FIRST CLASS SECOND CLASS CABARET DATE RECEIVED BY CLERK'S OFFICE ru ' SO. BURLINGTON POLICE DEPT ,j reciii.do 4tiew /07/15 (A) 1 /0/1Lib 3 Chief Trevo S. Whipple Date SO. BURLINGTON FIRE DEP C 17) 7 3 ief oug as S. B t Dat SO. BURLINGTON TAX DEPT 1fa,,LifIgk LifiZZ-1/3 Mart a Lyons, DeputyTax Collector Date sent to Montpelier: 575 Dorset Street South BurlirVon,VT 05403 802-846-4105 dkinvilleQsburl.com 20 I 3 FIRST/SECOND CLASS LIQUOR LICENSE AND TOBACCO APPLICATION LICENSE YEAR IS MAY 1ST THROUGH APRIL 30TH OF THE FOLLOWING YEAR of-1 e t S i_is 1 t r p r‘ 5 x 3 Print Full Name of Person,Partnership,Corporation,Club or LLC ✓lt: 6 Doing Business As-Trade Name Street and street number of premises covered by this application 0 Ut✓ i 6 5.-1 tS 3 Town or City&Zip Code Telephone Number '-iCi4i 13 r3tt-s P•i- t (toe h�ster toS' c't`at.* Mailing Address(if different from above) Email address (i/ l_" C . & : is kin Please circle appropriate categories FEES: �FtKS I CL`it(SA SECOND CLASS TOBACCO FIRST CLASS LICENSE-$100.00 to DLC and$100.00 to Town/City SECOND CLASS LICENSE-$50.00 to DLC and$50.00 to Town/City Restaurant Hotel TOBACCO ONLY LICENSE-$10.00 to Town/City oh Caber (there is no fee for tobacco if applying for second class) Club Commercial Kitchen(a Liquor Control Commercial Caterer's License is needed with this license) TO THE CONTROL COMMISSIONERS OF THE TOWN/CITY OF 56 Ls-.,t•, 13 t,{t,n S I ,VERMONT Application is hereby made for a license to sell malt and vinous beverages under and in accordance with Title 7,Vermont Statutes Annotated, as amended, and certify that all statements, information and answers to questions herein contained are true; and in consideration of such license being granted do promise and agree to comply with all local and state laws;and to comply with all regulations made and promulgated by the Liquor Control Board. Upon hearing,the Liquor Control Board may,in its discretion, suspend or revoke such license whenever it may determine that the law or any regulations of the Liquor Control Board have been violated,or that any statement,information or answers herein contained are false. MISREPRESENTATION OF A MATERIAL FACT ON ANY LICENSE APPLICATION SHALL BE GROUNDS FOR SUSPENSION OR REVOCATION OF THE LICENSE,AFTER NOTICE AND HEARING. If this premise was previously licensed,please indicate name 6 r-, I.6 5 r, >A 6 ' 5 I/we are applying as: (please circle one) INDIVIDUAL LIMIT I l LIABILITY COMPANY PARTNERSHIP ORPORATI ?)(9,,L9 Please fill in name and address of individual,partners,directors or members. ! LEGAL NAME Sr* STREET/CITY/STATE ftC C—e. 4 C `jaar-c (-VW hP6 -trS P4- Re Co c t,Ys v- (ev ra 41.11e tvi u -1 le. to'! $� r, �,t,cr { 2� r r le 6.- v i c V- Are all of the above citizens of the UNITED STATES?'Yes �,No (Note:Resident Alien is not considered a U.S.Citizen) If naturalized citizen,please complete the following: Name Court where naturalized(City/State/Zip) Date CORPORATE INFORMATION: If you have checked the box marked CORPORATION,please fill out this information for stockholders(attach sheet if necessary). LEGAL NAME STREET/CITY/STATE Date of incorporation Is corporate charter now valid? Corporate Federal Identification Number Have you registered your corporation and/or trade name with the Town/City Clerk? and/or Secretary of /\State? (as required by VSA Title 11§167_1,162.1&1625). ALL APPLICANTS HAVE ANY OF THE APPLICANTS EVER BEEN CONVICTED OR PLED GUILTY TO ANY CRIMINAL OR MOTOR VEHICLE OFFENSE IN ANY COURT OF LAW(INCLUDING TRAFFIC TI KETS)AT ANY TI.ME? YES NO If yes,please complete the following information:(attached sheet if necessary) Name Court/Traffic Bureau Offense Date Do any of the applicants hold any elective or appointive state,county,city,village/town office in Vermont?(See VSA,T.7,Ch.9,6223) YES NO. If yes,please complete the following information: Name Office Jurisdiction Please give name,title and date attended of manager,director,partner or individual who has attended a Liquor Control Licensee Education Seminar,as required by Education Regulation No.3: NAME fro, . —CU4(4re-- 1I1LE: t)t5?ff`ics� DATE: ) (If you have not attended an Education Seminar prior to making application,please visit wwrv.liziuorcontrol vcrm igt.y o?• and click on Seminar Schedule for a list of Seminars in your area) FOR ALL APPLICANTS:DESCRIPTION/LOCATION OF PREMISES(Section 4) Description of the premises to be licensed: 1 i'd!>.` Q *. Does applicant own the premises described?N) If not owned,does applicant lease the premises? f+i If leased,name and address of lessor who holds title to property: L \t!.. pal Are you making this application for the benefit of any other party? NO FIRST CLASS APPLICANTS ONLY: No first class license may be issued without the following information. HEALTH LICENSE#: Food )I Lodging (if licensed as a Hotel) VERMONT TAX DEPARTMENT Meals&Rooms Certificate/Business Account it Business is devoted • Circle one) FOOD(restaurant) 'TERTA I'(cabaret) HOTEL CLUB COMMERCIAL CATERING If you are considering Outside Consumption service on decks,porches,cabanas,etc.you must complete an Outside Consumption Permit.This form can be found on our website at www,liquorcontrol vernmont_goy and then click on licensing and then applications. CABARET APPLICANTS ONLY: Applicant hereby certifies that the sale of food shall be less in amount or volume than the sales of alcoholic beverages and the receipts from entertainment and dancing; if at any time this should not be the case,the applicant/licensee shall immediately notify the Department of Liquor Control of this fact. Signature of Individual,Partner,authorized agent of Corporation or LLC member it sir.alas .:v. * Kak,;-'4111i Please complete and include with your liquor license application Please fill in for Individual,Partners,or Directors Applicantls Personal Information .1 _( CCU] \ '• Address: L't^n P i -T 1 n_` i. N 1 `rc1C1 L' Legal Name: T`(1 i( lC�Q t L�, '"--' { (' t r» �i Pi LC L� Date of Birth, _Place of Birth -6CA` tr- --) Sex 1'M SS#_ Legal Name: Ie.lJ A. N4 il1'24 2 Address: L1 3QIlt917)nc`, I . L(;1fG. vi 0 ]`41p Date of Birth ____Place of Birth li.iflk 15 .C) Sex rn SS#! 411, Legal Name: Address: Date of Birth Place of Birth Sex SS# Legal Name: Address: Date of Birth Place of Birth Sex SS# Legal Name: Address: Date of Birth Place of Birth Sex SS# Legal Name: Address: Date of Birth Place of Birth Sex SS# Legal Name: Address: Date of Birth Place of Birth Sex SS# Legal Name: Address: Date of Birth Place of Birth Sex SS# Legal Name: Address: Date of Birth Place of Birth Sex SS# 4..0%4 *0041, ALL APPLICANTS MUST COMPLETE AND SIGN BELOW The applicant(s)understands and agrees that the Liquor Control Board may obtain criminal history record information from State and Federal repositories prior to acting on this application. I/We hereby certify,under pains and penalties of perjury,that I/We are in good standing with respect to or in full compliance with a plan approved by the Commissioner of Taxes to pay any and all taxes due the State of Vermont as of the date of this application. (VSA,Title 32,43E3). In accordance with 21 VSA,41378(b)I/We certify,under pains and penalties of perjury,that I/We are in good standing with respect to or in full compliance with a plan to pay any and all contributions or payments in lieu of contributions due to the Department of Employment and Training. If applicant is applying as an individual: I hereby certify that I/We are not under an obligation to pay child support or that I/We are in good standing with respect to child support or am in fullcompliance with a plan to pay any and all child support payable under a support order. (VSA,Title 15,4795). Dated at 5O, t ll1 in the County of [mifl`eu Y'Q71 and State of V✓ this t°1 day of QQn , 20'J Corporations/Clubs:Signature of Authorized Agent Individuals/Partners:(All partngrs must sign) t (\f- 1;t1.1--(A). 42A,Zik. (Title) NOTICE: After local action,all new applications are investigated by the Enforcement and Licensing Division prior to approval/disapproval of the license by the Liquor Control Board. This process can take anywhere from two weeks to six weeks to complete once the application has reached Liquor Control. TOWN/CITY APPROVAL/DISAPPROVAL Upon being satisfied that the conditions precedent to the granting of this license as provided in Title 7 of the Vermont Statutes Annotated,as amended,have been fully met by the applicant,the commissioners will endorse their recommendation on the back of the applications and transmit both copies to the liquor Control Board for suitable action thereon,before any license may be granted. For the information of the Liquor Control Board,all applications shall carry the signature of each individual commissioner registering either approval or disapproval. Lease or title must be recorded in town or city before issuance of license. ,Vermont, Town/City Date APPROVED DISAPPROVED Approved/Disapproved by Board of Control Commissioners of the City or Town(circle one)of Total Membership members present Attest, City or Town Clerk TOWN OR CITY CLERK SHALL MAIL ONE APPLICATION DIRECTLY TO THE DEPARTMENT OF LIQUOR CONTROL,13 Green Mountain Drive, Montpelier,VT 05602. If application is disapproved,local control commissioners shall notify the applicant by letter. No formal action taken by any agency or authority of any town board of selectmen or city board of aldermen on a first or second class application shall be considered binding except as taken or made at an open public meeting.VSA Title 14312. SECTION 5111 AND 5121 OF THE INTERNAL REVENUE CODE OF 1954 REQUIRE EVERY RETAIL DEALER IN ALCOHOLIC BEVERAGES TO FILE A FORM ANNUALLY AND PAY A SPECIAL TAX IN CONNECTION WITH SUCH SALES ACTIVITY. FOR FURTHER INFORMATION,CONTACT: THE BUREAU OF ALCOHOL,TOBACCO&FIREARMS(TTB) (513)684-2979 DEPARTMENT OF THE TREASURY 550 MAIN STREET,CINCINNATI,OH 45202 From: gmcc2002 [mailto:gmcc2002©aol.com] Sent: Thursday, October 17, 2013 12:36 PM To: Trevor Whipple Subject: Re: Trevor Whipple address It was a pleasure meeting with you this morning, and we look forward to working with you and your department in the future. We understand that with an occupancy permit for 607 patrons for our nightclub you have concerns which we talked about this morning. Below are a few items which were discussed: Venue has purchased a highly state of the art ID scanner which will be located at the entrance to the building where patrons will enter. There will be at least seven to eight trained security staff stationed throughout the nightclub area. These individuals will have walkie talkies and will be in constant contact with each other at all times, In addition, the bartenders at each bar will have a walkie talkie and will be able to communicate with both security and senior manager(s). As discussed if we do have a major event we will have additional security staff for these event(s) as needed, and of course if we need additional security personnel once we open we will hire more security. There will be at least one of the three partners of Venue on the premises each night the Club is open. A security system has been installed, and 24 security cameras will be situated both inside of the building as well as covering the exterior front and back areas of the building. Security personnel will be sweeping the front parking area as well as the area(s) on the sides and back of the building. We will be working with local taxi company to have cabs available each night that we are open. Evacuation procedures approved by both Vermont and South Burlington Fire Marshall(s) will be implemented in case the building needs to be evacuated due to fire or other emergency. The City of South Burlington has advised us that they will grant an occupancy permit for 230 which we do plan to contest these numbers, as we feel this is unreasonable number based on the 118 parking spots and the 10,000 sq ft building..Again the fire marshal has approved 607. As discussed, we welcome any input regarding any items of concern and look forward to working with you and your department. Contact names Mike Couture 802-310-3261 Kevin Niquette 802-338-2165 Carolyn Jones 301 -602-9811 40 410. City of South Burlington 410 City Clerk's Office Donne Kin vile, City Clerk 1:ef October 21, 2013 The following Entertainment permit was approved by the South Burlington City Council after review by the city fire, police & tax departments. Name Description M&K Enterprises - Venue 5 Market Street Pam Mackenzie Chair Pat Nowak Vice Chair Helen Riehle Rosanne Greco Chris Shaw 575 Dorset Street South Burfington,VT 05403 802-846-4105 riKlevOleOsburl corn ek t PM 14 t, SMA '3'3x�. Y §'e y Ea +War. .�. . VERMONT /wl .°P APa ENTERTAINMENT LICENSE APPLICATION Type of Application VAnnual Permit Date of Application: -l -t - , 0 Special Event Permit Name of Establishment: L.."0_ Address of Establishment: S ,.1 S Name Owner: t�- Address of Owner: S t- e's leis 4ty-+ Name of Operator: Cri K r c ar l t 1 Address of Operator: r s i R C o l t t,!5 4- c - L- j e ca ra..-s Complete Description of Show: G 0 r• „--Ts ► R„ : C2 }, Z... C C. era 1 i Al l 4 w®�fi- .C ' Date(s) of Show and Hour(s) of Operation: Date(s): i Hours(s): Security Provisions: z;,L, e e r r►n as� - C) c$2.,l As applicant,I have read and understand the provision of the South Burlington Ordinance Regarding Licensure of Regulation of Circuses, Carnivals and Other Shows.I also understand that only the specific type of entertainment applied for in this license is permitted and that additional types of entertainment will require an additional application. Applicant's Signature: Y1 ., Date: LA—t ` i-. {, 5-- -- -' From: Tom Hubbard, Deputy City Manager Sue Dorey, Finance Officer To: City Council Subjects: Analysis of FY14, Quarter Ended September 30, 2013 Unaudited Financials Date: October 18, 2013 City wide expenses as an aggregate for the quarter ending 9.30.13 are at 18.86%attainment vs. 19.50% for same period FY 2013. Total General Fund revenues are 28.04%attainment FY 2014 vs. 25.22%FY 2013. Please find comments below from Department Heads that have responded to our monthly query and as reviewed by Finance. City Clerk Revenues-The majority of the revenues received in the clerk's office are seasonal and even though the first quarter total revenue is slightly behind the 25% of budget we should be at for the first quarter,the majority of that is because of the timing of the other revenues. I've researched a few of the revenue streams that are a constant throughout the fiscal year and compared them to the first quarter of the past 3 years: Recording fees and Photocopy fees: This yeas recording fees are the highest(FY2010 was virtually tied with this quarter but that was at the height of the refinancing boom)which is a good indicator of the upswing in the housing market. Pet Control Fees: Is slightly behind budget but we typically see the biggest revenue for this line item in the first 6 months and the last month of the fiscal year as the late fees for unlicensed pets makes up the majority of this line item. This revenue stream depends somewhat on the activities of the Animal Control Officer. Marriage licenses—is average in comparison to the last 3 years. Interest on Investments and Credit Card Cash Back: are functions of the City Treasurer so therefore I cannot comment on their figures. Expenditures—Expenses for the Clerk's office are less than budgeted for the first quarter due mostly to timing of expenses. This is a fiscal year in which there are no fall elections which keeps the BCA, election supplies and Election workers expenditure lines almost expense free until the 3rd quarter of the fiscal year. General Supplies—is slightly over budget due to the timing of a few projects that the Clerk's office is working on. Public Safety Police-Revenue - The department continues to lag in fine payments from the court system. This is due to a change in court procedures where a hearing officer is dismissing and reducing ticket at a higher rate than previous officers AND the fact the PD staffing is down and call volume is up. Despite their best efforts officers are finding it difficult to have time for traffic enforcement. As staffing levels return we expect an uptick in fine revenue. Expenditures- Overtime—The overtime expense has been significant due to staff shortage,worker's comp leave and maternity leave. We continue active recruitment efforts and are working with our union to identify areas where overtime can be limited. Drug Task Force— Salary payments are not being made out of this line but rather Regular Salary. It has no impact on the bottom line of the budget. Fringe Benefits—The accounting department is working with me to identify where the funding for these expenses was listed by the prior administration. This includes negotiated equipment stipends. Range Expenses—We purchase most of our ammunition at the beginning of the fiscal year. In Service Training—The more costly training takes place at the beginning of the fiscal year. Vehicle and Equipment—New cruisers are purchased and outfitted at the beginning of the fiscal year. Taser Replacement—New Tasers are purchased at the beginning of the year. Fire — As you know we have been low on personnel. Most of our cost over runs are personnel related. We have had two resignations which needed to be filled. We also have an employee who is deployed for the VTANG hopefully to be back to work for us by December 2013. His shift continues to be filled by overtime at a rate of$6,000+/-per month. Fire Salaries Permanent(Fire and Ambulance) Being a quarterly report the weekly/monthly costs should be running about 25% of budget. Our Fire Salaries are running slightly higher at 28.29% and our Ambulance Salaries are running way lower than average at 10.28%. FICA numbers are running just about the same. Prior to July 1, 2013 our salaries were being recorded each month as an "allocation" a percentage of personnel costs instead of actual dollars spent. This was done at the request of the former administration. Beginning July 1st the salaries are being recorded as actual dollars paid out. Going forward it should be easier to track these numbers and budget accordingly. I am hoping to be able to do some adjustments within the budget to make the amounts better reflect what the expenditures have been which should smooth out the high points. Training Overtime is up due to two new persons being hired and trained by existing personnel. We are also expecting some 100% training reimbursement funds from Vermont Homeland Security which will reduce/offset these expenditures. Vaccinations, ReHab Supplies, Office Supplies, Computer Contract (software support), FD Furniture, Medical Equipment Replacement, and Billing Software are all due to annual costs paid early in the year which skews the%values. Recruiting and Testing — is overspent due to two promotional exams given in the same year (due to vacancies)which costs are needed for nationally validated written examinations. Vehicle Repairs costs are due to tire purchases which were made shortly after the new budget year started which equates to roughly$3600 for 4 tires. Our revenue lines appear to be tracking pretty close to expectations. If you should need any further information please let me know. Public Works, Stormwater and Sewer 1. Sewer: a. Expenses: i. Plant Supplies-lights—At 45.33%, $18,000 was for a new SCADA hardware and software system for Bartlett Bay. It was budgeted, but not spent(so it remained a carry forward)in '13. ii. Fuel—Airport Parkway—Only at 8.56%,the new plant is producing and recycling methane gas as part of the new digestion process, resulting in us being able to use process methane heat to heat the plant and reducing our VT Gas bills/expenses. iii. Soil/Sludge Management—Only at 8.94%, with the new AP Plant's treatment process,we are producing Class A sludge and therefore not incurring the expensive trucking and disposal fees associated with the lower quality Class B sludge. iv. Utilities-L/Fill Station—At 47.02%, due to excessive rainfall and the need to pump all that additional landfill leachate to the AP Plant. v. Overall—Right on target at 25.48%. b. Revenues: i. Connection Fees—At 74.29%, due to new construction and buildings coming online. ii. Overall—Right on target at 23.75%. Remember, a big chunk of these revenues will come from Colchester in the spring in the form of a one time annual payment, $742,310. c. Overall—The Sewer Division's finances are in good shape at the FY'14 1/4 mark. 2. Stormwater: a. Expenses: i. Reimbursement to Highway Benefits—Spent at 100%. One time annual cost for stormwater. Will not have any additional charges this fiscal year. ii. Permit Requirement Education—Spent to 87%. Annual fee paid in July. iii. Workers comp insurance—Spent to 95%. One time cost to all Divisions of the City. iv. Printing—Spent to 102%. There is only$100 in this line item and print outs costing $102 were needed early in the fiscal year.It is possible that we will spend more in this line item, but efforts are always made to print using in-house resources. v. Engineering Neighborhood Assistance—Spent to 46%. Lots of unexpected additional engineering work is being completed in the BFOCV neighborhood following spring flooding. vi. Administrative Services—Spent to 100%. One time annual cost for stormwater. Will not have any additional charges this fiscal year. vii. Reimbursement to Highway—Spent to 100%. One time annual cost for stormwater. Will not have any additional charges this fiscal year. viii. Overall—On target at 22% spent to date. b. Revenues: i. Payment from GF re: GIS—0% collected. Annual fee paid to stormwater from other departments. Our GIS person recently started. This transfer can happen at any time. ii. State of VT Fee for Services—0%collected. SW staff is currently completing the services outlined in our contract. Once complete, this will be billed to VTrans. iii. SW Grants—0%collected. This is associated with grants for the Hayes Avenue project. This reimbursement request will be sent to grant agencies in the coming weeks. iv. Land Owner Payments—0% collected. Work related to stormwater improvements in the BFOCV neighborhood is complete, but we have not begun billing residents. This can begin at any time, but has been delayed while ongoing concerns about flooding are addressed. Work related to stormwater improvements in the Stonehedge neighborhood was originally planned for fall 2013, but will not get underway until the summer of 2014. We are unlikely to begin billing residents for this work until the winter of 2014, so this portion of the revenue will not be collected in FY14. Similarly, expenditures associated with this project will also be delayed. v. Reserve Transfer In—0% collected. This transfer can occur at any time. vi. Overall—Low at 18.63% due to reasons explained above. c. Overall—The Stormwater Division is in goo shape at this point and should be going forward. 3. Highway: a. Expenses: i. Gas is somehow debited?Must be a billing/code error somewhere. ii. Oil—89%, some of this is from the School Department and comes back to us through other revenue items. iii. Sign Supplies—76%. We ordered a bunch of new sign posts to keep up with the recent rash of people driving into sign posts. Should be able to keep this under control the rest of the way. iv. Red Rocks—Park salaries do not appear to be accruing; may be a Rec Dept. issue. v. Vehicle Repair Parts seems high and School Bus Parts is at$0. There may be a miscoding occurring here. vi. Overall—At 16% so it's in good shape. b. Revenues: i. Overall—Tracking at above 50%,so in good shape. c. Overall—Highway appears to be on solid footing heading into the winter season,which is important as that's where the costs can run a bit amok depending on the weather. Culture and Recreation Recreation & Parks-The Recreation and Parks Department is off to a great start in the new fiscal year. We had a successful summer offering over 50 different camps this summer with a total of 169 sessions. We averaged 215 campers a week, serving over 655 individual campers and over 480 different families. We also had successful track and Youth and Adult Tennis programs. This Fall started off with a variety of new offerings for adults and seniors, as well as a very successful youth soccer season. We were also busy with a number of events in our parks from outside groups holding events at Dorset Park. We had a special walk or run event each Sunday from Sept. 1-Nov. 3. We were very pleased with our Autumn Fest Event on Saturday, Sept. 28th at Dorset Park. We estimate over 600 people attended an afternoon of games, activities, Touch-A-Truck, concert by Dave Grippo Band and ended with our movie in the park. As far as the department budget goes we are on track from previous years in our revenues and spending and see no outstanding expenses at this time. As far as capital items that have been completed this summer- a new basketball court at JC Park and resurfaced tennis courts at Szymanski Park. Community Library: Library Salaries are only 21%expended in the first quarter. This allows for a comfortable margin to employ substitutes for vacation and sick time for the remainder of the year. Several new online databases are currently under consideration to purchase in the current fiscal year. We expect to have Blanchette Subscriptions and Online and Print Subscriptions fully expended by the end of the fiscal year. $7560 was budgeted for Computer Improvements. We have purchased five new computers as required under the maintenance contract for the SBSD. We have not yet received an invoice for these from the school.Additional funds were added to Computer Operations in the FY14 for the purpose of updating the library webpage. We will wait embarking on this project until we have a city technology person who can assist in planning. Programs are 11 %expended which is normal as most of our program expenses occur during October through June. We incurred very few expenses for the Bookmobile this past summer. With luck,this budget line will not be fully expended in the current fiscal year. Travel and Training expenses will be expended for the Public Library Association meetings in March and the Vermont Library Association meetings in May. Library supplies are 35 %expended to date. This is typical in the first quarter, as we place large orders in the outset of the fiscal year to replace supplies for the upcoming year. The majority of expenses incurred for library supplies are materials needed for processing the collection such as containers for DVD's, book processing materials; paper for public access and office computers;and toner for printers. Adult books are 28 %expended and we are trimming the budget appropriately to accommodate for this slight increase. Several budget lines do not get expended until later in the budget year when the annual invoices arrive such as Postage and School Use.New shelving has been purchased for the Large Print collection and additional expenses in the Furniture line will include new shelving and renovations in the Children's Room. Planning and Zoning Revenues: Revenues have exceeded budget to date, notably in the largest category of fees which supply the general fund.Together,Building& Sign permits and Zoning&Planning revenues are approximately $25,000 above budget. We expect to see a slow-down in building& sign permits as winter approaches, however.It would be premature to expect having revenues above budget by the end of the fiscal ear. Other lines on the revenue side that show no activity to this point are generally either pass-through funds (MPG 11 Grant,Legal Permit Review,Independent Technical Review), grant reimbursement(Market Street), or based on enforcement activity(Zoning Violations). Expenditures: Expenditures to date are slightly below budget. Salaries are low in part due to billing cycles for support being received from the CCRPC. Other lines are as anticipated for this time of year. Expenditure Report-September,2013 General Fund Year-to-Date %Budget FY 2014 Account Budget Expenditures Expended $(+/-) Paid September GENERAL GOVERNMENT EXP. CITY COUNCIL General Expenses $2,743.00 $2,638.75 96.20% $104.25 $2,623.55 Interim Zoning $95,230.00 r $5,941.25 6.24% $89,288.75 $5,425.00 G.B.I.C. $5,000.00 $0.00 0.00% $5,000.00 $0.00 V.L.C.T. $19,037.00 $19,037.00 100.00% $0.00 $0.00 Chamber of Commerce $4,000.00 $0.00 0.00% $4,000.00 $0.00 Social Services $36,300.00 $0.00 0.00% $36,300.00 $0.00 CCTV-Clickable Meetings $5,000.00 $5,000.00 100.00% $0.00 $0.00 Councilors $5,480.00 $0.00 0.00% $5,480.00 $0.00 Liquor Control $300.00 $0.00 0.00% $300.00 $0.00 Front Page Forum $3,960.00 $3,960.00 100.00% $0.00 $0.00 Total CITY COUNCIL $177,050.00 $36,577.00 20.66% $140,473.00 $8,048.55 ADMINISTRATIVE INSURANCE Payment to Sickbank Fund $200,000.00 $0.00 0.00% $200,000.00 $0.00 Fringe Benefits $33,000.00 $0.00 0.00% $33,000.00 $0.00 FICA/Medicare $12,000.00 $0.00 0.00% $12,000.00 $0.00 Non-Taxable Fringe Benefi $10,000.00 $20.00 0.20% $9,980.00 $20.00 Vision Plan $12,000.00 $0.00 0.00% $12,000.00 $0.00 Vision Plan Sick Bank $350.00 $0.00 0.00% $350.00 $0.00 Short Term Disability Pla $19,000.00 $3,716.19 19.56% $15,283.81 $1,238.73 Long Term Disability $10,000.00 $0.00 0.00% $10,000.00 $0.00 Group Health Insurance $1,420,000.00 $292,858.94 20.62% $1,127,141.06 $98,478.40 Health Sick Bank $70,000.00 $14,591.01 20.84% $55,408.99 $4,863.67 Group Life Insurance $17,000.00 $6,902.76 40.60% $10,097.24 $2,298.88 Group Dental Insurance $120,000.00 $30,874.93 25.73% $89,125.07 $10,279.11 Dental Sick Bank $6,000.00 $999.75 16.66% $5,000.25 $333.25 Pension $822,000.00 $6,830.00 0.83% $815,170.00 $0.00 ICMA Match $80,000.00 $19,330.63 24.16% $60,669.37 $4,114.04 Workers Comp Insurance $448,470.00 $199,004.18 44.37% $249,465.82 $102,309.58 Property Insurance $408,950.00 $192,853.64 47.16% $216,096.36 $93,293.88 VLCT Unemployment Insuran $15,000.00 $7,110.00 47.40% $7,890.00 $3,555.00 Deductibles/Coinsurance $10,000.00 $0.00 0.00% $10,000.00 $0.00 Employee Payouts $17,120.00 $0.00 0.00% $17,120.00 $0.00 COBRA $10,000.00 $0.00 0.00% $10,000.00 $0.00 Total ADMINISTRATIVE INSURAN $3,740,890.00 $775,092.03 20.72% $2,965,797.97 $320,784.54 CITY MANAGER City Mgr.Salaries-Perm. $430,284.00 $134,908.36 31.35% $295,375.64 $24,680.90 City Mgr.Salaries-Other $2,500.00 $0.00 0.00% $2,500.00 $0.00 Fringe Benefits $0.00 ($182.67) 100.00% $182.67 ($310.00) FICA/Medicare $34,200.00 $10,550.33 30.85% $23,649.67 $2,055.56 Office Supplies $4,000.00 $421.98 10.55% $3,578.02 $47.50 Advertising $8,000.00 $2,714.00 33.93% $5,286.00 $988.40 Telephone $3,625.00 $878.43 24.23% $2,746.57 $301.40 Postage $3,500.00 $0.00 0.00% $3,500.00 $0.00 Expenditure Report-September,2013 General Fund Year-to-Date %Budget FY 2014 Account Budget Expenditures Expended $(+/-) Paid September Dues and Subscriptions $3,500.00 $426.76 12.19% $3,073.24 $426.76 Printing $8,000.00 $311.80 3.90% $7,688.20 $0.00 Consulting Fees $2,000.00 $0.00 0.00% $2,000.00 $0.00 Travel&Training $15,000.00 $0.00 0.00% $15,000.00 $0.00 Harvard Kennedy School $12,000.00 $0.00 0.00% $12,000.00 $0.00 Total CITY MANAGER $526,609.00 $150,028.99 28.49% $376,580.01 $28,190.52 Legal,Accouting,Actuary Hiring-required testing $1,000.00 ($63.00) -6.30% $1,063.00 ($63.00) Payroll Processing Fees $10,500.00 $1,571.47 14.97% $8,928.53 ($719.62) Planning and Design Litig $0.00 $0.00 0.00% $0.00 $3,081.42 Appeals/Abatements $7,000.00 $2,100.00 30.00% $4,900.00 $2,100.00 Gen Govt.Actuaries/Pensi $95,000.00 $35.00 0.04% $94,965.00 $35.00 Gen Govt.Audit/Accountin $22,500.00 $6,750.00 30.00% $15,750.00 $6,750.00 Background Checks $3,000.00 $0.00 0.00% $3,000.00 $0.00 Legal Costs $171,500.00 $31,640.90 18.45% $139,859.10 $31,640.90 Total Legal,Accouting,Actuary $310,500.00 $42,034.37 13.54% $268,465.63 $42,824.70 ADMINISTRATIVE SERVICES Muni Bld Cleaning Supplie $1,750.00 $194.22 11.10% $1,555.78 $22.95 Natural Gas Car-Parts $100.00 $21.18 21.18% $78.82 $0.00 2nd Floor Copier $8,000.00 $7,975.81 99.70% $24.19 $7,263.67 Muni BId Cleaning Service $15,000.00 $5,169.43 34.46% $9,830.57 $1,881.18 City Hall Maintenance $60,000.00 $2,000.08 3.33% $57,999.92 $1,364.63 Contingency Fund-Infrastr $200,000.00 $0.00 0.00% $200,000.00 $0.00 Energy Efficiency $36,000.00 $0.00 0.00% $36,000.00 $0.00 Facilty Signage $18,000.00 $4,131.80 22.95% $13,868.20 $752.00 Facilities Assessment $40,000.00 $0.00 0.00% $40,000.00 $0.00 Positive Pay Fee $1,440.00 $0.00 0.00% $1,440.00 $0.00 Computer Services $0.00 ($0.60) 100.00% $0.60 ($0.60) Training Fees-Boards $1,000.00 $0.00 0.00% $1,000.00 $0.00 Electricity-City Hall $43,000.00 $7,517.44 17.48% $35,482.56 $2,429.07 Heating/Cooling-City Hall $21,000.00 $1,333.54 6.35% $19,666.46 $478.05 Street Lights $170,000.00 $20,394.63 12.00% $149,605.37 $10,169.64 Stormwater User Rent $287,000.00 $5,407.92 1.88% $281,592.08 $5,407.92 Urban Art Project Park $3,500.00 $0.00 0.00% $3,500.00 $0.00 Health Officer Reimbursem $100.00 $0.00 0.00% $100.00 $0.00 Emergency Mgmt Center $8,000.00 $1,147.00 14.34% $6,853.00 $1,147.00 Generator Prevent Maint. $1,100.00 $0.00 0.00% $1,100.00 $0.00 Council/Board Secretary $8,000.00 $1,040.45 13.01% $6,959.55 $1,040.45 Possible Additional Staff $35,000.00 $0.00 0.00% $35,000.00 $0.00 Total Administrative Services $957,990.00 $56,332.90 5.88% $901,657.10 $31,955.96 INFORMATION TECHNOLOGY IT Staff $80,000.00 $0.00 0.00% $80,000.00 $0.00 Computer Software $25,000.00 $1,520.91 6.08% $23,479.09 $1,225.94 Expenditure Report-September,2013 General Fund Year-to-Date %Budget FY 2014 Account Budget Expenditures Expended $(+/-) Paid September Assess digital integratio $20,000.00 $0.00 0.00% $20,000.00 $0.00 Computer Hardware $41,000.00 $7,199.03 17.56% $33,800.97 $435.00 IT Service $15,000.00 $3,913.91 26.09% $11,086.09 $2,164.97 Total IT Service $181,000.00 $12,633.85 6.98% $168,366.15 $3,825.91 CITY CLERK City Clerk Salaries-Perm. $149,605.00 $35,561.06 23.77% $114,043.94 $12,097.63 Leave Time Turn-In $3,500.00 $0.00 0.00% $3,500.00 $0.00 Overtime $1,000.00 $12.34 1.23% $987.66 $0.00 Fringe Benefits $0.00 $310.00 100.00% ($310.00) $0.00 FICA/Medicare $12,500.00 $2,862.30 22.90% $9,637.70 $971.43 General Supplies $2,500.00 $761.26 30.45% $1,738.74 $103.31 Animal Control $6,400.00 $0.00 0.00% $6,400.00 $0.00 Election Expenses $3,200.00 $0.00 0.00% $3,200.00 $0.00 School Election Expenses $1,000.00 $0.00 0.00% $1,000.00 $0.00 Telephone $650.00 $76.16 11.72% $573.84 $25.91 Postage $2,300.00 ($1.32) -0.06% $2,301.32 $0.00 Dues and Subscriptions $300.00 $0.00 0.00% $300.00 $0.00 Printing $375.00 $0.00 0.00% $375.00 $0.00 Board of Civil Authority $1,045.00 $0.00 0.00% $1,045.00 $0.00 Election Workers $1,200.00 $0.00 0.00% $1,200.00 $0.00 BCA Appeals/Abatements $1,500.00 $6.31 0.42% $1,493.69 $0.00 Office Equip Maintenance $3,749.00 $0.00 0.00% $3,749.00 $0.00 Travel&Training $4,700.00 $724.44 15.41% $3,975.56 $0.00 Photocopier Lease Prin $1,392.00 $376.45 27.04% $1,015.55 $248.94 Total CITY CLERK $196,916.00 $40,689.00 20.66% $156,227.00 $13,447.22 GENERAL LEDGER/PAYROLL G.L./Pyrl.Salaries-Perm. $61,802.00 $15,465.81 25.02% $46,336.19 $5,636.80 FICA/Medicare $4,900.00 $1,141.07 23.29% $3,758.93 $415.92 Nontaxable Fringe Ben. $300.00 $0.00 0.00% $300.00 $0.00 Office Supplies $800.00 $378.55 47.32% $421.45 $0.00 Telephone $220.00 $25.78 11.72% $194.22 $8.77 Postage $2,305.00 $0.00 0.00% $2,305.00 $0.00 Dues&Memberships $250.00 $190.00 76.00% $60.00 $0.00 Printing $425.00 $0.00 0.00% $425.00 $0.00 Travel&Training $500.00 $464.00 92.80% $36.00 $0.00 Total GENERAL LEDGER/PAYROL $71,502.00 $17,665.21 24.71% $53,836.79 $6,061.49 ASSESSING/TAX Assessing/Tax Sal.-Perm. $106,625.00 $25,728.00 24.13% $80,897.00 $8,576.00 Overtime $500.00 $167.55 33.51% $332.45 $67.02 FICA/Medicare $8,410.00 $2,161.30 25.70% $6,248.70 $721.29 Office Supplies $1,000.00 $290.44 29.04% $709.56 $290.44 Tax Sales Advertising $1,000.00 $0.00 0.00% $1,000.00 $0.00 Telephone $440.00 $51.56 11.72% $388.44 $17.54 Expenditure Report-September,2013 General Fund Year-to-Date %Budget FY 2014 Account Budget Expenditures Expended $(+/-) Paid September Postage $4,200.00 $2,787.00 66.36% $1,413.00 $0.00 Dues and Memberships $600.00 $50.00 8.33% $550.00 $0.00 Printing $2,000.00 $2,778.76 138.94% ($778.76) $0.00 NEMRC/APEX $1,300.00 $991.88 76.30% $308.12 $0.00 Travel&Training $2,000.00 $413.86 20.69% $1,586.14 $0.00 Total ASSESSING/TAX $128,075.00 $35,420.35 27.66% $92,654.65 $9,672.29 PLANNING/DESIGN REVIEW Planning Salaries-Perm. $227,027.00 $46,640.66 20.54% $180,386.34 $16,105.62 Leave Time Turn-In $3,000.00 $0.00 0.00% $3,000.00 $0.00 Overtime $4,500.00 $1,888.30 41.96% $2,611.70 $679.88 Fringe Benefits $750.00 $300.00 40.00% $450.00 $0.00 FICA/Medicare $18,500.00 $3,694.73 19.97% $14,805.27 $1,298.44 Nontaxable Fringe Ben. $300.00 $0.00 0.00% $300.00 $0.00 Office Supplies $4,000.00 $603.27 15.08% $3,396.73 $518.64 Public Meeting Advertisin $3,500.00 $1,134.85 32.42% $2,365.15 $910.34 Telephone $650.00 $76.16 11.72% $573.84 $25.91 Postage $1,500.00 $0.00 0.00% $1,500.00 $0.00 Dues and Subscriptions $1,200.00 $470.00 39.17% $730.00 $0.00 Document Printing $2,000.00 $0.00 0.00% $2,000.00 $0.00 Maps $2,500.00 $0.00 0.00% $2,500.00 $0.00 Consultants $5,000.00 $334.66 6.69% $4,665.34 $334.66 Payment for GIS Services $2,500.00 $0.00 0.00% $2,500.00 $0.00 PC/DRB Stipends $9,000.00 $0.00 0.00% $9,000.00 $0.00 Travel&Training $4,500.00 $50.00 1.11% $4,450.00 $0.00 Legal Permit Review $3,000.00 $0.00 0.00% $3,000.00 $0.00 Independent Technical Rev $10,000.00 $0.00 0.00% $10,000.00 $0.00 Reimbursable grant expend $15,000.00 $0.00 0.00% $15,000.00 $0.00 Total PLANNING/DESIGN REVIEW $318,427.00 $55,192.63 17.33% $263,234.37 $19,873.49 NATURAL RESOURCES Dues and Subscriptions $700.00 $0.00 0.00% $700.00 $0.00 Educational Programs $200.00 $0.00 0.00% $200.00 $0.00 Special Projects Material $1,700.00 $30.29 1.78% $1,669.71 $30.29 Printing $100.00 $0.00 0.00% $100.00 $0.00 Travel&Training $200.00 $0.00 0.00% $200.00 $0.00 Total NATURAL RESOURCES $2,900.00 $30.29 1.04% $2,869.71 $30.29 OPERATING TRANSFERS OUT Ambulance Department $155,000.00 $155,000.00 100.00% $0.00 $155,000.00 Fuel Pump Reserve Fund $8,200.00 $0.00 0.00% $8,200.00 $0.00 Open Space Reserve Fund $285,000.00 $0.00 0.00% $285,000.00 $0.00 Reappraisal Fund $95,500.00 $0.00 0.00% $95,500.00 $0.00 Total OPERATING TRANSFERS OU $543,700.00 $155,000.00 28.51% $388,700.00 $155,000.00 Expenditure Report-September,2013 General Fund Year-to-Date %Budget FY 2014 Account Budget Expenditures Expended $(+/-) Paid September Total GENERAL GOVERNMENT E) $7,155,559.00 $1,376,696.62 19.24% $5,778,862.38 $639,714.96 PUBLIC SAFETY FIRE DEPARTMENT Fire Salaries-Permanent $1,096,326.00 $310,146.49 28.29% $786,179.51 $100,194.99 Fire Salaries-On Call $7,500.00 $10,602.93 141.37% ($3,102.93) $1,438.64 Leave Time Turn-In $8,000.00 $0.00 0.00% $8,000.00 $0.00 Holiday Pay $133,364.00 $30,346.27 22.75% $103,017.73 $7,545.56 Fair Labor Standard O/T $87,284.00 $25,476.80 29.19% $61,807.20 $8,038.72 F/D Overtime-Fill-In $50,000.00 $62,048.27 124.10% ($12,048.27) $18,614.68 F/D Overtime-Training $25,000.00 $18,151.40 72.61% $6,848.60 $9,457.20 F/D Overtime-Emerg Call $15,000.00 $3,482.59 23.22% $11,517.41 $344.04 Wellness/Fitness $9,500.00 $0.00 0.00% $9,500.00 $0.00 Fire-Off Duty Outside Emp $3,000.00 $490.00 16.33% $2,510.00 $490.00 Swing Fire Fighter $45,000.00 $0.00 0.00% $45,000.00 $0.00 Fringe Benefits $30,000.00 $0.00 0.00% $30,000.00 $0.00 FICA/Medicare $113,500.00 $36,268.87 31.95% $77,231.13 $11,940.00 Office Supplies $2,000.00 $1,520.21 76.01% $479.79 $323.53 Vaccinations-HEP $1,000.00 $524.00 52.40% $476.00 $524.00 REHAB Supplies $300.00 $185.56 61.85% $114.44 $58.60 Station Operating Supply $4,500.00 $1,585.96 35.24% $2,914.04 $192.89 Maintenance Tools $420.00 $0.00 0.00% $420.00 $0.00 Uniforms-Career $11,150.00 $438.99 3.94% $10,711.01 $0.00 Firefighting Clothing $5,000.00 $184.80 3.70% $4,815.20 $129.80 Vehicle Tools $1,000.00 $162.93 16.29% $837.07 $0.00 Gas Chiefs vehicle&rei $2,800.00 $0.00 0.00% $2,800.00 $0.00 Diesel Fuel $28,000.00 $8,547.66 30.53% $19,452.34 $2,858.72 Oil $600.00 $103.56 17.26% $496.44 $103.56 Films and Books $1,100.00 $0.00 0.00% $1,100.00 $0.00 Fire Prevention Materials $3,000.00 $0.00 0.00% $3,000.00 $0.00 Fire Extinguishers $600.00 $0.00 0.00% $600.00 $0.00 Airpacks Maintenance $8,000.00 $66.88 0.84% $7,933.12 $0.00 Telephone $13,000.00 $2,008.44 15.45% $10,991.56 $762.47 Postage-Tool Shipping $400.00 $25.88 6.47% $374.12 $0.00 Dues and Subscriptions $1,350.00 $0.00 0.00% $1,350.00 $0.00 Fire Station Maintenance $14,000.00 $2,808.23 20.06% $11,191.77 $419.75 Laundry and Bedding $900.00 $0.00 0.00% $900.00 $0.00 Radio Repair $2,500.00 $289.00 11.56% $2,211.00 $0.00 Vehicle Maintenance $8,000.00 $385.69 4.82% $7,614.31 $84.54 Vehicle Repair $15,000.00 $6,756.21 45.04% $8,243.79 $662.08 Equipment R&M $4,000.00 $847.43 21.19% $3,152.57 $0.00 Computers Contract ACS $2,500.00 $1,235.00 49.40% $1,265.00 $1,235.00 Conferences $1,500.00 $81.36 5.42% $1,418.64 $0.00 Training Schools $4,000.00 $704.55 17.61% $3,295.45 $193.65 Training Equipment $750.00 $0.00 0.00% $750.00 $0.00 Recruiting&Testing $500.00 $870.00 174.00% ($370.00) $0.00 Fire Station#2 Heat/Elec $12,500.00 $989.18 7.91% $11,510.82 $581.77 Fire Safety Equipment $109,500.00 $0.00 0.00% $109,500.00 $0.00 F/D Furniture/Equipment $2,500.00 $1,199.00 47.96% $1,301.00 $1,199.00 Expenditure Report-September,2013 General Fund Year-to-Date %Budget FY 2014 Account Budget Expenditures Expended $(+/-) Paid September Firefighting Equipment-ho $10,000.00 $0.00 0.00% $10,000.00 $0.00 Note on Quint Fire Truck $152,658.00 $152,645.60 99.99% $12.40 $0.00 Copier $4,200.00 $0.00 0.00% $4,200.00 $0.00 F/D Equipment Trsf Out $100,000.00 $0.00 0.00% $100,000.00 $0.00 Total FIRE DEPARTMENT $2,152,702.00 $681,179.74 31.64% $1,471,522.26 $167,393.19 AMBULANCE Permanent Salaries $504,025.00 $51,832.63 10.28% $452,192.37 $22,703.15 EMT Pay $65,003.00 $5,229.28 8.04% $59,773.72 $4,323.09 Holiday Pay $50,936.00 $7,481.81 14.69% $43,454.19 $3,582.04 Fair Labor Standard OT $45,614.00 $4,334.53 9.50% $41,279.47 $2,023.13 Overtime Fill-In $20,000.00 $9,753.96 48.77% $10,246.04 $3,121.73 Overtime-Training $12,900.00 $2,239.08 17.36% $10,660.92 $1,229.87 Overtime-Emergency Call $5,000.00 $246.67 4.93% $4,753.33 $104.11 Wellness $1,500.00 $120.00 8.00% $1,380.00 $120.00 FICA/MEDI $52,500.00 $6,052.49 11.53% $46,447.51 $2,642.80 Doctor Service Stipend $2,400.00 $0.00 0.00% $2,400.00 $0.00 Office Supplies $2,000.00 $548.91 27.45% $1,451.09 $0.00 Medical Supplies-Disposab $19,000.00 $5,127.19 26.99% $13,872.81 $1,353.80 Medical Supplies-Oxygen $4,000.00 $428.62 10.72% $3,571.38 $178.97 Medical Equipment Replace $3,500.00 $1,591.14 45.46% $1,908.86 $326.25 Uniforms-Career $6,000.00 $924.93 15.42% $5,075.07 $200.00 Diesel Fuel $7,500.00 $1,940.47 25.87% $5,559.53 $634.73 Training Films and Books $750.00 $0.00 0.00% $750.00 $0.00 Telephone $3,250.00 $215.05 6.62% $3,034.95 $101.44 Billing Postage $3,000.00 $0.00 0.00% $3,000.00 $0.00 Dues&Subscriptions $500.00 $0.00 0.00% $500.00 $0.00 Radio Repair $1,750.00 $0.00 0.00% $1,750.00 $0.00 Vehicle Maintenance $2,500.00 $108.00 4.32% $2,392.00 $0.00 Vehicle Repair $3,000.00 $0.00 0.00% $3,000.00 $0.00 Equipment R&M $1,250.00 $268.18 21.45% $981.82 $268.18 Billing Software/Upgrades $4,000.00 $2,464.57 61.61% $1,535.43 $0.00 Med Equipment Maintenance $1,000.00 $0.00 0.00% $1,000.00 $0.00 Training Programs $5,850.00 $350.00 5.98% $5,500.00 $0.00 Training Equipment $500.00 $0.00 0.00% $500.00 $0.00 To Reserve Fund-Training $10,000.00 $0.00 0.00% $10,000.00 $0.00 EMS Patient Care Discript $16,000.00 $0.00 0.00% $16,000.00 $0.00 Total AMBULANCE $855,228.00 $101,257.51 11.84% $753,970.49 $42,913.29 POLICE DEPARTMENT Police Salaries-Permanent $2,456,961.00 $575,979.35 23.44% $1,880,981.65 $197,624.10 Police Salaries-Other $15,000.00 $944.73 6.30% $14,055.27 $944.73 Leave Time Turn-In $12,000.00 $0.00 0.00% $12,000.00 $0.00 Police Salaries-Overtime $220,000.00 $96,886.51 44.04% $123,113.49 $36,529.23 Holiday Pay $223,539.00 $42,883.98 19.18% $180,655.02 $14,202.28 Automatic Corporal $12,419.00 $1,364.80 10.99% $11,054.20 $474.03 Shift Differential $36,480.00 $1,583.53 4.34% $34,896.47 $1,583.53 Expenditure Report-September,2013 General Fund Year-to-Date %Budget FY 2014 Account Budget Expenditures Expended $(+/-) Paid September Drug Task Force Personnel $45,000.00 $0.00 0.00% $45,000.00 $0.00 Off-Duty Police Salary $22,000.00 $668.75 3.04% $21,331.25 $668.75 Fitness $24,000.00 $0.00 0.00% $24,000.00 $0.00 Reparative Board Grant Ac $100,000.00 $0.00 0.00% $100,000.00 $0.00 Fringe Benefits $0.00 $166.99 100.00% ($166.99) $71.99 FICA/Medicare $225,500.00 $55,523.42 24.62% $169,976.58 $19,761.53 Office Supplies $10,500.00 $3,064.90 29.19% $7,435.10 $484.11 Range Supplies $11,500.00 $7,175.00 62.39% $4,325.00 $7,175.00 Radio Equipment-Supplies $800.00 $0.00 0.00% $800.00 $0.00 Investigative Supplies $8,000.00 $334.28 4.18% $7,665.72 $92.66 Youth Services Supplies $6,000.00 $0.00 0.00% $6,000.00 $0.00 Traffic Unit Supplies $2,000.00 $44.16 2.21% $1,955.84 $0.00 K-9 Supplies $3,000.00 $234.33 7.81% $2,765.67 $164.90 Janitorial Supplies $3,000.00 $680.32 22.68% $2,319.68 $0.00 Uniform Supplies $34,000.00 $8,001.76 23.53% $25,998.24 $3,451.01 Tires $10,200.00 $0.00 0.00% $10,200.00 $0.00 Gas and Oil $77,500.00 $18,777.87 24.23% $58,722.13 $6,301.78 Telephone $27,500.00 $6,487.82 23.59% $21,012.18 $2,047.96 Postage $2,800.00 $42.21 1.51% $2,757.79 $23.09 Dues and Subscriptions $2,774.00 $100.00 3.60% $2,674.00 $0.00 Towing Services $1,000.00 $185.00 18.50% $815.00 $185.00 Crime Prevention Supplies $4,500.00 $1,343.82 29.86% $3,156.18 $0.00 Building Repairs $3,500.00 $0.00 0.00% $3,500.00 $0.00 Building Maintenance $12,000.00 $220.22 1.84% $11,779.78 $33.22 Uniform Cleaning $15,000.00 $2,323.95 15.49% $12,676.05 $1,272.45 Office Equip.Contract $5,000.00 $0.00 0.00% $5,000.00 $0.00 Generator Prevent Maint $700.00 $0.00 0.00% $700.00 $0.00 Radio Equip.Maintenance $10,000.00 $0.00 0.00% $10,000.00 $0.00 Vehicle Repair $40,800.00 $7,395.61 18.13% $33,404.39 $1,776.99 Computer Connections Syst $18,339.00 $0.00 0.00% $18,339.00 $0.00 Equipment Maintenance $3,000.00 $442.20 14.74% $2,557.80 $233.20 Records Management System $10,000.00 $1,570.00 15.70% $8,430.00 $0.00 Consulting Services $6,840.00 $0.00 0.00% $6,840.00 $0.00 Tower Lease $300.00 $0.00 0.00% $300.00 $0.00 Animal Control Contracts $21,000.00 $552.30 2.63% $20,447.70 $397.30 Conferences $6,600.00 $0.00 0.00% $6,600.00 $0.00 In-Service Training $28,380.00 $11,433.66 40.29% $16,946.34 $2,522.16 Recruiting&Testing $2,500.00 $287.50 11.50% $2,212.50 $0.00 Tuition Reimbursement $6,800.00 $0.00 0.00% $6,800.00 $0.00 Electric-Police Dept. $56,000.00 $11,005.84 19.65% $44,994.16 $5,678.37 Heat/Hot Water $13,000.00 $167.62 1.29% $12,832.38 $48.64 Radio Installation Utilit $500.00 $0.00 0.00% $500.00 $0.00 Building Common Area Fees $43,000.00 $12,476.11 29.01% $30,523.89 $0.00 Cleaning/Building Service $34,200.00 $4,976.00 14.55% $29,224.00 $0.00 Vehicles and Equipment $148,000.00 $112,524.70 76.03% $35,475.30 $16,948.70 Office Equipment $6,300.00 $0.00 0.00% $6,300.00 $0.00 Radio Equipment $21,000.00 $0.00 0.00% $21,000.00 $0.00 Taser Replacement $5,800.00 $5,561.62 95.89% $238.38 $0.00 Expenditure Report-September,2013 General Fund Year-to-Date %Budget FY 2014 Account Budget Expenditures Expended $(+/-) Paid September Total POLICE DEPARTMENT $4,116,532.00 $993,410.86 24.13% $3,123,121.14 $320,696.71 OPERATING TRANSFERS OUT To undesignated reserve f $75,000.00 $0.00 0.00% $75,000.00 $0.00 Market St./City Center $978,000.00 $0.00 0.00% $978,000.00 $0.00 To Capital Improvements $335,000.00 $0.00 0.00% $335,000.00 $0.00 Total OPERATING TRANSFERS OU $1,388,000.00 $0.00 0.00% $1,388,000.00 $0.00 Total PUBLIC SAFETY $8,512,462.00 $1,775,848.11 20.86% $6,736,613.89 $531,003.19 STREETS&HIGHWAYS HIGHWAY DEPARTMENT Highway Salaries-Perm. $640,575.00 $154,190.79 24.07% $486,384.21 $52,343.65 Leave Time Turn-In $8,500.00 $0.00 0.00% $8,500.00 $0.00 Highway Salaries-Overtime $30,000.00 $2,618.49 8.73% $27,381.51 $87.63 On-Call Pay $18,700.00 $325.00 1.74% $18,375.00 $325.00 Fringe Benefits $0.00 $342.58 100.00% ($342.58) $321.19 FICA/Medicare $55,000.00 $12,518.46 22.76% $42,481.54 $4,473.73 Drug/Alcohol/Phys.Testing $500.00 $0.00 0.00% $500.00 $0.00 Office Supplies $2,500.00 $1,178.40 47.14% $1,321.60 $52.63 Traffic Light Supplies $25,000.00 $686.37 2.75% $24,313.63 ($215.00) Sign Supplies $6,000.00 $4,614.85 76.91% $1,385.15 $636.90 City Highways Material $21,000.00 $6,723.82 32.02% $14,276.18 $1,951.42 Road Striping $15,000.00 $2,024.20 13.49% $12,975.80 $290.01 Winter Salt $86,000.00 $0.00 0.00% $86,000.00 $0.00 Winter Sand $1,500.00 $0.00 0.00% $1,500.00 $0.00 Winter Liquid Deicer Addi $14,000.00 $0.00 0.00% $14,000.00 $0.00 Building Supplies $2,500.00 $807.26 32.29% $1,692.74 $507.39 Uniforms $13,000.00 $3,231.97 24.86% $9,768.03 $1,397.14 Vehicle Repair Parts $85,000.00 $39,149.52 46.06% $45,850.48 $9,237.84 School Bus Parts $32,500.00 $0.00 0.00% $32,500.00 $0.00 Gasoline $21,000.00 ($490.13) -2.33% $21,490.13 ($9,118.76) Oil $5,000.00 $4,451.11 89.02% $548.89 $1,787.22 Diesel Fuel $68,500.00 ($16,300.30) -23.80% $84,800.30 ($21,568.99) Diesel/Gasoline Non City $130,000.00 $34,758.23 26.74% $95,241.77 $18,772.22 Telephone/Internet $8,800.00 $2,699.55 30.68% $6,100.45 $1,337.57 Building Maintenance $30,000.00 $2,303.38 7.68% $27,696.62 $1,120.62 Generator Prevent Maint $630.00 $0.00 0.00% $630.00 $0.00 Tree Care $8,000.00 $1,410.12 17.63% $6,589.88 $373.47 Equipment Rental/Purchase $3,500.00 $0.00 0.00% $3,500.00 $0.00 Office Equipment Maintnce $3,500.00 $0.00 0.00% $3,500.00 $0.00 Travel&Training $5,400.00 $1,070.58 19.83% $4,329.42 $1,218.79 Utilities-Garage $16,000.00 $3,025.19 18.91% $12,974.81 $1,489.04 Utilities-Garage Heat $15,000.00 $291.58 1.94% $14,708.42 $143.82 Traffic Lights $34,000.00 $6,499.69 19.12% $27,500.31 $3,158.00 Vehicle Replacement $360,000.00 $126,062.84 35.02% $233,937.16 $0.00 Highway Paving $575,000.00 $1,324.07 0.23% $573,675.93 $523.32 Curbs and Sidewalks $15,000.00 $3,207.56 21.38% $11,792.44 $2,017.57 Expenditure Report-September,2013 General Fund Year-to-Date %Budget FY 2014 Account Budget Expenditures Expended $(+/-) Paid September Total HIGHWAY DEPARTMENT $2,356,605.00 $398,725.18 16.92% $1,957,879.82 $72,663.42 Total STREETS&HIGHWAYS $2,356,605.00 $398,725.18 16.92% $1,957,879.82 $72,663.42 CULTURE AND RECREATION RECREATION ADMINISTRATION Rec.Admin.Salaries-Perm. $198,891.00 $53,095.60 26.70% $145,795.40 $16,292.80 Leave Time Turn-In $9,279.00 $0.00 0.00% $9,279.00 $0.00 Taxable Fringe Benefits $603.00 $1,154.00 191.38% ($551.00) $320.00 FICA/Medicare $16,000.00 $4,239.67 26.50% $11,760.33 $1,360.73 Office Supplies $2,900.00 $949.01 32.72% $1,950.99 $458.96 Telephone $875.00 $102.53 11.72% $772.47 $34.88 Postage $600.00 $0.00 0.00% $600.00 $0.00 Dues and Subscriptions $650.00 $360.00 55.38% $290.00 $0.00 Scholarships $1,000.00 $0.00 0.00% $1,000.00 $0.00 Printing $3,600.00 $2,186.00 60.72% $1,414.00 $2,186.00 Software/Printer Contract $3,900.00 $0.00 0.00% $3,900.00 $0.00 Travel&Training $3,400.00 $1,073.10 31.56% $2,326.90 $370.00 Total RECREATION ADMINISTRA1 $241,698.00 $63,159.91 26.13% $178,538.09 $21,023.37 PROGRAMS Salaries-Programs $9,900.00 $338.13 3.42% $9,561.87 $338.13 FICA/Medicare $757.00 $49.92 6.59% $707.08 $49.92 General Supplies $3,000.00 $0.00 0.00% $3,000.00 $0.00 Advertising $2,200.00 $0.00 0.00% $2,200.00 $0.00 School Wage Reimbursement $1,000.00 $0.00 0.00% $1,000.00 $0.00 Total PROGRAMS $16,857.00 $388.05 2.30% $16,468.95 $388.05 RED ROCKS PARK Red Rocks Park Salaries $10,400.00 $0.00 0.00% $10,400.00 $0.00 FICA/Medicare $800.00 $0.00 0.00% $800.00 $0.00 General Supplies $3,500.00 $129.80 3.71% $3,370.20 $111.94 Printing $400.00 $0.00 0.00% $400.00 $0.00 Utilities $700.00 $82.34 11.76% $617.66 $37.83 Total RED ROCKS PARK $15,800.00 $212.14 1.34% $15,587.86 $149.77 FACILITIES Park Salaries $3,900.00 $703.50 18.04% $3,196.50 $703.50 FICA/Medicare $298.00 $99.64 33.44% $198.36 $99.64 Supplies $5,500.00 $137.80 2.51% $5,362.20 $0.00 Fuel-Gas $2,700.00 $156.20 5.79% $2,543.80 $76.94 Recreation Path Committee $500.00 $0.00 0.00% $500.00 $0.00 Electric-Jaycee Park $1,400.00 $327.61 23.40% $1,072.39 $168.86 Electric-Dorset Park $3,200.00 $412.20 12.88% $2,787.80 $180.75 Electric-Overlook Park $500.00 $64.66 12.93% $435.34 $26.53 Expenditure Report-September,2013 General Fund Year-to-Date %Budget FY 2014 Account Budget Expenditures Expended $(+/-) Paid September Electric-Tennis Courts $650.00 $100.69 15.49% $549.31 $68.00 Facilities Improvements $32,500.00 $25,000.00 76.92% $7,500.00 $0.00 Capital Items $96,000.00 $43,000.00 44.79% $53,000.00 $0.00 Total FACILITIES $147,148.00 $70,002.30 47.57% $77,145.70 $1,324.22 LEISURE ARTS Playground Director $2,000.00 $2,000.00 100.00% $0.00 $0.00 Arts&Crafts Instructors $1,000.00 $0.00 0.00% $1,000.00 $0.00 Adult Programs Supplies/I $3,000.00 $0.00 0.00% $3,000.00 $0.00 FICA/Medicare $459.00 $130.00 28.32% $329.00 $0.00 Kids Playground Supplies $500.00 $0.00 0.00% $500.00 $0.00 Kids Arts&Crafts Materi $400.00 $0.00 0.00% $400.00 $0.00 Senior Club Contract $3,800.00 $0.00 0.00% $3,800.00 $0.00 Reimbursement-Bus Drivers $1,000.00 $0.00 0.00% $1,000.00 $0.00 Artists-Contracts $400.00 $0.00 0.00% $400.00 $0.00 Chorus Directors $3,600.00 $0.00 0.00% $3,600.00 $0.00 Total LEISURE ARTS $16,159.00 $2,130.00 13.18% $14,029.00 $0.00 SPECIAL ACTIVITIES Adult Programs $32,000.00 $2,835.55 8.86% $29,164.45 $2,308.00 Jazzercise of Shelburne $4,200.00 $0.00 0.00% $4,200.00 $0.00 Special Events $5,500.00 $0.00 0.00% $5,500.00 $0.00 Swim Lessons-Sport/Fit Ed $7,700.00 $0.00 0.00% $7,700.00 $0.00 Youth Programs $21,000.00 $4,849.79 23.09% $16,150.21 $918.04 Great Escape Tickets $15,000.00 $12,452.00 83.01% $2,548.00 $3,197.00 Afternoon Skiing-Middle S $6,000.00 $0.00 0.00% $6,000.00 $0.00 Afternoon Skiing-Orchard $6,200.00 $0.00 0.00% $6,200.00 $0.00 Spec.Activities Salaries $7,000.00 $5,223.50 74.62% $1,776.50 $1,300.00 FICA/Medicare $536.00 $402.36 75.07% $133.64 $99.46 Supplies $7,500.00 $317.10 4.23% $7,182.90 $0.00 Track Meet(VRPA) $0.00 $2,264.37 100.00% ($2,264.37) $134.86 Telephone $1,500.00 $472.49 31.50% $1,027.51 $208.23 Total SPECIAL ACTIVITIES $114,136.00 $28,817.16 25.25% $85,318.84 $8,165.59 COMMUNITY LIBRARY Library Salaries $271,909.00 $55,114.60 20.27% $216,794.40 $22,002.16 FICA/Medicare $21,500.00 $4,540.64 21.12% $16,959.36 $1,967.18 Library Supplies $5,500.00 $1,961.13 35.66% $3,538.87 $797.60 Books-Adult $13,686.00 $3,966.76 28.98% $9,719.24 $1,356.65 Books-Children $7,550.00 $1,362.39 18.04% $6,187.61 $1,290.70 DVDs/CDs-Adult $4,500.00 $371.60 8.26% $4,128.40 $35.73 DVDs/CDs-Children $1,800.00 $14.89 0.83% $1,785.11 $0.00 Program Supplies-Arts/Cra $1,450.00 $0.00 0.00% $1,450.00 $0.00 Blanchette Expenditures $10,000.00 $1,593.98 15.94% $8,406.02 $303.77 Blanchette/Subscriptions- $6,000.00 $0.00 0.00% $6,000.00 $0.00 Bookmobile Maintenance $1,000.00 $0.00 0.00% $1,000.00 $0.00 Expenditure Report-September,2013 General Fund Year-to-Date %Budget FY 2014 Account Budget Expenditures Expended $(+/-) Paid September Postage $1,779.00 $44.02 2.47% $1,734.98 $44.02 Dues and Subscriptions $400.00 $0.00 0.00% $400.00 $0.00 Online&Print Subscripti $3,000.00 $0.00 0.00% $3,000.00 $0.00 School Use $56,287.00 $0.00 0.00% $56,287.00 $0.00 Community Programs $5,265.00 $600.00 11.40% $4,665.00 $300.00 Bookmobile $1,500.00 $0.00 0.00% $1,500.00 $0.00 Computer Operations $0.00 $41.00 100.00% ($41.00) $0.00 Computer Operations $3,092.00 $0.00 0.00% $3,092.00 $0.00 Travel&Training $2,500.00 $0.00 0.00% $2,500.00 $0.00 Furniture $4,400.00 $493.48 11.22% $3,906.52 $493.48 Computer Improvements $7,560.00 $0.00 0.00% $7,560.00 $0.00 C/L Photocopier Lease Pri $1,967.00 $499.81 25.41% $1,467.19 $163.87 Total COMMUNITY LIBRARY $432,645.00 $70,604.30 16.32% $362,040.70 $28,755.16 CAPITAL/PARK MAINTENANCE Park Maint.Salaries-Perm. $150,381.00 $36,226.32 24.09% $114,154.68 $12,126.93 Leave Time Turn-In $1,000.00 $0.00 0.00% $1,000.00 $0.00 Park Maint.Sal.-Overtime $8,000.00 $118.14 1.48% $7,881.86 $0.00 Parks On Call $1,000.00 $0.00 0.00% $1,000.00 $0.00 FICA/Medicare $12,750.00 $2,933.26 23.01% $9,816.74 $978.77 Park Supplies $12,000.00 $1,724.77 14.37% $10,275.23 $218.17 Cemetery Supplies $300.00 $0.00 0.00% $300.00 $0.00 Recreation Path Supplies $1,500.00 $0.00 0.00% $1,500.00 $0.00 Recreation Path Imprvmnts $7,500.00 $31.68 0.42% $7,468.32 $0.00 Homestead at Wheeler Park $5,000.00 $0.00 0.00% $5,000.00 $0.00 Total CAPITAL/PARK MAINTENAI' $199,431.00 $41,034.17 20.58% $158,396.83 $13,323.87 Total CULTURE AND RECREATIOP $1,183,874.00 $276,348.03 23.34% $907,525.97 $73,130.03 OTHER ENTITIES OTHER OPERATING ENTITIES County Court $123,700.00 $62,110.17 50.21% $61,589.83 $0.00 Winooski Valley Park $54,000.00 $0.00 0.00% $54,000.00 $0.00 C.C.T.A. $429,347.00 $143,116.00 33.33% $286,231.00 $143,116.00 Regional Planning $18,325.00 $18,322.00 99.98% $3.00 $0.00 Metropolitan Planning $17,153.00 $17,153.00 100.00% $0.00 $0.00 Total OTHER OPERATING ENTITIE $642,525.00 $240,701.17 37.46% $401,823.83 $143,116.00 Total OTHER ENTITIES $642,525.00 $240,701.17 37.46% $401,823.83 $143,116.00 CURRENT PRINCIPAL,BONDS Public Works Facility $98,568.00 $0.00 0.00% $98,568.00 $0.00 Kennedy Dr Reconstrction $22,440.00 $0.00 0.00% $22,440.00 $0.00 Lime Kiln Bridge $22,440.00 $0.00 0.00% $22,440.00 $0.00 PENSION LIABILITY-PRINCIP $262,974.00 $0.00 0.00% $262,974.00 $0.00 F/D Building Improvements $30,090.00 $0.00 0.00% $30,090.00 $0.00 Expenditure Report-September,2013 General Fund Year-to-Date %Budget FY 2014 Account Budget Expenditures Expended $(+/-) Paid September Emergency Center $130,000.00 $0.00 0.00% $130,000.00 $0.00 Police Headquarters $360,000.00 $0.00 0.00% $360,000.00 $0.00 Parkland/Brand Farm $40,000.00 $0.00 0.00% $40,000.00 $0.00 Total CURRENT PRINCIPAL,BONE $966,512.00 $0.00 0.00% $966,512.00 $0.00 CURRENT INTEREST,BONDS Public Works Facility $40,670.00 $0.00 0.00% $40,670.00 $0.00 Kennedy Dr Recnstrction $11,955.00 $0.00 0.00% $11,955.00 $0.00 Lime Kiln Bridge $11,955.00 $0.00 0.00% $11,955.00 $0.00 PENSION LIABILITY-INTERES $397,975.00 $0.00 0.00% $397,975.00 $0.00 Sewer Fund Note $13,000.00 $0.00 0.00% $13,000.00 $0.00 F/D Building Improvements $16,030.00 $0.00 0.00% $16,030.00 $0.00 Emergency Center $2,405.00 $0.00 0.00% $2,405.00 $0.00 Police Headquarters $256,644.00 $0.00 0.00% $256,644.00 $0.00 Parkland/Brand Farm $1,134.00 $0.00 0.00% $1,134.00 $0.00 Total CURRENT INTEREST,BOND! $751,768.00 $0.00 0.00% $751,768.00 $0.00 Total GENERAL FUND $21,569,305.00 $4,068,319.11 18.86% $17,500,985.89 $1,459,627.60 Total All Funds $21,569,305.00 $4,068,319.11 18.86% $17,500,985.89 $1,459,627.60 Expenditure Report-September,2013 Sewer Fund Year-to-Date % Budget FY 2014 Account Budget Expenditures Expended $(+/-) 'aid September W/POLLUTION CONTROL EXPS. Salaries-Permanent $369,000.00 $89,978.70 24.38% $279,021.30 $29,143.77 Payment to Highway-wages $257,434.00 $257,814.76 100.15% ($380.76) $257,814.76 Leave Time Turn-In $5,000.00 $0.00 0.00% $5,000.00 $0.00 Salaries-Overtime $45,000.00 $8,102.49 18.01% $36,897.51 $2,490.56 Payment to Sick Bank Fund $4,000.00 $0.00 0.00% $4,000.00 $0.00 Payroll Svc&Testing to $700.00 $0.00 0.00% $700.00 $0.00 PAFO Certification $9,000.00 $0.00 0.00% $9,000.00 $0.00 Sick Bank Payouts $13,500.00 $0.00 0.00% $13,500.00 $0.00 Fringe Benefits $600.00 $300.00 50.00% $300.00 $0.00 FICA/Medicare $33,750.00 $7,365.12 21.82% $26,384.88 $2,390.36 Payment to Highway-FICA/M $21,070.00 $21,070.00 100.00% $0.00 $21,070.00 Nontaxable Fringe Ben. $300.00 $0.00 0.00% $300.00 $0.00 Vision Plan $800.00 $0.00 0.00% $800.00 $0.00 Disability Income $1,600.00 $287.49 17.97% $1,312.51 $95.83 Long Term Disability Insu $2,000.00 $499.83 24.99% $1,500.17 $166.61 Group Health Insurance $82,500.00 $17,425.50 21.12% $65,074.50 $4,970.68 Benefit Reimbursed to Hig $70,431.00 $70,431.00 100.00% $0.00 $70,431.00 Group Life Insurance $1,300.00 $286.65 22.05% $1,013.35 $95.55 Group Dental Insurance $7,000.00 $1,832.99 26.19% $5,167.01 $587.49 Pension $65,000.00 $0.00 0.00% $65,000.00 $0.00 ICMA Match $7,850.00 $931.44 11.87% $6,918.56 $310.48 Pension Payment to Highwa $81,640.00 $81,640.00 100.00% $0.00 $81,640.00 Pension Note Payment $38,675.00 $0.00 0.00% $38,675.00 $0.00 Office Supplies $2,000.00 $212.85 10.64% $1,787.15 $0.00 Plant Supplies-lights $60,000.00 $27,200.96 45.33% $32,799.04 $19,357.75 Ferrous Chloride $2,000.00 $0.00 0.00% $2,000.00 $0.00 Polymer $76,000.00 $15,600.71 20.53% $60,399.29 $7,800.75 Sewer Line Maint/Supplies $15,000.00 $561.99 3.75% $14,438.01 $6.33 Pumping Station Supplies $25,000.00 $2,831.25 11.33% $22,168.75 $0.00 Laboratory Supplies $10,000.00 $3,897.90 38.98% $6,102.10 $527.01 Paint and Hardware $100.00 $0.00 0.00% $100.00 $0.00 Caustic Soda and Lime $36,000.00 $11,010.32 30.58% $24,989.68 $5,434.17 Alum $18,000.00 $6,248.24 34.71% $11,751.76 $3,329.96 Water-Airport-B/B-Pump $2,000.00 $1,232.57 61.63% $767.43 $1,232.57 Generator Preventive Main $3,000.00 $0.00 0.00% $3,000.00 $0.00 Clothing Supplies $2,500.00 $527.97 21.12% $1,972.03 $292.98 Truck Parts $8,000.00 $1,483.77 18.55% $6,516.23 $1,198.10 Gas-Diesel Fuel-Oil $20,000.00 $3,881.56 19.41% $16,118.44 $1,347.11 Fuel-Airport Parkway $40,000.00 $3,422.50 8.56% $36,577.50 $2,119.05 Fuel-Bartlett Bay $6,000.00 $76.61 1.28% $5,923.39 $38.20 Telephone and Alarms $5,700.00 $1,221.88 21.44% $4,478.12 $758.68 Postage $100.00 $30.00 30.00% $70.00 $0.00 Memberships/Dues $300.00 $0.00 0.00% $300.00 $0.00 Discharge Permits $7,500.00 $0.00 0.00% $7,500.00 $0.00 Workers Comp Insurance $16,000.00 $6,889.63 43.06% $9,110.37 $3,650.08 Property Insurance $46,700.00 $21,776.85 46.63% $24,923.15 $10,653.68 Unemployment Insurance $2,000.00 $948.00 47.40% $1,052.00 $474.00 Expenditure Report-September,2013 Sewer Fund Year-to-Date %Budget FY 2014 Account Budget Expenditures Expended $(+/-) 'aid September Safety $10,000.00 $1,400.00 14.00% $8,600.00 $0.00 Billing Payment to CWD $33,880.00 $0.00 0.00% $33,880.00 $0.00 Soil/Sludge Management $150,000.00 $13,415.16 8.94% $136,584.84 $11,630.96 Discharge Water Testing $3,000.00 $100.00 3.33% $2,900.00 $100.00 Landfill Fees $5,000.00 $493.50 9.87% $4,506.50 $0.00 To GF-Audit/Actuary $5,315.00 $6,214.00 116.91% ($899.00) $6,214.00 Auditing $6,214.00 $0.00 0.00% $6,214.00 $0.00 Engineering/Consulting $7,500.00 $220.00 2.93% $7,280.00 $220.00 Landfill Engineering $10,000.00 $430.00 4.30% $9,570.00 $430.00 PMT TO STORMWATER-GIS $4,000.00 $0.00 0.00% $4,000.00 $0.00 Office Equipment Contract $1,000.00 $0.00 0.00% $1,000.00 $0.00 Wireless Communication $1,000.00 $149.97 15.00% $850.03 $99.98 Administrative Services $142,771.00 $143,800.00 100.72% ($1,029.00) $143,800.00 Burlington Sewer Lines $208,532.00 $51,287.46 24.59% $157,244.54 $0.00 Travel&Training $3,000.00 $220.00 7.33% $2,780.00 $0.00 Utilities-Pumping Station $65,000.00 $10,210.83 15.71% $54,789.17 $3,860.05 Utilities--L/Fill Station $4,500.00 $2,116.08 47.02% $2,383.92 $734.71 Electric-Airport Parkway $200,000.00 $45,954.86 22.98% $154,045.14 $14,261.71 Electric-Bartlett Bay $120,000.00 $19,273.44 16.06% $100,726.56 $9,380.19 Replacement-Vehicles $41,000.00 $26,872.00 65.54% $14,128.00 $0.00 Building Improvements $5,000.00 $2,870.08 57.40% $2,129.92 $659.41 Pumps Replacements $50,000.00 $0.00 0.00% $50,000.00 $0.00 Pump Repairs $50,000.00 $4,384.09 8.77% $45,615.91 $4,384.09 Bartlett Bay Upgrades $0.00 $64,125.61 100.00% ($64,125.61) $64,125.61 Loan for Airport Parkway $1,272,060.00 $0.00 0.00% $1,272,060.00 $0.00 Bartlett Bay Bond Replace $245,000.00 $0.00 0.00% $245,000.00 $0.00 Scope BTV/SB Sewer $15,000.00 $4,641.51 30.94% $10,358.49 $2,257.50 Total W/POLLUTION CONTROL E) $4,180,822.00 $1,065,200.12 25.48% $3,115,621.88 $791,585.72 Expenditure Report-September,2013 Stormwater Fund Year-to-Date % Budget FY 2014 Account Budget Expenditures Expended $(+/-) 'aid September S/WATER UTILITIES EXPS Salaries-Permanent $211,750.00 $52,719.73 24.90% $159,030.27 $17,416.03 Leave Time Turn-In $3,000.00 $0.00 0.00% $3,000.00 $0.00 Salaries-Overtime $11,000.00 $1,461.61 13.29% $9,538.39 $86.62 Payment to Sick Bank Fund $5,555.00 $0.00 0.00% $5,555.00 $0.00 Payroll Svc&Testing to $480.00 $0.00 0.00% $480.00 $0.00 GIS Employee-PT $25,000.00 $0.00 0.00% $25,000.00 $0.00 Fringe Benefits $200.00 $0.00 0.00% $200.00 $0.00 FICA/Medicare $17,200.00 $4,431.12 25.76% $12,768.88 $1,439.13 Nontaxable Fringe Benefit $600.00 $0.00 0.00% $600.00 $0.00 Vision Plan $500.00 $0.00 0.00% $500.00 $0.00 Disability Income Insuran $1,000.00 $234.48 23.45% $765.52 $78.16 Group Health Insurance $43,500.00 $8,937.73 20.55% $34,562.27 $3,013.86 Reimburse to Highway Bene $9,125.00 $9,125.00 100.00% $0.00 $9,125.00 Health Insurance FICA $500.00 $0.00 0.00% $500.00 $0.00 Group Life Insurance $800.00 $242.55 30.32% $557.45 $80.85 Group Dental Insurance $4,200.00 $904.80 21.54% $3,295.20 $301.60 Pension $22,000.00 $0.00 0.00% $22,000.00 $0.00 ICMA Match $8,600.00 $1,639.94 19.07% $6,960.06 $560.39 Pension Note Payment $26,510.00 $0.00 0.00% $26,510.00 $0.00 Office Supplies $3,000.00 $562.09 18.74% $2,437.91 ($31.99) Small Equipment/Tools $4,000.00 $350.00 8.75% $3,650.00 $0.00 Uniforms/Supplies $3,885.00 $236.60 6.09% $3,648.40 $58.82 Gasoline $4,500.00 $634.94 14.11% $3,865.06 $226.86 Oil $350.00 $14.28 4.08% $335.72 $0.00 Diesel Fuel $8,500.00 $2,237.49 26.32% $6,262.51 $989.71 Permit Requirement-Educat $7,800.00 $6,800.00 87.18% $1,000.00 $0.00 Telephone $2,850.00 $1,187.70 41.67% $1,662.30 $1,026.69 Postage $300.00 $0.00 0.00% $300.00 $0.00 Membership/Dues $500.00 $0.00 0.00% $500.00 $0.00 Discharge Permits Renewal $4,770.00 $381.94 8.01% $4,388.06 $0.00 Workers Comp Insurance $5,386.00 $5,138.01 95.40% $247.99 $1,228.71 Property Insurance $17,990.00 $5,387.51 29.95% $12,602.49 $4,104.07 Unemployment Insurance $2,000.00 $948.00 47.40% $1,052.00 $474.00 GIS-Fees/Software $8,000.00 $0.00 0.00% $8,000.00 $0.00 Sediment&Depris Disposa $750.00 $0.00 0.00% $750.00 $0.00 Water Quality Monitoring $30,000.00 $2,175.75 7.25% $27,824.25 $2,175.75 Building/Grounds Maint $1,500.00 $0.00 0.00% $1,500.00 $0.00 Vehicle Maintenance $8,500.00 $1,732.12 20.38% $6,767.88 $366.02 Storm System Maint Materi $65,000.00 $7,742.68 11.91% $57,257.32 $4,600.83 Printing $100.00 $102.00 102.00% ($2.00) $0.00 Legal Services $15,000.00 $317.50 2.12% $14,682.50 $317.50 To GF-Audit and Actuary $3,555.00 $3,555.00 100.00% $0.00 $3,555.00 Engineering-Watershed $28,000.00 $0.00 0.00% $28,000.00 $0.00 Engineering-Nghbrhd Asst $22,000.00 $10,117.44 45.99% $11,882.56 $10,117.44 Billing Payment CWD $33,800.00 $0.00 0.00% $33,800.00 $0.00 Expenditure Report-September,2013 Stormwater Fund Year-to-Date % Budget FY 2014 Account Budget Expenditures Expended $(+/-) 'aid September IT/Computer Support $13,300.00 $1,800.00 13.53% $11,500.00 $0.00 Office Equipment Maintena $1,000.00 $0.00 0.00% $1,000.00 $0.00 Equipment Rental $2,000.00 $1,134.01 56.70% $865.99 $0.00 Administrative Services $128,549.00 $128,549.00 100.00% $0.00 $128,549.00 Conference/Training Expen $3,000.00 $31.05 1.04% $2,968.95 $31.05 S/W Bldg Utilities $3,500.00 $359.81 10.28% $3,140.19 $176.88 Stormwater Pumps Electric $480.00 $66.89 13.94% $413.11 $29.80 Vehicles/Equipment $200,000.00 $0.00 0.00% $200,000.00 $0.00 Office Furniture/Equipmen $1,000.00 $0.00 0.00% $1,000.00 $0.00 Project Notes Princ/Inter $103,420.00 $0.00 0.00% $103,420.00 $0.00 Flow Restoration Plan Ana $256,000.00 $1,425.00 0.56% $254,575.00 $0.00 Reimbursement to Highway $16,341.00 $16,341.00 100.00% $0.00 $16,341.00 Total S/WATER UTILITIES EXPS $1,402,146.00 $279,024.77 19.90% $1,123,121.23 $206,438.78 STORMWATER PROJECTS Stormwater Capital Projec $531,000.00 $146,278.13 27.55% $384,721.87 $52,668.50 Total S/WATER PROJECTS $531,000.00 $146,278.13 27.55% $384,721.87 $52,668.50 Total STORM WATER UTILITIES $1,933,146.00 $425,302.90 22.00% $1,507,843.10 $259,107.28 Revenue Report-September,2013 General Fund Estimated Received %Budget FY 2014 MTD Account Revenue To Date Received $(+/-) teceived-September TAX REVENUE Tax,Current Budget $11,875,719.00 ($5,088,078.67) 42.84% $6,787,640.33 ($134,962.78) VT Payment in Lieu of Tax $33,500.00 ($2,198.00) 6.56% $31,302.00 $0.00 Taxes,Reappraisal/ACT 60 $71,000.00 $0.00 0.00% $71,000.00 $0.00 Total TAX REVENUE $11,980,219.00 ($5,090,276.67) 42.49% $6,889,942.33 ($134,962.78) LOCAL OPTION TAXES Local Option Tax-Sales $2,650,000.00 ($276,378.65) 10.43% $2,373,621.35 $0.00 Local Option Tax-Rooms/Me $187,342.00 ($101,906.91) 54.40% $85,435.09 $0.00 Rooms/Meals-Fire Vehicl $352,658.00 $0.00 0.00% $352,658.00 $0.00 Rooms/Meals-P/D Hdqtrs $360,000.00 $0.00 0.00% $360,000.00 $0.00 Total LOCAL OPTION TAXES $3,550,000.00 ($378,285.56) 10.66% $3,171,714.44 $0.00 Total TAX REVENUE $15,530,219.00 ($5,468,562.23) 35.21% $10,061,656.77 ($134,962.78) INTEREST/PENALTY ON TAX Penalty,Current&Prior $108,000.00 ($37,551.66) 34.77% $70,448.34 $1,167.67 Interest,Current&Prior $35,000.00 ($9,399.11) 26.85% $25,600.89 ($2,253.71) Abatements/Write-offs $0.00 $126.62 100.00% $126.62 $124.73 Attorney Fees $2,500.00 ($907.42) 36.30% $1,592.58 ($907.42) Fee to Collect State Educ $76,000.00 $0.00 0.00% $76,000.00 $0.00 Current Use $15,000.00 $0.00 0.00% $15,000.00 $0.00 Total INTEREST/PENALTY ON TA) $236,500.00 ($47,731.57) 20.18% $188,768.43 ($1,868.73) CITY MANAGER Administrative Services-W $44,665.00 ($44,665.00) 100.00% $0.00 ($44,665.00) Administrative Services-S $128,549.00 ($128,549.00) 100.00% $0.00 ($128,549.00) Administrative Services-W $143,800.00 ($143,800.00) 100.00% $0.00 ($143,800.00) From Sewer-Audit&Actuar $6,214.00 ($6,214.00) 100.00% $0.00 ($6,214.00) From SW-Audit&Actuary $3,555.00 ($3,555.00) 100.00% $0.00 ($3,555.00) COBRA Repayment $10,000.00 $0.00 0.00% $10,000.00 $0.00 Pension Liab Note-WPC $38,675.00 $0.00 0.00% $38,675.00 $0.00 Pension Liab Note-SW $26,510.00 $0.00 0.00% $26,510.00 $0.00 From Water-Audit $2,100.00 $0.00 0.00% $2,100.00 $0.00 DPSA Insurance Reimb. $5,000.00 $0.00 0.00% $5,000.00 $0.00 Admin Svc Fee Fund 240 $31,424.00 ($31,424.00) 100.00% $0.00 ($31,424.00) From WPC-Payroll,Testing $700.00 $0.00 0.00% $700.00 $0.00 From SW-Payroll,Testing $480.00 $0.00 0.00% $480.00 $0.00 Adminstrative Services-CJ $5,000.00 $0.00 0.00% $5,000.00 $0.00 Insurance/Leadership $0.00 ($4,783.43) 100.00% ($4,783.43) $0.00 Miscellaneous $4,000.00 ($997.50) 24.94% $3,002.50 $0.00 Applied Surplus-Gen.Fund $400,000.00 $0.00 0.00% $400,000.00 $0.00 Transfer In-Due To/Due From $686,243.00 $0.00 0.00% $686,243.00 $0.00 Total CITY MANAGER $1,536,915.00 ($363,987.93) 23.68% $1,172,927.07 ($358,207.00) CITY CLERK Returned Check Fees $50.00 $0.00 0.00% $50.00 $0.00 Revenue Report-September,2013 General Fund Estimated Received %Budget FY 2014 MTD Account Revenue To Date Received $(+/-) teceived-September Recording Fees $150,000.00 ($40,476.00) 26.98% $109,524.00 ($10,745.00) Photocopy Fees $22,000.00 ($8,354.00) 37.97% $13,646.00 ($2,456.50) Photocopies-Vital Records $5,500.00 ($1,620.00) 29.45% $3,880.00 ($558.00) Pet Licenses $35,000.00 ($888.00) 2.54% $34,112.00 ($230.00) Pet Control Fees $4,000.00 ($848.00) 21.20% $3,152.00 ($275.00) Beverage/Cabaret License $6,000.00 $0.00 0.00% $6,000.00 $0.00 Entertainment Permits $100.00 ($125.00) 125.00% ($25.00) ($50.00) Fish&Game Licenses $0.00 ($13.50) 100.00% ($13.50) ($1.50) Marriage Licenses $1,500.00 ($680.00) 45.33% $820.00 ($180.00) Green Mountain Passports $200.00 ($160.00) 80.00% $40.00 ($34.00) Motor Vehicle Renewals $1,500.00 ($255.00) 17.00% $1,245.00 ($108.00) School Reimburse-Election $1,000.00 $0.00 0.00% $1,000.00 $0.00 Interest on Investments $80,000.00 ($7,271.53) 9.09% $72,728.47 ($2,466.63) Credit Card Cash Back $1,000.00 $0.00 0.00% $1,000.00 $0.00 Total CITY CLERK $307,850.00 ($60,691.03) 19.71% $247,158.97 ($17,104.63) PLANNING Building&Sign Permits $190,000.00 ($73,201.27) 38.53% $116,798.73 ($11,371.29) Bianchi Ruling $6,000.00 ($2,574.00) 42.90% $3,426.00 ($972.00) Zoning and Planning $60,000.00 ($13,735.11) 22.89% $46,264.89 ($4,516.06) Sewer Inspection Fees $0.00 ($650.00) 100.00% ($650.00) ($250.00) Peddlers'Permits $1,000.00 ($80.00) 8.00% $920.00 $0.00 Legal Permit Review $3,000.00 $0.00 0.00% $3,000.00 $0.00 Market Street Grant $15,000.00 $0.00 0.00% $15,000.00 $0.00 MPG 11 Grant Revenue $15,000.00 $0.00 0.00% $15,000.00 $0.00 Independent Techincal Rev $10,500.00 $0.00 0.00% $10,500.00 $0.00 Zoning Violations $2,500.00 $0.00 0.00% $2,500.00 $0.00 Total PLANNING $303,000.00 ($90,240.38) 29.78% $212,759.62 ($17,109.35) FIRE DEPARTMENT Engine Trade In $2,000.00 $0.00 0.00% $2,000.00 $0.00 Outside Employment $4,000.00 $0.00 0.00% $4,000.00 $0.00 Misc.Revenue-Fire Dept. $4,000.00 $0.00 0.00% $4,000.00 $0.00 Fire Inspection Revenue $200,000.00 ($45,746.87) 22.87% $154,253.13 ($24,896.07) Fire Impact Fees-Fund Tru $50,000.00 $0.00 0.00% $50,000.00 $0.00 Total FIRE DEPARTMENT $260,000.00 ($45,746.87) 17.59% $214,253.13 ($24,896.07) AMBULANCE Tax Revenues $155,000.00 ($155,000.00) 100.00% $0.00 ($155,000.00) Ambulance Service Billing $525,000.00 ($121,927.78) 23.22% $403,072.22 ($39,727.57) Williston Billing $18,000.00 ($5,351.59) 29.73% $12,648.41 ($2,605.55) Grand Isle Billing $6,000.00 ($2,107.22) 35.12% $3,892.78 ($258.73) Total AMBULANCE $704,000.00 ($284,386.59) 40.40% $419,613.41 ($197,591.85) POLICE DEPARTMENT Vermont District Court $110,000.00 ($6,686.50) 6.08% $103,313.50 $1,657.81 Traffic Safety Grant $15,000.00 $0.00 0.00% $15,000.00 $0.00 Revenue Report-September,2013 General Fund Estimated Received %Budget FY 2014 MTD Account Revenue To Date Received $(+/-) teceived-September Sale of Cruisers/Bequest $4,000.00 $0.00 0.00% $4,000.00 $0.00 Police Reports $7,500.00 ($1,612.00) 21.49% $5,888.00 ($250.00) I.C.A.C. $0.00 ($422.40) 100.00% ($422.40) $1,023.35 Drug Task Force Grant $78,000.00 $0.00 0.00% $78,000.00 $0.00 Asset Forfeiture for Trai $8,380.00 $0.00 0.00% $8,380.00 $0.00 Parking Tickets $300.00 ($105.00) 35.00% $195.00 ($30.00) Alarm Registrations $11,000.00 ($915.00) 8.32% $10,085.00 $90.00 Alarm Fines $4,500.00 ($520.00) 11.56% $3,980.00 $60.00 Off Duty Police $30,000.00 ($4,884.33) 16.28% $25,115.67 $2,252.67 Bullet Proof Vest Grant $3,600.00 $0.00 0.00% $3,600.00 $0.00 Reparative Board Grant $100,000.00 $0.00 0.00% $100,000.00 $0.00 Police Impact Fees $75,000.00 $0.00 0.00% $75,000.00 $0.00 Miscellaneous-Police $0.00 ($3,370.77) 100.00% ($3,370.77) ($2,314.77) Total POLICE DEPARTMENT $447,280.00 ($18,516.00) 4.14% $428,764.00 $2,489.06 HIGHWAY DEPARTMENT Road Opening Permits $132,400.00 ($22,286.00) 16.83% $110,114.00 ($11,188.50) Overweight truck permits $1,200.00 ($80.00) 6.67% $1,120.00 ($15.00) Highway State Aid $212,000.00 $0.00 0.00% $212,000.00 $0.00 Fuel Pump Surcharge $1,000.00 ($1,038.65) 103.87% ($38.65) ($555.92) HazMat Facility Lease $18,000.00 $0.00 0.00% $18,000.00 $0.00 School Bus Parts Reimbure $32,500.00 ($12,600.93) 38.77% $19,899.07 ($1,753.47) School gas/diesel reimbur $130,000.00 ($25,624.53) 19.71% $104,375.47 ($15,434.28) School vehicle repair pay $17,700.00 $0.00 0.00% $17,700.00 $0.00 Salary Reimbursement-WPC $257,434.00 ($257,434.00) 100.00% $0.00 ($257,434.00) FICA Reimbursement-WPC $21,070.00 ($21,070.00) 100.00% $0.00 ($21,070.00) Pension Reimbursement-WPC $81,640.00 ($81,640.00) 100.00% $0.00 ($81,640.00) Benefits Reimbursement-WP $70,431.00 ($70,431.00) 100.00% $0.00 ($70,431.00) Salary Reimbursement-SW $16,341.00 $0.00 0.00% $16,341.00 $0.00 Benefits Reimbursement-SW $9,125.00 ($25,466.00) 279.08% ($16,341.00) ($25,466.00) Reimburse from Fund 265 $8,000.00 ($8,000.00) 100.00% $0.00 ($8,000.00) Vehicle Trade In $12,500.00 ($1,000.00) 8.00% $11,500.00 $0.00 Sewer Inspection Fee $500.00 $0.00 0.00% $500.00 $0.00 Hgwy Misc Fuel $4,000.00 ($8,401.65) 210.04% ($4,401.65) ($3,088.62) Total HIGHWAY DEPARTMENT $1,025,841.00 ($535,072.76) 52.16% $490,768.24 ($496,076.79) RECREATION RED ROCKS PARK Red Rocks Gate Receipts $5,200.00 ($3,840.00) 73.85% $1,360.00 $0.00 Total RED ROCKS PARK $5,200.00 ($3,840.00) 73.85% $1,360.00 $0.00 FACILITIES J/C Park Rentals $450.00 ($370.00) 82.22% $80.00 ($90.00) Total FACILITIES $450.00 ($370.00) 82.22% $80.00 ($90.00) SPECIAL ACTIVITIES Great Escape Ticket Sales $15,000.00 ($12,456.00) 83.04% $2,544.00 ($450.00) Revenue Report-September,2013 General Fund Estimated Received %Budget FY 2014 MTD Account Revenue To Date Received $(+/-) teceived-September Aternoon Skiing/Middle Sc $6,600.00 $0.00 0.00% $6,600.00 $0.00 Afternoon Skiing/Orchard $6,700.00 $0.00 0.00% $6,700.00 $0.00 Tennis Class Receipts $4,600.00 ($4,126.00) 89.70% $474.00 $0.00 Youth Programs $75,000.00 ($32,563.77) 43.42% $42,436.23 ($13,464.77) Adult Evening Classes $44,000.00 ($15,403.00) 35.01% $28,597.00 ($6,383.00) Vermont Track Meet-VRPA $0.00 ($2,400.00) 100.00% ($2,400.00) $0.00 Recreation Impact Fees $6,000.00 $0.00 0.00% $6,000.00 $0.00 Hinesburg Road Grant $47,000.00 $0.00 0.00% $47,000.00 $0.00 Total SPECIAL ACTIVITIES $204,900.00 ($66,948.77) 32.67% $137,951.23 ($20,297.77) Total RECREATION $210,550.00 ($71,158.77) 33.80% $139,391.23 ($20,387.77) COMMUNITY LIBRARY Grants and Donations $0.00 ($5,000.00) 100.00% ($5,000.00) $0.00 Late Book Charges/Fines $3,200.00 ($911.00) 28.47% $2,289.00 ($911.00) Non-Resident Fees $750.00 ($250.00) 33.33% $500.00 ($250.00) Blanchette Gift $17,200.00 $0.00 0.00% $17,200.00 $0.00 C/L Photocopies $1,500.00 ($80.00) 5.33% $1,420.00 $0.00 Bookmobile Donations $1,500.00 $0.00 0.00% $1,500.00 $0.00 LIBRARY MISCELLANEOUS $0.00 ($700.00) 100.00% ($700.00) ($686.00) Total COMMUNITY LIBRARY $24,150.00 ($6,941.00) 28.74% $17,209.00 ($1,847.00) Market Street/City Center $978,000.00 $0.00 0.00% $978,000.00 $0.00 Dorset Park Solar Array $5,000.00 $0.00 0.00% $5,000.00 $0.00 Total Market St.&Dorset Park $983,000.00 $0.00 0.00% $983,000.00 $0.00 Total GENERAL FUND $21,569,305.00 ($6,993,035.13) 32.42% $14,576,269.87 ($1,267,562.91) Total All Funds $21,569,305.00 ($6,993,035.13) 32.42% $14,576,269.87 ($1,267,562.91) Revenue Report-September,2013 Sewer Fund Estimated Received % Budget FY 2014 MTD Account Revenue To Date Received $(+/-) eceived-September WATER POLLUTION CONTROL CHARGES FOR SERVICES W.P.C.User Fees $3,207,304.00 ($882,354.42) 27.51% $2,324,949.58 ($328,010.20) W.P.C.Truck Charges $50,000.00 ($14,660.50) 29.32% $35,339.50 ($2,514.00) Connection Fees $133,907.00 ($99,477.05) 74.29% $34,429.95 ($12,513.60) Enviromental Impact $50,000.00 $0.00 0.00% $50,000.00 $0.00 Total CHARGES FOR SERVICES $3,441,211.00 ($996,491.97) 28.96% $2,444,719.03 ($343,037.80) BOND AND LOAN PROCEEDS Colchester A/P Pkwy Pmt $742,310.00 $0.00 0.00% $742,310.00 $0.00 W.P.C.Reserves $13,000.00 $0.00 0.00% $13,000.00 $0.00 Total BOND AND LOAN PROCEED $755,310.00 $0.00 0.00% $755,310.00 $0.00 Total ENTERPRISE FUND/W.P.C. $4,196,521.00 ($996,491.97) 23.75% $3,200,029.03 ($343,037.80) Total All Funds $4,196,521.00 ($996,491.97) 23.75% $3,200,029.03 ($343,037.80) Revenue Report-September,2013 Stormwater Fund Estimated Received % Budget FY 2014 MTD Account Revenue To Date Received $(+/-) eceived-September S/WATER UTILITIES REVENUE S/W User Fees-Water Bil $1,835,306.00 ($384,911.99) 20.97% $1,450,394.01 ($179,453.43) Payment from GF re: GIS $9,500.00 $0.00 0.00% $9,500.00 $0.00 State of VT Fee for Servi $50,000.00 $0.00 0.00% $50,000.00 $0.00 SW Grants $25,000.00 $0.00 0.00% $25,000.00 $0.00 Land Owner Payments $44,815.00 $0.00 0.00% $44,815.00 $0.00 Stormwater Miscellaneous $1,000.00 $0.00 0.00% $1,000.00 $0.00 Reserve Transfer In $100,000.00 $0.00 0.00% $100,000.00 $0.00 Total S/WATER UTILITIES REVEN $2,065,621.00 ($384,911.99) 18.63% $1,680,709.01 ($179,453.43) Total STORM WATER UTILITIES $2,065,621.00 ($384,911.99) 18.63% $1,680,709.01 ($179,453.43) Total All Funds $2,065,621.00 ($384,911.99) 18.63% $1,680,709.01 ($179,453.43)